User Guide for Academic Staff Submitting your
Contents
1. UDIES PROGRAM ASP gt SUPPORTING DOCUMENTATION gt Submit Submit application To complete your application press the Submit application button By submitting this application you are confirming that all information contained in this application is correct Submit application Save and exit The system will prompt you if any mandatory fields or documents have not been completed or uploaded prior to submission Save and jump to Home gt Personal details gt STAFF DETAILS gt STAFF REVIEW gt ACADEMIC STUDIES PROGRAM ASP gt SUPPORTING DOCUMENTATION gt Submit Submit application You are Unable to submit this application as you have not viewed all pages or not completed all mandatory questions The following pages have not been viewed or they contain mandatory questions that need to be completed e SUPPORTING DOCUMENTATION Click the above links to view these pages and to complete any mandatory questions Save and exit Once the submission is complete you will receive a confirmation that your ASRP is submitted successfully Application submitted Your application has been submitted Applicant profile If you would like to also be considered for other positions as they become available you can enter our applicant pool by creating an applicant profile If you have already created a profile with us please ensure your information is up to date Edit profile Back to home Close window If you have not alrea2. YY Griffith User Guide for Academic Staff Submitting your Staff Review and Plan ASRP Getting Started Things to Know Overview All Academic Staff Review and Plan ASRP submissions are to be submitted online via the University s eRecruit system Refer to the detailed steps below to complete your submission online Guidelines for Using eRecruit The following guidelines have been developed for Academic staff members when using the eRecruit system to submit their ASRP online Logging into eRecruit Before you log into the eRecruit system you must ensure that your pop up blocker has been turned off e for PC users Go to tools at the top right hand corner Select turn off pop up blocker e for Mac users Go to Safari in the left hand corner Ensure Block Pop Up Windows is unticked Navigating through eRecruit Do not use the Back button in your browser to go back to the previous page as your session will be interrupted and you will lose your changes Session Timeouts Your session will timeout after 120 minutes of inactivity It is important that you submit your work prior to this time Logging out of eRecruit To log out of the eRecruit system clock on the logout link on the right hand side menu Assistance in Using the eRecruit System For further assistance in using the eRecruit system and submitting online please contact AskHR on 07 3735 4011 and select option 4 What to do befo
3. ck on Choose File 8 Navigate to your file i Click Save Add File Google Chrome A https i itsecure pageuppeocple comi apple S22 iawl application F ormi File ploader default asprsIbD 491 Attach file Choose File Mo file chosen Files cannot sceed 6Mb in size Tips to help reduce your file size lompress pictures to make them smaller Lise IPEG format for images and set your scanner for web or email quality the Picture toolbar In newer versions of MS word you can click Compress Pictures on Mac users Make sure you save your document with an extension when ticked sawing in Microsoft word ensure the Sppend file extension checkhor is Fe Paste your document into the field below As you only have 2 hours in any session to complete your ASRP submission you can save your submission at any time and return to it later From any screen click Save and Exit RESPUPSe LU SUPEYISUr gt REPUTL LI dappICaUIE J SS LLAL Pile Please attach your signed ASRP 2701 once you have met with your Supervisor Signed ASAP 2012 Attach file Continue Save and exit The system will advise you when the draft has been saved You have saved a draft Please remember to return and submit your form Back to home Close window To submit your ASRP documentation click Submit Application Save and jump to Home gt Personal details gt STAFF DETAILS gt STAFF REVIEW gt ACADEMIC ST
4. dy done so make a time to meet with your academic supervisor to have your review meeting For more information regarding the process and policies visit the Academic Work at Griffith page at https intranet secure griffith edu au employment academic work Step 2 Accessing Your Saved ASRP and Incomplete Submission Log in to your eRecruit account via the Academic Work Griffith website Griffith Portal gt Employment gt Academic work Griffith gt Academic performance review Select Academic Staff Under the table 3 Submit click on the link that applies to your Academic Group Submit documents online via the relevant link for your Academic Group Links will be made live no later than 28 April 2014 3 Submit a Arts Education and Law e Business a Health e Sciences Click on the link for your Department School Centre or Institute within your Academic Group Note Use and access this link as many times as you like until you have finalised your submission Click on the relevant link below for your School or Research Centre to complete your personal details and attach all relevant documentation School of Dentistry and Oral Health School of Human Services and Social Work School of Medical Science School of Medicine School of Nursing and Midwifery School of Pharmacy School of Rehabilitation Sciences School of Applied Psychology School of Public Health Office of the PVC Health Griffit
5. h Health Institute Australian Institute for Suicide Research and Prevention Sign in with your email address and the password you previously created Applicant Sign in E mail address Password Login Forgotten your password Note If you forget your password you can recover it by clicking Forgotten your password at the login screen Once logged in you will be redirected to the home screen From the home screen you can complete a number of account maintenance tasks You can also view the list of incomplete and completed submissions you have made To access and recommence your saved and incomplete application locate your ASRP submission in the list and click on Complete Application in the white box Once completed you can then hit Submit as per the steps above or alternatively can Save and Exit to return to your submission again at a later stage prior to the closing date Home The folowing facilities are available to you Incomplete applications H SSRPYVASP 2012 SEET Executive Apoca tons cose 22 fun 2022 at 430pm E Australa Standard Tine Complete application withdraw Submitted applications You have no completed applications Step 3 Uploading Your Completed and Signed ASRP Form and Leave Plan After you have met with your Academic Supervisor and your ASRP has been discussed agreed and approved you can then finalise your ASRP document submission Forward your original signed and co
6. loyed by Griffith University Currently employed by Griffith University A secret question and set es ould you forget it Enter a secret question such as My mothers maii Previously employed by Griffith University Creer suse bie E Create a password if you are first time user Employment status Currently employed by Griffith University Employee Student ID oP eae oe number Password TETTETETT Confirm password TEETTET A secret question and secret answer are used to retrieve your password should you forget it Enter a secret question such as My mothers maiden name and then your answer Secret question Maiden name Answer TETEE Note This does not need to be the same as your Griffith Portal password and will not update automatically It is recommended that you create a password that you will easily remember Complete your staff details Enter the details of your current position the name of your academic supervisor and any additional responsibilities you may have within your role at the University Current Position a Academic Supervisor Other Responsibilities if applicable E Barrit Head or Deputy E Program Director E Higher Degree Research Ci other Convenor Please specify o Upload your Supporting Documentation Note All fields marked with a are mandatory and will require a document to be uploaded as part of your ASRP submission To upload a document 8 Cli
7. mpleted ASRP to your respective School Secretary or Administrative Officer who will arrange with the relevant Group HR Business Partners to place your documentation on your staff file Step 4 For More Information or Further Assistance Academic Work Griffith Policy and Procedural Advice For more information regarding the academic statf review process and related policies and procedures visit the Academic Work Griffith website at https intranet secure griffith edu au employment academic work For further advice and guidance regarding the academic review process contact your Group HR Manager or HR Adviser in HR Business Partners at htto app ariffith edu au ohonebook browse php 7level 4 amp id Corporate Services amp id2 H uman Resource Management amp id3 Business Partners Assistance with Submitting your ASRP via eRecruit If you require assistance in submitting your Academic Staff Review and Plan online using the University s eRecruit system please contact ASKHR in HR Staff Services on ext 54011 and select option 4
8. re Submitting your Academic Staff Review and Plan ASRP Checklist Item TASK te Complete Part 1 and draft of Part 3 for this year s ASRP Update Complete the Academic Portfolio doc Template Schedule a review meeting time with your Academic Supervisor Documents to Gather before Submitting your Application Checklist Item DOCUMENT Previous signed ASRP pdf only Academic Portfolio Any Additional Information if applicable ae Completed Part 1 of the ASRP form and Part 3 in draft Step 1 Lodging your ASRP Submission Start the ASRP application online via the Academic Work Griffith website Griffith Portal gt Employment gt Academic work Griffith gt Academic performance review Select Academic Staff Under the table 3 Submit click on the link that applies to your Academic Group Submit documents online via the relevant link for your Academic Group Links will be made live no later than 28 April 2014 3 Submit a Arts Education and Law a Business a Health gs Sciences Click on the link for your Department School Centre or Institute within your Academic Group Note Use and access this link as many times as you like until you have finalised your submission Click on the relevant link below for your School or Research Centre to complete your personal details and attach all relevant documentation School of Dentistry and Oral Health School of Human Services and Social Wo
9. rk School of Medical Science School of Medicine School n Nursing and Midwifery School of Pharmacy School of Rehabilitation Sciences School of Applied Psychology School of Public Health Office of the PVC Health Griffith Health Institute Australian Institute for Suicide Research and Prevention Enter your Griffith email address to begin your submission Tick the box to agree that you have read the University s Privacy Statement and select Next Begin submission OELLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLELLLLLLLLLLLLLELLLLLLLLLLLLLELLLLLELLLLLLLELLLLLLLELLLLLLELL M By continuing you agree that you have read our Privacy Statement Next Complete Update your personal details Save and jump to Home gt Personal details gt STAFF DETAILS gt STAFF REVIEW gt ACADEMIC STUDIES PROGRAM ASP gt SUPPORTING DOCUMENTATION Submit Personal details Please fill in all mandatory fields marked with an asterisk 4 Tithe Select First name Last name Preferred name E mail address Home address City Suburb Town Country Australia State f Territory Select PostCode Zip Phone number 61 Mobile number 61 SMS text notification Yes f Mo Note leave SMS text notification on NO For Employment Status select Currently employed by Griffith University Employment status Select Password Select Confirm password Never emp
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