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LANDATA User Guide

1. Charge This is the transaction fee inclusive of GST component e ELF Pre population does not have GST ny e Title Activity Check has GST Activity Check Total Charge Total amount of charges displayed on the page Charges found Total number of transactions displayed on the page A More link will appear at the bottom of the response page to display the other charges within the selection date range Click on your internet browser Back button to go back to the previous page 3 Click on View my Charges link to make another request 6 2 View my reports This function will display the reports available for viewing online For EC Subscribers there is only one report available Z126 EC Subscriber Report NOTE First time Access only When you select the View my reports link for the first time a screen will be presented advising There are no reports available View Your Reports There are no reports available Change Report Preferences The Change Report Preferences link will also be displayed Select this link and proceed to Step 5 below Version 3 1 CONFIDENTIAL Page 19 State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide 1 Click View my reports link on the side menu and the View Your Reports selection window will be displayed View Your Reports Name Created Type E mail 3225 10 12 2012 PDF To view a report on line click the report name Alternatively you c
2. ABC123 GENERAL BUSINESS PTY LTD Due Date 30 JAN 2013 SileNo 242424 Location LAN123456 e Invoice No 987654 Date 21 DEC 2012 Amount Due 28 74 Pay amp Bills Online Service Manage your awn accounts to recetve view amp print Invalces statements to communicate with the department online and securely pay by M using credit card Visa Mastercard andor bank account Register at www dee ylc gov au paybil PHONE Ref 10141658871 INTERNET Ref 10141658871 To pay securely by credit card Visa Mastercard dial To pay securely by credit card VisaiMastencard ing onto 1300 358 588 awallatie 24 hours 7 days BPAY Biller Code 72637 Pay in person at amy poss office Customer Ref 10141658871 orar Telephone amp Internet Banking Bpayi P 7 Contaci your bank or financial Inetibutken to make this payment irom your chegue savings debit credit card or 205 0834 0000010141056871 53 transaction account More info Wwa bpay com au To arrange Electronic Fund Transfer EFT authorsing Direct Debit or for other payment options please contact Accounts Recelvable Team Any dizhonaured cheques will incur a fee of 110 00 For paymant enquiries Haase contact Accounts Recalvabla Team on 03 3637 3422 or Fax 03 3 amp X7 8566 or amall accounts Info qzdtpli vie gov au Version 3 1 CONFIDENTIAL Page 23 O State Government of Victoria 8 Useful Information This function provides the following useful information l Zi 3 Frequentl
3. Activity Check fee ELF ID Enter the ELF ID to list the transactions with this ELF ID Leave blank to search for all ELFs Version 3 1 CONFIDENTIAL Page 13 State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide User ID Enter the EC User ID that submitted the ELF Pre population and Title Activity Check in EC The transaction list will display only those with this User ID Leave blank to search for all User IDs Search Type Select radio button for transaction type e Chargeable transactions only e All Transactions 2 Click EIL displayed to initiate the transaction search and the transaction report will be 3 Click Undo to ignore the selection details The Subscriber Transaction Search window will be displayed with the default fields Version 3 1 CONFIDENTIAL Page 14 O State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide The example report for Start Date of 10 12 2012 and End Date of 14 12 2012 Range 10 12 2012 00 00 00 14 12 2012 00 00 00 Start Date and Time 10 12 2102 End Date and Time 14 12 2012 00 00 00 00 00 00 FINEM Search Type Chargeable ELF ID User ID Only IILBLUET Time Product User ID Title Rodi Reference Reference 10 12 2012 Pre Population 14 27 07 Search 10 12 2012 14 27 45 1210TR0398 Mortgage aliadm81 60009 770 60009 780 Title Activity i 60009 780 14 32 04 Check 60009 770 10 12 2
4. Change my reference User ID Search Type Useful Information Frequently asked questions Privacy Statement Submit Undo aie Last Updated News 15 08 2007 The limits per search are 25 days Chargeable transactions 6 days All transactions or 1000 transactions A More hyperlink will appear at the bottom of the response page to continue the search This function will display an online summary report which lists the EC fees charged to the EC Subscriber for a selected date range Version 3 1 CONFIDENTIAL State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide 6 1 View my charges 1 Click View my charges link on the side menu and the View Your Charges selection window will be displayed Account Details s Change modera View Your Charges Change my password Use this to show your charges incurred for a given time range Change my identification The maximum span of a time range is 100 days The date and time format is dd mm yyyy hh mm ss eg 13 01 2010 13 45 56 question Charges are available for the previous 4 months Only a start date is required Session Details If a reference is entered then only those charges whose reference contains the entered reference are shown Otherwise all your charges View my charges within the given time range are shown View my reports Change my To view all charges for today simply click Submit reference Otherwise enter your reference an
5. Change my details 1 Click Change my details link on the side menu and the Customer Details window will be displayed Account 322553 Customer Details Please review your details below You may change any item by keying in up to date information and clicking Submit Alternatively click the LANDATA link or home button to return without making changes Customer name General Business Pty Ltd Address 111 Subscriber Street ss s lt i S Melbourne VIC 3000 Postcode 3000 px Contact Harrison Chambers Phone o3 98765432 Fax 0312345678 Email address subscriber email com au Submit Undo Version 3 1 CONFIDENTIAL State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide 2 Make changes to any of the data fields Click L it to apply the changes or click on Undo to re display the original customer details Definition of data fields are Address and Postcode A full customer address is required DX Mail ID This is an optional field Contact LANDATA Account Administrator as entered on the Subscriber Application Form Phone and Fax number This must be numeric This is the phone and fax number of the person defined in the Contact field Email address Email address of the person defined in the Contact field This will be used by LANDATA for general communication purposes 3 If any of the data entered is invalid the Custom
6. If you want future Landata news updates e mailed to you then please provide an e mail address here Submit Version 3 1 CONFIDENTIAL Page 21 State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide Data to be completed Select Tick this box to select the report if you wish to receive the report by email NOTE The report will always be available for viewing online regardless of whether this box is checked This is the report name There is currently one report available for selection i e Z126 EC Subscriber report The report will be generated at the end of each month Click on the drop down list arrow and select the report format to be generated PDF Portable Document Format XLS Microsoft Excel file format CSV Comma separated value format XLR Excel Record file format E mail address This is the email address where the report will be forwarded to optional The report will also be available online whether or not an email address is supplied Click on Submit and the Change Report Preference window will be displayed but with Select un ticked and E mail address with blank Changes were applied successfully Version 3 1 CONFIDENTIAL Page 22 State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide Tax Invoice At the end of each month a tax invoice will be generated and mailed via Australia Post or AUSDOC to the EC Su
7. 012 12 12 2012 Pre Population 12 08 19 cack alases 60008 149 1212TRO401 Discharge Transfer 12 12 2012 12 26 18 60009 770 1212 TR0403 Mone Provided 12 12 2012 1212TRD4 Meran 16 54 06 The Transaction report displays the following information Selection Criteria This is the Start and End date and time Product ELF ID User ID and Search Type This is located at the top of the displayed at the top of report screen This is the EC User Id that submitted the transaction in EC Title Reference This is the volume folio used for this transaction If multiple titles exist in the ELF this field will display each of the titles This is the GST component of the transaction fee Fee incl GST This is the transaction fee inclusive of GST component e ELF Pre population does not have GST e Title Activity Check has GST Version 3 1 CONFIDENTIAL Page 15 O State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide The limits per search are 25 days Chargeable transactions 6 days All transactions or 1000 transactions A More link will appear at the bottom of the response page to continue the search 4 Click on the EC or Home link to make another Subscriber Transaction Search or select a function on the side menu EESTI SE l Subscriber Transaction Search Start Date and Time 22 06 2010 Suggested format is dd mm yyyy hh mm ss End Date and Time Suggest
8. 03 8636 2456 Version 3 1 CONFIDENTIAL O State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide Data to be completed Start Date and Time This is the date and time from which the transactions will be displayed The Date is in dd mm yyyy format The system defaults this to today s date The Time is in hh mm ss format and it is an optional field If not entered the system defaults this to 00 00 00 End Date and Time This is the date and time less one second up to which the transactions will be displayed The Date is in dd mm yyyy format and it is an optional field If not entered the system defaults this to the next day The Time is in hh mm ss format and it is an optional field If not entered the system defaults this to the Start Time Examples Date Time entered by Date Time range Date time range the system User displayed on the online uses to extract transactions report amp Time Time amp Time Time amp Time Time 01 12 2012 01 12 2011 02 12 2011 01 12 2012 01 12 2012 00 00 00 00 00 00 00 00 00 2339 39 01712 2012 12712 2012 Oly 1272012 17 12 2012 FOI 20r 1671272012 00 00 00 00 00 00 00 00 00 23 99 59 01 12 2012 17 12 2012 01 12 2012 17 12 2012 01 12 2012 17 12 2012 12 00 00 12 00 00 12 00 00 00 00 00 L15359 59 Product Click on the drop down arrow to select the product or fee type e All to list all fee types e ELF PrePopulate fee e Title
9. IDENTIAL O State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide 8 In EC this email address is located in the Contact Details section of the EC Maintain Subscriber window E If you have entered the incorrect Identification Answer to the Identification Question Unda and haven t yet submitted then click to blank out the field s and then enter and submit the correct answer e If the Identification Answer to the Identification Question is incorrect then the following message will be displayed The identification answer provided does not match the one stored Please contact LANDATA 8636 2456 landata online dse vic gov au for assistance 3 4 Logout Follow this procedure to logout of the LANDATA system 1 Click the Exit Log Off link at the bottom of the left hand side menu of the web page you are currently viewing Account Details Change my details Change my Subscriber Transaction Search password Change my identification question Session Details View my charges View my reports Change my reference Useful Information Frequently asked questions Privacy Statement a Last Updated News 15 08 2007 Start Date and Time 6o010 Suggested format is dd mm yyyy hh mm ss End Date and Time po Suggested format is dd mm yyyy hh mm ss Product au tC FO Leave empty to search for All ELFs PO Leave empty to search for All User IDs Chargeable Only Al
10. Version 3 1 Department of Transport Planning and Local Infrastructure Electronic Conveyancing Victoria LANDATA User Guide Help System Rules Loo out Electronic Conveyancing EC Alison A Settler Property Services Caveats Caveator EMMA WATSON Change Rote ELF Administration e ESS D ELF List instruments M Financials Settlement l f Revenue Office Registrar s instruc Status Summary Document Status Subscriber Administration Instruments Maintain Loe Caveat EMMA WATSON NC12345 Revenue Office Not relevant until Transfer has been created Mairitain ails Registrar s Instructions Administrative Notices Registrar s Instructions Financials No Financial documents Em Settlement Statement Settlement Statement Status and Actions ECT This ELF Validation Land Identifier s Nomination Date Lib ictu amp 0008 407 Hot Normanated Responsible Subscriber Status Actionis Property Services READY PAYMENT Pay Fees Stabe NA Victoria Cc Copyright 2013 Electronic Conveyancing Victoria LANDATA User Guide Table of Contents 1 About this User Guide e 2 LANDATXA system overview LLL 2 B LOGIN Process _____ 3 3 1 New User Login _______ LLL 3 3 2 Login to LANDATA 2 2 3 3 3 Forgotten password 6 3 4 Logout a 7 4 Ac
11. a Electronic Conveyancing Victoria LANDATA User Guide 3 3 Forgotten password Follow this procedure when you forget your password 1 At the Welcome to LANDATA window enter your LANDATA Account Number and click on the forgotten password link Useful Information Frequently asked questions Privacy Statement To access LANDATA services you either need an existing account or you can use a credit card Last Updated Use Credit Card for occasional use NewS 15 08 2007 Welcome to LANDATA Login Account Number itis Password Ginen password Your Reference optional 2 The Identification Check window is displayed Identification Check Please answer the following identification question correctly If correct an email message containing a temporary password will be emailed to your nominated email address Account Number Identification Question What is your EC Subscriber ID Identification Answer Submit Undo gS5tate Government of Victoria 3 Enter the Identification Answer corresponding to the Identification Question and click Submit 4 The Welcome to LANDATA window is then displayed with the message Your temporary password has been sent to your email address Please login using this password and then update it when prompted NOTE e The email address is the one conveyed to the EC Administrator when the EC Subscriber Application was completed Version 3 1 CONF
12. an e mail the reports E mail selected reports to The report available for viewing online is the Z126 EC Subscriber Report with report title ELF Lodgement System Account Summary This report is generated at the end of each calendar month The report will be replaced when a new monthly report is generated 2 Click on the report name link to view on line The report name is the first 4 digits of your LANDATA account number Sample online report ELF ID 1210TRO398 1212TRO401 1212 TRO403 1212TRO405 Transactions from 10 12 2012 00 00 00 to 18 12 2012 00 00 00 Subscriber Customer Reference Mortgage Discharge Transfer None Provided None Provided ELF Lodgement System Account Summary General Business Pty Ltd Time 10 12 2012 14 27 07 10 12 2012 14 27 45 10 12 2012 14 32 04 12 12 2012 12 08 19 12 12 2012 12 26 18 12 12 2012 16 54 06 Product Pre Population Search Title Activity Check Pre Population Search Pre Population Search Pre Population Search User ID aliadm81 aliase92 aliase92 aliase92 Title Reference 60009 770 60009 780 60009 780 60009 770 60008 149 60009 770 60009 770 Subscriber 5023 ELF Totals ELF Totals ELF Totals ELF Totals Fee Inc GST 9 58 9 58 1 10 20 26 9 58 9 58 9 58 9 58 NOTE The GST amount displayed in the GST column of the report may vary f
13. bscriber using the Contact Name and address recorded in the Customer Details window The tax invoice will show the total number of transactions and total charges per transaction type for the month The transaction details can be cross referenced with the Z126 EC Subscriber Report for that month which was available online via the View my reports option located on the side menu of LANDATA web page NOTE The GST amount displayed in the GST column of the report may vary from the GST amount displayed on the monthly Tax Invoice The Tax Invoice reflects the correct payable amount Subscribers will be requested to quote the Customer No located on the top right portion of the Tax Invoice if querying any invoices with LANDATA The Location reference located on the top right portion of the Tax Invoice is the LANDATA account number For details of the Invoice please call 03 9637 9422 Department of Transport Planning and Local Infrastructure INVOICE General Business Pty Ltd Wo 987654 Invoice Date 31 DEC 2012 111 SUBSCRIBER STREET Location LAN123456 MELBOURNE VIC 3000 Customer No ABC123 Site Mo gt 242424 Attn Accounts Payable Page 1of1 ERE RENE DESCRIPTION p m m stri o TOTAL AMOUNT DUE 30 JAN 2813 AMOUNT DUE 30 J 46 2013 32B 74 mo sanl HO RECEIPT BSED LINLEBB REQUESTED REMITTANCE ADVICE Please deisch inb advice and return with your payment Go noi sapie pin or fold Customer
14. cation controls in relation to user passwords Among other changes passwords will become case sensitive i e sensitive to the use of upper and or lower case When you first log in on or after 11th of June 2009 you will be prompted to change your password The new password rules are as follows The password must contain at least 8 characters The password must contain at least one letter and one non letter i e a number or special character The password must not start or end with a space The password is case sensitive The password must not contain your account number If you will be a regular user and would like to open an account with LANDATA please contact Customer Services on 03 8636 2456 4 Enter the Account Number and Password Then click on Submit Account Number 322553 Password eee eee ee forgotten password Your Reference optional ER NOTE E The Your Reference field is not used for EC Subscribers e If your password is due for alteration passwords are to be altered every 60 days the Change Password window will be displayed If so proceed to step 5 otherwise proceed to step 6 5 Change your Password and click on Submit Data fields to be completed Version 3 1 CONFIDENTIAL O State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide Current Password The current LANDATA password as provided by your EC Administrator Or You
15. count Details 5 5 8 4 1 Change my details _____ LLL LLL ccc 8 4 2 Change my password___ _______ LLL LLL LLL 10 4 3 Change my identification question __ 10 5 Subscriber Transaction Search _____ 12 6 Session Details 5 17 6 1 View my charges LLL c 18 6 2 View my reports LLL LLL LLL 19 7 TaxInvoice J 22 23 8 Useful Information LLL LLL LLL LLL 24 Appendix A Glossary of Acronyms and Terminology Zo Version 3 1 CONFIDENTIAL Page 1 State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide 1 About this User Guide This User Guide has been developed to assist Electronic Conveyancing EC Subscribers in using the LANDATA system for purposes of viewing the details of their EC charges related to Pre population of electronic instruments and Title Activity Checks The guide will cover only those LANDATA functions that the EC Subscribers will need to perform to verify their EC charges Each function will have step by step instructions Fee amounts displayed in this guide are examples only 2 LANDATA system overview LANDATA is the online service delivery arm of Land Registration Services within Land Victoria and provides access to a range of title and property information to the general public and a range of professional clients The EC system interfaces with LANDATA t
16. d time range Useful Information Frequently asked Your Reference PO questions Privacy Statement Start Date and Time 22 06 2010 11 47 21 End Date and Time NEM Updated Last Upd NewS 15 08 2007 Connection id Undo The Your Reference field is not applicable to EC Subscribers Explanation on selection criteria is described clearly on the sample View Your Charges window Note If no End Date and Time is entered the system will default to tomorrow s date at 00 00 00 2 The View Your Charges summary list will be displayed in ascending order by Date amp Time View Your Charges Range 01 12 2012 15 18 38 11 12 2012 15 18 38 Your Reference Start datetime 01 12 2012 15 18 38 End datetime 11 12 2012 13 00 00 Date amp Time Reference Charge Details 10 12 2012 14 27 New Mortgage 9 58 Pre Population Search 10 12 2012 14 27 9 58 Pre Population Search 10 12 2012 14 32 Transfer 1 21 Title Activity Check 11 12 2012 12 08 Discharge Transfer 9 58 Pre Population Search Total charge 29 95 Charges found 4 Version 3 1 CONFIDENTIAL State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide The Summary report displays the following information Selection Criteria This is the Start and End date and time This is located at the top of the report displayed at the top of screen This is the date and time of the transaction in EC This is the Reference 1 field of the ELF in EC
17. ectly Submit Undo Data fields to be completed Current Password Your current LANDATA password New Password Your desired LANDATA password Confirm Password Your desired LANDATA password Refer Section 3 2 point 5 for password requirements 2 Click to apply new password The Subscriber Transaction Search window will be displayed Changes will have been applied successfully 3 Click Undo to remove changes The Change Password window will be displayed with all data fields in blank 4 3 Change my identification question 1 Click Change my identification question link on the side menu and the Identification Details window will be displayed Identification Details Please confirm the following details then click submit Account Number 322553 Email Address subscriber email com au Identification Question Vhatis your EC Subscriber ID Identification Answer 5023 Submit Undo Version 3 1 CONFIDENTIAL Page 10 State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide Data definitions are Email address Must be a valid email address format Identification Question Must contain data and not exceed 200 characters in length Identification Answer Must contain data and not exceed 200 characters in length The Email Address will be used by LANDATA System Administrator to communicate electronically with the EC Subscriber s LANDATA Administrator The Identi
18. ed format is dd mm yyyy hh mm ss Product All z ELF ID Leave empty to search for All ELFs User ID Leave empty to search for All User IDs Search Type Chargeable Only All Transactions Submit Undo The limits per search are 25 days Chargeable transactions 6 days All transactions or 1000 transactions A More hyperlink will appear at the bottom of the response page to continue the search Land Victoria Department of Sustainability and Environment State Government of Victoria Australia For further information please contact LANDATA Customer Services on 03 8636 2456 Version 3 1 CONFIDENTIAL State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide The Session Details function provides the ability to view the EC fees in a summarised format and to view the monthly report online NOTE The Change my reference function is not applicable to EC Subscribers The following section describes each of the other functions Account Details Change my details Change my Subscriber Transaction Search password Change my identification question Session Details Start Date and Time 22 06 2010 Suggested format is dd mm yyyy hh mm ss End Date and Time Suggested format is dd mm yyyy hh mm ss Product All E ELF ID Leave empty to search for All ELFs Leave empty to search for All User IDs Chargeable Only All Transactions View my charges View my reports
19. er Details window is re displayed with all fields blank An error message beside the Customer name box is displayed in red None of the updates will be applied The example below is for an invalid Phone number Account 322553 Customer Details Please review your details below You may change any item by keying in up to date information and clicking Submit Alternatively click the LANDATA link or home button to return without making change Customer name The customer phone number is invalid Address Postcode pc Contact FE Phone PO Fax pO Email address 4 In order to continue click on Change my details link again The Customer Details 5 The Subscriber Transaction Search window is then displayed Changes to the Customer Details will have been successfully applied Version 3 1 CONFIDENTIAL Page 9 O State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide 4 2 Change my password 1 Click the Change my password link on the side menu and the Change Password window will be displayed Account 322553 Change Password You are able to change your password at any time LANDATA recommends that you change your password regularly and that you change it if you believe that it may have been compromised in any way Note any letters in a password are converted to UPPER CASE Current password New password Confirmation password to ensure you typed it corr
20. eyancing GST Goods and Services Tax LV Land Victoria formerly called Land Registry EC Electronic Conveyancing Vol Fol Volume Folio VOTS Victorian Online Title System URL Uniform Resource Locator The global address of document and other resources on the World Wide Web e g http www landata vic gov au Version 3 1 CONFIDENTIAL Page 25 O State Government of Victoria
21. fication Question and Identification Answer will be used when you request to reset your password 2 Click to apply new details The Subscriber Transaction Search window will be displayed Changes will have been applied successfully 3 Click BILL to ignore the changes The Identification Details window with the original data will be displayed Version 3 1 CONFIDENTIAL Page 11 O State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide 5 Subscriber Transaction Search 1 The Subscriber Transaction Search window will be displayed after successfully entering your LANDATA Account Number and Password It is also accessible when selecting the EC or Home link De lem i Subscriber Transaction Search Start Date and Time moe20 CS Suggested format is dd mm yyyy hh mm ss End Date and Time FT Suggested format is dd mm yyyy hh mm ss Product All M ELF ID po Leave empty to search for All ELFs User ID oO Leave empty to search for All User IDs Search Type Chargeable Only All Transactions Submit Undo The limits per search are 25 days Chargeable transactions 6 days All transactions or 1000 transactions A More hyperlink will appear at the bottom of the response page to continue the search Land Victoria Department of Sustainability and Environment State Government of s ria Australia For further information please contact LANDATA Customer Services on
22. l Transactions ELF ID User ID Search Type Submit Undo The limits per search are 25 days Chargeable transactions 6 days All transactions or 1000 transactions A More hyperlink will appear at the bottom of the response page to continue the search 2 The Welcome to LANDATA window is displayed indicating that you have successfully logged out of the system Version 3 1 CONFIDENTIAL State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide The Account Details function consists of the ability to modify the LANDATA Account details password and identification questions The following section describes each function Account Details Subscriber Transaction Search Change my details Change my password Start Date and Time 22 06 2010 Suggested format is dd mm yyyy hh mm ss Change my identification End Date and Time Suggested format is dd mm yyyy hh mm ss question Product Al Session Details ELF ID Leave empty to search for All ELFs View my charges View my reports User ID Leave empty to search for All User IDs Search T e C isactions reference ron lype Chargeable Only All Transactions Useful Information Frequently asked Submit Undo questions Ex E Privacy Statement The limits per search are 25 days Chargeable transactions 6 days All transactions or 1000 transactions A More hyperlink will appear at the bottom of the response page to continue the search 4 1
23. o access title information required for the processing of electronic instruments such as the Mortgage Discharge of Mortgage Transfer of Land etc Access to title information from the Victorian Online Titles System VOTS via LANDATA incurs search fees for ELF Pre population and Title Activity Checks For ease of accounting the EC system will interface with LANDATA system which will perform the invoicing of the ELF Pre population and Title Activity Check search fees Details of the transaction fees will be available online from the LANDATA system A Tax invoice will be produced at the end of each month and delivered to the EC Subscriber via Australia Post or AUSDOC The Tax Invoice will be addressed to the name that appears in the Customer Name field in Customer Details section of the subscribers LANDATA account Refer section 4 1 of this document The LANDATA functions covered in this user guide are the following Login Process New User Login Login to LANDATA Forgotten password Logout Account Details Change my details Change my password Change my identification question Subscriber Transaction Search Session Details View my charges View my reports Tax Invoice Useful Information Frequently Asked Questions Privacy Statement News Version 3 1 CONFIDENTIAL Page 2 State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide 3 1 New User Login The EC Administrator will have advi
24. r current LANDATA password if changed previously New Password Your desired LANDATA password Confirm Password Your desired LANDATA password Password Requirements The new password rules are as follows The password must contain at least 8 characters The password must contain at least one letter and one non letter i e a number or special character The password must not start or end with a space The password is case sensitive The password must not contain your account number 6 The Subscriber Transaction Search window will be displayed Account Details Subscriber Transaction Search Change my details Change my password Start Date and Time 206200 t iCt sS Suggested format is dd mm yyyy hh mm ss Vues End Date and Time Suggested format is dd mm yyyy hh mm ss question Product au rx Session Details ELF ID PO Leave empty to search for All ELFs View my charges View my reports User ID Leave empty to search for All User IDs EE Search Type Chargeable Only All Transactions Useful Information Frequently asked Submit Undo questions Privacy Statement Last Updated News 15 08 2007 The limits per search are 25 days Chargeable transactions 6 days All transactions or 1000 transactions A Connection More hyperlink will appear at the bottom of the response page to continue the search Exit Log Off Please don t forget Version 3 1 CONFIDENTIAL State Government of Victori
25. rom the GST amount displayed on the monthly Tax Invoice The Tax Invoice reflects the correct payable amount 3 If the preference is to have the report generated to a specified email account on a one off basis enter the email account details into the E mail selected report to field and then click S9bmit permanent default account Refer to point 5 below for registering an e mail account as the 4 Click on your internet browser Back button to go back to the View my reports window Version 3 1 CONFIDENTIAL O State Government of Victoria Page 20 Electronic Conveyancing Victoria LANDATA User Guide View Your Reports Name Created Type E mail 3225 10 06 2010 PDF To view a report on line click the report name Alternatively you can e mail the reports E mail selected reports to Submit Change Report Preferences 5 Click on Change Report Preferences link at the left hand bottom corner of the page to select the report type report format and email address to send the report to Change Report Preferences Select Name Format E mail Address optional v Z126 EC Subscriber Report PDF subscriber email com au The usage charge reports listed above are available every month Select which reports you want the format of each report and optionally get future reports e mailed Note that the selected reports will always be available on line whether or not an e mail address is supplied
26. sed either the nominated LANDATA Administrator or the EC Subscriber Administrator of the LANDATA Account Number and Password details If these details have not yet been advised or cannot be recalled please contact the EC Administrator 3 2 Login to LANDATA Follow this procedure to login to the LANDATA system If you do not have a LANDATA Account Number and Password contact your EC Administrator 1 Access the LANDATA Home Page at the following Web site URL http www landata vic gov au LANDATA is Land Victoria s online search service providing access to title and property information for the general public and a range of professional clients For General public access to Titles and Property Certificates click here For Professional User access LANDATA Account Holders ONLY dicifier Version 3 1 CONFIDENTIAL Page 3 O State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide 3 The Welcome to LANDATA window will be displayed Useful Information acc icd Welcome to LANDATA questions Privacy Statement To access LANDATA services you either need an existing account or you can use a credit card Last Updated Use Credit Card for occasional use News 15 08 2007 Account Number o Password forgotten password Your Reference optional Improved password security From 11th of June 2009 LANDATA will implement security best practice authenti
27. y asked questions Privacy Statement contains the LANDATA Privacy and Security Statement News contains news bulletin for communication to LANDATA Account holders If there is no news a window will be displayed with the message There is currently no news Click on your browser Back icon to go back to the LANDATA window NOTE For any LANDATA related enquiries please contact the EC Service Desk Account Details Change my details Change my password Change my identification question Session Details Vie y ges reference Useful Information Frequently asked questions Privacy Statement Levee Last Updated News 15 08 2007 Version 3 1 Subscriber Transaction Search Start Date and Time 22 06 2010 Suggested format is dd mm yyyy hh mm ss End Date and Time NENNEN Suggested format is dd mm yyyy hh mm ss Product fl st fo Leave empty to search for All ELFs Po Leave empty to search for All User IDs Chargeable Only All Transactions ELF ID User ID Search Type Submit Undo The limits per search are 25 days Chargeable transactions 6 days All transactions or 1000 transactions A More hyperlink will appear at the bottom of the response page to continue the search CONFIDENTIAL State Government of Victoria Electronic Conveyancing Victoria LANDATA User Guide Appendix A Glossary of Acronyms and Terminology Term Definition DX Document Exchange EC Electronic Conv

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