Home

Connected Classroom Hardware User Guide

1. ss i e 15 5 4 Interactive Whiteboard WD 16 5 4 1 Panaboard EEN pr Os 16 5 4 2 Smartboard ENEE EEN ERR 16 5 4 3 Preventing Damage to the Writing Surface Akku 17 5 5 Additional Eoument seen EE ABA 18 5 5 1 Guest Laptop PC EE ENNER EEN unn N 18 5 5 2 Auxiliary AV device EE EEN 18 BRIDGIT CONFERENCING SOFTWARE eee eese e enun unu u uuu u ausa usa sa uasa sas s assa sas 18 6 1 Joining or Creating a Data Conference 19 6 1 1 Creating a Data Conference EEN 19 6 1 2 Joining a Data Conference SSA ff sese 21 6 2 Roles within a Data Conference A Su N nnno 21 6 3 Sharing your Desktop EE ff AA 21 6 4 Remote Control em EE AERE EE 23 6 5 Exit Bridgit CLE a Alene 24 VIDEO CONFERENCING VC PROTOCOLS s eessseeseeeeeee eene n nnn nnn nnn nnn nnn nnns 24 7 1 Meeting Organiser Presenter A EERREN 24 7 2 Participants ff ff AE ENER 24 7 3 Video Etiquette and General Te 25 GEG STARTEDOBIBE EE na 26 8 1 Using the Tandberg Remote TRC4 Video Conferencing 26 8 2 Turning on the Connected Classroom Equipment snsennnneooennnnnsnnnnnesennnennnenne 28 8 3 Running a Video Conference nennen nnne nnne nnn nnne 29 8 4 Running a Video Conference VC using Bd 30 8 5 Biet ZEERoltelCe EEN 32 8 6
2. Site 1 Site 2 Interactive Interactive Classroom Classroom Video Conference Video conference Place call to establish Video conference connection People on LCD Windows Launch Bridgit to establish Interactive Data Conference IWB Displays PC content IWB Displays PC content A video conference call can be made without Bridgit content sharing and vice versa Combined Connection The equipment being installed at schools within the Connected Classrooms program is consistent in type and functionality however this is not necessarily the case outside of the Connected Classrooms program Some sites for example may only have video conference facilities and maybe without IWB PC or Bridgit capabilities In such cases the PC content can be shared using the video conferencing connection however the second site will not be able to control the PC passive observer with no interactive capabilities on the first site Issue Date December 2008 Version 1 2 DEPARTMENT OF ERDUC ATION AHO TRAINING Connected Classroom Hardware User Guide Site 2 Site 1 Non Connected Connected Classroom Classroom Video Conference Place call to establish Video conference Video connection Conference People on LCD Diplayot e gt People Content Content O
3. Click to Join or Create g 10 Joining or Creating a Video Conference e Create a Video Conference Meeting Organiser Click Create button Enter Conference Name use a name that can be easily recognise Only Enter a Password if you require privacy Note If the Password field is left blank participants will not require to enter a password when joining the conference Enter Your Name this will appear in the list of participants Click the OK button Click share My Desktop button Note By default a blue border displays around your entire desktop this indicates the area of your desktop that is being shared Drag the blue border to resize and limit the shared area you want participants to view d by participants Joining a Video Conference Check the Server name is correct if mot select correct server name from drop down list and then click the Connect button Note Bridgit will automatically go to the same server that was last used Es the name of the conference from the active conferences list Note If the conference you expect to join is not there to be chosen either it has not started or the server name is correct Click the Join button IMPORTANT When joining a Bridgit conference DO NOT run the audio wizard this function will interfere with your Video Conference operation and is not required for Connected Classrooms use 11 Activstudio Lesson Creation Software Activstudio is a lesson creation
4. In the interim you can access a free online course Activstudio Level 1 Foundation Skills to assist you in becoming familiar with the Activstudio application at the following link http orometheanlearning com uk When you first access the website you will need to create an account in order to log in and access the learning modules The course introduces the main features of the Activstudio application and allows teachers to develop the key skills required to use the application effectively It is highly recommended that you visit the website and access the modules prior to commencing your training 5 4 3 Preventing Damage to the Writing Surface Version 1 2 The following applies to both the Panaboard and SmartBoard Gently wipe the IWB surface with a soft moist cloth DO NOT use sharp writing instruments such as ballpoint or fine pointed pens as these can damage the surface DO NOT use abrasive erasers or cleaning materials DO NOT use ink pens on either board surface the boards are designed to be used with the supplied stylus pens only DO NOT wipe the screen board with a dry cloth Doing so can cause static electricity build up DO NOT use thinner benzene or abrasive chemicals to clean Doing so can result in discoloration DO NOT write on the screen board with a white board marker If you write on the board with a white board marker you cannot erase it with a standard eraser Use standard whiteboard cleaner or neu
5. The system contains a global phone address book which is similar to that of a mobile phone Use the phone book to dial one other site Point to Point e Press the Phone book button e Displays two directories a Connected Classroom directory and a Global Address directory listing sites currently registered on DET network e Use the Arrow keys on remote to move through list When positioned at a line with a small arrowhead at end of the line press the OK button to go one level down e Highlight the entry required e Press the Call button twice to start dialling the number b Dial a Number To manually dial a specific number provided to you by the meeting organiser eg Virtual meeting room 562119 or another site s direct E 164 No 301120149 or 99968 etc e Press the Call button on the remote control Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide e The Call menu displays on your LCD monitor screen e Enter the number you have been provided Note If you have not been provided with a number please contact the Meeting Organiser e Press the Call button to dial the number c Dialling an IP Address e Press the Call button e The Call menu displays on your LCD screen e Enter the IP Address of the site you wish to call eg 10 12 14 26 Note Press the asterisk button to insert a dot Initially it will insert a continue to enter IP Address after you have enter the third
6. e Audio Speakers for PC e Cabinet Desktop Personal Computer PC Active Hub Rear of PC Codec Tandberg 3000 MXP used for Video conferencing Keyboard and Mouse 1 Standard and 1 Wireless set VoIP Phone for system support only KVM Switch Auxiliary Input Source User Input Panel Video Splitter AV Splitter Local Area Network LAN o HP Switch e Video Conference System LCD Monitor with Speakers A Remote Control Tandberg Remote Control 2 Ceiling Microphones 2 Cameras mounted Front and Rear of room Version 1 2 Issue Date December 2008 Page 1 2 1 Page 2 Connected Classroom Hardware User Guide How DOES IT WORK The Interactive Classroom equipment can be broadly broken into two categories e Video conferencing includes LCD monitor Tandberg codec cameras and microphones The video conference network Is used to connect audio and video between the sites e IWB includes PC projector and IWB speakers The PC content data is shared using the data conferencing system currently Bridgit Interactive classrooms Separate Connection Preferred When two or more interactive classrooms or sites with similar capabilities are connected each system video conference and Bridgit for PC content sharing should be launched separately This ensures a higher quality for each component and allows interactivity for data ie Site 2 can control the PC at Site 1
7. Note It is recommended that you DO NOT use the Send Invite button to invite the impending conference participants unless you have the full MS Outlook client installed The preferred method is for you to create and send an email containing conference details to the invitees using the standard email method f you are accessing your Outlook account via the PC desktop then clicking the Send Invite button will launch Outlook and create an email which includes a hyperlink to the Bridgit Conferencing Software dialog box Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide This DOES NOT occur if you are accessing your Outlook account via the DET portal or Webmail e Click the Share My Desktop button The shared desktop area appears on your screen surrounded by a coloured border Note By default the border displays around your entire desktop this indicates the area of your desktop that is being shared You can drag the border to resize and limit the shared area you want participants to view 6 1 2 Joining a Data Conference e Check the Server Name is bridgit det nsw edu au if it is not select server name from the drop down list and then click the Connect button Note Bridgit will automatically go to the same server that was last used e Select the Name of the conference from the active conferences list Note If the conference you expect to join is not there to be chosen either it has not been
8. Starting Activstudio application Lesson Creation e f required Double click on the Activstudio icon on the desktop ady d Pen usage i Right click To activate the mouse right click function press the right click button located on the pen ii Tip replacement Required after long term use when worn Pull the tip from the end of the pen then replace it Ga 5 4 2 Smartboard a Switch on Smartboard e The Smartboard does not have it s own individual power switch as the power for IWB is supplied via the IC desktop computer or the guest laptop e You must switch on and log into the IC desktop computer or guest laptop for the omartboard to become active b Calibration e Press and hold both the Keyboard button and the Right Click button on the pen tray e he Calibration orientation screen appears on the IWB Press firmly in the small yellow square in the centre of each red cross that appears on the calibration screen Page 16 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide c Starting Activstudio application Lesson Creation Follow the on screen information to calibrate the screen There are nine calibration points on the screen that require pressing to complete the process A L Double click on the Activstudio icon on the desktop Note Training is being provided to the selected staff members on the use and functionality of the Activstudio application
9. D HIE Leg DIO Det USB Activhub dongle allows full functionality of Activstudio Cables A VGA cable and a USB cable from the guest PC IWB needs to be connected to the user input panel If network access is required you will also need a network cable if not using a wireless connection from the guest PC to the HP Switch The three cables are not supplied as part of the standard interactive classroom equipment and will need to be obtained through your normal supply source VGA Guest PC WE USB Connecting a Guest Personal Computer or Notebook The following steps are required for connecting the guest PC Notebook and displaying the PC image on the WEB 1 Ensure that the desktop PC Lenovo IBM and the Data Projector Sanyo are powered on and the data projector is displaying the desktop PC image Computer 1 input source is selected Power supply for Data Projector Sanyo is on 2 Connect the guest PC Notebook to the Guest PC VGA on the User Input panel located in cabinet If you require network access insert the network cable from guest PC Motebook into one of the available ports on the HP switch HP Switch located in cabinet Network Ports Only use Ports numbers from 2 to 12 Version 1 2 Issue Date December 2008 Page 43 Connected Classroom Hardware User Guide 5 Check that the KVM switch light is on Input I If the light is on Input ll press the Select button to change to Input Important Note
10. Main camera Classroom view e Press the Aux button on the Tandberg Remote control for Rear Teacher camera view 1 Main camera 2 Hear camera c Self View function Press the Self View button to display the picture of what is appearing on E A the screen at the Far End site Note The Self View button is a toggle press the Self View button again to remove Far End site picture from your screen and switch back to view of Near End site Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide 3 1 7 a b Version 1 2 d e f Layout function L5 The Layout button will rotate through various functions e Press the Layout button the first time will turn on the Pic in Pic displays a picture of Far End site in a small window on the your screen e Next time you press the Layout button it will move the Pic in Pic to another location on your screen keep pressing Layout button to move Pic in Pic e lf the Self View option is on pressing the Layout button will toggle between displaying the Far End site and Near End site in the Pic in Pic screen e Pressing the Layout button numerous times will turn off the Pic in Pic option Moving Camera Position Use the four Arrows keys to move the camera to the left right up and down within the viewing boundaries Using the Zoom function Use the Zoom or button to adjust zoom to required focus within the viewing boundaries
11. PC to other Video Conference participants however the content sharing is NOT interactive Press the Presentation button to send PC content Press the Presentation button again to End the presentation and go back to main camera Bridgit is the preferred collaboration and content sharing tool Bridgit can be downloaded from http bridgit det nsw edu au Page 27 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide Turning on the Connected Classroom Equipment TURNING ON VIDEO CONFERENCE IMC AND INTERACTIVE WHITEBOARD IWE COMPONENTS The Equipment Cabinet contains the various key components which are used for conducting VC The main power supply ta the equipment cabinet must remain on at all times this will ensure that the data VC equipment will always receive updates LCD monitor Personal Computer PC The PC and KVM switch are located in the cabinet Press the Power button an the front of the PC e Check Input is active on the KVM switch Note Press the Select button to toggle between Input and Il Press the Power button on the LCD remote to turn on the LCD monitor Data Projector The Sanyo data projector can only be operated by using the Sanyo Remote control e Press the Power button on the Sanyo Remote control only once The projector will take 20 seconds or more before an image is displayed on the screen The Projector input source must be set to Computer 1 for no
12. The Asterisk button is used when dialling an IP Address The Preset button allows you to switch quickly to a preset A camera setting if configured Use the Far End button to control the movement of the video camera on the remote site Use the Mic off button Mute to switch your Mic on and off Note It is video conferencing etiquette to have the microphone off mute when not addressing participants The Presentation button is used to share PC content with remote site however the content sharing is not interactive Note Bridgit is the preferred collaboration and content sharing tool The OK Menu button is used to acknowledge actions During a call you can use the arrow keys to control the local camera so that you can pan to various locations in the room The Layout button alters the Picture In Picture view of the local video to various points around the monitor The Cancel button deletes the current entry or moves back a level in the menu structure The Selfview button displays the view that appears at the Far End site Ban required Use the Help button to display the on line Help Version 1 2 Issue Date December 2008 Page 26 o gt o iun o o mm all X gt Ke i a E o o i o o e O CO o rs o o c c o O PLACING A VIDEO CALL Using the Phone Address Book The system contains a global phone address book which is similar to what you find in a mobile phone Use
13. The KYM switch light must be set on Input before proceeding to the next step otherwise the system will not operate HILLIS WAN LYOd correctly at the end of this process amp Output the guest PC Notebook display by pressing the Fn key and the relevant Function key Fn F The screen may flash or go blank at this point Note Various Notebooks have different ways of setting VGA output On Apple computer go to Apple gt System Preferences gt Displays gt Detect Displays 7 Press the Select button on the KVM switch so Input Il is lighting up The image from the guest PC Notebook should now be displaying on the IWB 8 Press the Auto PC button on the Data Projector Remote Sanyo to set image pixel width and height correctly Screen Resolution The correct screen resolution for the data projector is 1024x786 High 32 bit color 60 HZ for it to display onto the IWE correctly It may not correctly fill the screen until the Auto PC button on the Data Projector Remote Sanyo is pressed Whiteboard Interactivity and Audio To make the IWB interactive with the guest PC Notebook and also enable the audio from the computer it requires a USB cable to be connected from the USB port on the guest PC Notebook to the IWB USB port on the User Input Panel Once connected the computer will automatically setup the standard drivers for the USB port audio mouse and keyboard Windows XP and Vista has standard dri
14. Using the IWB Panaboard in an Interactive Classroom 34 8 7 Using the IWB Smart Board in an Interactive Classroom 36 8 8 Video Conference Sending amp Receiving PC Content ssssesnnnrenssenrrrreerennn 38 8 9 Video Conference Auxiliary Eoumpment nn 40 8 10 Video Conference Record and or Download VC 41 8 11 Connecting a Guest Personal Computer Notebook nneneannnnnsennnnnnsnnnneennnnenenne 43 BASIC TROUBLESHOOTING i eege deeg ee 45 9 1 WG Sy Sie TR 45 9 2 E Dee ele ere ef 45 Connected Classroom Hardware User Guide 9 3 VIS P AAD ONG WEE 46 9 4 IWB SmartBoard eene rs ffi vcvescvevevsssessusreseuerecss 46 9 5 Troubleshooting escalation BB 46 Page 3 Version 1 2 Issue Date December 2008 1 INTRODUCTION Under the Connected Classrooms Program CCP one Interactive Classroom equipment suite is being installed in every NSW public school over a four year period This User Guide provides information and details on the features and functionality of the Interactive Classroom equipment suite being installed The Interactive Classroom equipment suite includes e Sanyo Data Projector amp Remote Control e Interactive White Board IWB Panaboard or SmartBoard Activstudio Lesson Creation Software Bridgit Data Collaboration amp Content Sharing Software
15. VC is currently being reviewed and upgraded with minimal changes The following instructions see below will still apply until the end of Term 4 2008 This fact sheet will be updated and available on the Connected Classroom Project website fram the beginning of Term 1 2009 Recording a VC 1 Press the Call button an the remote control 2 The Call menu displays on your LCD monitor screen 3 Enter the number 99 followed by the VC number you want to dial eg 99502011 4 Pressthe Call button to start dialling When connected ta the meeting room you will briefly see ipycri at the bottom of the screen This indicates that the recording is active 5 Press the End button to end the call Note It is important that only one person performs this function usually the meeting organiser Recording will cease when the person initiating the recording hangs up Downloading and Saving VC Recording 1 Open your Internet web browser 2 Type the following URL h E Cohen E RTE Hera pags Wein berem apia CIPLEC QT Ma Ed fex perin ker Bc bce Fach rome page Enter User name superguest Enter Password 123 5 Displays log on screen Codian Feet LE Fii Uap Heal meg j k Trag L web The server vcrecorder det re edu au st 153 107 95 22 regies a Lern and peseworid Let nine C suparguest zl Paced neck engl Pilie faldara 43 Corer here ID Bates EE Remember my pasword 3 Click on clic
16. asterisk the asterisk will automatically change to a dot e Press the Call button to start dialling the number 3 1 3 Global Address Book a Search Phone Book Global e Press the Phone book button on the Tandberg Remote control e Use the Arrow keys on the remote to navigate to the Search icon displayed to the left of phone book listing e Press the OK button e Enter the search text of the entry you are looking for e Press the OK button to accept OR press the Cancel button to cancel search b Quick Search Use the quick search to locate a specific entry Use the Tandberg Remote control to type in the letters as with a mobile phone Note This will search only within the current folder 3 1 4 Recording a Video Conference e Press the Call button on the remote control e The Call menu displays on your LCD monitor screen e Enter 99 before entering the number you want to dial e Press the Call button to start dialling e When connected to the meeting room you will briefly see ipvcr1 at the bottom of the screen This indicates that the recording is activate activated Note It is important that only one person performs this function usually the meeting organiser e Press the End button to end the call Recording will cease when the person initiating the recording hangs up Version 1 2 Issue Date December 2008 Page 5 Page 6 Connected Classroom Hardware User Guide To view and or download the recording refer
17. controls to either the room PC or guest PC if connected Two specific applications installed upon the room PC will further enhance the operation and functionality of the IWB i Activstudio Lesson Creation software li Bridgit Data Collaboration and Content Sharing Software enables two or more users anywhere within NSW DET to connect and share content interactively There a two types of IWB Panaboard or SmartBoard being installed as part of the IC suite Audio Speakers Two audio speakers are supplied with each IC and are mounted on either side of the IWB There is only one power switch master speaker which controls the power and volume to both speakers Use the rotary dial on the front of the speaker to turn the speakers on and adjust the volume A USB storage device eg USB thumb drive can be plugged into the USB port on the front of the master speaker whilst the PC is switched on The USB ports are not high speed and therefore unsuitable for the fast transfer of data instead it is preferable to use a USB port on the PC If using the USB ports on the speaker take care as the USB drive can be easily damaged if accidentally bumped The speakers supply the audio from e The room s personal computer e The guest personal computer e Auxiliary equipment eg DVD player Note The audio for video conferencing is supplied via the internal speakers of the LCD monitor Keyboard and Mouse The IC comes with two sets of keybo
18. to respond This improves audio quality for everyone in the video conference by removing extraneous room noise chairs paper shuffling etc e Avoid side conversations that would exclude the far end sites from your conversation e Once the connections have been made with the sites in the conference all participants should introduce themselves This helps to establish appropriate audio levels in all rooms e When your video conference has concluded leave the room in a timely fashion as another conference may be booked following your session 7 3 Video Etiquette and General Tips It is important to use good video conferencing etiquette to show common courtesy and respect for the people in your conference e Ensure you have booked the video conference room or facility e Ensure you have been provided with the dial in number for the video conference by the meeting organiser If you have not been provided with the number contact your Meeting Organiser e Check room layout will everyone be able to be seen and can they see the display screen e f you are going to include desktop sharing as part of the conference set up a Bridgit session and check PC and presentation e Try to plan video conference sessions to last no longer than 2 hours preferably less e Your microphone might be muted when you join a conference Always mute your microphone after the connection has been confirmed ntroduce identify yourself each time you sta
19. to the Getting Started Guide Recording and Viewing a Video Conference Controlling What You Hear a Mute audio The Mic Off button is used to prevent other participants from hearing your conversation Please be aware that the microphone retains the last setting used in the previous conference call as a default You may need to reactivate the microphone to enable other callers to hear you e Press the Mic Off button to turn off mute or reactivate the microphone Note It is good video conferencing etiquette to have the microphone off mute when not addressing participants b Adjusting the volume e Press the Up or Down button to moderate the volume Note The sound for video conferencing is supplied via the internal speakers of the LCD monitor Controlling What You See During a video conference call you can control your own camera Near End at all times by using the Arrow keys on the remote control Tandberg provided that the menu is not currently displayed on the LCD monitor screen You may also be able to control the other active party camera Far End by using the remote control Tandberg provided that the far end system has a remotely controllable camera a Far End and Near End site cameras Press the Far End button toggle on the Tandberg Remote control to switch views between the Near End and Far End site cameras b Main and Rear cameras e Press the Camera button on the Tandberg Remote control for
20. 6 3 1 7 Camera Presets Mg ccc EE esee 7 3 1 8 Touch Tones WA ff unn ERA 8 3 1 9 Text Message WE ff AA 8 CONNECTED CLASSROOM EQUIPMENT eeeceeeee eene eau nnn n nuu n nuu u uuu u uuu n uuu u unu u nas 8 4 1 KVM swim NEBB Ae 9 4 2 oC y lassroom WElWDUIer JEE 9 4 3 Daifllarector Sanyo BEBA 988 WEE 9 4 4 Interactive Whiteboard IWB sese 9 4 5 Audio SpOSgIEE fk enn nnn 10 4 6 BExSboard and ne EE 10 4 7 VideegeEerence EE 10 4 8 GOR MOERS ooo 0 ooo oe tb 10 4 9 Cameras 2B 9988 eese 11 4 10 Auxiliary Input Source Input User Panel 11 4 11 Local Area Network LAN equipment nnnnennnnsnnnnnsnnnesnnnnornnnnsrnrensnnnsnnnnnsnrnesennne 11 412 VEN bOnO 2099I eese 11 4 13 AdditiOREMcuipmefll EE 11 4 13 1 Guest Lap mE iei eem nop coa iui che Fam s oed eas acu sv eem noue 11 ANS Auxa e H ei EE 12 OPERATING CONNECTED CLASSROOM EQUIPMENT eere 12 5 1 Data ProjeCior orci 0 METTE 12 5 1 4 Using the Sanyo Remote Control e eege eet dE 12 9 12 Jdjusubig ie E OC EE 13 5 1 3 Cleaning the Air Filter 13 5 1 4 Resetting the Filter CGounter nennen nnns 13 5 2 Desktop Personal COMP Utel EE 14 9 9 Ee Bee uu 15 5 3 1 Using the LCD Remote Control
21. Camera Presets The advantage of using camera presets lies primarily in the ability to have the camera move directly to a predefined angle and focus If you assign a preset to every person s physical position you may switch between these views as people talk in order to provide a timely close up of the person talking Defining and Storing Camera Presets e Usethe Tandberg Remote control to select the Main camera button or Rear Aux button camera e Use the Arrow keys on remote control to move the camera to required position e Use the Zoom or button to adjust zoom to required focus e Determine which number on the remote control Tandberg the preset position will be assigned to and then press and hold the number for more than one second e The system will display the following prompt messages for Main Camera Main Cam amp Audio input stored on P Rear Camera Aux amp Audio input stored on P Note The asterisk denotes the number pressed to store the preset position e hecurrent camera position is now stored as a preset repeat the process to store another camera preset position Using Camera Presets during a Video Conference call During a conference call the numeric keypad on the remote control Tandberg can be used to access the 9 presets positions This does not work if no preset positions have been defined and stored prior to conference call e While in a call press the Preset button on the remo
22. NEW SOUTH WALES DEPARTMENT OF EDUCATION AND TRAINING Connected Classroom Hardware User Guide Version 1 2 Date December 2008 User Support Call ICT Service Desk 1800 338 483 Document Control Date Version _ Initials Comments Reviewed By 22 August V0 01 Initial draft MS AC BS LH 8 September Revision 29 September V0 03 Revision w AC BSS 13O0ctber unn Revision Ia i 26October_ um Revision Ier 12 November vun jRevew 0 15Novemer Vi1 Update 0 26Novemer Vi2 Update j Table of Contents INTRODUC HON dedere e a see Uns ue de ena e duce RM Uc E ens 1 HOW DOES IT WOBNR 2 555 ct utis WEE 2 2 1 Interactive classrooms 1esss dE En 2 2 1 1 Separate Connection Preferred 0 0 MERY 2 2 1 22 Combined Connection ZEE 2 HOW TO OPERATE 5 3 nnd Nm E ees 4 3 1 Video Conferencing EE eene EE eee 4 3 1 1 Waking up the System sssesseeessssssseeeee nennen nennen O 4 3 1 2 Place and Receive a Video Call een 4 3 1 3 X Global Address Book nn EE unn lle EEN 5 3 1 4 X Recording a Video Conference qC gt SERI 5 3 1 5 Controlling What You Hear EB FERRE 6 3 1 6 Controlling What You Gen ukennt EEN
23. application which helps you create excellent Activboard lessons A i Double click on the Activstudio icon PC desktop to open the application I For information relating to use of Actrestudio please refer to the Actrvstudio documentation available online from the following link https detwww det nsw edu au it ictservicedesk connected classraams index htm Note Exiting Bridgit will dizconnect you from the Bridgit Conference server if you also want to end the Video Conference you must also press the END button on the Tandberg Remote control When you have finished ensure you log out and turn aff the equipment eg PC LCD Monitor Speakers IWE DO NOT turn off the main power supply to the equipment cabinet Version 1 2 Issue Date December 2008 Page 31 Connected Classroom Hardware User Guide 8 5 Using Sanyo Data Projector DATA PROJECTOR The Sanyo Data Projector for your Interactive Classroom suite is operated by the Sanyo remote control Using the Sanyo Remote Control 1 Turn Data Projector On Press the Power button only once an the remote Note Pressing the button twice will tum the device off 2 Select Input Source required 7 Press Computer button to switch between Computer 1 displays PC content on WB Computer 2 displays LCD zcreen on MWE 7 Press Video button to display contents of device eg DVD plugged into the AV source of the User Input parel located in the equipment cabinet 3 Press th
24. ard and mouse one standard amp one wireless The wireless keyboard and mouse should both operate within a 9 metre range of the cabinet When not in use the wireless keyboard and mouse should be stored in the cabinet Video Conference system The Video Conference system is comprised of ceiling mounted microphones wall mounted cameras an LCD monitor and a rack mounted codec The codec labelled on its front panel with Tandberg is the main control device and performs all operations necessary to place and receive video calls The codec should always be left switched on to permit simple operation and system management Whilst in operation the codec runs at a high temperature 48 55 and will become quite hot When left idle and not in a video call the codec will go into sleep mode e To WakeUp the Codec pick up the Tandberg Remote control has a motion sensor or you can press the OK button on the remote e The Tandberg remote is used to control the video conference system including placing and receiving of video calls audio volume and zoom of the Front and Rear cameras LCD Monitor The LCD monitor is a flat panel wall mounted 106cm 42 LG or Phillips unit The LCD monitor is the Video Conference display unit It will only display images and audio from the Video conference system and is dedicated to this purpose To guarantee the operation of the video conference system the LCD monitor must not be used for any othe
25. board and pen tray frequently using a standard whiteboard cleaner or Windex glass cleaner Ensure you have shut down your computer before you start this as it ensures that you don t scramble the desktop icons or activate i when you touch the screen Replace inserting Battery When the battery charge in the pen is low the message The pen battery is low Replace the battery soon will be displayed on the computer screen Continued use of the electronic 1 Remove replace the battery cover 2 nseri exchange the battery and replace the Maka aure tn use a AAA akaina battery and ensure that 13 and face the correct diras thors Liisi Activstudio Lesson Creation software Actwstudio is a lesson creation application which helps you create excellent Actreboard lessons ET Double click on the Activstudia icon PC desktop to open the application 3 For information relating to use of Activstu following link L Issue Date December 2008 Page 35 Connected Classroom Hardware User Guide 8 7 Using the IWB Smart Board in an Interactive Classroom USING THE IWB SMART BOARD IN AN CONNECTED CLASSROOM 1 Interactive Classroom IC Desktop Computer The IC desktop computer and EVM switch are located in the cabinet Press the Power button on the front of the IC desktop computer Check Input I is active on the KVM switch displays PC image Note Press the Select button to toggle bet
26. cated in the cabinet Press the Power button on the front of the IC desktop computer Check Input I is active on the EVM switch displays PC image Note Press the Select button to toggle between Input and II 2 Interactive Whiteboard WB Press the Power switch bottom left hand side of board to the On position ltefer to Calibration below for details on calibrating the Panaboard 3 Calibration Calibration sets up the Panaboard and projector so that lines and comments drawn on the board with the electronic pen will be correctly displayed on the projected Tum on the Panaboard Mote The Panaboard software starts z When the Panaboard software starts the calibration screen is displayed automatically if it does not display after you have logged then Right click on the Panaboard icon in the system tray 1 7 Select Calibrate p Press the electronic pen in the center of each point 4 as displayed in the corners of the screen for Geteste 2 seconds in the order shown in the illustration When all 4 points have been calibrated a completion dialog box is displayed Click the OK button 4 Data Projector b x Press the Power button on the Sanyo Remote control only once The projector will take 20 seconds or more before an image is displayed on the screen The Sanyo data projector can only be operated by using the Sanyo Remote control The Projector input source must be set to Computer 1 for normal com
27. created or the server name is not correct e Click the Join button e he Join Conference dialog box appears on your screen e Enter your name or site name into the name field Note The name you enter is only used for identify participants joining conference the name is not authenticated by the system Enter a name that it will make it easy to recognise you or your site e Enter Password in the password field optional Note If the Meeting Organiser has assigned a password for the conference the password field will also appear in the conference dialog box The Meeting Organiser should advise the participants of the password prior to commencing the conference 6 2 Roles within a Data Conference Data conference participant s can have one of three roles as set out below Role Description Meeting Organiser The Meeting Organiser is the person who creates the conference on Owner the Bridgit Client server The Meeting Organiser can draw on the desktop enable the Remote Control option for other participants and also disconnect all users and end the conference Presenter The presenter is the person who is currently sharing their desktop The presenter can draw on the desktop and also enable disable remote control for other participants Participant The participants in a conference can always see the shared desktop however participants cannot draw on the desktop unless the Meeting Organiser or the Presenter enables the Remote Cont
28. creen x Lisa is requesting to Eake over sharing Grank Ehe Mnt i 3 Requesting panimon to Lake over sharing e Presenter to click Yes or NO button Ifthe presenter does not agree to the request you continue to view the presenter s desktop OR f the presenter agrees to the request you become the presenter and a Blue or Red border will appear surrounding your shared desktop area e To stop sharing your desktop simply click the Stop Sharing My Desktop button on the menu toolbar b Shared Desktop Borders When you share your desktop or view someone else s the shared desktop is surrounded by a border The border changes colour to indicate what s happening in the conference Description Indicated that you re sharing your desktop and remote control has not been enabled Page 22 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide Border T Colour Description Indicates that you re sharing your desktop and remote control is enabled Indicates you are viewing the presenter s desktop and remote control has not been enabled O Indicates that the presenter has enabled remote control and you range l can manipulate the shared desktop directly Indicates you re viewing the shared desktop full screen and the Silver presenter s desktop is smaller than yours The green border still appears within the silver border 6 4 Remote Control The Remote Control option allows participants i
29. e Mute button on the remote to blank the display Press again to restore the image 4 Turn Data Projector OFF Press the Power button on remote displays Power OF message on MWE Press the Power button again to power off Adjusting Focus The focus can only be adjusted for the bower half of the image displayed on the MWE the upper half of the image is automatically by the system and cannot be manually To adjust the focus far the lower half of the image move the Focus Lever located on the side of the data projector Page 32 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide Cleaning the Air Filter The air filter prevents dust from accumulating on the surface of the optical elements inside the projector When the air filter requires cleaning approximately every 3 weeks a pop up screen will display on the IWE advising that the filter needs to be cleaned 1 Tum Data Project or off 2 Remove the filter by pulling the latches upward 3 Clean the dust on the projector and around the air vents 4 Gently shake filter ta remove the dust 5 Reinstall the filter into the projector properly D Reset the Filter counter in the Setting Menu Lee Resetting the Filter Counter below Resetting the Filter Counter Press the Menu button on the remote control to display the On Screen Menu 1 Use the pointer arrow dk buttons to move the red frame Filter counter pointer to the Setting M
30. e Pen Tray styluses and eraser Ensure that the Smart Board icon E appears in the system tray otherwise double click smart Board Took icon on desktop The above process is MOT required when using Activstudio as the application has it s own built in writing functionality Activstudio Lesson Creation software Activstudio is a lesson creation application which helps you create excellent Activboard lessons Ap Double click on the Activstudio icon PC desktop to open the application E For information relating to use of Activstudio Leg the Activstudio available anline from the following link https dete Le SE Version 1 2 Issue Date December 2008 Page 37 Connected Classroom Hardware User Guide 8 8 Video Conference Sending amp Receiving PC Content Note Bridgit is the correct tool to use for PC Content sharing within the Connected Classroom the following process should only be used as a fallback if Bridgit is not available or the remote site cannot access Bridgit e g external sites universities museums etc STANDARD SYSTEM SETTINGS amp CONFIGURATION Using the following settings enables you to send or receive PC content via a Video Conference Although participants are able to view the PC image and content during the video conference the interactive functionality for data collaboration and content sharing is not available Note In order to carry out data collaboration and content sharing yo
31. ed by using the Sanyo Remote control The Projector input source must be set to Computer 1 for normal computer usa The Computer button on the Sanyo Remote control toggles between input sources Computer 1 and 2 5 Speakers Two Audio speakers are supplied with the one power and volume control for both speakers e Turn the rotary dial Power and Volume control on the Master speaker to switch the Speakers on and set the volume at 5059 amp Tandberg Codec End Point The Codec is the Video Conferencing component and it remains on standby located m equipment cabinet To Wake up the Tandberg Codec pick up the Tandberg Remote or press the OK button 7 Login The procedure for logging in may vary from site to site If you are unsure of the log on procedure and or the appropriate user name and password for your site please contact the school administrator or your computer co ordinator amp Video Conferencing VC Use the Tandberg remote to place a VC call accept a VC call ar reject an incoming VC call i ide a irim i sk ly Hr SC WEI Page 30 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide 9 Bridgit Sharing PC Content 5 You must launch the Bridgit client to allow two or more participants at different locations to share documentation i If required you can download the Bridgit software client from http bridzit det nsw edu au Double click the Bridgit icon on the PC desktop
32. ence Version 1 2 Issue Date December 2008 Page 3 Page 4 Connected Classroom Hardware User Guide How TO OPERATE Video Conferencing First ensure that the LCD monitor is turned on See section 5 3 Waking up the System The Video Conferencing component Codec is located within the equipment cabinet and remains on standby The Tandberg Remote control is fitted with a motion sensor and picking up the remote control will Wake Up the system alternatively you can also press the OK button Place and Receive a Video Call There are basically two types of video conferencing calls you can place using the Tandberg Remote control e Point to Point call A video conference call being conducted between two sites yourself and one other e Multi Point call A video conference call being conducted between multiple sites more than 2 Sites are connected via a MCU bridge and participants join the conference by dialling a Virtual Meeting Room number VMR The VMR number is provided to participants by the Meeting Organiser prior to the VC commencing If you have not been provided with a VMR number prior to the conference commencing contact the Meeting Organiser Each site has been supplied with its own unique VMR for this use if you do not know your VMR number or it has not been issued please raise a Help Desk call by phoning 1800 338 483 Write your VMR number here for future reference a Using the Phone Address Book
33. enu icon Emer caumar MESE oe dE 2 Use the pointer arrow F buttons to move the red frame zu pointer to highlight Filter Counter and ther press the Select ENEUM o SRM g 25 4 c 1 WWII 4 3 Displays dialog bow showing Codel press the Select button J 4 Display dialog box showing the total accumulated time of the filter use a timer setting option and the reset option Use the pointer arrow Y uk buttons to move the arrow next to the Reset option and then press the Select button 5 Displays Filter counter Reset dialog bow Use the pointer arrow Wyk buttons te move arrow next to Yes option and then press the Select button P a3 D Displays dialog box for confirmation Use the pointer arrow Y A buttons to move arrow next to fes option and then 7 User the pointer arrow F buttons to move red frame pointer to highlight Quit and then press the button Press the Menu button on the remote the On Screen hieng Note Always reset the air filter counter after it has been cleaned or replaced DO MOT operate the projector if the air filter has been removed this will void your warranty Version 1 2 Issue Date December 2008 Page 33 8 6 Connected Classroom Hardware User Guide Using the IWB Panaboard in an Interactive Classroom USING THE IWB PANABOARD IN AN CONNECTED CLASSROOM 1 Interactive Classroom IC Desktop Computer The IC desktop computer and KWM switch are lo
34. evices are powered at both ends including the cameras and codec e Solution 2 Ensure the LCD input is correct i e AV1 is selected e Solution 3 Ensure the remote site is sending correct video i e if sending DVD is the DVD player on Normal operation is front camera button or rear Aux button camera e Solution 4 Use the arrows on the VC remote to adjust the view position e Solution 5 Hang up then retry the call Note If the Far End site accidentally selects an incorrect video source for your End Near End The message VCR not connected displays on screen Press the Camera or Aux button on Tandberg Remote at Near Site to correct problem c Problem Other video conferencing issues No Signal Camera connection e Solution 1 Reboot the Tandberg Codec device Reach under the Tandberg device on the right hand side until you feel the switch and then switch it off Leave the device powered off for approximately 30 seconds and then turn back on 9 2 TAL Classroom computer a Problem No audio and or control of IWB e Solution 1 Ensure that Input is selected on the KVM switch e Solution 2 Ensure the IWB Smart speakers are turned on and volume is adjusted up green power light next to volume dial will confirm power is on e Solution 3 Check volume control on the computer is not muted and volume adjusted up e Solution 4 Restart the computer b Problem No response from wireless k
35. ewing a Saved VC Recording 1 Open Windows Explorer 2 Navigate and open folder which contains the saved vc file 3 Double click on the filename 4 Opens Windows Media player in a new window depending of size file it may take a while to load 5 Click the Play button Page 42 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide 8 11 Connecting a Guest Personal Computer Notebook CONNECTING A GUEST PERSONAL COMPUTER NOTEBOOK IN A INTERACTIVE CLASSROOM The Interactive Classroom s equipment is setup so that you can connect a guest personal computer PC or notebook for use on the Interactive Whiteboard IWB or in a video conference To correctly use all the features with the guest computer there are a number of steps that need to be followed to complete the setup What you need to check and or do before commencing 1 Ensure that the drivers and software application for the specific IWB eg Panaboard have been installed on guest PC These can be downloaded from https detuww det nsyw eduau it ietseryjcedesk connected classrpoms ingdex h 2 Ensure you have the fallowing cables refer to Cables section below for more details A VGA cable USB cable Network cable for network access 3 Activstudio Lesson Creation software if required Refer to the following link for instructions to download and install D ne TETH vu TET D M BL megar ona TE a Jimntrane d T directora E c NI ott
36. eyboard or mouse e Solution 1 Reconnect wireless keyboard and mouse procedure is located on the underside of keyboard Version 1 2 Issue Date December 2008 Page 45 Connected Classroom Hardware User Guide e Solution 2 Replace the battery in the device e Solution 3 Restart the computer 9 3 IWB Panaboard a Problem Pen movements not recognised e Solution 1 Check that the board is switched on e Solution 2 Try replacing the battery in the pen e Solution 3 Perform the calibration e Solution 4 Restart the computer e Solution 5 If problem only occurs when using guest PC The USB cable maybe too long Use a USB extender cable to provide up to 5m cable length Have the correct drivers for the IWB been installed upon the guest PC 9 4 IWB SmartBoard a Problem Pen movements not recognised e Solution 1 Calibrate the board e Solution 2 Restart the computer e Solution 3 If problem only occurs when using guest PC The USB cable maybe too long Use a USB extender cable to provide up to 5m cable length Have the correct drivers for the IWB been installed upon the guest PC 9 5 Troubleshooting escalation a School IT support e DET Support number 1800 338 483 Page 46 Issue Date December 2008 Version 1 2
37. ftware is either not installed or isn t running Solid Red IWE has power but is not communicating with the PC First check connection to PC and Input Source and then reboot the PC and WB Amber IWE is in a problem state place a call with DET Help Desk 1800 338 483 Smart Board Software Ensure that the drivers and application for the Smart Board have been installed on the Interactive Classroom PC If required they can be downloaded from h Page 36 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide Calibrate 5mart Board Although a default calibration orientation is automatically assigned to the Smart Board it is recommended that you complete the calibration process to ensure the greatest level of tracking precision You may also want to recalibrate on occasion especially if the projected image becomes misaligned i button 1i Press and hold down both the Keyboard and Right Mouse buttons on the pen tray at the same time 2 The Calibration orientation screen appears on the WB There are nine calibration points on the screen that require pressing to complete the process 3 Press firmly in the small yellow square in the centre of each red cross ES that appears an the calibration screen Continue pressing the centre of each red cross until all nine points have been calibrated The Calibration screen is no longer displayed Nate If you neglect to do this the SMART Board driver will no
38. git det nsw edu au gt While files from the Internet can be useful this file type can Wi potentially harm your computer If you do not trust the source do not run or save this software hats the risk e Click on the Save button and save the file onto your desktop e Once the file has been saved double click the Bridgit icon on your desktop to start Bridgit The file is self contained and does not require to be installed 6 1 Joining or Creating a Data Conference desktop The Bridgit Conferencing Software dialog box will appear on your ir To join or create a data conference Double click on the Bridgit icon on your r Screen Available Servers Bridgit Conferencing Software B E slm xl Server Information Click to connect Server name bridgit det nsw edu au sl ale Connect to Server Active Conferences Q Created Conference Name Creator D Sep4 11 39AM Jack Mrs Stone CO Sep411 22 AM General Maths Donna Lane Active Conferences Qsep411 12 AM St English Ariah Park e Sep411 11 AM 11 adv english ardlethan aq Sep4 9 00 AM Connected Classrooms Dorrigo Robyn Robert List Click to Join or Create conference 6 1 1 Creating a Data Conference If you are the Meeting Organiser conference owner you must create the Data Conference first in order for the other participants to join the conference e Check the Server Name is bridgit det nsw edu au if it is not
39. he LCD Remote Control Switch the LCD monitor on off Press the Power button on the Remote control Select Input only if required Press the Input LG button on the Remote control until AV 1 is displayed Note The input should always be set to AV 1 If the setting has changed for any reason you will need to reset it back to AV1 Incorrect settings may result in no image being displayed and or no audio being heard from video conference Increase decrease volume Press the Volume up or down to adjust Note The volume has been preset and should not require adjusting Only use the Tandberg Remote control to adjust volume Mute Un mute monitor audio Press the Mute button to toggle this function Note This will mute the audio from the remote classrooms ie you will not be able to hear the other participants in the VC Version 1 2 Issue Date December 2008 LG Remote Control Page 15 Connected Classroom Hardware User Guide 5 4 Interactive Whiteboard IWB Power Switch 5 4 1 Panaboard a Switch on the device e Press the switch into the ON position X WT e Ensure the projector is on showing the PC image e Log into the PC b Calibration If required e Right click on the Panaboard icon in the system a e Select Calibrate e Using the IWB pen press on the specified points 1 2 3 and 4 areas precisely as per instructions in the middle of the screen d i c
40. he Search icon displayed to the left of phone book listing Press the OK button Enter the search text of the entry you are looking for Press the OK button to accept OR press the Cancel button to cancel search Quick Search Tolocate a specific entry type in the letters as with a mobile phone Note This search is made only within the current folder RECEIVING A CALL The system will display a Call Status Menu on the LCD screen By default the Accept button is highlighted Accept an incoming call Press the Call button or the OK button to accept the call Reject an incoming call Press the End Call button to reject the call End Call button again or OK button to confirm OR Do nothing the call will timeout ENDING A CALL Press the End Call button to end a call the press the End Call button again or OK button to confirm MICROPHONE OFF The Mic OF button on the remote control is used to prevent other participants from hearing your conversation Please be aware that the microphone retains the last setting used in the previous conference call as a default You may need to reactivate the microphone to enable other callers to hear you Press the Mic OF button to turn aff mute or reactivate the microphone Note It is video conferencing etiquette ta have the microphone off mute when not speaking SHARE DESKTOP CONTENT The Presentation button on the remote control is used to share content from your
41. he elite Panabonrd from comecihy detecting the elecironic pens position Pan Button Performs the same function as a righi cick with a mouse Battery Cover Caring for the IWE Gently wipe the Panaboard with a soft moist cloth Panasonic Electronic Pen The pen is powered by a single AAA battery The electronic pen switches to power save mode after about 30 minutes af inactivity Push the pen point on the WB to wake it up from power save mode the Den e reaction may be Use the pen by holding it at a right angles to the IWE When operating the pen you will hear a buzzing sound due to the location detection if no sound is made the batteries may require changing Version 1 2 DONOT use sharp writing instruments such as ballpoint or fine pointed pens as these can damage the surface DONOT use abrasive erasers or cleaning materials DONOT use ink pens on either board surface the boards are designed to be with the supplied stylus pens only DONOT wipe the screen board with a dry cloth Doing so can cause static electricity burld up DONOT use thinner benzene or abrasive chemicals to clean Doing so can result im dis DONOT write on the screen board with a white board marker If you write an the screen board with a white board marker you cannot erase it with a standard eraser Use standard whiteboard or neutral household cleaner diluted with water to clean the area Clean your interactie white
42. he filter may be damaged e Replace filter with a new filter if the dirty filter cannot be adequatly cleaned e DO NOT operate the projector if the air filter has been removed this will void your warranty Resetting the Filter Counter Filter counter e Press the Menu button on the remote control to display the On Screen Menu BU F Ld 4b 1 Use the pointer arrow buttons to move the red frame pointer to the Setting Menu icon 2 Use the pointer arrow A VW buttons to move the red frame pointer to highlight Filter Counter and then press the Select button 3 Displays dialog box showing Code press the Select button 4 Displays dialog box showing the total accumulated time of the filter use a timer setting option and the reset Note Always reset the air filter after it has been cleaned or replaced Version 1 2 Issue Date December 2008 Page 13 AND TRAINING Connected Classroom Hardware User Guide option Use the pointer arrow A WV buttons to move the arrow next to the Reset option and then press the Select button 5 Displays Filter counter Reset dialog box Use the pointer arrow AV buttons to move arrow next to Yes option and then press the Select button 6 Displays dialog box for confirmation Use the pointer arrow AV buttons to move arrow next to Yes option and then press the Select button 7 User the pointer arrow A V buttons to move red frame pointer to highlight Quit a
43. ing PC content press the Presentation button PRESENTER PARTICIPANT VIDEO CONFERENCE CONNECTED CLASSROOM Sending PC Content Receiving PC Content VC Equipment Polycom or Tandberg VC Equipment Tandberg To send PC content press the Presentation button To Stop sending PC content press the Presentation button To Receive PC content being sent by Presenter Pal E Press Computer button on Sanyo Remote to select Computer 2 i Visual Concert VSX Device To display the Near PC when Presenter stops sending data content Press the Start button to Send PC cantent z Press the Computer button on the Data Projectors Remote Press the Stop button to Stop sending PC content contre Sanyo to select Computer 1 Near PC OR Using Remote Press Graphics button to Send PC content Press Graphics button again to Stop sending PC content ii People Content IP Application Click the Start button to Send PC content Click the Stop button to Stop sending PC cantent Version 1 2 Issue Date December 2008 Page 39 Connected Classroom Hardware User Guide 8 9 Video Conference Auxiliary Equipment AUXILIARY EQUIPMENT EG DVD VHS DOCUMENT CAMERA ETC Using the following settings enables you to send or receive content from auxiliary equipment eg DVD document camera via a Video Conference Mote This functionality is only available for sites setup as a Connected Classroom Data Projector Input Source Sanyo Remote T o
44. k here to log in link Logged in as guest cung kgs 4 Click the Change log in button m User options amp Click the OK button e Mes recandnps ki Version 1 2 Issue Date December 2008 Page 41 Connected Classroom Hardware User Guide User options me Be Tile c Susls folders E Click on the Recorded at column to sort recordings into date order When you locate the recording required click on the name of recording Name of i172 stowed recordings Recording Eercrdead et Haki t Bie Drug Recording AASC Aquatic Primary IAT ie Tira ol receding Aug Ld ide 84 cd raben 48 mimus PE saom e emi AMES aea aloe era a Eve ed tor rd ta ddr rm rong iere repii De zg qam ees iere donn Brajected K file nre ND downoad MPEG Tie 10 Click on download MPEG file link Gsca eapar ritate nim BLP repra St nn Scie girem piieis D git Acia HEF plarebocks D gi amp chve danniosds D 1 complared pihaa i B Tom Heij danae i 11 Displays File Download dialog box mg Click Save button Do pou want lo open or save This kile M s Hama APSC Aer Primary mpg 12 Displays Save dialog box EI Tipe Mule Cip ifreguired select the folder and or drive for the file From rsoda det nz ada su location click the Save button ham pour compter F vou ch nol bat the sounce da nat oper oi gd Wide Hee From the Ipierelcan be pel some Hes can poenl CHO awe This fie whas Ihe uki Vi
45. m currently is not operational accordingly users will be advised when the phone system is activated The phone when operating will only provide access to the Help Desk and other Connected Classrooms VoIP phones Calls to the public telephone network including 000 will not be possible Additional Equipment Guest Laptop PC A guest Laptop or Personal Computer PC may be connected to the Interactive Classroom suite enabling you to use the IWB and share the content of your laptop or PC If you wish to use the lesson creation software Activstudio and it is not installed on the laptop or PC refer to the How do Download Activstudio file available at https detwww det nsw edu au lists directoratesaz ccp index htm Connected Classrooms Program web site under the FQAs section To use the interactivity tools and extra features of the IWB you must also install the drivers for the specific IWB Panaboard or Smartboard These can be downloaded from https detwww det nsw edu au it ictservicedesk connected classrooms index htm Version 1 2 Issue Date December 2008 Page 11 Connected Classroom Hardware User Guide A USB Activhub dongle is required to be plugged into a USB port on the guest laptop PC before turning on in order to allow the full functionality of Activstudio eg handwriting recognition and fraction creator will not work 4 13 2 Auxiliary equipment Audio Visual AV equipment that has composite video and audi
46. mmencing the next session you may need to reselect the appropriate input source that you require e A No Signal message displayed on a blue screen denotes that an incorrect input source has been selected You will need to reselect the input source see above Page 12 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide 5 1 2 5 1 4 Adjusting the Focus To adjust the focus for the lower half of the image being displayed on the IWB screen move the Focus Lever located on the side of the data projector The focus for the upper half of the image is automatically adjusted by the system and cannot be manually altered Facus Levar Cleaning the Air Filter The air filter prevents dust from accumulating on the surface of the optical elements inside the projector When the air filter requires cleaning approximately every 2 or 3 weeks a pop up screen will display on the IWB advising that the filter needs to be cleaned Cleaning the air filter by following the steps i Turn off the projector Use Sanyo Remote ll Remove the filter by pulling the latches upward iii Clean the dust on the projector and around the air vents iv Gently clean the filter v Reinstall the filter into the projector properly vi Reset the filter counter in the Setting Menu i uult E see Resetting the Filter Counter below Note e DO NOT wash the filter with water or any other liquid matter otherwise t
47. n a conference to use their computers to move the presenter s mouse draw click icons edit and type text into open files almost as if they were sitting in front of the presenter s computer in person Remote control is temporarily disabled whilst the presenter uses the mouse or keyboard When this happens a lock will appear next to your mouse pointer Control returns a moment after the presenter has stopped moving their mouse or pressing keys Even after the presenter has enabled remote control certain areas of the presenter s desktop remain off limits Participants can t manipulate the presenter s toolbar or respond to Bridgit software dialog boxes that appear on the presenter s computer In addition only the presenter can change the desktop s shared area When the conference is created the Allow remote control of your desktop option is OFF by default The presenter can enable this option by doing the following e Click on the Menu button e Select Options from the drop down menu list Displays the Option dialog box l Tools e Click on the Conference Settings Tab Conference Settings Audio Settings Viewing Options Languages Options Options available For owner or presenter only Others must request to talk M Allow others to draw h Allow others to share their desktop fw Allow others to share their webcams k Allow remate control of your desktop e e e Tick the Allow remote control of your desk
48. nd then press the Select button e Press the Menu button on the remote to remove the On Screen Menu 5 2 Desktop Personal Computer a Switching on e Press the Power button on the front of the desktop computer EGENT J lo uM mw Note Computer and KVM switch are both located in equipment cabinet Teu ue ar ur m ur mp m e e f required press the Select button on the KVM switch to toggle between Input I and Il e Check that the data projector is switched on and using Computer 1 as the input Source b Logging on e Enter your User name and password to Log on Log On to Windows Note na The procedure for logging on may Copright 1985 2001 Professional uu vary from site to site If you are unsure of the logging on procedure and or the appropriate user name and password for your site please contact your school administrator or your computer co ordinator User name abc 12 Password oe Log on to c Using IC desktop computer Page 14 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide e You can now start using the IC desktop computer 5 3 LCD Monitor The LCD monitor is only to be used as the Video Conference display unit The LCD remote is predominately used to turn the LCD monitor on or off Once the LCD monitor is turned on there should be no further interaction required for running the video conference 5 3 1 Using t
49. nly No Interactive on LCD Collaboration of Data Windows IWB Displays PC content Site 1 Site 2 Non Connected Connected Classroom Classroom Video Video Conference Conference Place call to establish Video conference connection gt People on LCD Displayof eS Content Only No Interactive Collaboration of Data Viewing of Content Only EK Windows Content on IWB In the above situations half of the bandwidth available for video conferencing is allocated to the content reducing the quality of the video The PC content is forced into a video image with lower resolution and with no interactive capabilities Modifications to the Connected Classroom The interactive classroom is a tightly integrated system any physical or configuration changes made without consulting the multimedia team St Leondards office will negatively impact the functionality of the system and render the system unable to be supported Some changes will affect teachers and students who use the modified classroom Additionally due to the connected nature of the services some changes will cause problems for the other sites participating in the conference call Audio is particularly vulnerable and changes made to your connected classroom could cause all the other participating sites to hear their own voices echoed back to them with a delay resulting in an unsuccessful confer
50. o output DVD VHS Camcorder Document Camera etc may be connected to the User Input Panel 5 OPERATING CONNECTED CLASSROOM EQUIPMENT 5 1 Data Projector Sanyo 5 1 1 Using the Sanyo Remote Control a Switch Data Projector on e Press the Power button on the Sanyo remote ONCE only Note Pressing the button twice will turn the device off e he device will take 20 seconds or more before an image will be visible b Switch Data Projector off e Press the Power button on the Sanyo remote Displays Power Off message on IWB e Press the Power button again to power off c Select the Input source i Computer button Press the Computer button to switch between Computer 1 displays PC input and Computer 2 displays LCD screen in turn i Video button Press the Video button to display contents of device eg DVD plugged into the AV source of User Input Panel located in the equipment cabinet Note e When using the remote control always point the remote control towards the projector mounted above the IWB Infrared Remote Receiver The maximum operating range is 5 metres ensure you stay within this range when using the remote control e opreserve the bulb life the data projector will automatically shutdown after five minutes of losing signal from the input device i e 5 minutes after the PC is turned off e The data projector will retain the last input source used as a default when turning off When co
51. omputer 1 to view the contents of the Near PC Note The data projector will retzin the last input source used when turned off You may need to rezelect the appropriate input source that you require before commencing the next session A no zignal mesage displayed on a blue screen denotes that the PC Auniliary iz not switched on or that an incorrect source has been selected Ensure that the Input is illuminated on the EVM switch to use the desktop PC located in the equipment cabinet Page 38 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide TYPES OF VC EQUIPMENT There are two types of VC equipment being installed across DET sites Tandberg or Polycom The vC equipment in your classroom will therefore consist of either a connected classroom Tandberg or other Vc facilities Tandberg or Polycom Depending on the VC equipment in your classroom please select one of the following options outlined below Note In order to carry out data collaboration and sharing PC content you should continue to use Bridgit Client software application PRESENTER PARTICIPANT CONNECTED CLASSROOM ch VIDEO CONFERENCE Sending PC Content Receiving PC Content VC Equipment Tandberg VC Equipment Polycom or Tandberg Computer 1 a Hear PC Using the Tandberg Remote TRECA f To IPC cestent press the Perzentatinm baii When receiving data it will automatically appear on the LCD monitor To Stop send
52. pport contact DET Service Desk on Page 28 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide 8 3 Version 1 2 Running a Video Conference RUNNING A VIDEO CONFERENCE VC 1 LCD monitor Press the Power button on the LCD remote to turn on the LCD monitor Tandberg Codec End Point The Codec is the Video Conferencing component and it remains on standby located in equipment cabinet To Wake up the Tandberg Codec pick up the Tandberg Remote or press the OK button Video Conferencing VC Use the Tandberg remote to place a VC call accept a vC call or reject an incoming VC call PLACE A VIDEO CALL Using the Phone Address Book The system contains a global phone addrezz book which iz zimilzr to that Found in a mobile phone Use the phone book to dial one other site Press the Phone book button Displays two directories Connected Classroom and Global Address listing zitez currently registered on DET network Use the Arrow keys on the remote to move through the list When positioned at a fine with a small arrowhead at end of the line press the OF button to go one level down Highlight the entry required Press the Call button to start dialling the number Dial a Number Manually dial a specific number provided to you by the meeting organiser eg Virtual meeting room 562115 or a E 163 number 30120145 Press the Call button on the remote control The Call menu display
53. puter use The Computer button on the Sanyo Remote control toggles between input sources Computer 1 and 2 5 Login The procedure for logging in may vary from site to site If you are unsure of the log on procedure and or the appropriate user name and password for your site please contact the school administrator ar your computer co ordinator Note When you have finished ensure you log out amd turn off the equipment ez PC LCD Monitor Speakers DO NOT turn off the main power supply to the equipment cabinet Panaboard Status When powered on the board should show a Green Power LED in the bottom left corner of board A Red light indicates an error power the board off and back on If this does not fix the issue log a call with the DET Help desk Panaboard Software Ensure that the drivers and for the Panaboard have installed on the Interactive Classroom PC If required Page 34 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide USING THE IWB PANABOARD IN AN CONNECTED CLASSROOM Penpoint When you push down on the penport ultrasaniz waves and infrared signals are reene and egusalent of a lett mouse check is performed Ultrasonic Emitter Do nat black this ares with your fingers Going so will prevent ihe elite Panaboard from correctly 1 detecting the electronie pens postion Infrared Emitter Go not Black this arem with your fingers Dona so will pravent i
54. r purpose Page 10 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide 4 9 4 10 4 11 4 12 4 13 4 13 1 The LCD monitor produces the audio for the video conference through its internal speakers Cameras There are two cameras main and rear provided with the IC one camera placed at the back of the room rear and one placed at the front main of the room The camera at the front of the room captures the classroom students for video conferencing VC and the camera at the rear of the room captures the teacher for VC Auxiliary Input Source Input User Panel A User Input Panel has been provided to allow a variety of additional user equipment to be connected to the Interactive Classroom eg a Guest Laptop a DVD VHS player document camera etc User Input Panel located in equipment cabinet Local Area Network LAN equipment The network connections ports are distributed from a LAN switch HP2610 24 located in the equipment cabinet The ports on the switch are divided into two sections e Ports 1 to 12 are for general use within the IC e Ports 13 to 26 are reserved for use by IC components VoIP Phone A Cisco Voice over Internet Protocol VoIP phone has been provided which can be used for placing support calls to the helodesk The phone has a 1 metre length network and power cable and can be located on top of the cabinet for ease of operation Note The phone syste
55. rded the video conference details to participants ie number for dialling into the conference time agenda etc e The switching from site to site is voice activated It takes about two seconds of continuous sound from your site for the video to show your image to the rest of the conference Always state your name and site then pause for a reaction As a presenter you may need to ask questions to your far site participants to encourage them to speak for this length of time 2 seconds Yes No answers are not enough to switch vision from one site to another e Open the conference and go through the list of participants inviting them to introduce themselves e Ensure that the agenda is being followed and insert appropriate breaks if necessary e Remind all participants to mute their microphones when not speaking e Ensure you conclude the session and end the conference Participants e If time allows arrive 15 minutes before the video conference Arriving early provides an opportunity to find a seat conduct introductions among participants organise Page 24 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide materials for the session and test Self View button Tandberg remote control to display what the Far end site will see e Ensure you can be heard and avoid shuffling papers or tapping objects near the microphones e Keep your microphone on mute at all times until the presenter asks your site
56. rmal computer use The Computer button on the Sanyo Remote control toggles between input sources Computer 1 and 2 Speakers Two audio speakers are supplied with the one power and volume control far bath speakers e Turn the rotary dial Power and Volume control an the Master speaker to switch the speakers on and set the volume at 5056 Interactive Whiteboard WB e Panaboard Press the Power switch bottom left hand side of board to the OM position Smartboard Hoaction is required the Smartboard is already active Smartboard does not have its own power switch Tandberg Codec End Point The End Point also know as a Codec is the Video S ue Ge Wm The interactive Classroom IC desktop computer Conferencing component and is located in the cabinet will au md ciu Press the OK button on the Tandberg remote amer Note This will wake up the Tandberg Codec located inside the cabinet When the suite is aff lime for a period of time on boot up it may take a while to catch up on service Ready for Use pack installations sent out by the VC control unit at St Leonards this could impact the provision of VC to the school for a period of time approx 20 60 minutes The equipment is now operational and ready for use End of Session Day When you have finished ensure you os ou and turn aff the equipment ez PC LCD Monitor Speakers WB DO NOT tum off the main power supply to the For user su
57. rol option Participants can a request to take over the Sharing of Desktop and become the Presenter 6 3 Sharing your Desktop Launching the Bridgit client will enable participants to view PC image and content but in order to use the interactive functionality for data collaboration and content sharing you must select the Share My Desktop option Version 1 2 Issue Date December 2008 Page 21 Connected Classroom Hardware User Guide When you join a conference in which someone else meeting organiser presenter is already sharing their desktop their shared desktop within a green or orange border will appear right away on your monitor and or IWB Once you have joined or created a conference the toolbar see below will be located at the top of the Bridgit software interface and provides access to a number of settings and features Show Hide Start Stop Voice amp Audio Sharing My Desktop Select the Settings Mouse Pointer View list of Participants a Taking over Sharing At any point during the conference you can ask to take over sharing and make your desktop visible to the other participants by doing the following e Click on the Menu button e Select Share My Desktop or click the Start Sharing My Desktop button Note This action sends a request to the current Presenter notifying that you d like to share your desktop Displays on Presenter s screen e e D Sharing request X Displays on Participant s s
58. rt speaking remember visual quality can vary and in larger meetings it can be difficult to correctly identify who is speaking Speak in a normal voice without shouting Make sure that you can see and hear the far site participants e Put your mobile phone on silent or better yet switch if off e Look at the camera when you are speaking e Wear plain colours and non reflective clothing You should also avoid wearing clothing with strips and checks e Remember even when you are on mute you can be seen Version 1 2 Issue Date December 2008 Page 25 o g 5 O ban D o o pm Si z o P I E o o EE d di S O o D Ld O D O O GETTING STARTED GUIDE 8 Using the Tandberg Remote TRC4 Video Conferencing 8 1 Video Sources Choose between 1 Main Camera Front Camera 2 DVD 3 AUX Rear Camera The Volume H amp El buttons adjusts the volume of the remote participants Always use this control to adjust sound Note DO NOT use the LCD monitor s remote for this purpose it has been preset for correct operation mi Use the Zoom MM amp EI buttons to adjust the camera image C LOH Laya Use the Call green button to place a call to another videoconferencing site Use the Phone Book button to find and call another site Use the End Call red button to end current videoconference call Note Pressing this key when not in a call will put the system in Standby mode
59. s on your LOD screen Enter the number you have been provided Note The meeting organiser is to provide participants with the required number f you have nat been provided with a number please contact the Meeting Organiser Press the Call button to dial the number Note The VC can be recorded simply enter 99 before entering the VC number This should be performed by one person preferably the meeting organiser Refer to the Getting Starting Guide for Record and or Download a VC for inztructions Dial an IP Address Press the Call button The Call menu displays on your LCD screen Enter the IP Address of the site you wish to call eg 10 12 14 25 Hote Press the asterisk button to insert a dat Initially it will insert an continue to enter IP Address after you enter the third dot the s wall automatically change to dots Press the Call button to start dialling the number Issue Date December 2008 SEARCHING IN THE PHONE ADDRESS BOOK Global Search Press the Phone book button Use the Arrow keys on the remote to navigate to the Search icon displayed to the left of phone book listing Press the OR button Enter the search text of the entry you are looking for Press the OK button to accept OR press the Cancel button ta cancel search Quick Search To locate a specific entry type in the letters as with a Hote This search is made only within the current folder RECEIVING A CALL The system will displa
60. select it from drop down list and then click the Connect button Version 1 2 Issue Date December 2008 Page 19 Page 20 Connected Classroom Hardware User Guide Create Conference i Conference information Q Conference name Interactive Classroom Enter Cn nfere nce Name p aes Enter Contere nce Pass word Confirm papd Confirm Conference password Enter Your Name This will appear in the list of participants Click OK button Enter a conference name use a name that will be easy identifiable by participants and your name in the appropriate fields You can also add a password to your conference although this is advisable it is not mandatory Note Please be aware if you leave the password field blank then uninvited participants may also join the conference as a password will not be requested when joining the conference Click the OK button The Bridgit Conferencing Software Interactive Classroom dialog box appears on your screen IMPORTANT When joining a Bridgit conference DO NOT run the audio wizard This function will interfere with your Video Conference operation and is not required for Connected Classrooms use E Bridget Confer ru ini mmm Interactive Classroom Manu Oper Mic SS uf Lou I d ep Click 8 Share My Desktop button Conference Interactive Classroom Participants 1 XS Test amp Share My Desktop inn To see someone else s desktop simply wait for them to start shanng
61. ss the OK button e Type the text message use number keys the same way as you would when typing a text message on a mobile phone e Text message is displayed on the screen as you type 4 CONNECTED CLASSROOM EQUIPMENT The cabinet contains various components see below which are placed in a set order based on use cable lengths and thermal properties KVM Switch i e P IC Desktop Computer Auxiliary Input Panel User Input Panel Network Ports Tandberg 3000 MXP Tandberg Codec End Point Page 8 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide 4 1 4 2 4 3 4 4 Power Distribution Unit amp Socket No 1 PC HP Switch AV Splitter VGA Splitter Codec VoIP Phone Spare Spare A 400mm deep shelf is also provided at the bottom of the cabinet for the storage of loose components such as wireless keyboard mouse and remote controls etc The top surface of the cabinet is solid and flat and it is intended that this surface can be used as a work space KVM switch The KVM switch is an abbreviation for Keyboard Video Mouse switch This device switches the keyboard video and mouse inputs from the Interactive Classroom IC desktop computer to the guest laptop and vice versa The KVM switch is located in the top left hand corner of the equipment cabinet it has two inputs which are used for the following e Input select if using the Interactive Classroom desktop compu
62. t track your finger or Pen Tray toal correctly Caring for the IWB DO NOT use sharp writing instruments such as ballpoint or fine pointed pens as these can damage the surface DO NOT use abrasive erasers or cleaning materials DO NOT use ink pens on the board surface the board is designed to be used with the supplied stylus pens only Clean your interactive whiteboard and pen tray frequently using a standard whiteboard cleaner or Windex glass cleaner Note Ensure you have shut down your computer before you start this ensures that you don t scramble the desktop icons or activate applications when you touch the screen To remove permanent marker ink stains use a whiteboard marker To do this cover the permanent ink with the dry erase ink and wipe with a soft cloth while the ink is still wet If any trace of the ink remains use standard Windex glass cleaner or whiteboard cleaner to clean the area Using a Pen Tray Stylus To write over top of the PC image on IWE just pick up ane of the four coloured Styluses from the Pen Tray and write on the active board To write in a different colour place the stylus back in its slot and select another The recognition comes from the slots m the Pen Tray rather than the styluses themselves You must ensure that each stylus is returned to its proper slot the slot with the corresponding colour when you finish using it Note The SMART Board tools must be running to use th
63. te control Tandberg Displays the following prompt Preset 0 9 e Press the allocated Number for the camera position required on the remote control Tandberg Issue Date December 2008 Page 7 Connected Classroom Hardware User Guide 3 1 8 Touch Tones During an active video conference call it is possible to send Dual Tone Multi Frequency DTMF tones via the Tandberg remote control numeric keypad This maybe necessary when connecting to various video conference systems in and outside of NSW DET e While in a call press the a A button on the lower right hand corner of the Tandberg remote control also labelled Touch tones e Anumeric keypad icon will appear in the top left hand corner of the LCD monitor to indicate DTMF tones are now active e Press the numbered keys 0 through to 9 as required to send DTMF tones to the far end device e Press the a A button again to turn off the DTMF tone function Note DTMF tones are the tones you hear when you press a key on a standard telephone keypad 3 1 9 Text Message During a Point to Point call you are able to send a text message to the other participant This can be useful if for any reason you are experiencing audio problems eg the other participant may not be aware that their microphone is on mute To send a text message e During the Point to Point call press the Service button on the Tandberg remote control e Highlight the ABC option use arrow key and then pre
64. ter e Input Il select if connecting a guest laptop or PC to the Interactive Classroom suite Interactive Classroom Computer The Interactive Classroom IC desktop computer is a TAL standard computer It is installed with the IC Standard Operating Environment SOE which includes IWB drivers Activstudio application and Bridgit Client The Interactive Whiteboard acts as the computer s monitor it allows direct user interaction via touch or stylus electronic pen with the active programs on the PC The active content can then be shared with other schools and can remain fully interactive with the use of Bridgit Software Data Projector Sanyo The data projector being installed for the Interactive Classroom is the Sanyo XE50 As there are no operational controls on the data projector you must use the Sanyo Remote control to operate the projector The data projector has three choices of input sources only one of the following sources can be used at any one time Computer 1 Computer 2 or Video Interactive Whiteboard IWB The IWB is in its simplest form an input output device With the aid of a data projector it becomes the PC s monitor output and with the use of a stylus or touch sensitive board surface will register user actions to the PC input in the same manner as a mouse Version 1 2 Issue Date December 2008 Page 9 4 5 4 6 4 7 4 8 Connected Classroom Hardware User Guide The KVM switch transfers IWB input
65. the phone book to dial one ather site Press the Phone book button Displays two directories Connected Classroom and Global Address listing sites currently registered on DET network Use the Arrow keys on remote to move through list When positioned at a line with a small arrowhead at end of the line press the OK button to go one level down Highlight entry required Press the Call button to start dialling the number Dial a Number Manually dial a specific number provided to you by the meeting organiser eg Virtual meeting room 562119 or a E 164 number 30120145 Press the Call button on the remote control The Call menu displays on your LCD screen Enter the number you have been provided Note The meeting organiser is to provide participants with the required number If you have not been provided with a number please contact the Meeting Organiser Press the Call button to dial the number Dial an IP Address Press the Call button The Call menu displays on your LCD screen Enter the IP Address of the site you wish to call eg 0 12 14 26 Note Press the asterisk button to insert a dot Initially it will insert an continue to enter IP Address after you enter the third dot the s will automatically change to a dots Press the Call button to start dialling the number SEARCHING IN THE PHONE ADDRESS BOOK Global Search Press the Phone book button Use the Arrow keys on the remote to navigate to t
66. top tick box Version 1 2 Issue Date December 2008 Page 23 6 5 7 1 7 2 Connected Classroom Hardware User Guide e Click the OK button Exit Bridgit Client To exit the Bridgit Client do the following e Inthe Bridgit toolbar click Menu e Select Exit Bridgit e Aconfirmation dialog box appears Note If you are the meeting organiser of the conference the confirmation dialog box also asks if you would like to disconnect all other users e Click Yes in the confirmation dialog box Note If you wish to also exit the video conference you MUST press the END button on the Tandberg Remote control For further information regarding Bridgit and its operation please use the Help function within the Bridgit application A web page to the SmartTech website will launch and provide searchable up to date information VIDEO CONFERENCING VC PROTOCOLS The following are some suggested practices to ensure a successful VC for all participants and presenters Meeting Organiser Presenter e Familiarise yourself with the room remote controls or any other special equipment Presenters who will be using a number of devices eg guest PC laptop DVD etc should arrange a visit to the room before the video conference to run through a practice session f the video conference is going to include a large number of multiple sites and includes complex audio visuals we highly recommend a rehearsal session e Ensure you have forwa
67. tral household cleaner diluted with water to clean the area Clean your interactive whiteboard and pen tray frequently using a standard whiteboard cleaner or Windex glass cleaner Note Ensure you have shut down your computer before you start this as it ensures that you don t scramble the desktop icons or activate applications when you touch the screen Issue Date December 2008 Page 17 Connected Classroom Hardware User Guide 5 5 Additional Equipment 5 5 1 Guest Laptop PC A guest laptop or Personal Computer PC may be connected to the Interactive Classroom suite which then enables you to use the IWB and share the content of your laptop or PC a To connect laptop PC e Plug in the VGA and the USB cables into the User Input Panel pete User Input Panel wi ee located in cabinet penises Plug in both VGA amp USB cables to display the guest PC image on IWB and use IWB interactive tools Plug in only the VGA cable to only display the guest PC image on the IWB e Press the select button on the KVM switch until Input II light is active KVM Switch located in cabinet 5 5 2 Auxiliary AV device a Connecting e Plug in the cables from your AV eg DVD device into the Composite Aux Input Sockets on the User Input panel Composite Aux Input Q w User Input Panel p GuestPC VGA PC Audio located in cabinet ommo o eJ o b Display Transmission e To display transmit on the IWB press the Video bu
68. tton on the Sanyo Remote Control Data Projector e odisplay transmit on the LCD monitor Video Conferencing equipment press the DVD button on the Tandberg Remote Control 6 BRIDGIT CONFERENCING SOFTWARE Bridgit conferencing software is a client server application that lets you share applications and documentation Data conference with two or more remote participants Before you can join or create a conference you must download the Bridgit software client You can download the Bridgit software client from htip bridgit det nsw edu au Page 18 Issue Date December 2008 Version 1 2 DEPARTMENT oF ERBUCL ATTICS Connected Classroom Hardware User Guide sides bo e Click on the link http oridgit det nsw edu au displays the following window e Bridgit Conferencing Server Windas Internet Explorer G Aw B I tp Uterkgt Get mer ech Sud Ee E Gen Foote fe Help e Click on the hyperlink to download the Bridgit exe file Displays the following dialog box File Download Security Warning Note Clicking the Run button will display the Bridgit Conferencing Software dialog box on your screen You can create or join a conference from this point However this is not recommended as you will need to repeat the process access website and link each time you are required to create or join a Bridgit conference Do you want to run or save this file Mame Bridgit exe Type Application 1 18MB From brid
69. u should use the Bridgit Client software application INPUT SOURCE Data Projector Input Source Sanyo Remote Computer 1 Displays Near PC Computer 2 Displays Far PC when receiving content via VC Displays Near VC when not receiving content via VC and Near PC when sending content via VC Video dd Displays Near Auxiliary content whether sending or not Neer PC Ausilisny when sending sending content Far PC er when receiving Terminology FarorF Remote Site Near or M Local Site MB Interactive Whiteboard VC Video Conference Displays Hem Auxiliary PRESENTER PARTICIPANT CONNECTED CLASSROOM CONNECTED CLASSROOM Sending PC Content Receiving PC Content VC Equipment Tandberg VC Equipment Tandberg vc To Recerve PC content being sent by the Presenter Press the Computer button on the Data Projector Remote control Sanyo to select Computer 2 To start Sending PC content to participants in a VC Press the Presentation button on Tandberg Remote TRC To return to normal Near PC when Presenter stops sending PC content Press the Computer button on the Data Projector Remote control To Stop Sending PC content to participants in a VC Sanyo to select Computer 1 Press the Presentation button on Tandberg Remote TREA Hote Once the Pr ter stops sending content and the input source remains on Computer 2 the Near VC displays on your IWE You must change the input source back to C
70. vers built in which are automatically detected and installed when the computer is connected Mote t may take a few minutes for the installation to complete To use the interactivity tools and extra features of the IWB you must also install the drivers and software application for the specific WB eg Panaboard These can be downloaded from https detwww det nsw edu au it ictservicedesk connected classrooms index htm Use of the Activstudio Promethean Software If you wish to use Activstudio application lesson creation software on the guest PC Notebook then you ll need to have it installed Once installed a USB Activhub dongle is also required to be plugged into a USB port on the guest laptop PC before turning on in order to allow the full functionality of Activstudio Page 44 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide 9 BASIC TROUBLESHOOTING 9 1 VC system a Problem Audio not present can t hear remote site e Solution 1 Ensure power to the LCD monitor is on and the volume is turned up on both the LCD to 50 and the Tandberg codec e Solution 2 Ensure the mute function on the LCD has not been enabled e Solution 3 Ensure that the Microphones at the remote site are turned on e Solution 4 Hang up then retry the call e Solution 5 Ensure that remote site is not on mute b Problem Video not present no image on LCD screen e Solution 1 Ensure all d
71. ween Input and I 2 Interactive Whiteboard INE Smartboard Smart Board No is required the Smart Board is already active Refer to Calibration below for details on calibrating the Smart Board 3 Data Projector Press the Power button on the Sanyo Remote control only once The projector will take 20 seconds or more before an image is displayed on the screen The Sanyo data projector can only be operated by using the Sanyo Remote control The Projector input source must be set to Computer 1 for normal computer use The Computer button on the Sanyo Remote control toggles between input sources Computer 1 and 2 4 Log in The procedure for logging in may vary from site to site If you are unsure of the log on procedure and or the appropriate user name password for your site please contact the school administrator or your computer co ordinator Note When you have finished ensure you log out and turn aff the equipment eg PC LCD Monitor Speakers DO NOT turn off the main power supply to the equipment cabinet The Ready Light The Smart Board is powered via USB cable connection and does not have an individual power switch The Ready Light LED is located in the lower right corner of the frame when facing the board and indicates the status of the IWE Extinguished Mo power to the IWB check the USB cable connections Solid Green IWE has power and is fully functional Flashing Green IWE has power but Smart Board so
72. xy Video displays Near Auxiliary content whether sending or not sending content Far or F Remote Site i Hear or H Local Site Computer 2 displays Far Auxiliary content when receiving content MWE Interactive Whiteboard Note VC Video Conference When you need to change the input source from Video back to either Computer 1 or 2 you may lose To restore the Pic in Pic view on LCD monitor VC press the Layout button on the Tandberg Remote PRESENTER PARTICIPANT CONNECTED CLASSROOM gt CONNECTED CLASSROOM Sending Auxiliary Content Receiving Auxiliary Content VC Equipment Tandberg VC Equipment Tandberg To Send Auxiliary dzta contert to VC sites To Receive Auxiliary data content being sent by Presenter Press Video button on Sanyo Remote Press Computer button on Sanyo Remote to select Computer 3 Press the OVD button on Tandberg Remote TROT c To display the Near PC when Presenter stops sending data content Press the Computer button on the Data Projectors Remote control Sanyo to select Computer 1 Near PC To Step sending Auxiliary content Press the Computer button on the Data Projector s Remote control Sanyo to select Computer 1 Near PC Page 40 Issue Date December 2008 Version 1 2 Connected Classroom Hardware User Guide 8 10 Video Conference Record and or Download VC RECORD AND OR DOWNLOAD A VIDEO CONFERENCE VC Please Note The process for recording and or downloading a
73. y a Call Status Menu on the screen By default the Accept button is highight Accept an incoming call Press the Call button or the OK button to accept the call Reject an incoming call Press the End Call button to reject the call End Call button again or OK button to confirm OR Do nothing the call will timeout ENDING A CALL Press the End Call button to end a call the press the End Call button again or OK button to confirm Page 29 Connected Classroom Hardware User Guide 8 4 Running a Video Conference VC using Bridgit RUNNING A VIDEO CONFERENCE VC Usme BRIDGIT 1 it Desktop Computer The IC desktop computer and KVM switch are located in the cabinet Press the Power button on the front of the IC desktop computer e Check Input Iis active on the KVM switch Note Press the Select button to toggle between Input and II 2 LCD monitor e Press the Power button on the LCD remote to turn on the LCD monitor 3 Interactive Whiteboard IWE Depending on the type of IW installed select one of the following options e Panaboard press the Power switch bottom left hand side of board to the OM position e Smartboard No action is required the Smartboard is already active 4 Data Projector e Press the Power button on the Sanyo Remote control only once The projector will take 20 seconds or mare before an image is displayed on the screen Note The Sanyo data projector can only be operat

Connected Classroom Hardware User Guide

Contents

Download Pdf Manuals

Related Search

Related Contents