Student User Guide
Contents
1. To view all placements response i required for Miss Kylie Click the Detail link on the applicable Placement to display its details Student User Guide Helease 3 4 19 Placement Screen Placement Queensland University of Technology QUT Unit Offering lt Start Date 01 01 1900 End Date 01 01 1900 Student Kylie AA Details Note Doc ChngReq Schedule View Details Status Confirmed Agency placement Queensland University of Technology location Agency Business x Address Agency Business Ph Unit Offering 03 02 2015 to 30 11 2015 Placement Details Start Date 01 Jan 1900 End Date 01 Jan 1900 Placement Duration 10 Day s Placement No Block Block Dates Submit an Application for Self Placement 1 From your Home screen scroll down to the Placement requirements section 2 Inthe Placement Requirement column locate the applicable Unit Offering 3 From the Actions column click Submit Self Placement Placement requirements Year Placement Requirement Duration Type Actions 2015 Nursing Year 3 Unit 4 10 Days Self Placement The Register self placement registration form is displayed Student User Guide Helease 3 4 20 Only Unit Offerings that you are enrolled in and that have self placement activated on them are displayed in this list Register self placement Placement Details Messages Student Aubree Flores 2018976 unit Offering BBUS 3B022. Required The Response Required widget displays any outstanding survey requirements Once a survey has been completed the widget is dismissed from your home screen Student Data Required The Student Data Required widgets alerts you that one or more attributes data collection fields attached to your student profile is missing or out of date Click the link to be taken to the appropriate Details page to address the problem Required fields are marked with a mandatory asterisk Self Placement oe Submissions The Self Placement Submissions widget lists the status of your self placement submission s If a staff user has recorded any feedback against the self placement submission this will also appear in the widget Self Selectable Placements The Self Selectable Placements widget allows you to view and select placements on offer Once you have nominated for a self selectable placement the widget will hide any other placements on offer for that Unit Offering and your nominated placement will not be visible to other students Message Board The Message Board widget appears when any notes reminders or messages are sent to you For example your Placement Coordinator may have sent a message telling you that placement dates will be advertised in a week s time Student User Guide Release 3 4 10 Im Nominated Placements Placement Requirements Once you have nominated for a self selectable placement using the
3. Smart Placement Solutions Student User Guide Version 3 4 Brought to you by QuantumliT 5 T he w E e i e e o c Oo cC Oo D pu te o v z Oo D E sd x ec q e e N a by o au Qo o i Qa i E z gt 23 o e a iz see c ed 2 O one o e oO eo eo O u wo eo e v wo E 2 Copyright 2015 Quantum Information Technology Pty Ltd All rights reserved Information in this document is subject to change without notice The software described in this document is furnished under a license agreement or nondisclosure agreement The software may be used or copied only in accordance with the terms of those agreements No part of this publication may be reproduced stored in a retrieval system or transmitted in any form or any means electronic or mechanical including photocopying and recording for any purpose other than the purchaser s personal use without the written permission of Quantum Information Technology Pty Ltd Quantum Information Technology Pty Ltd 29 31 Rathdowne Street Carlton VIC 3053 Australia 613 8650 9800 Student User Guide Release 3 4 Contents MOGUCU M TE 4 6 WwW 7 WIIOOG S H 9 Agency Preferences pp 11 Submit Agency PreferemcesS sees nahen nsns nasa anas nns sana aa anh H emule 13 View VOUPFDIDSONLUUN E hance ete eee ees mae ee ene
4. 3 Click Submit Preferences You are returned to the Placement requirements list 4 The placement blocks are listed as Preferences Submitted Note You can change your Placement Block preferences once submitted as long as the Closing Date has not passed Student User Guide Helease 3 4 23 Access and Manage Timesheets Depending on your course or subjects you may be required to complete a Timesheet in InPlace The level of detail required may vary from course to course subject to subject 1 From your Home page locate the Upcoming Placements widget Upcoming Placements View all placements Unit Offering View schedule amp submit Detail EH Doncaster NURSO CAM SEM timesheet Ward 1 24 07 2015 4 View all timesheets 2 From the applicable placement click View schedule amp submit timesheet Alternatively you can select View all timesheets to access all your timesheets across multiple placements On the Placement Schedule tab you will see all the timesheets relating to that particular placement Details Note Doc Chng Req f Attendance Summary Days Attended Timesheets Log Books Completed Completed Date Session 1 3 From the Date column select the date of the timesheet you wish to complete The Timesheet Detail dialog displays Student User Guide Helease 3 4 24 Timesheet Detail Schedule Date 21 04 2015 Schedule Type Placement unit Offering NURT Placement
5. Student User Guide Release 3 4 Click the Calendar Sync button on the far right of the screen Day Week What if the Student only syncs once and does not connect to the internet again Students can synch once and then not connect again to the internet but the synced calendar is primarily for mobile devices so it is likely that they will be connected for a majority of the time What is the source of truth Students must understand that any updates that they make to their calendar are not reflected in InPlace For example a student can t change the date of a placement in their synced calendar and expect it to be reflected back in InPlace Student User Guide Helease 3 4 Widgets Various widgets appear on your home screen to alert you to key information Your tasks are driven from these widgets Note Widgets will only display if there is information for you Not all widgets will display and some require specific permissions to do so If unsure contact your Placement Coordinator for more information The following Widgets may display on your Home Screen mm Upcoming f Placements The Upcoming Placements widget appears on your home screen to remind you of upcoming confirmed placements From this widget you are able to view e All confirmed placements e Details of specific placements e Agency details e Outstanding Log Books e Placement schedule e Time sheets in order to both view and submit Response
6. Tram Private Vehicle 6 Click Select to move the chosen agencies to the Select Agencies section Note You can reorder the selected agencies if required 7 Click Save Student User Guide Release 3 4 13 Opportunities Opportunities are basically advertisements posted to a job board You can browse select and apply for these Opportunities as required and when available for your Unit Offering Opportunities can take on many different forms such as Internships Projects Volunteering etc There are three Opportunity response types These are set up by your Placement Coordinator and cannot be changed by you Depending on which type of Opportunity you apply for the process will differ Once you have applied for an Opportunity the Opportunity s status will change during its life cycle otatus types are e Registered e Applied e Unsuccessful e Pending e Interview e Successful e Placed View your Opportunities Note If you do not meet the application criteria you will be alerted when viewing the Opportunity There are two ways to view Opportunities From the Opportunities menu Select an opportunity type from the Opportunities main menu All available opportunities of that type are listed on a separate page Select one of the following e Projects e Career Opportunities e Event e Internship From the Placement From your Home page scroll down to the Placement requirements requirements section
7. Self Selectable Placements widget the Nominated Placements widget displays all placements you have nominated for while they are pending approval The Placement Requirements table displays any Unit Offerings you are enrolled in the year in which the Unit Offering takes place the Type Selectable Self Placement etc and any Actions you can perform on that Unit Offering For example View Preferences View Opportunities See Allocations etc Student User Guide Helease 3 4 11 Agency Preferences Agency Preferences allows you to select the agencies where you would prefer to go on professional placement Agency Preferences are set by Unit Offering The number of agencies that you can select as well as the ability to rank agencies are configured by your Placement Coordinators After you have submitted your agency preferences Placement Coordinators use those preferences to help better allocate you to your preferred most suitable placement Note You can continue to change your preferences until the closing date Submitting agency preferences does not guarantee you will receive your preference however it is taken into account during allocation to best fit students to placements Submit Agency Preferences 1 From your Home Screen scroll down to the Placement Requirements section 2 Select Submit Agency Preferences num P man qmm om mm e arma P uud f CCS SUDTIMTCU 2015 Business Management 40 Hours Selectable Staff Alloca
8. and Use the Self Selectable select the Unit Offering Placements widget The Self Selectable Placements screen displays 3 Click the Detail link of the placement The Self Selectable Placement details window displays Click Nominate A confirmation message is displayed 5 Click OK Another message displays indicating that the nomination was submitted successfully For more details of your placement click the Placement tab 6 Return to your Home Page The dates of the nominated placements are displayed in the Nominated Placements widget They have a status of Pending What happens now Your nomination is sent to your Placement Coordinator who will review your nomination and Approve or Reject it Student User Guide Helease 3 4 18 Self Placement What is self placement Certain courses permit you to source your own placements for your course requirements These placements are then verified by placement staff for suitability How do do this Submit an application for a self placement at a specific Agency with which you have already negotiated a placement Once submitted the application is sent to your Placement Coordinator for review They will Approve or Reject your application Placement List Screen Placement List E Print list View Agency Unit Offering Start Date End Date Stats z Detal Queensland University of M 03 02 2015 to 01 01 1900 01 01 1900 Confirmed Technology 30 11 2015
9. ee eee see oe se ee eee 13 APOY med uuSeeiqUim P ier an Mena ene ct etree P 13 Shortlist Opportunities TELE 19 Self Selectable Placements 4 17 Nominate a TOO we 17 OPC SIN ects cts TO TT OTT menace 18 Submit an Application for Se Placemmemt RN 19 View Current Self Placement SUbm1SS1OmS isses eee 20 PICS IMC Bo ES cen iertugpuidictavr dorus tdv NERE Motor ERE CE M De SR BRNO CONS QUU ITUR UU ORE 22 Submit a Placement Block Preference tp tratte tpa ora eere akon pea puu sa 22 Access and Manage Timesheets pp 23 SUrVeyS 4 25 25 Student User Guide Helease 3 4 Introduction What is InPlace From the various areas in InPlace you can view Agency data upload documents complete placement surveys monitor placement applications and keep track of your placements using an in built calendar InPlace helps you with the following e tcreates a central hub between all participants at any time of the day or night e t allows you track the progress of your upcoming placements via your desktop laptop smart phone or tablet e Where applicable you can add and edit your Agency preferences in order to help provide the best possible placement experience e Once your placement is confirmed you can view the Agency details as well as details of your Placement e From your Home page you can see any tasks you need to complete Glossary of terms Agency Agencies provide the placements that you
10. GLE 2 18 05 2015 to 28 08 2015 Placement Start Date Placement End Date Placement Duration Placement Times Select Placement Times Agency Details Agency Name i ABN ren el aM mapu 09 a al 4 Enter the following details peal pescrpion Unit Offering Select the Unit Offering from the drop down list Placement Start Select the Start and End dates of the placement from the calendar and End Dates Placement Enter the length of your placement Duration Placement Times Select from an existing roster template or enter the times during the week s you will be attending Agency Details Enter the Agency name and any other applicable details you can Only the Agency Name is mandatory for this submission Agency Contact Enter the Agency contact details and any other applicable details you can Details Only the First Name Business Phone and Business Email are mandatory for this submission Additional Details Enter any additional details such as validation or checks that display in the attributes below the main form 5 You can either click Save Draft and come back to this later or click Submit when the data is complete Clicking Submit submits the request to the Faculty for review View Current Self Placement Submissions After you have nominated your Self Placements the Self Placement Submissions widget displays on your home screen Student User Guide Helease 3 4 21 The Self Placement Submi
11. NURSO CAM SEM12015 02 03 2015 to 24 07 2015 Confirmed Schedule Start 14 00 Schedule End 20 00 Schedule Break Actual Start Actual End Break Hours Mot bo be Attended Attended Hours Made up Hours Might shift Hours Hours with Mentor Timesheet Comment Absent Hours Absent Reason Absent Comment Attended Confirmed False Cancel Save and Close Submit the required information such as Actual Start and End times for the day or absent hours and absent reasons Note You cannot submit timesheets for future dates Click Save and Close to validate the data you have entered in your timesheet and close the Timesheet Detail dialog Tip On the Placement Schedule tab you can also select multiple timesheet records to update in bulk as attended To do this check the box to the left of the Date column From the Choose an option drop down list select Mark as attended 28 04 2015 RUR3O2 29 04 2015 2 AL 30 04 2015 RUR3O2 1 05 2015 KURO E mje 2 3 Page 1 of 3 TE attende Back to List Student User Guide Helease 3 4 29 Surveys Overview There are many aspects of placements and the placement process that can be reviewed and fed back to the institution This includes your experience on the placement and your performance on the placement Complete a Survey Placement Coordinators may publish surveys to gather feedback on your placement experience When you
12. and Conditions of use Once you have read and accepted them you will not see them again unless they are updated InPlace Student Training Guide Click here to download the InPlace Student Training Guide Message Board 10 messages Discipline Message Discipline Nursing Discipline Comment Discipline Message Dis pine Nursng Dexcipline Comament Faculty Meseage Faculty Faculty of Health Services Faculty Comment NT Faculty Mezsage Faculty Faculty of Health Services Student Data Required Coal Business 1 kem required Upcoming Placements Unit Offering T Submitted Log Books 11 items sulpnitied pending approval View ll Shudient Submitted Alana Shootin star 2 Jasfika Fischer un Irl Homan Gallagher Paulette nieas Drahan Supervisors View all placements Detail EH Doncaster NURSO2 CAM SEMT2015 O2 03 2085 to 20 APR 2015 29 Hi Days Associate Pr fessni V ard l AAU 2015 MAY 2015 ette Sun Placement requirements Year Placement Reculrement 2015 bic Feie 2015 Mursing Year 3 Unit 2 niration Typs 5 Days Staff Allocated 30 Days Staff Allocated View all brneshecls Actions T r ee T view Copponmunmimes Eau B uL teg Allocation amp Student User Guide Release 3 4 My Details My Details displays your enrolment information Access it by selecting the My Details icon E LEN SRM Navigate between the tabs to view your detail
13. attend Agencies are known outside InPlace as Placement Sites or Placement Providers Discipline A speciality usually within a school For example Nursing or Education Faculty The major divisions of an Education Provider For example the School of Physics or the School of Medicine Placement A placement is a period of time that students undertake within an agency as part of a unit A placement has specific and assessable learning outcomes Engagement An engagement is an activity that may be a prerequisite to a placement or used to block out a period of time on your calendar Self Selectable Placements that can be selected by you the student as applicable to your Placements course Attributes Requirements details and information that assist with the placement process Term Address Address during semester to assist with placement SIS SRS Your Faculty s Student Information System Also called the Student Record System SRS Unit Offering Unit Offerings describe actual subject that you are enrolled in as well as the place and dates you attend Student User Guide Helease 3 4 Home Page The home page of InPlace is the first page you see upon logging in Here the main menus action buttons and widgets display summaries of key information and updates From some widgets you can perform common functions answer queries and resolve issues Note When you first login to InPlace you will be asked to read and accept the Terms
14. lick Show Application Detail Details on how to apply for the Opportunity display 3 Click Submit Application and upload any attachments required for that application The Opportunity is added to your shortlist It will be reviewed by the Placement Coordinator Administrator and or the Lead Contact Tip You can also access Opportunities from the Opportunities menu This allows you to target specific available Opportunity types in your list Student User Guide Helease 3 4 15 Opportunities Placement Volunteering Opportuniti Shortlist Opportunities Shortlists are like a shopping cart for the Opportunities you have registered or applied for Add to Shortlist To add an Opportunity from the Opportunities list select the grey star to the right of the Opportunity The star will turn yellow Click the star again to remove the Opportunity from your shortlist Optrex Solutions Career Opportunity 15 Feb 2015 15 Mar 2015 Opportunities are also automatically added to your shortlist if the Opportunity you register or apply for has the following status e Registered Type Registration e Applied e Pending e Interview e Successful Student User Guide Helease 3 4 16 View Shortlist You can view your shortlist at any time via the Shortlist menu or the View Shortlist list link Shortlist 3 Event X The Shortlist dialog displays allowing you to view the high level details of all the Opportu
15. log in to InPlace if there is a survey available for you to complete it will display in the Response Required widget Response Required 1 responses Placement Review Response Required for EDU113 01 10 2012 31 1 2013 Complete a survey 1 Click the blue text in the Response Required widget The survey opens in a separate dialog Complete the questions 3 Click one of the following e Save for Later Saves the survey so you can complete it at a later date e Submit Submits the survey results to your coordinator Student User Guide Helease 3 4
16. nities in your Shortlist You can also click the Opportunity link itself to view greater detail Shortlist Opportunity Opportunity Type Agency Status Shortlist TestHelp Internship Internship en REGISTERED Via Institute RMIT TEST Career Opportunity SUCCESSFUL we Volunteer Opportunity RMIT Volunteering Test Opportunity REGISTERED Xx Page 1 of 1 gt M 25 v items per page Student User Guide Helease 3 4 17 Self Selectable Placements oome courses may require you to nominate a placement that you would like to attend Placements are published and available for self selection during a specified time frame and the availability of placements is determined on a first come first serve basis All submissions are subject to the approval of the Placement Coordinator who will Accept or Reject the nominations Guidelines e You are automatically notified when your placement has been accepted or rejected This notification is by email e You may only submit one nomination per Unit Offering enrolment at a time e You cannot nominate yourself for a placement where you have previously been rejected Nominate a Placement 1 Goto your Home Page 2 Doone ofthe following Use Placement requirements Scroll down to the Placement requirements table b Locate the applicable Unit Offering c From the Actions column click Select Preferred Placement a From the Self Selectable Placements widget locate
17. s your placement information and enrolment details Student Student Code Date of Birth o Suburb Camberw ell Details Address Placement Enrolment Notes Docs View Details Student Code Title Given Name Sumame a Miss am DOB Gender Email 5 10 1985 Female Home Phone Mobile Phone Alternative Home Phone o oo a e Alternative Mobile Phone Allocation Address Type Status Postal Enrolled CV Document Select File Full Time Part Time Accepted Terms Conditions Other True E Prim iscipline Calculated i isciplndise ema Sac LL nn P The following tabs are available e Details View your personal information and any Discipline specific fields and update the details in your University s Student Management System e Address View your address in InPlace and ensure its accuracy If the address information is incorrect update the details in your University s Student Management System e Placement View details of Placements Self Selectable Placements and action any responses required for placements e Enrolment Filter through your enrolments and view enrolment details e Note Docs Depending on your permissions add notes or documents to your student profile Student User Guide Helease 3 4 N Your Calendar Access it by selecting the Calendar icon E anr LEN LE MES The Calendar displays at today s date ped ar Syr
18. section Opportunities available for a Unit Offering can be accessed by clicking View Opportunities Apply for an Opportunity 1 From your Home screen scroll down to the Placement requirements section 2 Inthe Placement Requirement column locate the applicable Unit Offering Student User Guide Release 3 4 14 3 From the Actions column click View Opportunities Placement requirements Year Placement Requirement Duration Type Actions 2016 10 Days Staff Allocated Placements to be allocated View Opportunities 7 J01 7 5 Days Staff Allocated Placements to be allocated View Opportunities 7 2017 10 Days Staff Allocated P cated View Opportunities 7 The details of the Opportunity are displayed including any documents attached to the Opportunity How to Apply for the Different Opportunity Types Apply direct to Agency 1 Review the application details 2 Click Show Application Details Further details on how to apply for the Opportunity are displayed 3 Place your contact details in the Application Details section Clicking Apply Direct to Agency will hide the application details until you select to view them Register via InPlace 1 Review the application details 2 Click Register A confirmation message is displayed Clicking Register will hide the Application instructions panel until you register Via the university Online application 1 Review the application details 2 C
19. ssions widget displays the status of your current self placement applications Once you have submitted an application the Self Placement Status changes to Pending indicating that the application is pending staff review Any messages added by staff are also displayed Student User Guide Release 3 4 22 Placement Blocks A Placement Block is the block of time that you are allocated to go out on Placement though you may not necessarily be on Placement for every day within the block Some courses subjects may require you to select and preference placement blocks Submit a Placement Block Preference When you log in to view your Placement requirements a new Placement block preferences open action is displayed Below this is a Submit Preferences button The expiry date that is the time in which you have to submit your preferences for placement blocks is listed as well After this date you will only be able to review your preferences 10 Days Staff Allocated Placement block preferences open Closing on 28 Nov 2014 Submit Preferences 1 Click Submit Preferences The Placement Block Preferences dialog is displayed 2 Select as many preferences as your Placement Coordinator has specified Placement Block Preferences x Placement Block Preferences Unit Offering PHYSIO 2CO05 ist Preference PHYSIO 2C05 P Block 2 12 10 2015 v 2nd Preference PHYSIO 2C05 P Block 3 02 11 2015 v Submit Preferences
20. ted Submit Agency Preferences Self Placement we Submit Self Placement View Opportunities 8 The Agency Preference screen displays Agency Preference Ranked Preferences 5 Number of Preferences 2 3 Kumbe of Available Agencies 5 Select Fors ray 3 agencies Search Sort by agency nae Sort by agency suburti Available Arpemc ies Selected Preferenced Agencies ABC GLADSTONE GLADSTONE ABC Enterprises Knoxfield ABC GLENMORE DETVE ASHMORE ABC GLASSHOUSE MOUNTAINS GLASSHOUSE MOUNT AI ABC ELTHAM ELTHAM Select Deselect Felice Ups Move Down Ordering of agencies is indicative of preference move most preferred agencies to the top of your selected list please i Cancel 3 Take note of the number of agencies that you are required to select and whether or not your preferences are ranked 4 From the Available Agencies panel select the Agency name 5 Scroll down to the Agency Details to view details regarding that agency These details may influence your selection Student User Guide Helease 3 4 Agency Details Name ABC GLENMORE DRIVE Global Working with children check Rural Remote Transport Accessibility 12 Address Agency requires working with children check Agency location is rural remote Available transport options select nearby public transport select privat Transport Public Transport Train FT Bus Public transport
21. us T m i B un nis Dag uer Bka Liri LT hooky F eres Le Wires Ly a Fin aliai m ar Ba i oo a it om re T m 11 E oh ELI 15 Lis Navigate the Calendar e Any Placements in blue or Engagements in green are visible for their allotted time e All day events are shown at the top in the all day section e The default calendar day starts at 7 00 AM and ends at 7 00 PM However clicking Show full day found at the bottom left corner allows you to see a full 24 hour day and schedule accordingly e Changes or deletions to Placement details or Placement schedules are reflected in external student calendars Updates to the calendar are performed automatically through the Google calendar service at regular intervals Common actions e Switch your view to Day Week Month or List using the toggles on the upper right hand side e Hover your mouse pointer over a Placement or Engagement to view more details in a tool tip Aggregate Corporation Pty Ltd Bendigo Health Shift Fun Day Placement Details Location Aggregate Corporation Pty Ltd Unit BBUS current Group e Click on a Placement or Engagement block to view further details Edit and refine from there Any changes you make are reflected in the Calendar Calendar Sync Students can export Placements to an external calendar Placements are exported as an Calendar file which is compatible with external calendars such as Google Yahoo Outlook and iCal
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