SDCS Enrolment data submission troubleshooting guide
Contents
1. SDCS Enrolment data submission troubleshooting guide Queensland Government This guide has been compiled to help schools prepare the enrolment data submission The guide lists the administrative procedures involved and will help with many of the common problems encountered by schools Enrolment data submission is due on Monday 17 February 2014 Purpose The purpose of the enrolment data submission is to collect enrolment totals for Year 11 and Year 12 cohorts and subject groups at your school Individual student details and their subject and course enrolments are not required at this stage and will not be included in the data collected for this submission If you have already entered individual student information this data is not required to be error free in order to create the enrolment data submission However to complete the enrolment data submission you must fix any subject group errors These enrolment totals help our moderation testing and certification processes by giving an early and clear indication of patterns and trends in student enrolments Procedure The 2014 version of the Student Data Capture System SDCS is available for downloading from our website www qsa qid edu au under Services Online gt SDCS Enrolment data needs to be added in two places for each cohort e Students tab e Subjects tab Entering enrolment details on the Students tab 1 Please ensure that SDCS is in the ENROL status If SDCS is n2. ith the last validated student count for each subject Only click the red arrow if you already have individual student subject enrolment details in data capture If student and subject details are yet to be entered click on the Subjects tab and insert the subjects When the subjects have been added enrolment totals for each subject will need to be entered into the Enro column Note This column is shown as Enrol when SDCS is in ENROL status and is shown as Actual when SDCS is in data submission 1 5 status showing the school s actual enrolments 2 Proceed to Create data files to create the enrolment data submission Diagram 2 SD SDCS Program Version 10 8 Subjects File View Reports Help laj a es oe Syllabus Year N C C E E 1 English H 20 Ancient History 2 el gt a4 Geography on ae O ae l i Work Pron l E 27 Economics 14 f a Normal 29 Legal Studies 15 b Transfer a 36 Mathematics fc SDE a Deere De kd al Insert subjects See note above i Enter subject Click to automatically 5 if needed enrolment totals fill the Enrol column with the validated student count manually SDCS Enrolment data submission troubleshooting guide Common problems and fixes Error Message 371 Enrolment data not supplied or inconsistent refer to Diagram 1 This error occurs when no enrolment total has been added to the Students tab Entering the correct enrolment total f
3. or the cohort will remove the error Error Message 372 Enrolment enrolled field on students tab is less than students listed refer to Diagram 1 This error occurs when the enrolment total on the Students tab is less than the number of students enrolled Check and update the enrolment total Error Message 373 Enrolment total is less than number of students listed in subject refer to Diagram 2 This error occurs when you have more students listed in a subject in SDCS than indicated on the enrolled total on the Subjects tab Check the students listed on the Class Lists page for a current listing of students for that subject Delete students from the class list or update totals on the Subjects tab to match Queensland Studies Authority January 2014 3
4. ot in ENROL status then select File gt Change File and click on Enrolment disk checkbox to set it to ENROL status 2 Select the relevant cohort Click on the Students tab and enter the total number of students for the cohort into the Enrolled box www qsa qld edu au Z 14066 R1 Queensland Queensland Studies Authority Studies Authority 2 Students Student Details Class Lists Subjects School VET VET Students Cohort Year 12 2010 gt Diagram 1 E SDCS Program Version 10 8 Students Fie View Reports Help Students Student Details Class Lists Subjects School VET VET Students Cohort Year1Z 010 Enrolled 0 al ai ne sc Search For aoa Active Students Only a eS 1 so tes gt E40E565601 095051 00036 John 17 06 89 N 28 Tecom P4 396956 095051 00024 Carmen i 03 01 90 N 63 Silcet 80689928 09505100740 A Disk Floppy F 14 06 90 N 27 Hard d 0690140 09505100097 MA Drummodd Dutty F 15 09 89 N Ll 19 Roady a lHa 197 09 59 Mi Select appropriate 24 Welsby validation students enrolled auld 304 83 N 11 Krimme mST a tapten Mastor MM 25702709 H 1337 Owr 231068991 0 095051000504 Leslie Marianne F 09 04 89 N 129 Merth Do De a A a aaa aaa Aaa a I a ad Ld SE Wan Fai 4 Entering enrolment on the Subjects tab 1 If student and subject details already exist you can click on the red arrow to automatically fill the Enrol column w
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