Data submissions 4 and 5 troubleshooting guide
Contents
1. gt i ml ivi xl e Course Students Student YET Competencies Active Students Only v Copy Student Courses Student Wo Surmame Given Name Course Mame I i B55610107 Certificate in Business E5B10107 Certificate in Business ES5B10107 Certificate in Business B55610107 Certificate in Business BSBIO10 Certificate in Business BSBIO10 Certificate in Business BSBIO10 Certificate in Business BSBIO10 Certificate in Business BSBIO10 Certificate in Business MeMa nd aT ee ee l ee ees Sp Pe lt lt lt lt zlzlzl lt r Ma Reporting VET outcomes for Years 10 and 11 students It is essential for all Year 10 and 11 VET data to be up to date as this data is used for national reporting and also for inclusion in the Competency Completion Online System CCOS Visa student moderation fee for 2015 Year 11 and 12 visa students are required to pay a moderation fee to the QCAA on a yearly basis unless they have a valid reason for exemption The fee in 2015 will be 395 25 per student per year GST not applicable Final amendment data submission due 8 December Final amendment data is due by 5 pm on Monday 8 December before the QCAA database closes for printing of Year 12 Senior education profiles for 2014 You should upload the files using the Submit files facility on the SDCS area of the QCAA website Student and subject reports and the final amendment notification form will be released on th2. Form R7 class list not required Form A14 contact person during school summer holidays Fax completed Form A14 to 3221 2553 or scan and email to helpdesk qcaa qld edu au 14905 Determining group sizes To determine group sizes 1 Runa batch validation 2 Produce a Subject Summary Report to see subject group size information Group size Small Intermediate Large OP eligible students 1 9 10 13 gt 13 non visa Common errors Errorno Description Solution 271 Agreed proposal missing Enter the agreed proposal from the Form R6 on the Subjects tab against the subject 272 Exit proposal missing Enter the exit proposal from the Form R6 on the Subjects tab against the subject 48 Level of Achievement is missing Enter the LoA for the student and subject listed 53 SAI is missing Enter the SAI for the student and subject listed 274 Proposal is not equal to students Ensure the exit and assigned at last batch validation enrolled totals see Proposals tab are equal and represent the number of students exiting from this subject 300 LoA numbers do not match exit Ensure the assigned at last batch validation LoA proposal counts do not equal the exit proposal LoA counts see Proposals tab 305 Overlapping LoA SAI ranges Print the SAI ranges report to identify the problem Changes to LoA and SAls after data submission 4 After data submission 4 changes to SAIs for students in small and intermediate groups may be made onl
3. SDCS Data submissions 4 and 5 troubleshooting guide This guide provides a list of tasks to prepare data submissions 4 and 5 for Year 12 student data As timelines for data processing are extremely tight schools should ensure that they comply with the due dates and times Schools that fail to meet the due dates and times may not have their students records processed by the dates advertised on the QCAA s senior education profile calendar for 2014 Task Ensure your school is using the correct SDCS version Submit your data by the due date Update the disk status in the Year 12 2014 cohort click File Menu gt Change File Enter agreed and exit proposals for Authority subjects from Form R6 on the SDCS Subjects tab Enter Levels of achievement LoAs on the SDCS Student Details or Class Lists screens Enter Subject achievement indicators SAIs on the SDCS Student Details or Class Lists screens Include VET qualification and units of competency outcomes Update student and subject details Create Data Submission Generate and send reports automatically created by SDCS Queensland Curriculum amp Assessment Authority Data submission 4 Use SDCS version 14 2c or later Data is due at QCAA by 12 noon Monday 24 November 2014 Upload the files using the Submit files facility on the QCAA website Change the disk number to 4 Enter the proposals for small and intermediate groups Ent
4. e School specific reports section of the QCAA secure website on Monday 1 December 2014 Schools are asked to use these reports to check student data and results prior to the final amendment due date The final amendment notification form must be returned to the QCAA via fax number 3221 2553 or scanned and emailed to helodesk qcaa qid edu au by 5 pm on Monday 8 December 2014 Queensland Curriculum amp Assessment Authority Data submissions 4 and 5 troubleshooting guide October 2014 Page 4 of 5 SDCS The final amendment data submission should be used to make minor changes to students personal details for example names and addresses and VET unit of competency outcomes QCAA staff will make comparisons of information recorded on data submissions 4 and 5 and will reject unauthorised changes to LoAs and SAIs Entering notional Sounds for literacy and numeracy Notional sounds for literacy and numeracy are to be entered in SLIMS Registration and Banking System RABS by 5 pm Friday 5 December 2014 To enter notional Sound into SLIMS 1 Log into SLIMS as a Main Learning Provider 2 Retrieve the specific Student Learning Account 3 On the personal details page select the drop down arrow for either literacy notional Sound or numeracy notional Sound This will display a drop down menu of the subjects and semesters the student has studied that may qualify them for literacy numeracy 4 Select the appropriate subject and sem
5. e or more subjects when they transfer to another school In these circumstances it is the new school s responsibility to determine SAIs Such students must be counted when the new school determines the size of the subject group Reporting VET outcomes for Year 12 students Data submission 5 must include an outcome for each VET unit of competency a student has been studying during the data collection period as well as a valid start and end date For each VET course qualification the course completed value must reflect the student s final achievement This can be recorded in either Students Details or on the VET Students tab Record on either Student Details page Course Completed Yes This action is only taken when a student has successfully completed all the units of competency required by the course packaging rules Course Completed No Where students have not completed all the units of competency etre H ue This screen is used Address Td Sa CSi Start Sem Ea Country of Birth for entering details Concessional Unit Reason Mormal Australia et the student L T e Lett Early Date Transferred from another Old school f E po should be empty 4109 Apprentice Trainee fe Full Times Engish unless the student Home Ph Mob Ph ii ws Fi eE left school before receiving a Student Home Email Education Profile or Eea Emei CO moved to another rang a LU school Schl Stud ID Validate vi
6. er this data for students in each small and intermediate group including small and intermediate transfer VSS and SDE subjects Enter SAIs for OP eligible students including visa students in each small and intermediate group SAIs for small and intermediate groups are the rung position Recommended for all VET qualifications Data submission 5 Data is due at QCAA by 10 am Thursday 27 November 2014 Upload the files using the Submit file facility on the QCAA website Change the disk number to 5 Enter the proposals for all subject groups Enter this data for all students in each subject group including large subjects and Authority registered SAS subjects Enter SAIs for all OP eligible students including visa students in each subject group SAIs for large groups are the assigned 200 400 number Required for all VET qualifications Ensure Course Completed is set to Yes when the VET qualification has been completed in full Check and update students personal details particularly names and addresses and subject enrolments Pay careful attention to student eligibility Include the following reports batch validation and subject summary the class list report which should be stapled to the corresponding Form R6 and any associated Form R7 for each small and intermediate subject group Include the following reports batch validation and Form R6 for large groups and any associated
7. ester combination for literacy and numeracy Click Save at the bottom of the screen To remove an incorrect notional Sound 1 Log into SLIMS as the Main Learning Provider 2 Retrieve the specific Student Learning Account On the personal details page select the checkbox Remove literacy notional Sound or Remove numeracy notional Sound and then click Save at the bottom of the screen Further information is available on page 47 Section 8 of the QCE Handbook on our website at https www qcaa qid edu au downloads senior qce_handbook pdf More information If you would like more information please visit the QCAA website www qcaa qid edu au and search for SDCS Alternatively phone 3864 0278 or email the ICT branch at helpdesk qcaa qld edu au Queensland Curriculum amp Assessment Authority Data submissions 4 and 5 troubleshooting guide October 2014 Page 5 of 5
8. sal Gender F Date of Birth Cert Year 2013 Left Early Subjects Modules Visa Details Messages School VET QCA Provider 24 l OUR LADY S COLLEGE Course Completed res E ai al Course BSB1010 7 Certificate in Business lal a p El ofa Unit of Competency VET Competency Outcome Provider Competency Completed Certificate lssued Start Date End Date BSBADM1O1A Use business equipment and resources SUCC 24 res Z 2871072012 14 11 2013 BSBECMM1014 Apply basic communication skills SUCC 24 es 20710 2012 14 11 2013 BSBIND201A Work effectively in a business environment SUCC 24 es 20710 2012 14 11 2013 BSBITU101A Operate 4 personal computer SUCC 24 es 20710 2012 14 11 2013 BSBITLIO24 Develop keyboard skills SUCC 24 es eo 10 2012 14 11 2013 BSBLEDIOIA Plan skills development SUCC 24 es eo 10 2012 14 11 2013 BSBSUS2014 Participate in environmentally sustainable work prac SUCC 24 es 2071072012 14 11 2013 SDCS Queensland Curriculum amp Assessment Authority Data submissions 4 and 5 troubleshooting guide October 2014 Page 3 of 5 SDCS VET Students tab Course Completed Y Course Completed N This tab is useful for checking purposes Use the Copy Student Courses button to paste enrolment details into Excel Students Student Details Class Lists Subjects School YET YET Students Cohort Year 12 2013 i Couse B58610107 Certificate in Business Number of Students in Course 21
9. y after consultation between the school and the QCAA QCAA staff will then compare the Form R6 and allocated SAIs and may contact the school to clarify any anomalies Additional review material may be requested Changes requested by QCAA staff and agreed to by the school must be entered in SDCS by the school However additional exchange files do not need to be sent in this instance Schools should check the changes when they receive the student report from the QCAA after data submission 5 is processed Most of the checking of small and intermediate groups will be carried out after data submission 5 is received but checking will continue until the certificates are posted QCAA staff will make comparisons of information recorded on data submissions 4 and 5 and will reject unauthorised changes to SAls for small and intermediate groups SDCS Queensland Curriculum amp Assessment Authority Data submissions 4 and 5 troubleshooting guide October 2014 Page 2 of 5 Visa students All students including visa students who studied an Authority or Authority registered subject for at least one semester must appear on data submissions Schools must record SAIs for visa students These SAIs are not usually included in scaling parameters Ineligible students Ineligible students are not included when group sizes are calculated LoAs and units studied must be recorded but SAIs should not be entered Transfer students Some students may stop studying on
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