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Sign-up Tool User Manual
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1. Sign up Tool User Manual Getting started from a meeting participant s perspective This guide will explain how to find the events and meetings available to you in an Interact site how to obtain information about them and how to sign up for them Find available events and meetings for a site e Navigate to the Sign up tool main page by clicking on Sign up if it is available in the nteract site Important only those events meetings that are available to you will appear 4 SIGN UP Meetings To sign up for a meeting click the meeting title Meeting Title Organiser Location Date Time Status Welcome Greg Hardham Room 101 Thu 26 06 10 3 00 PM 4 00 PM Sign up Not Reg Discussion group Greg Hardham Room 202 Fri 27 00 10 3 00 PM 4 00 PM Available Group meeting Greg Hardham Room 303 Sun 29 00 10 3 00 PM 4 00 PM Signed up Assessment preview Greg Hardham Room 404 Tue 31 08 10 9 00 PM 10 00 PM Available on 29 06 10 e Click on the View dropdown to select the time frame for the view In the table of events meetings shown above there are six columns The following information is displayed e Meeting Title Organiser Location Date Time Status o Available at least one time slot is still available Full no time slot is open wait list may be available Available on x xx xxxx participants can start to sign up on the date shown Signed up you are already signed up for the event meeting On Wait List you are currently on the w
2. ait list Sign up not Req event meeting is an open session and sign up is not required In Progress The event meeting is in progress now Closed The event meeting is over O O O O 0 View event meeting information and sign yourself up e Navigate to the Sign up tool main page e Click the desired event meeting title to display the meeting information 4 SIGN UP D i Meetings Title Group meeting Organiser Greg Hardham Location Room 303 Meeting Date Sunday 29 August 2010 Time Period 3 00 PM 4 00 PM Sign up Begins Monday 23 August 2010 3 00 PM Sign up Ends Sunday 29 August 2010 3 00 PM Available To gt Show site s group s details Description a Hide meeting info above Time Slot Available Slots Participants Your Status Action 3 00 PM 3 15 PM 1 Private 3 15 PM 3 30 PM 1 Private 3 30 PM 3 45 PM 1 Private 3 45 PM 4 00 PM 1 Private Back In the table above there are five columns The following information is displayed e Time Slot Shows the time frame for each segment in the event meeting e Available Slots Indicates the current status for this time slot O O O O Cancelled This time slot is cancelled Locked This time slot is locked you cannot sign up Number number of available vacant spots On Wait List The slot is full It also indicates how many people are currently on wait list for this spot e Participants Displays the names of signed up participants Names are displayed
3. only if the organiser has opted to make them public e Your Status Displays your current status O O Signed Up You have signed up for this time slot On Wait List You are on the wait list You can find out your status on the wait list by pointing the mouse arrow over the On Wait List text e Action there are four types of actions O O O O Sign up Cancel Join Wait List Remove from Wait List If you click the Sign up button you will be removed from any wait lists associated with this meeting However you can add yourself to a wait list after you have signed up When the time slot is locked you are still allowed to cancel your appointment However you cannot sign up for this time slot again Once you have cancelled your appointment it becomes available immediately to other people If there are people on wait list the participant on top of the wait list will be promoted to this time slot If you click the Sign up button you will advance to the next page and may add a comment Click Finish to complete the sign up process and return to the previous page
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