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Atlas user Manual - for OEH staff - Office of Environment and Heritage

1. In the file Convert xIs Enter values for Zone Easting and Northing to obtain the converted coordinates in decimal degrees Then enter the converted coordinates into the Decimal degree box of the Define my own area window before closing the convert xls file Note that the minimum search area is 0 1 degrees by 0 1 degrees approximately a ten kilometre by ten kilometre box Attempting to enter or draw a smaller search area will return the following pop up message Search area automatically expanded to the minimum area of 0 1 degrees by 0 1 degrees approximately 10km by 10k Lok e Toconfirm your selection and close the map click on the Lise Extent button The map window will close and your selected coordinates will display on the search page Atlas User Manual Atlas of NSW Wildlife OEH Staff 96 4 Period of records W 4 Period of records All records Select records for a specific time period Choose one of the following options a All records note that the database includes historical records or b Select records for a specific time period e f selecting Select records for a specific time period a Specific time period box will display D 4 Period of records O All records Select records for a specific time period Specific time period Records since ial Records before i To select records recorded after a particular date either Click in the date cell to al
2. A note regarding Sensitive Species Any species listed as Sensitive under OEH s Sensitive Species Data Policy will be identified in the NSW Status field in the data download see Section 6 2 5 OEH staff have access to records of all sensitive species at as held accuracy however licensed users and public can only access denatured locations as follows a General public access to the Atlas Category 2 Sensitive Species are denatured to 0 1 approximately ten kilometre accuracy and are indicated by a single caret Atlas User Manual Atlas of NSW Wildlife OEH Staff 102 Category 3 Sensitive Species are denatured to 0 01 approximately one kilometre accuracy and are indicated by a double caret b Licensed users Category 2 Sensitive Species are denatured to 0 01 approximately one kilometre accuracy and are indicated by a single caret Refer to the Sensitive Species Data Policy for more information 6 2 3 Map records You can only map records for species with a number in the No of records field You cannot map species with a K or P To map records you have the option of either selecting up to five species to map which will display on the map as individual species or alternatively view all the species without making any selections to produce a map that does not visually distinguish individual species lf you wish to produce a map for publication which includes records of
3. e Click on the SPP then the oO buttons e Inthe Add XY data pop up click The lt filename txt gt layer will display in the Table of Contents in ArcMap e To view the fields available right click on the layer name and then select Open Attribute Table from the drop down menu see following screenshot Atlas User Manual Atlas of NSW Wildlife OEH Staff 135 Layers 5 lt i oom To Laver The attribute table will open e Scroll across the fields as necessary or use the Select by Attributes SQL query to query the records refer to ArcGIS training for instructions e Close the Attribute table You have now created a temporary layer an Event This is fine to view in this project however if you wish to use this layer in other projects or send to colleagues you are best to convert the layer to a Shapefile To save to a shapefile e Right click on lt filename gt txt Events and select Data and then Export Data e Inthe Export data pop up navigate to the appropriate drive to save your file to and rename the file as pene e Click the button The file will export e Click to add the exported data to the map as a layer e Finally save your project by clicking on the save shortcut and save to the appropriate drive Atlas User Manual Atlas of NSW Wildlife OEH Staff 136
4. FR Fresh Fruit N No Breeding Evident OF Old Fruit SD Seeds l SE Seedlings Present l Y Breeding Present but not specified History External key Date created 19 11 2002 15 30 26 File location Created by Deyarne Plowman Status Date Updated 19 11 2002 15 47 13 Validation flags Updated by Atlas Conversion e Once you have finished reviewing the sighting click on the ii Eien button A Windows Internet Explorer pop up will appear warning you that any changes you have made will be lost note that this message displays regardless of whether you have made changes or not Windows Internet Explorer Eg ny unsaved data will be lost re vou sure vou wish bo exit e Click on the button You will be returned to the Open sighting page with your previous search results listed Open sightings entered on a particular day to determine if any had been saved to Quarantine If you wish to review all sightings you have entered on a particular day you need to know the 3 unique Atlas letters assigned to your login These are contained within the sighting key for all records that you enter as shown circled in the sightings added successfully window over the page Atlas User Manual Atlas of NSW Wildlife OEH Staff 58 Sighting 9 mP12100504 added successfully The key SDMP12100504 is broken down as follows S refers to a Sighting DMP are the unique user initials for my Atlas account
5. Vagrant record X Valid record from population that is no longer extant Invalid 1 Suspect S and Incorrect R records are not released to external clients outside of OEH Valid V Accepted Q Vagrant G and Extinct X records are available for release externally Similarly the default reports extracted by OEH staff do not include Invalid Suspect nor Incorrect records however staff can choose to include these records in their reports refer to Section 6 2 1 for information on filtering search results by status type The most common reason for records failing validation and being stored to the Quarantine section of Atlas is due to the record falling outside of the known accepted distribution for the species As an example of this figure 3 shows the accepted distribution map for the Spotted tailed Quoll Dasyurus maculatus This distribution like that for all threatened species has been generated from CMA Subregions based on existing records see Threatened Species Profile User manual for further information Distributions for non threatened species are generally based on 1 100 000 mapsheets for known fauna records and Botanic Divisions published on PlantNET for flora species Atlas User Manual Atlas of NSW Wildlife OEH Staff 54 Figure 3 Accepted distribution map for the Spotted tailed Quoll Dasyurus maculatus Any records of Spotted tailed Quoll entered where the coordinates occur within the orange
6. 1 Choose how frequently you wish to submit data While datasets have historically been collated and submitted on a yearly basis to coincide with the SL renewal please note that you can submit data as frequently as you wish You may choose to enter your full dataset as a single file at the time of your SL renewal or as multiple files over time as the data is collected Just make sure you enter your Scientific licence number in the relevant field on the submission form whenever you submit a file And please keep a record of file names and dates of submission in order to notify Wildlife Licensing when your Scientific Licence is next due for renewal 2 Only submit datasets once Please only submit new sightings once This applies to both a records you have previously submitted If for example you have decided to keep all of your records for the year in a single spreadsheet and you decide to submit records periodically throughout the year at the end of each project for example please only submit the new records Submitting the same records twice will be flagged as duplicates but only after unnecessary effort by WDU staff b records that someone else has collated for you under their Scientific Licence The general rule here would be that the individual who has collected records pursuant to their Scientific Licence is responsible for collating and submitting the records themselves If for whatever reason you have agreed to su
7. 6 1 5 Making data available to OEH contractors lf OEH has a written contract with someone outside of the department to do work for us the contractor would be regarded as a staff member for the duration of the project As such they can be provided with all Atlas data including the restricted licensed datasets for OEH use only providing e any Atlas data accessed by the contractor is used only for the specified project e upon completion of the project all copies of the data held by the contractor must be deleted e the contractor must safeguard the data from unauthorised access while the data is in their possession and Atlas User Manual Atlas of NSW Wildlife OEH Staff 87 e the contractor must not provide the Data in part or in whole to any third party These issues of Confidentiality and Intellectual Property rights are covered in the standard OEH contracts These are addressed in section 16 and 17 of the Quotation for Low Risk Professional Services up to 30000 and in sections D and E of the Professional Services Contract There is an additional issue of ensuring any Atlas data is used in line with the Sensitive Species Data Policy which is NOT covered under either of the standard contracts To ensure that the contractor is aware of this Policy it is advised that the following information be provided to the contractor Please be advised that the Department has a Sensitive Species Data Policy designed to protect locat
8. NY W Office of sews Environment GOVERNMENT amp Heritage Atlas User Manual covering the Atlas sightings Search Import spreadsheet Codes and Species menus for OEH Staff Version 1 3 Copyright State of NSW and the Office of Environment and Heritage With the exception of photographs the Office of Environment and Heritage and State of NSW are pleased to allow this material to be reproduced in whole or in part for educational and non commercial use provided the meaning is unchanged and its source publisher and authorship are acknowledged Specific permission is required for the reproduction of photographs The Office of Environment and Heritage OEH has compiled this handbook in good faith exercising all due care and attention No representation is made about the accuracy completeness or suitability of the information in this publication for any particular purpose OEH shall not be liable for any damage which may occur to any person or organisation taking action or not on the basis of this publication Readers should seek appropriate advice when applying the information to their specific needs Published by Office of Environment and Heritage Wildlife Data Unit Level 5 43 Bridge Street Hurstville 2220 PO Box 1967 Hurstville 1481 E mail atlas environment nsw qov au Last updated 7 November 2012 Version 1 3 Contents 1 Introduction 2 Background 2 1 What is the Atlas of NSW Wildlife 2 1 1 Where does al
9. _ gt 2 aa G O rq O O Atlas User Manual Atlas of NSW Wildlife OEH Staff 31 formation dunes the native vegetation of New South Wales and the list ACT NSW Department of Environment and Conservation Hurstville Confidence in the assessment of vegetation formation Select from drop down list Slope of area Measured in degrees from the horizontal Integer between 0 and 90 Aspect of area Measured in degrees starting from zero as North and Integer between 0 and then going in a clockwise direction E g East 90 359 Altitude The height of the location in metres from sea level Integer gt 0 and lt 2500 Notes Any additional notes regarding the location that do not fit Free text up to 500 within any of the other existing location related fields characters Date created The date and time the location was first entered into the N A database Auto populated protected from edits Created by The name of the OEH officer who entered the location N A Auto populated protected from edits Date updated If edits have been made to the location since it was N A originally entered the date and time that the location was Auto populated last re saved protected from edits Updated by The name of the OEH officer who edited re saved the N A location Auto populated protected from edits Note on how Atlas stores coordinates The Atlas stores coordinates of all locations in decimal degree
10. Click the 2 button All names that match your search criteria will display Note that the names available for you to search on are restricted based upon your login details i e while OEH staff will have access to the complete list of contact names users external to OEH will only have access to a subset of contact names relevant to their organisation Close Search for observer Surname plowman Given name s Search Results 1 3 of 3 Surname Given name s Address Plowman D RBG Collector Select Fj Plowman Deyarne c o NPWS GlSDivision HO Hurstville NSW 02 9585 6688 Select y 4 ate 4 Plowman T RBG Collector Select fi I e If there are multiple names that match your search criteria you can click on the FA button A pop up displays with additional contact details for the observer Atlas User Manual Atlas of NSW Wildlife OEH Staff 76 User key JDMPSTOs07 00 Given name s Jeyame Surnarve Jove man Address xo PWS GISDivision HC 709 Box 1967 City durstville NSW State Yew south Wales Postcode Prone Email Occupation Notes e Click anywhere outside of the pop up to close it To choose your details click on the 22 link button The Search for observer pop up closes and your selected contact details are displayed in the Supplied by field c Scientific licence number lf the dataset or part thereof is being supplied pursu
11. Longitude To enter decimal degrees enter the full value here gt 138 and lt 162 Degrees Latitude Minutes Number between 0 and 60 Longitude Number between 0 and Minutes 60 Latitude Seconds Number between 0 and 60 Longitude Number between 0 and Seconds 60 Original unit Identification of the original coordinate system the Automatically type coordinates were entered in populated Accuracy How accurately the coordinates represent the exact Integer gt 1 and lt location of the species in metres For example a value of 100 000 with up to four 100 would mean that the location is accurate to the nearest 100m Geology type Based on the lithological types from McDonald R C et al 1984 Australian Soil and Land Survey field handbook Inkata Press decimal places Structural Defined by growth form and crown separation equivalent formation to the Specht classification system as defined in McDonald R C et al 1984 Australian Soil and Land A six digit number with up to four decimal places A seven digit number with up to four decimal places Georeference Select from drop down list Select from drop down list Survey field handbook Inkata Press Note that where an area lacks native vegetation additional categories are provided e g Urban Grazing land Open ocean Vegetation As defined in Keith D 2004 Ocean shores to desert Select from drop down Ww eb
12. The X Field and Y Field should then auto populate with appropriate fields see Step 2 in following screen shot Add XY Data 4 table containing and Y coordinate data can be added to the map as a layer qChoose a table from the map or browse hor another table f Field Longitude_GDAS4 Y Field Latitude GDA54 Coordinate Systern of Input Coordinates Description Unknown Coordinate System Show Details Edit Warn me if the resulting layer will have restricted furmctionality Cancel NB Where you would prefer the other coordinate system to be selected i e Easting Northing use the drop down menu to alter the selection NB Occasionally ArcMap may experience problems automatically selecting fields for X Field and Y Field If this happens try re saving your file as type dbf before adding Add XY Step 3 Finally you need to define the coordinate system of the file you are adding Edit e Click the button Atlas User Manual Atlas of NSW Wildlife OEH Staff 133 A Spatial Reference Properties pop up will display Spatial Reference Propertics sY Coordinate System Name Select Select a predefined coordinate system Import a coordinate system and wry 2 and M Import domains From an existing geodataset 6 q Feature dataset feature class raster Hew Create a new coordinate system Edit the properties of the currenthy selected coordinate system Sets the
13. except for a sub set of species known as Sensitive Species Licensed clients receive coordinates for Category 2 Sensitive species rounded to the nearest 0 01 accuracy approximately one kilometre to protect the precise locations of these species Sensitive species are those deemed by OEH s Biodiversity Conservation Managers as being particularly vulnerable to threats such as collection and disturbance e g all threatened orchids are listed as sensitive due to their attractiveness to collectors The policy which has been in effect since 2004 and listing of species classed as sensitive can be viewed at www environment nsw gov au policiesandguidelines SensitiveSpeciesPolicy htm 6 1 4 Disclaimer Reference for Atlas data Disclaimer When including species lists or maps generated from the Atlas in reports please ensure that the standard disclaimers that are provided with the lists maps are included Maps reports made from the Data and that will be available to third parties must acknowledge the source and the date the Data was obtained as follows NSW Office of Environment and Heritage s Atlas of NSW Wildlife which holds data from a number of custodians Data obtained dd mm yyyy Reference The Atlas of NSW Wildlife should be cited or referenced in any bibliography as follows NSW Office of Environment and Heritage lt insert year gt Atlas of NSW Wildlife database Data accessed lt insert dd mm yyyy gt
14. or private collections The default value for this field is set to Sighting only You only need to change the value if a specimen was taken i e either Specimen with public museum or herbarium or Specimen with other collection or if there is some uncertainty around the identification particularly in the case of Anabat records i e Sighting probable ID or Sighting possible ID The accuracy of the Number e g exact estimate more than or less than The small scale habitat e g on ground or in tree Details of the breeding status of the species e g eggs or nesting Click in the check boxes to select or de select values Click in the check boxes to select or de select values Notes Enter any details regarding the species that could not be entered Free text up to into any of the other existing fields 500 characters External Key Observer s own unique reference number Free text up to 30 characters File Location Validation Flags If the record has been entered from a hard copy report you could enter the office in which the report has been filed Include any details regarding the records physical location should it need be accessed in the future All records go through a validation process on entry See Section 5 4 for details This field is automatically populated on saving Once a record is saved it will have been assigned a Status as part of the validation pro
15. 121005 refers to the date in the format YYMMDD 04 is the unique code used to differentiate records entered on the same day The first record is automatically assigned the last two characters 00 so 04 refers to the fifth record entered that day Note that after 09 the characters incorporate letters e g OA OB OC etc proceeding through the alphabet e To search on records entered on a particular day in the Open sighting window enter the first 10 characters of the sighting key into the Sighting key field The following example will search on all records that have entered on 5 October 2012 Open sighting Species All Fauna Flora Species code sighting key sdmpi2 Location key search e Click onthe 87 button The results contain a Status column which indicate which records have been saved to Quarantine i e Invalid in quarantine Open sighting Species AllC Fauna Flora Species code Sighting key sdmp121005 Location key Search Results 1 5 of 5 Show all results SDMP12100500 0705 Australian Magpie Cract cus tibicen LBDH11042700 05 10 2012 00 00 00 Valid and accepted without modification Review Remove SDMP 12100501 1008 Spotted tailed Quoll Dasyurus maculatus NSW35307 04 10 2012 00 00 00 Invalid in quarantine Review Remove SDMP12100502 1008 Spotted tailed Quoll Dasyurus maculatus NSW35307 03 10 2012 00 00 00 Invalid in quarantine Review Remove SDMP12100503 0705 Australian Magpie Cract cu
16. 40 Valid and Unknowr WS 10014 18 Dan Lunne WS 10180 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 40 Valid and lt Unknowr WS 10180 19 Dan Lunne V S 10182 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 40 Valid and Unknowr WS 10182 20 Dan Lunne V S 10194 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 40 Valid and lt Unknowr WS 10194 21 Dan Lunne VW S 10199 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 40 Valid and Unknowr WS 10199 _22 Dan Lunne WS 10380 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 40 Valid and lt Unknowr WS 10380 23 Dan Lunne V S 10385 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1401 1980 30 06 2004 40 Valid and Unknowr WWS 10385 24 Dan Lunne VV S 10663 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 40 Valid and Unknowr WWS 10663 25 Dan Lunne WS 10854 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 40 Valid and lt Unknowr WS 10854 26 Dan Lunne VV S 10858 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 01 1980 30 06 2004 40 Valid and Unknowr WWS 10858 27 Dan Lunne W S 11640 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 01 1980 30 06 2006 40 Valid and Unknowr WS 11840 _28 Dan Lunne V S 12059 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1
17. Box 318 Town Buronga state Postcode 2739 Email peter ewin environment nsw_ qov au Contact no History Phone type Phone number Date Created 17 01 1996 14 03 16 Main 03 5021 6915 Review Delete Created By FT EE ee E Fax 03 5022 2037 Review Delete Date Updated 01 09 2006 09 49 15 Mobile 0427 433 937 Review Delete Updated By Peter Ewin In the Edit observer pop up a History box will indicate the date the details were last updated i e the Date Updated field Note that this does not necessarily mean that all details were reviewed and updated at this date It simply indicates that the details were last saved then suggesting that at least one field was edited on this date b Create a new observer If the observer you are searching for is not already stored in the database then you will need to create a new entry e Close the Search for observer pop up if it is open e Click onthe button Atlas User Manual Atlas of NSW Wildlife OEH Staff 25 A New observer pop up will appear New observer Fields marked with an asterisk are mandatory Add Observer identification Observer key Surname Given names Occupation Notes Contact details Address Town State v Postcode Email Contact no 2 History No contact numbers found Phone type Phone number s one one number YP Created By Main Add Date Updated Updated By Please note that while the Surname is the only ma
18. Category 2 or Category 3 sensitive species you must not produce a map at a scale any finer than 1 250 000 e For advice on mapping records click on the button next to the MAP link button A Mapping help pop up will appear gt Mapping help query individual records Please note thatthere is a mapping limit of 200 000 records Trouble shooting When you click View map a new screen should open and display your map The most common mapping issues are gt Nothing happens when you click View map The usual reason is that pop ups are blocked See your browsers Help menu for information on how to turn your pop up blocker off With some computer set ups the mapping browser may not be given priority and you will need to click on it yourselfin orderta see the map Try holding down control ctrl and clicking View map Aninactive grey or white screen appears when you click View map The commonest reason is that Adahe Flash is notinstalled or vourversion of Flash is nut of date The latestversion ofAdohe e Click on the link button to close the Mapping help pop up Mapping Option 1 Select up to five species to map e Select up to five species to map by clicking in the check boxes of up to five species Atlas User Manual Atlas of NSW Wildlife OEH Staff 103 Map Clear all If you attempt to select more than 5 species a warning message will appear amp You ca
19. Data Policy Critical Habitat Threatened Species Conservation Act 1995 Endangered Threatened Species Conservation Act 1995 Endangered Population Threatened Species Conservation Act 1995 Endangered Ecological Community Threatened Species Conservation Act 1995 Extinct Threatened Species Conservation Act 1995 Critically Endangered Threatened Species Conservation Act 1995 Critically Endangered Ecological Community Threatened Species Conservation Act 1995 Crtieall y Endanoarad Fich fEiechariac hlananarmant rt 10043 Ill Atlas User Manual Atlas of NSW Wildlife OEH Staff 100 b The column labelled Comm Status refers to those species listed under Commonwealth legislation Environment Protection and Biodiversity Conservation Act 1999 and Migratory Bird agreements JAMBA CAMBA and RoKAMBA Comm e Click on the link button to display a Commonwealth status pop up listing the definition for each value in this field gt Commonwealth status Listed on China Australia Migratory Bird Agreement Conservation Dependent Commonwealth EPBC Act 1999 Critically Endangered Commonwealth EPBC Act 1999 Endangered Commonwealth EPBC Act 1999 Listed on Japan Australia Migratory Bird Agreement Listed on Republic of Korea Australia Migratory Bird Agreement Vulnerable Commonwealth EPBC Act 1999 Extinct Commonwealth EPBC Act 1949 Extinct in the Wild Commonwealth EPBC Act 1999 5 No of records The fiel
20. Officer e Updates to species legal status in line with changes to 02 9585 6688 Threatened legislation updates to Sensitive Species list Species e Coordinate data imports e Coordinate Atlas User training e New accounts for OEH staff to access Atlas Wildlife Data Officer e Review of all non threatened species records held in 02 9585 6693 Quarantine Quarantine e Update of non threatened species accepted distribution boundaries e New accounts for OEH staff to access Atlas Wildlife Data Officer e Import of digital datasets supplied under licence from 02 9585 6641 Data Imports clients external to OEH We can also be contacted by a share e mail at atlas environment nsw gov au 2 2 2 Specific procedures The following is an outline of specific procedures and responsibilities in relation to non survey Atlas data Further details are provided in the relevant sections throughout this manual Data entry overview Data entry is the responsibility of the OEH officer who collected the data Staff can choose to either enter non survey records manually into the Atlas or complete the Atlas spreadsheet and submit the file themselves for import via the Import Spreadsheet option Survey records need to be entered into the relevant survey modules Summary e Staff are responsible for entering their own records Data entry imports Non survey data can be entered into the standard Atlas spreadsheet and uploaded di
21. TS Profiles Database If you click or hover over the value in the results list the following info pop up will display Po Predicted where there is high expectation by relevant experts that a species is likely to be present in any CMA subregion overlapping the search area based on known presence of suitable habitat and distribution within adjoining subregions Note Communities Populations and Key threatening processes As well as species the results list will include any relevant records of Endangered Populations threatened Ecological Communities and Key threatening processes Entities that are listed as a K or a P are included in the Save species list download but NOT in the Download records Note that Download records only contains records of sightings that have been submitted to the Atlas whereas the Save species list is a summary list which includes both Atlas sightings as well as known and predicted records Only species with a number in the No of records field indicating actual record s in Atlas can be mapped 6 Threatened Species profiles Any species listed as threatened under the TSC Act will have a threatened species profile as indicated by the button s e To view the profile click on the button A new window will open with the profile for the species selected 7 Exotic Exotic Introduced species are indicated by an asterisk at the end of the scientific name e g Gambusia holbroaki
22. This will then be reviewed and actioned by the Wildlife Data Officer Quarantine or Wildlife Data Officer Threatened Species as appropriate Summary e OEH TSO s are responsible for reviewing threatened species records held in Quarantine and updating accepted distribution maps e Wildlife Data Officer Quarantine is responsible for reviewing all non threatened species records held in Quarantine and updating accepted distribution maps Erroneous records Staff who suspect an error in any Atlas record they review such as a discrepancy between location description and coordinates a questionable species identification or any other typos are asked to notify WDU by supplying the a unique Sighting key b field in error c recommended value and Atlas User Manual Atlas of NSW Wildlife OEH Staff 12 d rationale supporting information for suggested change e g obvious typo you have received confirmation from the observer etc This ensures the review done by one staff member does not need to be repeated multiple times by other staff members or external clients of Atlas data Summary e OEH staff to notify WDU of suspected errors Missing data collected under scientific licence While WLMU liaise with WDU when renewing a Licence to ensure that the Licence holder has submitted data for the previous year this does not necessarily ensure that all records have been supplied OEH staff who review reports from ex
23. a printable format click on the Print menu option Atlas of NSW Wildlife records Landscape Portrait Atlas User Manual Atlas of NSW Wildlife OEH Staff 109 A Print pop up displays with the options Title Subtitle and Layout Details on entering values into these fields are contained in Table 10 Table 10 Print pop up fields Field Format restrictions Free text up to 100 characters Subtitle Free text up to 100 characters Click the appropriate radio button e Enter a Title and Subtitle e Select your preferred Layout option e Click onthe button A map page displays File Edit view Favorites Tools Help i 3 5 ke lt a J Gow 5 s p 0 a S ifiplk Park LA a i EES g FAT Fa Save to PDF oo a ee i c P y ot oa JNum lgi a Bexhill o Legend Atlas of NSW Wildlife records Selected exotic species from Ballina LGA A Cane Toad Rhinella marina N Rock Dove Columba livia Data from the BioNet Atlas of NSW Wildlife website which holds records from a number of custodians Location accuracy varies Maps from the website Spotted Turtie Dove Streptopelis chinensis 3 interactive map displays can be modified from the original extent end a maximum of 5 species can be selected to display Map may contain errors and y i vee saad omissions Neither the Office of Environment and Heritage nor any other data custodian will eccept lisbility for any loss damage cost o
24. accept the above conditions Download now F Note that the AtlasCodesSheet doc does not include details for the additional fields They are listed below in Table 12 Table 12 Additional fields included in download file when selecting Include Survey data fields MicrohabitatType The small scale habitat e g on ground or in tree The name of the Survey CensusKey The unique key assigned to a Census A Census is a time distinct assessment conducted within a survey at a designated site TechniqueType The specific survey technique used to record a species e g Elliott trapping Site spotlighting SiteNo Unique code which has been assigned to an existing location in Atlas Effort A numeric value which is read in conjunction with the EffortUnits field to determine the Survey effort EffortUnits The unit by which the Effort value is calculated Effort units include the values Hours Minutes Person hours Trap nights NoOfPeople No of people involved in conducting the survey used to work out effort NoOfTraps No of traps used during survey used to work out effort WithinBdry If the call was heard within the site boundary Yes or No Only applies to the following technique type e Nocturnal playback e Diurnal Bird e Nocturnal Streamside EstDistance The estimated distance that the species is location from the observers position Specific to the following technique types only e Nocturnal playback Atlas User M
25. along Doboy Rd from Old Grafton Glen Innes Rd 500m south along new logging road 50m eleci east of log dump EEr LPJGI0126291 About 0 5km along Pidcocks Rd off Armidale Grafton Rd between Clouds Ck and Hortons Ck Select Note that where there are multiple locations returned the first 100 will be displayed in the first page and additional locations are accessed by clicking on the subsequent pages If more than five pages i e more than 500 locations were returned additional pages after the fifth will be displayed as e To show all results in the one page click on the 222 all results link button e To select a location click on the 2 link button This will automatically close the Search for location pop up window and insert the location into the Location tab folder e Check the details of the location to ensure that this is the correct location If this is Search not the correct location click on the button to search again or click on the NeW button to create a new location c Update the details of an existing location Important Only edit locations you have previously entered as they will have existing sightings linked If you forgot to enter some location details or have a noticed a typo in your location you can make changes e Click onthe button Atlas User Manual Atlas of NSW Wildlife OEH Staff 36 An Edit location pop up will appear Edit location Fields marked with
26. an asterisk are mandatory Update Location Key Description LPJGIO2Z19002 155km West along Old Glen Innes Grafton Road from intersection of Wintervale Road North of road midslope Georeference Location attributes GDA T GPs Original unit type AMG Coordinates w Geology type Projected co ordinates Geographic co ordinates structural Latitude Longitude formation Foci Vegetation A l aaa 152 isaibiini Easting 441154 Minutes 50 23 Conde Northing 6696939 Seconds 19 1 2T Slope of 413 area Accuracy m 100 0000 Aspect of area Notes Altitude 20x50 Canopy only with cover abundance History Date created 15 08 2006 17 57 09 Created by Philip Gleeson e Edit any fields as appropriate e Click onthe UP A Windows Internet Explorer message pop up will advise you that the location may be linked to other sightings date button to save your changes Windows Internet xplorer This location may be linked ta other sightings Any changes will be reflected in those sightings as well Do vou wish to proceed e If sure click on the button The Edit location pop up will disappear and the changes displayed in the Location tab folder d Remove a location If you have entered a location in error i e you have searched on an existing location and selected the wrong one simply replace the Location tab folder with the correct location Either Search e click onthe button to search for the corre
27. and descriptions for each of the fields in the Sighting records worksheet The reference worksheet is needed to ensure validation on entry into the excel file of values in the Sighting records worksheet _ Atlas User Manual Atlas of NSW Wildlife OEH Staff 62 B Deget ipli Fana Seientific Hae Hicrocterogters tuinder Wer oher a air Fikra idah Adee ip Abenhin peariienems Acanthis Tamaa Asnihis flares caberel Aanihina apices Acah apres abredi Aranibira apices npennls acanibiva apiece ninemsn acanihine opioaia which Acanthins chryscrhos Acanthizea chryncrhos chryserhos A aolhive chrveu hos emdi Ayaan hina chryi rina beagle AVeanlhies Ghose hoe rerna Acanthinn gairg Acanthinn mairi ening Acanthina matyi rinoma Acanthiza forh l Benth meta Aganihizs kedai hadai Apsnihins redashi iadaa Aeaihiza redai roiie doarthina katherine Acanthita irri aoanthina imena aberti Acanthiza leas chiami ASANA eas regl Piah ineaie arte Acanlhize rane Ajcanihina rana iaa canthita nann moien Acanthins rana nnn acanthina punts Atanga puis archaea Acanthiza puri dave gomeresis AGEN hin pun denera Ajanihica puis pusilla Aesihiia puis cei Acanthina requinides 1 JB manthins perm drt aa a HA Sohting Records Referente Faces Species Cede Fauna Gonmeen Hane Tadd BH se E a F Floss Scientific Hamme Abarena grandiflora Abarema herderstnl Anan marierai Laien Air wits Fleury haier Ahama sypanclodei
28. and the staff member who entered the information 4 The Calculated Area s box lists all the spatial layers that are stored within Atlas which your coordinates fall within b Search for an existing Location Important Only search on existing locations that you have entered Do not search on an existing location which has been created by someone else and use that location The reason is that the observer of a particular location may later decide that their coordinates for the associated species were inaccurate If they change the coordinates all sightings attached to that location including any that you have since added will be affected If you have previously entered a location into Atlas and wish to add sightings to the same location you do not need to re enter the location details e To search for an existing location close the New location pop up e Click onthe button Atlas User Manual Atlas of NSW Wildlife OEH Staff 34 A Search for location box will appear Search for location Fields marked with an asterisk are mandatory Location key Description Search e Inthe Location Search box type in either o all or part of the Location Key if you know it or o all or part of the Description Note that the database will search on all locations that contain either value rather than only those that start with your search value Typing in a locality e g Grafton will return all
29. anything into the cell in the excel file without highlighting red you still need to be mindful of entering a value in an acceptable format In the case of Breeding codes this would involve referring to the values in the Atlas User Manual Atlas of NSW Wildlife OEH Staff 65 reference worksheet to ensure you enter the correct code s In the case of fields such as Notes Specimen Rego and External Key this means ensuring that the text does not exceed the maximum cell length Exceeding the maximum allowed length for the cell will result in a truncation of data post import Table 8 contains details of the required format for all fields d Some cells become mandatory in certain conditions such as o after a value has been entered into a related field e g entering a value into the Specimen Rego field will cause the Specimen location field to highlight yellow and vice versa Note that this particular example will also cause the Source code field to highlight red prompting you to change the value to indicate where the specimen has been lodged a public or private museum or herbarium TIPS and TROUBLESHOOTING when entering values into the AtlasDatasheet xls 1 When entering sighting details always enter the first record into Row 4 and do not skip any rows or enter values unrelated to sightings into other cells elsewhere in the spreadsheet 2 If you add a value with a single apostrophe in the Title or Notes fields the apostr
30. button A Search for datasource pop up window will display allowing you to search on all Dataset names linked to your account Search for datasource Dataset name Search Search e Type in all or part of the Dataset name and click on the button Alternatively you can also use the wildcard to search on all datasets that you have edit access to Atlas User Manual Atlas of NSW Wildlife OEH Staff 74 Search for datasource Results 1 2 of 2 Datatset name OEH Default Analyses Select OEH Default Sightings Select Note The resulting list may vary depending on the particular datasets that you have been given edit access to e Inthe resulting list of datasets select the appropriate dataset name by clicking on the select jin button This will close the Search for datasource pop up and insert the selected dataset name into the Datasource tab folder b Supplied by The supplied by field allows you to identify the name of the owner of the dataset In most cases this will be you i e the observer of the records Note that if you are submitting a file on behalf of someone else please select their name e Inthe Supplied by field click on the 2 5 _ button A Search for Observer pop up will display Atlas User Manual Atlas of NSW Wildlife OEH Staff 75 Close Search for observer Surname Given name s Search e Type in all or part of your Surname and or Given name s
31. click on this Reset timer button at any time to refresh the timer for another 60 minutes Clear all This button is unique to the Atlas sightings menu It clears all of the selections made from the previous record Further details will be discussed at the end of Section 5 3 6 Data can now be added via the following tab folders Observer s Location Sighting Reference Datasource O O O O While you can enter data in any order you wish you are prompted to edit the Observer s tab folder first 5 3 1 Observer On selecting New sighting the following Search for observer pop up screen will automatically appear Search for observer Surname Given name s Search Atlas User Manual Atlas of NSW Wildlife OEH Staff 22 The reason for this pop up is to prompt you to search the database to see if details for the observer have already been created This avoids creating duplicate entries for the same person In the Observer s tab folder you have the option to a search for an existing observer b create a new observer c update the details of an existing observer d add multiple observers and e remove an observer Following is advice for each of these available options a Search for an existing observer To see if the observer is already in Atlas type in all or part of the Surname and or Given name s Note that the database will search on all values that contain your search phrase In the followi
32. coordinate system to Unknown Save the coordinate system bo a file ox e e Click the MEE button A Browse for Coordinate system pop up will display Browse for Coordinate System Australian _ Geographic Coordinate Systems Projected Coordinate Systems we Show of type Coordinate Systems Cancel Atlas User Manual Atlas of NSW Wildlife OEH Staff 134 Double click on the Australian folder Double click on GDA94 the default coordinates system for Atlas exports Select Geocentric Datum of Australia 1994 prj if you wish your coordinates to display as Latitude Longitude e Click the button The Spatial Reference Properties will display as follows Spatial Reference Properties Y Coordinate System Mame GCS GDA 1994 Details Angular Unik Degree 0 017453292519943295 Prime Meridian Greenwich 0 000000000000000000 Datum D_o0A_1994 Spheroid GPS 1980 Semimajor Axis 6376137 QOOU0U000000000000 Semiminor Axis 6356 752 514140556 100000000 Inverse Flattening 293 257222101 000020000 Select Select a predefined coordinate system Import a coordinate system and ry 2 and M Imports domains From an existing geo dataset e q Feature dataset Feature class raster Create 4 new coordinate system Modify Edit the properties of the currently selected coordinate system Clear Sets the coordinate system bo Unknown Save As Save the coordinate system bo a 1 file
33. e Fisheries Management Act 1994 and e Sensitive Species Data Policy OEH Click on the NSW Status link button of the Search results page for a pop up that displays an up to date list of values and their definitions Comm Status Refers to those species listed under Commonwealth legislation e Environment Protection and Biodiversity Conservation Act 1999 and e Migratory Bird agreements JAMBA CAMBA and RoKAMBA Click on the Comm Status link button of the Search results page for a pop up that displays an up to date list of values and their definitions Records Refers to the number of individual records Please note that in some cases a single record may have noted multiple individuals however this cumulative count has not been calculated i e if a single record noted 5 individuals sighted this will only count as 1 toward the Record tally Info i If the species is threatened an info icon will display in this field Clicking on the info icon links to the species profile in the threatened species website Atlas User Manual Atlas of NSW Wildlife OEH Staff 115 6 2 5 Download records If you need to load the records into ArcMap or utilise in MS Access or Excel you can download the records as a text tab delimited file Note re Communities Populations and Key threatening processes Entities i e species threatened Ecological Communities Endangered Populations and Key Threatening Processes that are listed in the No of
34. fauna surveys g Data must be provided at an accuracy of not less than 100m without suitable justification h Reports must be in the standard OEH excel format available at http Awww environment nsw gov au resources Atlas AtlasDatasheet xls i Completed reports are to be uploaded online under a secure login Contact atlas environment nsw gov au for account details and guidelines j Failure to submit a valid and full report will delay or prevent the renewal of a licence and may also incur an infringement notice for a breach of licence conditions 300 k Failure to submit a report may be considered sufficient grounds for cancelling a licence Scientific licensing is managed by the Wildlife Licensing and Management Unit WLMU and is a separate agreement from the Atlas of NSW Wildlife Data Licences More information on the Scientific Licence conditions can be found at www environment nsw gov au wildlifelicences ScientificResearchLicences htm Process for checking that data collected under scientific licence has been supplied for inclusion into Atlas The WDU maintain a log of all digital files received for inclusion into Atlas This includes the Scientific Licence number name of person forwarding the files date of supply and number of records Details of files received will be periodically forwarded to WLMU to assist WLMU in processing Licensing renewals The current process does not guarantee that all records collected unde
35. few Souli Wakas Postcode oF ao Phone 03 5021 6915 Email peterewing env ironment nsw gov au Occupation Biodiversity Conservation Officer Hotes e fthe extra details displayed here confirm the observer to be the one you are searching for click outside of the information box to close the box e Click on the 22 link button to choose the observer The Search for observer pop up will disappear and the details of the observer will automatically be added as a row to the Observer s tab folder New Sighting Clear all Observer s Location Sighting Reference Datasource New Search Results 1 1 of 1 EWIP Ewin Peter EPRD South West Region PO Box 318 Buronga Review Remove NB If there are multiple entries for the same observer with the same contact details select the entry with the most complete and up to date information You can check the database to see the last time the Observer details were updated e To check the last time details for an observer were created or updated click on the Review link button in the Observer s tab folder Atlas User Manual Atlas of NSW Wildlife OEH Staff 24 The Edit observer pop up will appear Edit observer Fields marked with an asterisk are mandatory Update r Observer identification Observer key EWIP Surname Ewin Given names Peter Occupation Biodiversity Conservation Officer Motes Contact details Address EPRD South West Region PO
36. for datasource pop up and insert the selected dataset name into the Datasource tab folder Note All non survey records for which OEH are custodian are automatically assigned to the OEH Default Sightings dataset If you open an existing sighting e Datasets which are managed independently to OEH such as data from the RBG or Australian Museum are identified as such via the dataset name Records that have been collected as part of a systematic survey are entered into the Atlas survey modules under a specific survey name e g Small mammal trapping in Royal NP For these records the Survey details and Census details are automatically populated upon entry into the survey module Note that you should only ever assign a record to a different dataset if you are familiar with the dataset Contact the WDU to discuss access to datasets or the creation of new dataset names You are now ready to save your sighting 5 3 6 Save the sighting Once all of the available details have been entered into each of the tab folders you can save the sighting e Go to the Sighting tab folder if you are not already there Atlas User Manual Atlas of NSW Wildlife OEH Staff 50 e Clickonthe 2 95tINS button Your sighting will not successfully save if a values have not been entered into mandatory fields b incorrect values have been entered or c the sighting has been flagged as being a duplicate of an existing sighting Followi
37. may be quite slow Figure 1 Useful buttons and keys Browser environment and operating systems The Atlas application was built for optimal performance using IE v8 and IE v9 on Windows XP The functionality of the Atlas application using alternative browsers or operating systems may be patchy Unfortunately the submit function under then Import spreadsheet menu option does not currently work at all using Firefox In Firefox Chrome and Opera pressing the Enter key will attempt to save submit your entries before you are ready to For example in the Search menu if you are entering fields to search on and you click the Enter key before selecting all of your criteria the system will attempt to submit the search Use the Tab key to move between cells Tab to move to the next sequential cell and Shift and Tab to move backwards or use your mouse to click in the cells as necessary Back arrow Clicking on your browsers back arrow button may kick you out of the current Atlas session Mapping help To view any maps in the Search Import Spreadsheet and Species menus ensure you have Adobe Flash installed To print maps in pdf format you will need Adobe pdf reader Figure 2 Warning advice Atlas User Manual Atlas of NSW Wildlife OEH Staff 20 D Data entry 5 1 Background to different types of records How a record was collected will dictate how it will be entered into the database Data are collected in either of t
38. no 3 9 History Phone type e Phone number number as typ Date Created 17 01 1996 14 05 16 Main 03 5021 6915 Review Delete Created By Allee Comerioa Fax 03 5022 2037 Review Delete Date Updated 16 03 2011 16 24 05 Mobile 0427 433 937 Review Delete Updated By Deyarne Plowman e Edit the fields as necessary If you need to edit any values in the Contact no box e Click on the Review link button to the right of the phone number to start editing e Once edits have been made click on the Update button to save the changes or click on the 28 8 link button to cancel the changes e Todelete a contact number click on the Belete link button The following warning message will appear to confirm you wish to delete the contact number Windows Internet Explorer 2 Are you sure you want to delete this contact number e Click on the button if you are sure you want to delete the contact number Update e Once all edits have been made click on the button to save your changes Atlas User Manual Atlas of NSW Wildlife OEH Staff 28 Note that a pop up window may appear advising you that changes you make to the observer details are linked to all other sightings that this observer has been assigned to Windows Internet Explorer This observer may be linked bo other sightings Any changes will be reflected in those sightings as well Dio wou wish bo proceed Cx e Click on the button d Add multiple observ
39. per page it s not a recommended way to search for sightings most commonly you would know the Sighting key of the sighting you wish to open edit e Select the appropriate species type i e flora or fauna type in the unique Sighting key and click on the gt button In the example below the sighting displays in the result list Atlas User Manual Atlas of NSW Wildlife OEH Staff 57 10 38 Res Open sighting Species al Fauna Flora Species code Sighting key SDMP02111900 Location key l Exact Match Search Results 1 1 of 1 SDMP02111900 4554 Cobra Greenhood Pterostylis grandiflora LDMP02111900 21 06 2002 00 00 00 Valid and accepted without modification Review e Click onthe button to open the sighting The sighting will open in the existing Atlas window displaying the Sighting tab folder Edit Sighting Back to search Observer s Location Sighting Reference Datasource Fields marked with an asterisk are mandatory Update Sighting Specimen Sighting Key SDMP02111900 Update Sighting Sighting type c ce First date 21 06 2002 Time 00 v 00 M Last date 21 06 2002 Time 00 00 xij Common name X Cobra Greenhood Scientific name 2 Pterostylis grandiflora ey Flora code 4554 Population Observation Flora Record w Source Sighting only Number 5 Estimate Growth habit v Height m lower upper Breeding types Notes M FL Flowering BU Flower Buds
40. saved 1 48 57 PM Submission finished successfully save log Your file has now been successfully submitted and is awaiting review and import by WDU staff e Close the Sighting submission pop up You do not need to do anything further Note any files where the Status is listed as Invalid will be ignored by WDU 5 6 4 Troubleshooting Note that you may receive a Status of Invalid without any fields specified in the Log as shown in the following example Atlas User Manual Atlas of NSW Wildlife OEH Staff 84 Close Sighting submission Status Invalid Log 2 29 48 PM Submission started 2 29 48 PM Spreadsheet uploaded successfully 2 29 48 PM Row 5 is invalid 2 29 48 PM Spreadsheet is invalid 2 29 48 PM Submission aborted Save log This may occur because you have inadvertently entered a rogue value Such as a Space or letter into another row If it is not immediately clear from looking at your xls or csv file as to what may be causing the problem please contact WDU for advice 5 6 5 How are records finally imported into Atlas Once you have received a Status of Ready for Import in the Sighting Submission pop up the file is stored in a staging area of the database awaiting import The records in the staging area have not yet been assigned sighting keys and will not appear in any searches you undertake The Wildlife Data Unit WDU are the only OEH staff that can finish the import pr
41. to download the data are the same refer to Table 9 for a list of additional fields provided when selecting Include Survey Data Fields Download now e Click on the button A File Download pop up will display Atlas User Manual Atlas of NSW Wildlife OEH Staff 116 File Download Do you want to open or save this file Mame Atlas records 20121030 135536 zip Type Winzip File From www entironment nsw goY au While files from the Intemet can be useful some files can potentially harm your computer IF you do not tust the source da not open or save this tile Whats the risk You have the option to either Save in the first instance and then open or open the file initially and save after viewing Following is advice on saving the file in the first instance e Click onthe button You will then be prompted to navigate to a directory on your computer to save the file to Cave IY gt Atlas dewnlnads My Recent Danumeants E Desktop My Docamen s Wy Computer File name hlas tecord 201210311610562 Hy Network Saves type WinZip File v e Navigate to the appropriate path e Rename the file as wish e Click on the button The file will download giving you the option to either Open the file directly in Excel or open the file via the Open folder option Atlas User Manual Atlas of NSW Wildlife OEH Staff 117 Download complete Je T Download Complete o ecords
42. 0270 Cacatua leadbeateri Major Mitchell s Cockatoo Review Spatial distribution 0266 Callocephalon fimbriatum Subspecies name Gang gang Cockatoo Review Spatial distribution 0264 Calyptorhynchus banksii Red tailed Black Cockatoo Review Spatial distribution 8858 Calyptorhynchus banksii banksii Red tailed Black Cockatoo coastal subspecies Review Spatial distribution 8857 Calyptorhynchus banksii samueli Red tailed Black Cockatoo inland subspecies Review Spatial distribution 0266 Calyptorhynchus baudinii Long billed Black Cockatoo Review Spatial distribution 0267 Calyptorhynchus funereus Yellow tailed Black Cockatoo Review Spatial distribution 7 2 2 Review an existing species e Click on the Review link button The species maintenance page opens Atlas User Manual Atlas of NSW Wildlife OEH Staff 124 Species Maintenance page for FAUNA e g Gang gang Cockatoo Species Maintenance Species Type Layer Mapshzet Number v Currently Accepted C Yesi No Species Details Species code N64 Scientific Name Calyprorhynchus hanksii Taxon Coda 0264 Taxon Name Calyp orhynchus banksii Search Latest Taxon Code 0264 Latest Taxon Calypzorhynchus banksii External SpeclesiD Genus Name Calyptorhynchus Species Nome banksil Subspecies Name Authority Family Name Cacatuidae v Order Fsit actormes Class Aves Synonyms C magnificus Taxonomy Australian Fauna Direczory 16 4 2002 Common Name Red tailed Dlack Cockatoo O
43. 03 Rhinella m Cane Toad 1 01 1980 30 06 2004 2 40 Valid and lt Unknowr WS 13667 Maa DN Atlas i records _qrObnfakt3ibom45z ae creas 2 ea Kim z Sakini halides The text file contains the disclaimer the search criteria and the date of the search For descriptions of each of these fields and definitions of values refer to the file AtlasCodesSheet doc Note that if you choose to open your records and you have more than 65 536 records in the file you will receive the following warning message Atlas User Manual Atlas of NSW Wildlife OEH Staff 119 Microsoft Excel A File not loaded completely Show Help gt gt This indicates that because of the size restrictions of Microsoft Excel you will only see the first 65 536 records all other records after have been truncated from the excel file You can click on the button for information regarding this message Microsoft Excel A File not loaded completely Hide Help lt lt Open in Help Window This message can appear if You are trying to open a file that contains more than 65 536 rows or 256 columns To Fix this problem open the source file in a text editor such as Microsoft Word Save the source file as several smaller Files that conform bo this row and column limit and then open the smaller Files in Excel IF the source data cannot be opened in a text editor try importing the data into Microsoft Access and then exporting subsets
44. 07 2004 30 06 2006 1 40 Valid and Unknowr WS 12059 29 Dan Lunne VV S 12582 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 01 1980 30 06 2006 40 Valid and Unknowr VWS 12582 30 Dan Lunne VV 5 12564 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 01 1980 30 06 2006 40 Valid and lt Unknowr WS 12554 31 Dan Lunne VWS 12955 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 40 Valid and lt Unknowr WS 12955 32 Dan Lunne WS 12962 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 40 Valid and lt Unknowr WWS 12962 33 Dan Lunne VV S 13397 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 1 40 Valid and Unknowr WWS 13397 34 Dan Lunne WS 13400 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 1 40 Valid and lt Unknowr WS 13400 35 Dan Lunne WS 13413 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 1 40 Valid and Unknowr WS 13413 36 Dan Lunne WS 13416 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 01 1980 30 06 2004 2 40 Valid and lt Unknowr WS 13416 37 Dan Lunne WS 13453 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 1 40 Valid and Unknowr WS 13453 38 Dan Lunne VV S 13661 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 1 40 Valid and Unknowr VVS 13661 39 Dan Lunne VVS 13667 3269 Fauna Amphibia Bufonidae 3
45. 20121030 161056 zip From wew environment asw gow au Downloaded 145KB in 3 sec Download to CADAT A Mas co BallincExoticRecords ap Transfer rate 45 3K BI Sec Close this dialog box when downoad completes e lf you select Open a WinZip window will display T Win ip BallinakxoticRecords zip File Actions View Jobs Cptions Help Open Favorites Ext act Eacrypt i Checkout Wizard Wie R Type Modified Test Documen 3Cf10f2012 lt 10 PM ae ie Microsoft vi 12 09 2012 1 54 PM lt Selected O files 0 bytes Total 2 fies 1 161K5 The zip file contains 2 files e lt filename gt txt the text file that contains the records e AtlasCodesSheet doc an explanation of each of the fields and the codes used To open the file right mouse click on the text file in the WinZip window and select Open with then chose Microsoft Office Excel as shown below Atlas User Manual Atlas of NSW Wildlife OEH Staff 118 i l Winfip Atlas_records_70120 723 1 7433 zip File Actions View Jobs Options Help 6 e Mew Open Favorites Mame CheckGuk Wizard View Style Type Modified E Atlas_records_qrobnfaktsibame WH AtlasCodesSheet doc zko by 145 UL 207 e3 ent 23 07 2012 5 24 PM L 20 06 2012 10 28 4 Open with Notepad Delete Bextract av View with internal viewer Pat Hl View wi
46. Australian AM R1405 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 16 01 1992 16 01 1992 10 Valid and none provi AM R1405 8 Bird lists a SPJGI023 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 11 02 1993 11 02 1993 2 40 Valid and Greg P CleLPJGIOO 9 Dan Lunne V 5 05612 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 40 Valid and lt Unknowr WWS 03612 10 Dan Lunne VW S 07994 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 40 Valid and lt Unknowr WS 07994 11 Dan Lunne VW S 08647 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 01 1980 30 06 2004 40 Valid and lt Unknowr WS 08647 12 Dan Lunne WS 09014 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 40 Valid and Unknowr WS 09014 13 Dan Lunne WS 09021 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 01 1980 30 06 2004 40 Valid and lt Unknowr WV 5 09021 14 Dan Lunne VW S 09271 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006 40 Valid and Unknowr WV 5 09271 15 Dan Lunne V S 09451 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 01 1980 30 06 2006 40 Valid and Unknowr WV S 09451 16 Dan Lunne WS 09469 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 01 1980 30 06 2006 2 40 Valid and lt Unknowr WWS 09469 17 Dan Lunne V S 10014 3269 Fauna Amphibia Bufonidae 303 Rhinella m Cane Toad 1 07 2004 30 06 2006
47. EH TS Profiles e In addition to OEH general access Threatened Species Officers have edit access to the TS Profiles module c OEH Admin e Restricted to WDU who have edit access across all Atlas menus Atlas User Manual Atlas of NSW Wildlife OEH Staff 16 4 Getting started 4 1 How to login e Once you have received account access from WDU go to the Atlas website located at http environment nsw gov au AtlasApp Alternatively you can access the Atlas login screen by selecting Wildlife Atlas from the Business tolls drop down menu on the EHub homepage You will then be directed to OEH s online security portal as shown below i Keyword search p NSW Environment aaa Quicklinks wz ISSUES en CHANGE ENVIRONME CONSERVATION Application log in Please log in For your information To log in to your application please enter your credentials and For more information to obtain a login or if you are experiencing difficulties click Login logging into or using these applications contact User name Atlas of NSW Wildlife including VIS Flora Survey Non OEH staff can apply for a data licence Licensed users and OEH staff can email the Wildlife Data Unit Password Hunter River Salinity Trading Scheme EPA Newcastle hrsts environment nsw gov au RID Squad database Sustainability Programs Division sustainability environment nsw gov au Savings Action Plan r
48. I 4 i Different aspects of this screen highlighted and numbered are explained in detail below 1 Review Search criteria Below the second dotted line on your search results page your search criteria and results summary are listed Search criteria Internal Report of all Valid Records of Exotic listed Entities in BALLINA LGA returned a total of 3 037 records of 246 species Report generated on 30 10 2012 1 33 PM Please take the time to review this for each search to double check that you have entered the right criteria and the database is returning what you have specified In particular take a note of the first word Internal This indicates that the search was run when logged in as an OEH staff member as opposed to Licensed or Public user who can only obtain an external version of the data 2 Refine your search results by species or group Note the first part of your search results includes radio buttons for species or groups Clicking on any of these radio buttons will re run the search results against the new criteria For example if your initial search was for all Exotic species in Ballina LGA you could click on the Plants radio button to refine the search results to Exotic plants in Ballina LGA Atlas User Manual Atlas of NSW Wildlife OEH Staff 99 Which species or group O All snimas Pians O Fungi Communities O Threats O Endangered Search for a species or group of species e g entitie
49. Note that although there is an option for list Floristics flora survey this should never be used here as it is to be used for records entered via VIS floras survey module Note that the Microhabitat tyoe and Sex fields do not apply to the Flora setting Advice regarding entering synonyms lf you enter a species which is stored in the Atlas as a synonym of another species the Common Name and Scientific name will automatically display as the latest taxon but the Flora code will reflect the original species For example if you enter a record for Corunastylis fimbriata you will notice that because this is a synonym of Genoplesium fimbriatum the latest taxon Genoplesium fimbriatum will automatically overwite Corunastylis fimbriata in the Scientific Name field However the Flora code field will store the correct code for Corunastylis fimbriata At this point if your record is not from a reference and you do not wish to alter the dataset to which the record will be saved to you can skip to Section 5 3 6 Save the sighting 5 3 4 Reference The Reference tab folder is not mandatory and only needs to be filled in if the sighting is being entered from a report such as a journal or book e Click on the Reference tab folder Observer s Location Sighting Geferencd Datasource Observer s Location Sighting Reference Datasource New Search Clear Reference identification Reference key Title Author s Publisher nam
50. Quarantine records only to search on only those records that have failed validation checks and are awaiting review by OEH staff or d All records including quarantine suspect and rejected records to search on all records held in the database 6 Accuracy Note the Accuracy filter is only available via OEH staff login D 6 Accuracy All records Records with Accuracy 1000m or better Records with Accura cy 100m or better The coordinates for each record are assigned an accuracy to indicate how accurately the true coordinates of the location of the sightings are known Choose one of the following options a All records b Records with Accuracy 100m or better or c Records with Accuracy 1000m or better Note There is a current bug relating to the accuracy filter when you map the records For details please refer to Figure 5 Troubleshooting for current bugs in the Atlas e Once all search criteria has been input click on the Disclaimer checkbox to confirm you agree to the conditions DISCLAIMER By submitting a search you accept that data in the Atlas come from a number of different sources and are only indicative the data cannot be considered a comprehensive inventory and may contain errors and omissions e Torun the search click on the After your search has run successfully you have the option to View the results see Section 6 2 2 Map the records see Section 6 2 3 Save the species list t
51. TS Profiles module restricted to use by relevant OEH staff 2 Background 2 1 Whatis the Atlas of NSW Wildlife The Atlas of NSW Wildlife Atlas is the Office of Environment and Heritage s OEH s corporate database of flora and fauna records It serves as the portal for supplying NSW government held information to biodiversity informatics initiatives such as the Commonwealth s Terrestrial Ecosystem Research Network TERN and the Atlas of Living Australia ALA The Atlas contains sightings of plants mammals birds reptiles amphibians some invertebrates generally those threatened in NSW some fungi generally those threatened in NSW and some fish Essentially any species that has been taxonomically described can be included The Atlas database comprises a number of modules including the Fauna Survey module and the VIS Flora Survey module previously known as YETI The VIS Flora Survey module is one of the components of OEH s distributed Vegetation Information System VIS The other components of the VIS are physically separate from the Atlas and include VIS Map Catalogue and VIS Classification previously the NSW VCA database The Atlas database has existed in various formats since the 1980 s It was originally developed by the NSW National Parks and Wildlife Service NSW NPWS to store vascular flora and vertebrate fauna sightings recorded by NPWS staff and also store unusual sightings reported from members of the pub
52. The majority of the data held in Atlas is made available to the general public by OEH via the BioNet Atlas VIS and Threatened Species websites However data from restricted datasets i e datasets provided to OEH for internal agency use only precise location information for sensitive species and observer names for sightings are not publicly disclosed e Inthe public Atlas search module records for category 2 sensitive species are denatured to 0 1 degrees 10km records for category 3 sensitive species are denatured to 0 01 degrees 1km Location description notes are not provided e Inthe public VIS Flora survey module records for category 2 and 3 sensitive species are withheld e There is no public access to the Fauna survey module to query the underlying site information although the Search module will return all relevant species records contained in the Fauna survey module 3 1 2 Registered Public access Members of the public who do not require access to precise locational information for sensitive species but who require access to some of the more specialist functions of the Atlas system may register for non licensed login access Registered users can e Access the Import spreadsheet Species and Codes modules in order to upload sightings spreadsheets for example to fulfil Scientific Licence requirements e Query the TS profiles module which contains profiles of threatened species populations and communities and i
53. User Manual Atlas of NSW Wildlife OEH Staff 122 f Codes and species 7 1 Codes The Codes menu allows you view access to the full list of values for all available for fields other than species codes e g codes for observation types breeding types and geology Note that this is the full listing of codes for use across all Atlas modules i e Atlas Sightings Fauna survey VIS Flora survey and TS Profiles You would only realistically use the Codes menu if you had generated a report and wished to clarify the descriptions for specific Codes e g you wanted to confirm the meaning of letters in the observation type column Only WDU are able to edit the codes 7 1 1 Search on an existing code e Click on the Codes menu A Codes Maintenance search screen will display Code Maintenance 59 28 Resettimer Search Class Search Clear e Enter all or part of a Search class e g observation to search on all classes that contain that value All Classes that contain your search phrase will appear in the result list Search Class observation Search Clear Results 1 1 of 1 aes DPen 56 Observation Type Select e To display all available values for a specific Class e g values for observation would include observed heard call scat etc click on the Select link button located in the right hand column The results will display as shown below Results 1 10 of 28 12 3 a DEodewae A Stranding beached 99 B Bur
54. able 4 Sighting tab folder fields for fauna 38 Table 5 Edit individual details 42 Table 6 Sighting tab folder fields additional altered fields for flora 44 Table 7 Reference tab folder fields 46 Table 8 Import spreadsheet fields 66 Table 9 Name of Dataset to which digital files are to be submitted under dependant on User role 74 Table 10 Print pop up fields 110 Table 11 Fields contained in the Species list 115 Table 12 Additional fields included in download file when selecting Include Survey data fields 121 Table 13 Fauna species maintenance fields 125 Table 14 Flora species maintenance fields 127 Atlas User Manual Atlas of NSW Wildlife OEH Staff 1 Introduction This manual provides a step by step guide for OEH staff to access and submit sightings in the Atlas of NSW Wildlife Database The manual covers the following modules available through the Atlas of NSW Wildlife web based application e Search search on existing sightings to create reports and maps e Import spreadsheet submit non survey datasets via a standard spreadsheet for import into Atlas Atlas sightings enter new sightings and open existing sightings e Codes view all values associated with individual Atlas codes e g Observation type e Species view taxonomic details for fauna and flora species Please note that separate manuals are available for the e Fauna Survey module VIS Flora Survey module and e
55. ame Ez Places Files of type Al Files Lancel J Use the Look in field to navigate to the file held on your local or hard drive Choose File to Upload EN AtlasSmithJanz0i2 csv B AtlasSmithJan2012 xls My Recent Sightings Import Spreadsheet xls Documents Mu Documents May Computer My Network File name Atlassmithlan2l 2 csv E Places eT z Files of type All Files Cancel NB Unfortunately you cannot use the Files of type menu to filter on only csv files e Once your file has been selected click on the Open button Atlas User Manual Atlas of NSW Wildlife OEH Staff 78 The file pathway and filename will be listed in the File field and the field will automatically highlight green File upload File 2 CUDATAPAEINPORSAUSSS MIVA Browse Alternatively you can type the file name and pathway directly into the File field You may have noted that once the cell highlights green the Submit button activates e Click on the YPM button A Data processing pop up displays Data processing Please wait while the system is processing the request While processing your dataset is undergoing preliminary validations which include checking that mandatory fields are filled in and values are entered in the correct format Once the database has validated the fields contained in your file a Sighting submission pop up will display with details of your submission You w
56. ant to a Scientific Licence the licence number s should be recorded here e Enter the licence number s in the Scientific licence number field this is a free text field allowing up to 50 characters Multiple licence numbers can be separated by a Space comma or semi colon Note that Scientific Licensing use the data from this field when renewing licenses to ensure data has been entering before issuing a new licence d Import type At the Import type note the default selection is for Standard Import sighting Leave this as is for all non survey data Note that if you wish to upload systematic survey data either fauna or flora you will need to upload this via the modified excel file tailored specifically to survey data available from WDU Refer to the Fauna survey module manual for details e File Finally to select your file for upload look at the File upload box File upload File V Browse e Note the help 0 button e If you click on the button a pop up reminds you that only csv files can be uploaded Only csv files are allowed e Clickonthe gt S2 button A Choose file to upload pop up displays Atlas User Manual Atlas of NSW Wildlife OEH Staff 77 Choose File to Upload Look tn E Atlas Imports E Fi pr HEL 4 Bah AtlasSmithJan2012 csv O B AtlasSmithJan201 2 xls My Recent Sightings Import Spreadsheet xls Documents Desktop My Documents My Computer My Network File n
57. anual Atlas of NSW Wildlife OEH Staff 121 e Diurnal Bird ee ee TrapNo Unique trap identifier assigned by the surveyor Only applies to the following Elliott trap e Cage trapping e Pitfall e Hairtube ParentKey For records that have been collected as part of the predator prey technique type where the record in question is a prey species the Parent Key is the sighting key of the predator TimeResponding The period or interval between call playback and animal response Either 0 to 3 minutes after playback 3 to 5 minutes after playback During final listening period During Initial period During playback Tips and troubleshooting for current known bugs in the Atlas Search module 1 Accuracy filter and Mapping If you include an accuracy filter in your search criteria i e at Step 6 Accuracy you select either Records with Accuracy 100m or better or Records with Accuracy 1000m or better if you then select View Map ALL records will show for your species search area rather than only those that meet the accuracy criteria you searched on 2 Internet Browser and using the Enter key In some Internet Browsers such as Firefox and Chrome using the Enter key to make a selection such as selection a species name to search on will attempt to submit the search criteria To avoid this issue please use your mouse to make selections Figure 5 Troubleshooting for current known bugs in the Atlas Search Module Atlas
58. ar all values to start again or if appropriate edit only those values in the tab folders that are different b If the sighting is a valid record that just happens to be within 100m of an existing sighting Click onthe Pe button Note that your sighting will be saved to the Quarantine section of the database refer to Quarantine advice box below for review by the WDU Once your record has no errors missing values or potential duplicates flagged it will save successfully and a pop up window will display your Sighting Key Atlas User Manual Atlas of NSW Wildlife OEH Staff 52 sighting SDMPF11052800 added successfully e Record the Sighting key on your hard copy card sheet and file the card sheet appropriately IMPORTANT Note that if your record fails validation and is saved to the Quarantine section of Atlas you will not receive a pop up message advising you of this To determine if any records you entered have been saved to quarantine refer to Section 5 4 3 Entering multiple Sightings After each sighting is successfully saved the sighting is added to the Sightings added today list located at the bottom of the Sighting tab folder The Sighting tab folder is cleared of information with the exception of the dates previously entered In addition to this the values entered into all of the other tab folders are retained This allows you to enter multiple sightings for the same date location obse
59. as User Manual Atlas of NSW Wildlife OEH Staff 51 sighting duplicate warning T Warning You may be entering a duplicate sighting Please check the list below for existing sightings that match the one you have entered Click Cancel to abort or Continue to save this sighting Existing sightings SDMP11111001 0705 Cracticus tibicen Australian Magpie 10 11 2011 ljkljkl 34 027192209 150 066644552 Review Cancel Continue Note that the Sighting duplicate warning pop up will list all sightings that your record is a potential duplicate of so there may be more than one listed e To see the full details of the existing sighting click on the 2 amp link button The existing sighting will open in a new Atlas window e Review the details of the existing sighting to determine whether the sighting you are trying to save is an exact duplicate or a valid sighting that just happens to be within 100m for the same species and date of the existing sighting You now have two options a If the species is an exact duplicate e Close the extra Atlas window i e the new window with the existing sighting e Click on the button as shown in the above screen shot The Sighting duplicate warning will close Note that the details you entered are still displayed in the New Sighting tab folders giving you the option to enter another new sighting To enter your next sighting either click on the all button to cle
60. ataset e Click on the Datasource tab folder Atlas User Manual Atlas of NSW Wildlife OEH Staff 48 Observer s Location Sighting Reference Observer s Location Sighting Reference Datasource Dataset details DataSet OEH Default Sightings Search Survey details Survey Census Census details Census key Technique type First date Last date Census description Note that while there are several fields in this tab folder the only edits you can make in this tab folder are to the Dataset field To change the Dataset to which a record is attached e Click onthe 2 _ button A Search for datasource pop up window will display allowing you to search on all Dataset names Search for datasource e Type in all or part of the Dataset name and click on the button Alternatively you can also use the wildcard to search on all datasets that you have edit access to Atlas User Manual Atlas of NSW Wildlife OEH Staff 49 Search for datasource Dataset name Search Results 1 2 of 2 Datatset name Ta OEH Default Analyses Select OEH Default Sightings Select Note that the resulting list for your account may appear differently to the example as shown above depending on which datasets you have been given access to e Inthe resulting list of datasets select the appropriate dataset name by clicking on the select jin button This will close the Search
61. ate Breeding types Not breeding fi A Adult l D Distraction display E Eggs G Gravid Immature J Juveniles l L Lactating M Nestling N Nestina x 00 be Last date Scientific name Population Source v Sex Notes External key File location Status Validation flags Sighting only History Date created Created by Date Updated Updated by Add Sighting Specimen Time 00 psl 00 v Table 4 lists descriptions and required formats for each of the fields in the Sighting tab folder specific to fauna Note that fields marked with an asterisk are mandatory e Enter details into the Sighting tab folder Table 4 Sighting tab folder fields for fauna e Troma E Sighting key Atlas User Manual A unique code automatically assigned after saving to each sighting Atlas of NSW Wildlife OEH Staff An protected from edits Sighting type The FAUNA radio button is selected by default Radio button selection 38 First Date The date the species was recorded dd mm yyyy You can enter the date by either gt 01 01 1770 a selecting it from the calendar pop up or February 2011 Mo Tu We Th Fr Sa Su il all all al sll 6 i 8 oj 10 11 12 13 ila 16 17 18 19 20 22 23 24 25 26 27 oo t b typing the date in the format dd mm yyyy eb Time The specific time the species was recorded hh mm Type in or selected from the d
62. ate and Commonwealth legislation and Policies e Atlas naming protocol follows the TSC Act Maintain Atlas as OEH s corporate dataset The Atlas is part of OEH s corporate dataset the Atlas of NSW Wildlife which will be resourced in perpetuity As such any additional internal datasets databases that do not have long term resourcing should be fed into the Atlas and all edits and additions be maintained in the Atlas OEH staff are asked to provide advice feedback to WDU regarding any future needs to incorporate additional information fields into the Atlas Summary e OEH Staff to treat the Atlas as OEH s corporate fauna and flora database Support and training WDU are to assist OEH staff with data entry and running of searches as necessary Note that this does not involve WDU doing the work for staff that can be met through the existing Atlas application WDU are to run training courses for OEH staff as necessary Summary e WDU to provide ongoing support and training for OEH staff as requested Atlas User Manual Atlas of NSW Wildlife OEH Staff 14 3 Apply for login access OEH staff should request access by e mailing the WDU It is important that staff obtain a Statf login in order to access the more complete and accurate data only available for internal OEH use 3 1 Levels of access The Atlas system has different levels of user access as described below 3 1 1 General Public access no login required
63. ational agreement between governments Listing is either e Appendix e Appendix Il e Appendix Ill www cites org NPWS Status If the species is listed under the NSW National Parks and Wildlife Act 1974 NPW Act the following legal status listings will display e P Protected Fauna www legislation nsw gov au maintop view inforce act 80 1974 cd 0 N Sensitivity Class If the species is listed under OEH s Sensitive Species Data Policy one of the following will display e Sensitivity Class 1 e Sensitivity Class 2 e Sensitivity Class 3 www environment nsw gov au policiesandguidelines SensitiveSpeciesPolicy htm CAMBA If the species is listed on the China Australia Migratory Bird Agreement www environment gov au biodiversity migratory waterbirds bilateral html Fauna Keeper Class Those species which require a licence for people to keep Atlas User Manual Atlas of NSW Wildlife OEH Staff 126 e Class 1 licence refers to species that are easy to look after e Class 2 licence refers to species that are rare an more difficult to keep JAMBA ROKAMBA e o search on another species click on the You will be returned to the Species Maintenance Search page Species Maintenance page for FLORA e g Waratah www environment nsw gov au wildlifelicences If the species is listed on the Japan Australia Migratory Bird Agreement www environment gov au biodiversity migratory waterbirds bilateral html If the species is li
64. bmit the records on their behalf such as in the case that you have sub contracted them to do the survey for you then if the agreement between both of you is that you shall submit the records please be clear to ensure that only one of you submits the records and also clearly advise Wildlife Licensing of this at the time of the Licence renewal Note that this does not apply to datasets you submit online that fail validation due to missing erroneous values Datasets may need to be submitted several times until they pass validations 3 Advise WDU ASAP regarding any valid submissions that should not be imported If for example you have successfully submitted a file online i e Status Ready for import but you later realise that it is the wrong dataset you meant to upload e g duplicate or contains missing details etc then please e mail WDU asap with the file name and date of submission so that we can flag the file as not for import Any datasets with a Status of Invalid will not be reviewed or imported by WDU so there is no need to advise WDU of such datasets Atlas User Manual Atlas of NSW Wildlife OEH Staff 61 5 6 2 Enter records into the AtlasDatasheet x s file The following outlines guidelines for entering details of your species records into the spreadsheet e Save a copy of the file AtlasDatasheet xls to your local share drive Note that the file is over 9MB due to the embedded formu
65. bmit the updated file via the Submit Sightings selection again When the file displays with the four highlighted areas as follows you are ready to continue to step I sighting submission Status Were all locations valid Submitted View locations Yes Log 36 14 PM Submission started 36 14 PM ploaded successfully 36 14 PM Spreadsheet ts valid 36 14 PM Creation of sighting staging records started 1 36 15 PM 68 sighting staging record s created 1 3 1 3 J 6 15 PM 1 sighting staging observer record s created 6 15 PM Sighting staging and related records saved 6 15 PM Submission finished successfully 1 1 1 1 4 save log li Confirm that the locations are all valid Click the E The following pop up will display button Atlas User Manual Atlas of NSW Wildlife OEH Staff 83 Message from webpage 2 The status will be set to Ready For import Proceed e Click on the button The pop up closes the location validation box disappears and the Status will be set to Ready for import sighting submission Status Ready for import v Log 1 46 56 PM Submission started 1 46 56 PM Spreadsheet uploaded successfully 1 46 56 PM Spreadsheet is valid 1 46 56 PM Creation of sighting staging records started 1 48 57 PM 68 sighting staging record s created 1 46 57 PM 1 sighting staging observer record s created 1 48 57 PM Sighting staging and related records
66. can search for this e Click onthe 2 _ button A Search for reference pop up appears Search for reference Author s Search e Type in all or part of the Title and or Author s Note that the database will search on all values that contain your search phrase rather than only those references that begin with each search phrase e Click onthe _ button e Inthe resulting list of references click on the button to insert the details into the Reference tab folder Note that this is the only way you are able to view the full details of a reference Search e lf you have selected a reference incorrectly click on the button to search again Atlas User Manual Atlas of NSW Wildlife OEH Staff 47 c Update the details of an existing reference You can edit the details of a reference you have previously entered e Click on the button e An Edit reference pop up will display allowing you to make any necessary changes e To save the changes click on the P2 button A Windows Internet Explorer pop up will appear advising you that this reference may be linked to other sightings Windows Internet Explorer a This reference may be linked ko other sightings tat Any changes will be reflected in those sightings as well Do vou wish to proceed e f sure click on the button d Remove a Reference As the reference is not mandatory if you decide that a sighting should not be attac
67. cess If the record fails validation and is saved to the Quarantine section of Atlas the reason for this will be displayed in the Validation flags field Note that on saving your record you will no longer be notified via a pop up if it saves to Quarantine If interested you would be best to review your records after entry The date and time the sighting was first entered into the database The name of the OEH officer who entered the record If edits have been made to the record since it was originally entered the date and time that the record was last re saved The name of the OEH officer who edited re saved the record Atlas of NSW Wildlife OEH Staff Free text up to 65 characters Auto populated protected from edits Auto populated protected from edits Auto populated protected from edits Auto populated protected from edits Auto populated protected from edits Auto populated protected from edits 41 Specimen lf a specimen has been lodged at a Herbarium or Museum you can assign details as follows e Select the appropriate Source i e either Specimen with public museum or herbarium or Specimen with other collection e Click onthe P __ button located in the top right hand corner of the Sighting tab folder An Edit individual details pop up will appear Edit individual details No specimens found i del Table 5 lists descriptions a
68. cies at a single site e No observer details are available in the sightings module observer information is available in the survey modules b Licensed users with survey data entry rights Users who in addition to holding an Atlas Data Licence have been assigned survey data entry edit rights linked to login pursuant to signing an Atlas Survey Data Provider Agreement Conditions as for General licensed users as well as e clients are authorised to enter survey data into the VIS Flora Survey and Fauna Survey modules e clients have access to records for category 2 sensitive species at as held accuracy in their own survey datasets e clients have edit rights to their own survey datasets note that clients do not have data entry edit rights for observer information Due to privacy issues the observer table is maintained by the Atlas system administrator 3 1 4 OEH staff All OEH staff are able to obtain a staff login to Atlas by emailing the WDU An OEH staff login enables staff to access data which is not released to external clients including restricted datasets provided for internal agency use only and as held coordinates for records of sensitive species There are three levels of access for OEH staff a OEH General e OEH staff can search on all available records and have edit access which allows entry of new sightings and edits to existing sightings within the OEH Default Sightings dataset b O
69. ck Help Ves Click L_Yes_ The pop up closes and the file has been saved Atlas User Manual Atlas of NSW Wildlife OEH Staff 72 Note that because the Reference worksheet is not stored in your csv file the file size will be considerably smaller Your file is now ready to be uploaded via Atlas for submission e Login to the Atlas using your secure login refer to Section 4 1 for assistance In the heading banner note the menu heading titled Import spreadsheet e Move your mouse over the Import spreadsheet menu to display the selection Submit sightings Search A Submit sightings page will display Submit sightings Submission settings Dataset OEH Default Sightings Search Supplied by New Search Scientific licence number Import Type Standard Sighting Import Systematic Survey Sighting Import File upload File Browse The five fields available to populate are a Dataset b Supplied by c Scientific licence number d Import type e File Following is advice for making selections at each of these steps WARNING Unfortunately the submit function under the Import spreadsheet menu option does not currently work at all using Firefox lf you are using Chrome and Opera using the enter key after typing in text instead of clicking on the Search key will cause the application to submit your file for Import before you are able to enter values into the other fields The following error message w
70. claimer the search criteria Species Code TOS 3269 Oo O946 0816 0957 0954 0990 0991 0998 0999 0963 0995 1412 1408 T106 1531 1905 1532 1536 1511 1510 1514 1518 9112 1077 6970 considered a comprehensive inventory and may contain errors and omissions species listed under the Sensitive Species Data Policy may have their locations denatured rounded to 0 19 rounded to 0 01 Copyright the State of NSW through the Office of Environment and Heritage search criteria Internal Report of all Valid Records of Exotic listed Entities in BALLINA LGA returned a total of 3 037 records of 246 species Scientific Name Gambusia holbrooki Rhinella marina Galus gallus Anas platyrhynchos Anas sunerciiosa X platyrhynchos Columba Wia Stentogeva chinensis Pycnonotus jocosus Turdus merula Sturnus ESS THUS VUIQANS Lonchura punctulata Passer domesticus Mus musculus Rattus ratius Canidae sp Canis MOUS Cans MOUS familhara VUES vines Fels catus Lesus Capensis Ciyctolagus CUMICUINS Sus scrote Bos taurus Genus Sp Hypoestes phiyllostachya Alstroemeria pulchella NSW Comm Record Common Name status status Mosquito Fish Cane Toad Fed Junglefowl Mallard Pacific Black Duck Mallard Hybrid Rock Dove Spotted Turtle Dove Red whiskered Bulbul Eurasian Blackbird Common Myrna Common Starling Mutmeg Mannikin House Sparrow House Mouse Black Rat Unidentified canid Dingo domestic do
71. ct location or New e click on the button to enter details into the New Location pop up Either option will override whatever location details were previously stored in the Location tab folder e Once details have been entered into the Location tab folder record the Location Key on your hard copy card sheet Atlas User Manual Atlas of NSW Wildlife OEH Staff 37 You are now ready to enter the Sighting details 5 3 3 Sighting e Click on the Sighting tab folder Observer s Location Reference Datasource There are two slightly different versions of the Sighting tab folder dependant on whether you enter a flora or a fauna sighting The Sighting tab folder defaults to the FAUNA sighting option which will be discussed first The differences in the fields for FLORA sightings are discussed later Enter details for a FAUNA sighting Observer s Location Sighting Fields marked with an asterisk Sighting Key Add Sighting Sighting type First date Y Common name 2 Fauna code Observation Observed Number Microhabitat types AC Flying above canopy BR In on bridge BU In building CK Crevice in rock l CL Crevice in log DA Farm fire dam DT In dead tree stag EW Edge of water FC In on post or stump Fl Flvina within canonv Sightings added today No sightings entered Reference Datasource are mandatory FAUNA FLORA Time 00 Estim
72. curate representation of current abundance It is important to realise that the number of recorded sightings for a species does not necessarily correspond to the actual abundance of that species in NSW A lack of sightings of a species at a particular location does not necessarily indicate its absence just the same as multiple records of a species at a location doesn t necessarily mean the species is abundant e g could be a single plant recorded on multiple dates by different people with slightly different coordinate readings Records are a mix of both historical and current data and as such are not intended to be a current snapshot for an area or species The accuracy of individual locations vary Due to the differing methods used to collect records there is variation in the accuracy of the location at which records are collected The locations of some species are collected via a GPS and will therefore be accurate to 10 to 50 metres While some records collected outside of the Scientific Licence process such as species lists for properties or historical records from published documents can be quite coarse The Atlas database does not contain certain types of information e The Atlas is a database of the presence of individual species so does not record or report on species absence except for survey sites recorded in the survey modules of Atlas and e With the exception of records that are tagged as being part of an Endangered Popula
73. d alone Access databases Known as YETI Refer to the VIS flora survey module user manual for further details 5 2 Background to data entry Data entry is the responsibility of the staff member who collects the record s Records can either be recorded via a Atlas cards or sheets to be entered manually o contact WDU for Atlas cards or sheets o as you enter and save each record in the Atlas see Section 5 3 for details make a note of the unique sighting and location keys on the hard copy record card sheet to allow for ease of reference to the hard copy in future and o file the cards sheets securely either locally or forward to WDU b Atlas spreadsheet for digital import o access a copy of the Atlas spreadsheet online and o submit your completed file via Atlas see Section 5 6 for details Atlas User Manual Atlas of NSW Wildlife OEH Staff 21 5 3 Data entry manual e Under the Atlas Sightings drop down menu select New sighting Atlas sightings Reset timer and Clear all Before commencing data entry it is important to be familiar with the following buttons 56 25 Reset timer oe This timer relates to the secure login software that you need to login to in order to be able to access Atlas Certain processes such as saving information send a message to the server and the timer is automatically reset for another 60 minutes To avoid losing half entered work prior to the 60 minute timer expiring you can
74. d hoc basis Due to the less Atlas User Manual Atlas of NSW Wildlife OEH Staff 9 stringent data entry requirements for some fields in other datasets import of these files into Atlas is not instantaneous as it generally requires considerable work to format the data appropriately for the Atlas e The accuracy of the locations of records in some datasets can be quite coarse The Birdlife Australia Royal Australasian Ornithologists Union RAOU dataset for example was collated in 10 minute grid cells resulting in records having an accuracy of approximately sixteen kilometres 2 1 3 Access to data in the Atlas system Sensitive Species Data Policy and the GIPA Act Access to data held in the Atlas system is governed by e The Government Information Public Access Act 2009 GIPA Act Under this Act all government held information should be accessible to the public and information should only be withheld if it is necessary to do so in the public interest e OEH s Sensitive Species Data Policy Sensitive species are those threatened flora and fauna species which are identified under the Sensitive Species Data Policy as being particularly sensitive to threats such as collection or disease Precise locational data for sensitive species is not made publicly available by OEH and this information is exempt from disclosure for the purposes of the GIPA Act Restrictions on release of personal information As a public sector ag
75. d labelled No of records refers to the number of individual records Please note that in some cases a single record may have noted multiple individuals however this cumulative count has not been calculated i e if a single record noted 5 individuals this will only be recorded as 1 Known v s predicted In the No of records field in some cases instead of a number you may notice the letters K or P No of records K Known and P Predicted results are returned for threatened species or entities endangered communities key threatening processes where there are no actual records in the Atlas database for your search area but where the threatened species or entity is known or predicted to occur within any CMA sub region that overlaps your search area Atlas User Manual Atlas of NSW Wildlife OEH Staff 101 K Known indicates a confirmed record within any CMA sub region that overlaps your search area This data is stored as a distribution layer in the TS Profiles Database If you click or hover over the value in the results list the following info pop up will display E Known where there are confirmed records specimens or otherwise verified sightings in any CMA subregion overlapping the search area P Predicted indicates that this threatened species or entity is likely to occur in a CMA sub region overlapping your search area based on a predicted distribution layer stored in the
76. d to Endangered Populations WDU maintain a shapefile of species specific endangered population boundaries based on the descriptions in the Final Determinations from the Scientific Committee This shapefile is updated at the time of gazettal On saving your record the database cross references the coordinates and species name against this shapefile If your record falls within the boundary of an endangered population for that specific species the relevant endangered population code will be populated in this field on saving Only on re opening your saved sightings will you be able to view the endangered population code in the Population field For fauna only Select from drop Refers to how the species was observed e g observed heard down list scat etc This field is populated as observed by default being the most common observation type If appropriate select a different observation type If more than one observation type was recorded select the most reliable observation type here and enter additional values in the Notes field Atlas User Manual Atlas of NSW Wildlife OEH Staff 40 Atlas User Manual Source Number The total number of individuals Integer between 1 and 999 999 Select from drop down list Select from drop a list ee sex of the species Microhabitat types Breeding types Select from drop down list Source distinguishes standard sightings from those held at public
77. e supply WDU with the e sighting key e recommended status i e the new status that the records should be changed to and e reason for change i e the reason evidence for change For single or few records send as an e mail For large numbers of records such as the results or a species or dataset review send a file dbf excel or tab delimited text with the required details in additional columns E mail this to the WDU 5 5 Open edit an existing sighting You can open specific sightings should you wish to either view the details of the particular sighting or edit the information for a record you previously entered Note that you would only use this menu if you wish to view edit a specific record f you were after all records of a particular species or wanted to create an excel file of records you would need to generate a report from the Search menu refer to Section 6 5 5 1 Open sighting e To open a sighting choose Open sighting from the Atlas Sightings drop down menu Atlas sightings key Location key Species code or any combination of these Open sighting Species Ae Fauna Flora Species code Sighting key Location key search If you type in all or part of the value the database will only search on records that begin with the specified value for that field Note that attempting to use the wildcard to return all sightings may take considerable time or may timeout As only 100 records are displayed
78. e Year of publication Type of publication City of publication If from a journal or book Name of book Name s of editor Volume of publication How reference is used Details of publication Pages Used in manuscript Keywords for article Location Comments In the Reference tab folder you have the option to a create a new reference b search for an existing reference c update the details of an existing reference or d remove a reference Atlas User Manual Atlas of NSW Wildlife OEH Staff 45 Following is advice for each of these available options a Create a new reference New e To enter details for a new reference click on the button A New reference pop up will appear New reference Fields marked with an asterisk are mandatory Reference identification Reference key Title Author s eg Samulson Frank P and Parkes J Publisher name Year of publication Type of publication v City of publication If from a journal or book Name of book Name s of editor Volume of publication How reference is used Details of publication Pages 5 Used in manuscript Keywords for article Location Table 7 lists descriptions and required formats for each of the fields in the Reference tab folder Note that if details are entered into any of these fields the mandatory fields marked with an asterisk must be completed Table 7 Reference tab folder fields Desc
79. e details for the existing entry or entries with the same name If you are certain that you need to create this new observer either because it is a different person or you are unsure if the existing entry is the same person e Click on the button to save the new observer entry Atlas User Manual Atlas of NSW Wildlife OEH Staff 27 c Update the details of an existing Observer If you note an existing observer has missing or outdated details you can update these details Note that if you are unsure if the observer entry is the same person that you are referring to e g you are entering a record for a Bob Smith and you notice there is an observer entry for a B Smith with no other useful contact info please do not edit this observer The existing observer would already be attached to other records and it would be incorrect to apply contact details to a potentially different person If however you are certain of the observer you wish to edit proceed with the changes e Click on the Review link button as displayed in the Observer s tab folder An Edit Observer pop up will appear Edit observer Fields marked with an asterisk are mandatory Observer identification Observer key EWIP Surmame Ewin Given names Peter Occupation Biodiversity Conservation Officer Notes Contact details Address EPRD South West Region PO Box 318 Town Buronga State Postcode 2739 Email peter ewin enviranment nsw_gov au Contact
80. e full conditions under which you can access and use data from the Atlas of NSW Wildlife database are available via the Atlas Data Licence In addition data being provided under licence from the WDU ensures e the licensee is NOT provided with any data which is supplied to OEH for internal OEH use only e the licensee is NOT provided with Observer name s e as licences are only approved once a reasonable request has been provided the WDU can vet any inappropriate requests for data and Atlas User Manual Atlas of NSW Wildlife OEH Staff 86 e Sensitive species are denatured It is critically important that all licensing and supply of Atlas and supporting VIS flora survey data is handled by the WDU only Anyone external to OEH wishing to obtain Atlas records should be directed to e the Atlas website as a public user to access the publicly available data or e the Data Exchange Officer WDU to obtain a licence for more comprehensive data access NB As the data licence applies to anyone external to OEH or working on a project unrelated to their work at OEH OEH staff undertaking studies or working in another job must contact WDU to arrange a licence for access to the data 6 1 3 Sensitive species data policy The coordinates for all species sightings are given to licensed clients at as held accuracy that is with the coordinates provided at the same level of accuracy as they are supplied to WDU for inclusion in Atlas
81. e is displayed as a single page with radio buttons and drop down lists to select your search criteria Before beginning a search please refer to Section 4 3 to review helpful advice and warnings There are six steps at which you can input criteria to refine your search Note that each step has an information button which is located to the left of each step number e Left mouse click once on the button to display a text box underneath the heading with more information about this field As an example the info box for the first step is displayed below Perr tte e All entities e Animals e Plants Fungi s Communities e Threats e Endangered populations e Search for a species or group of species e g birds Type in all or part of a Species Scientific or common name Genus Family Order or Class and click on the Go button The result ng dropdown list v Contain all values that contain your Searcn word For example if you were to Search on the word bat the result list would include not on y bat species such as the Common Bentwing bat but also the Family Hydrobatidae the Genus Acrobates the Grey Grasswren Amytornis barbatus and the Antipodean Albatross Choose the correct option you wish to search on from the dropdown list All entities Animals Plants Fungi Communities Threats Endangered Search for a species or group of populations species e g birds Enter values into each of the six steps as fol
82. e licence agreements and any licences can be filed in the WDU filing system to ensure ease of reference 6 1 7 Current restrictions and policy guidelines Restrictions on use of records in Atlas that have been provided from the Department of Sustainability and Environment VIC DSE e DSE stipulate that OEH are required to obtain prior written permission from the Royal Botanic Gardens Board if their flora distribution records are to be used for any research purposes e Maps available to third parties must be at such a scale that the geographic records supplied under this agreement cannot be determined not finer than 1 250 000 without the express written permission of the Licensor Atlas User Manual Atlas of NSW Wildlife OEH Staff 88 6 2 Start searching 6 2 1 Select search criteria e Click on the Search menu A new window containing the Atlas search page returns BE ren Binet GOVERNMENT eritage the website for the Atlas of NSW Wildlife ATLAS SEARCH You are here Home gt Atlas search Atlas search This atlas contains recorded sightings of plants mammals birds reptiles amphibians some fish and some mainly endangered invertebrates Use the search form below to find recorded sightings and maps of plants or animals in a particular area Find out more 1 Which species or group All entities Animals Plans Fungi Communities Threats Endangered Search for a species or gro
83. ecords worksheet so make sure this is your current worksheet Atlas User Manual Atlas of NSW Wildlife OEH Staff 71 Seven G atlstmports GQ X i EB Tock BH AtlasDakasheet xls Be AtlasSmithJanz012 xls My Recent Documents s M File name My Mekwork Places Save as type AtlasSmithJanz l z xls kr Text Tab delimited t txt Unicode ext txt Microsort Excel TOAS Workbook xls CSV Comma delimited csv ty Ps e Change the filename to whatever is meaningful for you e Click Save A pop up will display advising you that csv files can only save the active sheet Microsoft Excel The selected File type does not support workbooks that contain multiple sheets A To save only the active sheet click OK To save all sheets save them individually using a different File name For each or choose a file type that supports multiple sheets e Click as you no longer need the Reference worksheet A second pop up will now display advising you that the file may contain features that are not compatible with CSV Microsoft Excel AtlasSmithJanZ2012 cs may contain features that are not compatible with CSV Comma delimited Do you want to keep the workbook in this Format To keep this Format which leaves oaut any incompatible Features click Yes To preserve the features click No Then save a copy in the latest Excel Format To see what might be lost cli
84. ection and Biodiversity Conservation Act 1999 o Protected in NSW refers to species listed on the National Parks and Wildlife Act 1974 o CAMBA refers to species listed on the China Australia Migratory Bird Agreement o JAMBA refers to species listed on the Japan Australia Migratory Bird Agreement o ROKAMBA refers to species listed on the Republic of Korea Ausiralia Migratory Bird Agreement o Exotic refers to introduced species o Native refers to all non exotic species e Select one or more Species categories by clicking in the check box es Note that selecting more than one category will return species records that occur in either one of those categories For example selecting both Threatened in NSW and Threatened Nationally will return all records that are listed on either the Threatened Species Conservation Act 1995 or the Environment Protection and Biodiversity Conservation Act 1999 rather than only those species listed on both Acts e To deselect click the check box a second time 3 What area D 3 What area Entire O Selecta O Define my own area Remember that you must select an area atleast 10km x 10km If you select a smaller area the search area geographic area will be automatically extended to approximately 10km x 10km area Choose one of the following three options a Entire area to search on all of NSW together with any available records from neighbouring states b Select a geographic area t
85. en 0 and 60 How accurately the coordinates represent the exact location of Integer the species in metres For example a value of 100 would gt 1 and lt 100 000 mean that the location is accurate to the nearest 100 metres with no more than four decimal places Location Detailed description of the geographic location such as street Free text no character Description nearest cross street town landmark or reserve limit Altitude The height of the location from sea level in metres Integer gt 0 to lt 2500 Geology Code See reference worksheet for Geology values and definitions Select from drop down list Vegetation See reference worksheet for Vegetation Code values and Select from drop down list Code definitions Slope Measured in degrees from the horizontal Integer between 0 and 90 Aspect Measured in degrees starting from zero as North and then Integer between 0 and going in a clockwise direction E g East 90 359 Longitude Seconds Accuracy Location Notes Enter any additional notes regarding the location that do not fit Free text no character within any of the other existing location related fields limit Observer Name of the person who recorded the species Multiple names allowed Atlas User Manual Atlas of NSW Wildlife OEH Staff 68 separated by any delimiter i e space comma semicolon etc Free text up to 500 characters Specimen The Specimen Reg
86. ency OEH is bound by the Privacy and Personal Information Act 1998 NSW Contributors providing sightings records are asked for personal details to allow checking and verification of sightings records but OEH does not release sighting observer details to third parties This restriction does not apply to survey datasets stored in the VIS Flora Survey module and Fauna Survey module where observer names are available to clients with an Atlas login and contributors are reasonably likely to be aware that this information might be disclosed 2 2 Governance and accountabilities 2 2 1 Who to contact WDU s role is primarily the day to day management of the Atlas which covers the maintenance importation validation licensing and supply of data Our role is not to manually enter records for staff or run queries that can be achieved through the existing application Some of our individual responsibilities are listed in Table 1 Table 1 Wildlife Data Unit responsibilities Responsibilities Phone Senior Wildlife Data High level database maintenance 02 9585 6694 Officer e New accounts for OEH staff to access Atlas Wildlife Data Officer New accounts for licensed users to access Atlas 02 9585 6684 Data Exchange Creation of data licence agreements Data exchange for some licensed Atlas users Advice for supply of data to licensed users and OEH contractors Atlas User Manual Atlas of NSW Wildlife OEH Staff 10 Wildlife Data
87. eporting system Water and Energy Programs Branch saving action environment nsw gov au Smoky or littering reporting system Regulatory and Compliance Support Unit compliance services environment nsw gov au Waste tracking the Waste Operations Section hazardouswaste environment nsw gov au Waste data system the Waste Levy Team WasteHelp environment nsw gov au Waterwatch nsw waterwatch environment nsw gov au or phone 02 9995 5000 Please note Your login name and password are the same as your standard network login You will need to ensure you prefix your network login with DEC Your user name is not case sensitive but your password is lf you are ever prompted to update your network password the next time you login to Atlas you need to use your updated password Atlas User Manual Atlas of NSW Wildlife OEH Staff 17 Please log in To log in to your application please enter your credentials and click Loain User name dec sherraj i login e Enter your user name and network password and click on the button The following Atlas homepage will appear providing you access to various modules via drop down menus gt a Office of BioNet Environment ER pn s the website for the Atlas of NSW Wildlife NSW amp Heritage Home Search Import spreadsheet Atlas sightings Fauna survey VIS flora survey Codes Species TS profiles Logout A A g Licensed Users and OEH staff If you have logged i
88. er ak A Are you sure vou want to remove this observer C e Click on the button Atlas User Manual Atlas of NSW Wildlife OEH Staff 29 After the observer s have been entered into the Observer s tab folder you are now ready to enter the location details 5 3 2 Location e Click on the Location tab folder located on the tab menu Observer s Sighting Reference Datasource A New Location pop up box automatically appears New location Fields marked with an asterisk are mandatory Location Key Descriptian Georeference r Location attributes Gpas4 T eps Original unit type Geology type Projected co ordinates Geographic co ordinates structural Latitude Longitude formation Porat Vegetation O kit Mia formation Easting Minutes oe ee Northing Seconds Slope of area Accuracy m Aspect of area Notes Altitude History Date created Created by In the Location tab folder you have the option to a create a new location b search for an existing location c update the details of an existing location or d remove a location Following is advice for each of these available options a Create a new location Table 3 lists descriptions and required formats for each of the fields in the Location tab folder Note that fields marked with an asterisk are mandatory e Enter details into the New location pop up Table 3 Location tab folder fields O pe en O e Location Ke
89. ers Search e o add more than one observer either click on the button to search for existing entries for the observer or click on the button to create a new observer entry e Repeat steps a search for an existing observer and b create a new observer as appropriate until all observers have been added If you attempt to add an observer that you have already selected the following error message will appear T Error Could not retrieve observer data a Observer already selected Cannot assign the same observer to the same record Note that this error message is based upon the unique observer key as opposed to the Surname and given name s fields So if for example there were two entries of the same observer you would be able to add each of these once without the database detecting an error However if you were to attempt to enter the same unique observer twice the above error message would appear and prevent you from adding the observer the second time e Remove an observer lf you add an observer to your record by mistake you can remove the name from the Observer s tab folder Note that this does not mean that you are deleting the observer from the database simply that you are detaching the observer from your specific sighting e If you have added an observer in error click on the Remove link button to remove the observer from the list The following pop up window will appear Windows Internet Explor
90. ers but nothing in the Sighting tab folder you would still need to click on the Update Sighting button in the Sighting tab folder to re validate the sighting against any new details Also note that each time you edit the spatial details of a sighting i e the details within the Georeference box in the Location tab folder the database will re validate the sighting Depending on the changes this may result in a quarantined record being automatically accepted from quarantine or it could result in a valid record being saved to quarantine Atlas User Manual Atlas of NSW Wildlife OEH Staff 60 5 6 Data entry import spreadsheet 5 6 1 Background To facilitate validation and import of datasets collected pursuant to a Scientific Licence the Atlas offers the functionality to submit records online via the Import spreadsheet menu The process for submitting data covers 4 steps enter records into the spreadsheet then save as a comma separated file csv log into Atlas and submit the file review the online validation to ensure the submission was successful or If prompted address any fields requiring further validation and re submit the file until the submission is successful The data will be stored in a waiting area of Atlas Only those files that have been successfully submitted will be reviewed by the WDU to review and authorise the import ao gog Important advice around submitting records for import
91. es Open Coen Folder The file will download giving you the option to either Open the file directly or open the saved file via the Open folder option e Click e The file will open in Excel A B C D E G H J K Data from the BioNet Atlas of NSW Wildlife website which holds records from a number of custodians The data are only indicative and cannot be 2 J 4 5 Report generated on 30 10 2012 1 33 PM Kingdom Class Family G Animalia A ctinopteryg Poeciliidae T ji o Animalia Amphibia Bufonidae g Animalia AWES Phasianidae 10 Animalia AWES Anatidae g Animalia AVES Anatidae 11 12 Animalia AWeS Columbidae 13 Animalia AVES Columbidae 14 Animalia Aves Pycnonotidae 15 Animalia AWES Turdidae 4 16 Animalia AVES Sturnidae 1 Animalia AWES Sturnidae 13 Animalia AYES Estrildidae 19 Animalia AVES Passeridae 20 Animalia Mammalia MMuridae i 21 Animalia Mammalia MMuridae 7 22 Animalia Mammalia Canidae 23 Animalia Mammalia Canidae 24 Animalia Mammalia Canidae 25 Animalia Mammalia Canidae 26 Animalia Mammalia Felidae 4 2 Animalia Mammalia Leporidae 20 Animalia Mammalia Leporidae 29 Animalia Mammalia suidae 30 Animalia Mammalia Bovidae i 31 Animalia Mammalia Ceridae Plantae Flora Acanthaceae a Plantae Flora Alstroemeriace M 4 gt H BallinaExoticList The first five rows of the species list contain a standard dis
92. es themed Sessmake AbSnrine spp Sater et Peed Haney Seis CPateersit Cinan haipati Ah t torturii Abels tpp Fiwd Thorn bela irani a Abela iraina Ahan manot hea manha hap manha Abeimenchua moachaius Taigan TET Abeimomchus moachatus subsp moechestues Abeimoichus Spi Abe spp Aidaa dis a Abdya Ua raaa ABrapiy bm umar Abnitanein nevigena Abrotarcia soi ABS preciiis ABUSE preciiis subsp aikana Aliut precii hut biip paar Abrus p Abuiion calipleyiam Abidin crypicmetaiun Abitian tracasri Thamanian Thurid Weestern heria amier Miri Mountain Thanta arisia Tonia fellow Thoni Abution cerning Abutien geyen var ypa Abuin caycan var gubom aiea ABUN pbu ABUN spp Auton henpphrerel Abulion luktu Ace acmis Rut rumped Thnk Apnth monnthaciicis siap acnniharinin Alora Species Code Fleta Caminat Hane EER I a FaN Dart Lantenn Tieanr TIH Darsi Lenten 3 Ermy Lanierr buesh ALII Lanten bush Heru Aane 74h Harri Aini Conde eet MAH a NUM Enter the details of your species into the spreadsheet Before referring to Table 8 for descriptions and requirements of individual fields please review the following steps which outline the overall guidelines around data entry Only a few fields in the Sighting records worksheet are mandatory These are highlighted in a The first two lanl fields are shown below Atlas User Manual nce Type and SO Ene Species Once Sorenhlc Mame and S
93. es this field will contain the unique species code of the most current name This will only differ from the Taxon Name if the name has changed more than once If the species is a synonym of another species this field will contain the most current scientific name by which this species is known The Subspecies name Atlas User Manual Atlas of NSW Wildlife OEH Staff 125 that these may not necessarily be within the Atlas Taxonomy The taxonomic reference from which the details of this species taxonomy were Authority The name of the person responsible for describing the taxon obtained e g taxonomic website scientific journal TSC Act If the species is listed under the Threatened Species Conservation Act 1995 TSC Act one of the following legal status listings will display E Endangered E2 Endangered population E4 Presumed Extinct E4A Critically endangered species V Vulnerable www legislation nsw gov au maintop view inforce act 101 1995 cd 0 N If the species is listed under the Environment Protection and Biodiversity Conservation Act 1999 EPBC Act one of the following legal status listings will display CD Conservation dependant CE Critically endangered E Endangered V Vulnerable X Extinct XW Extinct in the wild www environment gov au epbc about index html CITES Status The Convention on International Trade in Endangered Species of Wild Fauna and Flora CITES is an intern
94. es name If the species is a hybrid i e the offspring of o different parents usually applied where the parents are of different species The taxonomic reference from which the details of this species taxonomy were obtained g taxonomic website scientific TSC Act If the species is listed under the Threatened Species Conservation Act 1995 TSC Act one of the following legal status listings will display E Endangered E2 Endangered population E4 Presumed Extinct E4A Critically endangered species V Vulnerable www legislation nsw gov au maintop view inforce act 101 1995 cd 0 N Date Listed If the species is listed under the TSC Act the date the species was gazetted Commonwealth Status If the species is listed under the Environment Protection and Biodiversity Conservation Act 1999 EPBC Act one of the following legal status listings will display e CD Conservation dependant e CE Critically endangered e E Endangered e V Vulnerable e X Extinct e XW Extinct in the wild Atlas User Manual Atlas of NSW Wildlife OEH Staff 128 nen a www environment gov au epbc about index html CITES Status The Convention on International Trade in Endangered Species of Wild Fauna and Flora CITES is an international agreement between governments Listing is either e Appendix e Appendix Il e Appendix Ill www cites org NPWS Status If the species is listed under the NSW Natio
95. g Dog Fox Cat Brown Hare Rabbit Pig European cattle Unidentified Deer Parrot Alstroemeria Info 5 Li h 2rd a4 159 252 lt you input and the date of the search Note that while the disclaimer includes a reference to records of Sensitive Species having their locations denatured please note that this is the standard disclaimer that is used for all data extractions i e OEH staff external users obtaining data under a licence or members of the public The denaturing will only apply Atlas User Manual Atlas of NSW Wildlife OEH Staff 114 to those species annotated with a single carat or double carat next to the species name which will not apply to OEH staff extracting records for themselves using their OEH account The species list contains the fields as listed in Table 11 Table 11 Fields contained in the Species list Fea Desorption SSS Species Code A unique code attributed to an individual species genus or family Codes can be obtained from the Census of Australia Vertebrate Species CAVS and Census of Australian Plant Species CAPS library fields Scientific Name The scientific name by which the species is known Introduced non native species are denoted by an asterisk The common name by which the species is known NSW Status Refers to species listed under NSW legislation only e National Parks and Wildlife Act 1974 e Threatened Species Conservation Act 1995
96. he landholder of this condition No other clauses can over rule this agreement e g after signing a scientific licence the licencee cannot argue that they are bound by a confidentiality agreement with a landholder which prevents them from passing survey data on to OEH Note that some surveys such as bird surveys are non invasive and therefore will not require a Scientific Licence though such surveys that include call playback probably will Part 1 of the Reporting requirements of the Scientific Licence lists the required details and format to record sightings as well as the process by which records must be submitted Scientific Licence Reporting Requirements Part 1 lt is a requirement of all S132c licences issued that a full report of the actual work carried out under licence be submitted at the end of the licensing period and before any renewal will be granted The report must include Atlas User Manual Atlas of NSW Wildlife OEH Staff 7 a details of ALL animals plants materials or activities collected captured observed or undertaken under the licence including b species identification c precise locality description d precise geographic coordinates AMG MGA or latitude longitude including datum accuracy and whether a GPS was used and e date of trapping observation or collection f A list of locations surveyed including geographic coordinates must be included for those licences authorising flora and
97. he records see Section 6 2 4 and Download records see Section 6 2 5 O O O 3 Atlas User Manual Atlas of NSW Wildlife OEH Staff 98 6 2 2 Review results The search results will return as a species list Following is a sample results page for all Exotic species in Ballina LGA Note that depending on your screen resolution you may only see the first species in your list so you may need to use your scroll bar Search results 2 hich species or group all O animals Plants O Fungi Communities O Threats Endangered Search for a species or group of species e g entities populations birds 4 Download records gt Save species list gt View map W Displaying 1 100 of 246 species below To map records for individual species select up to 5 species then click view map 3 a 4 5 6 Common name Scientific name Map NSW Com 0 of Clear all status statusArecords Animalia Mosquito Fish Gambusia i O Actinopterygii 7 Poeciliidae Amphibia Cane Toad Rhinella marina C 340 Bufonidae Aves Red Junglefowl Gallus gallus F 1 Phasianidae Anatidae Mallard Anas platyrhynchos C 3 Pacific Black Duck Mallard Hybrid Anas superciliosa x platyrhynchos F 1 Columbidae Rock Dove Columba livia F 273 Spotted Turtle Dove Streptopelia chinensis CO 347 Pycnonotidae Red whiskered Bulbul Pycnonotus jocosus F 2 Turdidae Eurasian Blackbird Turdus merula F 1 Stiurnicdae Coammanan Muna Stiurniis trictic F
98. hed to a reference after all you can remove the details e To remove details of a reference from your sighting click on the 2 button Note that this is only removing the link between the reference and your sighting i e you are not deleting the reference from the database At this point if you do not wish to alter the dataset to which the record will be saved to you can skip to Section 5 3 6 Save the sighting 5 3 5 Datasource While all OEH staff have view access to all records in Atlas the ability to enter new records and edit existing records is restricted by which dataset s you have access to When your Atlas account is created all OEH staff are given access to the dataset OEH Default Sightings as the default dataset You can have access to additional datasets and if appropriate nominate a different dataset as your default These details regarding the dataset to which your record is attached are contained in the Datasource tab folder You would only need to view and edit the Datasource tab folder if you wish your records to be assigned to a different dataset that you have already been given access to If for example you are coordinating a community survey for records of a particular species you may want all of those records attached to a particular dataset name Keep in mind that records collected as part of a systematic survey should always be entered via the appropriate survey module To view or edit the D
99. ich Row s contain fields that require review and edits with a brief description of what edits are required as shown in the example above Note that the Row number here refers to the row number in your excel file Note that only the first 100 errors will display in the log if there are more than 100 error messages or you wish to review your messages at a later date you will need to save the log to view details e Click onthe 2 9 button You will need to fix these errors in the Excel file Editing the excel file ensures that the formulae and reference worksheet validates any new values added e Make any edits to the Excel file e Resave the file as a csv file e In Atlas re submit the csv file for upload Repeat this process as necessary until the Status returns as Submitted b Submitted If the Status type displays as Submitted this means that your submission has passed almost all validations Atlas User Manual Atlas of NSW Wildlife OEH Staff 80 sighting submission Status r Were all locations valid Submitted ka View locations Yes No Submission started Spreadsheet uploaded successfully Spreadsheet is valid Creation of sighting staging records started 69 sighting staging record s created 1 sighting staging observer record s created Sighting staging and related records saved Submission finished successfully Save log Note that the Sighting Submission pop up will include the foll
100. idual species genus or Unique family letter number Background to Fauna Codes see CAVS list The Atlas stores the taxonomic details of many species each assigned a unique code Fauna codes are stored within library files in the Atlas known as CAVS explained below To enter a record into the Atlas a unique species code for that species must already exist in the Atlas database Fauna codes CAVS Taxonomic information for fauna species are taken from the Census of Australian Vertebrate Species CAVS which is maintained by the Australian Biological Resources Study ABRS as part of the Department of Sustainability Environment Water Population and Communities SEWPC Sometimes a code is not readily available such as when a species is in the process of being formally described or when ABRS have yet to assign a code In all these cases the WDU will need to create a temporary code usually starting with a letter such as T for temporary or for invertebrate Generally you would only enter the code if you already know it In most cases you would select the species by either Scientific name or Common name and allow the database to automatically populate the Fauna code Whether the species is part of an Endangered Population as N A listed under the TSC Act You will not be able to fill in this field it Auto populated will be automatically populated if applicable once you save the protected from record edits Backgroun
101. idual users have for particular records are defined at the dataset level Module The Atlas of NSW Wildlife is a composite database comprising underlying systems referred to as Modules The modules include Atlas sightings Fauna survey VIS flora survey Observer The name of the person who sighted recorded a species OEH The Office of Environment and Heritage The body of the NSW state government responsible for maintaining the Atlas The OEH sits within the Department of Premier and Cabinet Pop up Distinct windows that appear on screen allowing for data entry review or to convey information regarding successful saves Working within a pop up does not mean that you have navigated from the page previously being viewed consequently your session timer will not be reset while working within a pop up Sensitive species data policy This policy lists species identified as sensitive to disturbance and exploitation and restricts the supply of precise locational information about these species Further information is available via the Policy link www environment nsw gov au policiesandguidelines SensitiveSpeciesPolicy htm Atlas User Manual Atlas of NSW Wildlife OEH Staff 130 WDU The Wildlife Data Unit refers to the section within the OEH that is responsible for the maintenance of the Atlas application and the composite modules If you have any queries regarding the Atlas database the WDU should be your first point
102. ildlife OEH Staff 95 Map Extent Use your mouse to define an area of interest on the map or type the Show Extent Geographic coordinates into the North East South and West fields to define a bounding box Note that all coordinates are to be entered in GDA94 datum for North o 00 a Minimum area of 0 1 degrees by 0 1 degrees approximately 10km by 10km If West 0 00 East o 00 Use Bach you define a search area which is less than the minimum the coordinates will South be expanded by default After selecting your area of interest click on the Use Extent button to confirm your selection and close the map window If you have Projected coordinates Zone Easting porenine Glick bers o assistance to convert to Geographics You will be re directed to an excel conversion tool Convert xls as shown below Ef Convert xls Sel Al 8 Ee o o o e Sd P ST RSJ s STJ ujv UT Wh Le L Decimal Degree GDA MGA Easting J Northing Latitude 31 22451 Longitude INSTRUCTIONS 1 Enter the zone number in cell F3 2 Enter the easting in cell F4 3 Enter the northing in cell P4 Note Records in the Atlas are referenced using the datum GDA94 lf you have coordinates based on datum AGD66 the Land and Property Management Authority tool at http scims lands nsw gov au transform html can be used to convert them to GDA94 44 gt ot Constants amp Parameters E N Zne to Latitude amp Longitude
103. ill need to review both the Status and Log values to determine how next to proceed Generally you will receive one of two Status values a Invalid or b Submitted Following is a summary of what these different Status types mean a Invalid If the Status type displays as Invalid this indicates that your file contains erroneous or missing data Atlas User Manual Atlas of NSW Wildlife OEH Staff 79 sighting submission C Status Invalid wt Log 11 57 54 AM Submission started 11 57 54 AM Spreadsheet uploaded successfully 11 57 54 AM Row 4 type is invalid Type must be either FA or FL 11 57 54 AM Row 4 first date is invalid First date must be a value between 01 01 1770 and today First date must be earlier than last date 11 57 54 AM Row 4 last date is invalid Last date must be a value between 01 01 1770 and today Last date must be later than first date 11 57 54 AM Row 4 count is invalid Count must be an integer gt 0 11 57 54 AM Row 4 datum is invalid 11 57 54 AM Row 4 gps is invalid 11 57 54 AM Row 4 zone ts invalid Zone must be an integer 11 57 54 AM Row 4 coordinate is invalid 11 57 54 AM Row 4 accuracy is invalid Accuracy must be a number between 1 and 100 000 up to 4 decimal places 11 57 54 AM Row 4 location description is invalid Location description cannot be null and refers to the place name 11 57 54 AM Row 4 geology code is invalid save log The Log will identify wh
104. ill return Error D File is required Please ensure you click on the 2 button a Dataset Records in the Atlas are grouped according to datasets to which they belong In order to enter and edit records users will need to have access to specific datasets Note that you can have access to multiple datasets but one dataset will be your default Your default dataset and additional datasets to which you have access to are maintained at your account level by the WDU Atlas User Manual Atlas of NSW Wildlife OEH Staff 73 The default dataset to which all files you submit for import OEH should be set to OEH Default Sightings If this field is blank or a different dataset displays you will need to search on the OEH Default Sightings dataset Keep in mind that records collected as part of a systematic survey should always be entered via the appropriate survey module Table 9 summarises the name of the Dataset to which different Users should be submitting non survey files to for Import Table 9 Name of Dataset to which digital files are to be submitted under dependant on User role Name of Dataset that imported records are to be assigned to OEH staff OEH Default Sightings Licensed Users OEH Data from Scientific Licences dataset Registered Users OEH Data from Scientific Licences dataset Where OEH Default Sightings does NOT appear by default in the Dataset box please do the following e Click onthe 7 2 _
105. inue to click on additional records as necessary to display details e To highlight a specific record and automatically zoom to it s location on the map you can click on the amp amp icon in the Map legend box i e shown by the hand to the left on the individual record Atlas User Manual Atlas of NSW Wildlife OEH Staff 108 Identify Record 1 Dataset Name Dan Lunney s Wildlife cy ney Sighting Key WS 487S6 Species Code 3269 Record 4 Dataset Hame Dan Lunney s Wildlife Scientific Name Rhinella marina Common Name Cane Toad First Date 1077 2004 12 00 00 AM Last Date 30 06 2006 42 00 00 AM k i ML asd a haces Observation Type Obszerne d cy ney Species Code 3269 Seite Walidsand seca piedinithout Scientific Name Rhinella marina Common Name Cane Toad First Date 07 2004 12 00 00 AM Last Date S006 2006 12 00 00 And Obsenmation Type Obserned modification Walidatian Flags yy Status Walid and accepted without E modification Walidatian Flags Observer Name Unknown Description Zone SG Easting 547690 Northing 6874044 Accuracy T0000 Sighting Motes Data Entry Nicholas ee 7 Colman Tako il 7 Location Hotes e Double clicking on the button will zoom your map into the finest allowable scale centred on that record e f you wish to clear the current list of sighting details click on the icon then click on the E ICON Print e To view your map in
106. ions of Sensitive Species www environment nsw gov au policiesandguidelines SensitiveSpeciesPolicy htm The OEH officer employing them is responsible for supplying the data to the contractor however if in need of assistance please contact WDU for advice 6 1 6 Requirements for OEH staff obtaining data for project use lf for example you are working on a project for a particular area of the state for which you notice there is another dataset which is not already part of the Atlas but which would be useful to your project e g some bird data from a Birding club or plant records from a local herbarium please contact WDU to discuss before you rush out and acquire purchase the data lt is in OEH s best interest if you are able to acquire the data for incorporation into the Atlas so that it may be used by all staff Obtaining part or all of a dataset and not feeding this into the Atlas can result in wasted OEH resources particularly if other staff obtain the same dataset in future e lf acost is involved it might be relatively cost effective for OEH to obtain the entire dataset e Obtaining entire datasets at a time rather than by fragments can make periodic updates more efficient e While WDU do not have funding for data acquisition we can certainly look into various options such as a bilateral data exchange e WDU can provide advice information on fields needed to ensure the data can be added to the Atlas e WODU can negotiat
107. is not required for flora Scientific Name shall be required for fauna where Common Name is not supplied Scientific Name is required for flora If Soecimen Rego is provided Specimen Location must be provided and vice versa If Zone Easting and Northing are not supplied Latitude and Longitude OR Latitude Degrees Latitude Minutes Latitude Seconds and Longitude Degrees Longitude Minutes Longitude Seconds are required If any of the fields in Reference section are supplied the fields Title Author s Type of Publication and Year of Publication are required 5 6 3 Submit your file for import Once all sighting details have been entered you are ready to submit your file for import You will first need to save your file in the correct format a comma separated file csv e In Excel make sure the Sighting records worksheet is the worksheet in your current view e Select the Save As option from the File drop down menu A Save As pop up will appear Atlas User Manual Atlas of NSW Wildlife OEH Staff 70 AtlasDatasheet xls i bal AtlasSmithJanz012 xls My Recent Documents My Documents i My Computer i gt File name OtlasDatasheet xls a My Metwork Places Save as type Microsoft Office Excel workbook xls wt e Inthe Save As pop up select the file type csv from the Save as type drop down menu Note that this will only save the worksheet in your view the Sighting r
108. l the data come from 2 1 2 Limitations 2 1 3 Access to data in the Atlas system 2 2 Governance and accountabilities 2 2 1 Who to contact 2 2 2 Specific procedures 3 Apply for login access 3 1 Levels of access 3 1 1 General Public access no login required 3 1 2 Registered Public access 3 1 3 Access for clients who hold an Atlas Data Licence 3 1 4 OEH staff 4 Getting started 4 1 How to login 4 2 How to logout 4 3 Useful buttons and warning advice 5 Data entry 5 1 Background to different types of records 5 1 1 Non survey data 5 1 2 Systematic survey data 5 2 Background to data entry 5 3 Data entry manual 5 3 1 Observer 5 3 2 Location 5 3 3 Sighting 5 3 4 Reference 5 3 5 Datasource 5 3 6 Save the sighting 5 4 Validation and Quarantine 5 4 1 Background 5 4 2 Background to accepted distribution maps 5 4 3 How to determine if records you have entered have been saved to Quarantine Atlas User Manual Atlas of NSW Wildlife OEH Staff on oO oO 00 10 10 11 15 15 15 15 15 16 17 17 18 20 21 21 21 21 21 22 22 30 38 45 48 50 54 54 55 55 5 4 4 How can staff have records removed from Quarantine 57 5 5 Open edit an existing sighting 57 5 5 1 Open sighting 57 9 5 2 Edit sighting 60 5 6 Data entry import spreadsheet 61 5 6 1 Background 61 5 6 2 Enter records into the AtlasDatasheet xls file 62 5 6 3 Submit your file for import 70 5 6 4 Troubleshooting 84 5 6 5 H
109. lae and reference data It will substantially reduce in size once you are prompted to re save it in a different format i e as a csv file e Open the AtlasDatasheet xls file Note that there are 2 worksheets a il records this is where all the ails details are entered E Species Code Species code can be assigned by Fauna OEH or see the Sequential F4 or reference flora FL worksheet F G Ht M N o P Q RA Datum GPS Zone Easting Northing Latitude Field accepts multiple codes OoOO O Speies ttsts idCY Scientific Hame Source Code Source of the sighting automatically populated as 4 sighting Alter if specimen lodged or sighting is questionable Date of sighting If morethan 1 day Count of reference e g Anabat See ddimmiyyyy ddimmiyyyy individuals worksheet for reference worksheet for Was a GPS hh mm hh mm definitions initions initions definitions used Enter one co ordinate type only i e Zone EastingNorthi Accuracy of count See 09 00 1 Oo 4 amp oo eujin 4 G3 OT Od RO 0 CO SI amp oo ho 2 o a Se ee ee ed Ed gt gt gt gt gt gt Q 3J 32 M 4 gt gt Sighting Records Reference Ic j gt Ready NUM Details of each field and the input requirements are contained in Table 8 b Reference this contains the codes
110. lic The Atlas covers all of NSW and may include some records from neighbouring states though it is not a comprehensive inventory of all species or all locations of species in NSW 2 1 1 Where does all the data come from Background Data comes to the Atlas from a variety of sources It is important to distinguish between the various categories of data so that OEH staff are accessing the most appropriate data for their needs and as an Agency we are not breaching any licensing conditions we have with other organisations Categories of data There are 2 distinct categories of data within the Atlas a Unrestricted data i e data that OEH are authorised to distribute to external clients in accordance with OEH policy e survey sightings records from the Atlas s in built flora and fauna survey modules e records from consultants research scientists and others as part of the Scientific Licence procedure e incidental sightings records from the public and e records from other custodians including the National Herbarium of NSW the Australian Museum Forests NSW NSW Fisheries and the Australian Bird and Bat Banding Scheme that have licensed OEH to distribute their data b Restricted data i e data obtained under licence from other organisations restricted to internal use by OEH staff only In addition to data that OEH are custodian of we also obtain records from other organisations or individuals under a Licence agreement which pre
111. local government agencies for environmental assessments non government organisations managing private reserves or providing advice on local projects academics and researchers working in particular areas or species students working on school or university projects land holders undertaking land clearing applications and private individuals who may wish to know about species on and around their property 6 1 2 Why is data provided under a licence agreement to external clients Data is provided under licence to protect the locations of species particularly those that are sensitive and to ensure that the appropriate data is accessed An Atlas licence for clients external to OEH e licences the user for use of the Atlas system and the data they retrieve from it e enables multiple users within the one organisation to obtain access to the Atlas under a single licence and e defines the restrictions around mapping of records This enables mapping of non sensitive species at any scale Should the user wish to produce a map which does include sensitive species they can either o refine the scale to 1 250 000 or coarser or o produce a map from the Atlas via public user access at any scale where locations of Category 2 sensitive species are denatured to 0 1 approximately ten kilometres accuracy and Category 3 sensitive species and denatured by 0 01 approximately one kilometre accuracy for Category 3 by default Th
112. location descriptions that contain the word Grafton Keep in mind that the search word s are a string so the text needs to be written exactly e g searching on Grafton Road will return all description that contains Grafton Road but not Grafton Rd for example e Click onthe _ button Atlas User Manual Atlas of NSW Wildlife OEH Staff 35 The results list that returns includes the Location key and Description fields Fields marked with an asterisk are mandatory Location key Description Grafton Search Results 1 100 of 4590 LPJGI0135151 Berek along Old Glen Innes Grafton Road from intersection of Wintervale Road North of road LPJGI0135060 100m North West on Conroys Road from junction with Old Grafton Road Gully West side of Road Select Select LP JGI0125887 1km from Grafton Old Glen Innes Rd Road at old quarry western track and approx 1km past track intersection 60m south of hill LPJGI0113566 ikm Halfway Creek S of Grafton near Pacific Hwy Select Select LPJGI0125886 ikm west on Ramornie Rd 1km from ald Grafton Glenn Innes Rd site 400m along ald logging track past first bend in road after old gravel pit LPJGI0135152 ras along Old Glen Innes Gratton Road from intersection of VWintervale Road North of road LPJGIO135056 350m East along Old Grafton Road from junction with Doboy Road North side of road Select Select Select LPJGI0125989 5 5km
113. low the cell format to display and enter the date in the format dd mm yyyy or click on the calendar icon to display a pop up calendar allowing you to select the date s E Today August 16 2011 li To select record recorded before a particular date click on the Record before field and either choose the date from the pop up calendar or type the date in the format dd mm yyyy iii To choose records recorded within a specific time period enter details into both the Record since and Record before fields where the date for the Record since field is lt the date of the Record before field Atlas User Manual Atlas of NSW Wildlife OEH Staff 97 5 Status Note the Status filter is only available via OEH staff login 2 5 Status valid records valid records excl vagrants and populations that no longer Quarantine records All records incl quarantine suspect and rejected only extant only records All records entered into the Atlas undergo a validation check to ensure they do not contain any obvious errors Such validations include checking that the record occurs within the accepted range for the species and whether the record is a potential duplicate See Section 5 4 for more detail Choose one of the following options a Valid records only to search on only those records that have passed validation checks b Valid records excl vagrants and populations that are no longer extant c
114. lows 1 Which species or group 2 1 Which species or group Al entities Animals Plants D Fungi Communities Threats O Endangered Search for a species or group of populations species e g birds Choose one of the following eight options a All entities b Animals c Plants d Fungi e Communities threatened Ecological Communities as listed under the TSC Act f Threats Key Threatening Processes as listed under the TSC Act g Endangered Populations as listed under the TSC Act or h Search for a species or group of species e g birds If selecting a specific species or group e Click on the last option Search for a species or group of species e g birds to display a search box Atlas User Manual Atlas of NSW Wildlife OEH Staff 90 Search for term at least 3 letters and click Go D Go Term selected e Type in all or part of a Species scientific or common name Genus Family Order or Class e Click on the 7 button A Species pop up appears listing all values that contain your search word For example if you were to search on the word bat the result list would include not only bat species such as the Common Bentwing bat but also the Family Hydrobatidae the Genus Acrobates the Grey Grasswren Amytornis barbatus and the Antipodean Albatross D Species Select one from the list below Acacia dealbata Species y Silver Wattle dealbata Subspecies Silver Wat
115. lt in the last entered Specimen details not being saved to the database e Once all Specimen details have been added close the Edit individual details pop up lf you need to make changes to any of the specimen details you have entered e click on the 2 link button to make changes to any of the fields or click on the EMO link button to remove all reference to the individual details Atlas User Manual Atlas of NSW Wildlife OEH Staff 43 Enter details for a FLORA sighting i l r RA e To enter a flora sighting click on the flora radio button FLORA Observer s Location Sighting Reference Datasource Fields marked with an asterisk are mandatory Add Sighting Specimen Sighting Key Add Sighting Sighting type C FAUNA FLORA First date 2 Time 00 00 Last date Time 00 00 Commonname 2 Scientific name 2 Flora code Population Observation Flora Record vj Source Sighting only v Number Estimate v Growth habit v Height m lower upper Breeding types Notes BU Flower Buds FL Flowering FR Fresh Fruit N No Breeding Evident OF Old Fruit History SD Seeds External key Date created SE Seedlings Present File location Created by Y Breeding Present but not specified Status Date Updated Validation flags Updated by Sightings added today No sightings entered Flora records are entered as for fauna guidelines see Table 4 and 5 wi
116. mus Red tailed Black Cockatoo 0264 Calyptorhynchus banksii Red tailed Black Cockatoo coastal subspecies 8656 Calyptorhynchus banksii banksii Red tailed Black Cockatoo inland subspecies 8857 la Scroll down through the list to select the appropriate name Note that not all species will have a common name assigned in Atlas Scientific The scientific name by which the species is known Type in all or name Type in all or part of the beginning of the Scientific name Note Part of the that the drop down list will only display a selection of those beginning of Atlas User Manual Atlas of NSW Wildlife OEH Staff 39 F l Population ia scientific names that begin with the values entered the name and D os select from the Scientific name cac drop down list Cacatua galerita Sulphur crested Cockatoo 0269 Cacatua galerita fitzroyi 6879 Cacatua galeria galerta 88 38 Cacatua Hybrid Little Corella Pink Cockatoo L PH Cacatua Hybrid Galah Pink Cockatoo PH Cacatua pastinator Western Corella 0795 Cacatua pastinator derbyi 8871 Cacatua pastinator pastinator 6870 cacatua sanguinea Little Corella 02 1 Cacatua sanguinea gymnopis 6673 Cacatua sanguinea normantoni 6o72 Cacatua sanguinea sanguinea da 4 Cacatua sanguinea westralensis 2875 Cacatua ep 7187 a sss _ Scroll down to select the appropriate species A unique code attributed to an indiv
117. n as a licensed user or as an OEH staff member you will have access to information which is not made publicly available Staff must use this confidential information in accordance with OEH s Sensitive Species Data Policy licensed clients must use the information in accordance with their Atlas Data Licence Registered Users If you have logged in as a Registered user you will have access only to information which OEH has made publicly available If you require more detailed location information for sensitive species than is publicly available you can apply for an Atlas Data Licence conditions apply Links to user Manuals Overview of Atlas system Atlas Fauna Survey VIS Flora Survey Accessibility Privacy Copyright Feedback 4 2 How to logout Once you have finished with your Atlas session you can either e close the Windows Internet Explorer session as you would any internet session and you will be logged out automatically or e click on the Logout menu You will then be re directed back to the OEH online security portal login page Note that if after logging out you subsequently login you will be directed to the following My applications page listing all the applications that you have access to Atlas User Manual Atlas of NSW Wildlife OEH Staff 18 W Office of Environment NSW amp Heritage My applications My details Change my details User ID dec sherraj Change password Username Sher
118. n in NSW Atlas User Manual Atlas of NSW Wildlife OEH Staff 105 Overview Map f Ape Willuimbimtie o E a er Byron Bay S 4 Sorte F kai a f Casi C z Hide or scroll through map pop ups The pop ups can either be closed by clicking on the x symbol in the top right hand corner or hidden by clicking on the back arrow in the top left corner of the following menu option Note that as multiple pop up boxes are selected from the left hand side of the icon bar i e Map legend Overview Identify and Print the up and down arrows allow you to scroll through the pop ups Map Legend F Map Legend Map Legend vs Species Sightings Cane Toad Rhinella marina Rock Dove Columba livia spotted Turhe Dove Streptopelia chiner Common Starling Sturnus vulgaris House Sparrow Passer domesticus mM A Admin Layer Atlas User Manual Atlas of NSW Wildlife OEH Staff 106 The Map Legend identifies the selected species and any spatial layers that are on your map Two scroll bars will display One scroll bar allows you to navigate up and down through the list of spatial layers while the other scroll bar allows you to navigate sideways enabling you to view the full species name Note the icons in the top right hand corner of this pop up Layer transparency The transparency i e brightness level can be adjusted here e To alter the transparency of each layer click on the ball and drag alo
119. n only choose up to 5 individual species to map e f you wish to clear your current selections click on the ESEN link button Note that if you have more than 100 species returned in your result set you will not be able to select records from multiple pages i e selecting species from the current page and then clicking on a subsequent page will clear the selections from the first page You will be able to make selections from the entire list only after clicking on the show all entities link button e Once you have selected up to five species to map click on the W map link button A new window with a map will display Zoomed to your area of interest office of Environment amp Heritage Atlas of NSW Wildlife fp gt D Cl mp Pag Safety Toos Leg ad eee Clues a amp wu an gn ty 7 T r u y 9 J 7Y ji nua Be weet x Smi The map is interactive and allows you to zoom pan identify and print your map by accessing the tool menu E E E i 1 Identify fy Print Foor In zoom Out W Pan E zoomto NSW The four menus on the left hand side of the menu Overview Map Map Legend Identify and Print will display pop up windows allowing you to scrutinise various aspects of the map The four menus on the right hand side of the menu Zoom In Zoom Out Pan and Zoom to NSW allow you to interact with the map Note however that selecting the Identify menu will de activa
120. nal Parks and Wildlife Act 1974 NPW Act the following legal status listings will display e P Protected Plants www legislation nsw gov au maintop view inforce act 80 1974 cd 0 N Sensitivity Class If the species is listed under OEH s Sensitive Species Data Policy one of the following will display e Sensitivity Class 1 e Sensitivity Class 2 e Sensitivity Class 3 www environment nsw gov au policiesandguidelines SensitiveSpeciesPolicy htm NPWS Flowers A subset of protected plants as listed under the NSW National Parks and Wildlife Act 1974 NPW Act www legislation nsw gov au maintop view inforce act 80 1974 cd 0 N NPWS Foliage A subset of protected plants as listed under the NSW National Parks and Wildlife Act 1974 NPW Act www legislation nsw gov au maintop view inforce act 80 1974 cd 0 N NPWS Whole Plants A subset of protected plants as listed under the NSW National Parks and Wildlife Act 1974 NPW Act www legislation nsw gov au maintop view inforce act 80 1974 cd 0 N Extent type Coding pertaining to species identified in Rare or Threatened Australian Plants See Briggs J D and Leigh J H 1995 Rare or Threatened Australian Plants Revised Edition C S R O Publishing Victoria Conservation type Coding pertaining to species identified in Rare or Threatened Australian Plants See Briggs J D and Leigh J H 1995 Rare or Threatened Australian Plants Revised Edition C S 1 R O Publishing Victoria Ade
121. nd required formats for each of the fields in the Edit Individual details tab folder Note that fields marked with an asterisk are mandatory e Enter details into the Edit individual details tab folder Table 5 Edit individual details Field Desoription o Specimen Unique number assigned by the Herbarium or Museum If not yet Free text up to rego available write not provided 40 characters Specimen The name of the institution at which the specimen has been Select from the location lodged drop down list Length mm The length of the specimen in millimetres Numeric up to 9 999 with up to 2 decimal places 9 Weight The weight of the specimen in grams Numeric up to 9 999 with up to 2 decimal places Field no If you have assigned your own unique code for the specimen Free text up to 40 characters e To save the Specimen details click the 4 link button Atlas User Manual Atlas of NSW Wildlife OEH Staff 42 The link buttons Review Remove will appear to the right of your Specimen details additionally an extra blank line is inserted underneath Edit individual details Specimen Length Weight rego mm ig Field no ABC123a Review Remove e fa specimen has been lodged at multiple locations enter the relevant details and click on the 44 link button again Note that you must click on the 424 link button after each new Specimen details are entered Failing to click 84 will resu
122. ndatory field you should enter as many details as possible This both avoids duplicate observer entries being created in future and also assists in OEH staff being able to contact observers in the future should further details regarding sightings be required Table 2 lists descriptions and required formats for each of the fields in the New Observer pop up Table 2 Observer tab folder fields rea oeserpton Observer key A code automatically assigned on saving to each observer created a mer protected from edits Notes Any additional notes regarding the Free text up to 500 characters observer such as experience with species identification qualifications and alternate mailing address etc Free text up to 50 characters per line s T oo Po O aas Emal fe Free text up to 75 characters Atlas User Manual Atlas of NSW Wildlife OEH Staff 26 Phone type The type of contact number as listed Select from drop down list in the drop down list Phone type Home Work Mobile Fax Note that details can be stored for multiple phone types NB After adding the phone number for each phone type always click on the 4 link button located to the right of the Phone number field to save the details of each Contact number O Cc O Cc O O Clicking on the Add button located in the top right corner of the Observer pop up without first clicking on the Add link button will result in the last en
123. nformation about key threatening processes This information is also available without login via the public Threatened Species and BioNet Atlas websites e Access the Data Analysis function of the VIS Flora Survey module to export data and carry out data analysis 3 1 3 Access for clients who hold an Atlas Data Licence Parties who hold an Atlas Data Licence are provided with licensed login access to the database The Atlas Data Licence is renewed annually and user access permissions are checked and updated at this time There are two categories of licensed clients a General e Clients have access to all the modules available to registered users i e Atlas search VIS Flora survey including Data Analysis Import spreadsheet Codes Species and TS profiles e In addition clients have access to the Fauna survey module e Inthe Atlas Search module location notes are available except for records of category 2 sensitive species Atlas User Manual Atlas of NSW Wildlife OEH Staff 15 e Records for category 3 sensitive species are available at as held accuracy in the sightings and survey modules and location description notes are available for these species e Records for category 2 sensitive species are denatured to 0 01 degrees 1km in the Search module and location description notes are withheld for these species e Records for category 2 species are not available in the survey modules which record multiple spe
124. ng example searching on Surname ewin and Given name s p will return all name entries that contain both values rather than only those entries that begin with those values Search for observer Surname Given name s search Results 1 3 of 3 a name s Albury Brewing amp none Malting Co provided RBG Collector Select EPRD South West 03 5021 Ewin Peter Region Buronga 8946 peter ewin enviranment nsw_gov au Select Ewin Peter CADU Select Often you may find that the same observer has been entered multiple times In some cases this is the result of multiple observer names being created in different NPWS offices when the original Atlas was a stand alone database i e prior to it being centrally available In other cases it s possible that insufficient or different contact details were attributed to the original entry so multiple entries were created for the same observer by different staff Another reason is because datasets including those within the previous vegetation survey databases or licensed datasets such as the Royal Botanic Gardens RBG and Forests NSW are created automatically via a bulk import process Atlas User Manual Atlas of NSW Wildlife OEH Staff 23 e Click on the i button for an individual observer to obtain a pop up of all contact details User key EM VIP Given namelsh Peter Surname Esin Address EPRD Couth West Region PO Box 312 City Buronga Fiale
125. ng is advice for each of these scenarios a Missing values While there are too many error messages to list all an example of an error message where values have not been entered into mandatory fields is shown below In this case no values were entered into the Sighting tab folder Error Please correct the error s below First Date cannot be empty e Last Date cannot be empty e Fauna code cannot be empty e You would need to edit the values in the fields listed and attempt to save by clicking onthe 2 Sighting button in the Sighting tab folder b Incorrect values While there are too many error messages to list all an example of an error message where an incorrect value was entered is shown below In this case a number greater than 90 was entered into the Slope field in the Location tab folder Error Please correct the errors below Slope of area must be a number between 0 and 90 e You would need to edit the values in the fields listed and attempt to save by clicking onthe 2 Sighting button in the Sighting tab folder c Potential duplicate The database has a check to ensure that duplicate sightings are not re entered Every time you attempt to save a new sighting the database checks whether there is an existing record for the same species same first and last dates and same location coordinates to within 100m If there is an existing record that matches all three criteria the following pop up will appear Atl
126. ng the scroll bar to the desired transparency level Map Legend Layer Transparency 57 Species Sightings z Admin Layer Layer visibility e To return to the map legend click on the Layer Visibility icon rI Identify d Identify e Click on the Identify menu option to display the identify tool As no species are selected initially the pop up will display as shown Click on map to identify sightings Click Rubbish Gin to clear previous Identify results ia kat i Atlas User Manual Atlas of NSW Wildlife OEH Staff 107 Note that once the Identify menu is selected the 4 options on the far right Zoom In Zoom Out Pan and Full Extent will de activate To be able to use these menus you will need to close the Identify pop up box e Then use your cursor to click on any record on your map The details of your selected record will display in the Identify box Class Amphibia Common Hame Cane Toad Dataset ID G2 Date First 110171980 12 00 00 AM Date Last 30 06 2006 12 00 00 An i Family Name Bufonidae Genus Name Rhinella species Cade 3269 Species Name Rhinella marina Status ID 1011 Taxon ID 359 User Kew US 496 75 Note that if multiple sightings occur at the one location details of each record will display in the Identify box multiple records of the same species will be numbered in the field Record e Use the scroll bar to navigate through the list e Cont
127. nt 99 C Cat kill 99 D Dog kill 99 E Nest roost 99 F Tracks scratchings 99 FB Burrow 99 G Crushed Cones 99 H Hair feathers or skin 99 Subfossil Fossil Remains 99 Note that only 10 values are displayed per page e To view all values for each field class click on the respective page numbers 1 Atlas User Manual Atlas of NSW Wildlife OEH Staff 123 7 2 Species The Species menu provides taxonomic details for all flora fauna and fungi taxa maintained within the Atlas Note that fungi is included in the flora option 7 2 1 Search for an existing species e Click on the Species menu Search Species Scientific Name Common Name Species Code Species Type Fauna Flora Search Clear New e Ensure the correct species type is selected and enter full or partial values into any of the available search fields scientific name common name or species code e Click onthe 2 _ button All available species that contain your search value will return as shown below for the search term cockatoo Species Maintenance 33 39 im Search Species Scientific Name Common Name cockatoo Species Code Species Type Fauna Flora Search Clear Results 1 10 of 14 1 2 Species code Scomiimame Emman 0269 Cacatua galerita Sulphur crested Cockatoo Review Spatial distribution G PH Cacatua Hybrid Galah Pink Cockatoo Review Spatial distribution L PH Cacatua Hybrid Little Corella Pink Cockatoo Review Spatial distribution
128. ntry as the conversion from AGD to GDA has shifts the location by approximately 200m The database has actually stored the location in Geographics GDA94 and populated the corresponding projected co ordinates Note the Datum value has been automatically updated to GDAY4 while the Original Unit type field retains the AMG Coordinates value Original unit type AMG Coordinates Geographic co ordinates Longitude fone 56 Degrees Easting 23110 Minutes Seconds Accuracy m 100 0000 e To save the New location details click on the Add button lf any mandatory fields are incomplete or filled in with erroneous values an error message will appear at the top of the New location pop up advising you of the specific error any of the following messages Error Please correct the erroris below Description cannot be empty Original unit type must be selected Accuracy cannot be empty Please enter complete Projected Co ordinates or Geographic Co ordinates e Once you have finished entering the location details click on the Add button to save the New location The New location pop up closes and the details are visible with the Location tab folder Atlas User Manual Atlas of NSW Wildlife OEH Staff 33 Note that in addition to the values you entered several fields are now automatically populated Observer s Location Sighting Reference Datasource Description Review New Search A small tributar
129. o choose a layer type e g LGA to select a specific geographic area e g Ashfield LGA e If selecting the Select a geographic area radio button a geographic area drop down list will display all Selecta Define my own area Remember that you must select an area at least 10km x 10km Ifyou select a smaller area the search area areas geographic area will be automatically extended to approximately 10km x 10km Geographic area Area selected e Click on the drop down box to scroll through the list of available layers to search on Atlas User Manual Atlas of NSW Wildlife OEH Staff 92 Geographic area Choose a layer type Choose a layer type Botanical Division CMA CMA cut by IBRA Subregion Interim Biogeographic Regionalisation of Australia LGA NPWS Reserve SF Flora Reserve state Forest Topographic Map Name Topographic Map Number e Onselecting a geographic area a pop up box with all available search areas will display For example if LGA has been selected the Geographic area box will display as follows Geographic area Layer type LGA Select one from the list below ALBURY ARMIDALE DUMARES ASHFIELD BALLINA BALRANALD BANKSTOWN BATHURST REGIONAL BEGA VALLEY BELLINGEN BERRIGAN BLACKTOWN lt e Use the scroll bar to navigate through the list and select your geographic area of interest Selecting an area will cause the Geographic area pop up box to automa
130. o refers to the unique registration number Free text up to 40 Rego assigned by the Herbarium Museum where the specimen is characters lodged Note that this is not the Inquiry number If the specimen number is not available at the time of submitting your record to the Atlas write not provided and you can forward the Registration after you receive it Specimen If a specimen has been lodged at a Herbarium or Museum Select from drop down list Location select the ocation Note After entering specimen details please update the Source field by selecting the appropriate value either e 1 Specimen with Public Museum or Herbarium or e 2 Specimen with Other Collection External Key Observers own unique reference number Free text up to 30 characters Notes Enter any additional details regarding the species that could Free text no character not be entered into any of the other existing species related limit fields Observation For fauna only Refers to how the species was observed e g Select from drop down list Type observed heard scat If more than one observation type was recorded select the most reliable observation type here and then enter additional values in the Notes field Specimen details Microhabitat Small scale habitat e g on ground or in tree Multiple codes separated Type See reference worksheet for Microhabitat type values and by either definitions comma comma and space s
131. ocess to incorporate the records into the Atlas Note that only those submissions flagged as Ready for Import will be reviewed and imported by the WDU All other submissions that have returned as Invalid will be ignored The WDU routinely reviews and processes any files which are flagged Ready for Import For the file to be imported this still involves further validation i e random audits of locations assigning observer details and species details where necessary and review of potential duplicates at which point WDU staff may contact you if further clarifications are required The WDU will work through imports by date of submission If there is an urgency to have your file imported please just let the WDU staff know otherwise it will be imported in due time Atlas User Manual Atlas of NSW Wildlife OEH Staff 85 6 Search 6 1 Background information to be read prior to searching Because of the range of external clients requiring access to Atlas data and the many issues in supplying this data it is critical that staff are aware of OEH s licensing of Atlas data 6 1 1 Clients of Atlas data In addition to OEH staff Atlas data is routinely used by a variety of people external to OEH These include e environmental consultants undertaking development applications and reports e other Commonwealth and state government departments for conservation planning and land management e catchment management authorities e
132. of contact atlas environment nsw qov au WLMU The Wildlife Licensing and Management Unit refers to the section within the OEH that manage wildlife and scientific licences Atlas User Manual Atlas of NSW Wildlife OEH Staff 131 9 Appendix 9 1 Loading your records into ArcMap The following instructions relate to adding your data to a new ArcMap file in GDA Geographics If adding to an existing file you may need to alter steps accordingly depending on the properties of the existing map NB Before loading your file into ArcMap delete the first four rows from your text file i e the disclaimer and search criteria so that only the header row remains e Open lt a Start gt Programs gt ArcGIS gt ArcMap e Click to start a new empty map e Under the Tools drop down menu select Add XY data An Add XY pop up will display the three steps you need to populate are highlighted below Add XY Data A table containing s and coordinate data can be added to the map as a layer 4 Choose a table from the map or browse for another table Coordinate System of Input Coordinates Descriptions Unknown Coordinate System Show Details Warn me if the resulting layer will have restricted fuructionality Cancel Add XY Step 1 e Browse to the location of your text file to select it e Click the Hele button Atlas User Manual Atlas of NSW Wildlife OEH Staff 132 Add XY Step 2
133. of the data From Access to Excel You are trying to paste tab delimited data into an area that 4 e To avoid any records being lost from your file close the excel file and either load the records directly into ArcMap via the text file or use Microsoft Access to view the records To load your records into ArcMap refer to Appendix 1 Survey data fields lf a record has been entered via either the Fauna survey or VIS Flora survey modules details regarding some of the fields stored in the survey modules can be included in the report To include the Survey data fields in your data download click on the tick box for Include Survey Data Fields prior to clicking the EAD button Atlas User Manual Atlas of NSW Wildlife OEH Staff 120 Download records DISCLAIMER The selected data is for internal Agency use only Download contains details of observers and sensitive species which must not be distributed outside of ofthe Agency Some datasets are provided for internal OEH use with special conditions attached In downloading this report you are agreeing to use the data in accordance with current restrictions and policy guidelines which are outlined in the Atlas User Manual Please note that records must be interpreted with reference to their geographic accuracy some records supplied to the Atlas are only accurate to 10km or even 100km Ifyou have any questions please contact the Wildlife Data Unit By clicking on the button you
134. of the map SelectExtent FullExtent Zoomin ZoomOut Pan and the bar on the top left hand side You can zoom in or out by either selecting the or buttons and drawing a box or using your mouse to click on the scale bar and dragging to the desired scale Atlas User Manual Atlas of NSW Wildlife OEH Staff 94 7 500 000 Note that the Mimibaiiliiaiiiaialael button returns the extent to NSW You can select a search area in one of two ways either i Use your mouse to draw a box around your area of interest or i Moree d a n a i 1 Cot N iia sere A _ Newcastle li Define your area of interest by entering the bounding coordinates in geographics latitude and longitude Decimal degrees GDA94 To do this Type your minimum coordinates into the South and West boxes and type your maximum coordinates into the North and East boxes Note as shown in the below example the North and South fields must be preceded by a negative sign and are capped to 2 decimal places Decimal Degree Narth 30 60 West East 161 25 South 31 55 Click on the Show Extent button to view the bounding box on your map i e a red box will automatically draw that corresponds to the coordinates you have input NB If you have projected coordinates i e Zone Easting Northing you wish to search on Click onthe 41k here ink highlighted below Atlas User Manual Atlas of NSW W
135. ophe will be exported and stored as a question mark in the database lf practical please refrain from using apostrophe s in these fields 3 When entering values into some cells you may notice that sometimes the value appears to repeat on itself Please note that this issue does not affect the cell check the cell formulae bar to see that only the characters you have typed in display exactly as entered 4 lf you are copying across data from old excel files into the new AtlasDatasheet xls file please be aware that there may be an issue with the First Date and Last Date fields whereby the dates are re formatied to numeric and as a result no longer resemble the date Please keep this in mind and check the date fields in AtlasDatasheet xls after pasting values from other files 5 Always enter new datasets into the xls file to ensure appropriate validation i e not the csv file Entering new records into the csv file will compromise the inbuilt validations Editing the csv file converts the species code field to numeric thereby removing the ability to store leading zeros resulting in many species codes being submitted in error Figure 4 Tips and troubleshooting when entering values into the AtlasDatasheet xls Only after there are no red or yellow cells is the file ready for submission to import Table 8 contains descriptions for each of the fields in the Atlas spreadsheet and the required format for entry Mandato
136. ow are records finally imported into Atlas 85 6 Search 86 6 1 Background information to be read prior to searching 86 6 1 1 Clients of Atlas data 86 6 1 2 Why is data provided under a licence agreement to external clients 86 6 1 3 Sensitive species data policy 87 6 1 4 Disclaimer Reference for Atlas data 87 6 1 5 Making data available to OEH contractors 87 6 1 6 Requirements for OEH staff obtaining data for project use 88 6 1 7 Current restrictions and policy guidelines 88 6 2 Start searching 89 6 2 1 Select search criteria 89 6 2 2 Review results 99 6 2 3 Map records 103 6 2 4 Save species list 112 6 2 5 Download records 116 7 Codes and species 123 7 1 Codes 123 7 1 1 Search on an existing code 123 7 2 Species 124 7 2 1 Search for an existing species 124 7 2 2 Review an existing species 124 8 Glossary 130 9 Appendix 132 9 1 Loading your records into ArcMap 132 List of figures Figure 1 Useful buttons and keys 20 Atlas User Manual Atlas of NSW Wildlife OEH Staff Figure 2 Warning advice 20 Figure 3 Accepted distribution map for the Spotted tailed Quoll Dasyurus maculatus 55 Figure 4 Tips and troubleshooting when entering values into the AtlasDatasheet xls 66 Figure 5 Troubleshooting for current known bugs in the Atlas Search Module 122 List of tables Table 1 Wildlife Data Unit responsibilities 10 Table 2 Observer tab folder fields 26 Table 3 Location tab folder fields 30 T
137. owing box Were all locations valid View locations Yes No The final step of the submission is to confirm that all of the locations within the file are valid i e the location description field and coordinates match up You have two options i Check the locations via a map generated in Atlas to confirm they are all valid or li Confirm that you have already checked the locations and they are all correct Following is a Summary of each of these options i Check the locations via a map generated in Atlas lf you have not already checked the location descriptions against the coordinates for all records via your own GIS software or other means in your file you can do this via the online Atlas website e Click the Wu tt button Note that a warning message appears advising you to wait while the map may take some time to display Vere all locations valid Yes Wo Please wait while the system is processing the request e Anew window will open with a map zoomed to your locations Atlas User Manual Atlas of NSW Wildlife OEH Staff 81 gt Office of Environment amp Heritage Atlas of NSW Wildlife Windows Internet Explorer OEN Serer ae http wy envirorment 1sv gov au yap viewerapp dex htr heal X MY Live Search Fils Edit Yew Favorites Tosls Help Vip Favuriles es igo five of Environment amp Herilaye Allas of NSW Wildlife th z Pace Safsty Tools av JE a Ce os __ Mundin Ne fie Ne a ca
138. pace semicolon or semicolon and space Total character length lt 100 Lower Height The height in metres of the shortest plant Number up to two decimal places Must be less that the Upper height value Upper Height The height in metres of the tallest plant Number up to two decimal places Must be greater than the Lower height value Growth Habits Whether the plant is a tree herb fern etc Select from drop down list Title If the record is sourced from or being included within a report Free text up to 500 include the Title of the publication characters Author s Author s of the publication Free text up to 255 characters Publisher Name of publisher Free text up to 60 Name characters Year of Year of publication Integer gt 1770 Publication Type of Type of publication e g journal book etc Select from drop down list Publication Atlas User Manual Atlas of NSW Wildlife OEH Staff 69 ab O Cc eD 4 0D xX City of City of publication Free text up to 30 Publication characters Name of Book Name of book Free text up to 150 characters Name s Name s of Editor Free text up to 60 Editor characters Volume of Volume and if applicable page numbers e g 4 23 35 Free text up to 30 Publication characters Fields in bold are mandatory Common Name is required for fauna where the Scientific Name is not supplied Common Name
139. prehensive inventory and may contain errors and omissions Download now Download now e Click onthe button A File Download pop up will display Atlas User Manual Atlas of NSW Wildlife OEH Staff 112 File Download Do you want to open or save this file Name SpeciesList xls Type Microsoft Excel Worksheet 485KB From www enrironment nsw gowY au While fles from the Internet can be useful some Files can potentially harm your computer IF wou do not trust the source do not open or save this file What s the risk e Click on the button NB you may need to click twice You will then be prompted to navigate to a directory on your computer to save the file to Save ini Atlas downloads E Ei EF Ei D Mu Recent Documents Desktop eT Hy Docamercs My Computer a File name SpeciesList as w By Metwork save as tupe Microsoft Excel Worksheet w e Navigate to the appropriate path rename the file and click on the button Once downloaded a Download complete pop up will display Atlas User Manual Atlas of NSW Wildlife OEH Staff 113 Download complete An Download Complebe SpeciesL st xls From wia environment nse gov au ETT TT TT TTT ey yyy yyy yyy yy yyy yyy yyy yyy yyy yy yy yy Downloaded Download to Transfer rake 485KB in 19 sec CHBATA Mas covnl BalinaE aticl st xls 25 SEB Sec Close this dialog box when downoad complet
140. quacy type Coding pertaining to species identified in Rare or Threatened Australian Plants See Briggs J D and Leigh J H 1995 Rare or Threatened Australian Plants Revised Edition C S 1 R O Publishing Victoria Threat type Coding pertaining to species identified in Rare or Threatened Australian Plants See Briggs J D and Leigh J H 1995 Rare or Threatened Australian Plants Revised Edition C S 1 R O Publishing Victoria Atlas User Manual Atlas of NSW Wildlife OEH Staff 129 8 Glossary Atlas The Atlas of NSW Wildlife This is a composite database composed of records from the constituent modules i e the Atlas module VIS Flora survey module and Fauna survey module CAPS Census of Australian Plant Species taxa A unique identification code for individual plant species aS maintained by the NSW Office of Environment and Heritage CAVS Census of Australian Vertebrate Species taxa A unique identification code for individual vertebrate species as maintained by the Department of Sustainability Environment Water Population and Communities Custodian Typically the Licensee of an Atlas data licence agreement or the signatory of an Atlas data provider agreement They are identified as the person organisation primarily responsible for data saved within a dataset Dataset Within the Atlas there are various types of users each with different access rights The access rights i e view or edit that indiv
141. r expenses incurred as a Common Sterling Sturnus vulgaris result of the use of or reliance upon the information in the map Map copyright the State of NSW through the Office of Environment and Heritage House Sparrow Passer domesticus Your Selection Internal Report of all Valid Records of Exotic listed Entities in BALLINA LGA returned a total of 3 037 records of 246 species Report generated on 30 10 2012 1 33 PM e To save or print the map click on the L_S 2 t0 PDF button A File Download pop up appears Atlas User Manual Atlas of NSW Wildlife OEH Staff 110 File Download Do you want to open or save this file ape Name Map pdr Type Adobe Acrobat Document 174KB From www environment nsv go au 57 While Files from the Internet can be usetul some files can potentially 1 harm your computer IF you do not trust the source do not open or save this file What s the risk e To save the map to file click on the button and save as required e To print the map without saving click on the button and select the Print option form the File menu Tip You might find that you need to click on the or buttons a second time to activate them Mapping Option 2 View all e Without selecting any species click on the view map link button A new window with a map will display zoomed to your area of interest Note that the only difference between viewing all records or viewing selected
142. r licence will have been supplied so OEH staff are therefore encouraged to notify WDU of any reports that you come across e g environmental impact assessments where some or all of the records do not appear to be in the Atlas WDU can check to see if the data has been supplied and WLMU can confirm whether a Scientific Licence has been issued or decide on the appropriate action 2 1 2 Limitations When accessing data from the Atlas it is important to be aware of the limitations of the data The Atlas is not comprehensive Data in the Atlas while extensive is by definition patchy and as such will not provide you with the full distribution of a species Except in areas where comprehensive survey information has been incorporated into the database the search results for a particular area are based on a mix of reported sightings Atlas User Manual Atlas of NSW Wildlife OEH Staff 8 Data collection is often biased Some areas are particularly poorly represented e g there are relatively few records for flora species in western NSW and there are relatively few records across the state for fauna or flora sightings on private land Sightings may follow patterns of human movement such as along roads and contributors not bound by the requirements of a Scientific Licence can often focus their efforts on recording threatened or rare species As a result common and introduced species can be under represented Data is not necessarily an ac
143. r type by which the species spatial distribution is defined Currently Accepted Refers to whether this species is the most current taxonomy Yes indicates this species is the current taxonomy No indicates this species is a synonym of another species Species code The unique code assigned to the species by OEH Note that fungi species are grouped under flora and are prefaced by the letter F Scientific Name The scientific name The unique species code Atlas User Manual Atlas of NSW Wildlife OEH Staff 127 Taxon Name Search If the species is a synonym of another species this field will contain the unique species code of the most current name If the species is a synonym of another species this field will contain the unique species code of the most current scientific name by which this species is known This will only differ from the taxon code if the name has changed more than once Latest Taxon code Latest Taxon If the species is a synonym of another species this field will contain the most current scientific name by which this species is known External SpeciesID Where another organisation lists the species under a different unique code PATN Label A unique eight character code generally made up of the first four letters of the Genus and the first four letters of the Species Used to allow statistical analysis of flora survey data to be undertaken Subspecies Rank The Subspecies rank 2 Name The Subspeci
144. ratt Jenny My login history Logout Atlas Atlas Atlas e Click on the 25 link button to be directed to the Atlas homepage Atlas User Manual Atlas of NSW Wildlife OEH Staff Skip links Contact us Help A Z index Keyword search p Quicklinks v 19 4 3 Useful buttons and warning advice Figure 1 contains useful tips when using the application while Figure 2 contains warnings for issues you may encounter Note the group of buttons under the Logout menu A Al G m 56 25 Reset timer A allows you to reduce the font size A allows you to increase font size allows you to print the screen Giga Se This timer relates to the secure login software that you need login to to be able to access Atlas Certain processes such as saving information send a message to the server and the timer is automatically reset for another 60 minutes To avoid losing half entered work prior to the 60 minute timer expiring you can click on this Reset timer button at any time to refresh the timer for another 60 minutes Throughout the application P Help hot links are displayed for some fields Click on the help hot link to display a pop up containing advice on selecting values in a particular field The percentage sign is the wildcard Entering the value into any search field will return all available values Warning that for some fields this can return a large number of results and therefore
145. records field as a K or a P are included in the species list download but NOT in the Download records This means that if you specifically require a comprehensive list of which Communities Populations and Threats occur in your search area you will need to save a species list in addition to downloading the details dataset e Click onthe Download records link button Tip Note that if nothing happens after clicking the Download records link button please move you mouse A Download records pop up displays gt Download records DISCLAIMER The selected data is for internal Agency use only Download contains details of observers and sensitive species which must not be distributed outside of of the Agency Some datasets are provided for internal OEH use with special conditions attached In downloading this report you are agreeing to use the data in accordance with current restrictions and policy guidelines which are outlined in the Atlas User Manual Please note that records must be interpreted with reference to their geographic accuracy some records supplied to the Atlas are only accurate to 10km or even 100km Ifyou have any questions please contact the Wildlife Data Unit By clicking on the button you acceptthe above conditions include Survey Data Fields Download now F Note that the Download records pop up includes a check box to include survey data fields The default setting leaves this unchecked While the steps
146. rectly into Atlas via the Import Spreadsheet menu This process requires users to validate their own records ensuring that the correct species name is entered that coordinates and location description match and that all other fields are populated accurately Spreadsheets will not be accepted by the database until they pass all required validation checks WDU will provide support as necessary for users submitting their data for import and is responsible for final data validation checks Summary e Staff can submit any non survey data via the Import spreadsheet menu e Spreadsheets will not be accepted for import until they have passed all required validation checks Data entry manual Non survey data can also be entered manually from standard Atlas cards or sheets available from WDU The unique sighting and location keys which are assigned after entry should be recorded on the card sheet to allow for ease of reference in future The Privacy and Personal Information Protection Act 1998 No 133 atfects the storage of records from the Atlas database All hard copy records containing personal information of the observer need to be stored in a securely locked storage system either locally or forwarded to WDU in Hurstville Atlas User Manual Atlas of NSW Wildlife OEH Staff 11 Summary e Staff can manually enter non survey data from standard cards sheets e WDU are to provide access to standard Atlas cards sheets upon
147. request e Unique sighting keys to be recorded on hard copy cards sheets and stored securely Data validation While WDU are ultimately responsible for the maintenance of records within the Atlas it is the responsibility of the person who made the sighting to ensure that care is taken to record and enter their records as accurately as possible This involves care with the correct species name ensuring coordinates and location description match and all other fields are populated accurately Summary e Staff entering records are responsible for ensuring accurate data entry e WDU are responsible for overall data validation Quarantine The Quarantine section of the database discussed in further detail in Section 5 4 is a repository for records that have failed the systems automatic in built validation checks The responsibility of reviewing and editing records is as follows e OEH Threatened Species Officers TSO s are responsible for reviewing and editing threatened species records held in Quarantine and updating the distribution maps as they review specific species e The Wildlife Data Officer Quarantine in WDU is responsible for reviewing all other records in Quarantine and reviewing and updating the distribution maps as appropriate e If an OEH staff member notices that records they enter are saved to the Quarantine area they have the option to contact WDU with details of the sighting including the Sighting Key
148. ription Format Reference key A unique code automatically assigned to each N A sighting Auto populated protected from edits report include the title of the publication 1S Year of publication Year of publication Type of publication Type of publication e g journal book etc Select from drop down list City of publication City of publication Free text up to 30 characters Volume of publication Volume of publication Pages The specific page numbers where the species Free text up to 40 characters record is referenced Atlas User Manual Atlas of NSW Wildlife OEH Staff 46 Used in manuscript Free text up to 65 characters Keywords for article a Free text up to 500 characters Location Details on the location of the document such as Free text up to 500 characters the OEH office where the document is stored Comments Additional details about the reference that could not Free text up to 500 characters be included in any of the other fields e To save the new reference click on the Add button On successfully saving the reference the New reference pop up will disappear and the details will be stored in the Reference tab folder A Reference key will be automatically populated b Search for an existing reference If you have entered details for a reference previously or wish to search to see if anyone else has created an entry for the specific reference your record is contained in you
149. rop down menus Last Date Note that once the First Date field has been entered the Last dd mm yyyy Date field will automatically be populated with the same value gt First date For species recorded over a period of time e g during a survey and lt data of conducted over a week or where an approximate date was entry given change the Last Date as necessary by either selecting from the calendar pop up or typing over the existing date Time The specific time the species was recorded hh mm Type in or selected from the drop down menus When entering the species name you only need to enter one of the three available fields i e Common name or Scientific name or Fauna code and the database will automatically populate the other fields The common name by which the species is known Type in all or Type in all or part of the Common name e g Cockatoo anda amp ny part of the selection of common names that contain the word Cockatoo name and select anywhere in the name will display in the drop down box from the drop i down list Common name A cockatool Galah Pink Cockatoo PH Cacatua Hybrid d Cong gang Cockatoo 02868 Collocephalen fimbriatum Glosey Black Coekstos 0265 Calvetioriynenus lathami 8 iHa Coralla Pink Caskatan I1 PH Canatia Hyhmriq 5 Leng billed Black Cockatoo 0266 Calyptorhynchus A baudini op Major Mitehel s Cockatoo 0270 Cacatua leadbeateri Palm Cockatoo 0263 Probosclger aterri
150. rver reference and datasource without having to re enter the information You have three options when entering additional sightings a where ALL details are the SAME i e same date location observer reference and datasource e Enter details into the Sighting tab folder e Select Add Sighting to save the new sighting Repeat this for each sighting for the same date location and observer b where SOME details are DIFFERENT If any subsequent sightings have different details in any of the tab folders observer location reference or datasource or a different date you can change the details by clicking on the appropriate tab folder and searching or creating new details as appropriate e Click on the tab folder where the details are altered and make the necessary changes e Enter the species details into the Sighting tab folder e Select 2 Sighting to save the new sighting Note that this does not change the details for your previous sighting only additional i e new sightings that are saved with the new details c where ALL details are DIFFERENT If you are entering a new sighting for a completely different date observer and location to that you have previously entered you can clear all of the values e Click onthe Ear all button to clear values from all tab folders Note that this does not delete your previous record Atlas User Manual Atlas of NSW Wildlife OEH Staff 53 5 4 Validation and Quaran
151. ry fields are highlighted in bold Refer to the footnote for an explanation of the asterisk Table 8 Import spreadsheet fields ae eee eee Index A sequential number Type Distinguishes fauna FA from flora FL species Note that Select from drop down list fungi is included under FL Atlas User Manual Atlas of NSW Wildlife OEH Staff 66 Species Code A unique code attributed to an individual species genus or Unique letter number see family CAVS and CAPS lists Codes can be obtained from the Census of Australia Vertebrate Species CAVS and Census of Australian Plant Species CAPS library fields Please note that entry of codes is not required as this can be calculated by WDU so long as the species Scientific and or Common name is provided Common The common name by which the species is known Free text up to 80 Name characters Scientific The scientific name by which the species is known Free text up to 80 Name characters The date the species was sighted Time is optional dd mm yyyy hh mm gt 01 01 1770 Last Date For species recorded on a specific day you can leave this field dd mm yyyy hh mm blank it will be automatically populated with the value from the ater than or equal to First First Date field Date and lt date of data For species recorded over a period of time e g during a submission survey conducted over a week or where an approximate date was given enter the Las
152. s GDA94 Meaning if for example you entered projected coordinates in AMG s i e AMG Easting Northing on saving the location the database will convert the values into Geographic coordinates in GDA94 i e GDA94 Latitude Longitude and this value is what is stored in the database This GDA94 value is then used to obtain the value for projected coordinates Easting Northing in GDA94 which is displayed in the projected coordinates box Note that while all values will ultimately display in GDA94 datum the Original Unit type field will always display the system in which the coordinates were initially entered so it will be clear which datum and coordinate system the original coordinates were The below example illustrates this possibly more clearly than have described a Enter a new location Here a location was entered in projected coordinates Easting Northing in AGD66 Atlas User Manual Atlas of NSW Wildlife OEH Staff 32 Projected co ordinates Geographic co ordinates Latitude Longitude Degrees 34 Easting 231000 Minutes Northing 6231000 j Seconds Accuracy m 100 Note that at the point that coordinates are entered Atlas will automatically calculate the corresponding coordinates in Geographics Latitude Longitude in AGD66 b Review the location after saving After you save the location review the location tab folder You will note that the Easting and Northing values are different to your original e
153. s populations birds The search criteria and results list will adjust accordingly 3 View the entire species list onscreen Where more than 100 species are returned a scroll bar will activate on the right hand side of the page allowing you to view the first up to 100 species Where more than 100 species are returned the results will be paginated see numbers circled in the image below on the left hand side and a 240w all entities link button displays on the right hand side Displaying 1 100 of 246 species below To map records for individual species select up to 5 species then click View map To map all records click on view map without selecting any species first Either click on subsequent page numbers to view additional species or click on the show all entities link button to display all results in a single page 4 View legal status details The legal status are displayed in two columns a The column labelled NSW status refers to all species listed under NSW legislation National Parks and Wildlife Act 1974 Threatened Species Conservation Act 1995 Fisheries Management Act 1994 and Sensitive Species Data Policy OEH e Click on the 244 link button to display a NSW status pop up listing the definition for each value in this field NSW status Sensitivity Class 1 Sensitive Species Data Policy Sensitivity Class 2 Sensitive Species Data Policy sensitivity Class 3 Sensitive Species
154. s tibicen NSW35307 05 10 2012 00 00 00 Valid and accepted without modification Review Remove SDMP12100504 3698 Harrow Wattle Acacia acanthoclada NSW35307 05 10 2012 00 00 00 Invalid in quarantine Review Remove e From here click the amp link button for and records with the Status marked Invalid in quarantine to determine the reason they have been saved to Quarantine i e either out of accepted range or potential duplicates The following example highlights a record with the record has been saved to Quarantine because it is flagged as occurring outside of the known accepted distribution Atlas User Manual Atlas of NSW Wildlife OEH Staff 59 Fdit Sighting Back to search Observer s Location Sighting Reference Datasource Fields marked with an asterisk are mandatory Update Sighting Specimen Sighting Key SDMP12100501 Update Sighting Sighting type amp c First date 22 04 10 2012 Time 00 v 00 v Last date 04 10 2012 Time 00 v 00 v Common name 2 Spotted tailed Quoll Scientific name S Dasyurus maculatus Fauna code 1008 Population Observation Observed v Source Sighting only v Number Estimate v Sex v Microhabitat types Breeding types Notes l AC Flying above canopy Not breeding 2 l BR In on bridge T A Adult F BU In building l D Distraction display F CK Crevice in rock l E Eggs F CL Crevice in log l G Gravid History l DA Farm fire dam Immature Ex
155. shaded area will be accepted as Valid records Records of Spotted tailed Quoll that occur outside of this shaded area even by just a metre will fail validation based upon the accepted distribution criteria and saved to the Quarantine section of Atlas awaiting review 5 4 2 Background to accepted distribution maps Accepted distributions were historically mapped to 1 100 000 mapsheets for fauna and Botanic Division for flora Fauna distributions were based upon a combination of existing records in the Atlas literature and specimens from other Museum Herbaria When four separate individuals had observed a species on the same 1 100 000 mapsheet that mapsheet was added to the list of accepted distribution maps for that species However with many records accumulating in quarantine the policy was revised in 2003 to address the increasing number of records of non threatened species held in Quarantine allowing for a more blanket approach for more common species In January 2007 the accepted distribution maps for threatened species were updated using the distributions derived from the threatened species profiles These were based upon CMA subregion and once incorporated into the Atlas resulted in a mass removal of many species from quarantine 5 4 3 How to determine if records you have entered have been saved to Quarantine lf your record fails validation you will not receive a pop up message advising you of this To determine if an
156. sible for the licensing of data to external clients and supplying sighting information when necessary The only time that it is appropriate for OEH Staff to provide data is when staff have employed a contractor for a specific project Prior to running searches in the Atlas all staff are required to have read Section 6 1 on Data Licensing to understand the responsibilities and restrictions around supply of Atlas sightings This includes restrictions on use and mapping scale of records the Sensitive Species Data Policy and fields such as observer name which are not available outside of OEH Summary e Only the Data Exchange Officer within WDU can organise Atlas licences and provide access to Atlas records for clients outside of OEH e OEH staff are to read and understand Section 6 1 on Data Licensing Atlas User Manual Atlas of NSW Wildlife OEH Staff 13 e OEH staff who employ contractors are responsible for making the data available in line with the conditions set out in Section 6 1 5 Species codes WDU are to create new species codes as necessary and to ensure that species codes reflect changes to NSW and Commonwealth Legislation and the Sensitive Species Data Policy Where the TSC Act references outdated taxonomy the current Atlas code will reflect that listed on the TSC Act until the Scientific Committee amend the listing Summary e WDU to create new species codes as requested e Atlas species codes reflect St
157. species up to five is the display of the map legend and icons for species instead of displaying unique icons for each different species individual species will not be distinguished by differing icons rather all species will be mapped with the same icon Atlas User Manual Atlas of NSW Wildlife OEH Staff n office of Environment amp Heritage Atlas of NSW wildlife fey B G mm Page Safety gt Toos z ane 2 e De wo in lt o a A PIA r z S fii i 7 F 4 we B A js A pa i a Overview Map T Map Legenc 1 Identify toy Prin Zoom In Zoom Out y Pan A oom to NSW Map Legend TER j Er a Fa Y Species Sightings Species records mapped as held Admin Layer LGA Base Map Species records mapped as held see circled red above means the locations on the map are displayed as accurately as we have stored in the database as distinct from mapping for public and licensed clients which involves denaturing for Sensitive Species Refer to Mapping option 1 for further advice on viewing and printing your map 6 2 4 Save species list The Save species list allows you to save a summary list e Click on the ave Species list fink button A Save species list disclaimer pop up box appears Save species list DISCLAIMER By clicking on the button you accept that data in the Atlas come from a number of different sources and are only indicative the data cannot be considered a com
158. st obtain the coordinates Coordinates are a reference for any point on the earth s surface and can be supplied as either Projected Zone Easting Northing or Geographic Latitude Longitude e Zone 56 is 150 156 longitude which encompasses Select from drop down list much of eastern NSW e Zone 55 is 144 150 longitude Location Atlas User Manual Atlas of NSW Wildlife OEH Staff 67 e Zone 54 is 138 144 longitude encompassing most of Western NSW e Zone 57 covers Lord Howe Island Easting The reference in metres measured east of an arbitrary origin A six digit number with up also referred to as the x coordinate to four decimal places Northing The reference in metres measured north of an arbitrary origin A seven digit number with also referred to as the y coordinate up to four decimal places Readings of latitude and longitude can either be provided as degrees minutes seconds or as decimal degrees Decimal degrees are the preferred format Latitude The position South of the Equator measured in decimal gt 40 lt 20 degrees Longitude The position East of the Greenwich meridian measured in gt 138 lt 162 decimal degrees Latitude Degrees Latitude Minutes Integer gt 40 lt 20 Integer between 0 and 60 Latitude Numeric between 0 and Seconds 60 Longitude Minutes Degrees Integer between 0 and 60 Numeric betwe
159. sted on the Republic of Korea Australia Migratory Bird Agreement www environment gov au biodiversity migratory waterbirds bilateral htm Species Maintenance Search Again button 59 16 Rese Species Type Layer Botanical Division v Currently Accepted C Yes C No Species Details Species code 5488 Scientific Name lopea speciosissima Spatial distribution Taxon Code 9506 Taxon Name lopea speciosissima Search Latest Taxon Code 9506 Latest Taxon Telopea speciosissima External SpeciesID PATN Label Telospec Genus Name Telopea Species Name speciosissima Subspecies Rank 7 Subspecies Name Is Hybrid Yes No Hybrid Rank vi Is Cultivar C Yes C No Cultivar Name Authority Family Name Proteaceae v Order Flora Class Flora Synonyms Telopea speciosissima Taxonomy Common Name Waratah Other Common Names Bio Status Name Alive in NSW Native General Type E v TSC Act Date Listed Commonwealth Status CITES Status 4 NPWS Status v Sensitivity Class v NPWS Flowers v NPWS Foliage v NPWS Whole Plant v Extent Type Conservation Type Adequacy Type v Threat Type a History Date created 15 12 1995 1 50 22 PM Created by Atlas Conversion Date Updated 27 02 2007 7 02 05 PM Updated by Philip Gleeson The flora species maintenance page contains details for taxonomy and legal status as detailed in Table 14 Table 14 Flora species maintenance fields Species type Flora The geographic laye
160. t Date The total number of individuals Integer gt 0 Estimate Code The accuracy of the Count e g exact estimate more than or Select from drop down list less than The sex of the species Select from drop down list Breeding Code Details of the Breeding status of the species See Reference Multiple codes separated worksheet for available values and definitions by either Note different breeding codes for fauna versus flora comma comma and space space semicolon or semicolon and space Total character length lt 100 Source Code Source distinguishes standard sightings from those held at Select from drop down list public or private collections The default value for this field is set to Sighting only which will be automatically populated once a value is entered into the Type field You only need to change the value if a specimen was taken i e either Specimen with public museum or herbarium or Specimen with other collection or if there is some uncertainty around the identification particularly in the case of Anabat records i e Sighting probable ID or Sighting possible ID See reference worksheet for values and definitions Defines the coordinate system Refer to the Geoscience Select from drop down list Australia website for an explanation of datums www ga gov au earth monitoring geodesy geodetic datums about html Whether a Global Positioning System GPS was used to Select from drop down li
161. te nae GS eM f 5 Map Legend Identify Ey Zoom In gt wy Par er Map Legend ee re NR ee RS ae Sightings Base Map Localiies Localiies Locallle b Localities 53K 125kK vo he Be ra ra Localities 125K 250 SLucaliies 250K 00b Le nf Trusted sibes For details on how to interact with this map and review details for individual records please refer to Section 6 2 3 When you have finished checking the records close the map window If any locations require correction you will need to click the button in the Sighting submission pop up The following pop up will appear Message from webpage YQ The status will be set to Locations invalid Proceed e Click on the button As a result the Status will automatically change to Locations invalid Atlas User Manual Atlas of NSW Wildlife OEH Staff 82 sighting submission Status Locations invalid Log 36 14 PM Submission started 36 14 PM Spreadsheet uploaded successfully 6 14 PM Spreadsheet is valid 6 14 PM Creation of sighting staging records started 6 15 PM 66 sighting staging record s created 6 15 PM 1 sighting staging observer record s created 6 15 PM Sighting staging and related records saved 6 15 PM Submission finished successfully 4 4 1 i 4 1 1 1 3 3 3 3 3 3 2 save log e You will need to make the necessary corrections to your Excel file re save as a cSv file and su
162. te these menu options so ensure you close the Identify pop up box first Atlas User Manual Atlas of NSW Wildlife OEH Staff 104 First look at the four buttons on the right hand side on the icon bar Zoom In e To zoom in click on the Zoom In menu option then draw a box on screen to select the extent you wish to zoom in to Alternatively you can use the scroll bar on your mouse to zoom in by scrolling upwards Zoom Out i Ei oom Out e Click on the Zoom out menu option and draw a box on you map to zoom out Note that drawing a large box will cause your map to zoom out by a smaller amount while drawing a smaller box will cause your map to zoom out by a larger amount Alternatively you can use the scroll bay on your mouse to zoom in by scrolling downwards Pan e Click on the Pan menu option to display your cursor as a hand icon e Then click and drag in the direction you wish to pan your map to Full Extent Pe cull Extent e Click on the Full Extent menu option to zoom to all of mainland NSW regardless of what area you searched on Note that if you have searched on records in Lord Howe Island you will still only be taken to mainland NSW so you will need to pan zoom across to Lord Howe Island manually Now look at the four buttons on the left hand side of the icon bar Overview map e Click on the Overview map menu option to display an inset map of the area in relation to it s locatio
163. tered phone number not being saved Date created The date and time the observer N A details were first entered into the Auto populated protected from edits database Created by The name of the OEH officer who gt entered the observer to populated protected from edits O 2 Date updated If edits have been made to the observer since it was originally AAE protected from edits entered the date and time that the observer was last re saved Updated by The name of the OEH officer who N A edited re saved the observer Auto populated protected from edits e Once all observer contact details have been entered click on the Add button to save the observer details The New observer pop up will disappear and the details inserted as a line in the Observer s tab folder Note that if you attempt to create a new observer entry with a Surname and Given name s that already exist in the database regardless of what has been entered into the other fields the following warning message will appear at the top of the New observer pop up T Warning A duplicate observer name has been entered This is not an invalid situation and may be saved Click Continue to save this bearer lf you are unsure whether the observer you are entering is exactly the same person as the observer details already created in the Atlas e Close the New observer pop up e Click on the button in the Observer s tab folder then search and review th
164. ternal clients e g environmental impact assessments may notice from time to time absences or inconsistencies against those records held in Atlas In these cases you are asked to contact WDU to follow up The WDU maintain a log of all incoming digital files of species sightings supplied to OEH This includes the Scientific Licence number name of the company name of person forwarding the files date of supply and number of records WDU can check to see if the data has been supplied and WLMU can confirm whether a Scientific Licence has been issued or decide on the appropriate action Summary e OEH staff to contact WDU regarding inconsistencies between data from environmental reports and that held in the Atlas Sourcing new datasets Staff interested in obtaining datasets of sightings from other organisations individuals which are not currently contained within the Atlas are asked to liaise with WDU in the first instance to determine whether the data can feed into the Atlas This is to potentially avoid wasted resources by multiple staff chasing up all or parts of the same dataset to attempt to ensure the data can be made available to all staff via Atlas and also ensure the most appropriate fields and metadata are obtained at the outset Summary e OEH staff to liaise with WDU staff prior to obtaining new datasets to determine feasibility of including new data into Atlas Data provision The Data Exchange Officer is respon
165. ternal key Detis cresesd EE T DT In dead tree stag F J Juveniles File location Created by Deyarne Plowman l EW Edge of water F L Lactating PA mated heath a FC In on post or stump F M Nestling isa Date Updated 05 10 2012 14 42 16 FI Flvina within canony I N Nestina v falidation flags Updated by Deyarne Plowman e After reviewing your record notify the WDU regarding the appropriate action for this record 5 5 2 Edit sighting While you can view all sightings you can only edit those records which are attached to a dataset for which you have edit access to And even then you should generally only ever edit a sighting which either you have entered or are the observer for or if there is an obvious typo which is straightforward to correct You can edit details within any of the tab folders e lf you wish to edit details within the sighting tab folder save the changes by clicking Update Sighting on the button A pop up will advise you that the sighting has been updated successfully sighting SDMP02111900 updated successfully e f you wish to edit any of the details within the observer s location or reference tab folders a windows Internet warning message will pop up advising you that the Observer Location Reference may be attached to other sightings and any changes you make will affect those sightings e Note that if you edit the observer s location reference or datasource tab fold
166. th NOTEPAD EXE WordPad MFC Application Microsoft Office Excel Internet Explorer Microsoft Office Word Choose Program Press ESC to exit menu mode Select All Invert Selection Select Files i Fie Properties ji Ctrl 4 The text file opens in Microsoft Excel in Sot ene Ee en eee See eS Se See Se Sa a a Ve a a ee 2 Location accuracy varies Records of species listed under the Sensitive Species Data Policy are identified in the Sensitivity Class column rounded to 0 1A rounded to 0 014 3 Copyright the State of NSW through the Office of Environment and Heritage 4 Search criteria Internal Report of all Valid Records of Exotic listed Animals in BALLINA LGA returned a total of 1776 records of 25 species Report generated on 23 07 2012 5 45 PM Data from the BioNet Atlas of NSW Wildlife website which holds records from a number of custodians The data are only indicative and cannot be considered a comprehensive inventory and may contain errors and omissions 5 DatasetNa Sightingke SpeciesCc KingdomN ClassNam FamilyNan SortOrder ScientificN Exotic CommonN NSV Statu Sensitivity DateFirst DateLast NumberlndEstimateT SourceCoc Observatio Status Observers Locationke 6 Default Inc SDMPIO50 T013 Fauna Actinopter Poeciliidae 49 Gambusia Mosquito Fish 30 08 2009 4 09 2009 40 Valid and Katie Whit LDMPIO12 7
167. th a few variations as circled above and outlined in table 6 Note that fields marked with an asterisk are mandatory Table 6 Sighting tab folder fields additional altered fields for flora Fea osmon SS S di O Flora code A unique code attributed to an individual species genus or family Unique letter number Flora codes were historically maintained by the RBG but are now see CAPS lists maintained by WDU They are referred to as the Census of Australian Plant Species CAPS They are usually based on the names accepted by the RBG and displayed on the PlantNET website http plantnet rogsyd nsw gov au though many other published names are also included Growth habit Whether the plant is a tree herb fern etc Select from drop down list The height in metres of the shortest plant 4 digit number up to 2 decimal places Must be less that the Upper height value The height in metres of the tallest plant 4 digit number up to 2 decimal places Must be greater than the Lower height value Breeding While this field also applies to fauna the available values in the flora Click in the check box types setting are specific to plants to select or de select a value Note that multiple values can be selected Atlas User Manual Atlas of NSW Wildlife OEH Staff 44 Observation While this field also applies to fauna this field is automatically Select from drop down populated as flora record
168. that if you enter a value into a field with a drop down menu that is not contained in the pre defined list of values e g typing the value Fauna into the Type field the following error message pop up will display Atlas User Manual Atlas of NSW Wildlife OEH Staff 64 Once fee and Sole HoAS Name fields are entered if the name curently exists in the Reference worksheet the Code vill be _ auto populated Once Selenite Mame and Type are entered Connenae Ale nae vvill he automatically populated cit applicable Date of sighting Eddine y Click either button and select the appropriate value from the drop down list b Some cells do not have drop downs but still require values to be entered with a certain format For example the date field must be entered in the format dd mm yyyy and must be greater than 01 01 1770 and less than the date of data entry Entering a value which does not match the requirements for that field will highlight the cell red as shown below Scientific Hame Date of sighting LAGATA yy H First Date Last Date Date lf more than 1 day Count of Cod min y individuals You will need to edit the values to the correct format before the cell will display as white c Some cells allow free text such as the Notes Soecimen Rego and External Key fields as well as fields that allow multiple values e g Breeding codes Keep in mind that while these cells may allow you to type
169. ther Common Names Bio Status Name Aliva in NSW Native o General Type Bircs TSC Act Date Listed Commonwealth Status CITES Status a v NPWS Status Prozecied Fauna v Sensitivity Class Sersitivity Class 2 CAMBA a Fauna Keeper Class JAMBA E ROKAMBA L History Date created 15 12 199 1 1 26 PM Created by Atlas Conversion Date Updated 30 01 2006 5 20 35 PM Updated by Philip Gleeson The fauna species maintenance page contains details for taxonomy and legal status as detailed in Table 13 Table 13 Fauna species maintenance fields mea osmon OOOO The geographic layer type by which the species accepted spatial distribution is defined Currently Accepted Refers to whether the species is the most current taxonomy Yes indicates this species is the current taxonomy No indicates the species is a synonym of another species Species code The unique code assigned to the species Uses the CAVS code as assigned by ABRS If a CAVS code has not yet been assigned a temporary code beginning with the letter T will be created Scientific Name The Scientific name Taxon Code If the species is a synonym of another species this field will contain the unique species code of the most current name Taxon Name Search If the species is a synonym of another species this field will contain the most current scientific name by which the species is known Latest Taxon code If the species is a synonym of another speci
170. tically close and the selected area to display next to the text Area selected Geographic area Oc Area selected ASHFIELD Atlas User Manual Atlas of NSW Wildlife OEH Staff 93 c Define my own area e If you would prefer to input your own search boundary clicking on this radio button will display a map of NSW in a new pop up window os Cobar SelectExtent FullExtent_ Zoomin Zoom Out Pan 3 4 P ap e AA Tamw orth P BrokemHill p Dubb a Port Macquarie Newcastle d Bathurst Wagga W293Canberr t Ba remans Bay Wentworth Use your mouse to define an area of interest on the map or type the Decimal Degree Geographic coordinates into the North East South and West fields to define a 7 bounding box Note that all coordinates are to be entered in GDA94 datum for North 0 00 _ a Minimum area of 0 1 degrees by 0 1 degrees approximately 10km by 10km If west 0 00 East o 00 Use Extent you define a search area which is less than the minimum the coordinates will South o 00 be expanded by default After selecting your area of interest click on the Use Extent button to confirm your selection and close the map window If you have Projected coordinates Zone Easting Northing Click here for assistance to convert to Geographics Map help To allow for ease in selecting your search area note the group of icons in the top right hand corner
171. tine 5 4 1 Background To reduce the likelihood of incorrect records being stored in the Atlas records entered manually or imported via the Atlas spreadsheet undergo automatic validation The database checks against e Accepted distribution i e to check if the record occurs outside of the accepted distribution range for the species e Potential duplicates i e to check if a record already exists in the database for the same species first date last date and coordinates to within 100m Exceptions to the validation process are large datasets provided by external custodians which are maintained external to the Atlas process e g Australian Museum data Birds Australia data After undergoing validation all records are automatically assigned a status Either e V Valid and accepted without modification or e Invalid in quarantine If the status Is Invalid the reason that the record failed validation is listed in the Validation flags field Either e ACD accepted distribution or e DUP potential duplicate Any records that fail validation are saved to the Quarantine section of the Atlas and assigned a Status I These records are not necessarily incorrect but often simply require further validation checks They will sit in Quarantine until they are reviewed and assigned a new Status from the following options Q Accepted as valid from Quarantine S Suspect R Rejected as certainly incorrect G
172. tion information on entities other than species i e threatened ecological communities and key threatening processes are stored in the TS Profiles module of Atlas While these details are available via the Search module individual records of communities and threatening processes cannot be entered e Critical habitat is not contained in the Atlas The spatial layer for Critical Habitat is available via P drive for staff and via the OEH data download site for those external to OEH The Atlas is not guaranteed to be free from errors The Atlas may contain errors If you suspect an error in any Atlas record please notify the WDU by supplying the Unique Sighting Key and details regarding the questionable field e g species name location description coordinates Limitations with datasets acquired under licence from other Agencies i e mostly restricted datasets refer to Section 2 1 1 There are a few issues to be aware of regarding some restricted datasets e These datasets bypass the validation process that internal records are subject to This is simply because we are not resourced to validate data from other agencies and would expect other agencies to be responsible for validating their own data as we do our own e Data acquisition is generally not frequent With the exception of Forests NSW who are under obligation to supply an update of their data every three months most datasets from other agencies are obtained on an a
173. tle p subalpina Subspecies Silver Wattle Acacia nanodealbata Species Silver Dwarf Wattle Acrobates Genus Acrobates pygmaeus Species Feathertail Glider Acrobatidae Family Gliders Albatross Mallee Common Name Eucalyptus langleyi Albatrosses Common Name Diomedeidae Albatrosses Petrels and Shearwaters Common Name Procellariiformes Amytornis barbatus Synonym Grey Grasswren e Use the scroll bar to scroll through the list and select the appropriate species On selecting the species the Species pop up will automatically close and the selected species will display next to the Term selected text 2 Legal Status 7 2 Legal status All records Select records that fall under one or more categories Choose one of the following two options a All records or b Select records that fall under one or more categories e Clicking on the option Select records that fall under one or more categories displays a search box with the following options Atlas User Manual Atlas of NSW Wildlife OEH Staff 91 2 Legal status All records Select records that fall under one or more categories Species categories C Threatened in NSW CO Threatened Nationally C Protected in NSW C CAMBA C JAMBA C ROKAMBA E Exotic O Native o Threatened in NSW refers to species listed on the Threatened Species Conservation Act 1995 o Threatened Nationally refers to species listed on the Environment Prot
174. tville New South Wales 33 964388375 151 09466438 b review all records you have entered on a particular day Where you have entered say more than 10 sightings on a particular day refer to Section 5 5 1 Open Sighting for details on how to determine which if any have been saved to Quarantine For those records which have been saved to quarantine it is important to know why they have failed validation To review each record click on the Review link button to open the sighting You can then view the fields Status and Validation flags to determine if the record is either i a potential duplicate or ii located outside of the species accepted distribution i Potential duplicates All potential duplicate records will be saved to Quarantine In the Sighting tab folder the Status appears as Invalid in quarantine and the Validation flags field lists the reason i e DUP short for duplicate Status Validation flags ii Outside of accepted distribution All sightings where the location occurs outside of the accepted range for that species will be saved to Quarantine In the Sighting tab folder the Status appears as Invalid in quarantine and the Validation flags field lists the reason ACD short for accepted distribution Atlas User Manual Atlas of NSW Wildlife OEH Staff 56 Status Validation flags 5 4 4 How can staff have records removed from Quarantine If you enter a record that is saved to Quarantin
175. up of populations species e g birds 2 Legal status All records Select records that fall under one or more categories D 3 What area Entire Selecta geographic Define my own area Remember that you must select an area atleast 10km x 10km If you select a smaller area the area area search area will be automatically extended to approximately 10km x 10km 4 Period of records All records Select records for a specific time period 5 Status Valid records valid records excl vagrants and populations that are no quarantine records All records incl quarantine suspect and rejected only longer extant only records 6 Accuracy All records O Records with Accuracy 100m or better O Records with Accuracy 1000m or better DISCLAIMER C By submitting a search you accept that data in the Atlas come from a number of different sources and are only indicative the data cannot be considered a comprehensive inventory and may contain errors and omissions Atlas User Manual Atlas of NSW Wildlife OEH Staff 89 Tip The Reset time box 7 which displays on the Atlas login page continues to count down after the new Search window opens This means that if you intend to use the Search page for more than 1 hour your Atlas session could time out while you are in the middle of a search To avoid this happening click on the reset timer button before the clock expires The Search pag
176. vents us from passing the data outside of OEH Restricted datasets generally include data from neighbouring State Agencies where the records predominantly occur outside of the NSW boundary some non government organisations and some smaller private collections The scientific licence procedure To carry out a flora or fauna survey in NSW a Scientific Licence needs to be entered into between the surveyor and OEH Section 132 C of the National Parks and Wildlife Act 1974 NPW Act for e fauna surveys where there is the potential to harm protected species either directly e g through the use of sampling devices such as traps or hair tubes or indirectly e g through the accidental transfer of disease into frog habitats e flora surveys where samples are taken from protected plants listed under the Schedules of the NPW Act or from threatened flora species endangered populations or endangered ecological communities listed under the schedules of the Threatened Species Conservation Act 1995 TSC Act e surveys proposed on lands gazetted under the NPW Act or within critical habitat declared under the TSC Act It is a condition of this licence that a full report of all species records collected during surveys is provided back to OEH for inclusion into the Atlas database Where the area to be surveyed is on private land it is the responsibility of the person who has signed the Scientific Licence intending to carry out the work to inform t
177. wo general formats non survey or survey 5 1 1 Non survey data Non survey data refers to anything from a one off sighting to a species list compiled for a park or property All non survey data is entered via the Atlas sightings menu At an absolute minimum all records will need to have the following information species name date of observation location details observer name and observation type for fauna only However there are many more fields for which information can be attributed for an individual record 5 1 2 Systematic survey data Some additional modules have been incorporated into the Atlas to allow for the recording of additional records and fields collected through systematic surveys Fauna survey data Fauna data collected from systematic surveys is entered into the fauna survey module While systematic survey data can include a range of additional information such as additional location information and details of species weight measurements etc what sets it apart from non survey data is the recording of survey effort i e number of traps per night number of people hours involved and the ability to infer negative data i e absence data or sites where sightings were not made Refer to the Fauna Survey module user manual for further details Flora survey data Flora data collected from systematic surveys is entered into the VIS flora survey module Historically flora survey data was stored in a series of stan
178. y A code automatically assigned to each unique location A TENEI protected from edits Description Detailed description of the geographic location such as Free text up to 500 place name street nearest cross street town landmark characters or reserve Atlas User Manual Atlas of NSW Wildlife OEH Staff 30 Datum Defines the coordinate system Refer to the Geoscience Select from drop down Australia website for an explanation of datums list www ga gov au earth monitoring geodesy geodetic datums about html GPS Whether a Global Positioning System GPS was used to Tick the check box obtain the coordinates Coordinates Only one co ordinate system needs to be supplied Either a Projected Coordinate System Zone Easting and Northing or b Geographic Coordinate System Latitude and Longitude Enter the Coordinates in either coordinate system as detailed below Projected coordinate system Zone Select from drop down list Easting The reference in metres measured east of an arbitrary origin also referred to as the x coordinate Northing The reference in metres measured north of an arbitrary origin also referred to as the y coordinate Geographic Coordinate System Note that you can enter Latitude Longitude in either a Decimal degrees b Degrees minutes seconds or c Degrees decimal minutes Latitude Degrees To enter decimal degrees enter the full value here gt 40 and lt 20
179. y of the Kowmung River north of Roots Ridge track where lost campers were rescued Specified Map No 6929 4 N Specified Reserve Kanangra Boyd NP Georeference Location attributes G Original unit type AMG Coordinates Geology type Sandstone Structural formation Open forest Projected co ordinates Geographic co ordinates Vegetation a Latitude Longitude fonnaibh Zone 36 Degrees 34 150 Confidence Easting 237805 Minutes 0 Slope of area Northing 6232990 5 os 39 6 39 1 Aspect of area 34 010990780 150 160858220 Alti 00 Accuracy m 1000 0000 B mere ws History Notes Date created 05 04 2002 15 48 55 Created by Date Updated 05 04 2002 15 49 14 Updated by Atlas Conversion Deyarne Plowman Calculated Area s LGA OBERON Reserve Kanangra Boyd NP Mapsheet Number 8929 BURRAGORANG Mapsheet Number 8929 4 N YERRANDERIE CMA Hawkesbury Nepean CMA Subregion Hawkesbury Nepean Kanangra Bioregion South Eastern Highlands NSW Botanical Division Central Tablelands Mapsheet Name BURRAGORANG 8929 Mapsheet Name YERRANDERIE 8929 4 N 1 The Location Key is a unique value which is automatically populated after saving the new location details i Gi 2 The StreetMap icon in the Geographic co ordinates box You can click on the StreetMap icon to view the location of the coordinates in OpenStreetMap 3 The History box details the date and time the location details were entered into Atlas
180. y records you entered have been saved to quarantine you can either a review each record after entry You would realistically only do this if you had entered a couple of sightings that day Atlas User Manual Atlas of NSW Wildlife OEH Staff 55 To do this click on the Review link button in the Sightings added today list as circled below New Sighting N Clear all Observer s Location Sighting Reference Datasource Fields marked with an asterisk are mandatory Add Sighting Specimen Sighting Key Add Sighting Sighting type FAUNA FLORA oe es First date 32 05 10 2012 Time 00 00 Last date 05 10 2012 Time 00 00 Common name Scientific name 2 Fauna code Population Observation Observed oe he Source Sighting only Number Estimate Sex v Microhabitat types Breeding types Notes AC Flying above canopy Not breeding BR In on bridge A Adult BU In building I D Distraction display CK Crevice in rock E Eggs I CL Crevice in log I G Gravid History l DA Farm fire dam l I Immature External key AEE DT In dead tree stag J Juveniles s i File location Created by EW Edge of water F L Lactating dia FC In on post or stump M Nestling E ae Date Updated Fl Flvina within canonv O N Nestina Validation flags Updated by Sightings added today Results 1 1 of 1 SDMP 12100500 0705 Cracticus tibicen Australian Magpie 05 10 2012 43 Bridge Street Hurs
181. yne are entered COOR We nae will e automatically populated cit applicable Date of sighting Carin y Atlas of NSW Wildlife OEH Staff ST ee Last Date more than 1 day ddinmi yyy 63 Once data is entered into these fields in the correct format the cells will automatically become white as shown below a ae a a ee ec ee Species pate Index Type pecies Code Common Hame Scientific Hame First Date Last Date Once Type and Scheniiie Name fields are entered if Once Selenite the name Name and Tyne are entered Cowon Mena Reference vvill he worksheet the automatically Date of sighting If more than 1 day Code vill be populated cit sea caddi ty yyy auto populated applicable JEET hh mm E a a a TTD 2840812012 00 00 Ca ssa EE _ a o E O E E Sti E EEUU Bel T S S S S e There are different requirements for entry into cells dependent on the field a Some fields require a value to be selected from a pre determined list For example clicking in the cell will display a drop down arrow which when clicked on displays the full set of value options such as illustrated for the field Type shown below Species Code Once Tee and Scie nite Mame fields are entered if the name curently exists in the reference worksheet the Code will be In these cases you can either select the appropriate option from the drop down list Or alternatively you could type in the value Note

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