User Manual - Speech Solutions
Contents
1. Dictation ID 1192 Patient ID 687868768 Patient name Foten Stor Form AKUTJOURNAL Duration 01 02 fe eee 2011 01 12 16 45 31 Change department Use the dropdown control to select the department also make sure that you check to see if the correct Form is selected You may change this in the same dialogue Change ceparmentom 1192 687868768 Foten Stor 01 02 2011 01 12 16 45 31 Euromed Luminisystem Change form Use the dropdown control to select the form also make sure that you check to see if the correct Department is selected You may change this in the same dialogue Change department form Dictation ID 1192 2Cti s Patient ID 687868768 Patient name Foten Stor Duration 01 02 Last opened 2011 01 12 16 45 31 l Department Radiology v Form 16 Change external key Use the dropdown control to select the External key Change external key Dictation ID 1192 Patient ID 687868768 Patent name Foten Stor AKUTIOURNAL 01 02 2011 01 13 10 00 11 Suspended dictations A user may select to suspend a dictation In order to prompt the user to finish the dictation a message is displayed the next time the user logs in A Observe you have suspended dictations You have a suspended dictation The dictation refers to 19760909 3632 Kalle Persson Odays old C Dismiss this warning remind me later You will also be able to di2. Splitting a report If you discover thata report by mistake contains information concerning more than one patient or that the report contains more than one dictation type form you may split the dictation WARNING If you split a dictation while editing make sure that the audio and text always correspond to the correct patient so that no information is mismatched or lost in the split Stop the audio playback at the sound positionin which you want to split the audio Place your courser on the exact place where you want the split to occur and click on the split button Report BERR The following dialogue will be displayed Click on Listen to confirm the position of the split r Confirm Document Split You are about to split the dictation at the location indicated below A new dictation will be created containing the audio text to the right no serious condition Jo Patient to undergo surgery Audio Offset 00 00 13 Copy Patient Demographics Please listen to the audio and verify that this is the right location for the split then click the Split button below g Note that this operation cannot be undone Split Don t Split 23 If you aresatisfied with where the split should take place click on Split Check the Copy Patient Demographics box if the split dictation concerns the same patient The split dictation will inherit patient inf
3. I Always on top 7 Show headers Accession number 000053539COCDV i Minimize window jo _ Cancel Account number V0080589 i while recording Department Euromed Date of birth 1931 11 28 Form Report E la 2010 01 03 09 25 Adjusting the audio settings Click on the small speaker icon to display the audio settings dialogue i Eea uaa on Overwrite cave LO how headers Cancel JACCOL n Report k Form Position 00 00 Length 00 00 Priority Here you may adjust the following Input Settings Gain Rewind on pause o E Show floating VU meter C Optimized Playback Gain Here you may adjust the microphone recording level If the sound evel is to too low please move the slider to the right if itis too high move the slider to the left 10 Audio Wizard A WARNING In order to ensure a continued high quality of the audio file you should review the Audio Wizard each time you change the microphone and or computer This is particularly important when the function Optimized Playback is enabled You may also use the Audio Wizard to correctly set your audio level Click on the wizard icon next to the Gain setting to start Input Settings Audio Gain B Playbe i amp AD Rewind speed i gt Fast forward speed 4 Click Start Recording and start reading the textin the box Please note that you may have
4. your orders or non dictated orders default Tip You may sort the various columns by clicking on the Column name for instance Exam date MedSpeech 3 1 0 build 20914 General Order No Y Last 90 days gew search Showing a maximum of 200 entries Patient Name Modality 000297254COCWZ 2010 05 05 000366707 COCGK 2010 06 05 000154126COCLH 2010 06 05 000154125COCLH 2010 06 05 2010 06 05 2010 06 05 2010 06 05 2010 06 05 2010 06 05 2010 06 05 2010 06 05 2010 06 05 2010 06 05 2010 06 05 2010 06 05 2010 06 05 2010 06 05 X0277931 2010 06 05 Image Int in theatre 1st hour Image Int in theatre 1st hour Transvaginal MRI Shoulder MRI Lumbar Spine MRI Knee Musculoskeletal Chest xray AP or PA Scoliosis 2 of 3 views ey p x Lumbar Spine Xray 2 views Obs Early Dsting Viabil Grow MRI Brain Bilateral Breast Ultrasound Pelvis Xray Chest xray AP or PA Bilateral Breast Ultrasound FMU Cervix and Growth Right Knee Xray 2 views ecoocosccecseesececesessess sr rPrrananrrawtsanrat vo o 25 Moving a column in the worklist You can also move the columns around by using click and drag See below how the column Patient Name is moved next to Order No E To Please select an order from the list below OrderNo Patient Name Exam Date Patient Name O00s52804COCGK 0003314 2010 01 03 Smith Mary 000352812CO
5. Working with the MedSpeech dictation list Sorting the dictation liSt seeeesssseesesssreessessresssee 13 Auto seare Meee E E TAE 13 Searchingin the MedSpeech dictation list cc cccsscccsssceesssseccssscesssseccssseceeseesesseeesesseeeeegs 13 Working withthe MedSpeech Edito ineine N 19 Enlarging thetextin the edito sassen e Eaa TO E RE 21 Using bold italics and underline cc ccesssecccsssstsceccesssseecessseecesesseeeeeesseeaeeecssseeeeeeesseeeeeessaeeeeeees 21 WISTS TSS DONC MOCICON sass scenes cadence tetevs ne cruises N T TA 21 Using the spelling Look Up FUNCTIONALITY ainssi a E E ET 21 VSCRG GSAS SCE OM eee E a ouaeaunizers deteateudv EE S 22 IVS SF OIE SiS US OCU OI neas a E E R 22 PIGEON CVI CW oani en E E cosa euasentvaieasabsnessaneeeaneeatconanauneaee 23 SPUNE ATEO Maerua Smt UT Re OE Yen RE eee eR ene Ce ee eer nc re 23 Managing dictations Without patient information cecceccssseccssseccesssecceseeeesseeeessseeceeseaes 24 The AVISOSP GSC VV OFS sescesdacovasccvsapsscrsom Boseecsabaateete sags senan cco seseatansneseceacs tuseenadeancaueend cactncvonseensdeuretee 25 LOD Ieren nn E tierra ete Roe Snes ee O 25 Changing your pass Word aerden O E E A R ON 25 PIGS aC Ol UMN h the WON KIS t sesioa raa toecennabeaeredinareivstaeeedba wer enesncenesteraunmanens 26 Show columns IMENE WOFKIIS U cicccistecstestcsceleadeeiciten aavecrSecsdestin uA T NT R 26 Create a new dictation from the Wor KSC ink Aira en
6. ctr nace averioawarntenetss 26 PASS OCIA NOG O OMS T AEE E E EA E E E E E 26 Reserved exa minati ONS reinar aa O O 27 Reserved DY another author oona a O 27 SHOW VOUF SUS PENGEO AI Cla t ONS vesssecsssciccccssdiveseicaverdostecediecevaddeliavasaaesantavecesthdaaevousscasnaranaseaviauss 28 SHOW VOUFSIEN PENGINE dictans reenen A E 28 Dictation flow if network connection is lOSt sseeeesseeseseeseseessrresseressseessreeesrressrressreresereeserensseee 29 Safety Information Warnings Warnings are identified with the above WARNING symbol Warnings alert you on potentially serious consequences death injury or complications for the patient or the user A WARNING If you split a dictation while editing make sure that the audio and text always correspond to the correct patient so that no information is mismatched or lost in the split A WARNING It is always the person signing a report that is responsible for the content thereof The manufacturer and distributers of MedSpeech cannot be held responsible for damages incurred as a direct result of actions by end users This may be from the direct result of information being dict ated into the system or from lack of information not having been typed correctly or misinterpreted by secretarial staff A WARNING Dictates that are automatic speech recognized must be verified by listening to the sound and verify the text WARNING In order to ensure a continued high quality of the
7. p MedSpeech X0000297 Smith John Department All Author Stot Anders Date of birth Patient name Patient ID Patient ID All Priority All Account no Patient Name Status Normal X0000297 Smith John Sign Pending 377 IP Normal 5754856884 Phil Smith Sign Pending 360 P Normal X0006158 Smith John Sign Pending 335 P Normal X0004441 Smith Mary Sign Pending 334 Normal 1252352 Hans Andersson Sign Pending 329 IP Normal Sign Pending 327 IP Normal 66857 Krisse Sign Pending 326 IP Normal 4548706 Hans Sign Pending 325 P Normal 66857 Krisse Sign Pending 324 IP Normal X0003645 Smith John Sign Pending Double click on a dictation that you want to sign to open it You may then sign it by clicking on the Sign button 28 Dictation ID 397 X0000297 Smith John Date of birth Accession number Account number MedSpeech Stopped e N Length 00 29 V Always on top oj cn o gt Overwrite 2 we 2 2 Position 00 00 Priority Normal Department Euromed t27 lb 4 4 b E E E a O hank you for referring this patient Patient has been seen by me and Dr Williams last week Patient is ramntlainina af cavara nain in tha rinht facca thara wine enma Before you sign the report you may want to make changes to the content You may do so by directly typing into the dialogue Dictation flow if network connection is lost Should you lo
8. report on one or more examinations by ticking the box next to the examination 26 EJ MedSpeech eo Current examination Patent n Exam description IITH Image Intin theatre Ist hour Examination no 000 366 706COCGK Examination date 05 06 2010 There are other orders for this patent Please mark the assocated orders you would like to indude in this dictation Order number Order type Exam date Reserved 000366586COCGK XRFEMR Right Femur 04 06 2010 00036658SCOCGK XRFEMR Right Femur 04 06 2010 00036659SCOCGK XRPEL Pelvis Xray 04 06 2010 0003667S2COCGK XRFEMR Right Femur 05 06 2010 Reserved examinations If the examination has been reserved taken by the same author the following screen will be shown Reserved by another author If the examination has already been reserved open or suspended by someone else the following screen is displayed The dictation is suspended by Anders St t It can not be opened by you at the same time New dictation without order If you don t have access to the order you may create a new dictation anyway by clicking on New Dictation without order QU0355 42 COLOR AUUUSOL SF 2010 01 29 smith Mary U Additional hims Mammography 00035337 7COCGE 0006282 2010 01 10 Smith John 0 Aspiration Drainage under U S 000353377COCGK 2010 01 10 Smith John 0 Aspiration Drainage under U S NNNA5447 I COCGK XO00A2R 2010 01 10 Smith Iohn n Asniration Drainage
9. search on this field Account number Type the account number to perform a search on this field Accession number Type the accession number to perform a search on this field Columns in the dictation list It is possible to select which columns to show and select the order of how they are displayed Moving acolumn Righ click and drag the column to the location where you want it displayed Ceteral KER AWLP TIU Priorit Patient Warne Len T P Normal Tolan Tolransson 19121212 1212 P Normal Lisa Svensson 196401 235 1542 Hide acolumn Right click on the column that you want to hide then click on Hide column tient ID Forms Hide Column 121212 1 Show Columns ALPE PTI AI Show additional columns 14 Right click on any column Click on Show column and check the columns that you want to display You may also un check the columns that you don t want to seein the list r Show Columns ve ID Priority Finished a i o Patient Name Dictation Suspended 0 ie j LEI Dictation Suspended ngt Ctatiee Hide Column Patient ID Transcription Pending aa Dictation Suspended Dictation Suspended 0 v Status Mote a Department v Author Description Printed Copies Changing dictation properties and how to Show History Right click ona dictation in the list to display the following dialogue The selectable options are deter mined by the use
10. time search triggered instantly when a new search option is utilized E To W 2010 11 24 Created 2010 11 Searching in the MedSpeech dictation list There are some Settings in the MedSpeech dictation list that are enabled by the M edSp eech administrator as needed These settings are marked with an below Department Click on the drop down control to select a department Author Click on the drop down control to select an author Patient name Type the full patient name or use Wild card search using to search on partial names Patient ID Type the patient ID or use Wild card search using to search on partial patient ID Form Click on the drop down control to select an author Priority Click on the drop down control to select a priority 13 Last 90 days Select this control to search on dictations that were created in the last 90 days You may also search on dictations created on a specific date or during a time period using the From and To controls v Last 90 days V Auto search From 2010 11 24 ia Fa 2010 11 24 4 november 2010 gt m ti on to fr l s 25 26 27 28 29 30 31 1234567 9 10 11 12 13 14 16 17 18 19 20 21 22 23 24 25 26 27 28 29 show 30 1 2 3 4 5 C Idag 2010 11 24 Date of Birth Type the date of birth to perform a search on this field External link Type the external link to perform a
11. to repeat the text more than once Make sure to hold the microphone about 2 5 5 cm 1 2 inches from your mouth to ensure optimal sound input Audio Wizard l l ja Press the record button and read the paragraph below with the microphone positioned about an inch from the side of your mouth This wizard is adjusting the gain on my microphone When this step is complete my microphone gain level will be ideal for accurate eech recognition Continue to repeat this paragraph until you ear a beep fou may have to read this text twice You will hear a beep when the audio setting is adjusted Click on Finnish to close the dialogue Rewind speed You may increase the Rewind speed by up to 30X by sliding this control to the right Fast forward speed You may increase the Fast forward speed by up to 30X by sliding this control to the right Playback speed You may increase the Playback speed by up to 2 5 X by sliding this control to the right If you want to slow down the playback slide the controller to the left You may slow it down to 0 50 X the original speed Playback level Use this setting to increase or decrease the playback level by sliding the control to the desired position Tip You may also use the MS Windows settings using the Control Panel Sounds Sound devices settings to adjust your playback sound level You may also click on the small Speaker icon usually locat
12. under L S soniye Gasser The following dialogue will appear 27 B Dictation ID 418 Date of birth Accession number Account number MedSpeech Record standby sh 4 a oY e Overwrite i ed ee aed ed DOIBDIVIO Position 00 00 Length 00 00 Always on top F Minimize window while recording Fill in the Patient ID and name and other known demographics Q Pio YF Show your suspended dictations If you want to display your sus pended dictations click on the Show my suspended button LALA a e F L O L E AUOUSUL S AU1U 01 29 Smith Mary J Additional Hims Mammography 000353377COCGK x0006282 2010 01 10 Smith John 0 Aspiration Drainage under U S 0003533 7COCGK X0006282 2010 01 10 Smith John 0 Aspiration Drainage under U S NNNS53477 COCKE xOONA2R 2010 01 10 Smith Iohn sniration Drainane wuneler L S New Dictation New Dictation Without Order Show your sign pending dictations You may also display your sign pending dictations by clicking on the Show Sign Pending dictations Uui COCOK AUUUSUL 2019 01 29 smith Mary U Additional Hims Mammography 000353377C0CGK X0006282 2010 01 10 Smith John 0 Aspiration Drainage under U S 000353377COCGK 2010 01 10 Smith John 0 Aspiration Drainage under U S NONA5437 COCOK xOO0A28 2010 01 10 Smith Inhn n Asniration Drainane under L S If you have any sign pending dictation they will be displayed in a list ea
13. CGK 0003314 2010 01 03 Smith Mary 000353213COCGK 0004538 2010 01 08 Smith John MNnasanacne ek YANNARA man nanna Smith Inhn St Sess Hiding a column in the workilist If you want to hide a column right click on the column and select Hide column ID Exam D id Bilateral id Show column Pelwis 39 0 Image In Show columns in the worklist Clicking on Show column will display a list of columns that you may want to display Select the column s that you want to see in your worklist by clicking on the left of the column name She Exam Date Modality Exam Description Hide column Bilateral Breast Ultras LOLOL i atre 1 v Patient Name 2010 01 08 i atre 1 2010 01 10 v Patient ID 2010 01 10 v Exam Date 2010 01 10 nage 2010 01 10 _ Modality nage 2010 01 10 Exam Description nage 2010 01 11 Chest xray AP or PA 2nin i 11 Chest vrav AD nr PA Create a new dictation from the worklist Double clicking on a specific order will bring up the dictation dialogue with the correct associated demographics You may now start your dictation Depending on your dictation hardware you may press the recording button or slide the slider into the recording position Please consult the manual for your dictation device if you need help starting the recording Associated orders If a dictationis opened and a patient has more than one associated order the following screen will appear You may choose to
14. EUROMED NETWORKS AB MedSpeech User Manual How to use MedSpeech Version 3 2 Feb 2011 CE MedSpeech Contents Sarev HO rmat ON arn S estas aaceaaseeemsttictanmcareoeieate 4 Warn neS sonenn N E E E 4 CAUT ONS ara AE EAE OTAN 5 NEVI CCE Mah menne a E et eal ul Rles Sota as abel 6 MegSpeech ImMent Or US Cxes ities ices E acs iia lay cana eee Geek tetas gavin eaneraaees 6 Iou oo a oss 24 8 ho gt ae ne Sem ete rT ern POS a OC Ue eR eee Pe 6 PDO UT EUO CG esce cracasmnepsencectuencccestascosssccqeetseewacusocecuscwnadueeuesutatacansenemacstamacentacussecictaamensecuamar meats 6 EOI FY shores nse ncanese N eave saat ne a oes c Spa ve A ea ies nme ue Peaaontaunaaotees 7 Chane me your Das SWO O rana N NNA 7 Creating a Newdicta tiOn enrueian ia AE 8 MATEO GU UO Mennen AAA AN 8 Priority Department ane FORM nonen aAA ATAA A a 8 PANGS ON OD arn aa a i a A 8 Minimize window while recording cccsscccsssscesssseccessseccsssssesssssecssseeecessueecessaecseeseesssesesseasecegas 9 Savine a dreta LOMA eren a a a a a a a 9 Remove ne dicto a A A E 9 SUS DENG adicta ON anena na E a een ean 9 Show Headers and moving the header dialogue sessesessssssesssressssessseeessrressessssenssreessereessssesss 9 Show Hidepatientdetail si zranisann AA A 10 AGTUSTING THEA UGIO seting S ocima a A a a 10 GAN a E E A ee eee een 10 AUdIO WNI ZA aan oeaanscaraivancecpaysseteemneasuncc cutenteoueiessasteeeeiameenameteseenacnnee 11
15. audio file you should review the Audio Wizard see chapter adjusting the audio settings each time you change the microphone and or computer This is particularly important when the function Optimized Playback is enabled Cautions Precautions are identified by the above symbol for PRECAUTION These precautions must encourage user to take the precautions necessary for safe and effective use of MedSpeech CAUTION The dictated information should be treated with the same caution and discretion as any other part of the patient medical record CAUTION While dictating the author should assure that no non authorized persons are able to listen in on what is being dictated CAUTION Each dictation should only contain patient information in regards to the same patient to minimize the risk of mismatching patient data CAUTION The dictation device used should be placed at a distance not too close to the mouth or too far away to optimize the quality of the audio Recommended distance is about 3 5 cm CAUTION Ensure that the person administering MedSpeech at the system level have adequate training regarding both the maintenance and backup procedures of MS SQL databases Also make sure that all components of the system are monitored on a regular basis including the network status and discs to avoid unexpected interruptions of service CAUTION Keyboard shortcuts should be used in MedSpeech in order to reduce the
16. derlinedin red If you right click on the word you will be shown a list of suggested spellings for the word Click on the correct word in the list malleolus F malleoli malleolaris I alleluias alleluia 4 Ignore Ignore All Add to dictionary Correction Undo Cut Copy Faste Delete lams last 5 Select All Ie rig ht fos Look up lier arounc malleoluis Using the spelling Look up functionality Right click on any word that you may want to look up Click on the resource that you may want to use to check this word for instance RxList 21 Please note that Euromed Networks AB or MedSpeech resellers are in no way responsible for the information found in these external resources Undo p Cut Copy neig illiams last wee al oe pe right base a 20 Look up j Rudist a a The Free Dictionary Inserting a section If you want to insert a new sectionin your report you may do so by clicking on the New section button See in red below Please note that if the form that you are using is set up to only to accept allowable sections you will have to select the section from the list displayed when you start to type the section name You may use the Tab key to automatically insert the suggested section name once it has been highlighted Form Report z S000 ee o Thank you for referring this patient Results 5212 he n
17. eck there was some complaints earlier around that area anterior to the medial malleolus If you try to select a section thatis not allowed the section will be highlighted in red and you will not be able to save or sign the report unless you change the section name Other medical data Inserting a sub section If you want to insert a new sub section in your report you may do so by clicking on the New sub section button Seein red below Please note that if the form that you are using is set up to only to accept allowable sections you will have to select the section from the list displayed when you start to type the section name You may use the Tab key to automatically insert the suggested sub section name 22 G Dictation ID 326 4548706 Hans Date of birth Accession number Account number Lis _ MedSpeech Stopped Sign Patient ID 4548706 a i Overwrite m o i Patient Name Hans b i m a44 pr ta ri Remove I bei aai a tal i Position 00 00 Author Anders St t 3 z Print amp Sign 5 Length 00 25 C Created on 2010 10 12 13 45 7 Always on top B Tng 2A Cancel Accession number Priory Details v Account number Department Ricoh Date of birth Form Report Z Exam date v S00 4 oO ea O Results o a MRO Print preview If enabled click here to display the Print preview dialogue Ricoh Report
18. ed on the lower right of your screen and adjust the sound from there 11 i th Sa k F a Rewind on pause This optionis used by secretaries only to enable a brief rewind of the sound file every time the playback is stopped The setting is setin milliseconds 1000 ms 1 second Audio feedback during winding Select this optionif you want to hear audio while rewinding fast forwarding the dictation Show floating VU meter A semi transparent VU meter will be displayed if you select this option You may click and drag the VU meter to place it anywhere on your screen This VU meter will give feedback in regards to the recording volume Please make sure that the recording is not to loud red or quiet lower green _ Optimized playback Use this option to automatically skip all quiet sections ofa dictation when listening to it WARNING In order to ensure a continued high quality of the audio file you should review the Audio Wizard see chapter adjusting the audio settings each time you change the microphone and or computer This is particularly important when the function Optimized Playback is enabled 12 Working with the MedSpeech dictation list Sorting the dictation list The MedSpeech dictation list can be used to sort dictations in many ways depending on the workflow All MedSpeech users have access to the dictation list Auto search Check the Auto search box to enable real
19. f you check Change password after login you will see the following dialogue Change password New password Confirm new password Type in your new password and retype the password in the next field to confirmit Make sure that the password matches the level of complexity set by your system administrator Click on OK to continue Your new password will now be set d Creating a New dictation Introduction Log into MedSpeech Click on New MedSpeech 3 1 0 build 22207 ned Created Author Form Length 2010 10 27 19 26 59 Stat Anders ARUTJOURNAL 00 00 17 26 11 01 00 2010 10 26 10 03 18 St t Anders Report 00 00 14 2 The dictation dialogue is displayed You may now start your dictation Depending on your dictation hardware you may press the recording button or slide the slider into the recording position Please consult the manual for your dictation device if you need help starting the recording E birth 1931 11 28 Accession number 000053539COCDV Account n MedSpeech Record standby Bas O T Overerite me DE ee ie Remove eee ee 2 Fm ll Length 00 00 suspend Always on top Show headers Priority Normal f Minimize window Cancel A while recording Department Euromed Detals Farm Report Priority Department and Form u You may select Priority Department and Form by clicking on the corresponding drop down dialogues Form Repo
20. he Patient Name field Ib Priority Patient Name Patient ID E Normal Imported from DPM 1230 Normal Imported from DPM 1229 P Normal Imported from DPM 1227 Normal Erik Svwensson 43968068 18 Working with the MedSpeech Editor Keyboard Shortcuts in the MedSpeech Editor The MedSpeech editor has been optimized to give the user a tool to effectively be able to transcribe or correct reports We urge the users to take time to learn the many keyboard shortcuts and other tools to ensure a good user experience ee B m Move By Word CTRL Left amp Right Arrows Toggle Case UPPER lower CTRL Title SHIFT U Move By Paragraph CTRL Up amp Down Arrows Delete One Character To The BACKSP ACE Left Beginning Of Line Delete One Character To The ee DELETE Beginning Of Report CTRL HOME Delete One Word To The Left CTRL BACKSP ACE End Of Line END Delete One Word To The Righ CTRL DELETE End Of Report CTRL END Cut Selected Text CTRL X Selecting Text SHIFT Arrow Keys Copy Selected Text CTRL C Select To Beginning SHIFT HOME Paste Selected Text CTRL V Of Line Select To End Of Line SHIFT END CTRL Z Select All Text CTRL A CTRL Y STRUCTURAL an Toggle Bold CTRL B Create a Section CTRL N Toggle Italic CTRL Header Create a Subsection CTRL SHIFT N Toggle Underline CTRL U Header Create a List CTRL L Insert Bookmark Unhide CTRL K 19 Separate Listed ENTER F
21. ind CTRL F Items Increase Indent of CTRL M Check Spelling CTRL F9 List Decrease Indent of CTRL SHIFT M F9 List Check Spelling On The Fly CTRL D Increase font size CTRL Plus Sign Insert Table CTRL SHIFT T Decrease font size CTRL Minus Sign Insert Table Column CTRL SHIFT A Reset font size CTRL 0 Left Insert Table Column CTRL SHIFT D Toggle formatting marks CTRL Right SHIFT P Insert Table Row CTRL SHIFT W JOB Above Insert Table Row CTRL SHIFT S Print Preview CTRL P Below Split Job CTRL SHIFT G Play Stop F6 SHIFT Space Rewind F5 Regain Playback Highlighter CTRL Space Rewind to Beginning CTRL F5 Increase Rate of Playback CTRL T a Optimized Playback CTRL SHIFT F5 Return Rate of Playback CTRL R 20 Separate Cursor c Toggle Mute CTRL From Highlighter SHIFT Q Enlarging the text in the editor You may use the Zoom function to increase or decrease the font size to change the text size in the editor window a Dictation ID 397 X0000297 Sn MedSpeech p gt m 44 Pm 144 pel v Always on top a Priority Departm Form Ea lb 4 u a p Zoom 1 1 Promin Zoom Out Using bold italics and underline If these controls are enabled you may use these controls to format your report u Using the spell checker Click on the icon to enable the spell checker Ifa wordis misspelled it will be un
22. ormation from the original dictate Managing dictations without patient information Split dictationswill not have anautomatic connection to any external patientsystem and must be operated as a dictation based on no order Patient and study information must be filled in manually In case of order based work flow a look up against the order table can be done for collection of patient information To avoid that reports ends up missing important patient information The system can be configured to have mandatory fields for patient information that needs to be filled in before the report can be signed 24 The MedSpeech Worklist Log in Click on the icon for MedSpeech Worklist or Start Program Euromed Networks MedSpeech Work List Fill in your login and Password and click on Ok MedSpeech Login alex Password aati Change password after login x ce Changing your password If you check Change password after login you will see the following dialogue Change password New password Confirm new password Type in your new password and retype the password in the next field to confirmit Make sure that the password matches the level of complexity set by your system administrator Click on OK to continue Your new password will now be set You may search and sort on Order No Modality Name ID or Examination Date You may also select to only show
23. risk of repetitive strain injury caused by frequent mouse click motions The shortcuts in MedSpeech can be displayed by pushing the Alt key and looking for the underlined letters in the dialogue If there are additional shortcuts available they will be included in the manual Introduction MedSpeech Intent of use MedSpeech is a digital dictation system designed to be used in a healthcare setting for all medical specialties The primary usageis for patient related dictations but non patient related dictations for instance meeting notes may also be dictated MedSpeech can be operated in a stand alone mode or integrated in another computerized patient record system To use the guide All users should read this manual carefully Experienced users of MedSpeech may be referred to the specific sections of the manual containing the desired information About Euromed More information about Euromed Networks and our products can be found at our web site http www euromed se Please feel free to contact us at Euromed Our Swedish office address rsta ngsv gen 11 8tr 117 43 Stockholm Sweden Info e mail info euromed se Phone 08 545 89 990 Fax 08 545 89 999 Log in Click on the icon for MedSpeech or Start Program Euromed Networks MedSpeech Fill in your login and Password and click on Ok MedSpeech alex Password TEREEEE Change password after login Changing your password I
24. rom the system They can be restored by an administrator if needed Suspend a dictation Use this option if you want to temporarily suspend the dictation Ifa dictation is suspended it can only be opened again by you or by your MedSpeech administrator Show Headers and moving the header dialogue If you want to display the headers associated with the selected form click on Show headers You may place this dialogue anywhere on your screen by clicking and dragging it into position Clicking on the X will close the dialogue Report EIC Clinical indication Examination Results Show Hide patient details Click on the Details button and select Show Hide to display or hide the patient details Depending on your specific integration you may see various additional patient details See sample below a on ID 413 X0002009 Smith John Date of birth 1931 11 28 Acces Eaha MedSpeech Record standby Save e MM FE Overwrite D e QOIDMOIIO Boston 00 00 Length 00 00 Always on top E Show headers Minimize window Cance Z while recording Department Show Hide Look up values amp Dictation ID 413 X0002009 Smith John Date of birth 1931 11 28 Accession number 000053539COCDV Account numb a _i ee E Record standby sse w nE GRECIA ee eS a VDOIVIO Position 00 00 Author Anders Stet Length 00 00 1 i
25. rs rights The setting for this is made using database administrator in the Edit Role dialogue The permission Allow changing department priority is needed to make these changes 51 Report Signed Rep w Open dictation 00 Rep OF Show History 45 Rep 8 Remove dictation 207 Repo Change patient name 209 Repi k45 Rep Change priority 00 Rep Change department 48 Rep Change form 17 Rep Change external key 5 Report Signed 1 20 Report Signed Show history Select this option to display the Dictation Event History Please note that this is notas extensive as to information displayed in the Audit dialogue in MedSpeech Adminitrator r gt Dictation Event History ID 1150 eLo First Name Last Name 2011 01 11 15 54 35 anders2 Opened 2011 01 11 15 54 36 anders2 Anders Opened 2011 01 11 15 54 59 anders2 Anders Transcription Pending 2011 01 11 15 54 59 anders2 Anders Opened 2011 01 13 14 58 55 sekrl Helen Sign Pending 2011 01 13 14 59 09 sekrl Helen Opened 2011 01 13 14 59 28 anders2 Anders Signed 2011 01 13 14 59 36 anders2 Anders 15 Change status Use the dropdown control to select the status w Dictation ID 1192 Patient ID 687868768 Patient name Foten Stor J Form AKUTJOURNAL Duration oo Last opened 2011 01 12 16 45 31 Change Priority Use the dropdown control to select the priority she x we O O
26. rt a l Always on top If you want to ensure that the dictation dialogue is always placed topmost on your screen select the Always on top option p eo T i m Always on top Minimize window while recording If you prefer to have the dictation dialogue minimized while you are in recording mode please check the Minimize window while recording option Minimize window while recording Saving a dictation After you have finished your dictation you may Save the dictation either by clicking on Save or by pushing the EOL button if you are using a Philips SoeechMike Please note that you will see the following dialogue after you have pressed the EOL button E Dictation ID 416 Date of birth Accesgian MedSpeech A BB Boor Bo AO een es a EOL pressed Do you really want to close and save the o dictation Always on top pps Priority N Minimize window E while recording Department l Do not ask me again Form A if you check the Do not ask me again box you will not see this dialogue again after you have pressed EOL Your dictations will then be saved immediately Remove the dictation Select this option if you want to remove the dictation Please note that the dictation can be recovered by the MedSpeech administrator should you select this option by mistake m Do you wish to remove this dictate Removed dictates are not permanently removed f
27. se contact with the network while dictating your dictation will be saved locally until contact Is re established The following dialogues are displayed Failed to save dictation Press retry if you want to re connect to the database and try again Reny Cancel This error message has been logged to the Application logs Click on Retry to attempt to save the dictation if you are experiencing a temporary communication problem If you are not able to re connect the dictation will be stored locally until you login the next time 29 amp Note j MedSpeech has found temporary sound data on this computer that belongs to a dictation without sound data in the database Dictation ID 8 6 patient The dictation was created by Stat Anders3 The sound data will now be saved in the database Click on OK to save the dictation 30
28. splay a list of the suspended dictations clicking on the red text on the lower part of the dictation list Max hits 200 Noof dictations 10 Total dictation length is 00 03 28 fou have 9 suspended dictations Click here to show in dictation list Importing dictations from a Philips Digital Pocket Memo DPM In order to be able toimport from a DPM unit the user must have a role with the Allow importing dictations from DPM right assigned How to import a dictations from a DPM 1 Log in as a user with rights to import dictations 2 Click on Import from DPM lower right on the screen St t Anders Stat Andere Import fron DPM Licensed to Euromed User Anders St t DD Batch e 17 3 The following dialogue will be displayed Import dictations from DPM User Anders St t anders2 DD Batch DPM device DPM3 LFH955 is connected Free space 1015267 kBytes Date Time Priority Length 31 December 2010 17 34 53 Anders St t Normal 00 14 31 December 2010 17 35 24 Anders St t Normal 00 07 31 December 2010 17 35 34 Anders St t Normal you may select which dictations to import by checking unchecking the box to the left of the dictations Click on Import to download the dictations from the DPM Please note that the dictations will be deleted from the unit in this process 4 The imported dictations will now be displayed in the dictation list marked as Imported from DPM in t
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