User Manual - The Swanton Library
Contents
1. 38 Using Smart Print Central First select the print command within the program you are using to bring up the print dialog box Select the printer Smart Print Central and click print After you have printed from your computer the file will be sent to the computer to the right of the photocopier the Print Release Station 1 Go to the Print Release Station 2 Insert your copy card into the slot on the right hand side of the card reader unit Note the card reader unit for the Print Release Station is to the RIGHT of the photocopier not to be confused with the unit to the left of the copier 3 On the computer screen you should see your file listed Select your file and click print If you file is not there click refresh 4 A notice will pop up advising you of the cost of printing If you wish to proceed select yes The file will now be sent through to the photocopier 5 When you are finished remove your card from the reader by pressing the escape button on the card reader unit Cost 4 page 10 cents 39 40 Other information 41 42 21 Student roster Most students will be rostered on Library duty for one week each semester This involves putting items which are on the re shelving trolley back to their appropriate places in the Library Please ensure that your duty team clears the trolley on at least a daily basis re shelve items wi2. 13 Ebsco serials ATLA The Library subscribes to many theological journals but how do you find the articles you need One essential tool is ATLA This is the premier online journal indexing service for theological studies and allows you to search almost all serious theological journals around the world It also provides full text access to many of those journals meaning you are not confined by the already extensive hard copy holdings of the Swanton Library There are two ways you can access ATLA on campus and off campus On campus access On any computer logged on to the network at PTC simply type the following address into the web browser http search ebscohost com 27 Off campus access If you wish to access ATLA off campus you will need to set up your personal account Ebscohost To do this you will need to be first on campus 1 Ata computer logged on to the College network type the following address into the web browser http search ebscohost com 2 Click Sign In top right hand side of the screen 3 Click Create a new Account and fill out the requisite details Thereafter you will have access off campus at any internet enabled computer in Australia Type http search ebscohost com into your browser and then type in your chosen user name and password Your personal account will be active for 365 days Tips A If you bookmark the Ebsco site make sure you bookmark the
3. address above not the address from when you are logged in 28 A There are also Ebsco iPhone and Android apps Details are on the Ebsco website A Library users who are rarely on site may request login details Email library presbyteriancollege org ATLA guides Text guides to using Ebsco ATLA are available online Browsing http support ebsco com uploads kb 3_en_ehost2_userguide_browsing doc Searching http support ebsco com uploads kb searching_tips_usr doc Advanced http support epnet com uploads kb 2_en_ehost2_userguide_advanced doc Printing emailing saving http support epnet com uploads kb 4_en_ehost2_userguide_pesguide doc Video tutorials are also available http www youtube com watch v kRMmEiSTFTc 29 30 14 Bibliopedia Bibliopedia is an online bibliographies wiki http bibliopedia ptcvic org Bibliographies correlate with the classes you take and the assignments you are given There are also some past exam papers available for download Some bibliographies have material for download password protected The password is given only to PTC students and available by request from the Library Bibliopedia is just like Wikipedia YOU can edit it If you worked hard on a bibliography why not upload it here or extend an existing bibliography Share your hard work Instead of just copying an article for your own use scan it to pdf and upload it yourself or email
4. it to library presbyteriancollege org for upload on Bibliopedia 15 Endnote Endnote is a program that handles bibliographical data for essays The program is available at no cost to Australian College of Theology students from the ACT website http www actheology edu au resources_EndNote php The Library catalogue has been converted to Endnote format and is available for download from one of the computers in the computer room 31 32 16 Wifi The College offers PTC students access to the wireless network so you can access the internet on your own laptop if you have a wireless card A password is required available from the main administration office upon signing the terms of use form Wifi is provided for academic research and for checking emails Please do not use the network for other personal use such as downloading music videos and programs which slows down the speed for all other users The Photocopier 17 Photocopying To use the photocopier you need a copy card for the card reader unit located to the left of the copier Cards are available from the main administration office and come in 3 10 and 20 amounts If the office is unattended speak to the Library staff 1 Insert your card into the slot on the right hand side of the card reader unit 2 Make your copies Operating instructions are displayed above the machine 3 As you copy the appropriate amount will be deducted from you
5. press OK 4 Scan by placing the original on the glass and pressing the green Start button 5 Repeat step four to scan multiple pages to the one file 6 When you have scanned all that you need press the hash button Note if you have scanned by using the document feeder you do not need to press 7 The file will be sent to your email address 37 20 Printing Computers connected to the internal college network can print to the Library photocopier You will need a copy card These are available from the General Office in 3 10 and 20 amounts If the Office is unattended speak to the Library staff You can print from the computers in the computer room Otherwise you can use your own laptop if you are connected to the College network Installing Smart Print Central To install the printer Smart Print Central on your laptop 1 Find the option on your computer to add a printer Eg open your Control Panel then open the Printers option and find the Add a printer option 2 Select network printer rather than a local printer then connect to this printer rather than browse for a printer and then type in the name of the printer PTCOFFICEPC Smart Print Central 3 The printer driver should then install automatically If you are using Ubuntu the printer URI is smb WORKGROUP PTCOFFICEPC Smart 20Print 20Central and if you are asked for the printer type select Ricoh MP3010
6. User Manual a Swanton Library THE SWANTON LIBRARY Presbyterian Theological College 684 Elgar Road Box Hill North 3129 AUSTRALIA Telephone 03 9898 9384 Fax 03 9898 9872 Email library presbyteriancollege org ABN 89 276 053 Table of Contents 1 Welcome itte tere eee treten ai ee A Rc Quick Guide 3 Love ONO ir aaa ee A Floor Blankenese ee Circulation 6 Call TRUITT ee 7 Not for loan TUTTI MM 8 Searching the CataloBUe nn ee 9 CHECKOUTS ae ae Re TO RETURNS 11 Reserving items n nee nennen nen Resources 12 Journals une 13 Ebsco serials A c 16 Wii E The Photocopier 17 POMC OY ua 34 18 Scanning t hard ISK 35 19 Scanning to dd eco 37 20 Printing Gua eee 38 Other information PARET unido MEME 42 22 Interlibrary O a ist 43 A Mn A tian 44 1 Welcome Welcome to the Swanton Library The Swanton Library is the engine room of the College This is where the great thoughts and not so great thoughts of God s people across the ages are held On the basis of the information here lecturers prepare their notes and students prepare for exams and for ministry You can come here to think great thoughts yourself or you ca
7. can print to the Library photocopier Microsoft Word is installed on all computers variously Word 2003 and Word 2010 One computer has advanced Bible software installed The Library holds a large collection of audio cassettes CDs video cassettes and DVDs The Westminster Seminary CD collection is especially valuable This is an extensive collection of lectures by some of the most eminent Reformed scholars in the world especially lecturers from Westminster Theological Seminary The filing cabinet contains a selection of journal articles and book sections uncatalogued to which lecturers may refer students from time to time 2 Library Assistant s Office amp Photocopier The photocopier is available at cost Go to the general office to purchase a photocopy card The Library Assistant s Office is also in this room All the items on the desks are in the process of being catalogued Please do not touch or remove them 3 Circulation desk The Library operates a self checkout system Use the scanner to scan your Library card and then scan the barcodes on the items you are borrowing Exit your account when you are finished hit escape so that others cannot use your account 4 Theses Various theses generally MTh and PhD theses from people associated with the College are located in Library Assistant s office These are not for loan 5 Re shelving trolley The re shelving trolley is fo
8. ced the item on reserve The Library does not charge late fees or fines 21 10 Returns To return an item that you have borrowed simply place it in the returns bin This is the big blue box near the front door of the Library You may otherwise choose to extend a loan To do this either log in to your account or speak to one of the Library staff You are requested to use common sense and courtesy when borrowing items that will be in high demand for a course you are currently studying If you know that an item you are about to borrow is a required text for your course please check with Library staff whether it should be on permanent reserve If the item is not on permanent reserve but you know your class mates will still need the item please return the item as soon as you have finished with it For items that you have used in the Library but not borrowed please re shelve them after use If you are in a hurry please place them on the returns trolley and one of the students rostered on duty will re shelve your items for you 22 11 Reserving items If someone else has borrowed an item you need you may reserve it Upon being returned the item will be placed on the desk inside the door of the librarian s office for you to pick up To check if your reserved item has come in log in to your account To reserve an item To reserve an item search for the item on the library catalogue select the Place hold opt
9. ear your workspace when you are finished 4 Re shelve the resources you use If you do not have time to re shelve the resources you use please place them on the re shelving trolley Requests If you have suggestions for book purchases or have some other ideas about how Library services can be improved feel free to speak to one of the librarians or send an email to library presbyteriancollege org 4 Floor plan Main Entrance Exit Bound journals A Z Library Assistant s Office Circulation Q Computer amp edia room amp desk Old and rare Photocopier book room L1 a 9 Catalogue Reserves Reserves 7 d Re shelving Acquisitions trolley Information stand an S Q Reference section General collection O OQ JO Librarian s office no admittance Bound journals A Z Emergency exit no Periodicals Unbound periodicals du E u Chinese amp Korean Unbound periodicals collection 2 N 10 1 Computer amp Media room The computers in the computer room are for email and academic purposes The online ATLA religion database can be accessed Users
10. ent Patristics notable Christian writers History general Church history History of doctrine Christian denominations Church History particular Missiology Comparative religion non Christian religions Science psychology Philosophy ethics Theology Sociology church and society Education Church government worship Music Pastoral theology church Work Spiritual theology devotional life Other 17 6 Call numbers Call numbers are found on the sticker usually placed on the spine of a book The commentary on Isaiah by H C Leupold has the following call number DN 38 LEU D the Old Testament Section the OT subsection Isaiah LEU the first three letters of the author s last name Some call numbers have three lines REF OW25 WIL REF the reference section of the Library OW25 is the Pettee number and WIL is the first three letters of the author s name Other section designators CHI the Chinese section of the Library KOR the Korean section of the Library 18 7 Not for loan items Not all resources in the Library may be borrowed The following items may not be borrowed A Items in the Library storeroom including rare and old books Assembly minute books etc Alljournals and periodicals Items placed on special reserve located on the small bookshelves just inside the front door of the Library All items in the reference section the
11. first main row of books in the main collection Any item with a red sticker marked Reference Reserve or for loan Some of these items are scattered throughout the main collection 19 8 Searching the Catalogue The catalogue can be accessed from any internet enabled computer Two of the three computers inside the front door of the Library are dedicated to catalogue searching In a web browser go to http library presbyteriancollege org You can Search by author title subject etc Reserve items user name and library card barcode required Check the details of your account Extend a loan Login and password Login name Your name Eg John Calvin Password your full library card barcode Eg B1024xxxxxx 20 9 Checkouts The Library operates a self checkout system The computer just inside the front door of the Library is the circulation computer To borrow an item 1 Scan your Library card Hold your Library card barcode front of the scanner Your member account will open 2 Scan the item barcode Hold the barcode of the item you are borrowing in front of the scanner about 10 20cms from the reader 3 Press escape on the keyboard to exit your account If you encounter any difficulties just ask one of the Library staff Loan length All item types books DVDs etc may be borrowed for a period of three weeks You may extend a loan providing someone else has not pla
12. ion under the item details and follow the prompts You will need your library user name and password Library user name your name Eg John Calvin Password your library car barcode Eg B1024xxxxxx Placing a hold It is not possible to reserve or place a hold on an item that is currently available for loan The Library operates on a first in first served policy 23 24 RN il Resources 25 26 12 Journals amp periodicals The journals and periodicals collection has always been one of the great assets of the College There are more than 140 titles including many of the world s major academic journals If you happen to come across a journal title not held in the Library it is possible that it will be available to you through ATLA see below Journals and periodicals are located in four places 1 Select journals are placed on a stand by the librarian s office eg Australian Presbyterian The Monthly Record 2 New journals and periodicals are located in the far corner of the Library past the study desks 3 Unbound periodicals and journals are on the shelves at the far end of the Library and are arranged by title from A Z 4 Bound periodicals are shelved along the walls of the Library and are arranged from A Z All journals and periodicals are for use only in the Library They may not be borrowed Please return items to the shelves when you have finished with them
13. n Please re shelve reference works after use so that they will be immediately available for other users 13 General collection The majority of the Library s holdings are found in the general collection The Pettee classification system is used so that books are ordered by call number from A to Z Most items are available for loan for a period of 3 weeks 14 Bound journals Bound journals are kept in the shelves along the south wall of the Library and by the computer room They are not for loan After use return them to the shelf or place them on the re shelving trolley 15 Desks Desks are provided for Library users There is one power point available per desk for laptop computer use When you are finished please return Library items to the shelves and remove personal items Research postgraduate students have desks assigned to them and are permitted to keep personal items and borrowed Library resources on them Please do not sit at their allocated desks 16 Select periodical display Frequently accessed periodicals are kept on a display stand by the emergency exit on the north side of the Library Titles include Australian Presbyterian Fellow Workers Evangelical Times and The Monthly Record 17 New periodicals Three stands display current periodicals with two stands for academic journals and one stand for other periodicals These items are not for loan Please return them to thei
14. n come here just to get a bit of peace and quiet Jared Hood Heather Rickard Library oversight Library assistant Library Hours 9 00am 4 30pm Monday to Friday Closed only for public holidays and the summer holidays 2 Snapshot The Swanton Library is named after the Rev Dr Robert Swanton who was the first Principal of the re organized Presbyterian College from 1978 to 1981 On his death in 1992 he left a generous legacy to the College to help fund the Library and the work of the Reformed Theological Review which he helped to initiate His portrait hangs just inside the main door of the Library From small beginnings in 1975 the Library has grown rapidly towards a collection of over 25 000 items We intend upon maintaining that growth and by the year 2020 Library holdings should stand at around 36 000 items The Library is always expanding always bursting at the seams Collection foci The Library collection is strong in biblical studies church history and reformed theology and practice You will find most of the substantial books currently offered by publishing houses such as Banner of Truth Presbyterian and Reformed Evangelical Press and Christian Focus There is a small but expanding Chinese and Korean Language section Quick Guide 3 Love thy neighbour In everyone s best interests please 1 Keep noise to a minimum in the Library 2 Do not bring food or drink into the Library 3 Cl
15. ng on the copier hard drive for retrieval Press the copier button to return the copier to its default state 35 36 To retrieve your file from the internal college network 1 Go to a computer that is logged on to the College network Open the web browser and type in the address http 172 16 1 12 On the left side of the page click on Document Server Find your file Immediately under the name of your file you will see written pdf and tiff Decide which format you want pdf for Adobe Acrobat tiff a picture format pdf is recommended Either left click on pdf or tiff to open the file immediately or right click and select the option to save the file to the hard drive on your computer Delete your file from the photocopier when you are finished Select the check box above the file name click the delete icon at the top of the page and then click the delete file button that comes up on the next page 19 Scanning to email You can use the photocopier to scan documents to your email address You do not need a copy card for this and there is no charge for this facility 1 Press the scanner button on the photocopier to the left of the LCD 2 On the LCD screen you will have a choice of scanner and Java platform Either will send emails but Java gives more options so select Java platform 3 Selection destination type in your email address and
16. r card 4 When you are finished remove your card from the reader by pressing the button marked escape on the card reader unit Paper is stored in the cupboard next to the copier Place A4 paper into tray one Do not use the other trays mismatching paper and trays will jam the copier The Library Assistant s Office is in the same room as the photocopier All the items on the desks are being catalogued Please do not touch or remove them Cost A4 copy 10 cents 34 18 Scanning to hard disk You can use the photocopier to scan documents to the hard drive of the copier and access them from a computer logged on to the College network You do not need a copy card for this and there is no charge for this feature 1 Press the scanner button on the photocopier to the left of the LCD screen 2 You will have an option on the LCD to select scanner or Java Platform Select scanner 3 Onthe LCD select Store File then Store Only and then File Name Type in a name you will recognize later and press OK Alternatively you may choose to enter a user name 4 Scan by placing the original on the glass and pressing the green Start button 5 Repeat step four to scan multiple pages to the one file 6 When you have scanned all that you need press the hash button Note if you have scanned by using the document feeder you do not need to press 7 The file is now waiti
17. r gift and items will either be added to the collection or will be distributed to students THE SWANTON LIBRARY Presbyterian Theological College 684 Elgar Road Box Hill North 3129 AUSTRALIA Telephone 03 9898 9384 Fax 03 9898 9872 Email library presbyteriancollege org ABN 89 276 053
18. r places after use in alphabetical order 18 Unbound periodicals Unbound periodicals are kept along the two rows of shelves at the back of the Library They are arranged from A Z These are not for loan After use please return them to the shelf 19 Chinese amp collection Korean A collection of Chinese and Korean literature and media is kept on the shelves at the back of the Library The Pettee classification system is used so that items are ordered by call number from A to Z but an opening or KOR is added Items can be borrowed for 3 weeks 20 Librarian s office Please place notes orders suggestions donations or books that need repairs on the table just inside the office door 21 Old amp rare book room There are a number of old and rare books mostly catalogued that are kept in the room at the back of the Librarian s office Library users may access this material only with the assistance of Library staff 13 14 Circulation 15 16 5 Classification system Items are catalogued using the Pettee classification scheme which was first developed for Union Theological Seminary in New York The system simply runs through A to Z covering the spectrum of subjects of interest to theological students A Bibliography general Languages literature Bible general Old Testament Judaica Apocrypha intertestamental literature New Testam
19. r use by Library staff and the students rostered for re shelving duty You may place here any items that you have used in the Library that you do not have time to re shelve yourself 6 Acquisitions Located on book stands atop the bookcases around the outside of the computer room will be found recently acquired and catalogued books These books may borrowed unless marked as reference or not for loan 7 Reserves Two bookcases outside the media room hold books that have been placed on reserve These will usually be books needed for courses running that semester They may be used only in the Library Please re shelve these items after use 8 Information stand The information stand holds information about the Library and also occasional information about useful resources 9 Returns bin Place returns in the returns bin through the slot Whilst users process their own checkouts returns are processed by Library staff 10 Catalogue Two computers inside the front door of the Library are dedicated to searching the Library catalogue 11 12 11 College handbooks PTC handbooks ACTh manuals and style manuals are kept on the lower shelves just by emergency exit on the south side of the Library 12 Reference section Reference materials such as dictionaries lexicons atlases etc are located on the first main row of shelves in the Library These items are not for loa
20. th all due diligence Remember that one item misplaced on the shelf can lead to that item being in effect lost and can cause great frustration to other people who want to use the item A try not to return too many items at once as fatigue will heighten the likelihood of incorrect re shelving 22 Interlibrary loans The Swanton Library can in certain circumstances arrange for an interlibrary book loan or obtain a pdf of a journal article not available in the Library or through ATLA with the following guidelines 1 The request must come from a lecturer or a current post graduate student 2 The applicant must first have attempted to access the resource at other Melbourne libraries eg the Dalton McCaughey Library 3 The item must be vital to a significant area of research Up to two requests per semester may be made without cost but thereafter the Library will pass on the cost to the applicant typically between 20 30 Access to other libraries The main theological libraries in Melbourne are open to public use However PTC students do not have borrowing rights 43 44 23 Donations Donations are always welcome Monetary donations are tax deductible Cheques should be made out to the Presbyterian Theological College Library Fund Credit card details can be provided via the slip downloadable from the website Donations of theological resources are also welcome The Librarians will sort through you
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