RTO Online User Manual - Education and Training Directorate
Contents
1. This page is being developed Please us our old site or this function k More info CASI User Choice PSP Australian Apprenticeships Register DET TaTE webs Contact TaTE RTO Online User Manual Publication Date 18 March 2011 Page 15 of 18 d RTO Online Nominating for Training appears as below ACT Training and Tertiary Education RTO contract information and User Choice nominations User Login Username User Name Password Pace WEERA Users you can use your current Weera Login WEERA Username and VEER Pass Forgot your Password Email us to r uest a new password existing user Don t hawe a login for RTO Online Email us to request a new login new user Are you a WEERA user If using a WEERA Password to access RTO Online click here if you need to reactivate your WEERA password Information about wWEERA here ACT OWE Todi e Click the button Nominate for Training for nomination Apply for a Competitive Allocation for Skills Initiatives CASI Panel Agreement Nominate for training e Nominate to deliver training under User Choice or PSP More info CASI User Choice PSP 3 Nominations Application for CASI Agreement 3 1 Application for CASI Agreement Before applying to deliver training in specific courses the RTO must first nominate for a Competitive Allocation for Skills Initiatives CASI Panel Agreement Nominations for 2011 Apply for a CASI Panel Agreement RTO user shoul2. 1 14 12 2010 ABC12345 Student Name 3 Employer Name 2 AAC Name 08 02 2011 Employer Name 2 AAC Name 08 02 2011 14 12 2010 ABC12345 Student Name 1 Employer Name 1 322 1 14 12 2010 ABC12345 Student Name 2 Employer Name 1 87654324 1 14 12 2010 ABC12345 Student Name 4 b RTO user clicks Select button to display details of NOB RTO Online User Manual Publication Date 18 March 2011 Page 5 of 18 c To confirm the RTO will deliver the proposed training the RTO user clicks I Acknowledge Receipt of NOB below button Notification of Business Training Plans Due for Submission Previously Acknowledged NOBs Training Contract Details Nomination for Training Change Password Log Off Notification of Business NOB Individual Contract View oave Print as a report Se M Acknowledge Receipt of NOB below es Back to NOB List View Teeter NOB Details 12345 Training Contract ID 87654321 1 Training Status Pending Approval New Contract Approval Date Apprenticeship Type Traineeship Training Lengh 36 months Funding Type App Trainee ASBA No Existing Worker No d Confirmation message will be displayed once the acknowledgment is complete Notification of Business Training Plans Due for Submission Previously Acknowledged NOBS Training Contract Details Nomination for Training Change Password Log Off Notification of Business 0 The contact has been successily saved as Acknowledged You
3. the date range selected e Expected to Complete Expected Completion Date of Training Contract within the date range selected e Actually Completed Actual End Date of Training Contract within the date range selected e Active Training Contract has been approved but not yet completed at time of searching ACT Department of Education and Training e RTO Online Notification of Business Training Plans Due for Submission Previously Acknowledged NOBG Ti Nomination for Training Change i Log Off Training Contract Search by Status and Date Range Search Screen Training Contract Status Please select v Please select Approved Commencing Expected to Complete f Actually Completed Between RTO Online User Manual Publication Date 18 March 2011 Page 8 of 18 7 2 Find by Student Name When retrieving Training Contracts RTO user can search by Student Name e Surname beginning e Given name beginning Note There should be at least one character in both Surname and Given name field ACT Department of Education and Training i RTO Online Notification of Business Training Plans Due for Submission Previously Acknowledged NOBs raining Contract Details Nomination for Training Change Password Log Off Training Contract Search by Student Name Search Screen Sumame beginning student Last Name Given name beginning Student First Name 7 3 Find by File No When retrieving Training Contracts the RTO
4. ACT Government Education and Training RTO Online User Manual Training and Tertiary Education Education and Training Directorate ACT Government 220 Northbourne Avenue BRADDON ACT 2612 GPO Box 158 CANBERRA ACT 2601 Information webpage http www det act gov au vhe australian_apprenticeships Interactive webpage _http www det act gov au vetadmin Phone 02 6205 8555 Fax 02 6205 8448 E mail Address funding Qact gov au Everyone matters Glossary of Terms oe ACT Requirements for delivery of Australian Apprenticeships training 201 STA State or Territory Training Authority Training and Tertiary Education TYIMS Training and Youth Internet Management System VET Vocational Education and Training VEERA Vocational Education Enrolment and Reporting Application Publication Date 18 March 2011 Amended 23 June 2011 RTO Online User Manual Publication Date 18 March 2011 Page 2 of 18 Table of Contents Cie y E aE ui Meee eee mene T O ee eee ee 2 e E E E E A TE ee 4 A User Nime ano Prawan serae orni n EREE 5 M EO enna A EEA E A ee ree reer rer 5 4 Notification of Business a asiccnnanaiuancxuaiemanniyuawenaatiennsanatiaanetuabiesteannieidalvanuablenanwiicanecusbinieaantenslvantableneamitaaais 5 DB Training Fans Due For SONGS ON sieren a Na 7 6 Previously Acknowledged Be ass ca sicernscarsecdinaxtenssteseennnenineeee unten EN nn NANa Na raran NTE 7 ls Traning Contract Detaili eserinin rarena a n E
5. EA EEEE AE E 8 Pi TANDE sriaecreai nieces seen anernctneomata pe 12 P E rere ee A re re N ee ree ere one Pere E mene ae reer een rere ere 12 O Troun areleys ete lela Fe Eeieeneren nee rete A 13 Attachment A Nomination For Training L il go lg eee ree eee nre eRe tent ees rite ret et mere arene er tren atin ere err ere ra reer ete rt 14 2 Access RTO Online Nominating for Training cccsccssssscssccrssssersccnccuserscateausersesteascarsenseaseanee 15 3 Nominations Application for CAS AZreQMe nt ccscccccsssececessececeenececeeescceseeeceseuecesseaeceesenes 16 4 Nominations to Deliver Training User Choice cceeccccccessseccceeeessecceeeeeeeecceeeeeeeeceeeeaeeeeeeeeeas 17 2 Toubieshootine and Ho Meeirroe a E E EA R E 18 RTO Online User Manual Publication Date 18 March 2011 Page 3 of 18 Introduction RTO Online available at http www det act gov au vetadmin is a web application that enables Registered Training Organisations RTOs to search and view their active Training Contracts provided by the Education and Training Directorate RTO Online provides the following functionality e Notifications of Business NOB e Facility for RTOs to acknowledge NOBs e Facility for RTOs to search and view Training Contracts gt A view of the current status of Australian Apprenticeship Training Contracts for which they are registered as the RTO gt Details of all Training Contracts commenced complete
6. can vew this contract you choose Prevously Acknowledged NOs fom the men e The Training Contract now has been successfully saved as Acknowledged and the Directorate is notified that the Training Contract is accepted by your RTO RTO Online User Manual Publication Date 18 March 2011 Page 6 of 18 5 Training Plans Due For Submission Where your RTO has received a Notification of Business NOB via RTO Online the system displays a list of Training Contracts for which the RTO must submit a Training Plan Report The list contains Training Contract application ID TCID Date of Notification NOB Qualification Student Name Employer Name AAC name Training Plan Due Date Notification of Busines ALe Leaky previously Acknowledged NOBs Training Contract Details gt Nomination for Training Change Password Log Off _ Training Plans Due For Submission SavelPrint as a report You can view pnint each contract from the report page too TCID Date eof Notificatie ication Qualificato tion Student Employer 7654321 1 16 09 2010 ABC12345 student Name 1 Employer Name 1 87654322 1 15 09 2040 apcsaz1 Student Name 2 Employer Name 2 Please refer to 10 3 6 Previously Acknowledged NOBs For Training Contracts previously acknowledged the NOB alert is no longer visible on the initial page The RTO user can view this contract if they choose Previously Acknowledged NOBs from the menu The RTO user can select to view NOBs prev
7. d e Click the button Apply for a CASI Panel Agreement e Enter ACT contact details e Select funding year e Click Submit button e System will show confirmation of submission Your 2011 CASI Panel Agreement Application has been submitted RTO Online User Manual Publication Date 18 March 2011 Page 16 of 18 e Go back to main Menu the submission date will appear Your RTO has already applied for a CASI Panel agreement in 2011 Status Submitted 25 02 2011 3 2 Update existing details If CASI application has already been submitted the user can follow the same steps as above to update their contact details A link to View appears in place of the CASI button and the nomination form appears in Edit mode Your RTO has already applied for a CASI Panel agreement in 2011 Status Submitted 25 02 2011 Please ensure your User Choice contact details below are up to dateView X 4 Nominations to Deliver Training User Choice 4 1 Nominations to Deliver Training User Choice RTO user can select from a list of qualifications within their scope according to NTIS and available as an Australian Apprenticeship in the ACT that they wish to deliver under the User Choice UC funded program RTO user must also provide contact details against each qualification when submitting the nomination RTO User should e Click button Nominate to Deliver UC Form B The user can enter ACT contact details select deliver
8. d or due to complete within a selected date range gt Details of Training Contracts for an individual Australian Apprentice e Facility for RTOs to notify the Directorate of information regarding students who have withdrawn from training or left their employer e Training Contract payment information e Apply to be a member of the panel of Registered Training Organisations for the Competitive Allocations of Skills Initiatives CASI Attachment A e Nominate to deliver training for Australian Apprenticeships Attachment A As stated in the ACT Requirements for delivery of Australian Apprenticeships training 2011 the Directorate will notify the RTO through RTO Online of new business The day after AAC lodgment of a Training Contract details of the Training Contract will be posted to RTO Online The date of posting will be recorded by the Directorate as the date of NOB e RTOs are required to within 10 working days of the NOB advise the Directorate if this Training Contract cannot be accepted RTOs must forward an email to funding act gov au advising the reason they are not able to accept the business e RTOs are required to complete Training Plans within 8 weeks of the date the Directorate posts the NOB on RTO Online RTO Online User Manual Publication Date 18 March 2011 Page 4 of 18 2 User Name and Password To obtain a user name and password click on the RTO Online button on the website http www det act gov au vetadmin then click
9. d by STA Contract Approval Date xx xx xxx 1 24 00 PM Apprenticeship Type Traineeship Training Lengh 36 months Funding Type Australian School Based Apprenticeship ASBA Non School AppTrainee ASBA Yes Existing Worker No RTO Online User Manual Publication Date 18 March 2011 Page 10 of 18 User clicks Payment Information button to view Training Contract Payment details Notification of Business Training Plans Due for Submission Previously Acknowledged NORE Training Contract Details Nomination for Training Change Password Payment Information Course ABC12345 Funding Type Full Funding User Choice re p oa 3 Rane Pele 7 Unit Code Payment Status Pay Run ID Pay Run At Base Price Amount GST exclusive Adjustment Payment Type Processed p unc O O ANSI Payen ABCDEFGxxxA Processed x 11122009 12 00 00 AM xox00 o looo Unt Payment ABCDEFFxxxA Processed xx 1142 2009 12 00 00 AM x0x00 xexe O00 Unit Payment 7 6 Student is no longer active in the course 7 6 1 Withdrawn from training If a student has withdrawn from training no longer active in the course the RTO should notify the Directorate by selecting Notify if believed student has withdrawn from training on the screen below Notification of Business Training Plans Due for Submission Previously Acknowledged NOBs Nomination for Training Change Password Log Off Training Contract Search Search Result Individual View Notify if bel
10. e help us to correct it by sending details to funding act gov au RTO Online User Manual Publication Date 18 March 2011 Page 18 of 18
11. ieved student has left the employer Training Contract ID 87654321 1 Training Status Approved by STA Contract Approval Date xx xx xxxx 1 24 00 PM Apprenticeship Type Traineeship Training Lengh 36 months Funding Type Australian School Based Apprenticeship ASBA Non School AppiTrainee ASBA Yes Existing Worker No A pop up E mail notification apprenticeships act gov au will assist your RTO to notify the Directorate of any withdrawn student apprenticeships act gov au Subject Alert from RTO ONLINE RTO Name User xxx believes that student Surname GivenName with File NO 87654321 1 has withdrawn from training RTO Online User Manual Publication Date 18 March 2011 Page 11 of 18 7 6 2 Left employer If a student has left their employer no longer active in the course the RTO should notify the Directorate by selecting Notify if believed student has left the employer from the screen below Notification of Business Training Plans Due for Submission Previously Acknowledged NOBs Training Contract Details Nomination for Training Change Password Log Off Training Contract Search Search Result Individual View Payment Information Notify if believed student has withdrawn from training Notify if believed student has left the employer NOB Details Training Contract ID 87654371 1 Training Status Approved by STA Contract Approval Date xx xy xxx 1 24 00 PM Apprenticeship Type Traineeship Training Lengh 36 mo
12. iously acknowledged within one week one month three months six months and one year Notification of Business Training Plans Due for Submission gC Ete ui ae raining Contract Details P Nomination for Training Change Password Log Off i Previously Acknowledged NOBs Review save or print Notification of Business already acknowledged received during the last Please select Please select More info CASI4 year Australian Apprenticeships Register DET TaTE webs Contact TaTE RTO Online User Manual Publication Date 18 March 2011 Page 7 of 18 To print the details of NOBs received and acknowledged export the data to XML CSV PDF MHTML Excel TIFF or Word format as shown below oft b pl 100 v Select a format Export a Select a format o _ XML file with report data Acknowledged Training Contracts During csv comma delimited Acrobat PDF file RTO Code 90867 Education and Training Employer 87654321 1 10 01 2011 14 01 2011 ABC1234 Student Name Employer Name AAC Name 7 Training Contract Details When retrieving Training Contracts the RTO user can search Training Contracts by e Status and Date Range e Student Name e File No 7 Find by Status and Date Range When retrieving Training Contracts the RTO user can search by Training Contract Status within date range e Approved Date Training Contract was approved within the date range selected e Commencing Start Date of Training Contract within
13. n submitted Non VEERA users will still have Training Plans appear on the Due for Submission list For funded Training Contracts the initial payment is the confirmation that the Training Plan Report has been received by TaTE If the RTO has already submitted the Training Plan Report and received the initial payment please disregard this notice on Due for Submission list 10 4 How to use Internet Explorer 8 with the RTO Online website Internet Explorer 8 includes a Compatibility View feature that displays Websites that were created for older browsers as they were designed to appear You can enable Compatibility View in Internet Explorer on the Tools menu click to select the option Compatibility View 10 5 Contacts For training matters related to Australian Apprenticeships in the ACT all enquiries should be directed to Training and Tertiary Education Education and Training Directorate Ph 02 6205 8555 For issues related to RTO Online please email to funding act gov au RTO Online User Manual Publication Date 18 March 2011 Page 13 of 18 Attachment A RTO Online Nominating for Training 1 Introduction To nominate for training via RTO Online click Nomination for Training This is a web application that enables Registered Training Organisations RTOs to nominate to deliver training in the ACT Applications for access to RTO Online should be made through an email to funding act gov au Applicants should pr
14. nths Funding Type Australian School Based Apprenticeship ASBA Non School AppiTrainee ASBA Yes Existing Worker No A pop up E mail notification apprenticeships act gov au will assist your RTO to notify the Directorate of any student who has left their employer Toa apprenticeships act qov au 5ubject Alert from RTO ONLINE RTO Name User xxx believes that student Surname GivenName with File NO 87654321 1 has lett the employer 8 Nomination for Training For instructions relating to nomination for training please see Attachment A 9 Log Off To exit the system the RTO user clicks on the Log Off button on the main menu ACT Department of Education and Training RTO Online Notification of Business Training Plans Due for Submission Previously Acknowledged NOBs Training Contract Details Nomination for Training Change Password AAE Anii RTO Online User Manual Publication Date 18 March 2011 Page 12 of 18 I0 Troubleshooting and Help 10 1 Training Contract Not Found Your RTO will only be able to retrieve training contracts that are associated with your RTO 10 2 If Information is Incorrect If any information on this website is incorrect please help us to correct it by a Recording the Student File No and Student Name b Sending details to funding act gov au 10 3 Due for submission still appearing even though Training Plan Report has been lodged Although Training Plan Report has bee
15. on the Contact TaTE email link at the bottom of this page In the email request a user name and password A username and password will be forwarded to you via return email ACT Department of Education and Training RTO Online User Name Password More info CASI User Choice PSP Australian Apprenticeships Register DET TaTE webs 3 Log In After your RTO has registered as an approved RTO Online user you can login to RTO Online by assigned User name and Password Your RTO will only be able to retrieve details of training contracts associated with your organisation 4 Notification of Business RTO Online notifies RTOs of new Apprenticeship Traineeship Training Contracts for which they are the nominated RTO Notification of a new Training Contract NOB is displayed and the RTO user clicks through the following sequence to acknowledge the NOB which is listed below a Web page displays key details of new NOB and the Select button to view more detailed information for NOB ACT Department of Education and Training e RTO Online Education wd Tarig Notification of Business Training Plans Due for Submission Previously Acknowledged NOBs Training Contract Details Nomination for Training Change Password Log Off Notification of Business NOB List View Save Print as a report segis Qualification Student Employer G Posi deers aioe Before Notification AAC Name 08 02 2011 AAC Name 08 02 2011 87654323
16. ovide full details of the RTO name and NTIS Identification Number as well as contact details for the RTO contact person RTO Online provides the following functionality e Apply to be a member of the panel of Registered Training Organisations for the Competitive Allocations of Skills Initiatives CASI Agreement e Nominate to deliver training for Australian Apprenticeships e Ability to add additional qualifications to the RTO s ACT scope using Form B at any time after approval RTO Online User Manual Publication Date 18 March 2011 Page 14 of 18 2 Access RTO Online Nominating for Training a Log onto RTO Online via http www det act gov au vetadmin ACT Department of Education and Training RTO Online Education ard Pareo User Name Password More info CASI User Choice PSP Australian Apprenticeships Register DET TaTE webs b Select Nomination for Training ACT Department of Education and Training RTO Online Notification of Business Training Plans Due for Submission Previously Acknowledged NOBs Training Contract Details gt Graton rng a Password Log Off Notification of Business NOB List View c Select Our old site to access RTO Online Nominating for Training ACT Department of Education and Training RTO Onli Notification of Business Training Plans Due for Submission Previously Acknowledged NOBs Training Contract Details Nomination for Training p 4t Nomination for Training
17. user can search by File No Notification of Business Training Plans Due for Submission Previously Acknowledged NOBs Ging Contract Details S Nomination for Training Change Password Log Off Training Contract Search by File No Search Screen File No ex 1234567 not 1234567 1 1234567 RTO Online User Manual Publication Date 18 March 2011 Page 9 of 18 7 4 Sample of Search Result User clicks Select button in search result web page displays details of the individual Training Contract Notifikat of Business Ting Pans Du for Subs Pei Aces OAC Dee Teeter a Nonna for Ting Cage Password Log OF Training Contract Search by Fl i at Find by File No Search Result List View oy le NON oon CUM Joon Slat Expected Completion Actual End Approval Qualification ee 1 Suname DOR NOB Date a A vi Qualtication lame lame Status ale Date Jate date Code Wore i CASI User Choice PSP Australan Apprenticeships Register DET TaTE webs Contact Talk 7 5 Payment Information Employer Tracing lang Web page displays Payment Information button in the individual Training Contract Notification of Business Training Plans Due for Submission Previously Acknowledged NOB lomination for Training Change Password Log Off Training Contract Search by Status and Date Range Payment Information Notify if believed student has left the employer NOB Details Training Contract D 87654321 1 Training Status Approve
18. y modes and select qualifications from list according to NTIS and available as Australian Apprenticeships in the ACT e Enter contact details and select the delivery mode which will apply as the default for each qualification to be submitted e Select funding year e Select the qualifications that the RTO wishes to deliver as an Australian Apprenticeship in the ACT e Click Submit button 4 2 View Submitted Nominations View Nominations Made to Deliver Training UC Reports are available to list details of nominations made User Choice Requirements Form B Qualification Details electronic submission click the Nominate button below Form C Declaration of Nominee hard copy required Templates demonstrating compliance with the Australian Apprenticeships ACT Requirements for Registered Training Organisations of the following documents hard copies required Certificate Statement of Attainment Training Plan Nominate to Deliver UC View UC Nominations made RTO Online User Manual Publication Date 18 March 2011 Page 17 of 18 5 Troubleshooting and Help 5 1 Are you a VEERA user VEERA Users you can use your current VEERA Login VEERA Username and VEERA Password Detail about the VEERA Online Help and VEERA assistance available at the VETadmin page available at http www det act gov au vetadmin 5 2 If Information is Incorrect If any information on this website is incorrect pleas
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