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Opinio User Manual - Deakin University

1. Since the branching is set to exclude questions all questions other than 2 6 and 10 are skipped in the survey if the participant has selected ITSD at question 1 Step Four Hide Question 1 from participants by selecting Advanced settings and ticking Hide Question 55 Page Simple edit Please select your area of employment A B Fonttamiy we Font size jat e em E F amp S Hse Multiple choice Choice labels Label position Images enable U ITSO button left t EMD button left Planning Unit button left DSA button left w w button left Options Allow multiple selections Last choice has text field for other C 1 Display columns i Yalidation Yalidation message OlM selections required O w selections allowed O Open ended question Advanced settings Answer rotation if applicable Custom questian id Question layout Hide question Step Five Define the pre population criteria The general format for pre populating a question is pre_g question_number value For our example the pre population information would look like this Jill pre_q 1 1 which means at Question 1 select the first option ITSD Bob pre_q 1 4 which means at Question 1 select the fourth option DSA Mary pre_q 1 2 which means at Question 1 select the second option KMD Sue pre_q 1 J 3 which means at Question 1 select the third option Planning U
2. Below is an example of question response piping where the response from question What colour do you like is carried out to the next question Why do you like Green Please note that in order to work the question where piping comes from MUST come before the piping tag and be on a separate page What color do you like Palla wv i g 0 E ike Lf HE nm The question design of this example would appear as Why do you like colour However when the respondent answers the first question the responded value is copied and entered in place of the colour tag Below are images detailing the selections made to set up this question piping New piping _ New piping ipi New piping Piping name favourite colour Select piping source 2 Question response Piping name eee epee ee Invitee data irae Fixed value Piping name favourite colour Somes 2 C Survey URL parameter Select question Question response type Multiple choice response Questions Back Continue _ 1 Enter question text Back Save Cancel ance Close 2 what is your favourite colour 53 Page Another useful from of piping is that which uses invitee data In this case the question is populated with already known information supplied in the invitee list To undertake this kind of piping the invitee list must be set up appropriately with the included attributes clearly labelled Below is an example of how you would set up invitee piping to ans
3. STRATEGIC INTELLIGENCE AND PLANNING UNIT Opinio User Manual November 2011 Deakin University 2011 Opinio Training Manual November 2011 Prepared by The Strategic Intelligence and Planning Unit Deakin University VIC 3217 Tel 61 3 522 78552 Fax 61 3 522 78558 Web http www deakin edu au planning_unit Contents Introduction Accessing Opinio Creating a Survey New Survey Survey Administration Creating Questions Multiple Choice Questions Validation Rules Numeric Questions Dropdown boxes Rating questions Matrix questions Open ended questions Question Library Organising questions Split Sections Updated F eature Conditional Branching Look and Feel Templates Survey Texts Privacy and Behaviour Security and Privacy Survey Behaviour Publish a survey Invitations Add Invitees Invitation lists that include attributes Personalising invitations and reminder emails Manage Invitees Manage Responses Print Survey New F eature Reports and Data Analysis Summary Report Comment Report Raw Data Report SPSS Data Export New F eature Raw data export settings Customising Reports Customising reports to look at particular cohorts Report Filters and Autoreports Oo O wo N an 11 13 15 16 17 18 21 22 23 24 25 29 29 30 31 31 33 34 34 36 38 38 39 40 41 43 43 45 46 48 49 50 51 Advanced Options Piping New F eature Hiding Questions an
4. L staff First Year at Deakin p Sub folders Actions D Planning Unit Planning Unit Delete S Copy of First Year at Deak wl Student Satisfaction Survey Note Each user has TAN Headers O specifically assigned ia Images Folders and Sub folders in relation to your Division Unit or Faculty that are not necessarily depicted in this image 7 Page Creating a Survey Using this manual you will develop the basic skills required to develop surveys in Opinio As mentioned advanced survey development techniques can be found on the Opinio Documentation website http www objectplanet com opinio userguide index htm page index html New Survey Click on the folder in which you would like to house your survey In this case use the folder that has been assigned to your unit division or faculty Users do not have the necessary permissions to create a survey in the Main Folder Click on New Survey in the Menu Main folder Deakin home gt Deakin Online Surveys C m Menu TT P g Surveys Report Portals My Panel Resources A New poll G Import survey poll ee Folder content Welcome skomel My profile Logout W Edit folder P Guide a Main folder You are viewing the content of a folder One folder may contain surveys and sub folders Surveys There are no surveys in this folder 9 Recent items The following screen should appear Main folder Planning Unit Deakin
5. Maximum upload size 1024 Validation Server side Save responses on every page x Multiple submissions Allow multiple submissions Check type general check start and completion Prevent with IV cookies IP address check l invitations Email From Name From Email Multilingual Survey language English Australia Language switch type URL only x Integration Redirect to address http www deakin edu au after last survey page Custom survey id optional Save URL parameters 33 Page Publish a survey Before you publish your survey complete the following checklist Thoroughly test the survey using the Preview Survey option in the Survey Home menu Set survey open and close dates from the Survey Home menu Confirm that the survey is unlocked green light Check the survey texts for typos or other errors S KA KN K AW Set privacy rules Once you have created the questions finalised formatting and selected the privacy and behaviour rules you are now ready to send the survey out to the respondents Select publish survey from the left vertical menu This screen lists all the options you can select from when publishing your survey Publish survey Welcome richele My profile Logout a Opinio Upgrade Test Survey i Publish survey There are several ways to publish the survey Publish link to the survey on a web page e Send survey link to the potential respondents via email Yo
6. Add filter J V Look and for Users ra Setup Regart settings Report DoE P Structure tata Erpat aettinga Texts and labels Create new fi Iter Welcome lyndalh hi Summary report Look and feel auegtang gi Report settings E Preview surrey Report summary Data Export settings e New filter de enart isi Report mane Summary repart Sho z Description Lists all the quashone Pe Filters question Taxt input is Filter name ure homi create 2 70 11 9 24 AM Created date 1OV20 11 9 24 A dl Back to report Reuse values from filter voter selected Created by iyrdalh R de tchi this filt ill a Guide mi Report template Default template a ELAD a eee Dir wal toe included v Guide gt gt gt Report files The following steps are Filter on M date range recommended for your Sea AE S response language Areare questions a ited eaa survey Aan a aaa Himi rapen M question responses i aji rapat Create questions Wao Weeks and tae F Sas doce raped Add conditional branchin rere Continue t nd behai Mists gate file Customize look and feel Autoreports An alternative to using filters is the Autoreport functionality However in this case you can only apply one filter at a time being the answer alternatives to a specific question In this case a separate report is generated for all answer alternates This function may be desirable if you want to quickly generate individual reports based on cohort in
7. Export settings P Filters al Summary report E3 Questions Preview survey Report summary T Reports and data Pacar vame Sona Spe Description Lists all the questions in the survey and displays a summary with chart for eac Select main element to choose which data you would like to include within the report Opinio Training Richelle Test Opinio Upgrade Test Survey Reports Summary report Deakin home gt Deakin Online Surveys p Menu ooo f e add element J g ry Surveys Report Portals My Panel Resources a Structure Texts and labels Look and feel gi Report settings Report Structure welcome richelle My profile Logout 2 Data Export settings l Summary report sh Filters Elements Actions dll Back to report Chart attributes Delete Select the questions you would like to include in the report by ticking the appropriate checkboxes Edit element Welcome richelle My profile Logout af Main element z Element name Main element Heading Description Select questions M Questions 1 Please select your area of employment lt br 2 Please select a rating lt br 3 Enter question text ae lt P2 lt FONT size 2 gt lt EM gt lt EM gt lt FONT gt lt P gt MIS How many years have you worked in higher education How would you rate new piping 1 How satisfied are you with 1 The teaching in this unit stimulated my interest Please indicate your l
8. Opinio Survey Software To add a progress bar to the survey click on the progress bar label and select either a percentage or count then save and OK This will take you back to the Survey administration screen A progress bars gives respondents an idea of how much of the survey they have completed and how much more there is to complete 29 Page Viewing of surveys using these templates is not optimised on an ipad due to their smaller screen and the way the ipad zooms into text question answer boxes thereby hiding the original question text A Style sheet CSS has been created to optimise viewing on both computers and ipads template survey common default style css This CSS file utilises the Deakin University 2011 banner Survey Look and Feel Testing for Opinio upgrade Look and Feel Style sheet CSS 755 file template survey common default style cse k Layout HTML file E Form width 600 Question numbering Progress bar E Progress bar label Survey Texts All good surveys have an introduction that explains the who what why and where of the survey You may also wish to have a header and footer as well as a parting thank you comment once the respondent comes to the end of the survey Click on Look and Feel in the left vertical menu Select Survey Texts Deakin home gt Deakin Online Surveys a 7 S amp Look and feel Surveys Report Portals My Panel Resources z Butto
9. Report summary Report name Comment report Description Lists all the questions in the survey and displays all the comments made to these questions if applicable 10 22 09 11 03 AM richelle Default template Created date Created by Report template Report files View report file Html report Pdf report 3 Raw data report Fspss data file Actions Add to portal Add to portal Add to portal Add to portal StartDate Complete Language Question Question Question Question Question Question Question Question Question Question Questionz your analysis L M N O 2 2 2 2 2 2 5 3 3 3 5 2 2 2 2 2 2 4 2 2 2 5 2 2 1 4 2 2 2 5 2 2 2 5 2 1 1 5 2 2 2 5 2 2 2 0 2 2 2 5 2 2 2 0 3 3 3 3 2 2 2 2 2 2 0 2 2 4 Note If your survey allows participants to select N A for a question you will need to account for this data point in 47 Page Open the winzip file and then select the file to view the raw data WinZip Commentreport_08_07_14 14 15 47 470 1 2ip Fie Actions Options Help Open Favorites Add Extract Encrypt View CheckOuk Wizard Modified Packed Path Text Document 14 02 2008 2 29 PM 1 503 56 575 The file contains all the free text comments each separated by a comma I Commentreport_08_02_14_14_15_42_420 txt Notepad File Edit Format Yiew Help RespondentId StartDate CompletedDate Lanquagecode Questionl Question2 Question3 Quest ion4 Ques
10. The traffic light indicates the status of the survey Red indicates the survey is locked and not available for responses Green indicates the survey is available for responses however the start date must be current in order for responses to be captured e The Survey Attributes provides a summary of the features of the survey e Inthe left vertical menu the second box Guide provides the suggested steps to help you create the survey and have it ready for use 9 Page Creating Questions Whilst in the Survey Administration screen click on Questions in the Menu Main folder Planning Unit FY D skomel Deakin home gt Deakin Online Surveys t Menu 7 8 Surveys Report Portals My Panel Resources Help Piping D Look and feel SERPEN Su rvey ad ministration Welcome skomel My profile Logout E Survey setup A p ad FY D skomel Translations p Comments Link URL http www deakin edu au deakinsurveys s s 258 P Click to preview survey 3 Publish survey T Raperts and date Start date Tuesday February 5 2008 11 02 03 AM EST Stop date Tuesday February 12 2008 11 02 03 AM EST Responses 0 stored 0 ongoing 0 completed Locked by skomel E Guide gt gt gt Click to unlock survey The following steps are recommended for your survey 7 i Create questions Su rvey attributes A Add conditional branching Number of questions No questions exist Number of translations 0 Maximum number of respo
11. home gt Deakin Online Surveys A menu Tm N New survey w DB J a Surveys Report Portals My Panel Resources New poll G amp Import survey poll ia Sea Create new su rvey Welcome skomel My profile Logout W Edit folder Cuide gt New survey You are about to create a new survey Survey name Q Recent items Create Pm w Main folder In the space provided type the name of the survey then click on create The Folder Content screen will appear Your survey should now appear within your folder Main folder Planning Unit Deakin home gt Deakin Online Surveys z i p gB dp New survey J a Surveys Report Portals My Panel Resources New poll J Manage surveys and survey Folders Import survey poll O is ek es Folder content Welcome skomel My profile Logout W Edit folder Cuide gt d gt i Planning Unit You are viewing the content of a folder One folder may contain i surveys and sub folders Planning Unit Surveys 2008 Surveys Actions C FY D skomel Copy Export Rename Delete e Recent items S FY D skomel 8 Page Survey Administration Click on the name of the survey The Survey Administration screen will appear Main folder Planning Unit FY D skomel Deakin home gt Deakin Online Surveys Menu I Z Questions z Q a Surveys Report Portals My Panel Resources Help l Piping n Look and feel Preview survey Surve
12. names you re your invitee list Is missing names but has attributes then an additional delimiter must be included after the email address to indicate that names are absent This example and other common invitee list formats are given below Email only Email name and two attributes email Email name Email name employment area staff number joe mydomain com joe joe com Joe Smith joe mydomain com Joe Smith sales 1342 mike mydomain com mike mydomain com Mike Jones mike mydomain com Mike Jones administration 8623 mary yourdomain com mary yourdomain com Mary Brown mary yourdomain com Mary Brown research 0381 Email and two attributes but no name joe mydomain com sales 1342 Note a delimiter only needs to be put at the end ofan mike mydomain com administrations 8623 invitee entry if only mary yourdomain com research 0381 an email is supplied Pre population of the survey also requires special instructions put into the invitation list see section on Hiding Questions and Pre population of Questions Personalising invitations and reminder emails If an invitee list has been set up with names then these can be used to personalise invitation text and reminder emails To do this simply put NAME in the invitation text where required e g Dear NAME 38 Page Manage Invitees From the Invitation details screen click on manage invitees from the left vertical menu The details and status o
13. placed in the relevant section e Add new text e New question from library e Split sections These options will be discussed later in the user manual 14 Page Numeric Questions Questions which request a numerical answer can be presented as a numeric question For example the question How regularly do you check your Deakin email address requires a one two or three digit answer When creating a new question Opinio numbers the questions as they are entered The order of questions can be edited via the main Questions Menu Enter the question text for the numeric question and select the Numeric answer style Question 3 4 z Adwanced edit How regularly do you check your Deakin email address al Numeric Type i decimal Prefix label Fostfix label Field size Validation Validation message E Not a number Please enter a valid number rT Required rT Min value Max value O Open ended question Advanced settings Copy to next The prefix allows you to enter text before the answer field in this example I check my email is used The postfix label allows you to enter text following the answer field this example uses time s per week Click save to preview the question Question 3 Edit Add to library Delete 3 How regulary do you check your Deakin email each week I cneck my emai DMe s per week 15 Page Dropdown boxes Dropdown boxes allow
14. ron Invitations SUrVYEYS Report Portals My Panel Resources ob Phone interviews Publish survey Welcome richelle ml arg Preview survey amp Survey setup a Opinio Upgrade Test Survey m Comments ilil Reports and data Publish survey There are several ways to publish the survey Survey home ee Publish link to the survey on a web page Options available include e Page size The default page size is A4 but this can be altered via the dropdown box e Background image A background image can be added to the PDF file e Rating If rating questions exist in the survey their layout can be adjusted to appear vertically or horizontally e Multiple choice If multiple choice questions exist in the survey their layout can be adjusted to appear vertically or horizontally There is also an option to display all choices within one column e Numeric If numeric questions exist in the survey their layout can be adjusted to appear vertically or horizontally e Dropdown If dropdown questions exist in the survey their layout can be adjusted to appear vertically or horizontally There is also an option to display all choices within one column e Matrix If matrix questions exist in the survey their layout can be adjusted to appear vertically or horizontally The following options are also available e Scale down large matrices If this checkbox is checked when the matrix is larger than certain size smaller fonts will be
15. 4 Are you currently working page break 5 On average how many hours do you work per week page break 6 How did you primarily find out about you current course page break C 7 Please indicate the degree of importance to which the following influenced your page break 8 For each of the following services please indicate your level of satisfaction W page break 9 What were the best aspects of your course The Filters key on the top of the screen shows which questions do not form part of the main survey red blocks At this stage the only condition that is set is to initially skip questions 2 and 5 There are no conditions set for individual questions FY D skomel Filters 2 45 6 7 Questions and conditions E oe oe 1 Do you have daily access to the internetf No conditions exist for this question 2 Is the internet access broadband No conditions exist for this question 3 How regularly do you check your Deakin ema No conditions exist for this question 4 Are you currently working No conditions exist for this question 5 On average how many hours do you work per No conditions exist for this question 6 How did you primarily find out about you c No conditions exist for this question 7 Please indicate the degree of importance t No conditions exist for this question 8 For each of the following services please No conditions exist for this question 9 What were the best aspe
16. acked 2 237 Fath Modified 27111 2009 11 14 AM Ratio 61 Size 5 729 Type B C D E F G H l J K 5763 2008 02 1 amp 2008 02 1 en 2 2 2 2 2 2 P4 2 3 5764 2008 02 1 2008 02 1 en 2 2 Fa 2 2 3 2 4 5765 2008 02 1 2008 02 1 en 3 3 3 3 3 3 3 5 5766 2008 02 15 2008 02 15 en 2 2 2 2 2 2 2 6 5767 2008 02 2 2008 02 2 en 2 2 2 2 2 1 2 7 5768 2008 02 2 2008 02 2 en 2 2 2 2 2 2 2 8 5769 2008 02 2 2008 02 2 en 2 2 2 2 1 2 2 9 5770 2008 02 2 2008 02 2 en 2 2 2 2 2 2 2 10 5771 2008 02 2 2008 02 2 en 3 2 2 2 2 2 2 iil 5772 2008 02 2 2008 02 2 en 3 2 2 1 1 2 2 12 5773 2008 02 21 2008 02 21 en 2 2 2 2 2 2 2 13 5774 2008 02 212008 02 21en 3 2 3 2 2 3 3 14 5775 2008 02 21 2008 02 21 en 3 3 3 3 3 2 2 ibe 5776 2008 02 21 2008 02 21 en 2 2 2 2 2 2 2 16 5777 2008 02 21 2008 02 21 en 2 2 2 2 2 3 3 AF 5778 2008 02 22 2008 02 22 en 3 3 3 3 3 2 2 18 5779 2008 02 22 2008 02 22 en 2 2 2 2 2 2 2 19 5780 2008 04 17 2008 04 13 en 2 2 2 2 2 3 2 20 5781 2008 04 1 2008 04 13 en 2 2 2 2 2 2 2 21 5782 2008 04 1 2008 04 17 en 2 2 2 2 2 2 2 22 5783 2008 04 1 2008 04 13 en 2 2 2 2 2 2 23 5784 2008 04 1 2008 04 1 en 2 2 2 2 2 2 24 5785 2008 04 1 2008 04 1 en 2 2 2 2 1 2 If you wish to export all of the comments you can generate the raw data report for the comment report Select the comment report and then click on Raw Data Report Report welcome richelle My profile Logout dl comment report Q
17. akin works in DSA only needs to be presented with Q4 Q7 and Q9 Mary mary deakin works in KMD only needs to be presented with Q3 Q5 and Q8 Sue sue deakin works in the Strategic Intelligence and Planning Unit needs to be presented with all questions Step Two Add a question at the beginning of your survey that will collect the required participant data Eg Area of employment Question 1 Edit 1 Add to library 1 Delete 1 Please select your area of employment Olitso Okmo J Planning Unit Dosa 54 Page Steo Three Add branching conditions from question 1 to exclude the irrelevant questions from the survey In our example Jill who works in ITSD would only be presented with questions 2 6 and 10 The branching for a selection of ITSD at question 1 would look like this Condition name 1 Please select your area of employment ITSD Okemo Ol Planning Unit Lose Respondent must select Atleast one O All O None Filter If the above condition is true then filter out the selected questions in the following sections O Questions J 2 Please select a rating lt br 3 Enter question text 4 lt P gt lt FONT size 2 gt lt EMe lt 5 How many years have you worked in higher e O 6 How would you rate new piping 7 How satisfied are you with 8 The teaching in this unit stimulated my in q Please indicate your level of satisfaction O 10 What were the best aspects of your course
18. ating 7 2 11 6 Delete 18 Page When adding a label to a cell the screen below will appear Background color Enter the label and select save The appearance of the matrix in the Question Edit view will not have changed however when you preview the survey the label will be visible Matrix 2 Resize 11 X 6 Wa kn SREP RP KE Kt ET KG Ys E E E E E E E E i H Cell groups Fal Add cell grou Color Name Type Position Actions Rating One choice per row rating 2 6 6 Delete Importance One choice per row rating 7 2 11 6 Delete To edit an entire row of labels at once select the green pencil at the end of the row Matrix Resize 1 xX 6 19 Page Opinio automatically labels the dual scale matrix with Good Bad and Important Not important However you can edit these to suit the scale relevant to your survey Quick edit of matrix cels Column Row Type i i i i ol Click save then close in the next screen to return to the Question Edit screen 1 Label 1 Label 1 Label Cell identifier Label Good lt br gt 1 lt brs2 lt br gt 3 lt br gt 4 Bad lt br 5 Important lt br gt 1 br gt 7 ebr gt 3 lt brs4 Not important lt br gt 5 Image You can then return to the main Questions screen to view your matrix Question amp 6 For each of the following services pl
19. ave a UMS password and are being sent an invitation email via Opinio use the password assigned by invitations In situations where the Opinio invitations are not being used you can set one password for the survey and give this to your respondents Survey setup Security and privacy Welcome skomel My profile Logout Opinio Training First Year at Deakin Sample Authentication Off Password C Password assigned by invitations Plugin Note It is important to remember that Anonymity of respondents in invitations No anonymity 2 reminder emails can Partly anonymity only be sent if the Full anonymity te ie anonymity Is set to None or Partial There are three levels of anonymity e None Invitees are linked to respondents e Partly Invitees are linked to respondents at the database level only and e Full link between the invitee and respondent is completely removed Regardless of the level selected Opinio will assign each respondent with a unique ID 32 Page Survey Behaviour To alter the behaviour of the survey enter the Survey Setup menu then select Survey Behaviour Main folder Planning Unit FY D skomel Behavior Deakin home gt Deakin Online Surveys s 2 amp 9 Security and privacy Surveys Report Portals My Panel Resources D Survey behavior i Start stop dates P reload ae Survey setup behavior Welcome sko
20. ax chars Label Allow images TE Depending on how much detail you expect respondents to provide you will need to adjust the number of rows and columns of white space for them to write in remembering the maximum number of characters for an open ended question is 255 characters Note 255 characters is approximately the length of the above paragraph The maximum number of columns and rows allowed is 99 Question Edit 1 Add to library Delete a 6 What were the best aspects of your course 21 Page Question Library The question library allows you to store and re use questions that you have previously created even for other surveys Once you have created a new question and return to the question screen simply click on add to library Question libraries may be shared so you can add to them or they can be specific to certain users Add current question to library 2 K wll Rows Displayed Question library Actions Planning Unit Question Library Add here Deskin University Question Library Add here Scanning Library Add here DUELI Question Library Add here Deakin Prime Library Add here Facilities Services Management Odd here Earc roject questions SE ae Note you will only have access to the Deakin University Question Library or the library allocated to your area Internal Audit Add here Add to new library You can add questions to existing questio
21. cts of your course No conditions exist for this question To set the first condition click on the green plus sign next to question one this will give you the ability to set the condition to include question 2 for some respondents depending on what answer they give to question 1 New condition Welcome skomel My profile Logout Sa FY D skomel Condition name 1 Do you have daily access to the internet from outside the University Yes No Respondent must select At least one None Filter If the above condition ts true then include the selected questions in the following sections O Questions 2 Is the internet access broadband 5 On average how many hours do you work per Give the condition a name for example internet Check the box next to yes Check the box next to question 2 New condition Welcome skomel My profile Logout a FY D skomel Condition Intemet name 1 Do you have daily access to the internet from outside the University Iv Yes No Respondent must select Atleast one None Filter If the above condition is true then include the selected questions in the following sections O Questions W 2 5 the internet access broadband 5 On average how many hours do you work per Click Save then OK in the next screen 27 Page The branching overview screen will now display a green box under question 2 indicating that if the condition
22. d Pre Population of Questions New F eature Conducting Surveys in the field Opinio Mobile Interviewer New F eature Setup of the Opinio mobile interviewer application Transferring responses Limitations to surveys undertaken using the Opinio mobile interviewer application 53 53 54 58 58 58 58 59 Introduction Opinio is a complete web based survey system that allows surveys and polls to be created administered and reported online Deakin University has purchased a limited number of licences from ObjectPlanet Inc Opinio has been linked to the Deakin User Management System UMS and uses your Deakin username and password for authentication Only users with Deakin UMS permissions are able to create and manage surveys However non Deakin staff and students are able to participate in surveys and polls The ITSD help desk its helodesk deakin edu au is responsible for technical assistance however for user assistance please contact the Strategic Intelligence and Planning Unit deakin surveys opinio deakin edu au The request for an Opinio licence must be made by a senior manager It is expected that there will be a survey subject matter expert who has completed Opinio training within the area requesting a licence All Staff with the administration of surveys should be familiar with the University s Survey Evaluation Framework www deakin edu au plannin unit surveys sef and in particular the survey policy and procedures documen
23. diting screen Select the appropriate number of columns rows for the question This number will also need to allow for a row of headings and a column of labels for the matrix e Question 8 8 2 Advanced edit For each of the folowing services please indicate your level of satisfaction where 1 very dissatisfied and 5 very satisfied and level al of importance of that servcice where 1 unimportant and 5 very important Matrix Matrix size Matrix type 0 Open ended question Advanced settings Jump to Move to Copy to next Then select Dual scale rating importance from the dropdown list and click create matrix A dual scale matrix is automatically separated into two parts rating and importance They are shaded Slightly differently so you can tell them apart There are 11 columns and 6 rows The first row and first column is used for headings and labels indicated by the ABC box All other boxes are possible answer choices This will become clearer when we view the question in the question screen Matrix 3 Hint There are two ways to add labels to your matrix either click on individual cells or select the Resize 11 X 6 entire row or column This is achieved by clicking on the green pencil at the end of the row or column Cell groups Fed Add cell grou Color Name Type Position Actions Rating One choice per row rating 2 6 6 Delete Importance One choice per row r
24. ease indicate your level of satisfaction where 1 very dissatisfied and 5 very Dropdown Tip Notice that there is a lt br gt in the labels this is a command that means line break and would be the same as using the carriage return on your keyboard This is a formatting function and is not essential to use in your Surveys Without the line break the labels would just sit on one line dit Add to library 1 Delete a al satisfied and level of importance of that service where 1 unimportant and 5 very important Very 1 Academic Dates Bookshop Security lar parking O O campus O O DJSA 4 CO z 3 4 Weary a 1 z Importance Somewhat Dissatisfied Dissatisfied Neutral Satistied Satisfied Unimportant Important Undecided Important Important 3 Vary 4 z 20 Page Open ended questions Each question type allows the addition of a text box below the main question This enables participants to leave additional comments relating to the question It is also possible to create questions that are solely asking for written feedback This type of question is an Open Ended question To create an Open Ended question select the no type answer style and select open ended question oo Question 9 9 Advanced edit No type No question type is selected M Open ended question Rows Columns M
25. eports a a gt Survey home J oe Prefix for auto created Faculty cohort ily Comment report reports Guide gt gt gt dl Facult cohort Qi Arts and Education The following steps are Select questions for report generation One report per response alternative will be created containing filter on j recommended for your that response value il Faculty cohort Q survey o i E ed Create questions a dli Faculty cohort O21 Health M 1 Which Faculty are you studying in Add conditional branchin 2 On average how often do you access the library during the academic year ald Faculty cohort O1 Science and Technology Customize look and feel Greate Cancel Set privacy and behavior 52 Page Advanced Options Piping New Feature Piping is a way to make a Survey dynamic and more personal as it allows you to insert replace texts in the survey dynamically based on a respondent s answer to an earlier question question response piping or personal information added when setting up the invitation list invitee piping To insert the piping put the cursor in the appropriate position and then click on the new piping icon circled below You will then be prompted by several menus where you can set up your desired piping New question Welcome lyndalh My profile Logout i Question 10 10 g JE Adwanced edit Why do you like p Sj r Rating New piping Minimum walie lahel Pranr
26. equired to rate a single item a Rating question can be used The Rating question will present the participant with a minimum value e g Unimportant and a maximum value e g Very Important with a predefined numerical scale in between Select the Rating tab and enter the value labels and number of scale options If you wish to provide participants with a no selection option enter N A within the No selection label area Simple edit What degree of importance did campus location influence your choice of course where 1 unimportant and 5 very important 7 U ZA 7 Font family Font size E EN wm ay w Sh a Rating Minimum value label Unimportant Maximum value label Very Important No selection label Scale from 1 to Validation Validation message M Required Please answer the rating question LJ Open ended question Advanced settings Jump to Move to Copy to next Click on save to view the question Question 7 Edit Add to library Delete a 7 What degree of importance did campus location influence your choice of course where 1 unimportant and 5 very x important 2 4 5 Unimportant C Very Important 17 Page Matrix questions Matrix questions present the participant with one or more question and a range of response options that can be applied to each question To create a Matrix question select the Matrix tab within the question e
27. escription Lists all the questions in the survey and displays all the comments made to these questions if applicable Created date 10 22 09 11 03 AM Created by richelle Report template Default template Report files View report file Actions Html report Add to portal Pdf report Add to portal F Raw data report Add to portal FASPSs data file Add to portal Selecting the Html report or the Pdf report will generate a report similar to the summary report Comment report Lists all the questions in the survey and displays all the comments made to these questions If applicable Table of contents Report info Question 1 Please indicate the level of difficulty of the various sections and the amount of time spent on Level of Difficulty Timing Question 2 Please indicate you level of satisfaction with the presenter Sam Guiney Question 3 Please indicate you level of satisfaction with the presenter Craig Gourley Question 4 Please indicate your level of satisfaction with the training manual Question 5 What were the best aspects of the training Question 6 How could this training session be improved Report info Report date Thursday May 15 2008 11 09 25 AM EST Start date Saturday February 16 2008 1 00 00 PM EST Stop date Thursday May 1 2008 1 00 00 PM EST Stored responses 23 Number of completed responses 23 Question 1 Please indicate the level of difficulty of the various sections and the amount of
28. estion box Use these to rearrange the order of the questions Edit Split section New text New question New question from library Question 1 Edit Add to library Delet 1 Do you have daily access to the internet from outside the University Yes No New text Edit elete a New text New question New question from library Question 7 Edit Add to library Delet 2 Is the internet access broadband Yes C No NA New text 23 Page Split Sections Updated Feature The split section function is available to allow for questions to be grouped or split across screens using a page break function Select split section above a question to add a new page to the survey at that point Questions Welcome skomel My profile Logout Ep j FY D skomel z Edit Split section New text New question New question from library Question 1 Edit Add to library Delete 1 Do you have daily access to the internet from outside the University Yes No Split section ew text New question New question from library The following dialogue box will appear Create new su rvey section Welcome skomel My profile Logout New section Page break after section Section title optional Title background color Title color Title font Title font size Random question order This allows you to give the section a heading change the background colour and format the font If you wish
29. evel of satisfaction with each of the following statements 0 What were the best aspects of your course lt br gt BARRARE e O 0O d mon 50 Page The below options can be altered in each type of report Edit element Welcome richelle My profile Logout ain element Report types Summary report Detailed statistics d Cross tabulation Require two questions to compare Use back button to select questions Free text comments Text in multiple other fields In text field texts Text in matrix cells OOOO Matrix attributes Matrix counts Matrix column percent Matrix row percent Matrix percent of total Matrix adjusted percent of total LI LI Charts and graphs Fiechart Horizontal barchart Vertical barchart Vertical barchart with bars behind OOO Other Show non selected items Numeric precision mi Selecting detailed statistics will generate detailed data for each question while selecting summary report will generate a Summary analysis of all questions You can also select to include text comments within the summary report Customising reports to look at particular cohorts Report Filters and Autoreports Report Filters Filters provide a way to build powerful reports as they allow one to zoom in on a subset of the respondent data For example if you had a question that asks about gender male female you could generate a summary report that only includes females responses by f
30. f invitees can be viewed and deleted via this screen P Menu I Invitation details w I amp m Surveys Report Portals My Panel Resources lt 9 Edit invitation 33 Add invitees a Manage invitees Ji Export invitees Invitation details Welcome skomel My profile Logout a Delete invitees a j j First Year at Deakin Invitations Invitation name First Year at Deakin New invitation Status Active EY Questions Preview survey ely Reports and data Back to survey ey Guide Invitee status Invitees total Invitees responded Invitees with error Import status Import threads active Za Active Click to deactivate Use invitations to send out links to roa Te track the progress Schedule Scheduled O erent themes Send date 2 14 08 12 33 PM Reminder 1 date Reminder 2 date Reminder 3 date Reminder 4 date Reminder 5 date gt FY D skomel e Planning Unit Question Lib e Question libraries amp Resources Invitees are listed by email address and name if entered This screen also shows the status of the invitee e Pending invitee has not yet received the invitation e OK Invitation has been successfully sent Error not sent Invitation was not able to be sent Reminder error Reminder was not able to be sent Invalid email email is invalid and invite cannot be sent Note If any emails were not successful you can select to resend the in
31. formation gathered in a question For example if a multiple question asked which Faculty are you studying in then a separate report could be created for each faculty Please note that the grouping does not have to be based on demographic information as the reporting is actually based on respondents who picked a particular answer option To use this feature go to Reports and data from main survey screen and click on the Auto create reports in the left Menu box Select the report that you want to use for the report generation and identify which question that will determine the report generation To help distinguish these auto reports from the main reports you can add a prefix that will appear at the beginning of the report titles In the example below auto reports were created with a summary report structure A prefix of Faculty cohort was given to identify these auto reports with a separate report created for each Faculty based on their answer to question 1 Which Faculty are you studying in menu z z 323 q q Reports and Data aly Reports and data B cw renat Surveys Report Portals My Panel Resources Users Setup Help W p il Auto create reports il 23 Manage responses Auto create filtered reports Welcome lyndalh_ My profile Logout example amp Delete responses ee als J Questions example Preview survey i LF b Select report to use as Summary report Summary report Curvevy template for new r
32. from you e Add an email address e Set the send date and time by using the calendar icon the date format is month day year hour minute e Modify the message you want participants to read in the email but do not delete the URL e Seta reminder email message and date and time Note that the send and reminder dates must be within the start stop dates set in the administration screen 35 Page You will then see the invitation details screen Invitation details First Year at Deakin Invitation name Status Invitee status Invitees total Invitees responded Invitees with error Import status Import threads active Schedule Send date Reminder 1 date Reminder 2 date Reminder 3 date Reminder 4 date Reminder 5 date Add Invitees First Year at Deakin Inactive Scheduled 2 14 08 12 33 PM Welcome skomel My profile Logout Inactive Click to activate At this stage the invitation cannot proceed until you add the invitee details Click on add invitees from the left vertical menu There are several ways you can add invitees there are 4 tabs available a FY D Invites Delimiter Invitee email one per line Add Invitees Enter invitees manually address required and data optional Welcome skomel My profile Lagout son Note Invitation lists can be saved in the resource section and be re used for subsequent surveys b
33. fying information that you require and click save and then OK which will take you back to the report screen so you can then download the raw data file Raw data export settings Summary report General info Nowude attributes Select encoding aclude invitee data Column headings Respondent id Start date Completed date Language code Invitee id Invitee email Invitee name Question In text Multiple choice multiple selections Multiple choice Multiple other Matrix row Matrix col Email Respondentld Start Date Completed Date LanguageCode Inviteeld Invitee Email Invitee Name Question In Texet lse value Choice Other Row Col Name Welcome skomel My profile Logout 2 Get system defaults Example Questioni Example QuestionlInText001 Example QuestionlYes Example Question1MainCellGroupRow1 Example QuestioniMainCellGroupRow 1Call I m a 49 Page Customising Reports Information within each type of report can be customised enabling you to present the data in a few different ways From within the Summary Report menu select Structure Opinio Training Richelle Test Opinio Upgrade Test Survey Reports Summary report Deakin home gt Deakin Online Surveys a Menu o on B 8 a Texts and labels SUYEYS Report Portals My Panel Resources A Look and feel ai Pepot setig Report Welcome richelle My profile Lo 2 Data
34. iltering out males Many filters can be created per report with the data set being generated from the sum of all filters For example you might expand on the aforementioned gender filter to also specify that the dataset only have those that picked a particular response to question 5 and question 8 Please note that a filter might take a long time to create if your survey receives a large number of responses In this case it is better to set up the filters before starting the survey if possible To create a filter go to Reports and data then select the report that you want the filter to be applied to Then from the left menu screen click Filters then Add filter See picture below If setting up a new filter give it a name Alternatively select a pre existing filter from the drop down menu Then indicate whether you want the respondents meeting the condition should be included in the report or excluded filtered out Finally select what types of conditions you want to filter by date response language and or based on question responses and click continue A screen with all your filtering option is then presented Enter the details e g dates question answers that meet the specification of your desired filter 51 Page Deakin home gt Deakin Online Surveys Surveys Report Portals My Panel Resources a r Ta Rennt pertaby hia P Menu E 1 2 Wl Texts and labels Survevs somt Portals a 3 p gB ry 22 22 Ai RF
35. in SPSS 48 Page Raw data export settings If you have selected no or partial anonymity and you need the respondents username or email in the raw data file to link other information such as demographic information from Callista in the case of a student survey you will need to include the identifier in the raw data file Here you can also download any attributes that you set up in the invitation list When you are in the Report screen click on the Raw data settings in the left vertical menu A menu a Structure a Texts and labels Look and feel a Report settings Raw data settings sh Filters Questions Preview survey aly Reports and data Back to survey EP Guide gt gt gt The following steps are recommended for your survey Create questions f Add conditional branching p e Customize look and feel D Surveys Report aly Summary report p Report Portals My Panel Report summary Report name Description Created date Created by Report template Report files View report file Html report pdf report Summary report Resources 9 Help Welcome skomel My profile Logout Lists all the questions in the survey and displays a summary with chart for each question Text input is not included 2 1 08 10 13 AM skomel Default template 3 Raw data report Actions Add to portal Add to portal Add to portal Then select the identi
36. is met on question 1 question 2 will be displayed Welcome skomel My profile Logout Branching overview The branching is out of date Please make sure that questions are included by at least one branch condition FY D skomel Filters 17 3 4 5 6 8 9 Questions and conditions HH fot 1 Do you have daily access to the internetf x Internet J amp 2 Is the internet access broadband No conditions exist for this question amp 3 How regularly do you check your Deakin ema No conditions exist for this question amp 4 Are you currently working No conditions exist for this question amp 5 On average how many hours do you work per No conditions exist for this question amp 6 How did you primarily find out about you c No conditions exist for this question amp 7 Please indicate the degree of importance t No conditions exist for this question amp 8 For each of the following services please No conditions exist for this question amp 9 What were the best aspects of your course No conditions exist for this question Note You will be are functioning as desired in the Preview Survey window 28 Page able to confirm that branching conditions Look and Feel The Look and Feel section of Opinio allows you to add headings introductions footers and other functions to the survey To get to the Look and Feel section fro
37. m the questions screen select Look and Feel from the left vertical menu of the Survey Administration screen Templates All Deakin University webpages need to comply with the pre approved branding and colour schemes A Deakin University template has been included for your use P Menu 3 i ne Ff 8 amp RB n Look and feel J 5 D Surveys Report Portals Resources Hel Survey texts My Panel Users Setup elp F Buttons W upload texts Su rvey Look and Feel Welcome lyndalh My profile Logout W Save amp return texts W Login texts gt F Quick question text edit example Questions Look and Feel Preview survey Template ali Reports and data default deakin university 2011 IE DEAKIN Fe Guide gt gt 2 The following steps are C recommended for your survey 6 Create questions Layout amp Add conditional branching Lg HTML file E3 n Customize look and feel Form width 600 Set privacy and behavior Number of columns E R Translate survey Question numbering Default q publish survey Progress bar E Progress bar label th Analyze collected data g A Recent items Below is an example of the Deakin template within a survey including a progress bar DEAKIN UNIVERSITY AUSTRALIA Example survey 1 Which Faculty are you studying in Arts and Education Business and Law Health Science and Technology Powered by
38. mel My profile Logout y Questions EN FY D skomel Preview survey al Reports and data Navigation ae Enable save and return Bac o surve Enable back button P Guide gt gt gt Responses and data The following steps are Maximum number of recommended for your survey responses 5 create questions Maximum upload size Validation Server side A Add conditional branching Server side p Save responses on Customize look and feel set privacy and behavior Multiple submissions k A r ma me 68 Translate Sie Allow multiple submissions heck type i i Pa PE aE 3 Publish survey Chec ae general start and completion Prevent with M cookies ali Analyze collected data IP address check This screen allows you to manipulate functions including navigation response quotas number of submissions language and to select a redirect website once the survey is completed To send participants to a particular website or area of the Deakin website enter the URL into the Redirect to address space provided at the bottom of the page under the Integration section Please not that the default is to redirect after the last survey page rather than the thankyou message You will probably most likely want to change this Survey setup behavior Welcome skomel My profile Logog FY D skomel Navigation Enable save and return E Enable back button E Responses and data Maximum number of 0 responses
39. n libraries or you can start a new one Click on an existing library and add the question then click on close in the next screen When you wish to use a question from the library you need to be in the Questions screen Above and below each question there is an option new question from library Edit Delete New text New questean Question 9 dit Add to library Delete a 9 What were the best aspects of your course A list of questions that have previously been added to the library will be available for you to choose from Copy question from library Question 1 Select c Copy this Select a question by clicking on copy this 22 Page ell Confirmation Questions have Been successfully copied from the library Click close to return to the question screen The question from the library will now be inserted into your survey Edit Delete New text New question New question from libran Question 9 Edit Add to library Delete a 9 What were the best aspects of your course A eal Split section New text New question New Question 10 Edit Add to library Delete a 10 What were the aspects most in need of improvement New text New question New Organising questions Once you have created the questions for the survey you may wish to change the order of them In the Questions screen for each question there are arrow heads on the right hand side of the qu
40. nd 1 Yes How regularly do you check your Deakin email each week Are you currently working 2 No On average how many hours do you work per week How did you primarily find out about you current course VTAC Guide Welcome skomel My profile Logout Delete print What degree of importance did campus location influence your choice of course where 1 unimportant and 5 very important 40 Page Print Survey New Feature If you wish to print the survey or to produce a pdf file that displays the complete survey the Print survey option within the Publish Survey menu will allow you to do this Main folder Planning Unit Opinio Training Richelle Test Opinio Upgrade Test Survey Deakin home gt Deakin Online Surveys p Menu Questions ww E Piping Surveys Report Portals My Panel Resources Look and feel S B irevisuicaiey Survey administration Welcome richelle My profile Log gt Survey setup 42 Translations Opinio Upgrade Test Survey D Comments C Publish surve Link URL http www deakin edu au deakinsurveys s s 2152 Click to preview survey aly Reports and data Start date Thursday October 22 2009 11 03 19 AM EST gt Survey home Thursda October 29 2009 11 03 19 4M EST Planning Unit Opinio Training Richelle Test Opinio Upgrade Test Survey Publish survey Deakin home gt Deakin Online Surveys t Menu 2 publish survey i P g
41. nd Data Analysis All report options for a survey are listed when you click on Reports and data in the left vertical menu Two reports are automatically generated the moment the survey is created The Summary report which lists each question and contains charts and the Comment report which lists all the questions and gives the answers to the free text questions Custom reports can be generated if additional analyses are required Main folder Planning Unit Opinio Training First Yea Reports Deakin home gt Deakin Online Surveys tP Menu I Reports and data J amp Surveys Report Portals My Panel Resources ah New report ds Auto create reports An Reports and Data Welcome skomel My profile Logout z3 Manage responses i Delete responses aly 7 ent Opinio Training First Year at Deakin Sample vestions Preview survey Reports and Data did Summary report Delete dd Comment report Delete Back to survey ey Guide gt gt gt The following steps are recommended for your survey Create questions A Add conditional branching n Customize look and feel 3 Set privacy and behavior SY Translate survey 3 Publish survey Summary Report The summary report is a default report that will generate a basic analysis of your data Report Welcome richelle My profile Logout aly Summary report Report summary Report name Summary report Description Lists all the questions in
42. nit Step Six Convert invitation list into Opinio format email name pre population criteria and enter into invitee list For our example the invitation would be as follows jil deakin edu au uill ore_o 1 1 56 Page bob deakin edu au Bob pre_aq 1 4 mary deakin edu au Mary pre_a 1 2 sue deakin edu au Sue pre_a 1 3 Add Invitees Welcome richelle My profile Logout ad noreply Enter invitees manually Delimiter Invitee email jil deakin edu au Jil pre_g 1 4 SIEMENS required boblideakin edu au Bob pre_q 1 4 and data optional d one per line mary deakin edu au mary pre_og i 2 sueideakin edu au sue pre_g 1 3 When the participants follow the link within the survey invitation question 1 will be pre populated with responses This will now enable to survey to present them with the relevant questions Note For this example to function correctly the following criteria must apply e Branching must be set to exclude not include e Question 1 must be in a separate section e All respondents must have been invited to participate in the survey Without the pre population data assigned to invitees participants will be presented with all questions following Question 1 57 Page Conducting Surveys in the field Opinio Mobile Interviewer New Feature The Opinio Mobile Interviewer application enables surveys to be undertaken in the field e g face to face interviews and may better suit some survey si
43. ns Allow multiple selections Last choice has text field for other r E Display columns i x Validation Validation message o selections required Please select at least options fo selections allowed Please select maximum options O Open ended question Y Advanced settings Jump to x Go Move to x Go l Copy to next 11 Page Under the heading Choice labels enter the response options for your question Advanced edit Do you have daily access to the internet from outside the University al Multiple choice Choice labels Label position Images enable Yes button left a ia image left 7 button let f image lett E Options Allow multiple selections E Last choice has text field for other E Display columns fi Validation Validation message fo selections required Please select at least options 1E selections allowed Please select maximum options O Open ended question Advanced settings Jump to Move to Copy to next Note the following Multiple Choice style questions default to allow for only one answer to be selected Allow multiple selections can be selected if more than one answer is desired If your list of answers is very long and you require more choice labels click on the green plus 5 symbol to add another 5 label fields at a time You can select to spread you choice labels across more than one column Select
44. ns PE Su rvey Look and Feel Welcome skomel My profile Logout Save amp return texts Login texts ni FY D skomel Z Quick question text edit On the Survey Texts page you can add a heading that will displaying throughout the survey a survey window title introduction text that will display at the beginning of the survey a header and footer for the survey and a thankyou note at the end of the survey 30 Page Deakin home gt Deakin Online Surveys p Menu Ta Look and feel Report Portals My Panel Resources Z Survey texts Z Buttons Mo Su rvey texts Welcome skomel My profile Logout pload texts J Save amp return texts z Login texts 7 FY D skomel Z Quick question text edit Heading FY D skomel ZJ Questions Survey window Curv sa Survey Preview survey title al Advanced edit Reports and data Introduction H gt Back to survey ey Guide gt gt gt The following steps are recommended for your survey Create questions l A Add conditional branching D Customize look and feel Header Select predefined header 7 Advanced edit i 3 Set privacy and behavior Sy Translate survey 3 Publish survey ali Analyze collected data Q Recent items e Planning Unit Question Lib y e Question libraries k 5 Name the resource for later reuse Resources o Planning Unit Footer Select predefined footer x When editing the survey introduction text will a
45. nses Not specified D set privacy and behavior Survey authentication Off E Allow multiple submissions No prevent with cookies Translate survey Anonymity of respondents in 3 Publish survey invitations D Customize look and feel No anonymity Main folder Planning Unit FY D skomel Questions Deakin home gt Deakin Online Surveys F menu B a Preview question Surveys Report Portals My Panel Resources Insert new question T eet eet ee New q uestion Welcome skomel My profile Logout e Replace from library Save to question library 2 E Delete question Question 1 1 Questions a Branching Advanced edit Enter question text a al Preview survey ahi Reports and data gt Back to survey E Guide gt gt gt The following steps are recommended for your survey 2 Create questions A add conditional branching D Rating Customize look and feel 3 Set privacy and behavior Minimum value label O Translate survey Maximum value label No selection label Scale from 1 to 5 x Validation Validation message D Publish survey ali Analyze collected data Q Recent items l Required Please answer the rating question w Planning Unit w First Year at Deakin O Open ended question el Main folder Fve Deakin_Sam Advanced settings E Jump to x Go Move to x Go Il Copy to next eS Copy of First Year at Deak 10 Page Begin by entering the text for the first que
46. ocked green light on the survey admin screen 34 Page Select New Invitation to begin the setup process The screen allows you to set up an invitation group You are able to modify the message that is sent to participants set reminder emails to go to non responders on specified dates as well as modify the email that is sent as the reminder Add invitation Welcome richelle My profile Logout New invitation g Invitation settings Invitation name Note to avoid From name four Name or Deakin University confusion the From From email your email or general email to receive replies name and From EE aea las email should match Invitation date and message as this is what will Send date TH MDA HMM A be seen by those who Subject Survey Opinio Upgrade Test Survey receive the invitation Message email Please go to the following web address to respond to the survey http ww deakin edu au deakinsurveys sts 2 152 Gamps1 ID ampk KEY amp amp ro Rer Reminder dates and messages Reminder 1 date CMD HMM A Reminder 2 date M DAY HMM A Reminder 3 date MD Y HMM A Reminder 4 date mA MDA HMM A Reminder 5 date T MDA HMM A Reminder subject Reminder message To set up an invitation e Assign a name to the invitation This is for administration purposes and will not be visible to participants e Add a from name e g Deakin University or your name if the survey is coming directly
47. onse and start the survey again with a new individual Save and Restart or save the response and exit the survey Save and Exit Once you have finished collecting data you will need to manually transfer responses if this was specified in your setup or if you have been surveying in an area without continual wi fi access Any responses requiring manual transfer is indicated on the home screen To make the transfer select transfer responses then send A message confirming the transfer will then be displayed In the example below two responses to the testing for Opinio upgrade survey need to be transferred Surveys and Folders Send Responses Home Cancel Thank you for taking our survey Online Surveys gt Send 2 responses Es Offline Surveys gt Save amp Restart Send p Transfer responses er Save amp Exit D Contact support gt Successfully sent 2 responses Ls Clean local data gt Recent surveys and polls respon Testing for Opinio upgrade G 58 Page Limitations to surveys undertaken using the Opinio mobile interviewer application While the Opinio mobile interviewer application offers some great benefits it should only be used when appropriate as not all question types and formatting are compatible see list below Such limitations will need to be considered when designing survey instruments If you simply want to ensure that respondents using a ipad iphone ipod touch have optimal viewing of your
48. ow would you rate the taste of this 3 Would you recommend it to your soda friends This survey contains questions of titat hisses itet iti 35 te tbs FESH matrix type or and intext fields Yes which are not supported by this _ version of Mobile Interviewer and No hence will not be displayed i Maybe OK 59 Page
49. participants to select from multiple predefined responses through use of a dropdown box Enter the question text within the space provided Select Dropdown from the answer types and enter the list of possible answers Dropdown Select dropdown list from the bank Dropdown bank No items in the list or type dropdown items manually Multiple selections on E Sort alphabetically T Dropdown size f Dropdown label Hours per week 6 10 Note The Dropdown Type each item in the dropdown list 44 45 Label allows you to display an initial title on the dropdown box on one single line 16 20 21 25 30 35 36 40 40 Name this dropdown for later reuse optional Validation Validation message selections required Please select at least one item fo selections allowed Please select maximum tems O Open ended question Advanced settings Jump to Move to Copy to next The dropdown bank allows you to access previously saved dropdown lists When entering items each response option within the dropdown box must be on a new line lf you want to randomise the order that the options are displayed then tick the check box next to Answer rotation if applicable checkbox under Advanced settings Click save to return to the question screen Question 5 Edit Add to library Delete 5 On average how many hours do you work per week 16 Page Rating questions If participants are r
50. ppear at the top of section 1 which will by default also include question 1 To move the introduction text to a separate page click on Split Section above question 1 Privacy and Behaviour Security and Privacy From the Survey Administration screen select Survey Setup Main folder Planning Unit Opinio Training Richelle Test Opinio Upgrade Test Survey Deakin home gt Deakin Online Surveys P Menu Questions E P g E Piping Surveys Report Portals My Panel Resources Look and feel Preview survey Su rvey ad minist ration Welcome richelle My profile Logout Survey setup 49 Translations Opinio Upgrade Test Survey z A Comments gt Publish survey Link URL http www deakin edu au deakinsurveys s s 2152 Click to preview survey ely Reports and data x Start date Thursday October 22 2009 11 03 19 AM EST gt Survey home Stop date Thursday October 29 2009 11 03 19 AM EST Responses 0 stored 0 ongoing 0 completed Locked by richelle Closed by date Guide gt gt gt Click to unlock survey The following steps are recommended for your i survey Survey attributes 31 Page Opinio defaults to no authentication but for surveys that target Deakin staff and students with UMS passwords use the LDAP Authorised plug in as this will prompt the staff or student to enter their UMS details before they take the survey For surveys that include respondents who do not h
51. quire in the Jump to Move to Copy to next donde mies located next to the selections allowed validation rule Advanced settings 13 Page Click save which will take you to the Questions screen Main folder Planning Unit FY D skomel Questions Peakin home gt Deakin Online Surveys FP menu m eR ws p B d Surveys Report Portals My Panel Resources A Branching Ta BY Custom question numbers Questions Welcome skomel My profile Logout Preview survey ely Reports and data z7 FY D skomel Back to survey E Guide gt gt gt Edit Split section New text New question New question from library recommended for your survey Question 1 Edit Add to library Delete The following steps are _ eee 1 Do you have daily access to the internet from outside the University th add conditional branching z Yes No ia Customize look and feel 3 EEES E New text New question New question from library SY Translate survey aaa page break 3 Publish survey ely Analyze collected data This screen allows you to view how your questions will look and in which order they will appear in If you need to make changes to the question click on edit and it will take you back to the previous screen otherwise click on new question either at the top or bottom of the section to create the next question Note the following The options above and below each question are
52. rtical menu while you are in the questions screen Main folder Planning Unit FY D skomel Questions Deakin home gt Deakin Online Surveys FP menu a He 3 3 a3 Questions Surveys Report Portals My Panel Resources Hel ee ee 17 gt 2 Custom question numbers Questions Welcome s Preview survey aly Reports and data FY D skomel gt Back to survey Edit P Guide gt gt gt 3 i P Guide gt gt Split section ext New question New question from library The following steps are recommended for your survey Question 1 Edit Add to library Delete v 1 Do you have daily access to the internet from outside t Create questions Yes Add conditional branching You will be presented with the Branching Overview screen P ws 7 PB Branching Surveys Report Portals My Panel Resources A Exclude questions a Change branching type Branching overview Welcome skomel My profile Logout EY Questions Preview survey FY D skomel el Reports and data Back to survey Filters i 2 34 307789 gt Guide gt gt gt Questions and conditions ee ee amp 1 Do you have daily access to the internet f No conditions exist for this question 2 Is the internet access broadband 6 Create questions No conditions exist for this question 3 Ho
53. stion in your survey Main folder Planning Unit FY D skomel Questions Deakin home gt Deakin Online Surveys P Menu a Preview question w amp 9 Surveys Report Portals My Panel Resources Help ES Snsert new question O cent eres New q uestion Welcome skomel My profile Logout OP bats Bey OR sea ket gai Bacay B Question 1 1 2 3 Delete question o Branching Advanced edit 1 Do you have daily access to the internet from outside the University a Preview survey aly Reports and data Back to survey Note There is an advanced edit function if you wish to change the formatting of the question text i e bold font size etc Hey Guide gt gt gt The following steps are recommended for your survey 6 Create questions a Multiple Choice Questions Multiple choice questions allow participants to select from a number of predefined responses Each time you enter a new question you will need to select the answer method most appropriate to your question To create a multiple choice question select the multiple choice tab Advanced edit Do you have daily access to the internet from outside the University aj Multiple choice Choice labels Label position Images enable f buttonlet ma image le button let a image le button let ma J image le button let E ia image le button let ma image le Optio
54. survey then you should design a normal survey and select default css file template survey common default style css when setting up the look and feel see section on templates This css file has been created so that users on a computer or ipad get optimal viewing without any limitations of the survey instrument design e Application only available for apple products i e ipad iphone or ipod touch e The application can t read matrix questions or in text questions If a survey contains these question types you will receive an error message see picture below and such questions will be skipped e Formatting limitations in question text You are unable to bold highlight or colour question text or put text in a table number list or paragraphs You also can t include an image in your question e The application will only display one question per page see pictures below e Not able to randomise questions within a section or the order of items in any dropdown multiple choice questions e Formatting of drop down questions is different to standard Opinio survey All items are listed underneath each other even if set up to appear in columns see picture below e As people are not sent an invitation invitee piping is not possible e A survey can only be saved once completed i e cannot return to survey to complete later e Multiple responses can t be prevented as invitations or personal login details are not utilised Exit Finish 1 H
55. t The Opinio licence request form is available from the Survey Evaluation Framework webpage Using this manual you will develop the basic skills required to develop surveys in Opinio Advanced survey development techniques can be found on the Opinio Documentation website http www objectplanet com opinio userquide index htm page index html For more information regarding Opinio survey approval process or Opinio licences please contact Helen Jacob Manager Evaluations and Surveys helen jacoo deakin edu au or phone 5227 8562 6 Page Accessing Opinio Open a browser Mozilla Internet Explorer Safari etc and type the following address into the URL http www deakin edu au deakinsurveys A dialogue box will appear asking for a login and password Use your Deakin UMS username and password Click Login R Login and password Forgot your password The following screen should appear Deakin University Deakin Online Surveys Main folder Deakin home gt Deakin Online Surveys i J gB New survey J Surveys Report Portals My Panel Resources z New poll G Import survey poll Ee Folder content Welcome skomel My profile Logout F Edit folder P Cuide w Main folder You are viewing the content of a folder One folder may contain surveys and sub folders Surveys There are no surveys in this folder Q Recent items gt FY Deakin_Sam Polls There are no polls in this folder
56. the number of columns you want from the Display columns under Options If you want to randomise the order that the options are displayed then tick the check box next to Answer rotation if applicable checkbox under Advanced settings 12 Page Validation Rules One method of ensuring that your respondents answer the question is to use a validation rule Under Validation select 1 selection required and complete the validation message to read Please select at least one option Once this is activated if a respondent tries to skip this question a warning dialogue box will appear forcing the respondent to answer before they are able to continue with the rest of the survey Save Advanced edit Do you have daily access to the internet from outside the University al Multiple choice Choice labels Label position Images enable 2 Yes button let E imaget gt as eo F E Options Allow multiple selections Last choice has text fleld for other rc Display columns i Note If you selected the Allow multiple Validation Validation message Be chi pee ae selections and you 1 gt selections required Please select at least one option i re 3 required more than fo selections allowed Please select maximum options one answer to be chosen then you can O Open ended question use the validation rule by choosing the number of answers H 2 er you re
57. the survey and displays a summary with chart for each question Text input is not included Created date 10 22 09 11 03 AM Created by richelle Report template Default template Report files View report file Actions Htrol report Add to portal TAP df report F Raw data report Add to portal Add to portal FAISPSS data file Add to portal Each report allows you to select the type of file such as html pdf raw data as a comma separated text file or an SPSS data file The raw data and SPSS data files will generate unanalysed data 43 Page Each report contains a Table of Contents and a section called report info which provides the following information Report info Report date Thursday February 14 2008 2 14 29 PM EST Stored responses 3 Number of completed responses 3 Number of invitees Invitees that responded Invitee response rate In the summary report each question is reported in a graphical and numeric table Question 1 Do you have daily access to the internet from outside the University Frequency table Absolute Relative Choices Frequency frequency Yes 4 80 00 No 1 20 00 Not answered 0 0 00 Sum 100 00 100 00 44 Page Comment Report The comment report allows you to view each comment made throughout the survey in the same way as a summary report Report Welcome richelle My profile Logout aly Comment report Report summary Report name Comment report D
58. this manual Once you are satisfied with the invitation list select Click to Activate on the Invitation Details page Invitation details Welcome skomel My profile Logout First Year at Deakin Invitation name First Year at Deakin Status Inactive Invitee status Invitees total Invitees responded Invitees with error Import status Import threads active Schedule Scheduled Send date 2 14 08 12 33 PM wem 37 Page Invitation lists that include attributes When entering an invitation list the default is to put the email then name However it is also possible to add attributes i e known details about the respondent that can be used for piping invitee piping or downloading along with responses when downloading the raw data see relevant sections There is no limit to the number of attributes however each data element must be less than 255 characters Setting up an invitation lists with attributes The data you supply when adding invitees must be in the format described below email name attribute name1 attribute named2 attribute names joe smith com Joe Smith abc def xyz The first line sets the label of the attributes While this line is optional it is recommended in case you want to use any attribute related features If labels are not specified then the default is attribute1 attribute2 attributes etc The first column must be valid emails and the second column must be invitee
59. time spent on these components as indicated by the table Question 2 Please indicate you level of satisfaction with the presenter Sam Guiney 45 Page Raw Data Report lf you would like to view the raw data or use it to perform detailed analyses the raw data report will generate a file that can be opened in excel Select the summary report and then click on Raw Data Report Report Welcome richelle My profile Logout tly summary report Report summary Report name Summary report Description Lists all the questions in the survey and displays a summary with chart for each question Text input is not included Created date 10 22 09 11 03 AM Created by richelle Report template Default template Report files View report file Actions Html report Add to portal Add to portal Add to portal Add to portal Select to either save or open the zip file once the report has been generated Flease wat while report is loading v 100 Completed Close Opening Summaryreport_09_11_27_11_14_20_766 zip You have chosen to open i Summaryreport_09 11 27 11 14 20 f66 2ip which is a WinZip File From Atte iw deakin edu au whak should Firefox do with this file Open with winzip default Do this automatically For Files like this From now on 46 Page Select the summary report data file from the winzip file tn G P Ba TaLe TLE Open Favorites Add Extract Encrypt View Wizard P
60. tions Quest ion6 Quest ion6FreeText Question Questia rning about things The ratio of boys to girls is too low too much competition 0666 2008 02 14 13 57 2008 02 14 14 2 en_AU Yes No 6 Yes 36 40 Once you open this text file in excel you will see that the first row contains headings C K W Respondentld StartDate CompletedDate Question6FreeText Question9FreeText Question10FreeText 646 2008 02 14 11 54 2008 02 14 11 58 content of the course n a 650 2008 02 14 12 21 2008 02 14 12 25 O week The content is boring needs to be made mor 651 2008 02 14 12 50 2008 02 14 12 54 My next door neighbor s son is a lecturer The free lunch days Heaps of the chairs in the tute rooms are brok 665 2008 02 14 13 53 2008 02 14 13 55 Making new friends and learning about things The ratio of boys to girls is too low too much 666 2008 02 14 13 57 2008 02 14 14 2 Being able to suck on a chuppa chupp in class A chuppa chupp dispenser in every classroo SPSS Data Export New Feature If you wish to analyse survey data with SPSS the SPSS data export feature will generate the required data file in the same manner as the raw data report Report files View report tile Actions Html report Add to portal C Pdf report Add to portal P Raw data report Add to portal FAISPSs data file Add to portal Opinio exports all data as string in SPSS therefore to analyse accurately the data type will need to be changed from string to numeric with
61. to randomise the question order within the section to avoid a bias priming effect you can do this here There is also an option to remove all section breaks or to add section breaks to every question The option can be found in the main Questions menu menu is J Questions a g r 82 Ye Surveys Report Portals My Panel Resources Setup S Branching 2 Custom question numbe Questions Welcome richelle My profile Logout 4 Set page breaks 0 Remove page break Opinio Upgrade Test Survey Preview survey ely Reports and data Edit gt Survey home Split section New text New question 1 New question from library Question 1 Edit Add to library 1 Delete 24 Page Conditional Branching Conditional branching is used to filter out or skip irrelevant questions based on a condition that you set within the survey For example if question 1 asks Do you have a cat and question 2 asks what colour is your cat you would need to set a condition on the first question so that respondents who answer no i e they do not have a cat are not asked the second question as it is not relevant to them It is essential that you use the validation rule for questions that will be linked to a conditional branch Important branching questions cannot occur without splitting each section of the survey ensuring that each question is on a Separate page Click on branching in the left ve
62. tuations e g collection of data at an event A key benefit to this application is the functionality to store survey responses when in an area without internet connectivity Data transfer in real time is also possible if internet access is available Setup of the Opinio mobile interviewer application YES OPTUS 9 21 AM 77 a The Opinio mobile interviewer application can be downloaded for free from the Apple app store Once downloaded the interviewer application needs to be linked to the Deakin Opinio database To do this go to settings select the interviewer application then enter the Deakin Opinio Address hitp surveys deakin edu sever details http surveys deakin edu deakinsurveys and your Deakin username and password Opinio Server Login lyndalh Password eeecsecese Under this settings menu you can also choose whether you want to manually transfer the response data or set it to Transfer response data automatically transfer when a network is available When Manually from application gt To make the application easier to use switch the Auto advance option to on If this is left off then the person entering the data will always need to use to arrow buttons to Number of responses 100 gt navigate through the survey Warning thresholds Response data age 3 days gt User Interaction Auto advance to next Crm a Version 1 0 Transferring responses After completing the survey you can either save the resp
63. u can either use your own email program or built in Invitations module Telephone interviews Checklist before survey publishing Survey has been tested fespecially branch conditions if any Translations are up to date Survey open dates are set Survey is Unlocked green light on the survey admin screen Invitations The Invitations link from the left vertical menu will allow you to set up email invitations that Opinio will send out Planning Unit Opinio Training Richelle Test Opinio Upgrade Test Survey Publish survey Deakin home gt Deakin Online Surveys sm g publish survey w p g Invitations Surveys Report Portals My Panel Resources phone interviews amp Print survey Pu bl ish su rvey Welcome richelle My profile Logout Preview survey gt Survey setup a Opinio Upgrade Test Survey D Comments dil Reports and data Publish survey There are several ways to publish the survey gt Survey home e Publish link to the survey on a web page e Send survey link to the potential respondents via email You can either use your own email program or a built in Invitations module Guide gt gt gt e Telephone interviews The following steps are recommended for your survey Checklist before survey publishing Create questions Add conditional branching Survey has been tested fespecially branch conditions if any Translations are up to date Survey open dates are set Survey is unl
64. used to print the labels and texts within the matrix e Extract dropdowns with sizes larger than If a matrix cell is of type dropdown list the dropdown items will be extracted when its size is larger than this specified value 41 Page Drop large matrices Cut large matrices If Drop large matrices is chosen very large matrices will be dropped If Cut large matrices is chosen the matrices will be cut and only part of the columns will be printed Texts These are various text segments used for printing the survey Opinio Training First Year at Deakin Sample General layout Page size Background image A Rating Wertical layout A Multiple choice Vertical layout Keep choices in a single column A Numeric Wertical layout A Dropdown wWertical layout keep choices in a single column Matix Wertical layout Scale down large matrices smaller fonts etc Extract dropdowns with sizes larger than Drop large matrices Cut large matrices A Branching Branching text W Texts OO bb bib OF a MOTE If you hawe MOT answeredschosen r in question q skip the follawing question Note If you plan to send out the survey as a paper survey the Branching Text option will add instructions to the print out of the survey where branching would normally occur This will enable participants to skip over the questions that are not relevant to them 42 Page Reports a
65. ut will need to be checked to confirm that contact details have not changed 36 Page For small lists entering the email addresses manually is often the quickest This is also where you would paste invitation lists if you had created them in another program You need to select a delimiter a character that Opinio will recognise as the end of one invitee and the start of the next The default delimiter is a comma if you change this be careful not to use a character that will form part of an email address Add Invitees Welcome skomel My profile Logout First Year at Deakin Enter invitees manually Delimiter Invitee email address required and data optional one per line cmp deakin edu au sam puiney deakin edu au helen jacobildeakin edu au simone mitchelideakin edu au kylie saunders deakin edu au The select from panel is an advanced feature which enables you to draw a sample from a population based on a sampling definition Further information can be obtained on the Opinio Documentation website http www objectplanet com opinio userquide index htm page index html Import Invitees allows you to upload a csv file that contains the invitees emails delimited with a specified character once again the default is a comma Invitee information can also be used to pre enter data within the survey For more information on this please refer to Hiding Questions and Pre Population of Questions further on in
66. vitation via this screen Welcome sko Manage Invitees La First Year at Deakin g Invitee Invitee name Status Date sent Reminders Responded Resend Delete Sa cma deakin edu au pending 0 E a helen jacob deakin edu au pending 0 Jakylie saunders deakin edu au pending 0 T sam guiney deakin edu au pending 0 Hi a simone mitchella deakin edu au pending 0 E 39 Page Manage Responses If you are interested in looking at each respondent survey you are able to do this via the manage responses section When you are in the Reports and Data screen the manage responses is listed in the left vertical menu Manage responses Opinio Training First Year at Deakin Sample Stored responses J Ongoing responses O Completed responses Page 1 Respondent id Start date Completed date Reopen 9 648 2 14 08 11 54AM 2 14 08 11 58 AM 24650 2 14 08 12 21PM 2 14 08 12 25 PM 9651 2 14 08 12 50PM 2 14 08 12 54 PM 4665 2 14 08 1 53 PM 2 14 08 1 55 PM 39666 2 14 08 1 57 PM 2 14 08 2 02 PM Page 1 Click on each of the respondent IDs to view their individual responses Single response Opinio Training First Year at Deakin Sample Respondent id 646 Start date 2 74 08 11 54 AM Completed date 2 74 08 11 58 AM Response language English Australia en_AU 1 Do you have daily access to the internet from outside the University 1 Yes the internet access broadba
67. w regularly do you check your Deakin ema No conditions exist for this question Customize look and feel 4 Are you currently working No conditions exist for this question The following steps are recommended for your survey Add conditional branching E Branching can be set to either include questions within a survey based on conditions or to exclude questions based on certain conditions Select Change Branching Type in the left vertical menu to edit this setting Change branching type Welcome richelle My profile Logout Opinio Upgrade Test Survey Select the branching type for this survey Branching type Exclude branching M Include branching 25 Page For this example we want to include questions with conditional branching The first step is to exclude all questions that will not be relevant to all respondents This will stop these questions from being displayed until the participant meets the assigned condition To do this click on exclude questions in the left vertical menu and select the relevant questions Excl ude q uestions Welcome skomel My profile Logout FY D skomel Excluded questions Select the questions that you want to exclude from the survey initially O Questions 1 Do you have daily access to the internet from outside the University page break 2 Is the internet access broadband page break 3 How regularly do you check your Deakin email each week page break
68. wer the same example question Why do you like the colour In this example the attribute is labelled colour see details below New piping New piping Piping eee a presses ce pee es 9a e Invitee name Select piping source Question response l Invitee email te Invitee data Ieee C Fixed value f Invitee id ee eee Invitee attribute colour con Cs Enter invitees manually Delimiter Invitee email email name colour address required Lyndal horne deakin edu au Lyndal Horne green and data optional ns one per line Piping can also be set up using a fixed value or a survey URL parameter For more details see the online Opinio help guide http www objectplanet com opinio userguide index htm page index html Hiding Questions and Pre Population of Questions New Feature It is possible to hide questions within a survey so that they are not presented to participants This option is mostly used in conjunction with the pre population of question responses Example If you were planning to administer a survey to a group of participants but wanted to present a different selection of the questions to each participant you could add information about the participant to the invitation list Step One Gather the required information about your participants Email address name and relevant questions Eg Jill jill deakin works in ITSD only needs to be presented with Q2 Q6 and Q10 Bob bob de
69. y administration Welcome skomel My profile Logout J39 Survey setup i Sy Translations FY D skomel im Comments Link URL http www deakin edu au deakinsurveys s s 258 P publish Click to preview survey ublish survey E Start date Tuesday February 5 2008 11 02 03 AM EST Stop date Tuesday February 12 2008 11 02 03 AM EST Responses 0 stored 0 ongoing 0 completed Locked by skomel EP Guide gt gt gt Click to unlock survey The following steps are recommended for your survey 7 Creste questions Survey attributes Add conditional branching Number of questions No questions exist ee ee oe Number of translations 0 Maximum number of responses Not specified i P eee a E Survey authentication off Notice that the List r Allow multiple submissions No prevent with cookies p 2 Translate survey Anonymity of respondents in of Menu Items has No anonymity 3 Publish survey invitations changed in the left vertical menu Each functional area has its own set of menu items depending on the available functions for that area Note the following e The survey URL is automatically generated this will be used to issue your survey electronically to participants e Start and stop dates are set to default from the day you create the survey until one week after You will need to change these to allow for the survey approval process e

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