NAPLAN portal user manual: For school principals and administrators
Contents
1. 13 Viewing lists of student details AAA 13 Altering student details rreren aeee era ee AAE aE rE rE arkaa 14 Deleting a student s record from the jet 14 Adding details of a new student AAA 15 Deleting class information 20 ccceeeeeeseeeeeneeeeeeeeceeeessaeeeeeeeeeaeeeesaeeesaeeseeeessaeeeenaeeeeaees 16 Confirming amendments wevivisccciciciicineciincdsnvncdiinnuswecnsiciwercansnncasiwuidccwncinnniewens 17 Application un EE 18 Forms to be completed Online nn 19 Forms Tor school Use Only EE 19 Acknowledging receipt of handbooks and materials ssseeeeeeeeee 20 Handbook weblink erene 85 54 cu SA eee ee a ea aeee e dated hee ee eege gedet 20 Test materials weblmk A 20 Report package Weblink ccccceessecsseeeeeeceseeneeeneneeesaeeseeeeeenaaenesaeessaneeeneaeessasessenenennees 20 Principal s declaration Assesse eegener eege 21 SIA ole E aA a E T a A EE 21 Query TC 22 Results login 23 More information Introduction This handbook explains how schools should use the NAPLAN portal on the Queensland Curriculum and Assessment Authority QCAA website The QCAA is the Test Administration Authority TAA responsible for administering marking and reporting the National Assessment Program Literacy and Numeracy NAPLAN tests in Queensland Schools are required to log in to the secure Test administration login page of the NAPLAN portal on a number of occasions before and after the administration of the2. A Queensland Curriculum Queensland Governmer CCAA amp Assessment Authority About us K 12 policies and resources Kindergarten Prep Year 10 Senior secondary PD amp events Publications Home gt NAPLAN Portal gt Login Test administration login NAPLAN Tasks D Test administration login Results login 1 School BIC School user ID 2 Password D National NAPLAN website D NAPLAN portal user manual PDF 820kB Login Help Forgotten password School IDs and BIC Codes QCAA Helpdesk Email helpdesk qcaa qlid edu au Phone 07 3864 0278 Last updated 12 January 2015 Right to information Copyright Disclaimer Privacy Access keys Other languages The State of Queensland Queensland Curriculum and Assessment Authority 2014 Queensland Government Enter school BIC and password Forgotten BIC or password If you have forgotten your school BIC select School IDs and BIC codes as shown above and find your QCAA school BIC schools are listed alphabetically If you know your school BIC but not your school password you can reset your password online e Select Forgotten password e Enter your 8 character BIC user ID e Enter the word principal where the prompt states Enter your surname e Click Reset password e On the next screen you will be prompted to choose the email address to which your interim password will be sent choose Work and click Send email
3. Deleting a student s record from the list To delete the entire record of a student s details from the list e g when a student has left the school has been moved to a different year level or has a duplicate record e Select the student s year level and class This will display a list of students e Click on the Edit button beside the student s name The student s details will open e On the Edit student details screen click on the Delete this Student button at the bottom of the screen The student s details will be deleted from the list Once deleted this record cannot be retrieved The Reset button will reset the values to what they were when the page opened The Cancel button discards any changes and returns to the Check Alter student details page The Cancel and Reset buttons are for correcting user data entry errors only NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 14 of 24 map Contact us Help aes 5 Queensland Curriculum LZ Queensland Government QCAA amp Assessment Authority About us K 12 policies and resources Kindergarten Prep Year 10 Edit Student Details for Anywhere College Senior secondary PD amp events Publications Last Name BETROS First Names L UKE Year Level 5 Class NONE Date of Birth s0 04 2005 1 Gender Male Indigenous Status Neither Aboriginal nor Torres Strait
4. An interim password will then be automatically generated and sent to that email address If you do not receive an email within a couple of hours please email helpdesk qcaa qlid edu au with school details email address and the words Reset password not received in the subject line NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 2 of 24 Confirm or amend school details Once you have entered the school BIC and password a pre populated screen will open with your school s contact details This feature is designed to collect the most up to date information for your school Any updates to this information go straight into the NAPLAN school database This information is the only source that QCAA and our contractor Fuji Xerox DMS use for communications dispatch of test handbooks test materials and student reports so it is vital that it is correct Note Do not use any personal email addresses in the school email field Home Site map Contactus Help EE Rp Queensland Curriculum eg Queensland Govemmen QCAA amp Assessment Authority About us K 12 policies and resources Kindergarten Prep Year 10 Senior secondary PD amp events Publications School details check for Anywhere College Before completing your student data check please check and or update your school details below This will assist the QCAA and our contractor Fuji X
5. or separate files for each year level class The file must be in CSV format prepared in the order shown in the following table Any change in the order will result in an upload error or incorrect information being overprinted on the testbook covers Do not use a header row as this will result in an upload error Column Field name Valtd codes A First names 50 A Z a z special characters B Last name 50 A Z a z special characters C Date of birth 10 DD MM YYYY e g 02 04 2002 D Gender 1 1 Male 2 Female E Year level 1 3 5 7 9 F Class 4 A Z 0 9 e g Mr Smith s Year 3 Class 3SMI G Indigenous status 1 1 2 3 4 or 9 H Student ID 11 A Z 0 9 e g EQ ID for Education Queensland students l LBOTE 1 Y Predominantly speaks a language other than English N Speaks only English J Parental school education mother 1 0 1 2 3 or 4 K Parental school education father 1 0 1 2 3 or 4 L Parental non school education mother 1 0 5 6 7 or 8 M Parental non school education father 1 0 5 6 7 or 8 N Parental occupation mother 1 1 2 3 4 8 or 9 O Parental occupation father 1 1 2 3 4 8 or 9 P Main language other than English spoken at 4 4 digit numeric ASCL code home student Q Main language other than English spoken at 4 4 digit numeric ASCL code home mother R Main language other than English spoken at 4 4 digit numeric ASCL code home father S Country of b
6. Islander Origin zc LBOTE Status Ny EQ Id Country of Birth Australia includes External Territories V Main language other than Not si English spoken at Home Parental Information Mother Father School Education Year 12 or equivalent v School Education Year 11 or equivalent Vv Non school Education No non school qualification v Non school Education Bachelor degree or above v Occupation Occupation Not in paid work in last 12 months V Tradesman women clerks and skilled office sales and service staff v Main language other than English spoken at home Not stated y Submit Reset Cancel Main language other than English spoken at home Not stated Delete this Student Click Delete this Student Adding details of a new student Once the CSV files have been uploaded to the website a new student may need to be added to the lists New students have to be added individually New students added to the school s information management system will not be automatically added to this website To add the details of a new student to a class of student records e Click on the Add a new student item on the main menu screen see page 12 This will generate a screen displaying all the enrolment data required for the online student registration e Enter the details of the new student e Click on the Submit button at the bottom of the screen cus Help a EECH AC 3 Queensland Curriculu
7. NAPLAN Tasks Query NAPLAN student results for Anywhere College W upload CSV file S S S W Principal s declaration Year Level v The participation status is from testbook cover E Query results P present A absent X Exempt E Check Alter student Class W parent withdrawn S sanctioned abandonment details Missing Student E Add a new student E Delete class information E Confirm a class year level E Forms E Contacts Apply D Logout Apply 3A LAUREN 14 08 2007 E Handbook weblink E Report package weblink NAPLAN portal user Apply 3B LEANNE 26 01 2008 manual PDF 820kB Use the Year Level and Class drop down lists to select how you would like to filter the student data Students Participation status Action Yr Class First DOB LC W R N NC CA Names 3 3A GRACE 05 08 2007 Apply 3A JANE 01 04 2008 Apply LUKE 30 04 2005 Apply to query student results e Complete the information on the form as required e Click Submit to lodge the application NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 22 of 24 Results login Schools will be notified when writing scripts and school class reports will be available from the Results login page of the NAPLAN portal School administrators will be required to check the accuracy of data contained in these reports To access your school data e Goto the NAPLAN po
8. Yi2 Dip NP12 Taga Y12 None Trad Taga E Logout E Handbook weblink Edt 3 NONE MEIKLE LAUREN 14 08 2007 F None N Aust NS NS NS Trad NS NS NS Trad NS E Test materials weblink F Noe Y Aust Mand Y12 Deg NP12 Mand Yi2 None Sen Mand Tega 3 NONE POWELL LEANNE 26 01 2008 E Report package weblink eS HE NAPLAN portal user Edt 3 NONE SMITH REBECCA 10 05 2007 F NS N Aut NS ui Mach NS NS NS NS NS manual PDF 820kB Edit 5 NONE BETROS LUKE 30 04 2005 M None N Aust NS Yi2 None NP12 NS Yil Deg Trad NS Edi 5 NONE DODDS LUKE 18 08 2005 M None N Aust NS Y10 Cert Man NS Yil Deg Trad NS Edi 5 NONE FELIX PHILIP 15 05 2005 M None Y Aust Yi2 Deg Man Y10 Dip Trad Edit 5 NONE FORSTER TALIA 17 02 2005 F None N Aust NS NS NS NS NS NS NS NS NS Edit 5 NONE KAPPEL MICAH 10 11 2004 M NS N Aust NS Yi2 NS Mach NS Y12 None Sen NS Edi 5 NONE KENNEDY EMILY 28 06 2005 F None N Aust NS NS NS NS NS NS NS NPi2 NS Click the drop down options to select the Year Level and Class that you want to check NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 13 of 24 Altering student details To alter a student s details e Click Edit next to the student s name on the list This will display a screen containing the details for the individual student New details can be entered or selected from drop down options e Click Submit to save the changes to the record The Re
9. and password e On the main menu click on Upload CSV file bg e Queensland Curriculum e gt Queensland Goya amp Assessment Authority Select a file to upload rowse Upload Cancel Previous file Uploads NAPLAN portal user manual PDF 820kB Click Upload CSV file NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 6 of 24 The NAPLAN Upload screen will open and show the following buttons that you require Browse enables you to locate the saved data files you want to upload Upload file enables you to upload selected files Cancel clears the selected file e Click Browse This will present a Choose file dialogue box e Navigate to the directory that contains the file you wish to upload e Select the file e Click Open This will display the selected file name in a text box below e Click Upload file to complete the upload process Once the file has been successfully uploaded it will appear in your list of uploaded files The number of student records created by the upload will also be displayed If there are errors with the data within the CSV file they will be reported in red on screen Please correct any errors before trying to reload the file No records will be created if there are errors in the CSV file If you receive a Page load error after you click on the Upload file button check to see i
10. be updated on the NAPLAN portal student details page Any change to student information for the NAPLAN tests must be made in the NAPLAN portal To begin the process of checking altering student details e Goto the NAPLAN portal and click Test administration login https naplan qcaa qld edu au naplan pages login jsp e Enter the school BIC and password The uploaded student details can be searched and edited by year level class or individual student details Viewing lists of student details To display a list of your student s details click Check Alter student details on the main menu screen e Select the student s year level and class This will display a list of students DRETTEN Search Queensland Curriculum amp Assessment Authority Queensland Governme About us K 12 policies and resources Kindergarten Prep Year 10 Senior secondary PD amp events Publications NAPLAN Tasks NAPLAN Student Details for Anywhere College E Upload CSV file veck Alter studeni Use the Year Level and Class drop down lists to select how you would like to filter the student data Year Level v details E Add a new student Class wl D z A a sess nirna Student Mother Father E Confirm a class year level S Yr Class Last Name First DOB Sex Indig LBOTE EQ Birth MLOE Sch Non Occ MLOE Sch Non Occ MLOE H Forms Names ID Country E Contacts Edit 3 NONE FULLER GRACE 05 08 2007 F NS N PNG NS
11. homepage and click Services Online then select NAPLAN portal NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 1 of 24 Test administration login From the NAPLAN portal homepage click on Test administration login see below and enter your school BIC and password Heip TS EEN Home Site map Contact us 5 R Queensland Curriculum y Queensland PE GC AA amp Assessment Authority Home gt NAPLAN Portal Queensland Curriculum and Assessment Authority NAPLAN Portal NAPLAN Tasks W Test administration login D Results login W National NAPLAN website The D NAPLAN portal user manual PoF 820kB admin ation aables schools to Results login Enables schools to login to the QCAA secure site to download school and class reports for the National Assessment Program Literacy and Numeracy NAPLAN National NAPLAN website Enables schools to access National Assessment Program Literacy and Numeracy NAPLAN website NAPLAN portal user manual PDF 820kB The full instructions for maintaining student details on the Test administration webpage Right to information Copyright Disclaimer Privacy Access keys Other languages The State of Queensland Queensland Curriculum and Assessment Authority 2014 Queensland Government Click Test administration login Home Site map Contactus Help i EH
12. professionals Other business managers arts media sportspersons and associated professionals Tradesmen women clerks and skilled office and service staff Machine operators hospitality staff assistants labourers and related workers Not in paid work in the last 12 months Not stated unknown For school principals and administrators Page 8 of 24 Queensland Curriculum and Assessment Authority March 2015 Main language other than English spoken at home columns P Q R Language code Language description 1201 English Only 4202 Arabic 7101 Cantonese 7199 Chinese nec 3503 Croatian 2101 French 2201 Greek 5203 Hindi 2401 Italian 6301 Khmer 3504 Macedonian 7104 Mandarin 3505 Serbian 5211 Sinhalese 2303 Spanish 6511 Tagalog 4301 Turkish 6302 Vietnamese 0002 Not stated A full list is available at http www abs gov au AUSSTATS abs nsf Detailspage 1 269 0201 1 OpenDocument NAPLAN portal user manual For school principals and administrators Page 9 of 24 Queensland Curriculum and Assessment Authority March 2015 Country of birth student column S Country code 1101 6101 2102 2304 6102 7103 6203 5203 1201 1302 5204 4213 5205 9225 7107 4105 6105 2100 8104 0003 Country name Australia China excludes SARs and Taiwan Province England Germany Hong Kong SAR if China India Korea Republic of South Malaysia New Zealand Papua New Guinea Philippines Saudi Arabia S
13. the Year Level drop down list to select the year level to delete class information from Year Level Ki Submit Cancel Deleting class information Queensland Curriculum and Assessment Authority For school principals and administrators Page 16 of 24 March 2015 Confirming amendments The confirmation of student details is a vital step to ensure the accuracy of information printed on the testbook covers and for reporting After uploading your students details and or checking them and making necessary alterations you need to confirm that all information registered for your school is accurate It is not until this confirmation has been received that the first step of printing the student details on the testbooks can begin When the student details for a year level or class group are accurate e Click on the Confirm a class year level item on the main menu see page 12 e Click on the drop down arrow under Confirmed next to the description of the year level or class group that you wish to confirm and select Yes Home Site map Contact us Help Ec SS Q landG Queensland Curriculum ST ueens and SOV amp Assessment Authority About us K 12 policies and resources Kindergarten Prep Year 10 Senior secondary PD amp events Publications NAPLAN Tasks Confirm Class Year Level for Anywhere College E Upload CSV file This page provides you with a checklist of your school data so you are able t
14. NAPLAN portal user manual For school principals and administrators March 2015 Queensland Curriculum amp Assessment Authority Queensland Government JAN2015 The State of Queensland Queensland Curriculum and Assessment Authority 2015 Queensland Curriculum and Assessment Authority PO Box 307 Spring Hill QLD 4004 Australia 154 Melbourne Street South Brisbane Phone 07 3864 0299 Fax 07 3221 2553 Email office qcaa qld edu au Website www qcaa qlid edu au Contents Introduction 1 NAPLAN portal 1 Test administration login 2 Confirm or amend school details cccccccseeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeees 3 Registering student GOTAIS si eekikegkegviegkkegkegkkegkkegk eg ES egk EES ewsiewatewedswedeundsued evict A Education Queensland school ease ee 4 Catholic Education SChOOIs sA e e ee e ee re e nS S 4 Independent and Religious Institute school 4 Preparing your CSV T Ae eecten ne a iene ite bee 5 To save a file in CSV format using Excel 6 Uploading your student details AAA 6 Explanation of student upload file code tt tteetttttntttstttennnnntsstrtnnnnnesnenne 8 Registration process 2 1 Avi Ane heen eA ete had Sn Sa Ns 11 Flowchart 1 Independent and Religious Institute schools upload ssssseseeeeeeeeeeeeeeeeeeeeeeeeeeeeee 11 Flowchart 2 Education Queensland and Catholic Diocesan schools upload 12 Checking altering individual student details all schools
15. SV format data verified and confirmed by close of business Friday 6 March To save a file in CSV format using Excel e Browse the school information management system to locate the relevant details for each year level e Select copy and paste the student details into a new Excel spreadsheet ensuring the data are in the field order given in the table on the previous page Do not insert a header row in the spreadsheet The first row should start with student details e When the new Excel spreadsheet contains all of the records for the selected year level click File and Save as This will open a Save as dialogue box e From the Save in drop down option select where to save the file for future school access e Inthe File name box enter a name for the file using your school s name and the relevant class information e g Anywhere College Year 9 The file name must not contain any punctuation e From the Save as type drop down options scroll down and select CSV Comma delimited e Click the Save button e Click on OK or Yes option on any dialogue boxes that open The file has now been saved in the chosen location in CSV format and is ready for uploading Uploading your student details To choose and upload the appropriate files saved from your school s information management system e Goto Test administration login https naplan qcaa qid edu au naplan pages login jsp e Enter the school BIC
16. dministration login https naplan qcaa qld edu au naplan pages login jsp e Enter the school BIC and password e Click Forms Home Site map Contact us Help Search Queensland Curriculum Queensland EE GC AA amp Assessment Authority About us K 12 policies and resources Kindergarten Prep Year 10 Senior secondary PD amp events Publications NAPLAN Tasks NAPLAN student details for Anywhere College E Upload CSV file In this site you can upload check and correct the details of students that are required to participate in NAPLAN this E Check Alter student year details It is important that you check the details carefully as this data will be used for the overprinting of testbooks and for E Add a new student the student class and school reports The data is also used nationally by the Federal Government E 5 l The data for Education Queensland schools and some Queensland Catholic Education Commission schools will be E Confirma class year level uploaded by the schooling authorities These schools are required to check the accuracy of the data As this is early Forms gt data some students may need to be deleted and new students added E Contact Other schools need to create a Comma Separated Value CSV file containing the data for their students according to E NAPLAN portal user the NAPLAN portal user manual This file should be uploaded and student details checked and confirmed manual PDF 820kB The information you pr
17. e relevant weblink as detailed below The weblinks will appear only when they need to be accessed Home Site map Contact us Help f Search e d Queensland Curriculum y Queensland Governmep QCAA amp Assessment Authority About us K 12 policies and resources Kindergarten Prep Year 10 Senior secondary PD amp events Publications NAPLAN Tasks NAPLAN student details for Anywhere College E Upload CSV file In this site you can upload check and correct the details of students that are required to participate in NAPLAN this e Ite year details It is important that you check the details carefully as this data will be used for the overprinting of testbooks and for W Add a new student the student class and school reports The data is also used nationally by the Federal Government a ee The data for Education Queensland schools and some Queensland Catholic Education Commission schools will be W Confirm a class year level uploaded by the schooling authorities These schools are required to check the accuracy of the data As this is early E Forms data some students may need to be deleted and new students added E Contacts Other schools need to create a Comma Separated Value CSV file containing the data for their students according to E Logo the NAPLAN portal user manual This file should be uploaded and student details checked and confirmed Handbook weblink The information you provide will be used for administerin
18. eensland Curriculum and Assessment Authority Act 2014 s 13 Personal information will be accessed by E Logout authorised QCAA staff and handled in accordance with the Information Privacy Act 2009 Personal information will be disclosed to the QSA s W Handbook weblink printing and distribution contractor and the Australian Curriculum Assessment and Reporting Authority ACARA To query an individual student result or participation choose the Query results option from the menu on the left This option can also be E Report package weblink used to notify the Queensland Curriculum and Assessment Authority of a missing student result D NAPLAN portal user S i manual PDF 820kB Queries reported before 25 July will be reflected in the first round of student reports subsequent queries will require a reprint of the student report if supported by the QCAA Applications to query results close on Friday 18 September 2015 Queries submitted after this date may not be reflected in the My School data published by the Australian Curriculum Assessment and Reporting Authority ACARA Right to information Copyright Disclaimer Privacy Access keys Other lanquages The State of Queensland Queensland Curriculum and Assessment Authority 2014 Queensland Government Query results e Select the Year level and Class from the drop down list to locate the student details e Click Apply to open the Application to query student results form
19. erox DMS in the timely and accurate delivery of your school s NAPLAN test materials handbooks and student reports If correct click on the Submit button If incorrect please adjust accordingly and click on the Update button Should your details change during the course of the year please contact the NAPLAN team on 07 3864 0475 or send an email to Naplan Tests qsa qid edu au School Code 9900 School Name Anywhere college Suburb Somewhere Postcode 4999 Postal Address 1 Some Street Postal Suburb Somewhere Postal Postcode 4999 Phone 07123456789 Fax 07123456788 School email the principal anyw qid edu au School NAPLAN contact Submit Update Confirm or amend school details If your contact details are correct click the Submit button If you need to update any of your information do so then click the Update button You will be required to do this only once When you have completed this check the NAPLAN student details page for your school will appear see below You will then be able to proceed either to upload the comma separated values CSV file of student details if you are an Independent or a Religious Institute school or to check alter and confirm student details if you are a state EQ or Catholic diocesan school Home Site map Contactus Help ME D Search AC b Queensland Curriculum ker Queensland Governme QCAA amp Assessment Authority About us K 12 policies and resources Kindergarten Prep Year10 Senio
20. f any records have been created before attempting to upload the file again Do not upload the same file if records have already been created check under Previous file Uploads When the file has been uploaded you will receive a message to say Your file was uploaded successfully on the File Upload Results page and the file will appear in the table NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 7 of 24 Explanation of student upload file codes Indigenous status of student column G 2 3 4 9 Aboriginal but not Torres Strait Islander origin Torres Strait Islander but not Aboriginal origin Both Aboriginal and Torres Strait Islander origin Neither Aboriginal nor Torres Strait Islander origin Not stated unknown Parental school education mother father columns J K 0 i wo Pp Not stated unknown Year 9 or equivalent or below Year 10 or equivalent Year 11 or equivalent Year 12 or equivalent Parental non school education mother father columns L M N OOOO Not stated unknown No non school qualification Certificate to IV including trade certificate Advanced diploma Diploma Bachelor degree or above Parental occupation mother father columns NO oo fF Go PY NAPLAN portal user manual Senior management in large business organisation government administration and defence and qualified
21. f students Home Site map Contact us Help Search 8 Queensland Curriculum Queensland Government GC AA amp Assessment Authority About us K 12 policies and resources Kindergarten Prep Year 10 Senior secondary PD amp events Publications NAPLAN Tasks NAPLAN student details for Anywhere College BR Upload csv file In this site you can upload check and correct the details of students that are required to participate in NAPLAN this year It is important that you check the details carefully as this data will be used for the overprinting of testbooks and for the student class and school reports The data is also used nationally by the Federal Government The data for Education Queensland schools and some Queensland Catholic Education Commission schools will be E Add a new student uploaded by the schooling authorities These schools are required to check the accuracy of the data As this is early E Delete class information data some students may need to be deleted and new students added E Confirm a class year level Other schools need to create a Comma Separated Value CSV file containing the data for their students according to E Forms the NAPLAN portal user manual This file should be uploaded and student details checked and confirmed E Contacts The information you provide will be used for administering and managing student details for the NAPLAN tests as part of legislative functions described in Education Qu
22. familiarise yourself with the layout of the school s student details page before proceeding Functions of relevant menu items Upload CSV file To upload electronic CSV comma separated value files containing student registration details Schools must have prepared the CSV file before uploading Principal s declaration To complete the Principal declaration after completion of tests Query results To access application form to query results after student data released Check Alter studentdetails To display a list of student details for checking and editing Add a new student To display a screen to enter the details of new students Delete class information To delete all class information e g 7K fora year level This means that the materials for each of the tests will be packed in alphabetical order for that year level School results will be reported in this format rather than in class groups Confirm a class year level To display the classes in each year level that are complete and ready for verification Forms To access all application forms Le application to use electronic test format adjustment for disability test exemption etc Contacts To display contact telephone numbers and email addresses for support Logout To exit the site Weblinks To acknowledge receipt of Handbook for Principals test materials individual student reports these weblinks will be accessible when required NAPLAN portal user manual The full
23. g and managing student details for the NAPLAN tests as part of legislative functions S described in Education Queensland Curriculum and Assessment Authority Act 2014 s 13 Personal information will be accessed by E Test materials weblink authorised QCAA staff and handled in accordance with the Information Privacy Act 2009 Personal information will be disclosed to the QSA s Report package weblp printing and distribution contractor and the Australian Curriculum Assessment and Reporting Authority ACARA D NA Ter manual PDF 820kB Right to information Copyright Disclaimer privacy Access keys Other languages The State of Queensland Queensland Curriculum and Assessment Authority 2014 Select the relevant weblink Handbook weblink To acknowledge receipt of copies of the Handbook for Principals click Handbook weblink Complete the details required and click Submit Additional copies of the handbook may be downloaded from the NAPLAN Test administration page of the QCAA website at https www qcaa qld edu au 8021 html Test materials weblink After checking materials click the Test materials weblink to e acknowledge receipt of test materials all schools e advise of incorrect incomplete delivery e request additional materials It is imperative that schools acknowledge receipt of materials and order any additional test materials within 24 hours of receipt as the delivery timeframe for additional materials is very
24. ingapore South Africa Sri Lanka Sudan Taiwan United Kingdom United States of America Not stated A full list is available at http www abs gov au AUSSTATS abs nsf Detailspage 1 267 0201 1 OpenDocument NAPLAN portal user manual For school principals and administrators Queensland Curriculum and Assessment Authority Page 10 of 24 March 2015 Registration process Flowchart 1 Independent and Religious Institute schools upload Start registration Login School BIC and password Upload CSV file Click Choose file Browse and select file Click Upload CSV student file must be prepared by the school prior to the upload process NAPLAN portal user manual For school principals and administrators Check Alter student details All details accurate NO Click Edit Amend student details Click Submit For schools that must upload their data independently ISQ schools and some QCEC schools Package testbooks from class to year level cohort Confirm data Select Change Confirm a packaging class year level Add new student YES Select Delete class information Select Add a new student Change drop down options to Yes Enter student details for all fields Select year level Click Submit Click Submit Registration complete Queensland Curriculum and Asses
25. instructions for accessing areas via the NAPLAN portal Education Queensland schools Student details for Education Queensland EQ schools are provided by Education Queensland and uploaded to the website by the QCAA see Flowchart 2 EQ schools will not be able to upload a CSV file and will need only to e check alter class and student details where necessary e confirm accuracy of information Catholic Education schools The student details for Catholic diocesan schools will have been uploaded to the website by the diocesan authorities These schools will need only to e check alter class and student details where necessary e confirm accuracy of information Schools that do not have central uploading of their student details will need to follow the process outlined for Independent and Religious Institute schools Independent and Religious Institute schools Independent ISQ and Religious Institute schools can enter and upload student details from 5 February The following pages will explain the steps required for this process NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 4 of 24 Preparing your CSV file Before logging on to the website you will need to create files containing the students details for each participating year level from your school information management system A single file can be created for all students for all year levels
26. irth student 4 4 digit numeric SACC code LBOTE refers to Language Background Other Than English gt ASCL Australian Standard Classification of Languages SACC Standard Australian Classification of Countries special characters include hyphens apostrophes single spaces left and right brackets full stops refer to Explanation of student upload file codes for explanation page 8 A B D EIEIG H UU Ls MNO P Q R Kady Annabelle Baker 20 07 2006 2 33b 4 12345678 N D 40 7 4 1 1201 6302 1201 1101 Rene Lewis Ryan 10 11 2006 1 33a 1 87654321 Y 1 3 8 5 8 4 2201 2201 1201 1101 Sample data in Excel spreadsheet NAPLAN portal user manual For school principals and administrators Page 5 of 24 Queensland Curriculum and Assessment Authority March 2015 The Class field F refers to the individual class group s from the school participating at each year level For example Mr Smith s Year 3 class may be entered as 3SMI It must be a maximum of 4 characters Where no data are entered in the Class field testbooks will be packaged in alphabetical order for the year level cohort and all students will be included in the same class for reporting purposes If data are not available for columns J S the Not stated response must be used as default refer to page 8 for the Not stated codes The Not stated codes are not the same for all columns The record files must be uploaded to the website in C
27. l information will be disclosed to the QSA s E Handbook weblink printing and distribution contractor and the Australian Curriculum Assessment snd Reporting Authority ACARA To query an individual student result or participation choose the Query results option from the menu on the left This option can also be E Report je weblink used to notify the Queensland Curriculum and Assessment Authority of a missing student result ol tee Queries reported before 25 July will be reflected in the first round of student reports subsequent queries will require a x reprint of the student report if supported by the QCAA Applications to query results close on Friday 18 September 2015 Queries submitted after this date may not be reflected in the My School data published by the Australian Curriculum Assessment and Reporting Authority ACARA Full menu shown select required link that becomes available NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 3 of 24 Registering student details All students eligible to sit the NAPLAN tests must be registered through QCAA s NAPLAN portal The registration process differs for each schooling sector Education Queensland EQ Queensland Catholic Education Commission QCEC Independent Schools Queensland ISQ and Religious Institute schools If you have not yet done so it is recommended that you visit the portal to
28. m kee Queensland Government CCAA amp Assessment Authority About us K 12 policies and resources Kindergarten Prep Year 10 New NAPLAN Student for Anywhere College Senior secondary PD amp events Publications Last Name First Names Year Level Class Date of Birth DD MM YYYY Gender Male vj Indigenous Status Not Stated Unknown v LBOTE Status N y EQ Id Country of Birth Australia E Main language other than English Only E English spoken at Home Parental Information Mother Father School Education Not Stated Unknown KE School Education Not Stated Unknown E Non school Education Not Stated Unknown Non school Education Not Stated Unknown v Occupation Occupation Not Stated V Not Stated Main language other than English spoken at home Main language other than English spoken at home Not Stated v Not Stated v Submit Reset Cancel Return to Student Details R 3 Copyright vacy Ac uages Add details for a new student NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 15 of 24 Deleting class information This page allows you to delete all class information for a year level This means that the materials for each of the tests will be packed in alphabetical order for that year level not in class groups School results will be reported in this format rather than in class groups It is not
29. o review which year levels or classes D Check Alter student require confirmation or updates details Once you have confirmed all class year levels you have completed the registration process Confirmed Year Level Class Number of Students No sw 3 NONE B sse oe Rom Nov 5 NONE 14 E Contacts E Logout No v 7 NONE 10 E Handbook weblink No ze 9 NONE 8 E Test materials weblink E Report package weblink NAPLAN portal user manual PDF 820kB Right to information Copyright Disc acy Access keys Other languages The State of Queensland Q d Assessment Authority 2014 Confirming your student details Once confirmation for each class has been submitted the registration of student details is complete NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 17 of 24 Application forms All NAPLAN application forms are available from the Test administration login of the NAPLAN portal To request test materials in alternative formats Braille large print black and white electronic principals must complete the appropriate electronic form for each student requiring these adjustments An application for adjustment for disability should also be completed for each student accessing tests in alternate formats and a copy given to the student s parents carers To access these forms e Goto the NAPLAN portal and click Test a
30. overnment Results login screen e Click School specific reports Schools admin Administration E Manage your own details and preferences p g RE E Manage your own details change your password or email address E School administration section E OCS Test Community Representatives Database e View staff website access manage access to restricted areas of this website for staff at W View staff website access your school E School specific reports School specific reports z download reports specific to your school BR Marker Applications Online e Interactive Data Portal information specific to your school s School administration section manage information about your school and submit administrative information to the QCAA e SDCS Student Data Capture System s WPOnline Work programs online OCS Test administration database QCS Test community representatives nominations e Marker applications online log in to Marker Applications Online MAO The Getting started guide has been developed to provide support for applications in the administration section Please refer to it if you need assistance with one of the applications in this section School specific reports NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 23 of 24 e Click the required file e Download and save the file as per instructions on sc
31. ovide will be used for administering and managing student details for the NAPLAN tests as part of legislative functions described in Education Queensland Curriculum and Assessment Authority Act 2014 s 13 Personal information will be accessed by authorised QCAA staff and handled in accordance with the Information Privacy Act 2009 Personal information will be disclosed to the QSA s printing and distribution contractor and the Australian Curriculum Assessment and Reporting Authority ACARA Right to information Copyright Disclaimer Privacy Access keys Other languages The State of Queensland Queensland Curriculum and Assessment Authority 2014 Queensland Government Accessing application forms e Select the appropriate form from the list provided and either enter the required information in all fields of the electronic forms and click on Submit The information provided will be recorded in the QCAA database You should also print a copy of the request for your records OR enter the required information in all fields of the interactive PDF forms that are for school use only and print NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 18 of 24 Forms to be completed online Form Description Variance request Schools in areas where a public holiday occurs during the testing period can apply to vary the test dates up to 22 May for grou
32. possible to arrange student names for the Literacy tests one way and for the Numeracy tests in a different way To delete class information e Click on the Delete class information item on the main menu screen see page 12 e Use the Year Level drop down list to select the year level from which you wish to delete class information e Click on the Submit button All class information for that year level will be deleted and the students will be displayed in alphabetical order Once submitted any changes to this information will have to be entered manually by school staff for each student Home Site map Contact us Help CY Search A Queensland Curriculum Queensland Government GC AA amp Assessment Authority About us K 12 policies and resources Kindergarten Prep Year 10 Senior secondary PD amp events Publications NAPLAN Tasks BR Upload CSV file Alter details I Add a new student Il Delete class information E Confirm a class year level E Forms E Contacts E Logout I NAPLAN portal user manual PDF 820kB NAPLAN portal user manual NAPLAN Class Information Deletion for Anywhere College This page allows you to delete all class information for a year level This means that the materials for each of the tests will be packed in alphabetical order for that year level Once submitted any changes to this information will have to be entered manually by school staff for each student Use
33. ps of students Request for large print or black and white Various formats of testbooks in large print and black and white format print are available for students with a vision impairment who regularly use these formats Request for Braille format Test materials are available in Braille format for students who regularly use this format The standard format is contracted single line spaced Braille however other formats may be requested Application to use electronic test format An electronic format of the tests is available for students who are unable to access the tests through any other adjustments available including the use of large print materials or assistive technology Application to use assistive technology Schools may apply for a student with a disability that impacts their ability to write for an extended period to use assistive technology in the Writing test Application to use a scribe for the Writing Schools may apply for permission for a student with a disability test who meets all the criteria outlined in Section 6 5 of the Handbook for Principals to have the assistance of a scribe to complete the Writing test Temporary injury notice of use of assistive This form is to be completed when a student with a temporary technology for the Writing test injury e g broken arm uses assistive technology e g computer to complete the Writing test A scribe is not permitted for a student with a temporary inju
34. r secondary PD amp events Publications NAPLAN Tasks NAPLAN student details for Anywhere College In this site you can upload check and correct the details of students that are required to participate in NAPLAN this year E Query results It is important that you check the details carefully as this data will be used for the overprinting of testbooks and for E Check Alter student the student class and school reports The data is also used nationally by the Federal Government details The data for Education Queensland schools and some Queensland Catholic Education Commission schools will be E Add a new student uploaded by the schooling authorities These schools are required to check the accuracy of the data As this is early E Delete class information data some students may need to be deleted and new students added E Confirm a class yearlevel Other schools need to create a Comma Separated Value CSV file containing the data for their students according to E Forms the NAPLAN portal user manual This file should be uploaded and student details checked and confirmed E Contacts The information you provide will be used for administering and managing student details for the NAPLAN tests as part of legislative functions aS described in Education Queensiand Curriculum and Assessment Authority Act 2024 s 13 Personal information will be accessed by Logout authorised QCAA staff and handled in accordance with the Information Privacy Act 2009 Persona
35. reen To view documents for a school enter the org_id QUEENSLAND CURRICULUM AND ASSESSMENT AUTHORITY org_id 3000 Available from 26 Aug 2014 2014 NAPLAN Class and School reports for school 3000 20140826_qcaa_3000_naplan_14 zip To download class and school reports More information If you need help with a BIC User ID or password please contact the QCAA Helpdesk on 3864 0278 or by email at helodesk qcaa qld edu au If you need support using the QCAA NAPLAN portal login pages please telephone 3864 0361 or 3864 0475 between 8 30 am and 4 30 pm or email naplan tests qcaa qld edu au NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 24 of 24
36. rtal and click Results login https naplan qcaa qld edu au naplan pages login jsp e Enter the school BIC and password Home Site map Contact us Help Search Queensland Curriculum ueensland Government QCAA amp Assessment Authority About us K 12 policies and resources Kindergarten Prep Year 10 Senior secondary PD amp events Publications Home gt NAPLAN Portal Queensland Curriculum and Assessment Authority NAPLAN Portal NAPLAN Tasks E Test administration login E Results login BR National NAPLAN website The test dates are Tuesday 12 May Wednesday 13 May and Thursday 14 May 2015 BR NAPLAN portal user manual PoF Test administration login 820kB Enables schools to login to the Test administration website to upload edit verify student details and to access test pioj on forms 4 Results logi a 6 login to the QCAA secure site to download school and class reports for the National Assessment Program Literacy and Numeracy NAPLAN National NAPLAN website Enables schools to access National Assessment Program Literacy and Numeracy NAPLAN website NAPLAN portal user manual PDF 820kB The full instructions for maintaining student details on the Test administration webpage Right to information Copyright Disclaimer Privacy Access keys Other languages The State of Queensland Queensland Curriculum and Assessment Authority 2014 Queensland G
37. ry School testbook usage advice This form is to be completed when the use of testbooks has been varied in ways that may impact on the reporting of test results e g a student using a Type 1 testbook for one test and a Type 2 testbook for other tests or where one student has used another student s testbook Forms for school use only Schools can download and print these forms They are not required to be submitted to the QCAA Form Description Application for adjustment for disability Use this form for all adjustments e g extra time rest breaks signed support scribe support person and coloured overlays Application for test exemption A copy of this form must be forwarded to the parents carers Retain the original in the student s file Notice of parent withdrawal A copy of this form must be forwarded to the parents carers Retain the original in the student s file NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 19 of 24 Acknowledging receipt of handbooks and materials The principal or delegate must use the Test administration login page of the NAPLAN portal to acknowledge receipt of handbooks and materials as soon as possible after delivery e Goto the NAPLAN portal and click Test administration login https naplan qcaa qlid edu au naplan pages login jsp e Enter the school BIC and password e Click th
38. set button will reset the values to what they were when the page opened The Cancel button discards any changes and returns to the Check Alter student details page The Cancel and Reset buttons are for correcting user data entry errors only Home Site map Contact us Help SR EEE ey Queensland Curriculum kar Queensland Governmen QCAA amp Assessment Authority About us K 12 policies and resources Kindergarten Prep Year 10 Senior secondary PD amp events Publications Edit Student Details for Anywhere College Last Name BETROS First Names LUKE Year Level 5 Class NONE Date of Birth 30 04 2005 Gender Male zl Indigenous Status Neither Aboriginal nor Torres Strait Islander Origin LBOTE Status NV EQ Id Country of Birth Australia includes External Territories V Main language other than Not stated KE English spoken at Home Parental Information Mother Father School Education Year 12 or equivalent v School Education Year 11 or equivalent v Non school Education No non school qualification v Non school Education Bachelor degree or above E Occupation Occupation Not in paid work in last 12 months zl Tradesman women clerks and skilled office sales and service staff v Main language other than English spoken at home Main language other than English spoken at home Not stated v Not stated v Submit Reset Cancel Delete this Student Alter students details as required
39. short Report package weblink To acknowledge receipt of the package s of individual student reports click Report package weblink f you have Year 9 and other year levels please wait until you have received delivery of all year levels Complete the details required and click Submit NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 20 of 24 Principal s declaration School principals who oversee the administration of the tests are required to indicate that they read understood and adhered to the protocols for test administration as set out in the Handbook for Principal Principals must complete sign and email the Principal s declaration to the QCAA The declaration is to be completed after test materials have been returned to the QCAA and before close of business on Friday 22 May 2015 To complete the principal s declaration Go to the NAPLAN portal and click Test administration login https naplan qcaa qld edu au naplan pages login jsp Enter the school BIC and password Click Principal s declaration from the menu on the left side of the page and complete all fields The link for this form will appear on Friday of the test week once the scheduled tests have been completed click Submit a new page with a signature block will appear on your computer screen Note If the page with the signature block does not appear on your screen after
40. sment Authority March 2015 Page 11 of 24 Flowchart 2 Education Queensland and Catholic Diocesan schools upload Start registration Login School BIC and password Check Alter student details All details accurate Add new student Click Edit Enter student details for all fields Amend student details Click Submit Click Submit NAPLAN portal user manual For school principals and administrators For schools that have their data centrally uploaded by the schooling authority EQ schools and some QCEC schools Package testbooks from class to year Confirm data level cohort Select Confirm a class year level Select Delete class information Change drop down options to Yes Select year level Click Submit Registration complete Queensland Curriculum and Assessment Authority March 2015 Page 12 of 24 Checking altering individual student details all schools Once the student details have been uploaded either centrally or independently to the website they need to be checked for accuracy and altered where necessary There may be cases where a new student has enrolled or a student has left the school but their details have not yet been updated There may also have been movement of students between classes or year levels Changes or amendments made to the school information management system will not automatically
41. tests to e check student information and or upload student details 5 February 6 March e acknowledge receipt of NAPLAN materials delivered to the school e lodge applications for the following tests in alternative formats and assistive technology or scribes for students with disability variation to test dates 6 February 24 April e submit applications for any of the following report queries missing reports and additional copies of reports 27 July 18 September e complete the Principal s declaration and online School survey NAPLAN portal To access this page from the QCAA homepage www qcaa qld edu au select NAPLAN portal from the Services online menu on the right hand side of the screen Alternatively go online to https naplan qcaa qld edu au naplan This will take you directly to the NAPLAN portal Site m 2 Queensland Curriculum Queensland Governme Q CAA amp Assessment Authority About us K 12 policies and resources Kindergarten Prep Year 10 Senior secondary PD amp events Publications gt QCS Test admin database gt School administration amp reports gt SDCS gt SLIMS Registration amp banking gt SunLANDA gt TraQCEr gt WPOnline Upcoming events 4 January 2015 Free P 6 Geography workshops S ti ed thi fri Registrations are open now for two free twilight workshops on P 6 Australian Curriculum Geography at our central office in March 2015 Open QCAA
42. you have clicked the Submit button the information has NOT been electronically transferred to the QCAA and you will need to repeat the process print the page with the signature block and sign it before scanning and emailing to naplan tests qcaa qld edu au School survey Principals and school staff are asked to complete an electronic survey form designed to gather feedback on all phases of the testing program once the period is over 22 May and before 26 June To access the survey Go to the NAPLAN portal and click Test administration login https naplan qcaa qlid edu au naplan pages login jsp Enter the school BIC and password Click School survey from the menu on the left side of the page click Submit when you have completed the survey NAPLAN portal user manual Queensland Curriculum and Assessment Authority For school principals and administrators March 2015 Page 21 of 24 Query results Arrange for all details on the student reports to be checked before distributing to parents carers Submit an online Application to query student report to the QCAA for consideration of any perceived errors in class or student reports or for missing student reports as soon as possible and before the closing date To access this form e Goto the NAPLAN portal and click Test administration login https naplan qcaa qld edu au naplan pages login jsp e Enter the school BIC and password e Click Query results This will display a list o
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