Electronic Validation Application (EVA Plus) User Manual 2015-16
Contents
1. Every user needs to be assigned to an appropriate security access level anda facility must have a Primary user assigned HSB Users e HSB users are the SCI processing team e HSB users have access to all facilities e HSB users grant and manage the Primary user s access Primary Users e Primary user access can only be granted by a HSB user To request Primary user security level access the user must contact HSB The request should be from the primary user s line manager and not the person who is requesting to be the primary user The email request must be sent to QHIPSMail for EVA and provide the facility that the access is required for and their email address A facility can have only one Primary user Primary users can be granted access to more than one facility Primary users grant access for the Deputy and Facility users Primary users are responsible for managing the current active users of EVA Plus Deputy Users Deputy user access can be granted by the Primary user of the facility A facility can have any number of Deputy users Deputy users can be granted access to more than one facility Deputy users can grant access to users who require the security access levels of Deputy and or Facility user Note The Deputy user security level has the same access privileges as the Primary user security level The Deputy user security level was created to ensure that a backup role could exist for the Primary user to ensure tha2. Nis ise Waer I5 Active Hospital Users by Facility AGH Hop Wer Carl Ge eid fo ruil pes ae Sp eb bE mcaieg mg Count for gach soun Farbe Facility li count To display the Users for this Facility 1 From the Active Hospital Users by Facility table select the required facility This will default to displaying the Account Type of Active Accounts To view Inactive Expired Accounts or All users change the Account Type from the radio buttons above the table Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 36 of 39 Electronic Validation Application EVA Plus User Manual To view or edit the users details 1 Select Edit against the user to view or update The Manage Users screen will be displayed Refer to Updating an Existing User bg Queensland Government EVA S Electronic Validation Application ava 02 PAT PE a valitan Benan Select Collection Facility Details Facility ld 00137 ALPRA HOSPITAL Address GOURDIN ST ALAS UEG 4 r Postal Address PO PO 3 ALPHA GLO JTI Back Users for this Facility Acecunt Type GA Scie attount O pae Sped AcrGImgz Al First Mame Eurmamg i Email gddrere Security Level Yall Frem Valid Te Recount Status Edit D A E d 1 Tiber dats A ek Kai e n iat ante i jay Pinamar ee E Aci To email a user directly from the Active Hospital Users by Facility table select the Email Address hyperlink and a new email will open from the default email account
3. Facility 10104 TOOWOOMBA HOSPITAL 94 of 1024 Messaue Date 7 mulliple values Messaue Type EI mt gt e So a 8 Viessaqe t vile Cancel Apply CI Messaye WISSIng or invalid code tor the faeility Una un aentwas transferred _ ZE m Ek kret ebe ee Hospaal Actiou Action Text Hospital Audit Usel Hospital Audi Date HSE Action HSE Action Text HSB Ain Use HSB Amin Oat Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 35 of 39 Electronic Validation Application EVA Plus User Manual 5 Reporting User Reports The User Report screen displays a summary count facility details and a list of active users for a facility 1 Select Reports from the menu 2 Select User Report 5 ar Queensland Government EVAPLUS Electronic Validation Application EWAF 10 gt PAT i 3 TA n Cen eener Select Collection e aa e e a The following information will be displayed e User Type Account Active Users Only Provides a summary count of EVA Plus active users set up with either HSB User or Hospital User access e Active Hospital Users by Facility Provides the number of users that are active for that facility AM kg Queensland Government EWAPLUS Electronic Validation Application Evaro wi U2 PAT A i Hut Ehl vma 7 Te e IS luet I j j I PU Select Collection User Type Count Active Users Only User Type Count Res wonemistrabor L
4. Facility Valid From SD WEN HOSPITAL Update Existing Users Access ety ie Ital m Facility Security Level Valid From Valid To Granted By Granted On j D e 4 7 A text box confirming the access you are about to update will be displayed Select ctf Pee one bitul 1 Giese Jabri b Me ier tee Pe Fac fe L Dabeja Specie fe su Wih Sd pidit Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 15 of 39 Electronic Validation Application EVA Plus User Manual The user s access will appear in the Update Existing Users Access section Kip Queensland Governmen EWAPUIS Electronic Validation Application a i nE Par Aier Duals Wegen Fang l EA Lal A LU Eza Arse Gang Grani User Access to Facilities within your Jurisdiction Facility Zetustmx Lewal Wald From Waha Te Update Existing Users Access BESUDESERT HOSPITAL Earm Um Pea et ie Ey Di Ho TEST a HEALTH OLO D AA Update an Existing User Account The Primary user and Deputy user s assigned to a facility have responsibility for managing the users of their facility To update access for an existing user account 1 Complete a user search to verify the user account exists Refer to Search for an Existing User Account 2 To edit a user account select Edit L Queensland Government EVAMUS Electronic Validation Application Pa Select Facility Search Users First Name Surname C Livers Al tAgtes Ur Select Output
5. Actions KT o Fcity Untuue hl Start Date eee 1 5 SEP 201A eee SEP 2014 es 1 i FEH ws 29 SEP 2014 08 21 SEP 2014 17 1 Bulk edit checked records 200 maxi F E Select Columns 7 Filter Ze Help zz Help Refer to Help for more information on interative reports QH Patient Data Re Go Reports E SP Status in Hot Actioned Facility R 1 45 of 45 TI Status Fcivild Patientid Episode li O CREJ 00049 weesen oppp0p0000 C 00043 es OU OO00000U7 O map 00043 es 0000 00007 O DEER 00043 see OD 000 0017 Edit TI 00043 ee OO OOOOOO0006 Exporting Validation Errors 2 Facility to Action w Actions Serres Fciy Unique ld Start Date 15 SEP 2014 22 SEP 2014 1F FEB 2014 29 SEP 2014 21 SEP 2014 End Rows Per Page 154 BE Format a Download w Msg Code Msg Des H448 H395 HpUp H3295 HiFi Funding Source Geriatric Patient d Geriatric Patient ww Bulk edit checked records 200 maxi Select Columns T Filter S Rows amm j Down Fer Page load a a wW Msg Code H44 H395 HE06 H345 Hit EVA Plus enables the validation errors to be exported into Excel as a CSV file or exported as an email 1 Select Actions 2 Select Download QH Patient Data Wf Msg Des Funding Source Geriatric Patient d Geriatric Patient P Go R
6. Pateni hj Eprgode hj Potty Urbe bd Sat Cute Enel Date Man C oke Haag Dez ptn La eat Action Text P Status Ire H E Oi O4 z a Se SOLO A T2 SkP 7004 rose Cogge OOS has been prowded bul fs ie a rare code Fisase confer Note When searching for records ensure you have your reports set for the correct Action that you re looking for The primary report will show all Actions HSB Responses There are three options for a HSB user to respond with when a facility has actioned a validation error e Refer back to facility e Mapped by HSB e Actioned by HSB The option Refer back to facility is available for HSB users when further information is required from the facility This option is available to HSB users when a facilities response Is e Record confirmed as correct please map e Facility to contact HSB If Refer back to facility is selected by a HSB user the status will be updated to 7 The reason why the validation error has been referred back can be seen by selecting Edit next to the validation error to view the Edit Record s screen The response by HSB is located in the HSB Action Text Edit Record s Hospital Action e Current Values History Record confirmed as correct please map error wii ke s Action Text oul IO0D0O000D00D0DT14 In eC mmm w coding verified by pathology Auslab Number v i yes A ID HOCH 014 42 of 1024 Messane hl 1 mg Messaiie Dats 10 114 ctive Flau Referred back to Facility
7. amendments must be updated in the source system and this will trigger the source system to send an amendment record to QHAPDC in the next data extraction If no amendment is made to the record in the source system and no mapping by HSB is required the error will re present in EVA Plus For a full list and explanations of error messages please refer to Appendix L in the latest copy of the QHAPDC manual The QHAPDC Manual can be accessed from the HSB web site http qheps health qld gov au hsu datacollections htm Fatal validation errors have three actions e FTL Fatal error Record to be updated by facility e FTL Fatal error Record confirmed as correct please map error e FTL Fatal error Facility to contact HSB Warning validation errors have three actions e WRN Record updated by facility e WRN Record confirmed as correct e WRN Warning Error Facility to contact HSB Opening Validation Errors There are two ways to view validation errors for a facility ALL validation errors for a facility can be viewed or only the validation errors for a particular month 1 To view all the validation errors select the hyperlink of the facility to be viewed All the validation errors for this facility will be displayed Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 22 of 39 Electronic Validation Application EVA Plus User Manual V Queensland Government EV
8. Apmication pafa wia BAT Himo Liti vaai ri Caa i CE Bitsy Ea TApHEA JHA O E Sadi e Repi Crenn hih Haa Search Userg First Hame surnam Sh Gd pdu Wee be Ea EG Linge Ai Patinen Liner your uian O Userg W s hanea Th Am Ekrpea Ci uert Astanan 29 Parmes Oulie your ariamtbap Select Out D D Forie leer Ace quire 0 Lupiini Wee accents E A8 Update Personal Account Legon Edit Surname First Mame Account Active Flag Ent User Fray Ia Teatd tre cpu Gre Dat Active Manage Users At Facilities Under Your Jurisdiction Begseg Aeceurt Feility Password Logon Security Sent Firat Home Flag Decke Edit Zummnpsg Yaiba From Valid Te Reread au Paay aer Acftv Hi Char TERG a eee he US ES ae Oe ROSFITAL iocta E test Test miigh giga a User CHE na CACM PHOT Tot tayo HOSPITAL Create a New User Account Complete a user search to ensure that a user account does not exist Refer to Search for an Existing User Account If the user account does not exist a new user account can be created q 1 From the Main Menu select User Accounts and Manage Users and Privileges qI haw Queensland Government Date Valigaton Reports EVAPLUS Electronic Validation Application EVAPIUs v4 0 2 PAT L HSU TESTS HEALTH QLO GOV AY Manage Users and Privileges Confirm Facility Users P Welcolnce wane size one nu v s h Statistics Branch Web Portal You are currently working in the OH collecti
9. FSS Rows Per Page F y MsqCode Msg Des o CEE 00043 ee ooon pe 16 SEP 2014 154 E Format Haa Funding i Source Fl save Report O CEEA 00043 rom oono GRR 22 SEP 2014 08 1 H395 Geriatric q Reset 7 FT CEE 00043 GN onnon ee FER 2014 034 Heng Patient d z Help al 00043 SA ppppn0n0m1 0 mmm 29 SEP 2014 02 1 3 H3295 Geriatric Pig Download SE 0 EEE 00043 Ge ononon mme 21 SEP 2014 4741 H177 Patient v zech select Filter Type Column or Row Select a field from the drop down list under Column Row Operator and Expression Select Apply QH Patient Data a Pi Go Reports 2 FacilitytoAction at Actions Bulk edit checked records 200 mao oy Filter Wa Ne Fite Type Column Row Column Operator Expression Msg Category o e Cancel For the above example the table Msg Category column will display all validation errors with an ICD in the Filter Data Selacg Facility Active status TOOWOOMBA HOARITAL j je Acii arity K QOH Pailent Data re fin Rapor Farii nian W a Arinna Fk pin ked torda A ad _ eeu taoga en H Sab TF tas tobas Fain EI 1 foes amp O Smis Eo Pete H Eviscda ki Poi nee k mmi Date End nt bau egen Cole Wao twzcugaiop Last econ Io Ea D Coa it eae MIS ey Aes SRE FTL ep Hran This palani ra an Hnikarr hisia but has ICO Codes ineicating fey nave received Ppatmergd orhara undeon 3 Drpt e ute Pioape ohiek DH E EZ es okey SCH nt a DORI eg TLD TRU FTL ico iF ICD todo SMO T
10. JI Up Ariens Update Personal Account Logon Edie Surname First Name Account Active Flag E User Primary HSU eagan at gov au AHA Manage Users At Facilities Under Your Jurisdiction Password Logon Security Active Atcoum Fae Sent Edt Surname First Mame Username Level Flag Locked LL Granted Revoked Valid From Valid To t ST ge rex Test tees GETT ak gov au Facility User Active NO MAR TERS SDEC 2014a 16 OCSC 20td4 TOWERS ASEITA soctos B tect fest leet Ighe stn Ghd gov eu Deputy User active e A OC 014 13007200 Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 16 of 39 Electronic Validation Application EVA Plus User Manual 3 The Manage Users screen will be displayed ng Queensland Govemment EvAPUS Electronic Validation Application PAT i jain i 2 i Select Collection Manage Users s ereamg Lag A First Hame Baurpname Daags d Date Grant User Access to Facilities within your Jurisdiction Facts Security Lawad Valid Er m Walia Te Make the required changes and select Save User Remove User Access The Primary user and Deputy user s assigned to a facility have responsibility for managing the users of their facility A Primary user can remove access for Deputy and Facility users A Deputy user can remove a Facility users access and a HSB user can remove a Primary users access to EVA Plus Remove a User s Access to a Facility A user s access to a facility
11. Manage Users screen will be displayed Refer to Update an Existing User or Remove User Access for making changes 6 If auser needs to be added to the Facility select Manager Users The User Maintenance screen will display 7 Select Create New User Refer to Create a New User Account for the steps on adding a new user 8 If all users listed are current select Confirm User List M Queensland Goverment a n Health Statistics Branch Department of Health EVAPUUS Electronic Validation S pplication Select Collection Current Active Users Faray Edit Pirat Mame sumama IE Username B rtuam Lawa Tad Frogs rat Gre S iq Erni AE cha eS E f Ge LU EVA Plus User Manual 2015 2016 July 2015 wad Te 21 of 39 Electronic Validation Application EVA Plus User Manual 4 Data Validation The home page will display You are currently working in the QH Collection to identify which collection is being viewed You can return to this screen at any time by selecting the Home tab The Dashboard provides a summary count of the validations for each Facility broken down by month Validation Errors Validation errors in EVA Plus are classified as either Fatal or Warning Both types of errors must be actioned in EVA Plus Actioning informs HSB of the outcome of the investigation undertaken by the facility for that validation error and does not amend or change any data within the source system i e HBCIS Records which require
12. Primary Users Report Facility Management This functionality allows a user to view or look up a facility ID or an address of a facility Actions You can also use the magnifying icon 7 or the tab to assist with queries The magnify icon allows the user to select All columns or Collection Facility Email Address First Name Surname The Actions icon allows various options for displaying the list of primary users This includes adding or removing columns from the table adding or removing the number of rows to be viewed and saving the desired view as the default Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 37 of 39
13. all records are selected 3 Select Bulk Edit Checked Records The Edit Records s screen will be displayed OH Patient Gata mi i selon aa ee ri ai Fiju il iy FE E 1 10 ot TI a hairs cick Eini Lrgscdp H tee thee H 21 buy Lint thine Maceo Me tCvch Maat Lares I fo Cl Gee reer ey MAUL Doe FTL hess oto pater i Fis E C CO on rere a es ma OWA En HNES wan e by sage Fur Eo FI SSS wo ree ees AAE Jessie PTL SNE Mey 4 far By pater i ER C omm ma ge 3 ee i C CS von eee Ries 1L SER 2014 141 8E d HE H Wear inot tee pater ct P Ea E oS EE E Vempie dade Mate Fa Can SO EI EG pipi Vga PA s SI 1 ha wand w ran EI EEN iii ee a E 2 883 Dr a e T G t i T cas O EISES mir eA N i a DACHA POCED A FTL NAS Hri Mg d valid code for ine taciity nal ter patani eves antttrrtd from Froese chark rotera data ESO T HEES oo eege wmd A i 5 c Pe 1 TO i 10 4 Complete all the fields required and select Apply Changes Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 34 of 39 Electronic Validation Application EVA Plus User Manual Edit Record s Hospital Action Current Values Record Updated by Facility ke l Patient tl mulliple values 7 Episoil til Mune values e hei is Facility Unique te mulliple values for eg have been into HBCIS and amended all the missing facility codes for these ars Date zt mune values 1Orecords End Date mullple valles 7
14. can be removed by providing an end date to the facility assigned to the user The user will still be able to log in to EVA Plus however cannot perform tasks associated to that facility 1 Complete a user search to retrieve the user account Refer to Search for an Existing User Account 2 Select Edit A ea Queensland Government EVAMCUS _ Electronic Validation Application PAT f Epiit a 5 nu First Name Surname Select Q ut Z8 GE H APY ni kel User A nt CS ay Update Personal Account Logon Edie Surname First Name Account Active Flag EI u Manage Users At Facilities Under Your Jurisdiction Password Logon Security Active Account Facity Sent Een Surname First Name Username Level Flag Locked LL Granted Revohed Valid From Valid Te EC a D 3 The Manage Users screen will be displayed Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 17 of 39 Electronic Validation Application EVA Plus User Manual 4 Enter Valid To end date in the Update Existing Users Access table 5 Select Save Access A message will display to state that the facility access changes have been saved Eva Electronic Validation Application Emi ll mn e i Accoint detaily Laj Tepe Hebel a iy Uiii Ercrang Leipa Bihi First Hanie Surname Pasiva d De Password Soe LEDGE ZA Tiit Ian Let Ceai HE TEST HEALTH OLOGY A Lear Gamed 0a OCT TS Peal Cisse IN bu THT OH DORAN Pari Cree Cen ILOGCE RA
15. default option To move between the two views select the View icon Below are the two different options Summary Level O Stage Er ekt Paadi Cards h Teens H mt fe Duch Cite Hauts Miate Haatmbk Biej Dac iii Latest Achim Tar Ea o CE ini TSS TIS BS MAT a FTL HEES PTa Rtzam te Geng code bz Be cp tral the paleni was Fanzfered ren Pewee chet kneferval details Ej O DESCH DH Se LI DERA LD ALA FIL HMOG bya Missing eg invalid come for Ee rila Aat mg patient wot ranslered trom Pieece herk tiama details cE 0 Ab Fire D ete OUT ee ALU ALR IONE FTL a Hift Ch toje FRAPS 3 doos noi maith diagnnsic cie code Pjesme igw erli pyan reterio coding giargdarie E L CS ONDE Mpe HN eee a AN 018 FTL HEDE Hig Mai Airey ce ihia aT Pe Sp ey Daf D Se ais Bra fee Ph Eb tkrofenat data Ea ET DUT epee VN re PALA TEAL Zo FTL PUE HEJJ Th bein Hp hears Bours tiated ma pb Tacit amp WH 2 Em Gory of SICA g H hirheit i ita pipan Ai Ni zahi lt da Trei with Oharopabie Ahi Gr ez dein gel dee dee thach hase i iame Detailed Level QH Patient Data Pa z Go Reports 2 Facility to Action sw Actions Bulk edit checked records 200 max a SP status in Not Actioned Facility Ze 1 50 0f1689 gt TT Check All O Geel H629 Waiting List Entry Nuinber 001 has a National Procedure Indicator of 1 whilst the Waiting List Specialty is not in 3 6 11 Patient Id So Episode 000000000002 Facility Unique Id gy Start Date 20 AUG 2014 End Date 21 AUG 2014 Facility 00104
16. granted by either the Primary or Deputy User Passwords Passwords must be 8 characters in length and contain a combination of the following e An uppercase alpha character e g A B C e A lowercase alpha character e g a b e Anumber e A special character e g or Example Haveaniceday 1 Passwords will expire after 3 months and users will be automatically prompted to change their password Users are responsible for maintaining the integrity of their password and should be changed immediately if it has been compromised Initial Login Users will receive two emails when granted access to the system The first email will contain a unique username and the second email will contain a system generated password Both emails contain the link to the EVA Plus Online application After entering the unique username and system generated password users will be promoted to change their password lf one or both emails are not received the Primary or Deputy User for the facility or the Statistical Collections Branch should be contacted This will be dependent on the security access level of the user A step by step guide is provided below 1 Click the link provided in the email to access EVA Plus 2 The login screen will appear Enter the username and password provided in the emails then select Login e Queensland Government Queensland Health Electronic Validation Application EVA PLUS PAT v4
17. question in the Lost Password Question field Enter an Answer to the Lost Password Question in the Answer field select Save Password The Welcome page will be displayed along with the confidentiality agreement for using EVA Plus select OK Se ee E ee Wo hd Gerla Hiealh Beiris Vaid Eggs en Enia Stier pp Lg Ueuce ol aioe Uzesz de CH Frast ie He tess iia au iy CR DEE oP or ey Dro Kemp OF 1b Tad PR Su ate dred e Scent Aan Uer neger bey feet Aa Ey reg P patie D r oi cee Infor art be pony aed aep oie e ei merged mei all icone Care ay shoul a pergon weer in nepen oF hap meceni a haih egre muyi be beaks with Gu areia co 10 The Appropriate Use message will then display Select OK Once the password and or lost password question has been changed successfully the following message will appear Select OK Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 4 of 39 Electronic Validation Application EVA Plus User Manual You have successfully changed your password and or lost password question and answer E Prevent this page from creating additional dialogs The Queensland Health Statistics Branch Web Portal page will then display 11 Select the QH collection from the drop down list to display the home page Pag Oucensland Government BWAOG _ Glectronic Vabdation Application Yi pi Oo gt Per UWislcome ta the GQueenaland Health Statiatios Franch Web Parco Pigs ping ww Ce ipn
18. 014 Oe a i Compute ind Management patients ste Ta Download a Ego 00042 mmm ooroo Ee 21 SEP 2014 174 EE Aggregate ed al same tirne they retume eo o pagia mmm pooporoooma vm ocTi DOCTA FTL FUND dda Chan ompeasabie Status has bee e Le Group By Em m GG poroporo EE oTa DOC WRN FUND iiz enn EEN rde as Other bul P Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 29 of 39 Electronic Validation Application EVA Plus User Manual QH Patient Data fe Go Reports 2 FacilitytoAction actions Bulk edit checked records 200 max Lag 2 Sort ce Column Direction Mull Sorting Mulls Always Last se 2 Select Column wi Ascending K Default oa 3 Select Column Ke Ascending Default wt A Select calumn ke Ascending ze Default y 5 Select Column K Ascending se Default K bh Select Golupmn k Ascending se Default k Cancel D OO O e Control Break Used to create a break group on one or several columns This pulls the comlumns out of the interative report and displays them as a master record Highlight Enable a filter to be defined The rows that the meet the filter criteria display as highlighted using the characteristics assoicated with the filer Compute Enables addition of computed columns to the report Aggregrate Mathematical computations performed againts a column Aggregates display after each control break and at th
19. 1 6 Email address hs test4 health qid Ou au Password Forgot your password Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 3 of 39 Electronic Validation Application EVA Plus User Manual Hint For quick access save this link to Mozilla Firefox Favourites by selecting the Bookmark tab then Bookmark this Page In the Name field enter EVA Plus then select Done Once logged in the screen below will appear to change the initial password and to enter a lost password question and answer Please note that when filling in your User Name you are required to fill in your full email address T Bet re continuing tase this application you mist change your initial password AND Create a Lost Rassward Question andAnswer Change password and lost password question Current Password New Password Confirm Password 202000080 Password must at least 6 characters long combination of Upper and lower case alphabet numeric character and special character Password can not be re used on the previous 6 changes Please provide a password recovery question and answer that will be used later for password reset or account unlock Lost Password Question Dog s Name Answer Maggiel Enter the initial password contained in the email into the Current Password field Enter a new password in the New Password field Re enter the New Password in the Confirm Password field Enter a
20. A Electronic Validation Application PAT Arome R r t See P Welcome to the Queensiand Health Statistics Branch Web Portal thet OM toisena Your dashboard Fery Name Older Febta Maris Aprt4 Maytd Junid Jultd Septid Septd Gett1d Novid Deen Jani Yor I E KK m OH Ch O 2 To view only the validation errors for a particular month select the red circle under the month against the Facility The number within the red circle is the total number of validation errors for that month All the validation errors for the selected month will be displayed ad Queensland Government EVAPtUS Electronic Validation Application PAT Rm x la 2 t Select Collection E l Ce Welcome to the Queensland Health Statistics Branch Web Portal y weieng ih the OM coMectior Your dashboard Fery Name Older Febii Maris prid Mayii Junid Julitd Sepia Septd Octid Novid Decii Jani Tota i o o O o oO o giel The QH Patient Data screen will be displayed and the validation errors listed are defaulted to those for the Facility to Action The Status column also identifies the error as Not Actioned Fiter Data Select Facility Active status CAAA A HOSP TA ait Cp ONY w GH Patient Data R n lt gt g ACBppt Bulk el thetked peenrds 205 mari i Rief 21 te Gan Ehr Fam Pc H bunn sue Emid Met Maut Matt ode Hateroggen L ns Aua fa eat EI HEEN mp Aus Hil cd OOP OSL 2014 En MMS HTa Missing Ar ang b di Arth Tath aa thie Dab nt wni s
21. Display in Report Action Load Id LOCk HArenut Ty Audit User Name _ a p e checkbox onclick html CheckAli x UpTilil this TABLE this checked id checkall msg id gt Batch Id ch Status Load Id D Felty ld Module Id Patient Id Rh gt g Locked By v Episode Id Felty Unique Id start Date End Date Msg Type Health Statistics Branch Department of Health SSE mo Cancel GG d EVA Plus User Manual 2015 2016 July 2015 26 of 39 Electronic Validation Application EVA Plus User Manual These fields will now be added to the table BE rae Queensland Government eval Electronic Validation Application Ajoi wa D 3 PAT Ame Reporte User Accounis Lu TESTAGHEALTH OLE GOVA e Filter Data Select Facility Active status TOGA DOA AS TA ache bif w OH Patient Data P Gp Reports 1 Faoin oe E Achims Biik aditicheckead sands 700 ma Piia re Pi ch nud Facile E Ze 1 0 30 O Sam FER Pak seals hi Eci mepe bh a De D Dags Man Dos Mantz Man Gtk Habesciggioai Leg Merion Ta ME oda tha Mom hhg ot Leckalih WH e Sr Ahn opge g A i A4 ap k AR sp ri Fa To make this the default table that is displayed select Actions then Save Report QH Patient Data CA s EN Race e or GO Reports 2 Facility to Action e gt EG Bulk edit checked records 200 max Select Columns E WP status in Not Actioned Facility Ze 1 43 of A7 Filter Status Feltyid Patient
22. Facility El S 1 43 of 43 C Status Fcitvid Patientid Episode td Felty Unique ld Start Date 1 O 00043 W OOOCOODOO000 S 15 SEP 2014 15 1 EE Format a E e Save Report 10 C 00043 mg O00000 M 22 SEP 2014 08 i i W Reset 19 CT 00043 eg ononon mme 17 FEB 2014 03 1 o V i Help E 00043 W p000000001 9 M 29 SEP 2014 08 1 op Download a 00043 mmm 00006 Gem 21 SEP 2014 17 1 50 O 00043 GEE ononon A 03 OCT 2014 03 OCT 2014 FTL FUND 100 1000 g 00043 mmm Dppp00pp0p01 S 03 OCT 2014 03 OCT 2014 WRN FUND A Format The Format function enables different options of formatting the display of the validations error Sort Select Actions Format then Sort The validation errors can be sorted by a specified column either in ascending or desecnding order and can select the Null Values to appear either at the start or end of the list QOH Patient Data A i i Go Reptes 2 FacilivioAction e r Actions Bulk edit thetked records 200 ran E 7 E EE Setect Columns S WF status n Mat actioned Facility E 1 43 of 43 AP Filte O Status Egib Potisak Enigme hd Ecivtwigueid StD Ep ooe age j y Wracoda ba Description gJ C 00043 ED ounnpppongn E SEP 1 p it Sort Geesen d Save Report i Ea g 00043 mem oooonoioio D 22 SEP 2014 OB E Control Break ind Management patenis sht Se W Reset E Hopp D C CEE oo S ooon S 17 FEB 2014 034 grag e than 100 but patient has no id Help E Eg o 00043 NN pr a GS 29 SEP 2
23. Locked li Granted Revobed ease E Tear Test brni edt mc ge ei Denpip er No SL CAHE HKN TA 2 d VZ at ip ad oe Si Faci Liss pt Ha DEALCESET HOSE aL St Ip Seit SR Gut iF SI sr Lag in ict oi H ri dl Valid Fram Valid To PAT receive an email from qhipsmail health qld gov au The option to confirm users is only available in EVA Plus during the period review timeframe If a Primary user receives an email to confirm users and the option is not available in EVA Plus please contact HSB 1 From the Main Menu select User Accounts and Confirm Facility Users A d i eg Queensland Govemment EVAPLUS Electronic Validation Application ge gu vi 2 From the Facility drop down list select the Facility Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 20 of 39 L Queensland Govern t j Electronic Validation Application EVA Plus User Manual ent EvartlS _ Electronic Validation Application Select Collection 3 A list of current EVA Plus users with access to the selected facility will be displayed Current Active Users Valid To Facility Edit First Name Surname 13 Username Security Level Valid From a I Testoganeamny old gov au Lepiuty User THUAN 20 75 3 Facey Tes t Ew j TNE head Gre at Primary leer 16 IAN 7013 4 Review the list of users to ensure access Is current 5 To update a user select Edit and the
24. QUEENSLAND HOSPITAL ADMITTED PATIENT DATA COLLECTION QHAPDC Statistical Collections and Integration Department of Health EVA Plus User Manual Document information Version v3 Published by Statistical Collections and Integration Health Statistics Branch Health Commissioning Queensland Department of Health Phone 07 323 41484 Email QHIPSMAIL health qld gov au Approved by Rod Leeuwendal Manager Statistical Collections and Integration Date July 2015 Available from httos www health ald gov au hsu collections dchome as Release History Daie Version Pages Deis mm In mme Panwa 2A ES April 2015 July 2015 2015 2016 Final version Contents Ms WIN Nell ent Le DEN 2 2 ACCESSING EVA RE 3 Eege 3 IOC Ea a NEE 3 SUD SOM GM LOGIN E 6 Beie de FAC COUN E 6 Forgotten Password ccccccccceeeeeeeeeeeeeceeseeeceeeeesaeeeeeeseaeeeessaeeeeseeeeseeaueeessaseeessageeeesaneeeesaaes 7 Change Password and or Lost Password Recovery Cueston 8 Exo ie 6 qc g 0 GE 9 3 USER MANAGEMENT cccccccesecesecnseenseenseenseesecesecnseonseonseeneseaes 10 Securty ACCESS LEVEI sasian aaa aE aE Eaa 10 wee 10 Pima EE 10 Depu E 10 EEN 10 Grannd ACCESS eege 11 Search for an Existing User Account 11 Create a New User ACCOUNT esrisirsseridninsitineenm nink niine iiia RE eaii 12 Ada le Wl ee 13 Update an Existing User Account 16 Remove User ACCESS acts actinee heptecieests eh ie ee
25. Refer to Search for an Existing User Account 2 Select Edit Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 13 of 39 Electronic Validation Application EVA Plus User Manual A hes Queensland Government EVAMCUS _ Electronic Validation Application PAT f en E s ae Select Comection Select Facility Search Users First Name Surname ees Own Users AL Racines Under Ni pes users s Fapmpez Cutece Tour Aur elec e nave Lyer ni SL CA Update Personal Account Logon Edie Surname First Name Account Active Flag al User aawa Manage Users At Facilities Under Your Jurisdiction Pastwor d Log Security Active Account Faciity Sent Edt Surname First Mam Username Flag Locked LL Granted Revokeg Valid From Valid Te OCT dy Jo tS DEC Wia BCE 204 n D tect Dep t The Manage Users ill be displayed e g screen WI e alsplayed me kg Queensland Government Evans Electronic Validation Application PAT l A e e Manage Users Username Account details Unset Type D Mroma Lowe First Name Surname Pasweeeed ite Passard s tea Gaasd ly Ze User Created te Contact Tel No Pwd Gened By d Pwd Cheated On Account Locke Account Active w Grant User Access to Facilities within your Jurisdiction Facility Security Level N id From Valid Ti P m Update Existing Users Access Facility Security Level vald From Valid Te Granted By Granted On 3 From the Facility drop down box select the Facility to be
26. TOOWOOMBA HOSPITAL Message Date 25 SEP 2014 Type FTL Validation DEMO Active Y Latest Action O eget H629 Waiting List Entry Number 001 has a National Procedure Indicator of 1 whilst the Waiting List Specialty is not in 3 6 11 Patient id Episode OO 0000 00000 7 Facility Unique ld Start Date 20 AUG 2014 End Date 21 AUG 2014 Facility 00104 TOOWOOMBA HOSPITAL Message Date 25 SEP 2014 Type FTL Validation DEMO Active Y Latest Action Filter Data By Facility From the Select Facility drop down list choose a Facility or select Al Facilities Z WEEK e s kor Queensland Govemment EVAPLUS _ Electronic Validation Application 02 PAT Select Collection OH Filter Data Select Facility Active status JOMBA HOSPITAL q ETE BEAUDESERT HOSPITAL BOWEN HOSPITAL CALOUNDRA HOSPITAL GHARTERS TOWERS HOSPITAL TOOWOOMBA HOSPITAL gs 200 max Latest Action Jext Note If access is only granted for one facility the drop down box will not appear By Active Status This refers to whether validation errors still require action or no further action is required From the Active Status drop down list select Active Only to view validation errors that still require action or Inactive for validation errors that have been completed To view both Active and Inactive select All Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 24 of 39 Electronic Validation Ap
27. Test insien aat gov au Factity User Active No APTOS te DEC I6 CEC 204 TOWERS METAL ue E tect feat lerien Ghd goy eu Deputy User active No GEI TAL From the Account Active drop down list select Inactive Select Save User Select Back ola D Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 19 of 39 Electronic Validation Application EVA Plus User Manual ai a D rer Queensland Government EVAPLUS Electronic Validation Application A Hore IER P Deno Select Collection OH Bach Manage Users Username Account detalls User Type Ho Accom Active Activ First Name Surname Password Date Password Sent 2 est Test User Creamed By HSI Contact Tel No plat achy User Pwd Created On 1 O0CT 20 Account Active The Manage User Accounts and Access search screen will appear OCT 2014 U_TESTA HEALTH OLD GOVAU User Created On 13 OCT 20 3 OCT 2014 PwiCremtedBy HSU_TESTA HEALTH OLD GOVAU 7 2014 PAT 6 The user s access to EVA Plus will now be displayed as In Active in the Active Flag column howe Queensland Govemment EVA Eiecheanle Validation Application al e Manage Users At Facilities Under Your Jurisdiction Confirm Users Primary users are required to confirm users on a quarterly basis March June September and December When a review of users is due the Primary User will Pasaword Lagan Security Account Facility Sent Edt Sumame First Name Username Level
28. UE mush Dp pretend br 3 bond an Se rape DCT Ly ae E EI SES N eee eee JULIA DIEP ald FTL IER IER FD cede POOR pes besen provided Bul Dis is a ree rode Pee conifer EH 0 EE Him eee NOUN Ae FEAL SAA FT ICH Hea OD rege MMG0TOG must he prapeded try a rede ih Se ranges D CTT OTA0 E 0 SESCH Gun mr ngiesg Zem ai 2t AlG 20t 23 2014 ET IG Hsi This patirni es mh kinmss ng Lewebor bit nas OD Codes incecoting they hawr mna poai ce nave undergone 3 Brpr gure Pianis cheek Erm o EEJ om e OST Rake TA FAALT ET ico Head This patheni re a Linguettiod Henar But fia ICO Conies ike ating hey awe reread menimang have Wndengond A procedure Phasa Check Removing Filters To remove any filters select the red cross next to the field to be removed Health Statistics Branch Department of Health EVA Plus User Manual 2015 2016 July 2015 28 of 39 Electronic Validation Application EVA Plus User Manual Filter Data Select Facility ACV statuz TOOW COMES ROREITAL e Alte arty OH Patient Data gt s pop Reports J hari Wahi MN E JI Athena us mid checked records Go mag TF ie gsimon E pa E E Tos DIE TC HE El SS Hamsa Farin Rows Per Page Select Actions then Rows Per Page to change the number of rows viewed on one page The default is set at 50 rows per page QH Patient Data NW P j D TTT i gt Go Reports 2 FaciliytoActon Actions Bulk edit checked records 200 max a SP status in NotActioned
29. action The Primary Report will list all validation errors that still require action as well as those validation errors where no further action is required Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 25 of 39 Electronic Validation Application EVA Plus User Manual Filter Data Select Facility Active status ALOUNDRA HOSPITAL m D Active arty v QH Patient Data e Go Reports 2 Facilityto Acton w Actions Bulk edit checked records 200 max a Panus nor Actiones Faci RS 43 of 43 Actions The Actions icon allows various options for displaying the list of validation errors This includes adding or removing columns from the table adding or removing the number of rows to be viewed and saving the desired view as the default we raw Queensland Govemment EVAPLUS Electronic Validation Application Af 102 PAT Select Collection QH Filter Data Select Facility Active status CALOUNDRA HOSPITAL e Attive anty v QH Patient Data Deg Se Go Repons 2 FaclityioAchon E Attions Bulk edit checked records 200 man Select Columns Waa fot actioned F acilir a 1 43 0f4 i 7 Filter C Status Eciyki Pationt id Episode M cv Unique M Srat Pate End CE Rows Per Page gt Mentz Mag Description Latest Action Text E H SE 00043 ms 00000000000 ASptopasssos 15 SEP 2014 153 TE Format T na Funding Source has been provided as Other but Patents details indicate Der shou
30. assigned Note Only the facilities the Primary Deputy user are assigned will be available for selection in the Facility drop down list 4 Select a Security Level from the drop down list 5 Enter the date that the access Is to be effective from in the Valid From date field and the date that the access Is to be effective to in the Valid To date field If this is unknown this field can be left blank until the user s access is revoked Note Alternatively the calendar functionality can be used to select dates by clicking on the red calendar icon to the right of these fields Health Statistics Branch Department of Health EVA Plus User Manual 2015 2016 July 2015 14 of 39 Electronic Validation Application EVA Plus User Manual 6 Select Add Access D mm WE mn te oe Kam E DEE ES o H E EE EE Io Li ES ee reen E 1 EE E A D rs EE EE EE EE SE WE rr WR e nem A feo Queensland Government EVANS Electronic Validation Application Eat 02 PAT ene Gath vee Revere i AC r r Au Fe TAHE ETEN a Back Manage Users oer Account detay Seat heen ad gov au Ussi ipe Morptallh aeiy opt Mroma tone Apa First Name Surname Passworde Passwd Son 27219 Ven User Created ty iL T Ta rtat Dada D Goyal User Created 13720 Contact Tel No Pet CremedDy MSU Ae al mer Dh GOVA Prisad 1h0CT Ans Account Locket Account Active Active eem a Grant User Access to Facilities within your Jurisdiction
31. ct Collection 2H Salpet Facility Uses AE Pais Unge vicar bam Linere wi n fio Acces To Ary Fait Ll Lhe Asko To Foci alegr O or a OC nacta Lisar account Lovie Winer Accounds Update Personal 4ceount Log Edi Surname Firct Name Beceupt fictive Flag el u mq Manage Users At Facilities Under Your Jurisdiction 3 Enter the User name email address First Name and or Surname of the user in the relevant search fields select All in the Select Output field select Search lf the user does not exist the message No users found is and a new user account can be created Refer to Create a New User Account Qa Uia Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 11 of 39 Electronic Validation Application EVA Plus User Manual ie l kor Queensland Govemmeni EVA Electronic Validation Application yap ui D 7 D I Wilome Lab Vion ey Cel e deu FEU Aug TES TARNEALT NOL GoW AW Manage Users At Facilities Under Your Jurisdicti en He urare round Existing Users With No Access To This Application We opgronn Users With No Access To Any Facilities N utalt ouni Users Assigned To Facilities Outside Your Jurisdiction Mia targ tepatril Inactive User Accounts M uyire four Locked User Accounts MA Utara Maunt 7 If auser account does exist refer to Update an Existing User Account WM NG e bo Queensland Govemment Evel Electronic Validation
32. d patient data from both public and private facilities Once QHAPDC data has been extracted loaded into the Queensland Health Inpatient Processing System QHIPS and validated validation exceptions are then published to EVA Plus The EVA Plus application is a web based application developed by the Health Statistics Branch HSB which enables facilities to view and action validation errors that are raised from the extracted data provided by facilities EVA Plus is replacing EVA 1a and has been enhanced to improve system efficiency and usability Collection manuals This manual should be read in conjunction with the current QHAPDC Manual The QHAPDC Manual for each financial year is published by the 1 of July of each year and is available from the Manuals section of the HSB website The QHAPDC manual provides comprehensive coverage on data items and validation messages which are not covered within this manual The validation messages and their explanations are available in Appendix L of the QHAPDC Manual Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 2 of 39 Electronic Validation Application EVA Plus User Manual 2 Accessing EVA Plus There are multiple levels of access for EVA Plus refer to the Security access levels section of this manual Access for the Primary User is granted by the HSB Users For Deputy Users access is granted by the Primary User and for Facility Users access Is
33. e New Password field Confirm the new password in the Confirm Password field by re entering the new password 2 Select Save Password IMPORTANT Before continuing to use this application you must change your initial password Change password and lost password question Current Password New Password Confirm Password EVEN Password must atleast 6 characters long combination of Upper and lower case alphabet numeric character and special character Password can not be re used on the previous 5 changes Please provide a password recovery question and answer that will be used later for password reset or account unlock Lost Password Question Mothers Maiden Name Answer smithi Hint If the lost password question and answer is pre populated it does not need to be changed 3 The following message will display You have successfully changed your password and or lost password question and answer Select OK To change lost password recovery question 1 Enter a new Lost Password Question and Answer then 2 Select Save Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 8 of 39 Electronic Validation Application EVA Plus User Manual IMPORTANT Before continuing to use this application you must change your initial passward Change password and lost password question Current Password New Password Confirm Password seeeeeeees Password must atleast 6 characters long co
34. e end of the report withn the column they are defined Chart Used to create a chart of the validation errors The chart options include e Chart Type identifies the chart type to include Select from horizontal bar vertical bar pie or line e Label enables you to select the column to be used as the label e Axis Title for Label is the title that displays on the axis associated with the column selected for Label This is not available for pie chart e Value enables you to select the column to be used as the value If your function is a COUNT a Value does not need to be selected e Axis Title for Value is the title that displays on the axis associated with the column selected for Value This is not available for pie chart e Function is an optional function to be performed on the column selected for Value e Sort allows you to sort your result set Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 30 of 39 Electronic Validation Application EVA Plus User Manual Reset The Reset function will return the QH Patient Data view to the original default view QH Patient Data a je E YP Status in MotActoned Facility Se 1 43 of 45 ET Status Fchyld Patient id CT CHIN 00043 mm E nt mm FT CEEE 00042 mmm C MEE s C 1s a Go Reports Episoile lil UODUDODD DOUT UUUUOUOUUUU DOOUO0OUO0O0T UUUOUUUOUUT 8 UOOUOOUUU0Up 2 Facility to Action 3 k
35. eports 2 Facility to Action wr Schons Bulk edit checked records 200 max E H Select Columns E WP Status in Not Actioned Facility Tel Se 1 43 of 43 7 Filter C Status Fclivild Patientid Episode lil Ecity Uniquedd Start Date End A Rows Per Page w MsgCoide Msg Des O CREJ 00043 ee ooon S 15 SEP 2014 164 A Format E uaag Funding e Source Save Report FT 00043 A 0 00p000 0002 i 22 SEP 2014 94 TF H395 Geriatric q9 Reset c 00042 DODDUD0U0UC O 7 FEB 2014 03 HETG Patient d 2 Help mi 00043 E DOUDDOUODO1S E SEFIA 084 2 H395 Geriatric Gesi Download O CEE 00043 meng 000000000008 21 SEP 2014 171 Tse H177 Patient o Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 31 of 39 Electronic Validation Application EVA Plus User Manual 3 Select the format CSV or Email Filter Data Opening wh_patient_data esy You have chosen to open Select Facility gh_patient_data csv eS be aA g which is Microsoft Excel Comma Separated Values File 15 4 KB CA DRA HOSPITA CALOUNDRA HOSPITAL From http oasdeaspat co health qld gov au 7600 What should Firefox do with this File QH Patient Data Open with Microsoft Excel default re 2 s G Save File Go Repors 2 FacilitytoAction E Actions i C Do this automatically for Files like this From mow on ig Download Cancel Choose report download format Hospital Action of Validation Errors Action will need to be ta
36. formed Locked Contact Tel No Sccoimnt Active ke SES Grant User Access to Facilities within your Junsdiction Faciliey Seu Level Valid Er m Valid Te E nes Fi Update Existing Users Access Faciity Security Level Valid Erem Kat To Granted By Granted Gn BEAUDESERT HOSPITAL Fake Liar THAIS 6 The User Access History table will be updated with the changes 7 Select Back Hoy TES Ta HEALTH CED Gal aA 4 Grant User Access to Facilities within your Jurisdiction Facility Security Level Valid From Valid To sant EAT Facility User ZJAN 2015 Add ACCESS Update Existing Users Access Facility Security Level Valid From Valid To Granted By Granted On BEAUDESERT HOSPITAL Facility User 12JAN 2015 taanis HSU_TEST4A HEALTH QLO GOV AU 12 JAN 2015 Cancel User Access History 3 Facility Security Level Valid From Valid To Granted By Granted On BEAUDESERT HOSPITAL Facility User 12 JAN 2015 HSU TEST4 HEALTH QLD GOY AU 12 JAN 2015 CALOUNDRA HOSPITAL Deputy User 13 OCT 2014 13 OCT 2014 HSU_TEST4 HEALTH QLD GOV AU 13 OCT 2014 CHARTERS TOWERS HOSPITAL Facility User 19 DEC 2014 18 DEC 2014 HSU TEST4 HEALTH QLD GOV AU 19 DEC 2014 Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 18 of 39 Electronic Validation Application EVA Plus User Manual The Manage User Accounts and Access search screen will appear 8 The user s access to that facility will be Revoked and will appear red in the Faci
37. i Poy ape ee Fong eee PH hti SUE MR gt r O L br FOID eT Am en rei get EL Bie eRe we DOC ae a DS ten kg Queensland Goverment EVAPLUS Electronic Validation Application Ca wd D 7 AT Data Veni a F n tss Liner Areal A ASU_TES Tg HEALTH OLD GH AU Welcome to the Queensland Health Statistics Branch Web Portal Cu ane erer wir kiray m the OH cullerlionS Your last successi Iogin was op CG Jah 2015 at 38 pm Vir Last UNsUCCeSSstul iogin was on 273 DEC 2814 Sta 09 pm Your dashboard Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 5 of 39 Electronic Validation Application EVA Plus User Manual Subsequent Logins Following the initial login EVA Plus can be accessed via QHEPS 1 Open the Queensland Health Intranet QHEPS in Mozilla Firefox 2 Select Reference Tools Under Data select Health Statistics Branch 3 The HSB home page will open From the Popular Pages section select Manuals 4 Under the Queensland Hospital Admitted Patient Data Collection select EVA Plus system link and user manual 5 Select EVA Plus and the login screen to the application will be displayed Queensland Government Queensland Health Electronic Validation Application EVA PLUS IRAT v Cb Email address Password Forgot your password lf the User Name or Password is invalid Invalid Login Credentials will display at the top of the screen Refer to the forgot
38. id Episode hl Felty Uniqueld stat Date End FE Rows Fer Page vu MsgCode Msg Des i 00043 mg ooon pm 15 SEP 2014 164 E Format H44g Funding e Source e save Report O CE 00043 rom ppppppn0nD02 Qe 22 SEP 2014 D I H395 Geriatric FI CEE 00043 GE Dpnpnnp0p00n01 mmm 1LEER 2014 034 Hop Patient d a 00043 SR Op0n0000p01 0 SM 29 SEP 2014 081 T H395 Geriatric cP Download O CEEE 909043 S D00000000IIG 21 SEP 2014 417 1 H177 Patients A text box will appear to name the report select Apply The report is now available in the Reports drop down list QH Patient Data Go Reports 2 Facilityto Action e E Actions Bulk edit checked records 200 max e Save Report Name TEST Description Test Report with extra fields Cancel D OH Patient Data Fa Gn Repos 1 Tesi a B Actions Bulk ef chibtked retomis 200 ria Dei auf i l 1 Primar henori 2 Facility io Acton Saved Reool feel e 4 x YP etatucin Mol Adlioned Facility 1 0 o AU amp Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 27 of 39 Electronic Validation Application EVA Plus User Manual Filters Select Actions then Filter QH Patient Data 8 Fr Go Reports 2 Faeilityto Action se sl Actions Bulk edit checked records 200 maxi E Select Columns E WP status in NotActioned Facility E S 1 43 of 43 EI Status cv hl Patientid Episode id Felty Uniqueld za Date End
39. iemen mom Paasa tenth iiia oats ser 0O EST Dn lle UI i Pe EWI TL HMD HTa dissing Ge ses Code for the facility teat the nalen was traneianed from Paige theck ieira delni EJ ET EE dhii i NDT BAe Red TAU FT Ht CO code PRATSTA does moi makh dagrogia cie code Flean mgdew serludes nodes freer ia coding standards Viewing Validation Errors The QH Patient Data screen is interactive which allows various ways of viewing the validation errors They can be viewed by Facility Active Status by a field value and or by validation status Not Actioned Actioned or HSB to Action To move between pages select the gt icon OH Patient Data op Repos 1 Fajt Aro w ke Actions Bub adil chewed recetda 2080 mien Pes TE rA E SU of Au Gi O St ke E gtemt H Disk hl EB titre H Goel bugs Cul fue Bente Mente Men Code khiyana Latest Acting feet EJ Cl HEEN Ss ee HAT Serer D z J8 2014 D HS 2014 FTL Ms Hi Missing at edo code for Drefarptr iat ine paheni was Fanstomrpg Pom Piewes therk tetara metals Ea Roos miu a DUDU See DRA OTe FT we Hla M aum Of mai cose bor tee addi eal De palen was arrslered bom Meaga teeth redrai details Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 23 of 39 Electronic Validation Application EVA Plus User Manual Viewing the Validation Error Messages There are two ways to view the validation error messages either at summary level or in detail The summary level is the
40. ken against all validation errors that have a status of Not Actioned and Facility There are three responses available for facilities e Record updated by Facility e Record confirmed as correct please map error e Facility to contact HSB Navigate to the QH Patient Data screen Select at the beginning of the validation to be actioned to display the additional information that relates to this validation 3 The Edit Record s screen is displayed 4 Inthe Hospital Action field select a relevant action Ne Edit Record s Heepital Action Record Updated by Facility SEA A E itty to contact HSB 5 Action Text will need to be entered if Record confirmed as correct or Facility to contact HSB Is selected 6 Select Apply Changes Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 32 of 39 Electronic Validation Application EVA Plus User Manual When a validation error has been actioned it will be removed from the current working screen lf Record confirmed as correct please map error or Facility to contact HSB is selected the status will update to If Record updated by facility is selected the status will update to SS Once a validation message has a status of Actioned no further changes can be made It can be viewed by selecting 1 Primary Report from the Reports filter QH Patient Data j gt Lg ppes f invA 1 S T7 Row tod contains 000070713284 ai 1 1 of
41. lacincniee varneaiddee genset dese esie knees duds oaneateicaatanenes 17 Remove a User s Access toakaclmv 17 Ile e 19 SG EMT EE 20 4 DATA VALIDATION desicetccsacvstacaasvatecsiccateenscentcenserecanedenteewecswseawseresaseatecs 22 ECH AUTO FE OS E 22 OPENING Validation Gre 22 MIC WIG VW Metten EOIS EE 23 Ste RE ME 24 QH Patient Data Filter Options cccccccccccccccccceeeeeeeeeeeeeeeeeeeeeeeeeEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE EERE ES 25 FCO ONT GE 25 AC UONG ee 26 Exporting Validation Errore 31 Hospital Action of Validation Errors ccccccssscceccseeeeeceeeeeeeneeeeeeseeeeeeeseeeeeesaeeeenaeeeessseneeseas 32 5 REPORTING E 36 USEF RODOS nonr E E a E E E 36 Facility AE AG CMC IN siie 37 Electronic Validation Application EVA Plus User Manual 1 Introduction This manual provides instructions for the use of the Electronic Validation EVA Plus application It is a reference for those who are responsible for processing of validation exceptions created from the extraction process of Admitted Patient Data to the Statistical Collections and Integration SCI and other interested persons Note Snapshots of screens used in this manual may differ slightly from those in the EVA Plus Application viewed by facilities as these snapshots were taken from the Test and PAT version of the application EVA Plus Application The Queensland Hospital Admitted Patient Data Collection QHAPDC receives hospital admitte
42. ld tave a diferent Funding Source Check all details el Save Report E 0 EZZ 00043 meneame 2 G t deprag 22 SEP 2014 064 W395 Genaine Evaluation and Management patents should be al least 65 years old Reset EJ C CEEL 00043 ene 1 Ghee 17 FEB 2014 O34 Ha06 Patient days are more than 100 bul patient has nol had peychtatic care or nursing home type care Heip E 0 DEES 00043 wwrerers 000000000019 egmggemmgemmg 29 SEP 2014 084 H395 Geriatne Evaluation and Management patients should ne atleast 65 years old A Download E go Wo Scene 00043 GREE DODOODODODOSG G emewgeg 21 SEP 2014 174 H177 Patient was discharged at same time they returned from leave Check all leave dates Tea N DEIER 90043 Menke J ee 03 OCT 2014 03 OCT 2014 FTL FUND H441 Funding source OR Compensabte Status has been provided as Yorkers Compensation but other code is not Adding or removing columns select Actions then Select Columns Filter Data Select Facim Ketive Stans EAL CUD HOSET AL sg e Arle irh OH Patiant Data Fe Dp Repais 2 PaciivioAcion S j actors Bain pieg pega 2 mat j gt ewet Cini 2 Pa iu et Agape 3 radi E E 1 Select the fields to be added from the Do Not Display field 2 Select the Arrow to move the fields into the Display in Report field 3 Select Apply QH Patient Data A fr Go Reports 2 Facilityto Action e E Actions Bulk edit checked records 200 max a Select Columns Do Not Display HSB Audit User
43. lity Granted Revoked column D has Queensland Government EVAPtUS Electronic Validation Application PaT a A alate Select Facility Search Users First Name Surname taisit Gupak SE AT eg nes Users ASU Pacmnes Cutses Tour Am e PIR Uer Arnd j Update Personal Account Logon Edie Surname First Name Account Active Flag E User Primary U gan ae gov su ZAC Manage Users At Facilities Under Your Jurisdiction Password Logon Security Active Account E Ae gp Sent Een Surname Furst Name Username Level Flag Locked LL Granted Revohed Valid From Valid Te S OCT y14 Es Test Test inet headn aat gov au Facitty User Acht Neo tS DEC IB OSC 20td Gong B tect fest leet WGbhe at Ghd gov eu Deputy s r active No Inactive a User By making a user s access Inactive the user will no longer be able to log in to EVA Plus 1 Complete a user search to retrieve the user account Refer to Search for An Existing User Account 2 Select Edit m A kd Queensland Government EVAPtUS _ Electronic Validation Application pat Anor Ma at Select Facility Search Users First Name Surname O Users at Estes Ur Select Output J URO Ue Ary Update Personal Account Logon Edit Surname First Name Account Active Flag amp User Primary U Ga gov su ALI Manage Users At Facilities Under Your Jurisdiction Paseword Legon Security Active Account Facity Sent Edt Surname First Mame Username Level Flag Locked LL Granted Revoked Valid From Valid Te st
44. mbination of Upper and lower case alphabet numeric character and special character Password can not be re used on the previous 5 changes Please provide a password recovery question and answer that will be used later for password reset or account unlock Lost Password Question km Mothers Maiden Name Answer pa smh 3 The following message will display You have successfully changed your password and or lost password question and answer Select OK Hint The current new and confirm password fields can be left blank when only the lost password question and answer is being changed Logging Out To log out of the application select Logout from the User Options Task Bar hila AN i kar Queensland Government EVAPUS Electronic Validation Application V b Ai G gt PAT Ge Select Collection See g user Prone n a a were a Welcome to the Queensland Health Statistics Branch Web Portal Gah Please Select a COberiion fron Ine dre Ge list shove War aah SUCCESS gb wake Gn GSAS ale pm aur ost vru login was an 2B A014 al OS on The Login screen will be displayed Close the Mozilla Firefox window to completely log out Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 9 of 39 Electronic Validation Application EVA Plus User Manual 3 User Management Security Access Levels There are four user security access levels in Eva Plus 1 HSB 2 Primary 3 Deputy 4 Facility
45. on Your last successful login was on 12 JAN 2015 at 7 37 am Your last unsuccessful login was an 12JAN 2015 at 7 28 am Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 12 of 39 Electronic Validation Application EVA Plus User Manual The following search screen will appear 2 Select Create New User KZ Queensland Goyemment Eva Electronic Validation Application Pat 4 r aik n Select Collection i Select Facility Search Viets Fire Name Surname The Create User table will be displayed 3 Enter the First Name Surname Contact Telephone Number and the User name user s email address in the relevant fields of the table 4 Select Create User v fal KR bag Queensland Goverment Eva Electronic Validation Appiication PAT A 1 i r 1 Sebect Callechom Create User User Type Account Aetive Note Ensure the user s email address is entered accurately A user will be unable to access the system if the email address is incorrect Once saved the User name cannot be amended 5 Two emails will be sent to the user with their user name and system generated password including the link to EVA Plus Refer to Add Facility Access to assign a facility to the user Add Facility Access Once a user has been granted access to EVA Plus a facility can be assigned so they can view and amend the validation errors for that facility 1 Perform a search to locate the user
46. played in the Question field Enter the answer to the question in the Answer field Select Submit Answer The message This will change your account password Do you wish to proceed will be displayed Select OK 2 eae If the information entered is correct the following message will display advising an email has been sent to the user s email inbox containing the new system generated password The new password has been emailed to your account lf the information entered is incorrect the following message is displayed Incorrect answer The user is required to change the system generated password when logging back in Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 7 of 39 Electronic Validation Application EVA Plus User Manual Change Password and or Lost Password Recovery Question A password and or lost password recovery question can be changed at any time Select Change Password from the User Options Task Bar FURS Ak ewe bag Queensland Government EVAPUS Electronte Validation Application V b Ai o gt PAT SE vn Select Collection Sot d user Prone a TO TT TOT ore nN Welcome to the Queensland Health Statistics Branch Web Portal Ge Please Select a Coberiion tum Ine drep Gen list soe OU Jah aUCC Eau Ru wis Git GSA ZU 2 o A m Yiu et ur Gast login was an 0 a OS pm O Lagout To change Password 1 Enter current password in the Current Password field and the new password in th
47. plication EVA Plus User Manual QH Patient Data Filter Options Field Value A particular value within the QH Patient Data table can be selected to filter the validation errors For example to filter on Msg Code to only show validation errors with a particular code select the magnifying glass and select Msg Code Enter the validation error code and select Go All validation errors with that Msg Code will be displayed fad me D e j ER Queensland Government EVAPLUS Electronic Validation Application EVAL lD PAT Select Collection Filter Data Select Facility Active status DOMBA HOSPITAL x ALtive only k OH Patient Data Go Reports 1 Primary Report Di kd Achons Bulk edit checked recon s 200 mak Ab Cohateis Status 1 Fety ki Pateri ki Episode kt pg H Ephade bh Fotly nue M Start Date End Date Maat ode Mey Description Latest Action Text Fety Unique ki szart Date sien 0000000003 See 07 OCT 2013 21 0CT2012 H559 ICO code POJ13 has been provided but Wits re arare code Please confirm WARNING ACTION BY DCU Ende TESTING coo ada 0000000012 Sweeter 18 OCT 2013 O9 NOVI2013 H6S ICD Code w rt Usually have a condition Present on Admission indicator of 1 Present on Admission Please confirm this is correct WARNING ACTION BY DCU Msg Descregion TESTING ction T KE ee ne mum O6 NO K20I2 09 DEC 2013 Heen ICD ODK0709 has been provided Which Is only valid for patients who are between 1 years and 124 years but this patienti
48. s 2 WARNING ACTION BY DCU weeks TESTING E CEJ 00104 mes emepeg 23 D C 20123 24 DEC 2013 HAAT Funding Source ts Reciprocal Health Care Arrangements with other countries but patient s State of Usual Residence is notlisted WARNING ACTION BY DCU ge IER RE TESTING The field value can also be filtered by using the column hyperlink Select Msg Code enter the validation error Msg Code eg H120 and select the Msg Code entered All validation errors with that Msg Code will be displayed up Zi e ko Queensland Government EVAPLUS Electronic Validation Application Jas 109 PAT Select Collection Filter Data Select Facility Active status t QH Patient Data Go Reports 2 FacilitytoAcion wg Actions Bulk edit checked records 200 max Prco e e HI v7 A 1 2of2 0O Status Fv ht Pate bi Episode id ciy Unique H Stat Date Enel Date Maat type Met Ae OL Lipton Latasi Action Text Mag Date ij w GES E A CEILG 00007 00000m OOQ PROOOOROENNS 17 OCT 2014 19 OCT 2014 FTL GEN iy KZ Mi class indicate ts patient is a newborn but other codes are not newborn 21 NOV 2014 ac las 120 KZ E D F sch 0007 GG D no air Eh APRES PR Mei ee class indicate this patient is a newbom but other codes are not newtom 21 NOVI2014 account class 1 2of2 Reports There are three different report options available Primary Report Facility to Action and HSB to Action Facility to Action is the default and will only list the validation errors that require
49. t in their absence validations processes could continue and that the access at facilities could be managed effectively Facility Users e Facility user access can be granted by the Primary user or Deputy user s of the facility e A facility can have any number of Facility users Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 10 of 39 Electronic Validation Application EVA Plus User Manual e Facility users can be granted access to more than one facility lf a HSB user is required to grant access for other access levels due to the Primary user being unavailable an email request from a line manager must be sent to HSB before the request can be actioned Granting Access Prior to granting access to EVA Plus the first step is to identify if a user has previously been granted access Search for an Existing User Account 1 Log onto EVA Plus 2 From the Main Menu select User Accounts and Manage Users and Privileges V Queensland Government EVAPLUS Electronic Validation Application 10 2 PAT bd id Privileges Select Collection JH v Welcotne es e m te nner E alth Statistics Branch Web Portal Irking in the OH collection Our fast successful login was on 09 JAN 2015 st 4 06 pm Your last unsuccessful login was on 22 DEC 2014 at 4 09 pr Your dashboard The following search screen will appear haw Queensland Goverment Eva Eiechomie Validation Application par A cl A Sele
50. ten password section of this manual if required Locked Account A user account will be locked when a password Is incorrectly entered 3 times On the 4th attempt the user account will be locked The user must then contact their system administrator to unlock their account Users with the system security level of e Facility User should contact the Primary or Deputy User s of their facility e Deputy User should contact the Primary User of their facility e Primary User should contact HSB Once the user account is unlocked a system generated email will be sent to the user with a new system generated password This password will need to be changed following the same process as when initially logging into the system for the first time see Initial login Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 6 of 39 Electronic Validation Application EVA Plus User Manual Forgotten Password From the Login screen select Lost Password Ve Queensland Government Queensland Health Electronic Validation Application EVA PLUS Email address Password The screen to retrieve Lost Password Question displays 1 Enter the User Name email address 2 Select Retrieve Question Go Queensland Govemment Queensland Health Electronic Validation Application EVA PLUS Pal w bh Log on Relieve Question Email address Question Answer The Lost Password Question will be dis
51. v Messate Cole S 1 Th CG JO mmm A Action Text 2 ER e D or eg Record does not require mapping please amend in your information system Km ji emm and re file Hi t i 93 of 4000 tie fi Di Cancel Where ETC Health Statistics Branch EVA Plus User Manual 2015 2016 Department of Health July 2015 33 of 39 Electronic Validation Application EVA Plus User Manual OH Patient Data PRow contains pop A Re we Statii ini ethane f Le 2 UNIS Tie d PI e l 11 T a Pps Lekt Paiet Wb Etzosbe jd Bothy Ue bh Sart Date wp k n Maen te Mega atayin boat ole Mag Diaa i Leet Aiii Tea ED D oe Ser T0000 Gees H ETA FTL Kn H559 boD tide CO h t been prmdog ini ihri og reg tod foreg Record does nol require miuppirng pesse senend In our informnubien 3 r Pinaae contin Frem and eiia Teton View History All correspondence between a facility and HSB is recorded To view the history navigate to the Edit Record s screen and select the History tab Edit Record s Current Values History N eecesseesseessssessesssesessssssood Bulk Edit Bulk edit enables a bulk selection of validation errors to be actioned For example if the same action is required for all validation errors with a message code of H74 1 Filter the validations according to the message code that require the same action See QH Patient Data Filter Options for guidance on filtering 2 Once all the validations errors required are displayed select the check box so
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