Training Guide User Manual
Contents
1. A text tip displays the full name from the Asset List e Move the mouse over a data entry field in the display window Select the type of Planned Work required in the Drop Down Menu A Text tip displays data entry hints for the required field 14 Searching for Assets Finding Assets within FAMIS is quick and simple using one of following methods Navigate to an existing Asset 1 Click in the Asset field in the Work Tabs pane 2 Enter the Agency Code and Asset Number with a dot separator e g TAFE 07754 EDUC 01777 3 Press lt Tab gt on the keyboard FAMIS will display the Asset Details for your selection in the Work Tabs pane Search using the Toolbar Menu The toolbar Search Menu offers Users several options to locate existing Assets 1 Click the Search Menu FAMIS Facilities Management 2 Choose search type Active l ransactions Assets by Name 1 From the Search menu select Assets by Name 2 Type in the Asset Name or part name press lt Enters gt or click Find 3 Results will be displayed click on the Asset required and click Select 4 FAMIS will display the newly selected Asset in the Asset Details section of the Work Tabs pane 15 Assets by Number 1 2 3 From the Search menu select Assets by Number Type in the Asset Number press lt Enter gt or click Find Results will be displayed click on the Asset required and click the Select key F2. 60 View Schedule Details 1 Click on a Specification Identification in the display window The Schedule content details will be displayed in the lower display pane 2 Click on the Schedule to display the associated work disciplines Click the to close hide the selection 3 Alternatively Users can double click the Specification Id to select and display the associated work disciplines 7 FAMIS Facilities adeniin en Contract Information System Production200 ARTS SA OFFICES BOLIVAR MACERA CARCLEW YOUTH CARRICK HILL ART DISABILITY INFORF LION ARTS CENTR MIGRATION MUSEI NATIONAL MOTOR NATIONAL MOTOR NETLEY COMMERC OLD ARMOURY BU OLD POLICE BARR PLAIN CENTRAL SE PORT DOCK RAIL PT ADEL MARITIME PT ADELAIDE MAR PT ADELAIDE MAR PT ADELAIDE MAR PT ADELAIDE MAR Oy ane amr sian E O GROUNDS MAINTENANCE C1 HYGIENE E O PREVENTATIVE MAINTENANCE 1 BH 1128PR 1993 PREVENTATIVE MAINTENANCE AUG 1359 TO JU 2000 ance 2002 200 er PR 1998 PREVENTATIVE MAINTENANCE AGREEMENT FOR MAY AND JUNE 1996 FAMIS TSIEPR 2003 PREVENTATIVE MAINTENANCE 2003 2004 1752 PR 2007 PREVENTATIVE Ma 1826 FR 2005 PREVENTIVE MAINTANANCE ARTS ART GALLERY OF SOUTH AUSTRALIA 1752 PR 2007 PREVENTATIVE MAINTENANCE 2097 2003 PR PREVENTATIVE MAINTENANCE ART0000 Agency Hef 2113403651 01 07 2007 End Date 39 05 2008 EURE CS 4 Click on a Discipline Name in the display window The Discipline pro
3. Variation Example Variation Details 7 Asset Details Asset EDUC 00825 EL ABETH NORTH PRIMARY SCHOOL Address 147 WOODFORD ROAD EUZABETH NORTH Agency Code P2 Region 3 775339877 Job job No 7734 2229 ATTN DHRU GEOFF STAGE 3INSTALL VERANDAS RAMPS STAIRS DECK AND PAVING ETC FOR THREE NEW DUAL TRENSPORTABLES Enter Variation Details DHRU WATSON ADDITIONAL RUBBLE FILL DUE TO REMOVAL OF Description POOR SUB BASE SOILS RE TRANSPORTABLE BUILDINGS Type UNSPECIFIED Estimated Cost Fired Price Planned Stait Tuesday 18 December 2007 z Ensure the Fixed Price is entered PlarnedFirish hace 31 January 2008 and the Planned Start Date is changed Ee Contact Details Contact Name Dick D Aloia Contact Phone 6255 2327 g Click V OK to Submit Welcome Budget Schedules Work Request Agreeme Job Tracking ppiovals Job Histo Job Biling Invoicing Asset Li Asset Details EOUC 00825 ZABE TH NORTH PRIMARY SCHOOL DODFORD A ORTH Agency Code Pa Region ROAD ELIZABETH N Job Tracking Job Number 77339877 ATTN DHRU GEOFF STAGE 3INSTALL VERANDAS RAMPS STAIRS DEC Job Ident Note Job T Job Desciipti sob ident PREVENTATIV sITEWORKS mal Job Tracking displays the Original Job and 774333292 MINOR WORKS ATT GEOFF ARMA the associated Variation 774333291 MINOR WORKS ATTN GEOFF AR 77 339876 MINOR WORKS ATTN
4. BREAKDOWN RED GUN BLOG RPR 000 AIR CON BREAKDOWN ATT PAP PLUMBERS RPR DRL BREAKDOWN BE TO KINDY VAND FRONT DO BREAKDOWN ATT DHRU WATSON WORKS REQ BREAKDOWN METAL COVER OVER INSPECTION BREAKDOWN ATT NORTHERN SUBURBS GLA BREAKDOWN ATT DHRU WATSONAWELSH LEO BREAKDOWN SMASHED WINDOWS BLOG 3 BREAKDOWN 2 SMASHED WINDOWS ON MUSI BREAKDOWN CORRES CLASSROOM RPA GLASS MINOR WORKS ATT ROB JONES TREATMENT OF MINOR WORKS UPGRADE ENTRY FOYER HALL B MINOR WORKS UPGRADE TOILETS KITCHEN ST SESPSCCPIPSCEISSCEHAIOSCEISSClS CC0000000000000000000000000 Display Job Details on the Approvals Tab The Approvals display window provides a Quick Menu to access a range of job information details and billing To access the Quick Menu right click on the job number to display the Quick Menu then select the required Quick Menu item A display window will show the selected option result Wacome Budget Schedules Work Request Agsesment Job Tracking Approvals Job History Job Bing invoicing Asset List Tae lewoice Rect Asset Details Asst eouc JEOUCATION Assess Agency Code on __ Auto Apo Jobident Nole Clam Adi Job Type Asset _ Job Descaption _ Wo dds 77041819 100 BREAKDOWN U 01405 CORELLA RPR BROKEN WINDOW Gi Sdye 77341179 100 BREAKDOWN U 0722 FUSES REMOVED FROM FUSE B 2dms 77H 100 BREAKDOWN U 0539 ATINTOPMARK TINOFEPOXYU
5. New Features Version 20 0 of FAMIS Ellectrre 27h August 2007 PO mussasssssssssssssssssssssssssssssssssusssssssss Update No 300 Effective 27th August 2007 ge ee aa improves user passid cormols during login and provides the Change Password option on the Fie PX massasssssessssssssssssssessssssssssssssssssszss Vession 1 6 0 of FAMIS Effective 12th Jarsoy 2004 Update No 264 Ellective 1st November 2006 Limited release version to exclude Logged Mantenance as the d faut Job Type and better handie DECS Federally Funded job claims Work Request Set defaut Work Type to Breakdown Pronty 5 instead of Logged Martenance Invoicing Exchide DECS Federally Funded FED job claims kom appeairg 68 Reports OBJECTIVES You will be able to View the available Reports 69 Report Details There is a selection of Reports available from FAMIS with the added feature to export the results to Excel for analysis or printing How to access Reports 1 Click on the Reports Menu 2 Select New Jobs from the Reports Menu 3 Select the required period from the available selections The results will display in a separate display window 4 Select the Export to Excel button Follow the system prompts to save and access the Excel file or Select V OK to exit FAMIS Facilities Management Contract Information System Production200 AUDITOR GENE BM ACCOM PROPRTY SYS a PSD CHILD amp YOUTH HEALT
6. CAF TAHOT 100 BREAKDOWN U UNBLOCK SINK DRAIN BLDG 24 R 2dovs 7714022 100 BREAKDOWN U REDGUM RPR LOCK TO COMPUT 7 MINOR WORKS P R Pat Due 77340170 100 BREAKDOWN U 2des 77H02 100 BREAKDOWN U 3ds 77040358 100 BREAKDOWN U 2dmws 77140064 100 BREAKDOWN U f 77333942 100 BREAKDOWN U Authors Gdws 7733301 100 BREAKDOWN U TARHI 100 BREAKDOWN U Damh Sdws 7A334113 100 BREAKDOWN U 2dws TANG 100 BREAKDOWN U tae 2dw 773262 100 BREAKDOWN U 77330512 100 BREAKDOWN U ATT ALAN LOXTON MSA RPR CON Sdys 7733844 100 BREAKDOWN U 08544 AIR CON TRIPPING CIRCUIT LEAK ME 77108002 100 BREAKDOWN U 01405 ATTN ROBERTSONS ERKN WIND GL Bebe 2dws 7713397887 100 BREAKDOWN U 01405 ADMIN CASUARINAAIGHT SWITC ELE 775337655 100 BREAKDOWN U 01405 REDGUMBLOG APR OOOARCON ME CNRS 77337556 100 BREAKDOWN U 00674 ATT PAP PLUMBERS RPRORI PLL dws 77337076 100 BREAKDOWN U OE544 BE TOKINDY VAND FRONT DO CAF Ads man sa DEramnn ms i omna ars auna A PONS MONA nen ma Patt Due Asset Details Asset fe DUC E DUCATION 2 Address Agency Code Region tomer DE COO00 DEPT OF EDUC amp CHILDRENS SERYS Local ID oso 1 Agency Ref RFF General Ref RFF 350 Job Details Job Type MINOR WORKS PLANNED 2dws Details Work Description ae BUILDING O14 FOLLOWING THE FIRE ATTN ANDREW PARKINSON Cost Category IMPROVEMENTS ADDNS NEW MAWKIS Estimated Cost 22 000 Account Code CORP
7. The Asset List The Asset list displays in a hierarchical structure where the top most levels display the Agency names Use the following techniques to display details of the Asset list e Click on the to expand open the selected Asset e Click on the to close hide Asset details e Double Click the folder name to quickly expand Asset details FAMIS Facilities Management Contract Infor EDI JC A ABERFOYLE HUB CHILD CARE CENTRE E ABERFOYLE HUB JUNIOR PRIMARY SC E ABERFOYLE HUB PRIMARY SCHOOL I A ACTIVITY HALL A GROUND LEVEL H E KITCHEN H 6 MULTIPURPOSE 190 300SQt H 6 STORE LOCKER ROOM H E STUDENTS MALE TOILET H E VERANDAH When an Asset is selected in the Asset List window the Asset Details will display in the Work Tabs windowpane faco JABERFOYLE HUB PRIMARY SCHOOL dress 24 JEANETTE CRESCENT ABERFOYLE PARK gency Cod e To change the size of either pane click and drag the vertical split bar between the display panes B EDUCATION ACTIVITY HALL 6 GROUND LEVEL H 6 KITCHEN MULTIPURPOSE STORE LOCKER F H E STUDENTS FEMA STUDENTS MALE H E VERANDAH 11 The Work Tabs The Work Tab window displays twelve work tabs displaying various information Tabs available are applicable to a Users access level The Work Tabs give access to the following functions Welcome Budget Schedules Work Request Agreement Job Tracking Approvals Job History Job Billing Invoicing Asse
8. 11 2007 30 11 2 01 11 2007 30 1172 nan man nat u U u u u u u u u u P S S S 5 5 Use the Job History Quick Menu to view or print e Work Details Displays details of the work to be carried out e Job Info Displays detailed information about the job i e Job No Cost Category Timelines Contact details etc 50 Export information to Excel Some Job History Quick Menu items enable the User to export the job details to Excel for further analysis Use the Job History Quick Menu to export e Job Expenses Displays job expense details e Job Billing Displays billing summary information How to export Job Expenses and or Job Billing Details to Excel 1 From the Quick Menu select the required financial option The selected Details box will be displayed 2 Select Export to Excel button A File to Export Job Details to box will be displayed NOTE the File Type of csv Comma Separated Values 3 Complete the save options and click Save The file can now be opened modified and re saved as an Excel file 4 Click V OK to exit Job Expense Details b ATT WAYNE HAARIS REMOVE DANGEROUS TREES AS IDENTIFIED IN TREE AUDIT Job Billing Details JATT WAYNE HARRIS REMOVE DANGEROUS TREES AS IDENTIFIED IN TREE AUDIT 71328239 10 Biling C oe 8850 00 O7FMCOO9731 24 1 0 2007 70240PM 11 1 12 2007 51 Other Available Information from the Quick Menu Other Job
9. 35 Amend Users can Amend agency information for a job in progress To Amend Work Details 1 Right click on the required job to Access Quick Menu 2 Select Amend The Work Details window will be displayed 3 Complete the required fields 4 Click V Submit Click X Cancel to Exit Click a Print to Print NOTE Key fields will be greyed out and cannot be amended Work details for 10 261497 36 Variation Variations can be added to Planned work i e Replacement Refurbishment works or Minor Works with a Fixed Price Variations are attached to the primary or main Job Number The Job Tracking screen will display variation details in the lower section of the Display Window when the associated Job is highlighted in the table Refer diagram below To Add a Variation 1 2 Right click on the required job to Access Quick Menu Select Variation The Variation Details window will be displayed Complete the required fields Key fields will be greyed out and cannot be amended Ensure to complete the Fixed Price for the variation The variation Fixed Price will be added to the main job s Fixed Price to give a new total Fixed Price The Fixed Price will be provided by the FM The Planned Start Date must be changed before the V Submit button will become enabled Click V Submit or Click X Cancel to Exit or Click amp Print to Print 37
10. ATT NESLONS BLDG 1 FRONT LOCKSMITH To be Accepted SECURITY LIGHTS ON HTHN SIDE ELECTRICIAN To be Accepted BLD 19 WADU HOT COLO TAPS MI PLUMBER To be Accepted BLD 5 HALLWAY RPR LATCH ON E LOCKSMITH To be Inveiced ATTE CHUBB FIRE ON SITE 1XNE FIRE CONTROL 1X SMASHED WINDOW DOOR GLAZIER BLUE MAGPIE APR BROKEN WIND GLAZIER ATTH AUSTRAL TREE SERVICES GROUNDS MICE Tobelnveiced BLDG 5 SIREN ALARMS NOT AU ELECTRICIAN To be Accented POWER POINTS TO FISH TANKS ELECTRICIAN Bilina Como eted ASBESTOS ATTN ANDREW PAR CARPENTER Biting Coroteted ATTN NELSONS LOCKSMITHS BE LOCKSMITH u u u U u u u u U u u u ATTN ANDREW PARKINSON CPC ICN ATTN ANDREW PARKINSON VER CN ATT IAN CHARLES REMOVE REPL CARPENTER ATT GRAHAM ZOBEL ART ROOM PLUMBER ATT WELSH LEO ART LIBRARY S ELECTRICIAN MECHANICAL DEC 2007 PREVENT PLUMBING NOV 2007 PREVENTATI MECHANICAL NOV 2007 PREVENT PLUMBING OCT 2097 PREVENTATI_ ELECTRICAL JUL 2007 PREVENTA ATTN MAX HUNT TRANSITION P ATTN MAX HUNT TRANSITION P MINOR WORKS MINOR WORKS BREAKDOWN BREAKDOWN BREAKDOWN PREVENTATIV PREVENTATIV PREVENTATIV PREVENTATIV PREVENTATIV MINOR WORKS MINOR WORKS DUNUNHHOHNCCCVMD 54 OBJECTIVES You will be able to View Invoices as an Agency e View Invoices as an FM Invoicing 55 View Jobs ready for Invoicing Once claims have been approved i
11. History Quick Menu items display various expense and billing summaries for each completed job Use the Job History Quick Menu to view and or print e Expense Summary Displays details of job expenses e Billing Summary Displays details of job billings e Account Summary Displays an overall account summary hest EDUCO0ZI0 Nae Locat Pamas scHooL Job TRES MAG Be GenRep Customer DECO0M DEPT OF EDUC amp CHILDRENS SERS AcctCode FPE Localia 0210 Agency Coce P21 Job Type inor WORKS Est Cost 8 650 00 Claim No fi 00 Inv No forFMogas7sn Fixed Price 8 950 00 Besciiption fATT WAYNE HARRIS REMOVE DANGEROUS TREES AS IDENTIFIED IN TREE AUDIT Job Billing Summary aa fear 0 2007 70310 P Asal EDUC 00210 Name faLoGaTE PRIMARY SCHOOL paseo bas Invoices Date fear 0 2007 7 02 40 P Jeb 7 328239 Agency Ret Gennet Accepted Date 2271172007 121345 P Customer OECO000 DEPT OF EDUC amp CHILDRENS SERVS Approved Date 2211 2007 70141P Acct Code RFE Localid 0210 Agency Code Fa Jeb T Minor WORKS Est Cost 8850 00 nai ae Accounting Date 1171272007 7 04 53 P Last Claim No foo Fived Price 8 950 00 Total Fixed Price 3350 00 Status Billing Completed Creation Date 30 03 2007 7 00 04 Stait Date Finish Date 24 10 2007 2 44 21 Besctiption id WAYNE HARRIS REMOVE DANGEROUS TREES AS IDENTIFIED IN TREE AUDIT Previous Bied 1855000 Inv Na 07FM0003791 New Claims sw Appioved Cams 3000 Disputed C
12. ee OTETA 33 Display QDUONS nn nn nn nn ten dire vante 34 ACHONOPDUONS SSSR Se Ru ee date ae men nie 35 PD DEOVANS eine rsieearnnite nn sen en te rene tite annee nets t ei e sn entute 42 Approvals for PayiMeM te sine ne nl Son idees aes 43 Display Job Details on the Approvals Tab 45 Accept Approve or Dispute claims for Payment 46 Clear Disputes on claims for payment 47 OI FAIS TORY acts cccetee sca tatece rece ve tease nada wens Le 48 JOD FISIOrY Details sises din ee aces ad Sa ad ee eed ata 49 View the history of a completed Job 49 QUICK Men Options Lena instaler italie tele 50 Export information to EXCEL NE nn ied SR teks peed 51 VOD Bilin T 53 JOB Billing Details iisipin nent a eae Wess deka ed M ee 54 View the Billing details of a Job 54 INVOICING is cencccctccncctuadercetuaddwectsadenetacedersccncdunetuns deucccescundateaduccetwedeneeeeactuectes 55 View Jobs ready for INVOICING so d 2 ene pes hence ec ee RAR ae ent 56 Invoicing Jobs by the FM 2358 nee nee nn heen 57 Work Schedules sssssisecenansnnsnnneneenanesnnnenssnenmusnne 59 Work Schedule Details 5 5584888mrenent inner 60 View a Schedule OF Work 2 inner tinheraiNecetiabiustases 60 View Schedule D tails ln nn re TS SR Re 61 BUAQOUS wi ciniciiccessttisicicctistsinsssetbicseewisaeetensasenbueisinasaetnnesaneceweutiedsaeubuedebnueie 63 Budget Details ss en RE cuenta eld nt en te E Ne NI su 64 VI WPUAQ IS is Se ch helen nd ee eee 64 Tro blesho ting renna
13. 1195 BREAKDOWN 81161188 BREAKDOWN 81161151 BREAKDOWN 81561105 BREAKDOWN 81561060 BREAKDOWN 81160556 BREAKDOWN 81157319 PREVENTATIV an7a PREUFNTATIV UNBLOCK DRAIN OUTSIDE F BLOC WATER DRINKING TROUGH HARD RM 2 EVAP AIR CONDITIONER BLO REPLACE RUBBER GLASS SEAL A FROM FIRE PREVENT MAINT REP FIRE OCT 2007 PREVENTATIVE MA ELECTRONICS MCT INN PREVEN Submit or Cancel selections SeclncccecccccS 46 Clear Disputes on claims for payment 1 Select the Asset from the Asset List pane 2 Select the Approvals tab from the Works Tabs pane 3 Select the Job Type radio button Either Jobs to be Accepted or Jobs to be Approved 4 Select the Authorise button 5 Double click any jobs that are to have Disputes cleared Displayed with a red X icon 6 Click the V Submit button or Cancel to clear NOTE It is possible to Accept and Dispute claims within the list of claims To Be Accepted or Approve and Dispute claims within the list of claims To Be Approved Warning An error or failure may occur during the updating of multiple claims If this occurs only some of the claims will be Accepted Approved or Disputed Users should re select the list of claims to be accepted or approved to determine what claims have been updated and or failed 47 Job History OBJECTIVES You will be able to e View the status of Jobs Export information to Excel
14. 48 Job History Details When any Scheduled Planned or Unplanned work has been completed the work will appear in the Job History tab Job History enables Users to view the status of any completed job including financial details and or cancelled jobs for any asset covered by the FM Arrangements Details displayed on the Job History tab are similar to the Job Tracking tab with an additional feature of a between dates filter to limit the number of jobs displayed Users can only issue a Rework from the Job History tab no other changes can be made to the jobs within this display View the history of a completed Job 1 Select the Asset from the Asset List pane Select the Job History tab from the Works Tabs pane 3 Select the Job History fields for your required selections i e Finished or Created Date Range Standard or All 4 Click the Select button to display results a eee nt Contract Information System Production200 iT a o b Bang Inveicieg Aseot List t Ode lt lt A fouco JMDELADEHGHSCHOM gt Slardad kaada frome ay Ss Oe eeu end Job Numb LOG 1 ALVL2 N 217 FRONT DOOR KANOLE NEEOS ATTENTION _ Job iden None Jo B A ADAMS ROAD CHILOR 6 ADEL BHP HOUSE IN E O ADEL EOUCATION BLE amp ADELAIDE BOTANICG HO ADELAIDE GRENFELL ze Oo 5 z g 3 ADELAIDE LONG DAY ADELAIDE HIETHKE K ADELAIDE SECONDAR ADELAIDE SGIC BLOG ADELAIDE TEACHERS ADELAIDE ZOO
15. 7678 ARCHIVE NETLEY COMMERCIAL Mo 05370 ARCHIVE SA MUSEUM WHALE EJA 06955 ARCHIVES BUILDING Ba 05373 ART GALLERY OF SOUTH AUST MO 06303 ARTLAS E 05135 ARTS SA EJO 03700 ARTS SA OFFICES EO 06081 BOLIVAR MACERATION COMPLEX RIJ W yt 2s2ss88s8s82822ss8s8s8s8 l LM AE 0 17 This opens a Save Asset Profile window Save Asset Profiles PROFILE NAME LA seve _X ceros 5 Type anew Profile Name and click V Save 6 The next time the User exits and re enters FAMIS the new Profile will be used and the Asset List pane will display only those Assets included in the new Profile NOTE The Asset List tab is not available to all Users To Show Another Profile FAMIS allows Users to set up more than one profile Once set up Users can alternate between profiles as the need arises From the Asset List Tab 1 Click the Profiles button 2 Select another Profile and click the Apply button The Asset List pane closes down and the new Profile list is displayed The Show Role button The Show Role button has been designed for Agencies with a large number of Assets being looked after by several people It displays all Assets for that User as a crosscheck that each Asset has been assigned and ticked 18 User Contact Details User Contact Details are stored in FAMIS and should be kept up to date To view update User Contact Details 1 Open the File Menu 2 Select Contact Details
16. AMIS will display the newly selected Asset in the Asset Details section of the Work Tabs pane Assets by Address 1 2 3 From the Search menu select Assets by Address Type in the Address or part address press lt Enter gt or click Find Results will be displayed click on the Asset required and click the Select key FAMIS will display the newly selected Asset in the Asset Details section of the Work Tabs pane Search results table Click V Select to access the Work Tabs pane Click X Cancel to cancel the Search 16 Setting up an Asset List The Asset List in the left hand pane can be setup to display only those assets a User requires Once a specific list is setup FAMIS will record this detail and only display this list of assets in the Asset List pane upon User login The Asset List tab opens with the current active profile To Set Up the Asset List Select the Asset List tab from the Work Tabs pane as 2 Click on the Clear All button 3 Place a tick in the box next to each asset you require 4 Click on the V Submit button Et 05453 ADEL EDMUND WRIGHT HOUSE E 05695 ADEL ADM MITCHELL HSE OFF ES 07145 ADELAIDE CAPITA BUILDING A EJO 07651 ADELAIDE NORTH TERRACE AR Et 07483 ADELAIDE NORTH TERRACE BU EJO 66919 ARCHIVE ADEL EOMUND WAIG E 07683 ARCHIVE ARTS SA AIRPORT 8 EJO 05497 ARCHIVE NETLEY COMMERCIA EJO 06343 ARCHIVE OLO MOTHERS WARD A 0
17. BRIAN MAYBERRY RPR A 77326193 MINOR WORKS ATTN ANDREW PARKINSON CP 77 326200 MINOR WORKS ATTN ANDREW PARKINSON DE 7171339933 BREAKDOWN BLD 16 RPR CEILING FAN WITH C 77341553 BREAKDOWN BLDG 5 16 PROBLEM WITH MIC 77291470 MINOR WORKS DISABLED ACCESS PROVISIONS 77309881 PREVENTATIV ELECTRICAL JAN 2008 PREVENT 77 303885 PREVENTATIV FIRE APR 2008 PREVENTATIVE 774308883 PREVENTATIV FIRE FEB 2008 PREVENTATIVE 774303889 PREVENTATIV FIRE MAY 2008 PREVENTATIVE 7713909877 PREVENTATIV FIRE NOV 2007 PREVENTATIVE 774303875 PREVENTATIV FIRE OCT 2007 PREVENTATIVE 77 338190 BREAKDOWN GAS LEAK IN NEW GYM 17309887 PREVENTATIV MECHANICAL APR 2008 PREVEN 774303884 PREVENTATIV MECHANICAL FEB 2008 PREVENTA 27222997 DOC AW DEM AL MICT IM TUC BIC CT O NE a ee Tucbiden Nos Job AHHOCHMH HHH DVCOCCVVCC UTC Description Search The Description Search allows Users to search for jobs by the Job Description text The Job Description field can contain up to 160 characters and the content can be searched using keywords that may not be seen from the Job Tracking display window 1 Click Description Search a Find Job by Description box will be displayed 2 Enter a keyword and click v OK 3 Press F3 to repeat the search 33 Display Options Work Details Displays details of the work to be carried out Job Info Displays detailed information about the job i e Job
18. DHRU GEOFF STAGE 2 CO 97615 97615 97615 P_ 46 77 339877 MINOR WORKS ATINDHRU GEOFF STAGE3IN 100000 100000 105978 P 47 j a MINOR V WORKS ATTENTION DHRU WATSON ADD 5378 38 Consultancies Consultancies can only be created and appear on Planned work i e Replacement Refurbishment work or Minor Work To Add a Consultancy 1 2 Right click on the required job to Access Quick Menu Select Consultants The Consultant Details window will be displayed Complete the required fields Key fields will be greyed out and cannot be amended Ensure to complete the Fixed Price for the consultancy The consultancy Fixed Price will be added to the main job s Fixed Price to give a new total Fixed Price The Fixed Price will be provided by the FM The Planned Start Date must be changed before the V Submit button will become enabled Click Submit or Click X Cancel to Exit or Click amp Print to Print Consultant Details 39 Rework The Rework feature is used to have work re done only if the work was not completed satisfactorily Reworks are used at the Trade level and can be applied to all classes of jobs Reworks will be undertaken by the FM at no cost to the client To Add a Rework 1 2 Right click on the required job to Access Quick Menu Select Rework The Rework Details window will be displayed Complete the required fields Key fie
19. H i CORRECTIONAL SERVS Badias igre Coda Reon COURTS H DAIS BLDG MANAGEMENT ETAFE 8 2 8 E 200000000000 LA ATT SCHINLER LIFTS REPAIR AE PLS ORGANISE WILLIAMS REFRIG ATT STEVE RYAN P4 FRIDGE IN ATT STEVE Riv EZE ATT TECH20 BREAKDOWN AN P4 FRE 7 TOILETS BLOCKED PAINTI BRESKDOWN MINOR WORKS 00854 ADDITIONAL BREAKDOWN ATTN PHIL STRINGER REPAIR B MINOR WORKS BATT JEANETTE PERRINS REPLA ATT WMSS REPAIR 3 OFF TIG W BREAKDOWN ATT NELSON LOCKSMITHS TOP T eccevcceece 70 FAMIS Release 2 0 0 Training Guide and User Manual Department for Transport Energy and Infrastructure Version 5 March 2010 RS ES Te nt ee End of Docu ment SR RS us COPYRIGHT NOTICE This Training Guide and User Manual is copyrighted and all rights are reserved by the Department for Transport Energy and Infrastructure No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into any language or computer language in any form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the prior written permission of the Department for Transport Energy and Infrastructure Building Management Level 2 211 Victoria Square Adelaide SA 5000 71
20. LN Government of South Australia S A g Led Department for Transport Qo gt Energy and Infrastructure FAMIS Release 2 0 0 Facilities Management Information System Training Guide and User Manual Copyright 2007 Department for Transport Energy and Infrastructure COPYRIGHT NOTICE This Training Guide and User Manual is copyrighted and all rights are reserved by the Department for Transport Energy and Infrastructure No part of this publication may be reproduced transmitted transcribed stored in a retrieval system or translated into any language or computer language in any form or by any means electronic mechanical magnetic optical chemical manual or otherwise without the prior written permission of the Department for Transport Energy and Infrastructure Building Management Level 2 211Victoria Square Adelaide SA 5000 Version 5 2010 March 2010 Table of Contents GONVERUONS Aisne nement 1 Using the Keyboard se RE SR ca M Sareea ES SA eee tele Oto 1 Using the MOUS es LES Sn 2 TEMS es ed Ge Ce RIRES RU nn au nl sn node cea 3 Getting Started with FAMIS cccccceceeseeeeseeeeeeeeeeeeeseeeseeeeeeeeeeeeeeeeenees 4 IMTOULIGHO MESSE RER ES NS Ne RAR ue 5 LOGIN KO n Erene re nn ne Re een An ee Anne ne 7 Password Requirements Es nee re clan ee eme Me re 9 The Welcome Scre nisns tienne tnt rer ture ee 10 MO ASSET ISERE SR es ee 11 Ehe Work ADS sae tekst de a a te dr nt ed ee NA or ie 12 Data Ent
21. LOGICA AGNES GOODE KINDE BE ES as a2 es ALDGATE FRIMSAY SC ALDIRGA COMMUNITY ALDINGA JUNIOR PRIF ALDINGA PRIMARY SC ALLENBY GARDENS P ALLENBY GARDENS P ANANGU EDUCATION ANGLE VALE PRE SCH ANGLE VOLE PRIMARI ARIURY PARK QUTDI ARCHER COURT KIND OTAPANICU SOU 5 amp amp a amp w amp re amp a amp amp cs 2 tm ANDREWS FARM COM Tii z ATTN NELSONS ELOG HAEL LEVEL 03BLOG 1AM307 ERADICA ATT CUMATE CONDITION BLDG ASBESTOS ATT CHUES ARE MIK BLOG IRM 320GAS TAP IN CHEM _ BLOG 1 EVAP UNITS REO PADS O_ BLOG 1 CLIMATE CONDITION CO ATT BCE BLDGS 1 4 ans ATT RIDGEBACK EVALUATION OF RAP AROMA u UFTS JAN 2003 PREVENTATIVE M MECHANICAL DEC 2007 PREVENT UFTS DEC 2007 PREVENTATIVE M MECHANICAL NOV 2007 PREVENT l DETS NOV 2007 PREVENTATIVE M ARE NOV 2007 PREVENTATIVE M MECHANICAL OCT 2007 PREVENT UFTS OCT 2007 PREVENTATIVE M ARE OCT 2007 PREVENTATIVE MA BUILDING OCT 2007 PREVENTATI l MECHANICAL SEP 2007 PREVENT _ CONSULTING SERVICES 10 INVES BABA TBE nmw nnz mA2207 Whee m 122007 31 12 maoo 31 10 MmA0207 31 10 HAW NAA MA0207 NAA 49 Sorting Display Tables FAMIS display tables can be sorted in either ascending or descending order by clicking on the column heading Multiple clicks will toggle between ascending and descending order Quick Menu Options The Job History display window provides a Qu
22. No Cost Category Timelines Contact details etc To view or print Work Details or Job Info 1 Right click on the job description for the required job 2 Select the required option from the Quick Menu A display window will show the selected option result 3 Click V OK to exit or amp Print to print a copy of the displayed information Work details for 774341550 Job Information ab LEDUC 00976 00 Nan CRAIGMORE HIGH SCHOOL BREAKDOWN MAINTENANCE LOCKSMITH 34 Action Options Job Notes The Job Description field is limited to 160 characters Users can use the Job Note field to provide more detailed information or for communication purposes with other parties regarding the selected job The Job Notes screen is not colour coded but ALL fields are required to be populated with data Job Notes are locked once v Okay is pressed and the Note submitted To enter a Job Note 1 Right click on the required job to Access Quick Menu 2 Select Job Note A Job Notes window will be displayed 3 Click the New button The Job Note fields will become enabled 4 Enter the required information 5 Click V OK or Click X Cancel to Exit or Click amp Print to Print The Job Note is saved against the Job and referenced by a Y in the Job Note column on the Job Tracking screen COORARA PRIMARY SCHOOL ALTERATIONS TO RECEPTION AREA amp FINANCE OFFICE IN ADMIN BUILDING BLDNG 1
23. Number and sent to the FM for action A combined list of all other choices takes some time to display After release and before being sent to the FM during normal nightly processing Allows Users to change the status DTEI Building Management BM Contract Managers have additional choices available Active All Archived and Completed 29 Amending Work Details Work Details can be viewed or amended from the Agreement screen NOTE This option is not be available to all Users 1 Right Click on the required job in the Agreement tab display window 2 Select Amend from the sub menu The Work Details for screen will display 3 View and or amend the required details 4 Select the V Submit button to save or Select the X Cancel button to exit E RELEASE Pending 04339 PGM Replacement of ba EJ RELEASE Pending 30 PCM TX valve to APC u Work details for 30 30 Job Tracking OBJECTIVES You will be able to Search for a job using the description View the status of incomplete jobs Add a Job note e Add an Amendment e Add a Variation Request a Rework e Add Consultants details Insert a Fixed Price for a Planned job 31 Tracking Work in FAMIS When any unplanned work has been submitted or any planned work has been passed at the agreement stage the work will appear in Job Tracking Users can utilise many features from the Job Tracking tab such as vi
24. OUSE IN ADEL EDUCATION BLE ADELAIDE BOTANICG ADELAIDE GRENFELL ADELAIDE HIGH SCHO S 6 668 ADELAIDE HIGH SCHO ADELAIDE LONG OAY S O ANDREWS FARM COM amp 6 8 8 8 6 6 4 8 8 6 6 amp Q ARBURY PARK OUTOC ARCHER COURT KIND 5 840 sel 56 Invoicing Jobs by the FM The FMs have a similar view from the Invoicing tab with additional functionality to raise Invoices The FM will select the claims to be included on a Tax Invoice and assign an Invoice Number to the group of claims This produces an Invoice for payment to the FMP To view Jobs ready for Invoicing 1 Select the Agency from the Asset List pane Alternatively Users can select individual Assets Select the Invoicing tab from the Works Tabs pane Select the To be invoiced radio button Results will appear in the display window NOTE Large lists may take some time to compile results Select the required jobs from the display window Mouse click to select individual jobs Hold the lt Shift gt and mouse click to select a block of jobs Hold the lt Ctrl gt and mouse click to select non consecutive jobs oruse the Select All button to highlight the entire list Click on the Invoice button The Invoice Jobs box will be displayed Enter the Invoice Number Click the V Submit button or Cancel to exit 57 FM Invoicing FAMIS Facilities Management Contract Information System Pr
25. RFF RISK FIRE Fixed Price 17 045 Planned Start date Monday 22 October 2007 Planned Finish date Monday 3 December 2007 7 Site Contact Details Contact Name Tory Foster Contact Phone e2251 093 45 Accept Approve or Dispute claims for Payment 1 Select the Asset from the Asset List pane 2 Select the Approvals tab from the Works Tabs pane 3 Select the Job Type radio button Either Jobs to be Accepted or Jobs to be Approved 4 To Authorise click the Authorise button and then double click any job to be authorised in the display window To Dispute click the Dispute button and then double click any job to be disputed in the display window The Dispute box will be displayed Select a reason from the Dispute pick list Click V Submit button To Clear an Authorise or Dispute mark click the Clear button then double click any job where the mark is to be cleared 5 Once all the required jobs have been marked click the V Submit button to Accept or Approve the selected jobs or Cancel to clear all marks 81 61508 i BREAKDOWN 01817 POWER POINT LYING ON GROUN 81161506 BREAKDOWN 01817 OSHC AIR CONDITIONER IS NOISY 81161424 BREAKDOWN 01817 REPAIR EVAP AIR CONDITIONER BR T 117 SPLIT SYSTEM AIR CONDITIO REI THE BUTTON ON THE URN IN THE PLL 81161259 BREAKDOWN 8161243 BREAKDOWN 81 61226 BREAKDOWN 81561212 BREAKDOWN 8116
26. S BEACI ONE TREE HILL PRIME ONE TREE HILL PRIME OPEN ACCESS COLLEC PARA HILLS HIGH SCE PARA HILLS JUNIOR PL manatee pion 4 0 ao i B A a a a ao i pO aA 2 8 8 0 a0 OQ aa 8 0 aA i oO a e 4 0 Ega aA 6 S 68 5 0 ao amp A na The display window shows all active jobs for the selected asset Sorting Display Tables FAMIS display tables can be sorted in either ascending or descending order by clicking on the column heading Multiple clicks will toggle between ascending and descending order 32 Quick Menu Functions The Job Tracking display window provides a Quick Menu to access a range of job information details and actions Right click on a job description to display the Quick Menu Different Menu items are available depending on the Job Type selected The Quick Menu is organised into three sections Search option Display options and Actions options EDUC 00202 ALBERTON PRIMARY SCHOOL 14 BROAD STREET QUEENSTOWN Agenc Pza Region 03 775270599 TT ANDREW PARKINSON DEMOLITON OF BUILDING 17 _ JobIdent M b Typ n I Fess P 7 77332501 BREAKDOWN APLC 4 LOUVRES 9 10 07 23 2 7171332724 MINOR WORKS ATT 4 PARKINSON EXTERNAL P 7500 7500 7500 77270593 MINOR WORKS ATT ANDREW PARKINSON DEM Le Se 16855 77337915 MINOR WORKS ATT ANDREW PARKINSON WOF Bars 17334511 BREAKDOWN ATT MURRAY PEST CONTROL 77338568 BREAKDOWN ATTN
27. SLSA BRADMAN EXH amp SLS4 INSTITUTE BUI E A SLSA MORTLOCK Wit E G SLSA SPENCE WING 5 6 SOUTHAUSTRALIANT THE SCIENCE CENTRE 6 0 UNLEY ART GALLERY ATTORNEYGENERALS iaag crue 20000000 5540 5976 6456 6340 1200 1236 1296 1368 165728 170040 160956 165396 507024 503260 53392 641352 0 0 0 0 0 8748 19527 13189 35 5481 4666 4925 3932 3964 4118 4324 1554 4325 4553 3571 45 53 56 59 64 Troubleshooting OBJECTIVES You will be able to Recognise error messages View Reported Bugs Enter a New Bug Report Display the About Screen e View the New Features text file 65 Error Messages Error messages appear when the system cannot complete a task due to incomplete transactions being present on a previous asset Error messages will be displayed in a FAMIS box with a description and or prompt to correct the problem Take note of the action required 2 Click V OK to exit the FAMIS error message box 3 Navigate and correct the error Warning Bugs With an intended attempt to assist Users with overcoming problems with FAMIS Users can view a list of previously reported problems using the system Bug List This list provides a description and resolution for each Bug To access the system Bug List 1 Click on the Help Menu 2 Select Bug List from the Help Menu list A List of Reported Problems box will be displayed List of Reporte
28. ces that are yet to be authorised by the agency When a submission is made through FAMIS for Planned Work the Agency must authorise the agreement before the work order is issued NOTE The FM can dispute this When Agreements are authorised by the agency the Planned Work will appear in the Job Tracking tab the following day The Agreement tab can display jobs at the Agency Level or for an individual Asset FAMIS Facilities Management Contract Information System Production200 ARTS CULTURAL HERITG ATTORNEY GENERALS AUDITOR GENERAL BM ACCOM PROPRTY SVS CHILD amp YOUTH HEALTH CORRECTIONAL SERVS COURTS tac srs MANAGEMENT 01656 VAR TOTAL COST ENTE PAU SVC 08623 MN A tre Jim Weir Pa NVIRONMENTSHERITAGE THNIC AFFAIRS COMM UMAN SERVICES JUSTICE INFO SERVICE MP ELECTORATE OFFICE PREMIER amp CABINET PRIMARY INDUSTRY SA RECREATION amp SPORT a es amp DEVELP D OTE EDUCATION E E H Pa OPERATNS INTERNL SP SUPPORT OPERAT NS STATE GOVT ESTABLISH Lui ao GULLY COUNC e E a a a a a a a a a H a a a a a a a a a a a a 27 Authorise Dispute or Delete an Agreement 1 2 3 Select an Asset from the Asset List pane Select the Agreement tab from the Work Tabs pane Pending is the default Display type Click the Agreement Type radio button to select the required option NOTE The radio button will be automatically selected when th
29. d Problems ches capone ASSET NAVIGA Dami Newton JOB TRACKING Danyi Nev on WORK REQUE Wendy Manstield WORK REQUE WORK REQUE WORK REQUE BUDGET HELP i AGREEMENT KAREN ERLANDSEN JOB BILUNG spd boves APPROVALS Danyi Newton JOB TRACKING EEEE 1 7 Dec 2007 0914 13 BES 2 0 0 300 The subi screen wil not open and allow me to send job descaiption through Date 7 Dec 2007 16 26 56 BFE 2 0 0 300 This has bean caused by someone amending the dalaud customer rumber for the DCS chert menor It has beer comected today 17th December so jobs for DCS assets should now be erterable agar 66 How to enter a new Bug or Problem 1 Click on the File Menu 2 Select Report Bugs 3 Select a Reference from the Reference pick list 4 Enter a brief description of the problem in the Details box Include your name and contact phone number 5 Click on the V Submit button to report the Bug Enter Bug Details Erker a brief description of the Bug Problem View the About screen The About Screen displays information about FAMIS including the current Version Release and the FM Contact details 1 Click on the Help Menu 2 Select the About option FAMIS Facilities Management Contract Information System 67 View the New Features This screen displays a list of new features available in the current version of FAMIS 1 2 Click on the Help Menu Select the New Features option FAMIS
30. e Display window 3 Fill in the applicable fields on the work request form Agency Ref and General Ref are optional fields and may be used by the Agency to further identify work on invoices NOTE Available fields may differ depending on business requirements 4 Click on the V Submit button to complete the request FAMIS Facilities Management Contract Information System Production200 5 0 EDUCATION i ABERFOYLE HUB CHIL ABERFOYLE HUB JUNE 5 eoo I U U I iIi 10 3 6 ABEAFOYLE HUB PRIK JEDUC 01775 01775 B PPSERFOYLE HUB PRIMARY SCHOOL HUB PRIMARY SCHOOL A a ABERFOYLE PARK CAF i ABERFOYLE PARK Cat 24 JEANETTE CRESCENT ABERFOYLE PARK od ri Select an Asset from La the Asset List a m pr ADAMS ROAD CHILDR ADEL BHP HOUSE IN ADEL EDUCATION BLC ADELAIDE BOTANIC G ADELAIDE GRENFELL ADELAIDE HIGH SCHO ADELAIDE HIGH SCHO ADELAIDE LONG DAY ADELAIDE MIETHKE K ADELAIDE SECONDAR ADELAIDE SGIC BLDG ADELAIDE TEACHERS ADELAIDE ZOOLOGIC AGNES GOODE KINDE ALBERTON PRIMARY ALBERTON PRIMARY ALDGATE KINDERGAF Fill in the required fields O00D00000000000000 z 3 2 prg AIDIA A CONE HL IRA Click V Submit to Complete or Click X Cancel to Cancel 24 Planned Work 1 Select an Asset from the Asset List pane 2 Select the Work Request tab from the Work Tabs pane A new form will be displayed in the Di
31. e FAMIS screens Exit FAMIS Introduction The Facilities Management Information System FAMIS is a program designed to be used by staff and management who are responsible for the management and implementation of systems pertaining to the Facilities Management Arrangements The function of FAMIS is to improve the management of assets through its ability to e Enable agencies and sites to procure the following services Planned Services O O O Preventative Maintenance Planned Replacement Refurbishment Maintenance Planned Minor Works Unplanned Services O O O Breakdown Maintenance Unplanned Property Services Unplanned Replacement Refurbishment Maintenance Unplanned Minor Works Property Services O 0000 Cleaning Services Hygiene Services Security Services Grounds Maintenance Waste Management Enable the Agency representatives to follow up on the progress of work requests and allow Agency representatives and Facility Managers to track jobs e Store all data relating to the asset cost centre the type of work involved and the labour materials equipment and resources used e Enable Agencies and sites to accept and approve jobs for payment or dispute work as required e Allow Facility Managers to enter two invoices per month for completed jobs NOTE The FAMIS software has now been extended to work with Assets not covered by the FM Arrangements and located outside the Adelaide metropolitan area T
32. e right mouse button Drag the mouse pointer across data causing the information to appear in reverse video Position the mouse pointer on the indicated item Terms The following terms are descriptions of those used in the training materials Choose Select Turn on Turn off Bold Print Buttons Explanations Italics Indicated a menu selection or dialog box command button You can move the mouse pointer over the menu selection or dialog box command button then click or execute the appropriate keyboard commands Highlights a list box item or activates an option button in a dialog box Move the mouse pointer over the list box item or option button then click Activates or deactivates check box options within dialog boxes Move the mouse pointer over the check box then click Indicates menu or list items that you click on or select Example Choose File Save As Example Select Numeric Indicate items you click on Example Choose Insert Located directly below the step Indicate words or phrases that appear on the computer screen references to text or a number as itself or to newly introduced terms Example Change the selected heading from What is the Next Step to The Next Step Example Footnotes are references printed a the bottom of the page Getting Started with FAMIS OBJECTIVES You will be able to Understand the function of FAMIS Start up FAMIS Move around th
33. em Production200 HACKHAM WEST KING HACKHAM WEST PRIN i HACKNEY KINOERGAF HANNDOAF PRIMARY qq on HALLETT COVE CHILD HALLETT COVE EAST HALLETT COVE PRES HALLETT COVE R 12 BREAKDOWN HALLETT COVE SOUTI BREAKDOWN HALLETT COVE SOUTH BREAKDOWN HAMILTON SECONDAF BREAKDOWN HAMPSTEAD PRIMARY BREAKDOWN HAPPY VALLEY COMM BREAKDOWN HAPPY VALLEY JUNIO BREAKDOWN BREAKDOWN BREAKDOWN BREAKDOWN PREVENTATIV PREVENTATIV ATT GAWLER LOCK KEY WESTE BLDG 4 FRONT OFACE DOOR CLO ATT GAWLER LOCK KEY AMOSO2 ATT GRAFFITI BLASTERS REMO BLOG 1 AM 20 FLUSHER UNIT C ATT GREENE EDEN TO CHECK ATTNWILLIAMS 8LDG1 A C TOO _ ATT ARK ELEC APR SPEAKER C ATT ARK ELECTRICAL S0LG 5 BFK POLES BREN OFF PLAY GRD NEE PLUMBING DEC 2007 FREVENTATE MECHANICAL DEC 2007 PREVENT owvcccceccecce HEATHFIELD HIGH SC HEATHPIELO PRIMARY HECTORVILLE KINDEF HECTORVILLE LANGU HECTORVILLE FRIMAF HENDON PRIMARY SC HENDON PRIMARY SC HENLEY BEACH PRIME JENLEY COMMUNITY HOLDEN HILL KINDER P amp HOUGHTON PRIMARY HOUGHTON PRIMARY INBARENDI COLLEGE gl PM IAG E CADA PARA PSSST EASE STS EPS SE EAS CEES EE In line with the Service Level Agreement jobs are automatically approved for payment 30 days after the claim has been received in FAMIS but the auto approval process is not the preferred method of approval DTEI BM will provide monthly repo
34. er access The Welcome Screen Upon login the FAMIS Welcome Screen provides Users with topical information and notices and is structured to provide easy navigation to Assets and associated work tabs The screen layout consists of two panes The left pane displays the Agency and Asset List The right pane displays fields and information relating to the selected Asset The display window will vary depending on the work tab selected Closed Assets will be displayed with a red folder To view Closed assets select Options Closed Assets from the toolbar Menu New work cannot be created for a Closed asset A ATTORNEY GENERAL S 0 AUDITOR GENERSL BM ACCOMMODATION SYS D CHILD amp YOUTH HEALTH gr CORRECTIONAL SERVS The Asset amp DHS FAMILYEYOUTH SVE DTE amp EDUCATION ij D 2 D a z m z j i m TE m ETHNIC AFFAIRS COMM HUMAN SERVICES JUSTICE INFO SERVICE MP ELECTORATE OFFICE PREMIER amp CABINET PRIMARY INDUSTRY SA RECREATION amp SPORT SA RESEARCH amp DEVELP SAPOL 6 SP OPERATNS INTERNL SP SUPPORT OPERATNS 20 STATE GOVT ESTABLISH PHSCHAAO SH ASO poooopovoo TREASURY Closed Assets po Work Tabs Display Window FAMIS Facilities e rene l Infomation System i a a ADEL FORENSIC SCIENCE BLOG AGO 6 ADELAIDE GRE BLOG LIQUOR LICENS H ADELAIDE GRE BLOG OFF CONSUMER i mMm ANCIAING DECCONC DAMY DINA ATT 10
35. ewing the status of jobs submit reworks variations consultancies or fixed price requests on Planned Replacement Refurbishment or Minor Work work To view the status of jobs in progress 1 Select the Asset from the Asset List pane 2 Select the Job Tracking tab from the Works Tabs pane FAMIS Facilities Management Contract Information System Production200 0 NOARLUNGA PRIMAR A NORTH ADELAIDE PRI NORTH EAST COMMU NORTH HAVEN JUNIO EDUC 01060 O SULLIVAN BEACH PRIMARY SCHOOL NORTH HAVEN KINDE NORTH HAVEN PRIMA 51 GALLOWAY ROAD O SULLIVAN BEACH Code P21 Region 01 NORTH INGLE PRIMAF NORTH INGLE PRIMAF ob 1 NORTHAELO PRIMAR da Nakar 1027037 NORTHFIELD PRIMAR NORTHRIDGE KINDEF Jobldent Note Job Ty Job Desciip NORTON SUMMIT PRI ATTN VAN 9003 PROCEED VATH NORWOOD MORIALTA HWS IN ACTIVITY AM LEAKING w NORWOOD MORIALTA 10270378 BREAKDOWN ATTN VAN 9322 THOMSON CO8 NORWOOD PRIMARY PREVENTATIV SITEWORKS APR 2008 PREVENTA OQHALLORAN HILL KIN PREVENTATIV MECHANICAL MAY 2008 PREVENT O SULLIVAN BEACH KI PREVENTATIV MECHANICAL FEB 2008 PREVENTA O SULLIVAN BEACH PF PREVENTATIV FIRE FEB 2008 PREVENTATIVE MA OAKBANK AREA SCHO PREVENTATIV ELECTRICAL APR 2008 PREVENTA OAKBANK KINDERGAF_ PREVENTATIV PLUMBING APR 2008 PREVENTATI OAKLANDS ESTATE KI PREVENTATIV FIRE APR 2008 PREVENTATIVE M OASIS CHILD CARE CE OCEAN VIEW P 12 COL OCEANVIEW GEDVILI OLD CHRISTIE
36. gram details will be displayed in the lower display pane 5 Click on the Discipline to display the discipline items Click the to close hide the selection Alternatively Users can double click the Discipline Name to select and display the associated discipline items 61 The available tabs in the lower display pane are dependent on the User access permissions and will be different for certain Users e Agency User access will display the Services and Jobs tabs e DTEI BM Contract Managers and Facilities Managers access will display other Facilities Management related tabs FAMIS Facilities Management Contract Information System Production200 B ARTS OULTURAL HERS acon F RT GALLERY OF SOUTH AUSTRALIA NORTH TERRACE ADELAIDE Region 03 ARTS SA OFFICES E A BUILDING BOLIVAR MACERAT E O PLUMBING CARCLEW YOUTH CARRICK HILLART DISABILITY INFOR Q HOSPITALITY LION ARTS CENTR g ELECTRONICS MIGRATION MUSEL a SITEWORKS NATIONAL MOTOR EQUIPMENT NATIONAL MOTOR DS z NETLEY COMMERC OLD ARMOURY BU OLD POLICE BARR PLAIN CENTRAL SE PORT DOCK RAILW EE PT ADEL MARITIME E G PT ADELAIDE MAR E O PT ADELAIDE MAR 1 PT ADELAIDE MAR enone CCE aC ECECECE P0OCPPOCCPDOOCPDOOC 62 OBJECTIVES You will be able to View Budgets by month or year Budgets 63 Budget Details Users can view Budgets for each type of job and for each mont
37. h of the year Budgets are available for Preventative Maintenance and Property Services and can also display aggregate budgets by discipline View Budgets 1 Select the Asset from the Asset List pane 2 Select the Budget tab from the Works Tabs pane 3 Select the Budget period from the Period pick list 4 Select the view option radio button Monthly or Yearly 5 Click to select a program Description in the display window Results will be displayed in the bottom display window FAMIS Facilities Management Contract Information System Production200 E O CARAICK HILL ART GAS GG DISABILITY INFORMAT H O LION ARTS CENTRE C 1 MIGRATION MUSEUM amp NATIONAL MOTOR ML EO NATIONAL MOTOR ML 0 NETLEY COMMERCIAL WA OLD ARMOURY BUILD H O OLD POLICE BARRACK 1 PLAIN CENTRAL SER O PORT DOCK RAILWAY G PT ADEL MARITIME M GG PT ADELAIDE MARITI E O PT ADELAIDE MARITI 1 PT ADELAIDE MARITI E O PT ADELAIDE MARITI G E PT ADELAIDE MARITI G A PT ADELAIDE MARITI E O PT ADELAIDE MARITI 1 PT ADELAIDE MARITIN H O PT ADELAIDE MARITIR amp ROYAL SOCIETY BUILL aRTS 05358 SOUTH AUSTRALIAN MUSEUM NORTH TERRACE ADELAIDE Al GROUNDS MAINTEH HYGI NE 312 FIRE BUILDING PLUMBING ELECTRICAL UFTS ELECTRONICS SITEWORKS T E A CARRICKHILL ART GAS L DISABILITY INFORMAT amp ATTORHEY GENERALS Am arura PT ADELAIDE MARITIN ROYAL SOCIETY BUILI G A
38. his is a Pilot situation limited to selected designated locations In FAMIS when work is submitted by an Agency representative a job number is issued for the work to be done The details are passed to the Facilities Management Service Provider FM for registration with their system The agency deals directly with the FM The FM reports to DTEI via a daily file upload which contains claim information and other data requested ID Breakdowns A Eu 00 via hotline lt D gt Css a Facility Manager Agency Go FAMIS Logging On Double click the FAMIS icon on the computer desktop screen This opens the FAMIS User Identification window Famis User Identification Fr lol x Enter Famis User ID RE The User Id will be verified against the list of registered Famis users Login to FAMIS ie a You are about to enter a restricted area controlled by DTEI You will be held personally accountable for all transactions entered User ID Password l Change Password xm qu 2 Enter your Password and select V OK If your User ID is not recognised by the system an error message will be displayed Not a Registered FAMIS User Famis User Identifi FAMIS User Identifi x Enter Famis Us Not a Registered Famis User The User Ids OK Click OK re enter a correct User ID Occasionally during the Log in process Users are advised that the current version of FAMIS
39. ick Menu to access information relating to closed jobs cancelled jobs and financial details similar to the Job Tracking Quick Menu feature To access the Quick Menu Right click on a job in the display window to display the Quick Menu Different Menu items are available depending on the Job Type selected any zome Budget EDUC 00768 ISDELAIDE HIGH SCHOOL VEST TERRACE ADELAIDE Agency Co pa F jos s OF S E Frishea Pen 0171072007 E end ftsv01 2008 Ga ee e BLOG 3 LEVEL 2 RM 205 REMOVE OFFENSIVE GRAFFITI ON O SIDE WALI ote i 774334081 BREAKDOWN ATT CUMATE CONDITION CHECK 77 333902 BREAKDOWN ATT ROBERTSONS GLASS BLDG 1 77 333774 BREAKDOWN ATT CLIMATE CONDITION ON SIT BREAKDOWN ATT GREENE EDEN ONSITE IARI Lich BREAKDOWN 77 332054 BREAKDOWN 77 331828 BREAKDOWN 77 331642 BREAKDOWN 774331375 BREAKDOWN 7713208686 BREAKDOWN 7713320578 BREAKDOWN 7713206564 BREAKDOWN 774324918 BREAKDOWN 774321827 BREAKDOWN 774320592 MINOR WORKS 77305823 PREVENTATIY 77 306820 PREVENTATIV 77306819 PREVENTATIV LIFTS DEC 2007 PREVENTATIVE M 774306816 PREVENTATIV MECHANICAL NOV 2007 PREVENT PREVENTATIV LIFTS NOV 2007 PREVENTATIVE M PREVENTATIV FIRE NOV 2007 PREVENTATIVE M mme sesie awns semananman near anns mam mrt 28 06 2007 01 087 01 01 2008 31 017 01 12 2007 31 12 40 01 12 2007 31 1274 01 11 2007 30 11 2 01
40. iim 30 00 emn Cost TeDate 48 850 00 Job Account Summary A Asset EDUC 00210 facoaaTe PRIMARY SCHOOL Job 775328239 fart WAYNE HARRIS REMOVE DANGEROUS TREES AS IDENTIFIED IN TREE AUDIT Consultants No Job Desctition Estimated Fed Acreed Status Werk Description x Construction MINOR WORKS s3esn00 8 850 00 30708 2007 0951 JobFimed 48 650 TolalFeed 48 850 Variations No Jeb Desctioton Estimated Fued Agesd Status Work Description FI ni Totals s3esn00f 8350 00 Claims No Adi Job Claimed Amount Apceaved Status Pad Invoice No 100 328233 24 10 2007 19 02 8 850 00 23 11 2007 1901 Pad 11 12 2007 19 04 07FM0009791 a 4 Total Fixed 3 850 00 Total Clams 8850 00 Balance 000 Spin 52 Job Billing OBJECTIVES You will be able to View the Billing status of Jobs 53 Job Billing Details The Job Billing tab displays requests for payments received from the FMs in various stages ranging from awaiting acceptance through to completed payment View the Billing details of a Job 1 Select the Asset from the Asset List pane Select the Job Billing tab from the Works Tabs pane Select the Job Billing display option Select the Date Range from the display calendars amp N Click the Select button to display results EDUC 00202 LBERTON PRIMARY SCHOOL 14 BROAD STREET QUEENSTOWN Fiona Ga 18 10 2007 G ed fisas p
41. is out of date and Users will be prompted by the system to download a NEW FAMIS version There may be up to four separate modules included in the new version and Users will be asked for download confirmation for each module Download times may vary depending on the speed of the internet connection being used Normal broadband connection can take approximately 2 3 minutes however slower speeds can cause the download process to take up to 45 minutes FAMIS Download Ee Your version of the FAMIS module Farmis is out of date You may now download a new version A wee Click V OK to download now recommended or Click Ignore to download at a later time Password Requirements To comply with Government Security Guidelines FAMIS requires Users to change and maintain their own Password in accordance with FAMIS Password requirements Passwords must comply with the following e All Passwords must be 8 characters or more e All Passwords must contain at least 1 number 1 uppercase letter and 1 lowercase letter e Users will be prompted to change their Password every 30 days the system will allow 1 grace login per User e Passwords cannot be re used until 13 other Passwords have been utilised FAMIS will allow 3 login attempts if you exceed 3 login attempts the system will lock your User access Contact the Service Desk by telephone on 8226 1511 or by emailing business systems saugov sa gov au to re set and unlock Us
42. is rene aient sel saeu entree 65 HOrM SSATRSS SE td Ce a hatte see 66 BUS RS A hd Sate EE 66 How to enter a new Bug or Problem 67 ViewWihe ABOUT SChECi iure innnan aad AOL Aa 67 View the New Features 5eme 68 REPOS TAAT A A A 69 Report Det ilS eike wisi eis a EE E EE are eee 70 Conventions This section explains the keyboard functions mouse actions and terms used in these training materials Using the Keyboard Keys that do not produce a character appear within angle brackets These keys include Function keys lt F1 gt through lt F12 gt Booster keys lt Alt gt lt Ctrl gt and lt Shift gt lt Home gt lt Page Up gt lt Page Down gt Pointer Movement keys lt End gt lt Tab gt and the arrow keys lt Backspace gt lt Del gt lt Ins gt lt Caps Lock gt Other Keys lt Esc gt lt Enter gt and lt Num Lock gt Buttons that appear in dialog boxes and references to data entry fields are shown in bold square brackets For example Choose OK or Click in the Asset field Using the Mouse The following terms are used to describe actions you perform with the mouse Click Right click Double click Drag Right drag Highlight Point Press and release the left mouse button Press and release the right mouse button Click the left mouse button twice in rapid succession Move the mouse while holding down the left mouse button Move the mouse while holding down th
43. is screen 4 5 defaults from the Work Request screen Click the Select button to view Pending jobs Select the required Action from the Action pick list Release is the default Action for the Pending display type Double click on job to be actioned in the display window The system will insert the Action from the Action pick list Click on the V Submit button This will authorise the work and the job will be available in the Job Tracking tab the following day Clearing an Action The Clear button can be used to remove Action marks from displayed jobs 1 Select the Clear button The Action pick list will be removed Double click on the job you wish to Clear Un select the Clear button The Action pick list will become active 28 Action List Options The Action Options pick list will display a variety of available selections Not all options will be available for all Users Cancelled by Agency Displays all jobs cancelled by the Agency Cancelled by FM Disputed Fixed Price Held Pending Pre Active Released Displays all jobs cancelled by FMs or DTEI Building Management BM Contract Managers Displays all jobs currently in dispute Displays jobs with a Fixed Price pending Displays all jobs on hold pending further information e g budget approval Displays new work waiting to be released This is the default status Not yet allocated a Job
44. lds will be greyed out and cannot be amended Click V Submit or Click X Cancel to Exit or Click amp Print to Print Rework Details 40 Fix Price Fixed Pricing is only available on Planned work i e Planned Replacement Refurbishment work or Planned Minor Work Fixed Pricing is mandatory on all Planned work The FM will not be able to make progress claims for work until a Fixed Price is entered To enter Fixed Price Details 1 2 Right click on the required job to Access Quick Menu Select Fix Price The Fix Price Details window will be displayed Enter the Fixed Price Click V Submit or Click X Cancel to Exit Fix Price Details 41 Approvals OBJECTIVES You will be able to Authorise or Dispute Jobs to be Accepted Authorise or Dispute Jobs to be Approved 42 Approvals for Payment The FM makes financial claims during the month for work completed or in progress through invoices and progress payments Only claims that have been accepted and approved by the Agency will be included as a payment to the FM at the end of the payment period i e twice monthly When a claim is received by DTEI BM it must be accepted and approved as soon as possible The Business Rules associated with the Across Government Facilities Management Arrangements require Government and DTEI BM to pay all claims to the Facilities Management Providers within 30 days of lodgement of the job clai
45. ms for completed and paid works carried out by the FMs DTEI BM has implemented an automatic payment of all claims that have not been accepted or approved for payment after a 30 day period from when the FM put the job claim into FAMIS It is imperative that Agency representatives at designated locations and Corporate Agency representatives regularly each week access FAMIS to accept and approve the FMs work claims to ensure a responsible approval environment for the Across Government Facilities Management Service Agreement If a job has been disputed there will not be an automatic payment made Payment will be made after the client has settled the matter with the FM If it is necessary to dispute a claim from the FM a valid reason must be given why the dispute has occurred Once a job has been accepted or approved it will no longer display on that filtered list IMPORTANT Acceptance and Approval functions are for financial payment to the FM for work undertaken at the request of the Designated Location It is NOT the authorisation for an Agency to charge the work to a Designated Location That is an internal matter between the Agency and the Designated Location to be decided internally and must not be confused with the payment of the FM as a third party 43 It is important that Designated Locations and or Agency representatives regularly Accept and Approve jobs for payment FAMIS Facihties Management Contract Information Syst
46. n the Approvals tab they are then ready for Invoicing by the FM Claims to be invoiced are visible from both the Approvals tab and the Invoicing tab Access to these tabs is dependant on the User access permissions and may not be available to all Users To view Jobs ready for Invoicing 1 Select the Asset from the Asset List pane Alternatively Users can select the Agency 2 Select the Invoicing tab from the Works Tabs pane 3 Select the To be invoiced radio button Results will appear in the display window NOTE Large lists may take some time to compile results 4 Select the required jobs from the display window Mouse click to select individual jobs Hold the lt Shift gt and mouse click to select a block of jobs Hold the lt Ctrl gt and mouse click to select non consecutive jobs oruse the Select All button to highlight the entire list 5 View the Current Invoice Total of the selected jobs FAMIS Facilities Management Contract Information System Production200 E O EDUCATION Q ABERFOYLE HUB CHILLI ABERFOYLE HUB JUNE z BERFOYLE HUB PRIN EDUC O1775 ABEAFOYLE HUB PRIMARY SCHOOL SBERFOYLE PARK CAI T ABERFOYLE PARK CAI ABERFOYLE PARK CAI ABERFOYLE PARK CAt ABERFOYLE PARK CAD 6 ABERFOYLE PARK CAI C ABERFOYLE PARK HIG ATT 9322 THOMSONS REMOV ABORIGINAL EDUCATI 1026765 o BREA REE BREN OFF AND RIPPED OU GA ADAMS ROAD CHILOR u G CLE ADEL BHP H
47. oduction200 ARTS OULTURAL HERITG si ATTORNEY GENERALS AUDITOR GENERAL BMACCOM FROPRTY SVS poucanon CHILO amp YOUTH HEALTH CORRECTIONAL SERVS Ea COURTS DAIS BLDG MANAGEMENT DETAFE DHS FAMILYEYOUTH SVC DIEI ENVIRONMENTEHERITAGE ETHNIC AFFAIRS COMM HUMAN SERVICES JUSTICE INFO SERVICE MP ELECTORATE OFFICE PREMIER amp CABINET PRIMARY INDUSTRY SA RECREATION amp SPORT SA RESEARCH amp DEVELP L E SP OFERATNS TEFAL D Enter the Invoice No STATE GOVT ESTABLISH O TEA TREE GULLY COUNC 8 TREASURY li Invoice Amount 58 Work Schedules OBJECTIVES You will be able to View the schedules of Preventative Maintenance work View the schedules of Property Services 59 Work Schedule Details At any time Users can view all schedules for an Asset including past and current years programs The work schedules for Preventative Maintenance work and Property Services as identified in the Technical Data Sheets TDS shows a break up of each program by service discipline View a Schedule of Work i 2 Select the Asset from the Asset List pane Select the Schedule tab from the Works Tabs pane Open the Schedule list from the display window by clicking on the to expand the selection Open the required Schedule Type by clicking on the to expand the selection Each recorded schedule will be displayed Schedules are displayed b
48. of e Breakdown Maintenance e Unplanned Property Services i e Cleaning Security etc e Unplanned Replacement Refurbishment work less than 11 000 e Unplanned Minor Works less than 1 1 000 There are 5 priority levels available depending on the urgency of the work Priority 1 Emergency immediate less than 30 minutes Highest call out fee and is intended only for emergencies Attendance is within 30 minutes and can only be requested by telephone using the Hotline Priority 2 High priority within 2 hours High call out fee and is intended for work of high urgency Attendance is within 2 hours and can only be requested by telephone using the Hotline Priority 3 Same day if reported before 1 pm or by 1 pm the next day if reported after 1 pm Lesser call out fee and is intended for most medium urgency jobs Attendance is same day if reported prior to 1 pm or next day if reported after 1 pm Priority 4 Within 5 working days Lowest call out fee and is for work of a lesser urgency Attendance is within 5 working days Priority 5 Within 30 days No call out fee and is intended for low priority repairs Attendance is within a 30 day maximum period This work is programmed by the FM to maximise their use of resources 23 How to Request Unplanned Work in FAMIS 1 Select an Asset from the Asset List pane 2 Select the Work Request tab from the Work Tabs pane A new form will be displayed in th
49. rts to Agencies detailing all jobs that have been automatically approved for payment After 20 days a daily countdown will occur to alert Users of pending auto approval Facihbes Management Contiact Information System Production200 ARTS CULTURAL HERITG ATTORNEY GENERALS AUDITOR GENERAL BM ACDOM PROPRTY SVS feouc ___ CHILD amp YOUTH HEALTH CORRECTIONAL SERVS COURTS BREAKDOWN CORELLA RFA BROKEN WINDOW GI BREAKDOWN FUSES REMOVED FROM FUSE B BREAKDOWN ATTN TOP MARK TIN OF EPOXY U BREAKDOWN UNBLOCK SINK DRAIN BLOG 24 R ENVIRONMENTSHERITAGE BREAKDOWN REOGUM RPR LOCK TO COMPUT ETHNIC AFFAIRS COMM 4 MIN JAK TI BUILDING HUMAN SERVICES BREAKDOWN ATT MAGILL LOCKSMITHS RPR L JUSTICE INFO SERVICE BREAKDOWN ATTN TOP MARK CLNING BLDG 3 MP ELECTORATE OFFICE BREAKDOWN WARATAH BLOG RPR CONTINUA PREMIER amp CABINET BREAKDOWN ATT TOP MARK CLEANING REM PRIMARY INDUSTRY SA BREAKDOWN WATER LEAK TO GREVILLEA YAR JECREATION amp SPORT BREAKDOWN ATT N ELECTRICAL AP OFFICE BREAKDOWN CORELLA SLUICE IS LEAKING WA BREAKDOWN ATT WILLIAMS REF CORELLA RP SP OPERATNS INTERNE BREAKDOWN RPLCE CRACKED WINDOW APLC SP SUPPORT OPERATNS BREAKDOWN ATT NORTH EAST ELECT INVES STATE GOVT ESTABLISH BREAKDOWN ATT ALAN LOXTON MSA RPR CON TEA TREE GULLY COUNC BREAKDOWN AIR CON TRIPPING CIRCUIT LEAN TREASURY BREAKDOWN ATTN ROBERTSONS BRKN WIND BREAKDOWN ADMIN CASUARINAAIGHT SWITC
50. ry Techniques Tips amp Hints 13 SWIG the Keyboard TS SR esta NN din id 13 Using th MOUSE AIS ANR RIRES RNA SARA ES 13 Work Tabs Scrol ArrOWS cerris a ae ane 14 Text TIPS rerne a E A E E 14 Searching for ASSCUS se 2c nch ova orne dr Onmeda an eerie Ge 15 Navigate to an existing ASSL sis isnt A a lll Las ee mt et 15 Search using the Toolbar Menu 15 Setting p an ASSET LIST nana halte 17 User Contact D tails en an nn ae ride 19 Shutdown Procedure es case en ees ie eee ae eect de ee 20 Work REQUESTS iiiiicisticccsescessctue evactnadesacena cencirwadewecusacvactuedenecenadenactuadtuececs 21 REGLES CAN ORK scr cea en de Ut et as 22 Unplanned WOK aeie de tte dent SL On eee 23 Panne VOS SE ae EE a cats ate eae eee 25 Work AGreeme nn heiiiciciccsicisicdsiccccuteicaentiedenecidecencacseteaadedetsaedatudeastdedenciane 26 Agreement of Works dennnenderenethenne me luneheenhnlhenhesenenslanes 27 Authorise Dispute or Delete an Agreement 28 Clearing AVC TOI a soe ce pat cheer oe ont ne re ne te ten tents 28 Action LEST PHONG rers a a be See aes lh Seba atts ees 29 Amending Work Detalls siz saecececcsiseietieia te tvenehdneeleienive isthe etiees 30 JOB TAC WANG sacs Fa echt alae ats nn NU pw battens Li 31 Tracking Work in FAMIS ne Re SR ARR ae 32 Quick Menu FUNCTIONS 2 0 2 0 cccecceececeececeeeecceeeecaececceeeecuucecaueeeaueeecaueesaueeenaeeesaes 33 Description SONO nn fs des deen
51. splay window 3 Select the Work Type under Job Details 4 Select Planned from the pick list box 5 Choose the Planned Start date and the Planned Finish date Dates must be changed from the default before the v Release button is enabled 6 Fill in the required fields on the work request form Agency Ref and General Ref are optional fields and may be used by the Agency to further identify work on invoices 7 Click on the v Release button to save the job to the agreement list NOTE All Mandatory fields must be populated before the Release button is enabled FAMIS will automatically advance to the Agreement tab 8 On the Agreement tab double click on the newly created job and click on the Submit button The job will appear in Job Tracking the following day a EDUCATION H E ABERFOYLE HUB CIM ABERFOYLE HUB I isleme DEC0000 DEPT OF EDUC amp CHILDRENS SERVS Use Last D Fill in the required fields H 0 ADELAIDE TEACHEI x Click V Release to Complete H _ Phon i amp ALDGATE PRIMARY _ Hold Canc niea eous etl 25 Work Agreement OBJECTIVES You will be able to e Submit authorisation of agreed work Dispute Planned Work Access Job details from the Agreement tab 26 Agreement of Works The Agreement tab displays a list of schedules Planned Replacement Refurbishment works Planned Minor Works and Planned Property Servi
52. t List Tax Invoice Displays topical information and notices upon login Used to view and edit monthly budgets for Preventative Maintenance and other works Displays the maintenance schedule and Technical Data Sheet TDS number for Preventative Maintenance and Property Services Displays by work disciplines Used to enter required data for planned and unplanned work Used to view a list of planned replacement refurbishment and planned minor works jobs still awaiting authorisation Displays the status of jobs that are currently in progress and allows for variations reworks and costs to be added Displays a list of tasks awaiting authorisation for payment and allows for approval or dispute of each job Displays the status of completed jobs Similar to Job History but displays all billing details of jobs for an asset Used by the FM to allocate invoice numbers Allows the selection of User specific assets to be displayed in the Asset List next time the User logs on Used by the FM to authorise payment of job costs fees and GST for the current period 12 Data Entry Techniques Tips and Hints FAMIS data entry can be completed using the mouse or the keyboard to access data entry fields Using the Keyboard Use the following keys to move around fields in data entry areas lt TAB gt Move to the next field lt SHIFT gt lt TAB gt Move to the previous field Using the Mouse There are a variety of techniques
53. the Contact Details window will open 3 Update details and click V Submit Contact Details ser Telephone No User Emal addiess NOTE The Notification check box is not applicable at this time 19 Shutdown Procedure Users should complete any transactions or processes prior to exiting FAMIS To exit FAMIS correctly 1 Open the File Menu 2 Select Exit J FARIS Facilities Managemen A Warning dialogue box will be displayed if any unfinished transactions are in progress 1 Click V OK 2 Complete or Cancel any unfinished transactions 3 Exit FAMIS as per above 20 Work Requests OBJECTIVES You will be able to Recognise in the Request Work Tab which fields are o Required o Optional o Default Data o Selection Data Submit a Work Request e Release Planned Jobs Cancel a Work Request 21 Request Work The Work Request screen will display various fields appropriate for the type of work being entered Fields are colour coded as follows 1 White Displays Asset Details for the chosen asset 2 Grey Displays default data that cannot be changed 3 Blue Mandatory Field for data entry 4 Yellow Optional field for data entry NOTE Not all of the fields are displayed for some agencies Some agencies may only require some of the optional fields to be populated DECO0OO DEPT OF EDUC amp CHILDRENS SERVS li 22 Unplanned Work Unplanned work consists
54. y Specification Id and Description c L E O EDUCATION O ABERFOYLE HUB CHI 1 ABERFOYLE HUB JUNI ABERFOYLE HUB FAI EO ABERFOYLE PARK CAP E O ABERFOYLE PARK CA 1 ABERFOYLE PARK CAP F ABERFOYLE PARK CAP S O ABERFOYLE PARK CAP ABERFOYLE PARK CA E O ABERFOYLE PARK HIG O ABORIGINAL EDUCATI mO ADAMS ROAD CHILDR ADEL BHP HOUSE IN ADEL EDUCATION BLE ADELAIDE BOTANIC G ADELAIDE HIGH SCHO ADELAIDE LONG DAY ADELAIDE MIETHKE K ADELAIDE SECONDAR 4 ADELAIDE SGIC BLDG ADELAIDE TEACHERS oR ORCRC ERA ORCS 8 3 Boa o rs 5 z 2 amp 7 H O ALLENBY GARDENS P C1 ANANGU EDUCATION ae t Information System Production200 EDUC 01775 ABERFOYLE HUB PRIMARY SCHOOL DA JEANETTE CRESCENT Al YLE PARK cy Code 60 IEVENTATIVE MAINTENANCE 105 PR 2004 PREVENTATIVE MAINTENANCE 2004 2005 E O 1193 PR 1999 PREVENTATIVE MAINTENANCE 1999 2000 17 PR 2007 PREVENTATIVE MAINTENANCE 2007 CO 17FR 2008 PREVENTATIVE MAINTENANCE 2008 2009 H O 193 PR 2002 PREVENTATIVE MAINTENANCE 2002 2003 DO 332 PR 1996 PREVENTATIVE MAINTENANCE AGREEMENT FOR HEATING COOLING 1993 99 FAMIS 510 PR 2008 PREVENTATIVE MAINTENANCE 2003 2004 EG 532PR 2005 PREVENTATIVE MAINTENANCE 2005 2006 CO 69PR 2000 PREVENTATIVE MAINTENANCE 1 7 2000 TO 30 6 2001 HO 749PR 2006 PREVENTATIVE MAINTENANCE 2006 2007 80PR 2001 PREVENTATIVE MAINTENANCE 2001 B SECURITY EG 2324 TM 2005 TECH MAINTENANCE 2005 2006
55. you can use when selecting fields with the mouse e Pick List Fields Some fields will consist of pick lists i e select from a pre defined list of options Click the down arrow to access the list then click to highlight the required entry Click to view pick list options BREAKDOWN MAINTENANCE e Free Text Fields Click in the data entry field with the mouse and then type in the required text e Date Fields Date fields will display monthly calendars where you can click on the required day to enter the date Use the left or right arrows to scroll through the months and or years 20 Click the calendar arrows to scroll lt lt or gt gt by Year lt or gt by Month 13 Work Tabs Scroll Arrows If any of the work tabs are not displaying Users can use the tab scroll arrows to navigate left or right e Click the left scroll arrow to view work tabs on the left e Click the right scroll arrow to view work tabs on the right Tab Scroll Arrows Text Tips FAMIS navigation is enhanced by helpful text tips Text tips will appear as you hover the mouse over certain fields and locations For example e Hover the mouse over an incomplete Asset Name FAMIS Facilities Management Contract Information System Pro Options Help E ABERFOYLE HUB CHILD CARE E ABERFOYLE PARK CAMPUS F 1 E ABERFOYLE PARK CAMPUS NATIVITY PRIMARY SCHOOL ADCOCNVIEC DADY CAMDIIC C
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