USER MANUAL ADVANCED GROUP TOOL
Contents
1. Field delimiter comma Click the Browse button to select the CSV file that you want to import This file needs to conform to the following format e Its values should be separated by the selected field delimiter e The first column should contain a NetID e The second column should contain the group name It is allowed to have more than two columns but only the first two will be used in the importing process Submit Submit Click Submit to finish Click Cancel to quit Click the Submit button to start the importing process You will first be prompted with a list of the data that will be imported for confirmation To confirm the import click the OK button The data will then be imported If the data is incorrect click the Cancel button Manage Groups This is a link to the default Blackboard tool for managing groups which can also be found in the Control Panel under the User Management section This link is merely included to offer all links to functionality related to group management on a single page Page 18 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Contact If you run into trouble using the Advanced Group Tool or you just have a question about the Advanced Group Tool you can contact e Learning Support They can be reached through e mail at els tudelft nl through MSN at els tudelft nl through Skype at els tudelft or by phone at 015 27 89194 Learning Support E2. Page 19 of 19 e Learning Support TU Delft
3. at your option either be emptied or remain the same Select group to split Select group to split Group bbhooligan 1234 Notes on splitting a group the selected group will still exist after splitting the new groups will have the same properties like availability as the selected group groups which were created by splitting can not be splitted again Select the group you want the split from the dropdown menu Note only the groups that have not been split before are shown in the dropdown menu Subgroups can not be split again Subgroups Subgroups Number of subgroups Persons in original group copy to subgroups D move to subgroups The subgroups will be named after the existing group followed by an underscore _ and an incremented number for each subgroup Number of subgroups Enter the number of subgroups you want split the existing group in to Persons in original group Select whether the members of the existing group should be removed after the split move to subgroups or if they remain a member copy to subgroups Note the group itself will never be removed Submit Submit Click Submit to finish Click Cancel to quit Click the Submit button to split the group into subgroups If you wish to do so you can alter the group memberships of the newly created subgroups using Manually enroll persons Page 6 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Set group size
4. Advanced Group Tool Set Self Enrollment Options This option allows users to enroll themselves for groups Group Size Group size gt Current status Number of groups 6 Number of course members 15 Not enrolled in any group 9 Number of students in this course 5 Number of students not enrolled 4 You can either make each group the same size or set the size for each group individually When the choice different size for each group is grayed out then you have to set the group sizes first because the total capacity is insufficient to enroll everyone The suggested group size will result in an even distribution of students over the available groups Choosing a smaller size will result in an error because not all students will be able to enroll by choosing a larger group size some groups may become smaller than others or even remain empty all groups same size fi Ge different size for each group The group size takes oniy students in account In other words more than 10 persons may be enrolled in each group when the group size is 10 but at most 10 of those members will be students Instructors may always enroll persons to an otherwise full group using the manual enroll function the above limit is only for the self enroll and auto enroll functions Current status indicates the current status of group memberships in your course There are two options for allowing users to enroll themselves e All groups same size Every
5. User Manual Advanced Group Tool Manually enroll persons This option allows you to manage all available group memberships manually Memberships can be created altered and removed Edit group enrollments Edit group enrollments P Current status Number of groups 6 Number of course members 15 Not enrolled in any group 10 Number of students in this course 5 Number of students not enrolled P Actions you perform on this page will not be saved until you click the Submit button The screen is divided into three sections 1 On the left the available groups and the members for each group are listed 2 Inthe center the possible actions are listed 3 On the right the users enrolled in the course are listed Users that already have active group memberships have a gray color Groups Actions Users Eo tee CSR Group actions Select all sl With selected groupmembers do Select unenrolled users C Deel 1 001 Move to group ai T h Duplicate to group C Remove from group User actions E a Eb A L ELE 3 Add selected users to group ra RER LEE Note before explaining the possibilities of this option it is important to point out that none of the actions performed will be saved until you click the Submit button If you even refresh the page all actions will be lost Deel 1 001 Filtering groups It is possible that your course contains a high number of groups and you are only intereste
6. list of all available groups and their members It also shows a list of users that are not enrolled in any group Page 13 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Group grade You can use group grade to apply a grade for all members of a group at once This grade will be included in the Blackboard Grade Center Group Group Select group sl Pick the group that needs grading from the dropdown list Grade Center item Grade Center item Select existing Total 0 0 points possible sl C Create new Select which Grade Center item you want to grade This can either be an existing item or a newly created item If you select the latter you will be presented with the following options Grade Center item Select existing ri Create new Name Weight o Points possible Name Enter the name of the item that you want to create Weight The relative weight of the created item Points possible The maximum amount of points that can be awarded for this item Note both weight and points possible can be a decimal number i e 7 5 Grade Grade Grade to give to allthe group members Enter a grade for all members of this group i e 8 3 You can also give a qualitative response i e voldoende Submit Submit Click Submit to finish Click Cancel to quit Click the Submit button to grade the attempt for all members of the selected group You can check the resu
7. to quit Click the Submit button to apply the settings Self enrollment in the Tools section ES Self enrollment You are not enrolled yet please choose a group and click on the enron link left of the group name Groep 001 3 enrolled limit is 3 Groep 002 2 enrolled limit is 3 Groep 003 2 enrolled limit is 3 If self enrollment has been enabled the user will be able to enroll itself using the above interface Every group that a user can still enroll in will have an Enroll button next to its name Users can also unenroll from groups they are already a member of by using the Unenroll button next to a group s name Page 12 of 19 e Learning Support TU Delft User Manual Advanced Group Tool View enrollments groups View enrollments groups b Current status Number of groups 6 Number of course members 15 Not enrolled in any group 9 Number of students in this course 3 Number of students not enrolled 4 gt Current group enrollments Deel 1 001 contains 1 person 01 q ro Deel 1 002 contains no persons Deel 1 003 contains no persons Groep Michiel contains 2 persons DI mme mz ez wg w 0 vm gt ne Q not enrolled contains 9 persons DI a J a D wem mm tn a gf i e mg e gp me O IM mn me ee gg e 05 gt E D Pul 07 wg 8 a u I ut o DE e mm zg s This option provides a
8. Group 009 Group 010 and Group 011 should be created then choose group name prefix Group and start from group number 9 A maximum of 999 groups may be created A group name consists of a prefix and a number in the range of 1 to 999 Group name prefix Enter the prefix of the groups you want to create Start with group number Enter the starting number from which you want to start counting For example if you want to create groups 004 to 006 enter 4 Number of groups Enter the number of groups you want to create Group Options Group Options Group Discussion Board Available Group Virtual Classroom Available Group File Exchange Available Group Email Available Groups Available yas no Under Group Options you can set which options are available to the groups you want to create Place a check in front of the options you want to enable These settings will be the same for every group you create but can be changed later on Groups Available is by default set to yes and indicated whether the groups are visible to the users of your course Submit E Submit Click Submit to finish Click Cancel to quit Click the Submit button to create the groups Page 5 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Split groups This option allows you to split already existing groups into a number of subgroups The members of the group will be distributed among the created subgroups The source group will
9. USER MANUAL ADVANCED GROUP TOOL VERSION 2 3 Gy TU Delft Technische Universiteit Delft User Manual Advanced Group Tool Table of Contents IE ete Be de In BEEN 3 ES Ted EO IO een 3 Sflyle delt We GE 4 ENEE eege d e EE e noe RR NE SEE EEE EEE ee er ee ee re A rer ere 5 Main OUP NO O EEN 5 GIOUP D lo 5 Hie De 5 SPIE ele e 6 EECHER Eeer 6 DOUD a a ee ee enge 6 Dieu HE 6 EOUN S S aaa 7 Derant group SIZO ee a Ean a E eine 7 let le CR IG ON EE 7 ODEON E 7 O a E E TE T A een 7 Automatically ge el 8 FFE DENE idee CN 8 Eege 8 Manually enroll ee EE 9 EGE group COMING INES ee ne een re Serge ee 9 e U EE 10 Set Self Enrollment PU NN EE 11 GOUD RE 11 FFU HERE id Lee 11 Ee ue EEIERNE A EEEn 11 SEENEN 12 Self enrollment in the Tools section ccccscsresccrsscuresenreucorsuseccuseccrsucavsucursusesaunseonsesarsucarsusuvesapesunsransesars 12 VIEW EHFOIMERLS GFOUDS eisirean miin inian Naaa da Da a aan anche dene ee 13 Elei le ee 14 OUD E 14 Grado CENT an eng 14 E Ee 14 SUN EE 14 Remove Enrollments And Groups sek NNN NENNEN REENEN NK nun nun En nn nn man nn nn ENNEN NENNEN RER RN RENE RER RER EE 15 Group Enrollment Removal Options sek NK NKN NENNEN RER RN NENNEN nn nn nn nun RE nn nun nn nn HER nn nn nun nn nn RR NENNEN REN 15 SEIECE WNA TO REMOVO eege 15 lau E 15 Group Enrollment Removal Selection es 22s20200000000000nnn0nnununnunEn nn nn nun nn nun nun nn nun NENNEN RE nun nun nn nun NENNEN 16 S D ee e
10. d in a few of them The group tool offers two possibilities to filter the entries in the list of groups 1 Search In the text field right below the header of the Groups column you can enter the name or a part of the name of the groups you want to view After that click the Search button Groups that do not match the entered filter will be hidden To view all groups again simply click the Clear button 2 Select Using the dropdown under the search field you can select the group that you want to work with All other groups will be hidden To view all groups again simply click the Clear button Filtering users To filter the list of users to only show the users that you are interested in you can do the following In the text field right below the header of the Users column you can enter the name or a part of the name of the users that you want to display After that click the Search button Users that do not match the entered filter will be hidden To view all users again simply click the Clear button Page 9 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Adding users to groups 1 Select the users that you want to add to a group in the right column 2 Inthe center column pick the group that you want to add the users to in dropdown list under Add selected users to group 3 Click the Add button next to the dropdown list De selected users will be added to the chosen group Moving users from one group t
11. e En ae re 16 EXDOTE EL OU EONAR Se a ee O 17 EPOC V EE 17 Serena N E ss urmesicsanat 17 IMO Group EON MEIGS ea ae een 18 reine Cy d EN 18 Miau EE 18 Manage ST OUDS EE 18 EIERE 19 Page 2 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Introduction Description To add to the functionality of Blackboard a building Block was written to ease the process of creating groups This so called Advanced Group Tool offers the possibility to create and manage groups in a course faster and more easily than before Page 3 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Functionality General The Advanced Group Tool can be found in the Control Panel of every course under the Course Tools section provided the user has the necessary rights i e Instructor or Teaching Assistant Upon entry the user is presented with the following screen Advanced Group Tool P Create groups Create multiple groups with similar names and a sequence number at once gt Split groups Split an exisiting group into subgroups Enrollments are distributed among the subgroups gt Set group sizes Adjust the maximum number of persons each group can have Used by auto enrolling and self enrollment gt Automatically enroll students Randomly distribute students among the available groups gt Manually enroll persons Enroll individual persons to one or more groups gt Set self enrollment options A
12. enroll by choosing a larger group size some groups may become smaller than others or even remain empty all groups same size fi Ge different size for each group The group size takes only students in account In other words more than 10 persons may be enrolled in each group when the group size is 10 but at most 10 of those members will be students Instructors may always enroll persons to an otherwise full group using the manual enroll function the above limit is only for the self enroll and auto enroll functions Note that the students will be randomiy distributed over ai groups even the ones which are set unavailable Current status indicates the current status of group memberships in your course There are two options for distributing students over groups e All groups same size Every group should have the same number of members This distributes the students over all groups available and can result in empty groups if the limit is set high enough If the limit is set too low you will be prompted with an error e Different size for each group Students are distributed over the already existing groups according to the group size limits set with Set group sizes This option may be unavailable if no group size limits have been set Submit Submit Click Submit to finish Click Cancel to quit Click the Submit button to start distributing the students over the available groups Page 8 of 19 e Learning Support TU Delft
13. group individually Options Options You can choose whether the maximum number of persons per group only affects students or also persons with other roles instructor teaching assistant etc D the maximum affects only students the maximum affects all coursemembers You can at course level not per individual group indicate whether the limit on group sizes is affected by the number of users with the role of student or by all users in the course Submit Oh Submit Click Submit to finish Click Cancel to quit Click the Submit button to confirm the changed you ve made Page 7 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Automatically enroll students This option allows you to distribute students over the existing groups in the course Enrollment Options Enrollment options P Current status Number of groups 6 Number of course members 15 Not enrolled in any group 10 Number of students in this course Number of students not enrolled E You can either make each group the same size or set the size for each group individually When the choice different size for each group is grayed out then you have to set the group sizes first because the total capacity is insufficient to enroll everyone The suggested group size will result in an even distribution of students over the available groups Choosing a smaller size will result in an error because not all students will be able to
14. group should have the same number of members It is recommended to set this to a value where all users will be able to enroll themselves in a group and no empty groups remain e Different size for each group Students can enroll themselves into already existing groups according to the group size limits set with Set group sizes This option may be unavailable if no group size limits have been set Enrollment Options Enrollment Options Allow students to enroll in more than one group X yes Ge no If Allow students to enroll in more than one group is set to yes users can enroll themselves into more than one group in your course Availability Availability Make self enrollment available for students yes no Label for optional menubutton Important note To enable self enrollments to groups you must not only switch on the option Make self enrolment available for students above but also include the Tools Area in your Course Menu Set Make self enrollment available for students to yes to enable users to enroll themselves into groups This option is available in the Tools section of your Course Menu Note the Tools section entry in your Course Menu is required for self enrollment to work By entering a label in the Label for optional menubutton text field the Group Tool automatically creates one for you Page 11 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Submit Submit Click Submit to finish Click Cancel
15. he course Select What To Remove Select What To Remove Choose what you want to be removed from the selected groups Remove enrollments but keep groups Remove enrollments and groups This section determines what should be removed e Remove enrollments but keep groups all group memberships for the selected groups will be removed but the groups themselves remain e Remove enrollments and groups all group memberships for the selected groups will be removed as will the groups themselves Submit Submit When you submit this form you will get a page to fine tune and confirm the selected groups Click the Submit button to proceed to the next screen Page 15 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Group Enrollment Removal Selection Group Enrollment Removal Selection Please confirm the removal of all the group enrollments of the following groups or change the selection according to your specific needs REMOVE GROUP NAME ENROLLMENTS m bbhooligan 1234 4 m bbhooligan 1235 1 z Deel 1 001 1 m Deel 1 002 0 m Deel 1 003 0 m Groep Michiel 2 Gei Select All sl zl After you clicked the submit button you will be presented with the above screen which allows you to select the groups that will be affected by the removal This allows you to fine tune the selection made using the selected option in the previous window All checked groups will be removed Submit Click the Submit button to f
16. inish the removal Page 16 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Export Group Enrollments This option allows you to export the group memberships in this course All memberships will be exported in a CSV file You can the for example use this file to apply the group memberships to another course Export CSV File Export CSV file Filename Field delimiter comma K Include fields WW username m group name l first given name l last family name e mail address Filename The name of the file that the data will be exported to including extension Field delimiter The type of delimiter used to separate the fields comma semicolon or tab Include fields Which fields to include when exporting the group memberships Username and group name are always selected Submit 2 Submit Click Submit to finish Click Cancel to quit Click the Submit button to create the file with the exported data Based on your browser settings you will be prompted to save the file or it will open within your browser Page 17 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Import Group Enrollments This option allows you to import a previously created export file or a newly created batch file and apply the groups and group memberships Groups that do not exist will be created Users that are not enrolled in your course will be skipped Import CVS file Import CSV file Filename Browse_
17. llow or disallow students to enroll themselves into groups gt View enrollments groups Get a list of the groups in this course with the persons enrolled gt Group grade Add a grade for an existing or new assignment to all members of a group gt Remove enrollments groups Remove enrollments and or groups from this course gt Export group enrollments Export group enrollments to a CSV comma separated value file gt Import group enrollments Import group enrollments from a CSV file gt Manage groups Link to the standard Blackboard Manage groups page These options and their possibilities will be explained in the remainder of this user manual Page 4 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Create groups Using this option you can create one or more groups in your course and decide on their default settings Main Group Information Main Group Information P Current status Number of groups 6 Number of course members 15 Not enrolled in any group 10 Number of students in this course 5 Number of students not enrolled 4 Group name prefix Start with group number Number of groups The actual group name will consist of the group name prefix followed by the group number The prefix may be up to 120 characters long the starting number must be an integer equal to or bigger than zero and the number of groups must obviously be a positive value Example When 3 groups named
18. lt in the Blackboard Grade Center Page 14 of 19 e Learning Support TU Delft User Manual Advanced Group Tool Remove Enrollments And Groups Group Enrollment Removal Options Group Enrollment Removal Selection P Current status Number of groups 6 Number of course members 15 Not enrolled in any group g Number of students in this course 5 Number of students not enrolled 4 Choose in which way you want to select the groups Select groups by range Group name prefix P Starting with group number o Ending with group number nr Select all groups like Type a pattern that matches the groups you want to remove e g workGroup You can use the multiple characters and one character wildcards in your search The search is not case sensitive Pattern Select all groups This section determines the method of selecting the groups that will be removed There are three possiblities 1 Using select groups by range you can select a range of groups that have been created using the Advanced Group Tool characteristic for these groups is that they consist of a textual prefix and a sequential number 001 to 999 2 Using select all groups like you can define a search pattern for selecting groups This option allows you to use the wildcards one or more characters and a single character For example grp will select all groups that start with grp 3 Select all groups will select all available groups in t
19. o another 1 Inthe left column find the group that you want to move the users from 2 Select the users that you want to move e Hold the Control button while clicking to add individual users to the selection e Hold the Shift button while clicking to add a series of users to the selection 3 Select the Move to group option under Group actions in the center column 4 Inthe dropdown list select the group that you want to move the users to 5 Click the OK button under Remove from group The selected users will be moved to the selected group Copying user from one group to another The method for copying users is the same as when moving users with one difference instead of selecting the Move to group option select the Duplicate to group option Removing users from groups 1 In the left column find the group that you want to remove the users from 2 Select the users that you want to remove e Hold the Control button while clicking to add individual users to the selection e Hold the Shift button while clicking to add a series of users to the selection 3 Select the Remove from group option under Group actions in the center column 4 Click the OK button under Remove from group The selected users will be removed from the group Submit E Submit Click Submit to finish Click Cancel to quit Click the Submit button to save the changes that were made to the group enrollments Page 10 of 19 e Learning Support TU Delft User Manual
20. s This option allows you to alter the size of the groups in your course You can set a default group size or set a limit for each group individually Finally you can also set whether the limit affects all members of your course or only those with the role of student Default group size Default group size gt Current status Number of groups 6 Number of course members 15 Not enrolled in any group 10 Number of students in this course 5 BE Number of students not enrolled The maximum number of persons is individually adjustable for each group You can set a default group size which is convenient if all groups should have the same maximum or when only a few groups need a non standard maximum The suggested default is based on the number of groups and total number of persons enrolled in the course Only auto enrolling and self enrollment functions use groupsizes and its options The limits are not imposed on instructors when manually enrolling persons to a groups Recommended group sie 1 Default group size 5 This section allows you to set the default size for a group The recommended group size is based on the current number of groups and the number of users in your course Individual group sizes Individual group sizes group size bbhooligan 1234 Gef BE bbhooligan 1235 Gef BE Deel 1 001 es CE Deel 1 002 es CE Deel 1 003 es Chk Groep Michiel CERS BE Here you can set a non default group size for each
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