VisualBin User manual
Contents
1. LI Port cabin locker 3 FJ Port closet LI Port Stem Locker LI SB cabin locker 1 LI SB cabin locker 2 LI SB cabin locker 3 E SB Cockpit Locker gt he ll The blue bar at the top has 3 small icons a downpointing arrow a pushpin and a cross Currently the arrow has no function Clicking the cross will close the panel clicking the pushpin will hide the panel You can move the panel around by clicking holding the left mouse button on the blue bar at the top and dragging the panel around see also customizing the user interface The name of the locations is shown in bold with a little disc as icon Below the location the bins belonging to that location are shown with a yellow square as icon If you select a bin by clicking on the name the icon will receive a blue center highlight as shown by the bin at the bottom SB Cockpit Locker Observe that the bin also gets selected when you click the bin hotspot in the image and also when you have used the Find function from the toolbar to indicate the bin where the searched item was found Page 17 31 Copyright 2008 Sailsoft i The items grid panel The items grid panel This panel shows the items you have selected either by selecting a bin or by filtering Items in SB nr Locker dl X Category Jus StockWalue PurchaseDate SM ser Supplier Wlar Equipment nal ke pes 500 10 00 23 1 2008 Equipment TT cushions 29 95 119 802. 23 1 2008 3 2 9993 J Boat shop Supplies Engine oil lt 5 00 25 00 23 1 2008 31 12 9995 Sails Genoa pcs 1 420 00 1 420 00 23 1 2008 31 12 9998 Happy Sails Sails Genoa pes 950 00 350 00 1 12 2007 31 12 9998 Second hand Ropes amp sheets Sheet m 7 50 900 00 23 1 2008 31 12 9998 Boat shop Sails Spinnaker pcs 1 500 00 1 500 00 23 1 2008 31 12 9998 Happy Sails The blue bar at the top has 3 small icons a downpointing arrow a pushpin and a cross Currently the arrow has no function Clicking the cross will close the panel clicking the pushpin will hide the panel You can move the panel around by clicking holding the left mouse button on the blue bar at the top and dragging the panel around see also customizing the user interface You can decide which columns are shown in the grid You do this in the Settings and Options form you can open by slelecting the Options menu item in the main menu of VisualBin Besides you have several possibilities to tweak the grid 1 To sort the grid on a specific column click the column header 2 To resize a column grab the handle between two column headers and drag left or right 3 To move a column drag the column header to the place you want the column These tweaks are not persistent between different item selections To select an item in the grid for updating just click the item row in question and all item data will appear in the Data Entry form ready to cha
3. bin as indicated in the bar at the top you click the Add new item button The input cursor is automatically set to the first input field Item Name Use the tab key to proceed to the next field Using the tab key has also the advantage that the field gets selected and you can just overtype the value in that field without having to clear it first Observe that using the tab key in the calendar fields the input cursor proceeds to the next attribute month day year within the date field It is advised to play around a bit with the calendar controls to get used to them The money fields should show your local currency If that is not the case please check the currency settings in your version of Windows To delete the current item you click of course the Delete button VisualBin will ask for a confirmation if you have checked the appropriate option To save the new or modified item you click the Update Database button If you fail to do this the item will not be saved Page 16 31 Copyright O 2008 Sailsoft fr The Bin Locations panel treeview The bin and locations panel This panel shows all your locations and bins you have defined in the form of a two level treeview Bin Locations la My boat LT Achor locker LI Aft cabin locker 1 C1 Aft cabin locker 2 C1 Cabin bilge C1 Chart table C1 Fridge C1 Galley locker 1 C1 Galley locker 2 C1 Navigation area C1 Port cabin locker 1 LI Port cabin locker 2
4. text box e like the value in the text box If you also want to save this filter check the Save this filter box Now click the Filter button The example left filters all Food with a price over 10 euros Page 26 31 Copyright 2008 Sailsoft Options and settings Options and settings With options and settings you can set various preferences to suit your specific needs e You can set which columns you want to see in the grid e You can define your own measuring units e You can set a few particular program options e You can specify the settings for the printer You open the options window via the main menu item Options e Options Select the columns from the left listbox you want to see in the items grid by clicking the column name Copyright 2008 Sailsoft Page 27 31 FASSENT EE FF Fi cc gal m Ask for confirmation before deleting items Ask for confirmation before deleting bins Ask for confirmation before deleting locations Hotspot size Wid AE Ha 2 Page 28 31 Copyright 2008 Sailsoft Show page setup dialog Fit to page Show print dialog Fit to page width Show print preview dialog Default page settings Paper size A4 Page margins 10 The example above shows all tabs of the options window Page 29 31 Copyright 2008 Sailsoft FE Printing Printing the grid You can print the contents of the items grid by c
5. very basic so all main functions are just one click away The icons on the toolbar buttons are large and clearly marked so you do not need to find the function you require between a myriad of icons But let s introduce briefly the function of every button as they appear on the toolbar in the picture below A more extensive explaination you will find in the how to sections of this help file You arrive there by clicking the hyperlinks on this page or by selecting it by the help topic Fie View Options A _ x Location Delete y Frnt Overdue y Filter Find ltem T otals Location This button you probably will not need very often The function of the button is to introduce a new location for storing bins and items By clicking the button a small window opens asking you to enter the name and the file name of the image you want to use for this location To avoid unaccidentially clicking the button causing popping up the add location dialog you must click the little arrow next to the icon whereupon a small drop down menu opens Clicking on the item confirms you really want to add a new location Page 10 31 Copyright 2008 Sailsoft Delete With the delete button you remove the bin or the location you have selected in the treeview By removing a bin you also remove all items belonging to that bin By removing a complete location you also remove all the bins and items belonging to that location Print Clickin
6. Ownership of the Software and all copies modifications translations and merged portions thereof shall at all times remain with Sailsoft Il GRANT OF LICENSE and TERMINATION The Software and accompanying documentation are being licensed to you which means you have the right to use the Software only in accordance with this License Agreement The Software is considered in use on a computer when it is loaded into temporary memory or installed into permanent memory PERSONAL LICENSE This license is personal to you You may not sublicense lease sell or otherwise transfer the Software or any of the accompanying documentation to any other person You may use the Software only for your own personal use if you are an individual or for your own internal business purposes if you are a business COMPUTER SPECIFIC LICENSE Each permitted copy of the Software may be used only on ONE specific computer either a stand alone computer or a computer connected to a network owned or leased by you Once a copy of the Software has been installed on a computer it may not be used on any other computer If the Software is made available on a network it may be accessed only by ONE specific computer Once the Software has been accessed by ONE specific computer it may not be used on any additional computers without purchasing additional licenses UPDATES AND SUPPORT You are entitled to receive support for a period of 60 days from the day you received your license f
7. Page 13 31 Copyright 2008 Sailsoft This is how it works Suppose you want the Data Entry form docked to the right side of the main window next to the Bin Locations panel To do this you grab the header of the panel and start dragging A blue shadow and the docking aids occurs Keep dragging until your cursor is on the right side handle of the docking aid that is the docking aid with the 4 handles in the middle If you wanted it to be at the right side of both the Bin Locations AND the Items Grid you would have moved the panel to the docking aid all at the right 4 Closing a panel You can close a panel by clicking the cross in the header of the panel To re open the panel select it from the View menu It will re open in the same place as where it was closed 5 Resizing panels All panels can be resized by placing the cursor exactly on the border of a panel until a dragging handle appears Drag to move the border 6 Persistency When you close VisualBin it will remember the arrangement of the panels Next time you start VisualBin all panels will appear in the same arrangement as when you closed the program Page 14 31 Copyright 2008 Sailsoft Cy The data entry form The data entry form This panel you use to add items to the database to delete items from the database and to change items Active bin SB Cockpit Locker 0 X ee eed 150 sqm ol Update Database Delete ltem Ad
8. VisualBin User manual Page 1 31 Copyright 2008 Sailsoft Table of contents Welcome 10 Vis UB IM ne ee esse Er nantes e ns qe REE tisane ede ERRER 3 FT Ti UIE SU Se sree E EET Eee DEERE REE 5 Aeg a re E ae ee ee E N Re rian 6 Belore you D S en eee ae a eee nee ete de nn a Ron 8 What you can do with VisualBin si iissiiiieeessereeneeeeeeeneeesnnns 9 RO AR en EE EEEE 10 Customizing the user interface cece ccccccccseeeeeceeeeeeesaeeeeeeceeeceeeeseeceeeeeesasaeseeeeeeeesseeesseeeeeeeessaaeeeeeeeeesaaas 12 The data entry form cccccseccccceeseeeccesseecceeseeecseeeeceeseeeseaseeecsaseeeseuseessadeeeesaaeeeessuseeessageeessegeeesssasenenes 15 The Bin Locations panel treeview Li LER ERE ERE LERNER ERE LER E EET ERE EEG 17 The items grid panel iii LEE EEN E ERE LEE EL ERE LEE LEE LEE LEE LEE 18 POWO ada a NOWO CON a E 19 HOWTO add ND E E T REE 20 HOWTO add NEw SR a ee eee ee 21 HOW tO retrieve Hess anne de nana ae sie ea te au 23 PRONTO USO INO ME EP hea chem E E E E 25 Bioleg cae gle i E E AT E E E E A E OE PE eee A E T 27 FAN e E E 30 TOR 0 EEE 31 Page 2 31 Copyright 2008 Sailsoft Welcome to VisualBin VisualBin is designed to visually organize and categorize your items and assets into locations and bins It will help you to find back your items quick and in a natural way by visualizing the location and bin they are stored It will let you manage your items lists and signal the item
9. d new ltem The bar at the top has 3 small icons a downpointing arrow a pushpin and a cross Currently the arrow has no function Clicking the cross will close the panel clicking the pushpin will hide the panel You can move the panel around by clicking holding the left mouse button on the blue bar at the top and dragging the panel around see also customizing the user interface The form has a number of input fields and 3 buttons There are 3 types of fields requiring your input plain input boxes combo boxes and calendars Plain input boxes are Item Name Item Quantity Item Price Value in Stock Min Quantity Supplier Serial Number Manufacturer Brand Comments and Adjust Qty They can only be used for typing in data Combo boxes are Category and Unit of measure They are called combo box because they can both be used for typing in data as for selecting data by pulling them open You pull a combobox open by clicking the downpointing arrow on the right side of the box Page 15 31 Copyright 2008 Sailsoft Calendars are a special type of combo box You can straight type in a date or pull them open and select a date from the calender that opens Calendars are Purchase date and Expiration Date Both are filled with default dates the moment you add a new item For Purchase Date this is the current date today for Expiration Date it is December 31 9998 To add a new item to the currently selected
10. econd h Safety equipment he Has to be replaced shortly 0 0 Update Database Delete bern Add new ltem The Category field is a so called Combo box meaning that you can type in data directly or you can make a selection from a drop down menu The first time you define a category for your item the category name is saved in the database and added to the drop down menu So next time you want to add an item to the same category you do not need to type in the name of the category again but you can just pick it from the drop down menu Page 21 31 Copyright 2008 Sailsoft Active bin SB Cockpit Locker 0 X Genoa Sails w 4122007 M f2 E S5000 ed 3 4 5 10114240 17 18 19 20 26 The calendar fields are also designed as Combo box so you can type in a date directly in the box However when you open the box a calendar pops up where you can select a date by clicking different areas These areas are indicated with a red arrow in the example provided e Click on the name of the month to select another month e Click on the year and you can type or select a year e With the left and right arrows in the calendar header you can scroll through the month of the year e Clicking on Today Vandaag in the example will bring you to the current date e Clicking a day will set the date in the textbox Page 22 31 Copyright 2008 Sailsoft 1 How to retrieve items How
11. ew bin How to add a new bin to the active location Adding a new bin to a location is very easy Just click in the image on the spot where you want to define the new bin new hotspot appears and a small dialog pops up asking for the name of the new bin Enter a name for this new Gin Aft Cabin Locker 1 After confirming by clicking the OK button on the dialog the bin is added to the database It will appear as a hotspot on the image and also in the Bin Locations panel Observe that you can move the hotspot by dragging if it is not exactly in the place you want it to be Page 20 31 Copyright 2008 Sailsoft How to add new items How to add new items to the database Adding new items to the database is done via the Data Entry form To add a new item click the Add new item button The data entry fields will clear and the cursor will be set in the item name field You fill in field by field Use the tab key to proceed to the next field The only field that is obligatory is the item name field Just fill in the fields you require for this item You can leave the other fields alone if you do not need them and save the item to the database by clicking the Update Database button Some fields deserve a bit more elaboration Like the Category field Active bir SB Cockpit Locker Cat Supplies Equipment Ropes amp sheet W129 Books and Charts 1 12 2007 S
12. g the print button will make a print out of the current items in the items grid Printing is controlled by the way you have set the printing options like paper kind whether you want a preview or not etc Overdue The function under this button is to show all items that are overdue Overdue items are items of which the expiration date has passed You can set the expiration date when you enter a new item If you do not set the expiration date it is set by default to December 31 9998 Lowstock Lowstock items are items of which the item quantity in stock is less than the minimum quantity set for the item Filter The filter function in VisualBin is very powerful You can filter items on almost all attributes Once you have defined a filter you can save it for quick next time use Find item If you want to find a specific item quickly by its name or part of its name you use this function Totals Switching on the totals function will permanently show totals per category and bin of the current items in the grid Page 11 31 Copyright O 2008 Sailsoft 1 Customizing the user interface Customizing the user interface VisualBin is very flexible in how you think you like the user interface most You can hide panels close panels have them float or arrange them as you please 1 Hide a panel To hide a panel you click the pushpin in the header bar of the panel terii Lira barren Stor i HEE Expashord a
13. help you to understand how things are done in VisualBin as they are done Play around a little with the demo provided to get aquinted with the program Create bins and items Try out the filters When you are done you can delete the demo location including the demo bins and items You can also leave the demo in the database for a while and delete it later Have images of the locations you want to use in the program at hand and the location the images are saved on disk The format of the images can be gif ong jog or omp although bmp format is not recommended because of the space it takes in the database Best size for the images is from about 200 to 700 pixels wide and from about 200 to 400 pixels high you may want to expiriment with this to best fit your screen resolution and preference Remember you can hide panels to create more space for your image if you like Think about what categories you like to organize your items into Do not be tempted to create too many categories but also not too few Typical are 10 20 different categories Better less than more Copyright 2008 Sailsoft Page 8 31 1 What you can do with VisualBin What you can do with VisualBin Applications e Boating and cruising Visual Bin has been developed with the cruising folks in mind Pre paring for a cruise means victualizing and storing perish able food in different places in the boat VisualBin not only keeps track of
14. isk The format of the images can be gif png jpg or bmp Best size is from about 200 to 700 pixels wide and from about 200 to 400 pixels high you may want to expiriment with this to best fit your screen resolution and preference Remember you can hide panels to create more space for your image Page 5 31 Copyright 2008 Sailsoft License LicenseVisualBin is a proprietary product of Sailsoft VisualBin is no freeware You have to purchase a license from Sailsoft to use the program legally You will find directions on how to obtain a license for VisualBin on the Sailsoft web site www sailsoft nl and on the VisualBin website www visualbin com You can download a free trial there also The trial will remind you to purchase a license each time you start the program Below you will find the text of the License Agreement that will become valid after you have obtained your license for VisualBin from Sailsoft SOFTWARE LICENSE AGREEMENT This document is a legal agreement between you an individual or business and Sailsoft Use of the software indicates your acceptance of these terms As used in this License Agreement the term Software means the software you have obtained on any media including downloading of the Internet I PROPRIETARY RIGHTS The Software and any accompanying documentation are the proprietary products of Sailsoft and are protected under national laws and international treaty provisions
15. items of which the item quantity in stock is less than the minimum quantity set for the item All methods will retrieve items and show these in the items grid Page 24 31 Copyright O 2008 Sailsoft 1 How to use the filter How to use the filter z The filter window opens when clicking the filter button Filter on the toolbar Filler settings Select a ilter below or type name for naw filter Focd where prce gt 1U ero Delete Filtar a tem Name Zatecors O tem Quantty Unit cf Measure tem Price O _ Furckase Date _ Expiration Date sin Quanthy value iri Stuck supper Serial Number Manifactuer Comment You can use the filter to retrieve items on filter criteria you set in this window On top there is a combo box with all filters you have defined already If you want to re use it just select the filter you want and click the Filter button The filtered items will be shown in the items grid You can of course delete obsolete filters with the Delete Filter button Page 25 31 Copyright O 2008 Sailsoft To set the filter criteria click the checkbox next to the arguments you want to filter on and type the values you want to filter on in the text boxes Then you select the operator to use with the radio buttons e lt less than the value in the text box e equal to the value in the text box e gt greater than the value in the
16. licking th Print button on the toolbar The grid will be printed according the printing settings you have made in the Options Copyright O 2008 Sailsoft Page 30 31 Totalizing Totals by category Pushing the Totals button on the toolbar will show totals per category and grand total of the current items in the grid As long as the button is in the push down positions totals will be calculated dynamically also when the contens of the items grid changes Page 31 31 Copyright 2008 Sailsoft
17. nge Page 18 31 Copyright 2008 Sailsoft 1 How to add a new location How to add a new location to the database Adding a new location to the database requires an image of the location you want to add The format of the images may be gif png jog or bmp The size should be somewhere between 200 x 700 pix for best results Just try these things out by adding the location and if you don t like it delete it resize it with a graphics program and try again We also recommend some compressed format gif ong or jog for the picture since bmp files take a lot of space in the database To add a new location click the little arrow next to the Location button on the toolbar and then click the Add new location text VisualBin File View Options 2 98 Location Delete Print Add new location A new dialog box will open asking you for the location on disk of the image you want to use for this location and the name you like to give to the location With the Browse button you open a file dialog enabling you to find the file quickly Add new location Picture path Browse Locaton name Clicking the OK button will add the location including the image to the database Check if the image fits the canvas and if you are satisfied with the result you can proceed to add bins to the newly added location Page 19 31 Copyright 2008 Sailsoft How to add a n
18. pabilities e One click filtering of low stock items e One click filtering of items that are overdue e g consumption date passed e Upto 2GB database size means capacity for tens of thousands of items e Very flexible user interface user adaptable e Sorting on each column by simply clicking the column header e You decide which columns are shown in the items grid Page 4 31 Copyright 2008 Sailsoft Prerequisites Before you install VisualBin please be sure you have e Windows 2000 XP or Vista e 256 MB RAM or more e 20 MB free disk space e Atleast 800 600 screen solution 1024 x 768 is better VisualBin depends on the Microsoft Net 2 0 Framework It comes standard with Vista and is probably already installed on your XP computer If not the installation program will install the Net 2 0 Framework automatically before VisualBin is installed You can also install the Net 2 0 Framework yourself before you install VisualBin The Microsoft Net 2 0 Framework can be downloaded from the Microsoft website here lt is recommended that you play a little around with the program after the installation so you become familiar with the different functions Sometimes the handling of the panels like hiding docking and floating can be a bit confusing in the beginning Before using VisualBin please be sure you have images of the locations you want to use in the program at hand and the location the images are saved on d
19. rom Sailsoft Support shall be limited to e mail support from Sailsoft s office unless Sailsoft specifically agrees otherwise You are entitled to receive Software updates in accordance with Sailsoft policies Software updates will be announced on Sailsoft s website Support and software updates are not by definition free of charge however if there is a fee to be charged Sailsoft will notify you on beforehand Page 6 31 Copyright 2008 Sailsoft TERMINATION This license is effective from your date of obtaining your license and shall remain in force until terminated You may terminate the license and this License Agreement at any time by destroying the Software and the accompanying documentation together with all copies in any form Ill BACKUP COPY maximum of 3 copies of the Software may be created for archival or backup purposes IV NONPERMITTED USES Without the express prior written permission of Sailsoft you may not a use copy modify alter or transfer electronically or otherwise the Software or documentation except as expressly permitted in this License Agreement or b translate reverse program disassemble decompile or otherwise reverse engineer the Software Copyright 2008 Sailsoft Page 7 31 Before you begin Before you begin to enter data in VisualBin Before you begin working with VisualBin we advise a few preparation steps 1 Read through this help file It will really
20. s that are overdue It can produce lists of items that are low in stock It can keep records about suppliers warranty expiration dates and stock values The program is very versatile and will benefit a broad range of users Boat owners campers collectors gardeners just to name a few The program is also great for maintaining asset lists for insurance purposes A few inventory programs on the market offer similar functionality but none of these offer the versatility flexibility and unique visual experience of VisualBin ieir Skt rester Theres in BE Coop Lock 11 Cig Egied Binky curari Cochpa couch THa yae Etip Far cheats Shani Tale ples H kart ab breder lir jana Sechi Fuba Epasterliass Finy Supp i pos EW E 100 IANA p ESS 81S 2 120 ETHE E750 EIT 41208 ELM Cid bo F412 E KUN CL 1123 TETEE Ezam Eo EW 22 1208 GT Copyright 2008 Sailsoft i 71 12 5686 31 12 5668 1 12 5068 PE 1 Lew LE F rem 5 12 5866 w A g Heruiecuea Sesdbrbe Come A 0 D Bea chop 0 Bowl chop D Happy Ske Hood D Sword Unban Hae bo be repel sh U Happ a TL ce i Shall Page 3 31 Features e Visual representation of the locations and bins where your items are stored e Hotspots on bins for one click displaying of items stored in that bin e Items can be easily classified into categories you define e Totalling function with subtotals per category e Extensive filtering and searching ca
21. te En 1 1 LR p DFi Ceckp nche i pa CL Erra aha ER CEE EUR Gara per ELS dia 1 3 Eh Tera I T p Cr ure ES 17 12 2007 Hc az b rhamni Shami id m iC ro En El cr e as 1 a aa FINE ET 1781 T In the example above both the Data Entry panel and the Bin Locations panel are hidden You can unhide them by clicking on the tab at the side of the window Doing this the panel shows but it hides again after it looses focus If you want to keep it docked you need to click the pushpin again 2 Floating panels To make a panel float you double click on the header bar of the panel You can resize the panel and drag it to a place on the screen where it is out of the way If you want it back again docked to to place where it came from just double click the header again Page 12 31 Copyright 2008 Sailsoft juain zae E n Eaa D folio In the example above both the Data Entry panel and the Bin Locations panel are floating 3 Re arranging panels docking to another side of the main window If you are not happy with the panel arrangement you may want to re arrange the panels e g you want the Data Entry panel at the right and the Bin Locations treeview at the left Or something else Up to you To make re arranging panels a smooth operation VisualBin helps you with visual aids These docking aids are shown within the red circles in the example below
22. to retrieve items from the database Retrieving items from the database can be done in different ways depending on which search and select criteria you want to use The following methods are available to you to retrieve data A Print Overdue Lowstock Filter Find ltem Tota FED ayoa 1 Clicking a bin By clicking a bin either in the Bin Locations tree or on a hotspot in the image all items belonging to that bin are fetched from the database and shown in the items grid 2 Quick find button If you want to find a specific item quickly by its name or part of its name you use this button You do not need to know the name of the item s you are looking for Just type part of the name e g if you want to find butterscotch just type scotch It will not only find your butterscotch but also the fine bottle you have hidden under the starboard berth 3 Filter button The filter function in VisualBin is very powerful You can filter items on almost all attributes Once you have defined a filter you can save it for next time you need the same filter 4 Overdue button Page 23 31 Copyright 2008 Sailsoft The function under this button is to show all items that are overdue Overdue items are items of which the expiration date has passed You can set the expiration date when you enter a new item If you do not set the expiration date it is set by default to December 31 9998 5 Lowstock button Lowstock items are
23. where you have stored your groceries but can also produce a list of food that should be consumed shortly Keeping track of the places where you stored your tools and spare parts is just another useful feature of VisualBin as is keeping a register of your charts and pilots e Campers and motor homes What goes for boaters goes for campers as well of course e Gardening Why not use VisualBin for keeping track of all flora in your garden design so you can easily remember where you planted your tulip bulbs when it is time to shear the prunia what month the magnolia will bloom e Wine cellar Are you the happy owner of a wine cellar where you keep your precious wine coll ection VisualBin will prove to be a great application to keep track of your bottles e Insurance claims Insurance companies will always de mand a list of all items that were lost Your list should contain as much of the following information as possible a description of each item where it was purchase when it was purchased the amount you paid No need to say that VisualBin can easily produce this information Page 9 31 Copyright 2008 Sailsoft The toolbar The toolbar of VisualBin File view Options 2 02 Ob WSFA Location Delete Print Overdue Lowstock Filter Find ltem Totals Don t mistake the simple looking toolbar for lack of functionality In order to keep things fast and efficient the toolbar of VisualBin is kept
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