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Novell Filr 1.0.1 Web Application User Guide

1. Files Disappeared from Shared with Me or Shared by Me Too Many Sign Ins for WebDAV WebDAV Phantom Folders 22 Unable to Open Pictures from WebDAV in Microsoft Office Picture Manager Unable to Move Files and Folders within the WebDAV Interface Unable to EditFileSe 54 uie enr he db Mid ie eel ARR eee hgh EDGE eiu iss B 8 1 Viewing Which File Types Are Supported for Edit In Place B 8 2 Changing the Default Editor Settings for a Single File Type B 8 3 Changing the Default Editor Settings for All File Types B 8 4 X Changing the Default Editor Settings When the Editor is Not Installed in the Default LOCATION i pu hPa ee bea ee ek Ca eee oe be kd Cannot Upload a File Because it Is Too Large B 9 1 Increasing the Default Memory Amount on Windows B 9 2 Increasing the Default Memory Amount on Linux Contents 61 63 63 63 64 65 65 66 66 66 67 67 67 69 69 69 5 6 B 10 Files that Contain Extended or Double Byte Characters in the Filename Are Corrupt After a ZIP File Is Extracted C Accessibility for P
2. Viewing Who Has Access to a Folder Subscribing to Email Notifications from a Folder Configuring Folder Columns eea e a a rn 4 11 1 Showing and Hiding Columns 4 11 2 Renaming Columns 4 11 8 Changing Column Order 4 11 4 Adjusting the Column Width 4 11 5 Restoring Column Defaults Configuring the Number of Files to Display on a Folder Page Using Filters on Folders 0 0 02 cee ee ee eee nee 4 3 1 Filtering a Folder Elster eee eas book Res DL eee 4 13 2 Creating a Preconfigured Filter 413 3 Applying a Preconfigured Filter 4 13 4 Modifying a Preconfigured Filter 4 13 5 Deleting a Filter v2 4 422 eee eee SA a EEA Sending an Email to Folder Contributors 5 Performing Administrative Tasks on Your Folders 5 1 Configuring Folders to Send Email Notifications to Other Users 6 Working with Files 6 1 6 2 6 3 6 4 6 5 6 6 Greating
3. 20 2 3 Accessing Files and Folders in the Corporate File System Net Folders 20 2 4 Accessing Your Personal Files My Files 20 2 5 Searching for Information 21 2 5 1 Using Search a MUR a UP POR iene A eta Pa NOR 21 2 5 2 Frequently Used Words That Are Not Recognized in a Search 25 2 5 8 Special Characters in Search 25 2 6 Subscribing to a Folder or File 2 25 2 6 1 Subscribing to a Folder or File 25 2 6 2 Overriding Higher Level Subscription Settings 26 2 6 3 Adding and Modifying Delivery Destinations 27 3 Sharing Files and Folders 29 3 1 Understanding Access Rights 29 3 2 Sharing Files rachat ee X RE eA 30 8 3 SharingFolders i eise eru PLEEAU eA E a EE a eee 31 3 4 Sharing with People Outside Your Organization 33 3 4 1 Logging in As an External User to See a Shared Item 34 3 4 2 Understanding OpenID 2 35 Contents 3 4 3 5 3 6 3 7 3 8 3 9 3 4 3 Making Files Accessible to th
4. 11 1 2 8 Accessing Novell Filr from a Mobile Device 11 1 3 Accessing Novell Filr from a Web Browser 11 1 4 Getting to Know the Novell Filr Web Interface and Its Features 12 1 4 1 Understanding the Masthead 13 1 4 2 Understanding the Content Area 14 1 5 Modifying Your Profile Lee ee eee I hh 14 1 6 Displaying Help Documentation 0 cect teens 15 1 7 Logging OUti zoo lle bes Re hl Reed ee Bela Peet ee Rei ve Y ida 16 2 Getting Informed 17 2 1 Finding What siNew iis Lars Sea ev eee ead Pe EE Ai 17 2 1 1 Viewing New Files cerium See ee a EN 17 2 1 2 Marking a Fileas Unread ERI be daha eae eats 18 2 1 3 Commenting on a New File 18 2 1 4 Subscribing to a New File 18 21 5 Sharing a New File c 22260 b a a A a pnm bee Paes 19 2 1 6 Downloading a New File 2 0 ee eee eee 19 2 1 7 Displaying Only Unread Files 19 2 1 8 Pausing Updates on the What s New Page 19 2 1 9 Configuring How Many Files Are Displayed on a Page 20 2 2 Accessing Shared Files and Folders
5. Sending an Email to File Contributors Using Novell Filr on Your Mobile Device Managing Filr Files from Your Desktop Restoring Deleted Items Rights Associated with Undeletion Undeleting Folders and Files Undeleting Files in Net Folders 10 Managing Your Data Quota 10 1 10 2 10 3 10 4 10 5 10 6 A 1 A 2 Understanding Data Quotas 0 0 0 ccc rr Viewing Your Data Quota 2 6 ett mms 10 2 1 Viewing Your User Data Quota Adding Files to the Filr Site When You Are Over Your Quota Using Net Folders When You Are Restricted by a Data Quota Adding Files Through WebDAV When You Are Restricted by a Data Quota Making Disk Space Available by Purging Deleted Items What s New in Novell Filr 1 x Mobile App Enhancements v1 0 2 Desktop Application Enhancements B Troubleshooting B 1 B 2 B 3 B 4 B 5 B 6 B 7 B 8 B 9 Unable to Edit Files on Windows 7 with Microsoft Office 2007 or Later You Are Unable to Change Your Filr Password
6. Accessing Novell Filr from a Mobile Device You can access Novell Filr from any iOS or Android mobile device For more information see the Novell Filr 1 0 Mobile App Quick Start http www novell com documentation novell filr1 filrl qs mobile data filr1 qs mobile html ProdX architecture odt ve 5 Rs of Marketing docx Accessing Novell Filr from a Web Browser In addition to starting Novell Filr from a Web browser as discussed in this section you can also access Filr from your desktop or from a mobile device as described in Section 1 2 2 Accessing Novell Filr from Your File System on page 11 and Section 1 2 3 Accessing Novell Filr from a Mobile Device on page 11 To start Novell Filr from a Web browser 1 Launch a Web browser such as Mozilla Firefox or Internet Explorer 2 Go to the URL of your corporation s Novell Filr site Getting Started 11 12 Forgot your password 3 Conditional If Guest access has been enabled on your Filr site you can click Enter as guest on the login dialog box to log in to the Filr site as the Guest user Only items that have been shared to the public are available to the Guest user 4 Optional Select Use OpenID Authentication if you do not have a Filr account and you want to sign in using your Google or Yahoo account this leverages OpenID authentication To use this option you must have either a Google or Yahoo account For more information about Open
7. 4 Continue filling out the Send Email form then click Send 58 Novell Filr 1 0 1 Web Application User Guide Using Novell Filr on Your Mobile Device You can access Novell Filr from your iOS or Android mobile device Access to the Filr site through the app can be deactivated by your Filr administrator If you are unable to access Filr through the app consult your Filr administrator For more information about exactly which procedures are supported when accessing Filr from a mobile device tap Settings gt Help from the mobile app or see the Novell Filr 1 0 Mobile App Quick Start http www novell com documentation novell filr1 filr1_qs_mobile data filr1_qs_mobile html Using Novell Filr on Your Mobile Device 59 60 Novell Filr 1 0 1 Web Application User Guide Managing Filr Files from Your Desktop You can synchronize your Novell Filr files with your computer then modify the files without accessing the Filr site directly Additions and modifications are synchronized between Filr and your computer The Novell Filr Desktop Application is available for Windows and Mac For more information see the Novell Filr 1 0 Desktop Application for Windows Quick Start http www novell com documentation novell filr1 filr1_qs_desktop data filr1_qs_desktop html and the Novell Filr 1 0 Desktop Application for Mac Quick Start http www novell com documentation novell filr1 filrl qs desktopmac data filr1 qs desktop html Managing Filr Fil
8. You Are Unable to Change Your Filr Password Problem You cannot change your Novell Filr password as described in section Section 1 5 Modifying Your Profile on page 14 If you cannot modify your Filr password it is probably because your personal information is being synchronized from an external directory server You must consult your Filr administrator to make any changes Files Disappeared from Shared with Me or Shared by Me Problem Files that were once in your Shared with Me or Shared by Me area are no longer there Troubleshooting 71 72 B 4 B 5 B 6 If a file was removed from your Shared with Me area it is likely that the share expired or that the share was revoked by the user who shared it with you If a file was removed from your Shared by Me area the file might have been moved to another location When a file is moved from a Net Folder to a My Files area or from a My Files area to a Net Folder the file is no longer displayed in your Shared by Me or Shared with Me area For more information about moving a file see Section 6 8 Moving Files on page 55 Too Many Sign Ins for WebDAV Problem When you use WebDAV you must specify your Novell Filr username and password more than once This is expected behavior for WebDAV WebDAV requires that you sign in each time you access a separate program for example your Web browser and Filr It might ask you to sign in again to access a file If you are
9. Section 1 5 Modifying Your Profile on page 14 Section 1 6 Displaying Help Documentation on page 15 Section 17 Logging Out on page 16 About Novell Filr Novell Filr lets you work with files in important ways Access Access the files you need in multiple ways including from a Web browser from your desktop or from a mobile device For more information see Section 1 2 Accessing Novell Filr on page 10 Share Share files with your co workers and grant them specific rights to the files For example you can share a file and give User A Read Only access then share the same file and give User B Edit access You can easily see what has been shared with you and what you have shared For more information see Chapter 3 Sharing Files and Folders on page 29 Collaborate Make comments on a file All users with access can see your comments and make comments of their own For more information see Section 6 2 Commenting on a File on page 52 Filr allows you to access share and collaborate on two key types of files Section 1 1 1 Files in Net Folders on page 9 Section 1 1 2 My Files on page 10 Files in Net Folders Novell Filr gives you easy access to folders and files on your corporate file system Corporate files can be files on your home directory files on a mapped drive or files on a remote server Filr gives you seamless access to these files regardless of their location The
10. Words Per Item Select the number of words to display for each search result Sort by Select how you want to sort your search results You can sort search results by the following categories Relevance When you select Relevance the most relevant results are displayed at the top of the list Date When you select Date the results that were most recently added or modified that match the search criteria are displayed at the top of the list Reply Count When you select Reply Count entries that have the most replies are displayed at the top of the list Sort by secondary Enables you to sort your search results by a secondary category If you want to sort by only one category select the same category that you selected in the Sort by drop down list Authors Search for items based on the author Last Activity in Days Select to search for items that have been active in the last 1 3 7 30 or 90 days Creation Dates Search for items based on when the items were created In the fields provided specify the start and end dates of the desired interval Modification Dates Search for items based on when the items were last modified In the fields provided specify the start and end dates of the desired interval 4 Click OK gt Close Managing and Using Folders 47 4 13 3 4 13 4 4 13 5 4 14 Applying a Preconfigured Filter 1 Navigate to the folder where you have already created the filter that you want to ap
11. or Shared by Me o3 tabs assuming that you have rights to share the folders You cannot share Net Folders You can share only the files within the Net Folders When sharing folders in your Home directory all files and subfolders within the folder are also shared However if any files or subfolders in the folder you are sharing are marked as Read Only in the file system the following behavior applies regardless of the share rights that you grant when sharing the folder in Filr Files that are marked as Read Only in the file system can be seen but not modified by the user receiving the share Subfolders that are marked as Read Only in the file system might not be visible to the user receiving the share if the subfolder does not inherit its access control settings from the parent folder Sharing Files and Folders 31 2 Select one or more folders that you want to share then click Share or Click the drop down arrow Q next to the folder that you want to share then click Share this Folder The Share dialog box is displayed 3 Conditional To share with internal Filr users go to the Share with field and begin typing the name of the user or group with whom you want to share the folder then click the name when it appears in the drop down list 4 Conditional To share with users external to your organization specify the user s email address in the Share with field then click the plus icon Your Filr administrator must e
12. s New in Novell Filr 1 x Welcome to Novell Filr 1 x This section provides a list of new features and enhancements in the end user environment Section A 1 Mobile App Enhancements v1 0 2 on page 69 Section A 2 Desktop Application Enhancements on page 69 Mobile App Enhancements v1 0 2 The Novell Filr 1 0 2 Mobile App includes enhanced features including the ability to share files and folders directly from the mobile app Also included is the ability to rename and delete files and folders as well as to create new folders The Filr 1 0 2 Mobile App requires a connection to a Filr 1 0 1 server in order for the sharing feature to be available For more information see the Novell Filr Mobile App Quick Start http www novell com documentation beta novell filr1 filr1 qs mobile data filrl qs mobile html Desktop Application Enhancements The Novell Filr desktop applications for Mac and Windows include performance and stability improvements For more information about the Filr desktop application see the Novell Filr 1 0 Desktop Application for Windows Quick Start http www novell com documentation novell filr1 filrl qs desktop data filrl qs desktop html and the Novell Filr 1 0 Desktop Application for Mac Quick Start http www novell com documentation novell filr1 filrl qs desktopmac data filrl qs desktop html What s New in Novell Filr 1 x 69 70 Novell Filr 1 0 1 Web Application User Guide B Troubleshoo
13. then click the folder name when it appears Working with Files 55 6 9 6 10 Click the Browse icon _ amp _ and browse to and select the folder where you want to move the files If the location where you want to move the file is already displayed in the Current Destination Folder field you do not need to make any selection The Current Destination Folder field displays the destination where you most recently copied or moved an item 5 Click OK Copying Files Novell Filr enables you to copy files into any folder where you have appropriate rights including to and from Net Folders The access control settings for the file are changed to match the access control settings of the destination folder If you do not have sufficient rights this option is not available to you 1 Navigate to the folder that contains the files that you want to copy 2 Select one or more files that you want to copy 3 Click More gt Copy The Copy dialog box is displayed 4 Choose one of the following actions In the Destination Folder field begin typing the name of the folder where you want to copy the files then click the folder name when it appears Click the Browse icon 5 then browse to and select the folder where you want to copy the files If the location where you want to copy the file is already displayed in the Current Destination Folder field you do not need to make any selection The Current Destination Folder field displays
14. Adding Files Through WebDAV When You Are Restricted by a Data Quota When you add files to the Novell Filr site through WebDAV the files still count against your data quota just as if you had added the files through the regular Filr interface 10 6 Making Disk Space Available by Purging Deleted Items Files that have been deleted but not yet purged still count toward your data quota Folders that do not contain files do not count toward your data quota If you have reached your allotted data quota you need to purge deleted files You can purge any item that you have rights to delete IMPORTANT Purged items cannot be recovered When you purge items from the Filr site remember the following Purging a file also purges all comments and replies Purging a folder also purges all files and subfolders that are associated with that folder 1 Navigate to the folder where the deleted item that you now want to purge previously resided For example if you want to purge a file that was in your My Files area navigate to the appropriate folder in your My Files area 2 Click the Trash icon m in the upper right corner of the page The Trash page displays all folders and files that have been deleted in or below the current folder 3 Select the item that you want to purge 4 Click Purge gt Yes The item is purged from the Filr site Managing Your Data Quota 67 68 Novell Filr 1 0 1 Web Application User Guide A 1 A 2 What
15. Extension then click OK B 8 4 Changing the Default Editor Settings When the Editor is Not Installed in the Default Location 1 Click your linked name in the upper right corner of any Filr page Brigitte Le Saux Brigitte Le Saux Data Quota 100 MB Quota Used 0 45 MB Sign out 2 Click the Personal Preferences icon to display the Personal Preferences dialog box 3 Click Define Editor Overrides 4 In the Extension column ensure that the correct file extension is selected in the drop down list 5 Inthe field in the Application column specify the path to the application that you selected in Step 4 Troubleshooting 75 For example if your OpenOffice application is installed in a location other than the default location and you want Filr to recognize the unique location specify the pathname to the OpenOffice application 6 Click OK B 9 Cannot Upload a File Because it Is Too Large Problem You are having trouble uploading a file because the file is too large You might be able to fix this problem by increasing the default amount of memory used by Java applets Section B 9 1 Increasing the Default Memory Amount on Windows on page 76 Section B 9 2 Increasing the Default Memory Amount on Linux on page 76 B 9 1 Increasing the Default Memory Amount on Windows 1 Navigate to the Control Panel 2 Double click Java The Java Control Panel is launched Select the Java tab In the Java Applet Run
16. corporate files that you have access to are defined by your Filr administrator In Filr you access these corporate files by clicking Net Folders in the masthead Or for files in your Home directory you access them by clicking My Files For more information about Net Folders see Section 2 3 Accessing Files and Folders in the Corporate File System Net Folders on page 20 Getting Started 9 1 1 2 My Files The My Files area can contain personal storage files files that you upload directly to the Filr site and files from your Home directory Your Filr administrator determines the functionality that is available to you in the My Files area You can upload files directly to the Filr site for your personal use or to promote collaboration You can create folders to better organize your files For more information about how to upload files see Section 4 7 Adding Files to a Folder on page 42 For more information about how to create a folder see Section 4 1 Creating a New Folder on page 39 Files and folders that are located in your My Files area are visible only to you by default You can make files and folders available to others by sharing them as described in Chapter 3 Sharing Files and Folders on page 29 Unlike files in the Net Folders area personal storage files in the My Files area do not exist on an external server but rather on the Filr server itself Files in your Home directory do exist on an exter
17. deleted as discussed in Section 10 6 Making Disk Space Available by Purging Deleted Items on page 67 Section 10 2 1 Viewing Your User Data Quota on page 66 Viewing Your User Data Quota If your administrator has set a user data quota and if you are an active contributor to your Novell Filr site you might want to periodically view your current data quota to ensure that you are not approaching the user limit To view your current data quota and how much you are currently using 1 Click your linked name in the upper right corner of any Filr page Sign out Your data quota is displayed along with the amount you are currently using Adding Files to the Filr Site When You Are Over Your Quota If you have exceeded your data quota but you still need to add files to the Novell Filr site you need to decrease your disk usage by purging files that you have previously deleted For information on how to purge deleted items see Section 10 6 Making Disk Space Available by Purging Deleted Items on page 67 66 Novell Filr 1 0 1 Web Application User Guide 10 4 od Net Folders When You Are Restricted by a Data uota Files stored in Net Folders including your Home directory do not count against your data quota because they are not uploaded into the Novell Filr site For more information about Net Folders see Section 2 3 Accessing Files and Folders in the Corporate File System Net Folders on page 20 10 5
18. field the field name is always case sensitive For example when searching the fileName field you musttype fileName rather than filename Novell Filr 1 0 1 Web Application User Guide Example sales figure finds matches for sales and figure giving higher relevance to the term sales files with more occurrences of the term sales are displayed first in the search results To give even higher relevance sales 2 is higher than sales and sales 3 is higher than sales 2 and so forth You can also give relevance to phrases For example sales figure 2 marketing figure tree excludes all items containing tree Tree TREE and so on title meetingfinds instances of the word meeting in the file s Title field emailAddress jchavez finds instances of jchavez in the Email Address field 2 5 2 2 5 3 2 6 2 6 1 Frequently Used Words That Are Not Recognized in a Search NOTE This section applies only to English Frequently used words in languages other than English are not removed when performing a search Filr removes frequently used words that have no inherent meaning when you perform a search Words that are not recognized in a search are a an and are as at be but by for if in into is it no not of on or such that the their then there these they this to was will For Filr the admin cannot modify this list because it involves editing the properties
19. file This includes when you perform a search with quotation marks For example searching for sell the JI a products in quotation marks returns all of the following sell their products sell with products sell the products and so forth However it would not return sell products Special Characters in Search Filr views the underscore _ character as a break in the word For example if you enter market_analysis into the Search field Filr returns items with market and analysis If you want Filr to return only items with the entire name market_analysis you need to wrap the name in quotes market analysis Subscribing to a Folder or File You can configure Novell Filr to send you email notifications for folders and their subfolders or for individual files This is called subscribing to a folder or file Also folder owners can configure Filr to send email notifications to you If you are particularly interested in a specific folder or file you might want to subscribe to that folder or file When you subscribe to a folder or file Filr notifies you of the activity that takes place in the folder or file You must have an email address in your Filr profile in order to subscribe to files and folders If you do not already have an email address specified in Filr modify your profile as described in Section 1 5 Modifying Your Profile on page 14 The following video walks you through the proce
20. files and folders When it is selected no changes are made to previously defined subscription settings for any of the files or folders that are selected Optional Select Override preset subscription settings if you want your selections to override those made by the administrator or folder owner This option is available only when subscribing to a single folder For more information see Section 2 6 2 Overriding Higher Level Subscription Settings on page 26 6 Click OK 2 6 2 Overriding Higher Level Subscription Settings 26 If a folder owner or administrator has configured a folder to send you email notifications you can override the higher level settings 1 Select the check box to the left of a single folder where you want to override the higher level subscription settings You cannot select more than one folder when overriding higher level subscription settings 2 Click More gt Subscribe Novell Filr 1 0 1 Web Application User Guide The Subscribe dialog box is displayed 3 Select the kinds of notification that you want to receive 4 Select Override preset subscription settings 5 Click OK If you want to receive no email notifications 1 Select the check box to the left of a single folder where you want to override the higher level subscription settings You cannot select more than one folder when overriding higher level subscription settings 2 Click More gt Subscribe The Subscribe dialog box is di
21. in Section 2 5 Searching for Information on page 21 or you can create a filter as described inSection 4 13 2 Creating a Preconfigured Filter on page 47 46 Novell Filr 1 0 1 Web Application User Guide 4 13 2 Creating a Preconfigured Filter Filr enables you to create multiple filters in your folder You can easily apply those filters to help you quickly sift through items in the folder 1 Navigate to the folder where you want to create the filter 2 Click the drop down arrow next to the Filter List field then click Manage Filters 3 Click Add a New Filter Filter Name Specify a name for the filter Make This Filter Available to Everyone Select this option if you want the filter to be available to all users who visit the folder If this option is not selected the filter is available only to the user who created it Text Enter the specific text that you are searching for For more information about the various ways that you can refine a text based search see Section 2 5 1 Using Search on page 21 Search Entire Site Searches the entire site Search My Files Searches only in your My Files area Search Net Folders Searches in Net Folders Search Shared with Me Searches in your Shared with Me area Search deleted items Searches for items that have been deleted The search returns only items that have been deleted Items Per Page Select how many results you want to display on each Search Results page
22. of the day that you select After Specify a certain number of days for the rights to remain active Each day is counted as a 24 hour period from the time that you set the expiration 8 If you want to include a personal note in the share 8a Click none in the Note column next to the user or group s name The Edit Note dialog box is displayed 8b Specify a personal note for the user or group you are sharing with Only the users and groups that you share with can read the note The share note cannot exceed 255 characters in length 8c Click OK 9 To ensure that users are notified about the shared item ensure that Notify is selected Notifications contain the following information A link to the shared item The note that was entered specifically for the user that the item is being shared with see Step 8 When the share expires See Step 7 10 Next to the Notify check box choose from the following notification options All recipients All recipients in the share list are notified Only newly added recipients Only recipients that you add to the share list are notified New and modified recipients Only recipients whose share rights you are modifying as well as new recipients are notified 11 Click OK 3 3 Sharing Folders You can share folders with both internal and external users 1 Navigate to the folder that you want to share You can share folders in your My Files E including your Home directory Shared with Me GE
23. one of the available URLs in order to either see the shared file or download the shared file Your Filr administrator must enable this functionality 6 Select the access rights that you want to grant to the user or group 6a Conditional If you are sharing with an external user or with the public click in the Access column next to the user or group s name to display the Grant Share Rights dialog box If you are sharing with an internal user or group the Grant Share Rights dialog box is already displayed 6b Select the rights that you want the user or group to have Viewer Users can view individual files that are shared with them or all files within the folder that is shared with them This is the only option available when sharing with the public Editor Users can view and modify individual files that are shared with them or all files within the folder that is shared with them 6c In the Allow the recipient to re share this item with section select whether you want them to be able to share with internal users external users and the public 6d Click OK 7 If you want the rights that you selected in Step 6 to expire 7a Click Never in the Expires column next to the user or group s name The Share Expiration dialog box is displayed 30 Novell Filr 1 0 1 Web Application User Guide 7b Choose either of the following options then click OK On Select a given day for the rights to expire Rights expire at the beginning
24. system What s New Click the What s New icon Ej to see an up to date view of the latest changes that are happening in the Filr site Use this area to view the latest changes to documents that you have access to New files and modified files are displayed here along with information about which users modified the files For more information about this feature see Section 2 1 Finding What s New on page 17 My Files Manage all the files that you have created For more information about this feature see Section 1 1 2 My Files on page 10 Shared with Me View all the files that other users have shared with you For more information about this feature see Section 3 6 Viewing Items Others Have Shared with You on page 36 Shared by Me Manage all the files that you have shared with other users Use this area to manage the rights that other users have to the files that you have shared with them You can revoke rights grant additional rights and so forth For more information about this feature see Section 3 5 Viewing Items You Have Shared on page 36 Net Folders View all the files and folders that you have access to on your corporate file system For more information about this feature see Section 2 3 Accessing Files and Folders in the Corporate File System Net Folders on page 20 Getting Started 13 14 Name Link Click your linked name in the upper right corner of any Filr page t
25. the destination where you most recently copied or moved an item 5 Click OK Deleting a File Novell Filr enables you to delete files from any folder where you have appropriate rights If you do not have sufficient rights the option is not available to you Files in the My Files area can be deleted and then restored from the trash at a later time Files in Net Folders must be purged and cannot be recovered This functionality is available only from the Web interface 1 Navigate to the folder that contains the files that you want to delete 2 Select one or more files that you want to delete 3 Click Delete Yes This option is available only for files in the My Files area To remove files from Net Folders you must purge them or To purge the item and permanently delete it click More gt Purge gt Yes 56 Novell Filr 1 0 1 Web Application User Guide IMPORTANT Purged items are permanently deleted from the Filr system as well as from the file system for files in Net Folders and cannot be recovered For information about how to recover a file from the trash see Section 6 11 Undeleting a File on page 57 For information about how to delete a file from within the Filr mobile app see the Filr Mobile App Quick Start http www novell com documentation novell filr1 filr1_qs_mobile data filrl qs mobile html 6 11 Undeleting a File Novell Filr enables you to undelete a file that has been deleted restorin
26. using Windows Authentication you might not experience this problem WebDAV Phantom Folders Problem When you use Novell Filr to access a WebDAV folder you might see a link to a subfolder that does not exist a phantom folder Clicking the link to the phantom folder returns you to your current folder Therefore it has no effect This error is caused by an interaction between WebDAV and Windows Explorer It does not occur consistently and there is no Filr solution for this problem Simply ignore phantom folders if you encounter them Unable to Open Pictures from WebDAV in Microsoft Office Picture Manager Problem When you attempt to open pictures from WebDAV in Microsoft Office Picture Manager you see the following error message Picture Manager is unable to open pictures over the Internet that are not froma Windows SharePoint Services picture library Please specify a valid picture library and try again This message occurs because Microsoft Office Picture Manager does not support the standard WebDAV protocol Novell Filr 1 0 1 Web Application User Guide B 7 B 8 B 8 1 To work around this problem 1 Copy the picture file to your local machine then open the file using whatever photo viewer you want Unable to Move Files and Folders within the WebDAV Interface Problem You cannot drag and drop or otherwise move files from one folder to another within the WebDAV interface Moving files and folders within the WebDA
27. whose order you want to change 4 Click the Up Arrow and Down Arrow icons in the Order column to move the column up or down 5 Optional Select Set the default folder columns for everyone if you want all users to see only the columns that you have selected 6 Click OK Adjusting the Column Width 1 Navigate to the folder where you want to adjust column widths 2 Click the Configure icon in the upper right corner of the page next to the filter then click Edit Column Sizes 3 Inthe Resize column click and drag the arrow icons to resize each column You can see the columns resize in real time or Adjust the numbers in the Size column for each column that you want to resize then use the Unit column to specify whether the numbers represent pixels or percent If all the column widths are set to a fixed pixel value the rightmost column is automatically overridden to use 100 4 Click OK Restoring Column Defaults You can restore the column defaults if you have made changes to the columns that you no longer want to retain 1 Navigate to the folder where you want to restore the defaults for columns 2 Click the Configure icon in the upper right corner of the page next to the filter then click Edit Column Layout 3 Click Restore Default Settings Configuring the Number of Files to Display on a Folder age You can select how many files per page you want to be displayed in each folder on the Novell Filr site 1
28. Click your linked name in the upper right corner of any Filr page Managing and Using Folders 45 4 13 4 13 1 Brigitte Le Saux Brigitte Le Saux Quota Used 0 45 MB Sign out 2 Click the Personal Preferences icon The Personal Preferences dialog box is displayed 3 In the Items per Folder Page field specify the maximum number of items that you want to be displayed on each page in the Filr site The default is 25 4 Click OK Using Filters on Folders Folders in Novell Filr provide a filter that helps you quickly sift through information in your folder Section 4 13 1 Filtering a Folder List on page 46 Section 4 132 Creating a Preconfigured Filter on page 47 Section 4 13 3 Applying a Preconfigured Filter on page 48 Section 4 13 4 Modifying a Preconfigured Filter on page 48 Section 4 13 5 Deleting a Filter on page 48 Filtering a Folder List To quickly sift through information in a folder or area by typing a portion of a word or phrase 1 Navigate to the area or specific folder where you want to filter the information such as the Shared with Me area or the My Files area 2 In the upper right corner of the page click the Filter List field 3 Type the portion of the word or phrase that you want to filter then press Enter Only folders or files whose titles begin with exact matches of what you typed are displayed For a more robust search experience you can perform a search as described
29. ID see Section 3 4 2 Understanding OpenID on page 35 This functionality must be enabled by the Filr administrator Some Filr sites will not allow authentication through OpenID 5 In the User ID field specify your Filr username 6 In the Password field specify your Filr password If you do not know your Filr username and password contact your Filr administrator The Forgot your password button applies only if you are an external user you were invited to the Filr site through an email invitation If this is your company s Filr site you are most likely an internal user and you cannot change your password by using this feature 7 Click OK 14 Getting to Know the Novell Filr Web Interface and Its Features When you first launch Novell Filr in a Web browser you see the My Files page You can manage all of the files that you have created from this page Novell Filr 1 0 1 Web Application User Guide 1 4 1 Content Area Masthead Novell Ee ri Julio Chavez My Files Shared with Me Shared by Me Net Folders zu My Files New Folder Add Files Modified Apr 9 2013 1 41 PM Apr 9 2013 1 41 PM iw 5 Rs of Marketing docx Jan 25 2013 4 52 PM Section 1 4 1 Understanding the Masthead on page 13 Section 1 4 2 Understanding the Content Area on page 14 Understanding the Masthead The Masthead contains the following features User List Click the User List icon ey to see a list of all users in your
30. Novell Filr 1 0 1 Web Application User Guide 4 5 4 6 Copving a Folder Novell Filr enables vou to copv a folder into anv folder where vou have appropriate rights including to and from Net Folders The access control settings for the files are changed to match the access control settings of the destination folder 1 Navigate to the folder or location that contains the folder that vou want to copv 2 Select the check box next to the folder that you want to copy then click More gt Copy or If you are in the folder that you want to copy click the folder name click the Configure icon next to the folder name then click Copy Folder The Copy page is displayed 3 In the Destination Folder field begin typing the name of the folder where you want to copy the folder then click the folder name when it appears or Click the Browse icon and click on the location where you want to copy the folder 4 Click OK Moving a Folder Novell Filr enables you to move a folder into any folder where you have appropriate rights except for moving a Net Folder into a Filr folder non Net Folder The access control settings for the folder are changed to match the access control settings of the destination folder 1 Navigate to the folder or location that contains the folder that you want to move 2 Select the check box next to the folder that you want to move then click More gt Move or If you are in the folder that you want to move clic
31. Step 8 When the share expires See Step 7 10 Next to the Notify check box choose from the following notification options All recipients All recipients in the share list are notified Only newly added recipients Only recipients that you add to the share list are notified New and modified recipients Only recipients whose share rights you are modifying as well as new recipients are notified 11 Click OK 3 4 Sharing with People Outside Your Organization NOTE This functionality must first be enabled by your Filr administrator before you can share with users outside your organization Filr enables you to designate specific users who are not part of your organization and grant them access to view and collaborate on your corporate files When you share an item with a user external to your organization a Filr account is automatically created for that user by using the user s email address If the user s email address is a Google email address gmail com or a Yahoo email address yahoo com the user can access his or her Filr account by logging in via the Google or Yahoo account If the user s email address is something other than Google or Yahoo such as a corporate email address for example luke novell com the user must register on the Filr site Section 3 4 1 Logging in As an External User to See a Shared Item on page 34 Section 3 4 2 Understanding OpenID on page 35 Section 3 4 3 Making Files Accessib
32. V interface is not supported in Novell Filr If you want to move files and folders within Filr you must use the regular Filr interface as described in Section 4 6 Moving a Folder on page 41 and Section 6 8 Moving Files on page 55 Unable to Edit Files Problem You cannot edit files If you cannot edit a file Novell Filr might not be configured to support the editing application that is installed on your computer For example if Filr is configured to use Microsoft Word as the default editor for all text files but you have OpenOffice instead of Microsoft Word installed on your computer Filr displays an error and won t edit the document To fix this problem Filr enables you to override the default editor setting Section B 8 1 Viewing Which File Types Are Supported for Edit In Place on page 73 Section B 8 2 Changing the Default Editor Settings for a Single File Type on page 74 Section B 8 3 Changing the Default Editor Settings for All File Types on page 74 Section B 8 4 Changing the Default Editor Settings When the Editor is Not Installed in the Default Location on page 75 Viewing Which File Types Are Supported for Edit In Place 1 Click your linked name in the upper right corner of any Filr page Quota Used 0 45 MB Sign out Troubleshooting 73 2 Click the Personal Preferences icon to display the Personal Preferences dialog box 3 Click Define Editor Overrides 4 Cl
33. Web Application User Guide Filr 1 0 1 September 2013 Novell Legal Notices Novell Inc makes no representations or warranties with respect to the contents or use of this documentation and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose Further Novell Inc reserves the right to revise this publication and to make changes to its content at any time without obligation to notify any person or entity of such revisions or changes Further Novell Inc makes no representations or warranties with respect to any software and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose Further Novell Inc reserves the right to make changes to any and all parts of Novell software at any time without any obligation to notify any person or entity of such changes Any products or technical information provided under this Agreement may be subject to U S export controls and the trade laws of other countries You agree to comply with all export control regulations and to obtain any required licenses or classification to export re export or import deliverables You agree not to export or re export to entities on the current U S export exclusion lists or to any embargoed or terrorist countries as specified in the U S export laws You agree to not use deliverables for prohibited nuclear missile or chemical biological weaponry
34. a File ENtV 1 i ota chia hee eed RI IW end twa EY RR RR mE RED E es Gommenting on a Files ss 45 a os aoe B Mn wae panned Editing a File e 5 aie nes nine MUR AMR a hehe pia ae pp ne En ATEN dese es haan RO 6 3 1 Editing Files with Edit in Place 2 6 3 2 Downloading and Editing a File Viewing Files in Read Only Mode 6 4 1 Viewing a File in a Text Editor LL 6 4 2 Viewing the File in Your Web Browser Viewing Who Has Access to a File Downloading Files et ese Re ne ee Se SA 6 6 1 Downloading Single Files Novell Filr 1 0 1 Web Application User Guide 6 7 6 8 6 9 6 10 6 11 6 12 6 13 6 14 6 15 9 1 9 2 9 3 R namiNng AIS i rag a age par A Re eee e EAE aea Moving Ell68 i bes a ek bes bi or de RAR wore ada a Eee Copying FileS s 5 emque t Lex er AE eee de pueda diat Bare Mies Berge didus Deleting a File diy uri ore b cnet xr oe od eee rebound Aeon ey CREE RE SEER Undeletin a Ele sin g tainty eS opted egre ete Eide ER b E LER ERE Rn Marking a File as Reader nee en dant E ux ep ue E LATAS thee alee reci Marking a File as Unread erorri de pen mihe a E E E e al N E E S a Subscribing to Email Notifications about a File
35. about how to comment on a file from within the Filr mobile app see the Filr Mobile App Quick Start http www novell com documentation novell filr1 filr1_qs_mobile data filr1_qs_mobile html Editing a File You can download a file to your workstation to edit it or you can edit it in place on the Filr site When you edit a file in place the file remains on the Filr site after you save it Section 6 3 1 Editing Files with Edit in Place on page 52 Section 6 3 2 Downloading and Editing a File on page 53 Editing Files with Edit in Place NOTE Only internal Filr users and users who have completed the self provisioning steps as described in Logging in to Filr by Registering on page 35 can edit files as described in this section Alternatively external Filr users who have not completed the self provisioning steps can manually download the file edit it then save it back to the Filr site if they have rights to do so Filr enables you to use the Edit in Place feature to edit documents for which you have appropriate rights This feature allows you to seamlessly edit documents from Filr Novell Filr 1 0 1 Web Application User Guide 6 3 2 6 4 You can edit files only if you have the editing application for that specific type of file installed on your personal workstation For example to edit a doc file you must have Microsoft Word installed on your personal workstation For information about how to view t
36. ailable only from the Web interface 1 Navigate to the folder or location where the deleted folder or file previously resided For example if you want to restore a folder in your My Files area navigate to your My Files area 2 Click the Trash icon w located in the upper right corner of the page The Trash page displavs all folders and files that have been deleted in or below the current folder Items that have been purged are not displaved because thev are unrecoverable 3 Select the folder or file that you want to undelete 4 Click Restore or Restoring Deleted Items 63 64 Click Restore All to restore all the folders and files from the trash The folders and files are restored to their previous locations If the folder containing the files has also been deleted it is restored when you restore the files 9 3 Undeleting Files in Net Folders Undeleting files that have been deleted in a Net Folder or in your Home directory is not supported in Novell Filr Files that are deleted through a Net Folder cannot be recovered via the Filr interface Novell Filr 1 0 1 Web Application User Guide 10 1 Managing Your Data Quota Data quotas can be enabled by your Novell Filr administrator in order to limit the amount of data that is stored on the Filr site For information on how the Filr administrator can enable data quotas see Managing Disk Space Usage with Data Quotas and File Restrictions in the Novell Filr 1 0 1 Administra
37. ame Are Corrupt After a ZIP File Is Extracted Problem When Filr is used to create a ZIP file with files that contain extended or double byte characters in the filename the downloaded filenames are corrupted when either of the following methods is used to unzip the downloaded ZIP file Native Windows Explorer on Windows XP and Windows 7 File Roller from the graphical interface on Suse Linux Enterprise Server SLES 11 To successfully unzip the downloaded ZIP file on Windows XP and Windows 7 use a different program such as Winzip 7 Zip or ZipGenius To successfully unzip the downloaded ZIP file on SLES 11 use File Roller from the command line with the s switch Troubleshooting 77 78 Novell Filr 1 0 1 Web Application User Guide C 1 C 2 C 3 Accessibility for People with Disabilities Users with disabilities can use assistive technology such as a screen reader to access pages in Novell Filr Assistive technology users must adapt to the following Filr functionality Section C 1 New Windows Opened without Notification on page 79 Section C2 Text Added to a Page Is Not Conveniently Available on page 79 Section C3 Drop Down List Access on page 79 New Windows Opened without Notification When you click certain areas in Novell Filr the Filr interface opens new windows However Filr does not notify the assistive technology user that it is opening a new window As assistive technology users b
38. cannot perform actions on the folder itself 6c In the Allow the recipient to re share this item with section select whether you want them to be able to share with internal users external users and the public You cannot allow recipients to re share items in your Home directory 6d Click OK 7 If you want the rights that you selected in Step 6 to expire 7a Click Never in the Expires column next to the user or group s name The Share Expiration dialog box is displayed 7b Choose either of the following options then click OK On Select a given day for the rights to expire Rights expire at the beginning of the day that you select 32 Novell Filr 1 0 1 Web Application User Guide After Specify a certain number of days for the rights to remain active Each day is counted as a 24 hour period from the time that you set the expiration 8 If you want to include a personal note in the share 8a Click none in the Note column next to the user or group s name The Edit Note dialog box is displayed 8b Specify a personal note for the user or group you are sharing with Only the users and groups that you share with can read the note The share note cannot exceed 255 characters in length 8c Click OK 9 To ensure that users are notified about the shared item select Notify Notifications contain the following information A link to the shared item The note that was entered specifically for the user who the item is being shared with see
39. d 2 Save the file to your workstation You can rename the file or keep the original name 3 Optional You can now edit the file and save it back to Filr as described in Section 6 3 2 Downloading and Editing a File on page 53 Displaying Only Unread Files You can display only unread files on the What s New page EJ By default all files are displayed 1 On the What s New page click Showing all entries in the upper right corner 2 Click Show unread For information about how to mark files as Unread after you have read them when you are not on the What s New page see Section 2 1 2 Marking a File as Unread on page 18 Pausing Updates on the What s New Page By default the What s New page is automatically updated with the latest comments and files every 60 seconds You can temporarily stop the What s New page from updating This can be helpful if you need more time to look at current files 1 Click the Pause icon in the upper right corner of the What s New page To resume updates on the What s New page click the Play icon Getting Informed 19 2 1 9 20 2 2 2 3 2 4 Configuring How Many Files Are Displayed on a Page You can configure how many files you want to show on a single page in the Filr interface by modifying your personal preferences as described in Section 4 12 Configuring the Number of Files to Display on a Folder Page on page 45 Accessing Shared Files and Folders Fil
40. d shared items as hidden you can manage them by displaying hidden items in addition to items that have not been hidden or you can display only hidden items Section 3 7 1 Hiding Shared Items on page 37 Section 3 7 2 Displaying Hidden Items on page 37 Section 3 7 3 Displaying Only Hidden Items on page 37 Novell Filr 1 0 1 Web Application User Guide 3 7 1 3 7 2 3 7 3 3 8 Hiding Shared Items To hide items in your Shared with Me and Shared by Me views 1 Navigate to the Shared with Me or Shared by Me view 2 Select the check box next to the files and folders that you want to hide then click More gt Hide Selected Shares Displaying Hidden Items You can display hidden items in your Shared with Me and Shared by Me views This means that hidden items are displayed in addition to items that have not been hidden 1 Navigate to the Shared with Me or Shared by Me view where the hidden items are located 2 Click the drop down arrow in the upper right corner of the view next to the filter then click Show Hidden Shares 3 Optional You can make hidden files and folders visible again by selecting the check box next to the files and folders that you want to make visible then click More gt Unhide Selected Shares Displaying Only Hidden Items You can display only hidden items in your Shared with Me and Shared by Me views This means that items that have not been marked as Hidden are not displa
41. e Public Viewing Items You Have Shared Viewing Items Others Have Shared with You Hiding Items in the Shared with Me and Shared by Me Views 3 7 1 Hiding Shared Items 2 3 7 2 Displaying Hidden Items 3 7 3 Displaying Only Hidden Items Modifying or Removing a Share Obtaining URLs Permalinks of Shared Files and Folders 4 Managing and Using Folders 4 1 4 2 4 3 4 4 4 5 4 6 4 7 4 8 4 9 4 10 4 11 4 12 4 13 4 14 Creating a New Folder x EXER ERES Cue ae eee eae Sade ERO ERI IUE Renamirng a Folder e Ea a red cide AI Deleting a Folder rrt es oe e Sead Pe oh l Re SO Undeleting a Folder iss chery cei b nba RR mn Ake Wg Rates eee Copying a Folder 2 x ac ae dla Dales Pte bes AA eels ee ee bea Moving a Folders oie ek ees ES des See A eee Adding Files to a Folder iesise pa Sale een eme xe ge ee ee AE dede Adding Files to a Folder through WebDAV 4 8 1 Editing Files with WebDAV 4 2 2 022 4 8 2 Browsing Files and Folder through a WebDAV Interface
42. e for viewing as a text message The content of the message includes only the file title and a link to the new or changed file Filr sends all types of individual notifications every five minutes Performing Administrative Tasks on Your Folders 49 4 Specify the users who you want to receive the email notifications You can specify specific email addresses users or groups 5 Optional Click Set a Different Schedule for This Folder if you want to set a digest schedule for the folder that is different from the digest schedule set by the site administrator 6 Click Apply gt Close To configure the folder to stop sending email notifications 1 Ensure that no email addresses users or groups are specified 2 Click Apply gt Close 50 Novell Filr 1 0 1 Web Application User Guide Working with Files In addition to working with files within Filr as described in the following sections you can also use the Novell Filr desktop application to synchronize Filr files with your desktop You can create files edit files and much more For more information see the Novell Filr 1 0 Desktop Application for Windows Quick Start http www novell com documentation filr1 filr1_qs_desktop data filr1_qs_desktop html and the Novell Filr 1 0 Desktop Application for Mac Quick Start http www novell com documentation novell filr1 filrl_qs_desktopmac data filr1_qs_desktop html Novell Filr gives you easy access to folders and files on your corporate file
43. e this item with section select whether you want them to be able to share with internal users external users and the public 5 Click OK 6 To remove a user s access click the x icon in the provided table next to the user whose access you want to remove then click OK 3 9 Obtaining URLs Permalinks of Shared Files and Folders Filr assigns URLs to each file and folder in the Filr system You can use these URLs called Permalinks as a quick way to either point users to a file or folder or to download a file that is located in the Filr system IMPORTANT Users must already have access to the file or folder via an individual share or a public share in order to access the file or folder from a permalink Just because a user has a permalink to a file or folder does not necessarily mean that user has access to view the file or folder or to download the file by clicking on a permalink For information about how to share a file or folder see Section 3 2 Sharing Files on page 30 and Section 3 3 Sharing Folders on page 31 To obtain a permalink for a file or folder 1 Navigate to the location of the file or folder for which you want to obtain the permalink 2 Conditional To obtain a permalink for a file click the drop down arrow next to the file then click View Details 3 Conditional To obtain a permalink for a folder click the folder name 4 Click the Permalinks link at the bottom of the page 5 Copy one of t
44. earches the entire site This option is already selected if you just performed a site wide search Search My Files Searches only files and folders that are located in your My Files area Search Net Folders Searches only files and folders that are located in Net Folders that you have access to Search Shared with Me Searches only files and folders that are located in your Shared with Me area 4 Click Search Using Wildcards and Operators in a Search Filr enables you to refine your search in numerous ways The wildcards and operators described in the following table can be used when you search Filr in a Web browser or on a mobile device Table 2 1 Supported Operators and Wildcards for Search Search Capability Function Example AND OR and NOT between two Searches for Filr files where two sales NOT figure searches for terms terms or phrases Filr files that contain the term sales but not the term figure Both exist AND Either exist OR One exists but not the other NOT By default Filr uses AND when you do not specify an operator between two terms Double quotation marks Groups words together to makea marketing meeting notes surrounding a phrase phrase 22 Novell Filr 1 0 1 Web Application User Guide Search Capability Field name followed by a colon followed by brackets that contain a date range Asterisk after word fragments Question mark as a replacement for any single cha
45. ecessary prerequisites in order to support WebDAYV as described in Configuring Filr to Support WebDAV on Windows 7 in the Novell Filr 1 0 1 Administration Guide If you cannot use WebDAV as described in the following sections consult your Filr administrator Section 4 8 1 Editing Files with WebDAV on page 42 Section 4 8 2 Browsing Files and Folder through a WebDAV Interface on page 42 Editing Files with WebDAV Filr uses WebDAV to support the Edit in Place functionality For information about how to edit files in Filr see Section 6 3 1 Editing Files with Edit in Place on page 52 Browsing Files and Folder through a WebDAV Interface You can use WebDAV to browse your Filr files and folders When configuring WebDAV with Filr as described in the following sections you see all of the files and folders that you have access to on your Filr site Viewing the Filr Folder in Your Windows Environment on page 42 Viewing the Filr Folder in Your Linux Environment on page 43 Viewing the Filr Folder in Your Windows Environment You can view the Filr folder in your Windows environment in either of the following ways Creating a Mapped Drive to the Filr Folder on page 43 Adding a Filr Folder as a Network Place on page 43 42 Novell Filr 1 0 1 Web Application User Guide 4 9 4 10 Creating a Mapped Drive to the Filr Folder If you are using Windows XP as your client operating system creat
46. ecome familiar with Filr they identify and remember where new windows are opened Text Added to a Page Is Not Conveniently Available For some actions Novell Filr adds text to a page that is already displayed However assistive technology software is not able to recognize that new text has been added unless the page is refreshed After the page refreshes the newly added text is available at the bottom of the page The assistive technology user must move to the bottom of the page and then move backwards up through the new content Drop Down List Access In fields where you type text and a drop down list appears press Enter to move the focus into the list Press Tab to move down through the list then press Enter to select an item in the list Accessibility for People with Disabilities 79 80 Novell Filr 1 0 1 Web Application User Guide
47. ee Section 6 2 Commenting on a File on page 52 Subscribing to a New File You can subscribe to files directly from the What s New page EJ 1 Click the Actions drop down arrow next to the file that you want to subscribe to 2 Click Subscribe The Subscribe dialog box is displayed Novell Filr 1 0 1 Web Application User Guide 2 1 5 2 1 6 2 1 7 2 1 8 3 Select the email addresses or phone numbers where you want the notifications to be sent You can subscribe to messages only messages with attachments or text messages 4 Click OK You can update the email addresses and phone numbers that Filr uses to send you notifications by modifying your personal profile as described in Section 1 5 Modifying Your Profile on page 14 For information about how to subscribe to a file when you are not on the What s New page see Section 2 6 Subscribing to a Folder or File on page 25 Sharing a New File You can share files directly from the What s New page Ej 1 Click the Actions drop down arrow next to the file that you want to share 2 Click Share The Share dialog box is displayed 3 Continue with Step 3 in Section 3 2 Sharing Files on page 30 Downloading a New File You can download files directly from the What s New page EJ 1 Click the name of the file that you want to download Downloads are done via a pop up If you are having trouble downloading a file ensure that pop ups are enable
48. end uses See the Novell International Trade Services Web page http www novell com info exports for more information on exporting Novell software Novell assumes no responsibility for your failure to obtain any necessary export approvals Copyright 2013 Novell Inc All rights reserved No part of this publication may be reproduced photocopied stored on a retrieval system or transmitted without the express written consent of the publisher Novell Inc 1800 South Novell Place Provo UT 84606 U S A www novell com Online Documentation To access the latest online documentation for this and other Novell products see the Novell Documentation Web page http www novell com documentation Novell Trademarks For Novell trademarks see the Novell Trademark and Service Mark list http www novell com company legal trademarks tmlist html Third Party Materials All third party trademarks are the property of their respective owners Contents About This Guide 7 1 Getting Started 9 11 About Novell Filt raae tib eet Ande RER EEE ied Ado PERLE pb Eee der 9 1 1 1 Fil s in Net Folders vec 4888 see edo A EE he EE ae 9 112 SM RIGS 28 ess tte PE ht ote RO ota a cata td ee rat A SE km ces 10 1 2 Accessing Novell Ril rarase nsan de Pe A A le ee buie ex FERES DERE d Re 10 1 2 1 Accessing Novell Filr from a Web Browser 10 1 2 3 Accessing Novell Filr from Your File System
49. eople with Disabilities C 1 New Windows Opened without Notification C 2 Text Added to a Page Is Not Conveniently Available C 3 Drop Down List Access Novell Filr 1 0 1 Web Application User Guide About This Guide The Novell Filr 1 0 Web Application User Guide explains how to use the Novell Filr product from a Web browser In addition to accessing Filr in a Web browser you can also access Filr in the following ways From a mobile device as described in the Filr Mobile Quick Start http www novell com documentation novell filr1 filr1_qs_mobile data filr1_qs_mobile html From your desktop as described in the Filr Desktop for Windows Quick Start http www novell com documentation novell filr1 filr1_qs_desktop data filr1_qs_desktop html and the Filr Desktop for Mac Quick Start http www novell com documentation novell filr1 filrl_qs_desktopmac data filr1_qs_desktop html This guide includes the following topics Chapter 1 Getting Started on page 9 Chapter 2 Getting Informed on page 17 Chapter 3 Sharing Files and Folders on page 29 Chapter 4 Managing and Using Folders on page 39 Chapter 5 Performing Administrative Tasks on Your Folders on page 49 Chapter 6 Working with Files on page 51 Chapter 7 Using Novell Filr on Your Mobile Device on page 59 Chapter 8 Managing Filr Files from Your Desktop on page 61 Cha
50. er are automatically added to the recipient list This can be a quick way to contact all users who have an interest in the specific folder 1 Navigate to the folder where you want to send an email to folder contributors 2 Click the Configure icon next to the folder name then click Send e mail to contributors The Send Email window is displayed A link to the folder is automatically created in the Message field in the email message and users who have added files to the folder are automatically added to the recipient list 3 Continue filling out the Send Email form then click Send 48 Novell Filr 1 0 1 Web Application User Guide 5 1 Performing Administrative Tasks on Your Folders If you are the owner of a folder that is used by others you might want to configure folders to send email notifications to other users Section 5 1 Configuring Folders to Send Email Notifications to Other Users on page 49 RO dali Folders to Send Email Notifications to Other sers As a folder owner you can configure Novell Filr to send other users email notifications in order to inform them of any activity in the folder and any subfolders of the folder If a user does not want to be informed of activity in the folder the user can change the notification settings A user s individual settings override or cancel notifications established by folder owners You cannot directly configure a subfolder to send email notifications instead you mus
51. es and folders that you have shared with others are stored in one convenient location Files and Folders that others have shared with you are stored in another location You can view files and folders that others have shared with you or that you have shared with others 1 Inthe masthead click Shared with Me EJ to see files and folders that have been shared with you Click Shared by Me ies to see files and folders that you have shared with others For more information about sharing as well as how to view shared files and folders see Chapter 3 Sharing Files and Folders on page 29 For information about how to access your shared files and folders from within the Filr mobile app see the Filr Mobile App Quick Start http www novell com documentation novell filr1 filrl qs mobile data filrl qs mobile html Accessing Files and Folders in the Corporate File System Net Folders Net Folders are folders and files on your corporate file system Filr gives you seamless access to these files regardless of their location Your corporate file system includes A mapped drive Aremote server The corporate files that you have access to are defined by your Filr administrator Files in Net Folders might or might not be fully indexed and searchable in the Filr site depending on configuration settings made by the Filr administrator 1 In the masthead click Net Folders 5 For more information about Net Folders see Section 1 1 1 Files in Ne
52. es from Your Desktop 61 62 Novell Filr 1 0 1 Web Application User Guide 9 2 Restoring Deleted Items Novell Filr enables you to undelete files and folders that you previously deleted restoring them to their previous location When you undelete a file all associated comments are also undeleted You cannot undelete an item that has been purged Section 9 1 Rights Associated with Undeletion on page 63 Section 9 2 Undeleting Folders and Files on page 63 Section 9 3 Undeleting Files in Net Folders on page 64 Rights Associated with Undeletion IMPORTANT You cannot use the Filr interface to undelete files that are located in Net Folders or in your user Home directory As a general rule if you have rights to delete an item in Novell Filr you also have rights to undelete that item Remember the following when undeleting You can undelete an item that another user deleted if you have appropriate rights When you undelete a folder the contents of the folder are not automatically undeleted You need to undelete the contents of the folder separately When you undelete a file in a deleted folder the folder is automatically undeleted However if you do not have rights to undelete the folder you cannot undelete the file Undeleting Folders and Files If you have the appropriate rights you can undelete any folder or file and restore it to its previous location This functionality is av
53. for folders in the My Files area To remove folders from Net Folders you must purge them 3 Optional To purge the folder and permanently delete it click More gt Purge IMPORTANT Purged items are permanently deleted from the Filr system as well as from the file system for files in Net Folders and cannot be recovered 4 Click Yes For information about how to recover a folder from the trash that has been deleted from the My Files area see Section 4 4 Undeleting a Folder on page 40 4 4 Undeleting a Folder Novell Filr enables you to undelete a folder that you previously deleted restoring it to its previous location 1 Navigate to the folder or location where the deleted folder previously resided For example if you want to restore a folder in your My Files area navigate to your My Files area 2 Click the Trash icon D located in the upper right corner of the page The Trash page displays all folders and files that have been deleted in or below the current folder Items that have been purged are not displayed because they are unrecoverable 3 Select the folder that you want to undelete 4 Click Restore The folder is restored to its previous location Contents of the folder are not automatically restored 5 Optional Click Restore All to restore everything currently in the trash to its previous location For more information about undeleting see Chapter 9 Restoring Deleted Items on page 63 40
54. g Access Rights on page 29 Section 3 2 Sharing Files on page 30 Section 3 3 Sharing Folders on page 31 Section 3 4 Sharing with People Outside Your Organization on page 33 Section 3 5 Viewing Items You Have Shared on page 36 Section 3 6 Viewing Items Others Have Shared with You on page 36 Section 3 7 Hiding Items in the Shared with Me and Shared by Me Views on page 36 Section 3 8 Modifying or Removing a Share on page 37 Section 3 9 Obtaining URLs Permalinks of Shared Files and Folders on page 38 Understanding Access Rights Access rights are how you define which users are allowed to do what with the files and folders that you share with them You can grant users the following rights when you share files and folders with them Viewer Users can view individual files that are shared with them or all files within the folder that is shared with them Editor Users can view and modify individual files that are shared with them or all files within the folder that is shared with them Contributor Applies only when sharing folders Users can create files in the folder rename existing files modify files move files and delete files inside the folder Users cannot perform actions on the folder itself The recipient can share this item with others Select this check box if you want to allow the recipient of the share to share the item with other users t
55. g it to its previous location IMPORTANT You cannot undelete a file that has been purged This functionality is available only from the Web interface and only for items in the My Files area items in Net Folders cannot be undeleted 1 Navigate to the folder or location where the deleted folder or file previously resided For example if you want to restore a folder in your My Files area navigate to your My Files area 2 Click the Trash icon T located in the upper right corner of the page The Trash page displays all folders and files that have been deleted in or below the current folder Items that have been purged are not displayed because they are unrecoverable 3 Select the folder or file that you want to undelete 4 Click Restore or Click Restore All to restore all the folders and files from the trash The folders and files are restored to their previous locations If the folder containing the files has also been deleted it is restored when you restore the files For more information about undeleting see Chapter 9 Restoring Deleted Items on page 63 6 12 Marking a File as Read 1 Navigate to the location of the file that you want to mark as Read 2 Do one of the following Click the name of the file to download and view it in a text editor Click the drop down arrow next to the file that you want to mark as Read then click View Details Click the blue circle to the left of the unread file Se
56. he available permalinks After a user clicks the permalink the function of the permalink differs depending on which link is used Permalink Links to the file or folder in Filr Users who are not already logged in are prompted to log in unless the file or folder is shared with the public File Download Permalink Does not apply to folders Depending on browser settings users are either prompted to download or open the file or the file is automatically opened This link allows users to access the file directly 38 Novell Filr 1 0 1 Web Application User Guide 4 1 4 2 Managing and Using Folders The topics in this section describe how to perform management functions for folders in Novell Filr Section 4 1 Creating a New Folder on page 39 Section 4 2 Renaming a Folder on page 39 Section 4 3 Deleting a Folder on page 40 Section 4 4 Undeleting a Folder on page 40 Section 4 5 Copying a Folder on page 41 Section 4 6 Moving a Folder on page 41 Section 4 7 Adding Files to a Folder on page 42 Section 4 8 Adding Files to a Folder through WebDAV on page 42 Section 4 9 Viewing Who Has Access to a Folder on page 43 Section 4 10 Subscribing to Email Notifications from a Folder on page 43 Section 4 11 Configuring Folder Columns on page 44 Section 4 12 Configuring the Number of Files to Display on a Folder Page on page 45 Section 4 13 Usi
57. he file types that are currently supported for edit in place see Section B 8 1 Viewing Which File Types Are Supported for Edit In Place on page 73 NOTE The ability to edit files as described in this section is not supported on Mac when you use Microsoft Office as your document editor To edit files on Mac you must use LibreOffice as your document editor 1 Navigate to the location of the file that you want to edit 2 Click the drop down arrow next to the file that you want to edit then click View Details 3 Click Edit This File The file is launched in the file editor that you specified For information on how to change the editor that Filr uses to edit files see Section B 8 Unable to Edit Files on page 73 4 Conditional If Filr prompts you to provide your Filr credentials specify the username and password that you use to log in to Filr then click OK You can now edit the file 5 After you have edited the file save your changes then exit the editing application Your changes are now available in the file in Filr Downloading and Editing a File 1 Download the file to your workstation as described in Section 6 6 1 Downloading Single Files on page 55 2 Save the file with the original name 3 In Filr navigate to the folder where the file is located then click Add Files A drag and drop window is displayed 4 Drag the file into the drag and drop window 5 Inthe File Conflicts dialog box tha
58. hen select whether you want them to be able to share with internal users external users and the public Sharing Files and Folders 29 3 2 Sharing Files You can share files with both internal and external users To share files 1 Navigate to the folder that contains the files that you want to share You can share files in your My Files Shared with Me Net Folders or Shared by Me 93 tabs assuming that you have rights to share the files 2 Select one or more files that you want to share then click Share or Click the drop down arrow Q next to the file that you want to share then click Share The Share dialog box is displayed 3 Conditional To share with internal Filr users go to the Share with field and begin typing the name of the user or group with whom you want to share the file then click the name when it appears in the drop down list 4 Conditional To share with users external to your organization specify a user s email address then click the plus icon Your Filr administrator must enable this functionality For more information about sharing with external users see Section 3 4 Sharing with People Outside Your Organization on page 33 5 Conditional To share with the public 5a Click Make Public in the upper right corner of the Share dialog box 5b To see the public URL that you can now share with users click Public in the Type column of the table Users who do not have a Filr user account must have
59. ick Add 5 Click the drop down menu in the Extension column The supported extensions are listed B 8 2 Changing the Default Editor Settings for a Single File Type You can change the default editor that Filr uses to edit specific types of files 1 Click your linked name in the upper right corner of any Filr page Brigitte Le Saux Brigitte Le Saux Quota Used 0 45 MB Sign out Click the Personal Preferences icon to display the Personal Preferences dialog box Click Define Editor Overrides Click Add From the drop down list select the file extension for which you want to change the default editing application a 5 o N 6 In the Application field specify the name of the application that you want to use to edit the type of files that you selected in Step 5 7 Select the check box then click OK B 8 3 Changing the Default Editor Settings for All File Types You can configure Filr to use the same editing application for all file types 1 Click your linked name in the upper right corner of any Filr page 74 Novell Filr 1 0 1 Web Application User Guide Brigitte Le Saux Brigitte Le Saux Data Quota 100 MB Quota Used 0 45 MB Sign out 2 Click the Personal Preferences icon to display the Personal Preferences dialog box 3 Click Define Editor Overrides 4 Click the Use drop down list then select the application that you want Filr to use to edit all file types 5 Select the check box to the left of
60. ile data filrl qs mobile html When you perform a search in Novell Filr Filr searches the following content Folder names File names and file content Comments on files Net Folders Searches file names by default Depending on configuration settings set by the Filr administrator file content might or might not be searched The following topics describe how to use the Search functionality Section 2 5 1 Using Search on page 21 Section 2 52 Frequently Used Words That Are Not Recognized in a Search on page 25 Section 2 5 3 Special Characters in Search on page 25 Using Search Searching the Entire Site on page 21 Searching in a Specific Location on page 22 Using Wildcards and Operators in a Search on page 22 Searching the Entire Site To perform a site wide search 1 Ina Web browser access the Novell Filr site as described in Section 1 3 Accessing Novell Filr from a Web Browser on page 11 2 Type the words or quoted phrases into the Search field then press Enter on your keyboard Getting Informed 21 Searching in a Specific Location To perform a search in a specific area such as in your My Files in Net Folders or in Shared with Me 1 Perform a site wide search as described in Searching the Entire Site on page 21 2 On the search results page in the Search field specify what you want to search for 3 Select one of the following options Search Entire Site S
61. ing a mapped drive to the Filr folder as described in this section does not work Instead add the Filr folder as a network place as described in Adding a Filr Folder as a Network Place on page 43 1 Map a drive to the top level Filr folder For example https filr_server 8443 You accomplish this by using the Map Network Drive feature for Windows 2 Specify your Filr credentials then complete the setup process You see all of the files and folders that you have access to on your Filr site Adding a Filr Folder as a Network Place If you are using Windows Vista as your client operating system adding a Filr folder as a network place as described in this section does not work Instead create a mapped drive to the Filr folder as described in Creating a Mapped Drive to the Filr Folder on page 43 1 Add the top level Filr folder as a network place For example https filr_server 8443 You accomplish this by using the My Network Places feature for Windows You see all of the files and folders that you have access to on your Filr site Viewing the Filr Folder in Your Linux Environment You can view the Filr folder in your Linux environment 1 Use either Nautilus or Konqueror to access the top level Filr folder For example https filr server 8443 For specific information on how to use Nautilus or Konqueror consult your Linux documentation 2 Specify your Filr credentials then complete the setup process You
62. k the folder name click the Configure icon next to the folder name then click Move Folder The Copy Folder page is displayed 3 In the Destination Folder field begin typing the name of the folder where you want to move the folder then click the folder name when it appears or Click the Browse icon 5 and click on the location where you want to move the folder 4 Click OK Managing and Using Folders 41 4 7 4 8 4 8 1 4 8 2 Adding Files to a Folder Novell Filr enables you to import files from any location and add them to a folder 1 Navigate to the folder where you want to add the files 2 Click Add Files in the Folder toolbar The drag and drop window opens 3 Drag a file from one location such as your desktop and drop it into the drag and drop window or Click Browse then browse to the file to add it If a file with the same name already exists in the folder a File Conflicts dialog box is displayed asking if you want to overwrite the existing file Adding Files to a Folder through WebDAV WebDAV is a standard collaborative editing and file management protocol Novell Filr supports the use of WebDAV tools and enables you to manage your Filr files through WebDAV Filr utilizes WebDAV when editing files with Edit in Place and when browsing files and folders in Filr through a WebDAV interface If you are using WebDAV on Windows 7 you or your Filr administrator must ensure that your workstation meets all the n
63. l of the activity in the folder and its subfolders Filr sends digest notifications at a schedule established by your site administrator Message only Filr sends one message for every new or changed file The email messages do not include an attachment of the actual file but include information about the file and the activity that occurred Filr sends all types of individual notifications every five minutes Message with Attachments Filr sends one message for every new or changed file and messages include an attachment of the actual file Text Message Filr sends a message suitable for viewing as a text message The content of the message includes only the linked title of the new or changed file Filr sends text message notifications up to every five minutes You must have a phone number specified in your user profile For information about how to update your user profile see Section 1 5 Modifying Your Profile on page 14 Conditional If you are subscribing to multiple files or folders you also see the following options beneath each notification type Clear item subscriptions Clears the subscription for all folders or files that are selected For example if you are modifying the subscription settings for two files and you select Clear item subscriptions beneath the Digest option all digest subscriptions for all selected files and folders are removed No changes This option is selected by default when you subscribe to multiple
64. le App Quick Start http www novell com documentation novell filr1 filr1 qs mobile data filrl qs mobile html In a Web browser access the Novell Filr site as described in Section 1 3 Accessing Novell Filr from a Web Browser on page 11 then see the following sections Section 2 1 1 Viewing New Files on page 17 Section 2 1 2 Marking a File as Unread on page 18 Section 2 1 3 Commenting on a New File on page 18 Section 2 1 4 Subscribing to a New File on page 18 Section 2 1 5 Sharing a New File on page 19 Section 2 1 6 Downloading a New File on page 19 Section 2 1 7 Displaying Only Unread Files on page 19 Section 2 1 8 Pausing Updates on the What s New Page on page 19 Section 2 1 9 Configuring How Many Files Are Displayed on a Page on page 20 Viewing New Files 1 Click the What s New icon EE in the masthead to access the What s New page and view the newest files that you have access to Getting Informed 17 18 2 1 2 2 1 3 2 1 4 By clicking the appropriate category in the What s New navigation panel on the left side of the page you can view new entries for any of the following categories Current location Displays new entries in the area that you are in when you click What s New My Files Displays new files that have been added to your My Files area Shared with Me Displays files that have most recently been shared with you Shared by Me Dis
65. le to the Public on page 35 Sharing Files and Folders 33 3 4 1 Logging in As an External User to See a Shared Item When a user external to the Filr site receives a shared item a Filr account is automatically created for that user by using the user s email address If the user s email address is a Google email address gmail com or a Yahoo email address yahoo com the user can log in to the Filr site by using the Google or Yahoo account or by registering on the Filr site If the user s email address is something other than Google or Yahoo such as a corporate email address for example luke novell com the user must register on the Filr site in order to log in Logging in to Filr with a Google or Yahoo Account on page 34 Logging in to Filr by Registering on page 35 Logging in to Filr with a Google or Yahoo Account If the shared item you received was sent to your Google or Yahoo email account you can access the shared item by logging in to the Filr site with your Google or Yahoo login information Users attempting to access the Filr site by using OpenID must have direct HTTPS access to the OpenID provider At least one unexpired item must be shared with you for you to be able to log in to the Filr site 1 Inthe email notification that you received notifying you about the shared item click the link to the shared item Novell Please enter the following information and then click on the Register but
66. lect one or more files then click More gt Mark as Read Working with Files 57 6 13 6 14 6 15 Marking a File as Unread 1 Navigate to the location of the files that you want to mark as Unread 2 Select one or more files then click More gt Mark as Unread Subscribing to Email Notifications about a File If you are particularly interested in a specific file you can subscribe to that file When you subscribe to a file Filr notifies you of any activity that takes place in the file For information about how to subscribe to receive email notifications about a file see Section 2 6 Subscribing to a Folder or File on page 25 Sending an Email to File Contributors You can send an email to all users who have commented on a certain file A link to the folder is automatically created in the Message field in the email message and users who have commented on the file are automatically added to the recipient list This can be a quick way to contact all users who have an interest in the specific file 1 Navigate to the folder that contains the file where you want to send an email to contributors 2 Click the drop down arrow next to the filename then click View Details 3 Click More gt Send email to contributors The Send Email window is displayed A link to the folder is automatically created in the Message field in the email message and users who have commented on the file are automatically added to the recipient list
67. linked name in the upper right corner of any Filr page Brigitte Le Saux e Saux Quota Used 0 45 MB Sign out Novell Filr 1 0 1 Web Application User Guide 2 Click View Profile 3 Click Edit make any necessary changes then click OK The available fields are User ID Password This information might not be available for you to modify if your information is being synchronized from your corporate directory First Name Last Name Picture When you update your profile picture the updated picture can take up to an hour to be updated in the Filr mobile app Time Zone Do not change this setting it is overridden by your browser time zone setting each time you start Filr Locale This changes the language that Filr is displayed in when you access Filr on the Web Job Title About Me Email Phone number If you have a phone number specified in your profile you can elect to have file subscription notifications sent to you via text message as described in Section 2 6 1 Subscribing to a Folder or File on page 25 Text Messaging Email If you are unable to edit fields it is probably because they are being synchronized from your corporate directory 1 6 Displaying Help Documentation 1 Click your linked name in the upper right corner of any Filr page Getting Started 15 Brigitte Le Saux Brigitte Le Saux E Data Quota 100 MB Quota Used 0 45 MB View Profile i Personal Preference
68. n email notification with a link to the shared item 1 Click Shared with Me ES from any Filr page All files and folders that have been shared with you are displayed along with the following information Comments Comments associated with the shared item Shared by The users who shared the item with you If more than one user has shared a particular item with you each user is listed Shared on The date and time the item was first shared with you Expire The date the share expires After this date you no longer have access to the shared item Access The level of access that you have to the shared item Depending on the access rights that you ve been granted to the item you can view edit or share the item If the item that was shared with you is a folder you might also be able to manage files within the folder For more information about the varying levels of access see Section 3 1 Understanding Access Rights on page 29 Note A note specifically for you and any other user who receives the share Only the users and groups who receive the share can read the note Hiding Items in the Shared with Me and Shared by Me Views You can hide files and folders that have been shared with you or that you have shared with others Hidden files and folders are no longer displayed by default in your Shared with Me and Shared by Me views in the Web client the Filr desktop application and the Filr mobile app After you have marke
69. nable this functionality For more information about sharing with external users see Section 3 4 Sharing with People Outside Your Organization on page 33 5 Conditional To share with the public 5a Click Make Public in the upper right corner of the Share dialog box 5b To see the public URL that you can now share with users click Public in the Type column of the table Users who do not have a Filr user account must have one of the available URLs in order to either see the shared file or download the shared file Your Filr administrator must enable this functionality 6 Select the access rights that you want to grant to the user or group 6a Conditional If you are sharing with an external user or with the public click in the Access column next to the user or group s name to display the Grant Share Rights dialog box If you are sharing with an internal user or group the Grant Share Rights dialog box is already displayed 6b Select the rights that you want the user or group to have Viewer Users can view individual files that are shared with them or all files within the folder that is shared with them Editor Users can view and modify individual files that are shared with them or all files within the folder that is shared with them Contributor Applies only when sharing folders Users can create files in the folder rename existing files modify files move files and delete files inside the folder Users
70. nal server Depending on the settings made by your Filr administrator you access both these types of files by clicking My Files in the masthead 1 2 Accessing Novell Filr Novell Filr provides three convenient ways of accessing files Section 1 2 1 Accessing Novell Filr from a Web Browser on page 10 Section 1 2 2 Accessing Novell Filr from Your File System on page 11 Section 1 2 3 Accessing Novell Filr from a Mobile Device on page 11 1 2 1 Accessing Novell Filr from a Web Browser 10 You can access Novell Filr from a Web browser This guide focuses on accessing Filr from a Web browser Novell Julio Chavez Eh HS CX At C3 My Files Shared with Me Shared by Me Net Folders RS My Files ew Whats New uw New Folder Add Files Fer Lis Name Q ze Modified C Products Apr 29 2013 225 PM Product Apr 17 2013 11 28 AM ProdX Analysis docx T 15KB Jan 31 2013 9 15 AM sl Novell Filr 1 0 1 Web Application User Guide 1 2 2 1 2 3 1 3 Accessing Novell Filr from Your File System You can access Novell Filr directly from the file system on your computer Windows or Mac For more information see the Novell Filr Desktop Quick Start for Windows http www novell com documentation novell filr1 filr1_qs_desktop data filr1_qs_desktop html and the Novell Filr Desktop Quick Start for Mac http www novell com documentation novell filr1 filrl qs desktopmac data filr1 qs desktop html
71. ng Filters on Folders on page 46 Section 4 14 Sending an Email to Folder Contributors on page 48 Creating a New Folder Novell Filr enables you to create folders and subfolders in any workspace or folder where you have appropriate rights 1 2 Navigate to the folder or area where you want to create the new folder Click New Folder The New Folder dialog box is displayed 3 Specify the name of the new folder 4 Click OK Renaming a Folder 1 Navigate to the folder or location that contains the folder that you want to rename 2 Click the drop down arrow next to the folder name then click Rename Folder or Managing and Using Folders 39 If you are in the folder that you want to rename click the Configure icon next to the folder name then click Rename Folder 3 Specify anew name for the folder then click OK 4 3 Deleting a Folder Folders in the My Files area can be deleted and then restored from the trash at a later time Folders in Net Folders must be purged and cannot be recovered 1 Navigate to the folder or location that contains the folder that you want to rename 2 Optional To move a folder to the trash select the check box next to the folder that you want to move to the trash then click Delete or If you are in the folder that you want to move to the trash click the Configure icon next to the folder name then click Delete Folder The option to delete move to the trash is available only
72. o view the following options Data Quota information Conditional Your current data quota and the amount of your quota that you have used are displayed If this option is not displayed the Filr administrator has not restricted you to a data quota For more information about data quota in Filr see Chapter 10 Managing Your Data Quota on page 65 View Profile Displays your Filr profile Personal Preferences _ Displays your personal preferences such as how many files you want to appear on a given page For more information see Section 4 12 Configuring the Number of Files to Display on a Folder Page on page 45 Help Displays the Filr Help documentation Download Filr Desktop App Conditional Displays the Filr desktop app download page If this option is not available the Filr administrator has not enabled it Sign out Signs you out of the Filr site Search Field A global search that searches all content within the Filr site including file metadata and content within files For more information about searching in Filr see Section 2 5 Searching for Information on page 21 1 4 2 Understanding the Content Area The Content Area in Filr is where the majority of information is displayed 1 5 Modifying Your Profile You might need to manually update your profile in order for important contact information to be seen such as your email address phone number and picture 1 Click your
73. ovider such as Google or Yahoo to gain access to any Web site that accepts OpenID authentication Filr accepts OpenID authentication through Google and Yahoo and grants external users access to the internal files and folders that you share Just like sharing with internal users external users who have received shared items are given a user account on the Filr site and are able to view and collaborate only on the files and folders that have been shared with them or files they create in My Files To create an OpenID account that allows you to access the Filr site simply create a Google or Yahoo account Making Files Accessible to the Public You can make files and folders available for public access outside your organization For information about how to share files or folders with the public see Section 3 2 Sharing Files on page 30 and Section 3 3 Sharing Folders on page 31 Sharing Files and Folders 35 36 3 5 3 6 3 7 Viewing Items You Have Shared Filr makes it easy to see items that you have shared You can quickly adjust users access rights to shared items send notes to those you are sharing with and so forth 1 Click Shared by Me 03 from any Filr page All files and folders that you have shared are displayed along with information about which users you shared it with Viewing Items Others Have Shared with You Filr makes it easy to find items that others have shared with you You might also receive a
74. page 54 Viewing the File To view a file in HTML format 1 Navigate to the file that you want to view 2 Click the drop down arrow next to the file that you want to view then click View HTML Viewing the File and Its Metadata You can view the file along with the file s metadata in your Web browser You can make comments on the file as you view it 1 Navigate to the file that you want to view 2 Click the drop down arrow next to the file that you want to view then click View Details Viewing Who Has Access to a File 1 Navigate to the file for which you want to view who has access then click the drop down arrow next to the filename 2 Click View Who Has Access The Who Has Access dialog box is displayed listing the users and groups who have access to the file 54 Novell Filr 1 0 1 Web Application User Guide 6 6 6 6 1 6 7 6 8 Downloading Files Section 6 6 1 Downloading Single Files on page 55 Downloading Single Files 1 Navigate to and open the folder that contains the file that you want to download 2 Click the name of the file that you want to download Depending on the browser the file is either downloaded or opened in a new tab 3 Conditional If the file is not downloaded when you click the file name right click the file name then click Save Link As 4 Save the file to your workstation You can rename the file or keep the original name 5 Optional You can now edit the file and sa
75. plays files that you have most recently shared Net Folders Displays new files that have been added to Net Folders Site Wide Displays new entries that have been added anywhere in the Filr site 2 Optional If a category contains subcategories you can expand the category in the What s New navigation panel to view new entries in a more specific location Marking a File as Unread After you view a file from the What s New page the file is marked as Read You can mark a file as Unread directly from the What s New page E 1 Click the Actions drop down arrow 8 next to the file that you want to mark as Unread 2 Click Mark as unread You can mark the file as Read by clicking the Actions drop down arrow Q next to the file then clicking Mark as read For information about how to display only unread files on the What s New page see Section 2 1 7 Displaying Only Unread Files on page 19 For information about how to mark a file as Unread when you are not on the What s New page see Section 6 13 Marking a File as Unread on page 58 Commenting on a New File You can comment on files directly from the What s New page EJ 1 Click the Actions drop down arrow next to the file that you want to comment on 2 Click Reply A comment field is opened in line on the What s New page 3 Specify your reply in the provided field then click Send For information about how to comment on a file when you are not on the What s New page s
76. ply 2 Click the drop down arrow next to the Filter List field then click the name of the filter The filter is applied to the folder After you apply a filter items that do not match the filter criteria in that folder are not displayed in the folder listing To clear the filter click None in the Filter section Modifying a Preconfigured Filter 1 Navigate to the folder where you want to modify a filter that has already been created 2 Click the drop down arrow next to the Filter List field then click Manage Filters 3 In the Personal Filters section or the Filters That Everyone Can See section click the drop down list and select the filter that you want to modify 4 Click Modify 5 Make the modifications that you desire then click OK gt Close Deleting a Filter 1 Navigate to the folder where you want to delete a filter that has already been created 2 Click the drop down arrow next to the Filter List field then click Manage Filters 3 In the Personal Filters section or the Filters That Everyone Can See section click the drop down list and select the filter that you want to delete 4 Click Delete then click OK to confirm that you want to delete the filter 5 Click Close Sending an Email to Folder Contributors You can send an email to all users who have added files to the folder A link to the folder is automatically created in the Message field in the email message and users who have added files to the fold
77. pter 9 Restoring Deleted Items on page 63 Chapter 10 Managing Your Data Quota on page 65 Appendix A What s New in Novell Filr 1 x on page 69 Appendix B Troubleshooting on page 71 Appendix C Accessibility for People with Disabilities on page 79 Audience This guide is intended for all new Novell Filr users Feedback We want to hear your comments and suggestions about this manual and the other documentation included with this product Please use the User Comments feature at the bottom of each page of the online documentation Documentation Updates For the most recent version of this manual visit the Novell Filr 1 0 Documentation Web site http www novell com documentation novell filr1 About This Guide 7 8 Additional Documentation and Resources You can find more information in the Novell Filr documentation which is accessible from the Novell Filr 1 0 Documentation Web site http www novell com documentation novell filr1 To access the Novell Filr User Guide from within Novell Filr click the Help icon question mark Novell Filr 1 0 1 Web Application User Guide 1 1 1 1 1 1 Getting Started Section 1 1 About Novell Filr on page 9 Section 1 2 Accessing Novell Filr on page 10 Section 1 3 Accessing Novell Filr from a Web Browser on page 11 Section 1 4 Getting to Know the Novell Filr Web Interface and Its Features on page 12
78. racter Tilde after a term Tilde after a group of words followed by a number Function Searches a specific field that contains values within a specific date range Fields you can search on are _creationDate _creatorName _modificationDate _modificationName _ownerName _ fileName includes file extension _fileExt _loginName _groupName firstName middleName lastName emailAddress txtEmailAddress mobileEmailAddress title Searches for words that begin with the word fragment that you specify You cannot put an asterisk before word fragments Replaces any single character in your search You can use multiple question marks to replace multiple characters You cannot use a question mark as the first character in a search Searches for approximate matches for a single word Searches for instances of the words that you specify that are within a certain distance Example creationDate 20110503 TO 20130608 searches all files whose creationDate field contains values greater than 5 3 2011 and less than 6 8 2013 Use curly brackets if you want to exclude the beginning and ending dates from the search as in the above example Or use square brackets if you want to include the beginning and ending dates that you specify For example _creationDate 20110503 TO 20130608 searches all files whose creationDate field contains values of 5 3 2011 or greater and 6 8 2013 or less work searche
79. s Help Sign out 2 Click the Help icon Filr displays the Filr User Guide in a new browser window 1 7 Logging Out 1 Click your linked name in the upper right corner of any Filr page Brigitte Le Saux Brigitte Le Saux Quota Used 0 45 MB View Profile a Personal Preferences Help Sign out 2 Click Sign out 16 Novell Filr 1 0 1 Web Application User Guide 2 1 2 1 1 Getting Informed Novell Filr provides numerous methods to help keep you informed of what s going on in your teams and in your organization Section 2 1 Finding What s New on page 17 Section 22 Accessing Shared Files and Folders on page 20 Section 23 Accessing Files and Folders in the Corporate File System Net Folders on page 20 Section 24 Accessing Your Personal Files My Files on page 20 Section 2 5 Searching for Information on page 21 Section 2 6 Subscribing to a Folder or File on page 25 Finding What s New One key to effective and efficient teamwork is knowing what people are working on and what they are saying Filr enables you to view and act on new files by using the What s New page You can view new files comment on them and more To perform actions on files you must have appropriate rights For more information about rights see Section 3 1 Understanding Access Rights on page 29 For information about how to find what s new from within the Filr mobile app see the Filr Mobi
80. s for words such as workspace and workshop space does not search for words ending in space such as workspace t e returns all results containing the words true tree and so forth roam finds matches such as foam and roams marketing notes 5 searches for instances where the words marketing and notes appear within 5 words of each other Getting Informed 23 24 Search Capability Caret after a term Minus before a word Field name followed by a colon followed by what you want to search for Function When you search for more than one word using the caret symbol after a word gives higher relevance to the word files with more occurrences of the term are displayed first in the search results Adding a number after the caret symbol gives even higher relevance to the word By default the relevance factor is 1 For example sales is the same as sales 1 Excludes the word from the search Searches a specific field When you search a specific field you must search on the data name of the field Data names resemble the true names found in the interface Fields you can search on are _creationDate _creatorName _modificationDate _modificationName _ownerName _fileName includes file extension _fileExt _loginName _groupName firstName middleName lastName emailAddress txtEmailAddress mobileEmailAddress title When you search in a specific
81. see all of the files and folders that you have access to on your Filr site Viewing Who Has Access to a Folder 1 Navigate to the area or folder that contains the folder where you want to view who has access For example if the folder is in your My Files area navigate to your My Files area 2 Click the drop down arrow next to the folder name 3 Click View Who Has Access The Who Has Access dialog box is displayed listing the users and groups who have access to the folder Subscribing to Email Notifications from a Folder You can configure a folder to send you email notifications to inform you about activity that takes place in the folder For information about how to subscribe to receive email notifications from a folder see Section 2 6 Subscribing to a Folder or File on page 25 Managing and Using Folders 43 4 11 4 11 1 Configuring Folder Columns Filr enables you to configure table columns in folders Section 4 11 1 Showing and Hiding Columns on page 44 Section 4 11 2 Renaming Columns on page 44 Section 4 11 3 Changing Column Order on page 44 Section 4 11 4 Adjusting the Column Width on page 45 Section 4 11 5 Restoring Column Defaults on page 45 Showing and Hiding Columns By default the columns that are available are Title Displays the title of the file Comments Displays how many comments have been made on the file Size Displays the file
82. size of the file Author Displays the author of the file Date Displays when the file was last modified or commented on To show or hide table columns in the Files folder 1 Navigate to the folder where you want to show or hide the table columns 2 Click the Configure icon G in the upper right corner of the page next to the filter then click Edit Column Layout 3 Inthe Show column select the columns that you want to show and deselect the columns that you want to hide 4 Optional Select Set the default folder columns for all users if you want all users to see only the columns that you have selected 5 Click OK 4 11 2 Renaming Columns 1 Navigate to the folder where you want to rename the table columns 2 Click the Configure icon in the upper right corner of the page next to the filter then click Edit Column Layout 3 Inthe Custom Label column specify the new column name in the available field 4 Optional Select Set the default folder columns for everyone if you want all users to see only the columns that you have selected 5 Click OK 411 3 Changing Column Order 1 Navigate to the folder where you want to change the order of the table columns 2 Click the Configure icon G in the upper right corner of the page next to the filter then click Edit Column Layout 44 Novell Filr 1 0 1 Web Application User Guide 4 11 4 4 11 5 4 12 3 Select the radio button on the left side of the table for the column
83. splayed 3 Ensure that no email address is selected in any of the sections 4 Select Override preset subscription settings 5 Click OK 2 6 3 Adding and Modifying Delivery Destinations You can add and modify your email and phone number contact information in your Personal Profile 1 Click your username in the upper right corner of any Filr page then click View Profile Brigitte Le Saux Brigitte Le Saux sources in l Quota Used 0 45 MB Sign out 2 Click Edit 3 Specify the appropriate delivery destination information in the Email field 4 Click OK Now when you select your notification types and delivery destinations as described in Section 2 6 1 Subscribing to a Folder or File on page 25 the new or modified contact information is displayed Getting Informed 27 28 Novell Filr 1 0 1 Web Application User Guide 3 1 Sharing Files and Folders Novell Filr enables you to share folders and files with other Filr users as well as users external to your organization This functionality must first be enabled by your Filr administrator If you cannot share files and folders as described in this section the ability has not been enabled The following video walks you through the sharing process E http www youtube com watch v J WyLSDCy Ak To see other Novell Filr videos see the Novell Filr YouTube playlist https www youtube com playlist list PL8yfmcqTN8GHMg4ZYu_ 720PqD616REey Section 3 1 Understandin
84. ss of subscribing and unsubscribing to a folder or file http www youtube com watch v LqiFofTPT80 To see other Novell Filr videos see the Novell Filr YouTube playlist https www youtube com playlist list PL8yfmcqTN8GHMgAZYu 720PqD616REey Section 2 6 1 Subscribing to a Folder or File on page 25 Section 2 6 2 Overriding Higher Level Subscription Settings on page 26 Section 2 6 3 Adding and Modifying Delivery Destinations on page 27 Subscribing to a Folder or File To subscribe to receive email notifications about changes that occur in a folder or file 1 Select the check box to the left of one or more folders or files that you want to subscribe to Getting Informed 25 If you subscribe to more than one file or folder simultaneously the subscription settings you make apply to all of the folders and files that you select Click More gt Subscribe The Subscribe dialog box is displayed Select an email address or phone number where you want the notifications to be sent You can select multiple email or phone number delivery destinations for each notification type You can select these delivery destinations in any of the provided sections The section where you make your selections designates the type of notification that you are subscribing to You can subscribe to the following types of notifications Digest Available when subscribing to single folders only Filr sends one message that summarizes al
85. system The corporate files that you have access to are defined by your Filr administrator In Filr these corporate files are located in an area called Net Folders In addition to files in Net Folders you can also upload files to other areas on the Filr site for easy storage and access You can even share files with your co workers and have discussions around them For more information about Net Folders and other types of files in Filr see Section 2 3 Accessing Files and Folders in the Corporate File System Net Folders on page 20 and Section 2 4 Accessing Your Personal Files My Files on page 20 Section 6 1 Creating a File Entry on page 52 Section 6 2 Commenting on a File on page 52 Section 6 3 Editing a File on page 52 Section 6 4 Viewing Files in Read Only Mode on page 53 Section 6 5 Viewing Who Has Access to a File on page 54 Section 6 6 Downloading Files on page 55 Section 6 7 Renaming Files on page 55 Section 6 8 Moving Files on page 55 Section 6 9 Copying Files on page 56 Section 6 10 Deleting a File on page 56 Section 6 11 Undeleting a File on page 57 Section 6 12 Marking a File as Read on page 57 Section 6 13 Marking a File as Unread on page 58 Section 6 14 Subscribing to Email Notifications about a File on page 58 Section 6 15 Sending an Email to File Contribu
86. t Folders on page 9 For information about how to access Net Folders from within the Filr mobile app see the Filr Mobile App Quick Start http www novell com documentation novell filr1 filr1 qs mobile data filrl qs mobile html Accessing Your Personal Files My Files All your personal files are stored in one convenient location Personal files My Files include files that you upload to the Filr site and other personal files that are associated with your Home directory on a corporate server Novell Filr 1 0 1 Web Application User Guide 2 5 2 5 1 To access your My Files 1 Inthe masthead click My Files ES For more information see Section 1 1 2 My Files on page 10 For information about how to access your personal files My Files from within the Filr mobile app see the Filr Mobile App Quick Start http www novell com documentation novell filr1 filrl qs mobile data filrl qs mobile html Searching for Information The Search functionality in Novell Filr enables you to discover what information is available about a particular topic If you want to quickly sift through information in a folder or area by typing a portion of a word or phrase you can filter the list as described in Section 4 13 1 Filtering a Folder List on page 46 For information about how to perform a search from within the Filr mobile app see the Filr Mobile App Quick Start http www novell com documentation novell filr1 filr1 qs mob
87. t appears click Overwrite Files to replace the file that is currently in Filr with the one you are uploading The file is replaced with the file that you uploaded Viewing Files in Read Only Mode Filr enables you to easily view files The following sections describe how to view files in a text editor or in your Web browser in HTML format Section 6 4 1 Viewing a File in a Text Editor on page 54 Section 6 4 2 Viewing the File in Your Web Browser on page 54 Working with Files 53 6 4 1 6 4 2 6 5 Viewing a File in a Text Editor When you view a file that you don t have rights to modify in a text editor the file is opened in Read Only mode 1 Navigate to the file that you want to view 2 Click the name of the file Viewing the File in Your Web Browser If you want to quickly view a file you can view it in HTML format in your Web browser Some file types cannot be viewed in HTML format such as PNG JPG GIF and PDF File types that can be viewed in HTML format are 123 bmp db doc docx dotm drw dxf htm html lwp odf odg odp ods odt pct ppt pptx prz qpw rtf sdw shw Swx tif txt vsd wpd xls xlsx sxi If files are too large or complex the request times out after 30 seconds and the file is not displayed You can view only the file itself or the file and its metadata Viewing the File on page 54 Viewing the File and Its Metadata on
88. t configure the parent folder To see a short video about how to configure folders to send email notifications to other users see Subscribing and Unsubscribing to Folders and Files http www youtube com watch v LqiFofTPT80 amp feature share amp list PL8yfmcqTN8GHMgAZYu 720PqD616REey 1 Navigate to the folder from where you want to send the email notifications 2 Next to the folder name click the Configure icon then click Email Settings The Email Settings page is displayed 3 In the Select the Type of Email Notification section select the type of email notification that you want to send Digest Filr sends one message that summarizes all of the activity in the folder and its subfolders available for folders only Filr sends digest notifications at a schedule established by your site administrator As a folder owner you can set your own schedule for digest notifications For more information see Step 5 Individual Messages with Attachments Filr sends one message for every new or changed file and messages include an attachment of the actual file Individual Messages without Attachments Filr sends one message for every new or changed file The email messages do not include an attachment of the actual file but include information about the file and the activity that occurred Filr sends all types of individual notifications every five minutes Message Suitable for Text Messaging Filr sends a message suitabl
89. time Settings section click View For each of your Java Runtime Versions add Xmx256m as a Java Runtime Parameter Click OK After increasing the default memory size for Java applets you must exit all browsers and restart them before the change can take effect o0 5 o This setting causes the applet used for uploading files into a Novell Filr folder to start up with 256 MB of memory If the applet still indicates that there is not enough memory to run the applet you might need to reduce this number B 9 2 Increasing the Default Memory Amount on Linux 1 Locate the JRE or JDK being used for the browser plug in The location of the JRE or JDK varies depending on your system 2 Inthe bin directory of the JRE or JDK run the ControlPanel file The Control Panel is launched Select the Java tab In the Java Applet Runtime Settings section click View For each of your Java Runtime Versions add Xmx256m as a Java Runtime Parameter Click OK After increasing the default memory size for Java applets you must exit all browsers and restart them before the change can take effect oa fF o This setting causes the applet used for uploading files into a Filr folder to start up with 256 MB of memory If the applet still indicates that there is not enough memory to run the applet you might need to reduce this number 76 Novell Filr 1 0 1 Web Application User Guide B 10 Files that Contain Extended or Double Byte Characters in the Filen
90. ting B 1 B 2 B 3 The following sections provide guidance for difficulties you might encounter when using Novell Filr Section B 1 Unable to Edit Files on Windows 7 with Microsoft Office 2007 or Later on page 71 Section B 2 You Are Unable to Change Your Filr Password on page 71 Section B 3 Files Disappeared from Shared with Me or Shared by Me on page 71 Section B 4 Too Many Sign Ins for WebDAV on page 72 Section B 5 WebDAV Phantom Folders on page 72 Section B 6 Unable to Open Pictures from WebDAV in Microsoft Office Picture Manager on page 72 Section B 7 Unable to Move Files and Folders within the WebDAV Interface on page 73 Section B 8 Unable to Edit Files on page 73 Section B 9 Cannot Upload a File Because it Is Too Large on page 76 Section B 10 Files that Contain Extended or Double Byte Characters in the Filename Are Corrupt After a ZIP File Is Extracted on page 77 Unable to Edit Files on Windows 7 with Microsoft Office 2007 or Later When you are using Microsoft Office 2007 or later as your document editor on a Windows 7 workstation you cannot edit files by using the Edit in Place feature as described in Editing a File on page 52 You might need to perform some additional configuration procedures For more information see Configuring Filr to Support WebDAV on Windows 7 in the Novell Filr 1 0 1 Administration Guide
91. tion Guide If data quotas have been enabled on your Filr site you need to understand what counts toward your data quotas and how you can view the current data usage so you can know when you are approaching the allotted data quota If you meet your allotted quota Filr enables you to purge files and folders that you have previously deleted Section 10 1 Understanding Data Quotas on page 65 Section 10 2 Viewing Your Data Quota on page 66 Section 10 3 Adding Files to the Filr Site When You Are Over Your Quota on page 66 Section 10 4 Using Net Folders When You Are Restricted by a Data Quota on page 67 Section 10 5 Adding Files Through WebDAV When You Are Restricted by a Data Quota on page 67 Section 10 6 Making Disk Space Available by Purging Deleted Items on page 67 Understanding Data Quotas Data quotas limit the amount of data individual users can add to the Filr site Files that are located in Net Folders including your Home directory do not count toward your data quota Managing Your Data Quota 65 10 2 10 2 1 10 3 Viewing Your Data Quota Data quotas might or might not be in use on your Filr site If you are unable to view your data quotas as described in this section your Filr administrator has not yet restricted the amount of data that can be added to the Filr site If you have exceeded your allotted data quota you should purge items that you have previously
92. ton User ID First name Last name Password Re enter password Or To authenticate using google click on this image Ogle ED ED 2 Onthe Filr login page click either the Google or Yahoo button 3 Click Allow when you are asked whether you want to allow your email account to provide information to the Filr server You are authenticated to the Filr system and the shared item is displayed 34 Novell Filr 1 0 1 Web Application User Guide 3 4 2 3 4 3 Logging in to Filr by Registering If the shared item you received was sent to an email address other than Google or Yahoo such as a corporate email address for example luke novell com you must register in order to access the shared item At least one unexpired item must be shared with you for you to be able to log in to the Filr site 1 In the email notification that you received notifying you about the shared item click the link to the shared item Novell Please enter the following information and then click on the Register button User ID First narne Last name Password Re enter password 2 On the Filr login page specify your first and last name then create a password Your User ID is your email address where the shared item was sent and cannot be changed 3 Click Register You are authenticated to the Filr system and the shared item is displayed Understanding OpenID OpenID is a standard that allows users to register with a single OpenID pr
93. tors on page 58 Working with Files 51 52 6 1 6 2 6 3 6 3 1 Creating a File Entry When you create a file entry you upload a file to the Filr site Depending on your access rights you can upload files to your My Files area to a folder another user has shared with you and to a Net Folder My Files is your personal file area on the Filr site and can be accessed by clicking My Files from any page in Filr For more information about My Files see Section 1 1 2 My Files on page 10 Net Folders are folders on your corporate file system and can be accessed by clicking Net Folders from any page in Filr For more information about My Files see Section 1 1 1 Files in Net Folders on page 9 For information about how to upload a file see Section 4 7 Adding Files to a Folder on page 42 Commenting on a File People often post a file to generate ideas and obtain feedback Novell Filr enables you to comment files so you can share your ideas and provide input 1 Navigate to the file that you want to comment on then click the Comment icon next to the file that you want to comment on 2 Specify your comment then click Send or To reply specifically to an existing comment click Actions gt Reply next to the comment then specify your comment and click Send For information about how to comment on a file as you view it see Viewing the File and Its Metadata on page 54 For information
94. ve it back to Filr as described in Section 6 3 2 Downloading and Editing a File on page 53 Renaming Files 1 Navigate to the location that contains the file that you want to rename 2 Click the drop down arrow next to the file name then click Rename File 3 Specify anew name for the file then click OK If the file is located in a Net Folder and if a user whom you have shared the file with is editing the file at the time you rename it a new file is created with the original name when the user editing the file saves the changes Moving Files Novell Filr enables you to move files into any folder where you have appropriate rights including to and from Net Folders The access control settings for the file are changed to match the access control settings of the destination folder IMPORTANT Any shares associated with this file are removed when moving a file from your My Files area to a Net Folder or from a Net Folder to your My Files area This means that this file will no longer be displayed in users Shared with Me and Shared by Me areas after it is moved If you do not have sufficient rights this option is not available to you 1 Navigate to the folder that contains the files that you want to move 2 Select one or more files that you want to move 3 Click More gt Move 4 Choose one of the following actions In the Destination Folder field begin typing the name of the folder where you want to move the files
95. yed 1 Navigate to the Shared with Me or Shared by Me view where the hidden items are located 2 Click the drop down arrow in the upper right corner of the view next to the filter then select Show Hidden Shares 3 Click the drop down arrow in the upper right corner of the view next to the filter then deselect Show Unhidden Shares Modifying or Removing a Share If you have granted a user access to a file through sharing you can modify or revoke the user s access 1 Click Shared by Me from any Filr page 2 Select one or more files that is being shared with one or more users whose access you want to modify or remove then click Share or Click the drop down arrow next to the file that is being shared with one or more users whose access you want to modify or remove then click Share The Share dialog box is displayed 3 Use the provided table to modify or remove user access To modify a user s access click in the Access column next to the user s name in the provided table then select the new access rights that you want the user to have Sharing Files and Folders 37 You can choose from the following rights Viewer Users can view individual files that are shared with them or all files within the folder that is shared with them Editor Users can view and modify individual files that are shared with them or all files within the folder that is shared with them 4 Inthe Allow the recipient to re shar

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