e-CERTIS User Guide - European Commission
Contents
1. i f Document Document Document Tithe Document Type Legal Reference Modification Date Country Language ae Se oor Evidente OF For DAOC am inara Daner Ama ara vt 45 63 of Diere J00 10E 2n LOGS Frar Engst ee ae shawl Select AN Version 05 V1 0 Page 11 on 29 Issued on 29 June 2010 eCertlS User guide Displayed information eCertificate Siemens AG Rae E http jecertiicate 200 1ecertts jsocumentDetal doPdocid 22 w 47 XK D Fe Edt Vew Favorite Took Hep ia WO Bootie Uneaten Becertificate x i po ch Page D Took b Aau View Document Hack to seanch results H m Pee ears Evidence of non bankruptcy and financial status Acton kel France Evidence type Sworn statement of the tenderer or a certified copy of the applicable judgment Evidence title in national language n DES form fr Mandatory or optional lMandatory for all or some public procurements National legal reference article 43 44 of the Public Procurement Code Code des marches publics Regulatory level National Frequentiy requested Always 100 Format of submission Electronic format Paper format Time of submission When the offer is submitted Flexibility of submission Other Only sworn statements are requested in practice a copy of the judgment Is only required if the terms of the receivership still allow the tenderer to participate in public procurements Template Yes Link2. THE WEB PAGE ccccscceeeccesceessenscceseuscsessseeseees 29 Version 05 V1 0 Page 2 on 29 Issued ON 29 June 2010 eCertlS User guide 1 Introduction e CERTIS is a free on line source of information to help companies and contracting authorities to cope with the different forms of documentary evidence required for cross border tenders for public contracts e CERTIS presents the different certificates frequently requested in procurement procedures across the EU Currently the documents required differ from one country to another e CERTIS help tenderers and contracting authorities to find their way through this maze In particular e CERTIS can help companies to find out which certificates issued in their country they need to include in tender files submitted to an authority in any partner country o contracting authorities to establish which documents issued by a partner country are equivalent to the certificates which they require to confirm the eligibility of the tender This document describes how to use the e CERTIS application from an end user perspective e CERTIS has been designed to help companies and contracting authorities alike first to understand what information is being requested or provided and second to identify mutually acceptable equivalents This can be done fairly quickly using a range of search criteria including keyword searches in the original language of the document being s
3. V1 0 Page 13 on 29 Issued on 29 June 2010 eCertlS User guide e Click on 5 4 Documents Sea EL Vn Pe ag ae ah Document Type Set Certificate r quir d t participate in public procurements bai Document Type ha 4 Country Denmark J Country English Available Language lt ete Ci pper rch Applicable fee Evidence source Evidence type Flexibility of submission e specific term e Result aaa ala is Document Document Document Title Document Type Legal Reference Modification Date Count Language widenge of nce of Evidence of absence of O conviction for legal conviction for legal art 45 3 of Directive 2004 18 EC 05 11 2009 Denmark English i persons persons Documents Search Search Criteria 2 TETE DENDE EEETENE NENE NE ETE NE NE NENE EEE E E E E E E E OE E O E E E GE O E E E E E E E E E E E OE E O OE E E O OE EO E E E E E O E E E E OE G EO E E E G EE E E E E E E S E E E E E E o E Document Type Set Certificate required to participate in public procurements v Document Type x Country Denmark Country Available Language English a Available Language Regulatory level A Semantic characteristics 3 Specific term Document fields a Source reference Technical characteristics for electronic documents kd The search result is the content of the 3 selected fields in all specified docume
4. documents Version 65 V1 0 Page 20 on 29 Issued on 29 June 2010 eCertlS User guide r Result Letters of acceptance from the Letters of acceptance from the Label contracting authority contracting authority Denmark Austria Evidence type en No standard for letters of acceptance has Been Implemented in Austria i National legal j i l reference No legal basis applicable Regulatory level Format of submission NLA Tamplate MLA t Semantic characteristics The user now wishes to return to the result list He clicks on at the bottom of the Search criteria area to do this Note documents of a same MS can be compared between them E g The German document evidence of absence of conviction for natural person has been published in German A responsible person wants to verify if the English version is the correct translation of the German one He has to select evidence of absence of conviction for natural person in Document type and Germany in Country He clicks on Ser and then sees the identifying data of both these documents in the result list He selects both the two lines by clicking on the corresponding checkboxes and clicks on mpare at the bottom of the search result list The comparison table is then shown and he can evaluate the translation in English in regard of the German version 2 10 View a certificate template Displaying a template can be done w
5. KEA EUROPEAN COMMISSION X X ee Be DG MARKT Wye W eCertlS User guide European Commission DG MARKT e CERTIS End User guide Issued ON 29 June 2010 eCertlS User guide Table of content 1 INTRODUCTION eraa a aa a wes seuaeecnceudescsseeceoeGecseucsuesecacede 3 1 1 EEE AIR AE EE EE A E E EE AEE A he EN AEE ETE AAE EE 4 1 2 END USER COG N a a a aha sale Ad 5 EAF JONED O EEE E OE A O A 5 1 2 2 End user application page o00000nsonnennnnsssseennnnsssseeeresssssseerossssssreresssssseereossssssseeeresssssseee 6 1 2 3 Use of language for the end Usef cccccccccccccssecccccccceeecessseccceeeeeaeeesseeeeeeeaaaeeeeeeeeessaaaaaaseeseeeees 6 1 2 4 End user application main MENU cccccccccssseeccecccccee cee eeeseeeeeee ean eeeseeeeeeeeaaeeseeeeeeeeaaaaaeeeeeeeeeas 7 1 2 5 End user application search page oooo0nnnnnnnnnnnnesseennnnnssseeenensssssrerenssssseerreressssssereesssssseee 5 2 SEARCH AND VIEWING siressececeshsseceseiidacceescccledeisecsansessecescteadesstsseddosssvecsesseceseieadeccvesecsedeeneesessoveers 9 2 1 CEA ROSE ARCH PAGE EE teeters ae dase Suet teat ace eet hate tte atte seen dt eee a 9 2 2 DEPENDENCIES BETWEEN SEARCH CRITERIA iaia aa a a a a a aai 9 2 2 1 Selecting unselecting Document fields names cccssssseeeeeeeeeeecceeeeeeceaaaaaassssssseeseeeeeess 10 2 3 PHOW A PECIFIC DOCUMENT a5 5 00 a a a A 11 2 3 1 Displaying information from the search results list cccccccccccccccccssse
6. Name of relevant service organisation department Det Centrale Virksomheds Register URL Proof of the tenderer s http www cvr dk Site Forms CMS DisplayPage aspx l nmark urce referen identity De Source rererence pageid 0 Phone 45 33 30 77 00 Fax 45 33 30 77 99 Mail cvrweb eogs dk ri Proof of the tenderer s Specific organisation Det Centrale Virksomheds Denmark Evidence source identity identity vr Register nomic and Evidence of economic and Denmark Applicable fee N A no typical document exists financial standing financial standing vidence of economic and Evidence of economic and Denmark Source reference c financial standing iden f economic and Evidence of economic and Denmark Evidence source Tenderer itself financial standing financial standing eerie cal as 4 i ce of Evidence of absence of Exact price conviction for natural conviction for natural Denmark Applicable fee 97 persons persons Name of relevant service ornanisation denartment 3 lines are shown for each document They contain the metadata of the specified fields Applicable fee Source reference and Evidence source 2 6 Search for a specific term Suppose you re working in a contracting authority which has received a document from an Austrian tenderer This document is clearly labelled with a given name in German You ve however no idea what this document refers to because the explanations in t
7. age Most likely causes You are not connected to the Internet The website is encountering problems e There might be a typing error in the address What you can try e Diagnose Connection Problems More information Version 65 V1 0 Page 29 on 29 Issued on 29 June 2010
8. ain please notify the administrator eCertIS HeplDesk Error date 05 11 2009 at 3 59 32 PM In order to improve the application it is recommended to the user who encounters such a problem to send a mail to the administrator by clicking on lt HSHelbesk At least this mail should contain The login name of the user 1 What he was doing 2 The copy of the Error description shown in the error page 3 Probable additional notes eCerttS TEST TEST Message HTML ige Edt yem insert Format Tools Actions Hep i dgend Accoumts id d Dadua eee A ee Ai TEN a To T Subject letes TEST TEST Hella a ell 1 Error encountered by subautting a document proposal user cooigabe dail a Message Page not found Please venty the URL IF the problem happens man please noufy the admoestrator Cers HeplDesks Error date 05 11 2009 at 3 59 32 PM This a TEST by SEMENS Sery for disturbing Kind regards Version 65 V1 0 Page 28 on 29 Issued on 29 June 2010 eCertlS User guide 3 3 The Internet browser cannot display the web page If you receive the following report page and you cannot repair the situation with help of information For example with Internet Explorer you can get by clicking on Diagnose Connection Problems and or on More information it is recommended you prevent the administrator to determine the cause of the problem Internet Explorer cannot display the webp
9. anslation requirements Document validity is not limited in time Document validity is not limited in time Validation process does not exist Validation process does not exist N A 2 8 Statistical analysis of a specific field This function allows comparing the content of a specific field of a specific document between all MS Suppose in a context of European certificates harmonization a study is made about the validity period of documents A user wants to know the validity period of the document Evidence of economic and financial standing in all MS He has to e Select Field content statistics 1 to indicate he wants to do such an analysis At this moment the fields Country Available language on the right and Specific term are made unavailable e Select Evidence of economic and financial standing in Document type 2 e Select the language of the text of the documents 3 The selection of a field name is then made available e Select the document field name Validity period in the screen field Document fields Note only one document field name can be selected for this function e Click Se Version 05 V1 0 Page 18 on 29 Issued on 29 June 2010 eCertlS User guide Documents Search Search Criteria Document Type Set Certificate required to participate in public a ae Document Type Evidence of economic and financial standing 3 Country Country Available Language English v Availab
10. e user environment has not been initialized to recognize the site of the application as secure the Internet browser displays the dialog page here below The user has just to accept to go to the application site by clicking on Continue to this website not recommended and the connection to the application will be set up il Certificate Error Mavigation Blocked Siemens AG gt E http fecertificate 9001 jeCerttS Fie Edt Wew Favontes Took Help Ur GP g certificate Error Navigation Blocked There is a problem with this website s security certificate The security certificate presented by this website was not issued by a ttusted certificate authority The security certificate presented by this website was issued for a different website s address Security certificate problems may indicate an attempt to fool you or intercept any data you send to the server We recommend that you close this webpage and do not continue to this website Click here to close this webpage a Continue to this website not recommended _ More information Version 06 V1 0 Page 27 on 29 Issued on 29 June 2010 eCertlS User guide 3 2 Unrecoverable application error In case the application cannot handle an error occurrence an error page 1s displayed such as the following one Error a EmOT me Rea ae a A oe a cg Error Message Page not found Please verify the URL If the problem happens ag
11. earched for You will find e CERTIS useful in the following cases l ina purely national context if a supplier is interested in bidding for a contract put out to tender by an authority in his own country e CERTIS can be useful for first time bidders It offers newcomers to procurement procedures a handy reference system on the types of documents that they will usually be required to submit and their contents 2 Cross border tendering companies submitting a bid in another Member State are sometimes asked for certificates which do not exist in exactly the same form in their own country or for familiar information in a different format This creates costs and uncertainty for potential bidders and could ultimately deter them from bidding 3 Equally contracting authorities need to be sure that the documents they receive possibly from several countries meet the requirements set out in the terms of reference as regards content and the authority of the issuer e CERTIS does not cover the full range of documentary evidence that contracting authorities may request it focuses on just the most frequently requested documents Version 05 V1 0 Page 3 on 29 Issued ON 29 June 2010 eCertlS User guide 1 1 Glossary e Certificate Legal or official document required in eProcurement such as evidences attestations official letters and lists of economic operators e Document type type of certificate This informs abo
12. elds name At any moment a Document fields name can be unselected by typing lt Ctrl gt while clicking on it Version 05 V1 0 Page 10 on 29 Issued on 29 June 2010 eCertlS User guide 2 3 Showa specific document Suppose you re working in the office of a contracting authority in Belgium You ve received an offer from a French tenderer and you wish to determine if the presented document Evidence of non bankruptcy and financial status indeed meets its requirements and to know how to determinate the validity of the document You need thus to view the metadata of the French certificate Evidence of non bankruptcy and financial status Choose the Document type 1 and the Country 2 and click on 8 3 in the search criteria area of the search page Documents Search r Search Criteria Document Type Set Certificate required to participate in public procurements v pe Document Type Evidence of non bankruptcy and financial status v 2 gt Country AES v Country v Available Language v Available Language DOi yent Specific term Search sceceneneneee ESS AiE SSS SS eS SSeS 2 3 1 Displaying information from the search results list The search result is displayed and by clicking on the line corresponding to the target wanted information is shown Documents Search Search Criteria J n oa i 4 search v Result
13. er window where it was open by the program dedicated to the type of the file 2 11 Generating a pdf report of published documents It is possible to generate a pdf report containing documents selected from the search result list Suppose a user is analysing documents Evidence of compliance with fiscal obligation for all MS He wants to collect them in a same document To do this he acts as follows e He selects Evidence of compliance with fiscal obligation in Document type and clicks J e In the result list he clicks 1 to select all documents found but he doesn t want to put the Belgian document in the pdf report He then unselects it 2 e Heclicks SenertePPF to display the Pdf generation page Version 05 V1 0 Page 23 on 29 Issued on 29 June 2010 eCertlS User guide Legal Modification DocumentDocument l Document Title Document Type Reference Date Country Language Evidence of compliance with fiscal obligations 14 12 2009 Belgium English art 45 3 of viden f compliance with Evidence of compliance 8 asea Directive 05 11 2009 Denmark English i fiscal obligation with fiscal obligations 2004 18 EC i R art 45 3 of i Evidence of compliance with Evidence of compliance anit Directive 27 10 2009 France English fiscal obligations with fiscal obligations 2004 18 EC art 45 3 of 4 n ej meaotcomolanawth Evcance fcon Directive 16 12 2009 realy Enghs
14. h i Hscal obligations g 2004 18 EC 3 i art 45 3 of amea e a a e ie 9 2004 18 EC j art 45 3 of ur Evidence of compliance with Evidence of compliance i Lis fiscal obligations with fiscal obligations AEE paein lossit Ehte 1 _ Generate PDF _3 The pdf report can be generated _ e Either on line by clicking 1 Then a dialog box is displayed 2 offering the possibilities to directly read the pdf report or to save it on the user s pe PDF generation Back to search results 1 e mail be Send by e mail Generate online 4 Document search criteria Document Type Set Certificate required to participate in public procurements Document Type Evidence of compliance with fiscal obligations Country File Download Available Language gueg Do you want to open or save this file 3 Name eCertiS Document Report 165_12_09 pdf Type Adobe Acrobat Document 57 58 From ecertficate s Document Title Docu open Seve a ji Evidence of compliance with fiscal Evidence of co obligations fiscal oblig Wie tes trom the Intemet can be usetul some files can potentally harm a your computer H you do not tust he source do mot open or save thes file Evidence of compliance with fiscal Evidence of co Sirective obligations fiscal obligations 2004 18 EC art 45 3 of Evidence of Coreen with fiscal pe a tronte adh aioli with Directive 03 11 2009 Austria English g 9 2004 18 EC Evide
15. he offer are ambiguous You choose a specific term e g Strafregisterbescheinigung in the document text which seems to be specific to this document Then you initialize the search criteria e Country by selecting Austria e Specific term with the chosen term Strafregisterbescheinigung And you click on Search Version 65 V1 0 Page 15 on 29 Issued ON 0 29 June 2010 eCertlS User guide Documents Search Document Type Set Certificate required to participate in public procurements Ces Document Type e Country Austria es Country Available Language k Available Language Document fields Specific term Strafregisterbescheinigung eee The term has been found twice The fields containing it are displayed in the result list with the title of the document they pertain to OMAN Ee Document Title Document Type Document Country Label Text Evidence of absence of Evidence of absence of Extract from the register of conviction Austria Evidence type Strafregisterbescheinigung issued to each conviction for legal persons conviction for legal persons eae of the chief executive officers Evidence of absence of Evidence of absence of Extract from the register of conviction conviction for natural conviction for natural Austria Evidence type Strafregisterbescheinigung persons persons g gung The complete document can be viewed by clicking on the correspondi
16. hile viewing a document Viewing a specific template can be also directly requested via the search criteria 2 10 1 Open template while viewing documents Suppose you re viewing the Belgian Evidence of absence of conviction for natural persons and you want to see the included template You scroll to the field Template and click on the link to the file containing the template Version 05 V1 0 Page 21 on 29 Issued on 29 June 2010 eCertlS User guide Frequently requested Frequent 71 99 Format of submission Paper format Time of submission lwh nes the offer is accepted h Flexibility of submission original i RE aE be submitted se Template Yes Applicable template upload ev_abs_conviction doc Semantic characteristics Identity of the issuing authority Contact information of issuing authority Identity of the receiving party Including Address Issuing date Issuing place Possible lanauage s of the document NL FR DE The template content 1s shown in another window where it was open by the program able to do so In the example here a Word document is used but it would be better to use pdf files as template container g ev_abs_conviction 1 doc Microsoft Word jl Royaume de Belgique Evidence of absence of conviction for natural persons Delivre le xx xx xxxx Par Xxx A La Bruy re 2 10 2 Open template from the search result list To access directly to a template it is possib
17. ight side can be specified only 1f the first one has been filled This is used for comparison of information of same type between two MS see 2 7 2 2 1 Selecting unselecting Document fields names The Document fields are representing the labels of the main fields in the metadata E g Evidence source Flexibility of submission Applicable fee A list of Document fields can be used to refine the search when at least Document type set and Available language have been specified e Field content statistic When a field content statistic is required 3 has been selected o Document fields is made available when Document type set Document type and Available language have to be specified o only one Document fields name can be selected e Refining normal search Document search TR DM aaa rae an eR BET Ps ERT TE RoC AER PETES PSST TS ETT ES See IEE ee a IIa Document type set Certificate required to participate in public procurements v Document type v 3 Country v Country Available language English v Available language Document fields PEE EES Field content statistics Evidence source Evidence type lt Click gt 1 Specific term For update 0 o Selecting the first chosen Document fields name is made by simply clicking on it 1 o Further Document fields names are selected by typing lt Ctrl gt while clicking on it 2 e Unselecting Document fi
18. ithe Document Type Legal Reference Modification Date Document Botument ce of pisemce of SOC TG a 1 i 1 kar Dae for ko 1 I LE 1 E EW ence a Prarie y Oi fire ry L I i Pe mle CEG por al I I Lista ELTE ty l l En yearns thee Perel tere nei dee lee i A kihi Evidence of ecoromic w OP Ue SEAME i i C aia a bi i I co Obl i Ey id pia i Al l i Aet Tat AlE rl ra Mem ELOTE z l f andor pro einni g re Evidence of seguite je i TER i ub a Lina EYEWE g i ig E eh Line epee of i cipal i The content of a document can be displayed by clicking on the corresponding line see 2 3 1 2 5 Statistical information on the documents of a same country Suppose you re the same tenderer as above 2 4 and you wish to know how much you ll have to pay to obtain all the documents required to participate in public procurements in Denmark and which office deliver them You just need to see only this information for all documents You can simply refine the search criteria by selecting both the corresponding field names in Document fields To select more than one field name press lt CTRL gt while you click on the requested field name e Press lt CTRL gt while selecting Applicable fee 1 e Press lt CTRL gt while selecting Evidence source 2 e Position the cursor on Source reference by scrolling down e Press lt CTRL gt while selecting Source reference 3 Version 05
19. le Language Document fields Time of submission a Field content statistics Translation requirements 4 validation process 1 ee FPS Specific term For Update The result is shown in two columns the first one indicating the country and the second one showing the content of the specified field in the corresponding document pa a BE REE SD te No ne Ae PN ee NR AN IT Pear Text 7 Belgium Document validity is not limited in time Denmark N A France lpccucient validity is not limited but must have been issued in the last 3 years 7 Italy Document validity is not limited in time Spain Document validity is not limited but must have been issued in the last 3 years Austria Document validity Is not limited In time Poland NLA 2 9 Comparison from the search result list When the search result contains a list of documents with the same layout same document type set it is possible to compare two of them In such a result list a check box is inserted at the beginning of each line It allows selecting items in the list A button compare is foreseen at the bottom of the list When the user wishes to compare two documents from the search result list he has to click on the two corresponding check boxes to select the documents Clicking on the button compare will show the comparison result in 3 columns The first one Label contains the labels of the documents fields and the two others Document type country the
20. le to use search criteria in the search menu Suppose you want to view the template included in the version in English of the Belgian Evidence of absence of conviction for natural persons You have to e select Evidence of absence of conviction for natural persons in Document type 1 e select Belgium in Country 2 e select English in Available language 3 e select Template in Document fields 4 e click Se 5 Version 65 V1 0 Page 22 on 29 Issued on 29 June 2010 eCertlS User guide daa Search Criteria SEDER SESE OE Re EE ERR SELES CECE ESE Document Type Set Certificate required to participate in public procurements E 4 Document Type Evidence of absence of conviction for natural persons ki Country Belgium 2 Country he Available Language English Vailable Language 3 Technical characteristics for paper documents tS Document flelds Timne of submission 4 Translation requirements Specific term sant e i iS The content of the field is then shown in the search result list Simply click on the link 1 to the file containing the template ER Document ment Title Document Type Country Label Text Evidence of absence Evidence of absence Yes of conviction for of conviction for Belgium Template Applicable template upload natural persons natural persons ev abs conviction doc lt 4 The template content is then shown in anoth
21. ly the representatives ciptning of a bankruptcy or a clearing papceeding the name and birth date of the liquidators dismissal or refusal of ibankruptcy petition etc Technical characteristics for electronic documents Applicable Technical characteristics for paper Applicable documents Signed 5 1 2 4 End user application main menu The main menu is vertically expanded on the left side of the screen 2 t qA B Wm Home page search Manual e Home page Allows to go displaying the home page see 1 2 1 e Search To go to the search menu e Manual To download the user s guide The standard download mechanism installed on the user s PC is used Version 65 V1 0 Page 7 on 29 Issued on 29 June 2010 eCertlS User guide File Download Do you want to open or save this file w3 Namea eCertis_manual pai Type Microsoft Word Document From ecertificate Com C While iles from the Intamet can be useful some files can potentially hanm g your computer H you do noi tust the source do not open or sawe this file In practice both these buttons have the same behaviour They offer the cleared box of search criteria 1 2 5 End user application search page The search page is the main part 3 of the end user page The search and viewing page and most of the search mechanism are common to the end user and the maintenance user Chapter 2 Search and viewing describes them Ve
22. mparison between two MS Suppose you want to see how the document Evidence quality assurance is interpreted in Austria and in Spain and compare them side by side to determine their similarity To do this the following search criteria have to be set e Document type by selecting Evidence quality assurance e Both the Country names and the languages of the texts of the documents have to be selected also Note when the criterion Country on the right is filled the criteria Document fields and Specific term are no more available Documents Search Search Criteria Document Type Set Certificate required to participate in public procurements Document Type Evidence of quality assurance v Country Austria Country Spain Available Language English Available Language English Document fields Specific term By clicking on Search a table is shown in the result area Each line consists of 3 columns The first one Label contains the labels of the documents fields and the two others country name the texts of the documents fields Version 05 V1 0 Page 17 on 29 Issued on 29 June 2010 7 Result eCertlS User guide Evidence type i Mandatory or optional National legal reference Regulatory level Frequently requested Format of submission Time of submission Flexibility of submission i Template Austria At
23. nce of compliance with fiscal Evidence of compliance with art 45 3 of niinn ilaa pen e Or off line by entering an e mail address 1 and clicking Se4 vema 2 In this case the report will be sent to the specified mail box In case the user has already been defined in the e CERTIS application by the administrator e g contributors validators the specified address is saved in the database and will be used as preset value the next time the user will require a pdf report generation Version 65 V1 0 Page 24 on 29 Issued on 29 June 2010 eCertlS User guide PDF generation Back to search results gE 1 2 e mail jml regiolin sbs be Generate on line M DOCG SOREN Criteria e et rn Document Type Set Certificate required to participate in public procurements Document Type Evidence of compliance with fiscal obligations Country 3 Available Language Selected report list Legal Modification Document Documen Document Titte Document Type Reference Date Country Languag i i i art 45 3 of Evidence arig with fiscal SAME pha ay with Directive 27 10 2009 ee English g g 2004 18 EC art 45 3 of Evidence of compliance with fiscal Evidence of compliance with i 3 Directive 29 10 2009 Spain English obligations fiscal obligations 2004 18 EC art 45 3 of Evidence of compliance with fiscal Evidence of compliance with A ned fsnne l Ana Snnileh The following dialog box is then displayed
24. ng line in the result list see 2 3 1 Note the Specific term can be used to search for a group of words also E g To know which are the documents requiring a declaration under oath in Austria select Austria in Country 1 and enter the expression under oath in Specific term 2 Click on i 3 and you ll see the list of fields containing under oath in all Austrian documents 4 Version 05 V1 0 Page 16 on 29 Issued on 29 June 2010 eCertlS User guide a a ee Document Type Set Document Type a 4 E Country Austria w Country w Avallable Language Available Language Document fields 4 Specific term under oath ye e 3 Document Document Title Document Type Country Label Text Equivalent documents issued by bs judicial or governmental bodies if available i Evidence of Evidence of Forel Declarations under oath or ft bere oreign G compliance with social compliance with social Austria equivalence solemn declarations made before security obligations security obligations the competent judicial or governmental body notary public or competent professional organisation Equivalent documents Issued by judicial or governmental bodies If available Evidence of Evidence of Salah Declarations under oath or compliance with fiscal compliance with fiscal Austria ia E solemn declarations made before obligations obligations ee the competent judicial or 2 7 Co
25. nts Version no a V1 0 Issued on 29 June 2010 Page 14 on 29 eCertlS User guide Name of relevant service organisation department the Danish Commerce and Companies Agency Evidence of non Evidence of non URL http www eogs dk bankruptcy and financial bankruptcy and financial Denmark Source reference Phone 45 33 30 77 00 status status Fax 45 33 30 77 99 Mail ckkK eogs dk Adress Kampmannsgade 1 DK 1780 Copenhagen V f non Evidence of non i Specific organisation the Danish Commerce and bankruptcy and financial bankruptcy and financial Denmark Evidence source Companies Agency status status i Evidence of compliance c Aa viden mplian Evidence of compliance Denmark Applicable fee Exact price 97 Name of relevant service organisation department the Danish Commerce and Companies Agency URL http www eogs dk with fiscal obligations with fiscal obligations Evidence of compliance t r i l pire ena ica ey Denmark Source reference Phone 45 33 30 77 00 9 Fax 45 33 30 77 99 Mail ckk eogs dk Adress Kampmannsgade 1 DK 1780 Copenhagen V m mpi ic or mmer Evidence of co plance Evidence of comp ance Denmark Evidence source Specific organisation the Danish Commerce and yh fiscal obligations with fiscal obligations Companies Agency r Pr f t rer Proof of the tenderer s mark A f A m identi identity Denmark pplicable fee N no typical document exists
26. of acceptance from the hia contracting authority from pea ap A 04 11 2009 Austria English Now the user wants to compare the Austrian and the Danish Letters of acceptance He selects thus the two corresponding lines in the list 1 and 2 The button _Sempare_ is then enabled and the user can click on it 3 Result vaccceccewocs eesseeeeseseeeeeseeneesseseenees Legal Modification DocumentDocument _ Si Document Title Document Type Reference Date Country Language Letters of acceptance Letters of acceptance from the contracting authori from ae 28 10 2009 Denmark English Letters of acceptance Letters of acceptance from the m betters of acceptance fromthe fom the contracting 27 10 2009 a France English contracting authority i ntracting authori authority Letters of acceptance from the Letters of acceptance a contracting authori from the contracting 03 11 2009 Italy English kracting authority authority 2 atters of accantance from the Letters of acceptance HINE Letters of acceptance from the from the contracting 02 11 2009 Spain English contracting authority N authority Letters of acceptance a P p A Letters of acceptance from the from the contracting 04 11 2009 Austria English contracting authority authority Select A compare a The comparison result is shown on 3 columns the first one containing the labels of the documents fields and the two others the content of the fields in the two
27. ovided by Nabong authonties and updated on a regular basis To enter the system please chok here dimm 2 For further information please contact us at eCeniS HepDesk Version n n V1 0 Page 5 on 29 Issued On 29 June 2010 eCertlS User guide 1 2 2 End user application page fo eCertificate Siemens AG E Mtpcffecertifieste 9001 fecertiS searchDocument do Fie Edt Vew Favortes Took Heb WR Becerttcae European Commission R The EU Single Market n Internal Market eCertificate Documents Search pen Search Criteria TTI ee eee ee eee eee eee eee eee eee ee eee ee ee ee Document Type nmrry 2 3 The page of the end user application is composed of e the standard banner e the main menu 2 e the search page 3 1 2 3 Use of language for the end user Within the standard banner the user can specify the language 1 to be used by the application to display the titles of the fields of the page E g the names of the search criteria here above 3 When a new language is selected the current page is reloaded using labels translated into the chosen language That means currently entered data as search criteria are lost This choice does not affect the display of the metadata text fields there is no dynamic translation The next figure here below is the display of the metadata of a certificate It helps to localize the objects in a page The labels 1 of the metadata are shown in
28. rsion 65 V1 0 Page 8 on 29 Issued ON 29 June 2010 eCertlS User guide 2 Search and viewing Search and viewing can be performed by any user The search page is loaded by clicking on the button Search in the main menu 2 1 Clear search page The search criteria are cleared by clicking on the Search button in the main menu A htpjjecertfcaeS00ijeCetiSiseschOoument do v t Xx Fle Ect View Favortes Toos Heb WM catre fe gt ED gt ae Lp e amp tos European Commission The EU Single Market A A a w Documents Search Home page Search Criteria Search Document Type Set Acton list Avafable Language v Available Language S Local intranet Kow T best Opet age Search p 2 2 Dependencies between search criteria In the Document search page all the fields but Specific term are set with help of fixed lists of values Document type set can be used to limit the number of values in Document type Choosing a Document type automatically sets the covering Document type set if it was not already set Available language can be filled only if the Country above it has been filled This represents the language which has been used to encode the target information Version 65 V1 0 Page 9 on 29 Issued On 29 June 2010 eCertlS User guide The second Country on the r
29. sence of conviction for natural persons Austria en Evidence of absence of conviction for natural persons Denmark en Evidence of absence of conviction for natural persons Belgium en A page break is inserted before each document A document header describes each document It contains e The document type and the set of document types it pertains to e The country e The language of the document text Document Type Set Certificate required to participate in public procurements Country France Document Type Evidence of absence of conviction for natural persons Language English Evidence of absence of conviction for natural persons Evidence type Sworn statement of the tenderer Evidence title in national language n DC5 Form fr Mandatory or optional Mandatory for all or some public procurements National legal reference Article 43 44 of the Public Procurement Code Code des march s publics Na erslantawis larenl Alatiawal When the document text is split on two pages the document title 1s copied at the top of the second page Evidence of absence of conviction for natural persons 27 10 2009 Version 65 V1 0 Page 26 on 29 Issued on 29 June 2010 eCertlS User guide 3 Problem and error handling Some unexpected events could occur The aim of this chapter is to give recommendations to the user how to react when such an event occurs 3 1 Navigation blocked when trying to login for maintenance When th
30. sscccccccetcaaesesecceseeeaaaeees Il 2 4 SHOW THE LIST OF CERTIFICATES IN A COUNTRY iiciiiersorsrencebeichty Aico tans Mrnehins basehee eee 12 DD STATISTICAL INFORMATION ON THE DOCUMENTS OF A SAME COUNTRY 00ccccesccceseceesceessees 13 2 6 SFARCH TOR A SPE CIFIC TERM eia r E MEN REA 15 Dot COMPARISON BEE WEEN TWO Mi igs ic erties citi ea rade aa nant ian Re jenn eens eres dee I7 2 8 STATISTICAL ANALYSIS OF A SPECIFIC PIPL D vi goscieocsnten ee rraiaee atten st eR enna eloaee 18 2 9 COMPARISON FROM THE SEARCH RESULT LIST ccccccccssesccseccescccescccesessescsuessseescsseesseeeseues 19 2 10 WIEW AUGER TIPIC ATE TEM A Bess os iets Les ae alec tS si ots aac btnab romana bale becuuidwade a 21 2 10 1 Open template while viewing documents ccccccccccseenneeesecceeeecansesseceeeeeaaaseeeeeeeeeeaaaaees 21 2 10 2 Open template from the search result list cccccccccccsseeessceccccceccasesseccceeeaaaeeeeeeeeseeaaanees 22 2 11 GENERATING A PDF REPORT OF PUBLISHED DOCUMENTS ccsscccessccescseesscseescceeesceesseeseceues 23 2 12 PDE REPORTS CONDENT LAYOUT a a E O 25 3 PROBLEM AND ERROR HANDLING ccccsssccccsscscccccsccccscscccssscccccsscccccsccccccccccceescccceees 27 3 1 NAVIGATION BLOCKED WHEN TRYING TO LOGIN FOR MAINTENANCE csccceeecccecceeesceeness 2T Sez UNRECOVERABLE APPLICATION ERROR cccccscccesscscccssccecesccessceueseeeceeusseessesceesseeeseueceuseeuees 28 3 3 THE INTERNET BROWSER CANNOT DISPLAY
31. testations from independent accreditation bodies confirming compliance with standards NORM or ISO norms from the Austrian Standards Institute sterreichisches Normungsinstitut see http www on norm at Attestations from independent accreditation bodies confirming compliance with EN ISO 9000 standards Optional Optional Sec 70 sqq Austrian Act on the award of purchase contracts Bundesvergabegesetz 2006 BVergG 2006 Article 69 Law 30 2007 of 30 October of Public Sector Contracts Federal Regional Rare 1 15 Rare 1 15 Paper format Paper format When the offer is submitted When the offer is submitted Determined by contracting authority Comments on flexibility of submission The contracting authority is free to determine which documents are needed and thus determines the degree of flexibility The contracting authority must accept equivalent attestations from other Member States or generally any other documents proving compliance with equivalent requirements Determined by contracting authority Comments on flexibility of submission The contracting authority must accept equivalent attestations from other Member States or generally any other documents proving compliance with equivalent requirements No No Semantic characteristics Technical characteristics for electronic documents Technical characteristics for paper documents Validity period Validation process Tr
32. texts of the documents fields Suppose a user is analysing documents required after the completion of public procurements in whole Europe He has selected Letters of acceptance from the contracting authority in Document type and has clicked on aes Version 05 V1 0 Page 19 on 29 Issued on 29 June 2010 eCertlS User guide Documents Search Tag Eo ON aa Document Type Set Certificate required after the completion of public procure Document Type Letters of acceptance from the contracting authority Country Country Available Language Available Language O Field content statistics Document fields Specific term For Update O Legal Modification DocumentDocument Document Title Document Type Refer Date Country Language L tters of acceptance from the Letters of acceptance SAA from the contracting 26 10 2009 Denmark English contracting authority gt authority Letters of acceptance from the Letters of acceptance ap om the from the contracting 27 10 2009 France English contracting authority contracting authori authority Letters of acceptance from the contracting 03 11 2009 Italy English authority Letters of acceptance from the i contracting authority z Letters of acceptance from the Letters of acceptance from the contracting 02 11 2009 Spain English L a f a contracting authority authority Letters of acceptance l Letters
33. the language selected by the user in the standard banner The text 2 of the metadata is shown in the language used to encode it There is no dynamic translator within the application Version 65 V1 0 Page 6 on 29 Issued On 29 June 2010 eCertlS User guide View Document Evidence of non bankruptcy and financial status Evidence type Certificate of registration Firmenbuchauszug Mandatory or optiottal Optional National legal reference Sec 70 sqq Austrian Act on the award of purchase contracts Bundesvergabegesetz 2006 BVergG 2006 Regulatory level Faderal Frequently requested Common 41 70 Format of submission Electronic format PDF Paper format Time of submission When the offer is submitted Flexibility of submission Original document must be submitted Comments on flexibility of submission If requested only the paper original is acceptable However bankruptcies are also published in the freely accessible Austrian databank for edicts Ediktsdatei see http www edikte justiz gv at edikte id idedi8 nsf pge Template Yes Semantic characteristics Document specific information The certificate of registration Firmenbuchauszug contains among other things the registration number the commercial name the legal form seat and business address the branch details about a subsidiary date of the conclusion of the articles of association name and birth date of the entrepreneur respective
34. to inform the user the request has been taken into account Windows Internet Explorer The content of the pdf report is described in 2 12 Now the user can return to the action list page e Either by clicking Back to search results to return to the current search result keeping the specified search criteria Search e Or by clicking in the main menu to return to the cleared search menu 2 12Pdf reports content layout The header page of a pdf report consists of e Atitle 1 e The timestamp of the pdf file generation and information about the user 2 e The search criteria used for file selection 3 e The list of documents put in the pdf report 4 When this list is too long the second page of the report is used to put the end of the documents list Version VIO Page 25 on 29 Issued on 29 June 2010 eCertlS User guide European Commission 1 DG MARKT eCertificate nipar 17 12 2009 at 3 08 52 PM by contributor Contributor Validator of Belgium Document search criteria e Document Type Set Certificate required to participate in public procurements Document Type Evidence of absence of conviction for natural persons Country Available Language Report result list 4 Evidence of absence of conviction for natural persons France en Evidence of absence of conviction for natural persons Spain en Evidence of absence of conviction for natural persons Italy en Evidence of ab
35. to template i www minefi gouv fr themes marches publics formulalires index htm htt Semantic characteristics Document specific information The statement Is included and pre redacted into the so called DCS form together with the other sworn statements required from the tenderer by article 43 and 44 of the Code It also contains declarative information relative to the financial standing of the candidate to technical professional ability of the tenders and the means at its disposal Teehaiaal hursaehsrieblioe far Amel amie When the user wants to get back to the search results list he has to click 5ask t search results at the bottom of the view document page la an View a l Back to search results Haar paiga Evid Evidence type Sworn s If he wants to get back to the cleared search menu he clicks in the main menu 2 4 Show the list of certificates in a country Suppose you re a tenderer and you wish to know which documents are required to participate in public procurements in Denmark Select the following criteria and click See Version 65 V1 0 Page 12 on 29 Issued on 29 June 2010 eCertlS User guide oem SOLD CONGR ere ee EIDEN ADESEA ea ee Poocument Type Set v Document Type v Country Denmark v Country be Available Language v Available Language Document fields pecific m Search The search results list is then displayed Rexi Document T
36. towards the end user application page bom Egli len European Commitsion The EU Single Market a Qe am Welcome to eCertIs bi eCERTIS earch Welcome to eCERTIS the information system that helps you dently the different certificates and attestatons frequently requested in procurement iiai procedures across the 27 Member States two Candidate Countnes Turkey and Croatia and the three EEA countries Ioeland Liechtenstein and Morand What can eCERTIS do for you i you are a European company wishing to submit a proposal in response to a forsy call for tenders orf you are a contrachng authonty that has to evaluate a foray tender eCERTIS can help you te understand what nformaton is beng requested or provided Secondly it can help you to dently partner county documents that match certhcates and attestations that are requined localy Just enter the descnpten relating to the document you look for or query the database using eCERTIS search antena nduding keyword searches in Our Gann angue Aeng note that eCERTIS i a reference too and not a tenesce of legal advice It does not guarantee that the evidence informaben resulting from a query wil be recognised as valid by 4 contracting suthonty It is just an infonnaben tool which helps to dently and recognise the certificates and athestations that ane most commonly negquesbed in the context of procurement procedures of the diferent Member States The Henne bon contained i the databace a pr
37. ut the metadata structure of a certificate Up to now there are 17 known types of certificate e Document types set A collection of types of certificate whose metadata have the same layout Up to now there are 4 defined document types sets covering e the documents typically required for participating in public procurements e the documents typically required after the completion of public procurements e the lists of accredited economic operators and qualification systems general information e the lists of accredited economic operators and qualification systems in a sector e Metadata Information about a certificate Not only about its content but also about all its other characteristics E g Delivering office electronic support attributes applicable fee Version 5 V1 0 Page 4 on 29 Issued ON 29 June 2010 eCertlS User guide 1 2 End user Login Anybody can connect himself to the application by entering the Internet address url of the e CERTIS application in the address bar of his internet browser gt Blank Page Siemens AG aom Ge http wwwy url of the eCertlS frontend bpp cation vij gt x P File Edit View Favorites Tools Help ian We Bt enka Tr RB mR EPa Geto Then the home page is displayed 1 2 1 Home page The home page text shortly presents the e CERTIS application The page also contains a useful e mail contact address 2 and a link 1
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