AURIC Document Manager User guide
Contents
1. KRAVALIK n AURIC Document Manager S 3 Viewing the documents and document info Viewing the document 1 Select the document from the list and select menu Operation View e Auric launches the application which is defined viewer for the current file format e After viewing the document close the application Viewing the document info 2 Select the document from the list and select menu Operation Info Document info card is shown Basic tab shows the basic info of the document Custom data tab shows customer specified information Feedback tab shows attached feedbacks KRAVALIK n AURIC Document Manager S 4 Making changes to documents First make a search look Searching documents Checking out the document Locking the document Check Out 1 Select menu Operation Export to Auric Actions Check Out e Document is now locked CO By field shows the short name of the user e Work file original is copied to work directory e When the document is locked it can be searched viewed and printed by other users Check Out As e Similar to Check out but user can define the name and the location of the work file Editing the document 2 When the document is locked Checked Out Choose it from list and select Operation Export to Auric Actions Edit e Auric launches the application which is defined as editor for the current file format When changes are done use only application s save function not save as function Check2. look Searching documents 1 Choose the document from list 2 Select menu Operation Import to Auric Actions Approve 3 Select new status level and press ok INJ IEC fr AURIC Document Manager y 8 Adding feedback to documents First make a search look Searching documents 1 Choose the document from list 2 Select menu Operation Feedback and info 3 Press new button and type new feedback
3. KRAVALIK xs AURIC Document Manager S AURIC Document Manager User guide Auric DOCUMENT MANAGER KRAVALIK n AURIC Document Manager S AURIC Document Manager I 1 Archiving new documents 3 2 Searching documents 4 3 Viewing the documents and document info 5 4 Making changes to documents 6 5 Printing documents 7 6 Making the copy of the document 7 7 Approving documents 7 8 Adding feedback to documents 8 KRAVALIK 1 Archiving new documents 1 Press New button or select menu Operation Import to Auric Actions New Basic data e Select document type from document type tree e Type filename or use Browse button e Type Description for the document e Choose document status 2 Swap to Custom data tab where is shown customer s specified information Custom data e Type or choose values from list AURIC Document Manager EG Auric New document 00 Policy Committee 01 Project Management 02 Quality Control SR 03 Topographical and Geotec 04 Telecommunications oy lt None gt WIP Work In Process Ready Ready Checked Checked Accepted Accepted 05 Signalling OG Electrical Designs 07 Permanent Way Design 08 Bridges un 09 Noise and Vibration Studiet 10 Cultural Heritage 11 Flora amp Fauna 12 Landscape 13 Visual Impact 14 Impact Reduction Significa 15 Field Investigations 16 Air Quality ile s CaRatatiediRallintaiRo Browse asic document d
4. ata ID SERBS 000018 Rew uto rev jj Author lindta DesciMeeting in Tallinn 20020812 heck out information Bef Date File PO Orig iD Org rey _ ked Auric New document r C Encdhack ustom a ee HOL Type of the Document Invitation Memorandum Survey 3 When all necessary info is in place press OK button KRAVALIK AURIC Document Manager 2 Searching documents Auric Microsoft Internet Explorer toimittaja VR konserni Tiedosto Muokkaa N yt Suosikit Ty kalut Ohje a gt a Q a 3 Ar 3 wy Edellinen Seuraava Pys yt P ivit Kotisivu Etsint sivu Suosikit Sivuhistori Posti Tulosta Muokkaa w Osoite la http rpohkil auric html 2siirry Linkit Internet Explorer uutiset Internet aloitus Kanavaopas Mukauta linkkej Parasta Webiss S hk posti Operation Options Administration Debug Help pe Document ID Tyne of the D nt v amp South East Railway Border Station ee e Docume G 00 Policy Committee Description i al 01 Project Management Project plan 02 Quality Control Author om i Quality Document 03 Topographical and Geotechnical Surveying ar i Schedule 04 Telecommunications Status description Fa i F Mi ute 05 Signalling pp vf tes F at i Yi i 06 Electrical Designs me Agenda 07 Permanent Way Design Report 08 Bridge
5. ing in the document 3 Select the document from list e Document can be returned to Auric by using two different methods Check In Replace 4 Select menu Operation Import to Auric Actions Check In or Replace NEW REVISION REPLACING PREVIOUS 1 Select Check in REVISION gt revision identifier is updated 1 Select Replace 2 Change custom datas if needed automatically P OK ress 2 Type revision description gt Document s Status is dropped to lowest level automatically 3 Select status 4 Change custom datas if needed Press OK INJ IEC fer IL AURIC Document Manager y 5 Printing documents First make a search look Searching documents 1 Choose the document from list 2 Select menu Operation Export to Auric Actions PLOT e Auric launches the application which is defined as plotter for the current file format e Plot the document by using application s normal printing functionality 6 Copying documents First make a search look Searching documents 1 Choose the document from list 2 Select menu Operation Export to Auric Actions Copy e Type filename or use browse e NOTICE If any document are taken out from archive using copy function those documents can not be returned to archive as a new version of the original one Also replace function can not be used Only way to rearchive the copy is to use new document function 7 Approving documents First make a search
6. s Latest Rev True i General plan 09 Noise and Vibration Studies 10 Cultural Heritage Release Status O True False 8 11 Flora amp Fauna 12 Landscape 13 Visual Impact 14 Impact Reduction Significance of Effects 15 Field Investigations 16 Air Quality 17 Land Use 18 Land Ownership 19 Civil Works 20 Station Area Layout 21 Cost Estimate for the Construction Phase 22 Traffic Forecast I Search Fo SE search more S Clear criteria EJ View in bro lut Edit PER Plot af New Help Document ID Revision Description Author Status descriptio Format Check 0 Type Feedb Toimiala SERBS O0 Meeting in Tallinn 20020513 wuoreja Checked Ms Word 97 01 Project Management SERBS 00 Meeting in Tallinn 20020517 wuoreja Ready Ms Word 97 01 Project Management SERBS 00 Ratasuunnittelu aloituskokous 20020417 wuoreja Checked Ms Word 97 07 Permanent Way Design SERBS 00 Contact information wuoreja Ready Ms Excel 01 Project Management earch h documents 2 Editor Licence ej Applet started E jer Fu Intranet 1 Define one or more search criteria Document type tree Document ID Author Description Status Checked out by Latest revisions default is the latest also custom data fields Notice Wilcards searches are allowed in string formatted fields and Exp stacker or 1 1243 4 Press Search button to start the search 5 Select the document you want to process
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