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TheBrain 7 User Guide

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1. Personal CG ENG fx sf Sort Name gt W Add a new attachment to this Thought gt Bra gie Ses Sar are t ers Figure 137 Adding a New Template 3 Click the Yes button to confirm that you want to open the templates folder The templates folder contains files that are copied to create new attachments For example to enable the creation of documents on your letterhead copy your empty letterhead document to the templates folder Do you want to open the templates folder now 4 Click the Yes button to confirm that you want to open the templates folder 5 Drag the file of your choice into the window then close the window If your file is on the desktop you can drag it from there otherwise use your file manager to navigate to the file of your choice The next time you open the Add Attachment dialog box the file you added will be available in the list of attachments Tip If you edit one of the files in your templates folder save it under a new name in order to preserve your original template TheBrain 7 User Guide 125 Advanced Navigation and Alternate Views Advanced Navigation and Alternate Views Changing How You View Your Thoughts oS There are three views for displaying your Thoughts Normal view For focusing on the active Thought and displaying information pertaining to it parent Thoughts above child Thoughts below and jump Thoughts to the left In Normal
2. Hobbies Diving Family Ancestry Gardening N Golf Figure 141 Plex in Outline View Providing a clean organized way of looking at your Thoughts Outline view enables a fast easily understood overview of the active area of your Thought network The level of detail can go as deep as you want while maintaining an ordered view Outline view provides unlimited expansion in a parent ward direction Parents can be expanded to show grandparents great grandparents and so on just like children but in reverse The expand all and collapse all controls affect both children and parents The Expand All and Collapse All commands on the View menu and the Brain button bar let you show and hide entire levels of the display at once TheBrain 7 User Guide 128 Advanced Navigation and Alternate Views View Options Window Help Normal Ctri Shift 1 Outline Ctrl Shift 2 Last Expanded Ctri Shift 3 V New Expanded Ctri Shift 4 Expand All Ctri Equals Collapse All Ctri Minus Save Expanded View Load Expanded View d Manage Saved Views Figure 142 Expanding or Collapsing from the View Menu You can expand or collapse Thoughts one level at a time or on a case by case basis by clicking the Collapse or Expand buttons that appear when you point at a Thought This gives you everything from fine grained control to the power of seeing large amounts of information in just a few clicks X Expand Collapsg T E a ae F
3. amp Past Due Events and Reminders exs Thought Event Status Due Date Time James Feld Dinner with Jake 2 weeks past Sep 9 2010 10 30 AM Movies Buy Tickets Online 5 days past due Sep 24 2010 10 30 AM Movies Movie with Jake 4 days past due Sep 25 2010 7 00 PM Dismiss All Dismiss Remind again in 5 minutes v Snooze Snooze All Figure 213 Dismissing or Snoozing Individual Events To Snooze all reminders Click the Snooze All button in the Past Due Events and Reminders dialog box This dialog box appears automatically when a reminder is due the events Hold down the Ctrl key as you click each event in a Windows o You can apply commands to multiple events at the same time by first selecting environment or hold down the Command key for Mac Synchronizing with Google Calendar You can import your Google Calendar events into your Brain s Calendar 1 Click the File menu then click the Synchronize Calendar with Google Calendar command Edit Thought View Options Window Help New Brain Ctrl N Open Brain Ctri O Synchronize Brain with WebBrain Synchronize Calendar with Google Calendar Synchronize all calendar events with Google Calendar Figure 214 Synchronize Calendar Command Merge Brain 2 Inthe Google Calendar Settings dialog box enter the email address and password associated with your Google Calendar account then click the OK button TheBrai
4. To change the link s color click the color icon click the color of your choice or click the Custom button choose a color then click the OK button For information about using the Choose a Color dialog box see Changing a Thought s Text Color on page 92 To change the width of the line used for the link select from the drop down list for Thickness FA Fred d Baxters S 2 lt 8 Data Bots pA Nick Jaylore 3 s American pi Vicki Waterse oe MicroKnow Bayview Motors ohtesting Notes Campaigns c _ Sales Forcast Kalvin Becker UShip Presentation Figure 118 Link labels being displayed You might want to thicken links to illustrate the strength of particular relationships between Thoughts Link Types Link types are used to assign commonly used relationships between Thoughts that share a label color and thickness so they can be easily recognized Link properties and types will be retained even if the two linked Thoughts change their TheBrain 7 User Guide 107 Thought and Link Properties relationship but remain linked for example if a child Thought becomes a jump Thought of the original Thought PRO In addition to setting their color you can add labels to link types and you can change the thickness of the link to call special attention to relationships 1 Right click the link for which you want to create a type click the Link Type command then click the New
5. ccccseeeeceeeeeeeeeeeeeeeeaeeeesaaees 90 Changing the Size of Thought Text ccccccecccseeeceeeeseeeeeseeeeseeeesseeeessaees 91 Changing a Thought s Text Color cccccccsccsscceeeceeseeeceeceeeceeseeeeueseeeseeeas 92 Viewing a Thought s Details cccceccsccceeceeeceeceeeceeceeeceecaeeceesaeeseesaeesaes 94 Adding a Label to a Thought cccccecccesecceeeceececeeeeceeecsuseseeesseeeseueeseeessaeens 95 Attaching Images to TNOUGNMS cccccccsecceeeeeeeteeeseeeseeeseeeeaeeteeeteeeteeeseeeneeees 96 TPROUGIN EVDO ena taaiatteaanint taaaatteaanamie sata atneeonaa taaiaaineiuniel eden 99 Creating a TNOUGNT TY Oe srasni AA 99 Visible Thought TYPe S cccccccecccecccecccececseecseecseecseecseeceeeceeecseenseeseeeseeenes 99 Managing INOUGNT TY OCS unninn a A decide E 101 TheBrain 7 User Guide ji Table of Contents Assigning a Type During Thought Creation cccccccesseeeeseeeeseeeeeseeeenees 102 Capturing Pictures for a Thought TYPe cccccseeeeceeeeceeeeeeeeeeseeeeeseeeesees 102 SUNDER TYDE Srann EEE E EEROR 103 WaKING ThougNnts Privalia e r r AEA 103 TAOUOACUR ES cena a eee Re eet ee 103 Changing Link PropertieS ccccccccsecccceeeeceeeeeseeeeceeeessueeeseueesseeeseeeessaeeesees 105 EAK MEY SS eisiea a uktuetactan ce wine 107 LNK Directoare E 110 SeN LINK Dreco Neriene a acces elated 111 Setting Direction for LINK TYP S ccccccsecece
6. gt Click the Brain button TheBrain 7 User Guide 44 Customizing Your Brain s Environment Maximizing and Restoring the Plex You can click the button in the upper right corner of the Plex to maximize the Plex area Click the button again to restore the Plex to the previous size fa toa ex Books Causes Figure 51 Maximize Plex Button Moving and Resizing the Plex When the default settings are in use and the Plex is in Normal view you can move the Thoughts in the Plex up or down by dragging up or down in any blank area of the Plex background amp Tour i j File Edit Thought View Options Window Help gt Al A Oll OTua Before dragging Plex down After dragging Plex down Figure 52 Dragging the Plex Vertically TheBrain 7 User Guide 45 Customizing Your Brain s Environment To change the size of the Thought s text you can either move the mouse wheel up or down while hovering over the active Thought or you can drag the resizing circle behind the active Thought PB Buddies Reminders Directions Bnew Brain Reminders Wlelale search Ee DENAIN Tour PB Buddies Figure 53 Before and After Dragging the Resizing Circle Customizing Your Brain s Appearance Themes The Themes feature lets you choose from several built in designs to customize the look of your Brain In addition you can save the look of your Brain as a new Theme
7. ign lt _ button is clicked a ot oo peka vEfica n a i wa a eH use ea Ad m Bouse aN Ni i le Q T i tatia tb et Y Seen e Aysi r gt Bank Loans Handyinag Contacts Morage Rates e p Nant lt gt Detyre Lewvriry scat Ta o o wR Renovations die cougar Home Improve ice Ap eer oe 1 Furniture Fa aitain hitaan a A f aang npro o Centra Air nd Ha ontract Y ae wes Home it ob Residentiat Figure 147 Expand All Button Maintaining the Active Thought While Expanding the View To maintain the current active Thought and other linked Thoughts and switch the Plex to Expanded view click the New Expanded command on the View menu or context menu To return to how the Plex looked the last time it was in Expanded view reactivating whatever Thought was active at that time click the Last Expanded command on the View menu or context menu Collapsing All Thoughts When your Brain is in Expanded view you can collapse all Thoughts by clicking the Collapse All button Only the active Thought will remain in the Plex e Tou Collapse All Figure 148 Collapse All Button TheBrain 7 User Guide 132 Advanced Navigation and Alternate Views When your Brain is in Normal view clicking the Collapse All button hides one generation of Thoughts the youngest Expanding and Collapsing Individual Thoughts When your Brain is in Expanded view you can expand or collapse one or more
8. 1 Activate the Thought that you want to be the Home Thought when your Brain is viewed It will be the first Thought your viewers see TheBrain 7 User Guide 211 Share Synchronize and Back Up Your Brains Right click the Thought then click the Set as Home Thought command The current wallpaper and color theme will be included in your published Brain Exporting Your Brain to a SiteBrain Web Site You can place your Brain on the Web why keep it all to yourself This export format features a fully animated Brain that requires no plug ins to access SiteBrain is a technology that creates an animated Web page using Ajax Web standards so that it can be quickly and easily seen in most Web browsers The result is a stunning Web site that will both impress your users and help them find information more easily SiteBrains published for individual use that are accessible to everyone via the public Web do not require any additional license and can be published free of charge from TheBrain Publishing to a non Web based file share or onto a CD or other removable media is also free of charge SiteBrains published to a private intranet for commercial use and SiteBrains that incorporate any kind of username password authentication require that you obtain a commercial license from TheBrain A SiteBrain is compatible with iPhone The Plex of the SiteBrain window can be resized and SiteBrains include the Past Thought list In
9. Arial a v7 i2t Bs U 7 HBU Figure 168 Notes Tab Notes associated with a Thought are visible when the Notes tab is active They can be extremely useful for annotating or expanding information about your Thought Notes are HTML based making it easy to embed hyperlink images and more Also HTML based notes can be conveniently published on the Web TheBrain 7 User Guide 151 Using TheBrain Tools Using Notes Menu Commands The menu bar at the top of the Notes tab contains menus that pertain only to Notes Some commands are global for all Notes and some apply to just the active note For example all View menu commands pertain to Notes for all Thoughts while the Format menu commands pertain to the specific Note that is active Using the Notes Toolbar The Notes toolbar includes tools for basic word processing activities You ve probably used many of these buttons before in multiple applications i II lil lil U u Arial y 12pt v B J fc Ig SEW Figure 169 Notes Toolbar Entering Notes To enter a Note activate the Thought to which the Note pertains then click in the open area below the Notes toolbar buttons and begin typing By default text appears in Design view but you can switch to the HTML view if needed Optionally you can select a different typeface font size text color or other attribute first and then begin typing Notes are saved automatically when another T
10. Removing a pin does not remove or delete the associated Thought just the reference to it at the top of the Plex To use a pin to link Thoughts Drag from one of the Thought gates to the pins or Move your mouse pointer over a pinned Thought and gates will appear drag from one of these gates to the Thought you want to link Activating Recent Thoughts The Past Thought List You can think of the Past Thought List as the visual representation of the phrase train of thought a scrollable list of Thoughts in the order you activated them The Past Thought List is displayed at the bottom of the Plex window TheBrain keeps a running breadcrumb trail of your Thoughts based on activation and displays it in the Past Thought List at the bottom of the Plex Clicking on any Thought in the Past Thought List activates that Thought Also when a new Thought is created it appears in the Past Thought list immediately unless multiple Thoughts were created by using the semi colon trick or via an imported outline in which case only one of the Thoughts will automatically appear in the Past Thought list Back o Next mae seach 40 uy Lat 0 MPersonal O Key Resources O the World Clock Time Figure 38 Past Thought List scroll arrows displayed as triangles are located to the left and right of the Past Thought List when there are additional Thoughts available in that direction Use them to navigate sequentially through past Thou
11. iii Talked to Bruce about the indepndent avant ha caird it was fantacticl independent N independents independently independence intendment Ignore AIl Add to Dictionary Figure 171 Spell Checker in a Note If you prefer not to see misspellings flagged as you type 1 Click the Tools menu in the Notes tab 2 Click the Disable Check Spelling As You Type command Notes File Edit View Insert Format Table Arial y 12p Check Spelling Disable Check Spelling As You Type Talked to Bruce about the indepen 5 Word Count Figure 172 Disabling Spell Checking This is a toggle command When you want to turn the feature on again click the Tools menu and click the Enable Check Spelling As You Type command You can always check spelling manually by clicking the Check Spelling command Copying Formatting You can use the Format Painter button to copy formatting you ve used in a Note to other text within the same Note You may have used a Format Painter button in other applications and it works similarly 1 Use the mouse to select one or more characters that have formatting you want to copy or just click within text that has the formatting you want to copy 2 Click the Format Painter button TheBrain 7 User Guide 154 Using TheBrain Tools 3 Select the text that should receive the formatting Notes Thought Tags Search Reports Calendar File Edit View Insert Format Tools Table Arial
12. Label Type Dinner Places Q Private a Activate the type Thought Modified Delete a Type Activate the Type Thought in the Plex click the Thought menu or right click the Thought then click the Delete command Set a Thoughts Type Set the Type by using the Thought menu or context menu as in prior versions of TheBrain or drag from the Thought s parent gate to the Type Thought making the Type Thought a parent of the Thought to receive the new Type Remove a Type from a Thought Right click the link from the Thought to the Type Thought then click the Unlink command Or right click the Thought click the Thought Type command then click the Untyped command Create new Thoughts linked to the active Type Thought Drag down from the Type Thoughts child gate and continue creating the Thought as usual Create a Super Type Drag up from the parent gate of a Type Thought then continue creating the Super Type as usual TheBrain 7 User Guide 100 Thought and Link Properties To do this Do this Reuse a Type in Copy and paste Type Thoughts from one Brain to another another Brain the same way you copy and paste other Thoughts Managing Thought Types The Thought Types window provides a centralized place to see and manage Thought Types You can create Types without assigning them to a Thought amp Thought Types Building Dinner Places Golf Buddy People Perso
13. USER GUIDE Companion for using Version 7 of TheBrain Posted May 2012 5012 TheBrain Technologies LP All Rights Reserved TheBrain PersonalBrain Brain Thought Thoughts and Work the Way You Think are trademarks or registered trademarks of TheBrain Technologies LP Other trademarks or service marks appearing herein are the property of their respective owners Table of Contents Table of Contents PPC ROG CUO sects ose pede cere recs enieedeaetonedaes eaaa 1 Thoughts are Information cccccccecccecccecececcceecceeccecccaeeceeecseecaeecaeseaeenaeseensnass 2 Dynamic Graphical Mte aCe eee eee ee eee nee eee ete 2 Operating SYSTEMS esisiini iE i Ee 2 POOUE THIS GUIE au taseaaencaceaaswaascaanweasmastivassneanweasineteassnaanweaniaaeteuaveacanmuasmaatlauaveaanmaaseaas 2 Note to IMIGGINIOSI USES iscsi cecccnedccctucticeccuneddactuctd Ene E Ea E EEE EAr 3 Opening Qlder Bi AIMS srianan R 7 Suggestions for Transitioning to Your New Brain ccccseceeseeeeeeeeeeseeeeaeeees 9 A Guided Tour of TheBrain sessonrsonnnnnsonnnnnnunnnnnnuunnnnnennnnnneunnnnnnnnnnnnnunnnnnnnnnnnnnannnnnn 10 Part 1 Explore the Brain Window ccccceccceecceeeneeeseeeseeeseeeseeeseeeseeeneeeneeenes 10 UD E E EE E E T E EEO 11 Part 2 Create New ThOughts ccccsecccseeceeeeceeecceeeceueeceueceuseseeeeseeeceusenseseaes 14 Part 3 Find Add Attachments Link and Delete Thoughts c ccccseeeees 18 Unde
14. ready for sharing with others lf you export your Brain again later to the same location only the changes you made will be exported This makes the export process much faster next time TheBrain 7 User Guide 213 Share Synchronize and Back Up Your Brains Jane s Brain Jane s Brain Windows Internet Explorer Ent Ex e 2 C PersonalBrainFiles 5 x p File Edit View Favorites Tools Help we Jane s Brain Jane s 2 gt amp gt Pagey gt THeEeBRAIN Friends Company Web Site Jane s Brain Key Resources My Web Services Business My Latest Preoccupations Jane s Brain Note to self check out new fitness center Feb 6 2009 11 20 AM Fifi Klein Created using PersonalBrain gt THEeEBRAIN E y Computer Protected Mode Off Figure 241 An Exported Brain If you open a SiteBrain in Internet Explorer from a local file it will show a security warning and will not display your Brain immediately Select the message at the top of the window and choose Allow Blocked Content to proceed There is no rm security risk This warning will not appear once you have placed your SiteBrain on a Web server Brains can also be copied to CDs or USB drives using these steps Indicate the destination of your choice in the Output Folder field or simply copy the output files to the location of your choice after the export has completed TheBrain 7 User Guide 214 Share Synchronize a
15. Bl NAF RA A Dsort name Type u F i After Show Places docx C isers Fifi_ lein Documents Sep 27 20 Drop items on the attachment list The dropped item will be added to the list Note that items can be dropped both on the attachment list of the active Thought as well as any other attachment lists you may have opened via the right click context menu TheBrain 7 User Guide 114 vith Y After Show Places docx ss Clippings docx eee J C Users Fifi_Klein Documents For Brain Maapat7 Adding Files Web Pages and Folders When adding attachments not only can you create links to them but you can choose to move or copy some items into your Brain Moving or copying files into your Brain makes it easy back up all the information in your Brain easily and also makes it easier to share this information since it is all in one place Link attachment Drag and drop defaults to creating a link to the item The Original version stays in its original location and the attachment is not moved or copied Whenever you open a linked item you are opening the originally dragged item If the original item is moved or deleted it will no longer be accessible from your Brain Copy attachment Holding down the Ctrl key as you drop the item into your Brain makes a copy of that item and stores it internally inside of your Brain If you make revisions in the attachment in your Brain the revisions will not be reflected in the origin
16. Figure 196 Search Results Click on any link in the Search results to go directly to the item whatever it may be For example in the first found item above clicking on Jane would activate the Thought named Jane whose parent is Personal and clicking on the item shown in green type would open that file in its native application Fine Tuning Your Advanced Searches Your Brain makes certain assumptions automatically You don t want common words that occur in most documents a an or the you it to etc to be included in the search TheBrain 7 User Guide 173 Using TheBrain Tools You would like variations of the word you re searching for to be included in the search Example You enter the word swim TheBrain looks for swim swims swimming and swam You don t care in what sequence the words you re looking for appear Example You enter the words change directions TheBrain also looks for sequences such as change in directions IJ 44 direction changes and changing his direction f you do care in what sequence the words you re looking for appear indicate this by using quotation marks Example You enter the words change directions within quotation marks TheBrain will not find sequences such as change in IJ 44 directions direction changes and changing his direction but will find occurrences such as change directions IJ 44 chang
17. Samples of Outlines Created by Pasting Thoughts from TheBrain Importing Word Outlines If you re importing a Word document that contains outline levels or heading styles these organizational attributes are retained when the document is imported The Thought hierarchy will be based on these levels TheBrain 7 User Guide 217 Share Synchronize and Back Up Your Brains To import a Word document 1 Activate the Thought that will be the parent of the Word content 2 Click the File menu click the Import command then click Word Outline docx 3 Navigate to the Word file of your choice and when the filename is selected click the Open button 4 Click OK in the confirmation dialog box Copying Outlines with Notes You can copy selected Thoughts along with their notes and place them in a tabbed outline 1 Select the Thoughts to be copied then right click in the Selection box to open the context menu 2 Click the Copy as Text Outline with Notes command 3 Switch to Word or any other text application of your choice and press Ctrl V or use the program s command for pasting Pasting Outlines Pasted outlines may include labels attachments and Notes If a URL is included it is added as an attachment to the Thought in the outline entry above the entry containing the URL To do this Do this Create a label when the Type the pipe symbol before the text that should Outline is imported appear as a labe
18. Sync this Brain automatically J Syncnow V Force re sync of changes since By dicking OK you agree to the terms listed at http www webbrain com terms aA Figure 233 Force Re Sync Check Box 3 Click the down arrow button for the date field click the date of your choice then click the OK button gt synchronize with TheBrain Cloud Services Last successful sync Today 11 45 AM Username or Email mcat Sync this Brain automatically By clicking OK you agree to the terms listed at http www wel Mon Tue Wed Thu Fri Sat Sun_ 30 if z3 3 4 5 6 Figure 234 Selecting a Date The synchronization process will begin Using BrainZip to Send Your Brain to Others You can send your Brain as an attachment to an email message To make the attachment as small as possible you can use TheBrain s BrainZip feature to create a compact file with all the information inside your Brain TheBrain 7 User Guide 208 Share Synchronize and Back Up Your Brains Creating a BrainZip To create a BrainZip 1 Click the File menu then click the Create BrainZip command 2 Inthe Create BrainZip Options dialog box select or deselect the check boxes for including file attachments and or the search index Create BrainZip Options Name MyPracticeBrain iV Include file attachments l Include search index Output folder C Brains My Zipped Brains Browse cones Figure 235 Create BrainZip Opt
19. Text Document i WinZip File i WinZip Zipx File Figure 133 Add Attachment Dialog Box o create a new file click the type of file you wish to create from the list You can add files to use as templates by clicking the Templates button a New file types will appear on this list automatically when you install an new software on your computer To select an existing file click the Link to File button navigate to the file of your choice then click the Open button To select an existing folder click the Link to Folder button navigate to the folder of your choice then click the OK button To select a Web address click the Link to URL button type or paste in the Internet address then click the OK button Creating Virtual Thoughts by Dragging and Dropping Folders Fro Virtual Thoughts are used to represent folders that connect to your Brain but are not stored inside your Brain They are created automatically when you drag a folder into the Plex TheBrain 7 User Guide 122 Adding Files Web Pages and Folders Files within virtual Thoughts do not appear in the Plex as child Thoughts they appear in the Thought tab If a virtual Thought contains folders the folders will appear in the Plex as child Thoughts In addition to allowing you to navigate through the folders Virtual Thoughts also have the following capabilities You can enter Notes including images for virtual Thoughts You can create del
20. WV ANA ON cpateccpontectnt idee peut cienmeindecua peut ec enmeind neu oeudpenneind ua ooud ss anpeiidpisciyneutmsamneintgicunyestnng 49 TEBAN WOODEN seeen a E E S 49 SEE e E E EE EE E E E E EN 51 General Preference cccceccceececeeeeeececeneeseeseuceceueeseeeseueeseeeseeessueeseeetans 52 LOOK amp Feel Preferences cccccceccsccseeceeeceeceeecueseeceeseeeceeseeseesaeesaesseesaees 54 WBN WOVE CNG 6S mereerin iren sane wees sabe aaneeeesneesaee aa esieesee 57 TheBrain 7 User Guide Table of Contents VIEWS FCT ORCC OS stat nt rea ea eed at reg eee ad eee iat ede a ease ae 60 Seal Gh PICIEKENCES sucrer 61 Color PESENE S arum 63 Advanced Preferent S isinisi naes a E E 65 Accelerators Preferences eisetiacuicelsscadnetdieuieetsacedues dacuieetdacedual dacwieetdiaudnetaaduiae 67 Creating THOUGHTS siiietiineicte crete neret a a a a a AE 71 Creatingia Single TNOUN Esanaren a N 71 Creating Multiple Thoughts at ONCE ccccccccccsececeeeeeseeeeseeeeeseeeeseeeesseeesaeees 72 Creating Context Sensitive Thought Names Using Commas 0eeeeeees 73 Swapping a Thought s Name with its Label cccccccecceeeeeeceeeseeeeeeeeeeeeseees 74 Copying Thoughts Within and Between Brains cccccceceeceeeeeeeeeeeesseeeesaeees 74 Undoing and Redoing Actions ccccccccseecceeeceeeeeeeeeeueeseeseueeseueeseeesaeseneeesees 77 Editing Thoughts and LinkS ssssssnsnnnnnnnnnnnnnnnnnnnnnnnnnnnn
21. WebBrain account create 203 Word 216 219 220 221 Word outlines 217 Z Zones 236 Child 236 Jump 236 Parent 236 Sibling 236 239
22. between each Thought name tells TheBrain that these are separate Thoughts 3 Press the Enter key or click the green button with the check mark Create a Thought by Dragging and Dropping an Existing File You can create a Thought by dragging a file from the desktop or from your file manager such as File Explorer on Windows or Finder on a Mac The new Thought will have the same name as the file minus its extension and it will automatically have the file as an attachment You ll learn more about attachments in the next part of this tour 1 Choose any file from your desktop or from any other location Your original file will not be affected by being moved into your Tour Brain you re just creating a shortcut 2 Size the TheBrain window so that you can also see either the portion of the desktop containing the file you re going to use or the window in which the file is listed 3 Drag the file into the Plex EA After Show Places dog gt ka mf Clippings dags ve s b gt Directions docx B Directions New Brain ideas PB Buddies Revival Theaters docx Figure 19 File Dragged into Plex Becomes a Thought The new Thought will appear in the Plex and it will include an icon that represents the type of file Any time you click this icon in the Plex the related file will open R If TheBrain is in auto hide mode dragging the file to the Brain icon opens the Fi window automatically See TheBrain s Defa
23. most powerful features of TheBrain having one Thought under more than one heading File Edit Thought View Options Window Help ara At O Stour 000 My Company Manufacturing k Figure 29 Child Thought Link to Two Headings lf you own more than one company but have one accountant for all of them you might want to make a Thought called Accountant and link it as a jump Thought to each company see Figure 30 File Edit Thought View Options Window Help gt hs e Tour 9 xO Accountant o sn Other Com My Company EE Figure 30 Jump Thoughts to the Active Thought TheBrain 7 User Guide 28 Understanding Thought Relationships Imagine that Joe s company has just purchased one of your companies Since Joe s company now owns this company Joe s Company becomes a parent see Figure 31 File Edit Thought View Options Window Help rai t GD Stour 00 Joe s Company My Grain My Other Company My Company SE l Company My Brain My Other Compan Figure 31 New Parent Thought Because Joe wants to avoid a conflict of interest the acquired company My Other Company no longer uses the same accountant So its jump gate is hollow while its sibling s jump gate My Company maintains that Link and is filled As you use TheBrain you will develop a sense of the types of relationships you wish to make between Thoughts It is always possible to change relationships see Changing Relationships
24. or if the Thought is active by clicking the Thought menu the Attachments command then the Open Attachment command Previewing Thought Content The content of the Thought and the Notes tabs automatically updates to show content related to the active Thought the Thought your mouse pointer is currently over or the Thought you ve highlighted using the keyboard This feature can be used to preview the content associated with a Thought before activating it If you prefer this feature can be turned off by deselecting the Update tools on highlight of Thoughts check box in the UI section of the Preferences dialog box In the example below My Latest Preoccupations is the active Thought but the content in the Thought tab below the Plex belongs to Chocoholics Anonymous where the mouse is pointing File Edit Thought View Options Window Help a e A C Stour 29 5 Friends Company Web Site W Personal Renovations T CAE ay Key Resources my Latest Preoccupations Ti my Web Services Sf Personal E 7 z Chocoholics Anonymous Michael Graves Summer Plans TheBrain Jack My Latest Preoccupat 2 Theatre PF Tropical Getways seach i gt WpPe 4 5 Chocoholics Anony 0 My Latest Preoccup Calendar Tags Search Reports Thought it View Insert Format Tools Table Checohalics Anonymous Label im i Bis L CONH E A E Sort tame Type Untyped Private 5 ca 5 i gt a Y ROES wo gt MeetingSti
25. things you want to see there and the people you want to visit Plus when you do go you ll be sure not to have forgotten anything TheBrain 7 User Guide 229 Some Sample Brain Applications Personal or Business Finance Brain Staying on top of your finances and planning for the future is a daunting task for everyone Your Brain makes it easy by giving you a complete picture of all your upcoming bills financial assets and research on your future W Personal rr My Banker e Family lt 3 p Personal Goals eee obbies a n 401K Plan EY Retirement Planning Bills BaTaxes amp G sa Investments gt Upcoming Bonuses Mortgage Upcoming Expenses This is also a great place to link to any online bill paying or banking sites that you may use You can also add a Thought for Bills paid and add in any notes on dates bills are due or when they were last paid For more time sensitive and important items like property taxes you can create separate Thoughts and set a calendar item so TheBrain will remind you when they are due If you are into scanning receipts or important documentation TheBrain makes it easy to store and categorize this information For more information on using your Brain for personal finance watch our recorded seminar at http Awww thebrain com recordings TheBrain 7 User Guide 230 Some Sample Brain Applications Research and Analysis Brain TheBrain is ideal for aggregating i
26. 2 Copy the attachment in the application of your choice for example if you want to add a file from your desktop right click the file s icon 3 Right click below any attachments in the list then click the Paste Files Folders command on the context menu You can also click the Paste button in the toolbar at the top of the attachment list You can also use the Thought menu to paste into the active Thought or you can right click on any Thought and paste into it via the context menu TheBrain 7 User Guide 116 Adding Files Web Pages and Folders Calendar Tags Search Reports Thought Vacation Label w A oF 9 OB BA Sort Name Type u jc After Show Places docx A C Users Fifi_Klein Documents For Brain M ep amp 7 i Clippings docx Internal Add Attachment Open Thought Folder Ctri Shift F Paste RESTO Figure 127 Attachments Context Menu Tip The context menu displays a different set of commands based on where you click Clicking below the list in an empty area will show fewer commands because those that are applicable to a specific attachment will not be displayed Copying an Attachment from One Thought to Another Fro You can easily copy attachments between Thoughts using context menus 1 Activate the Thought containing the attachment you want to copy and click the Thought tab 2 Right click the attachment in the list then click the Copy command on the context menu
27. 3 Right click the Thought to receive the copied attachment then click the Paste Attachments command on the context menu J Tip If you prefer instead of using the context menus you can Ctrl drag an attachment from the list to any Thought in the Plex to copy the attachment from one Thought to another Capturing a Picture for an Attachment 1 Navigate to where the picture is so that it is ready to be captured then return to TheBrain Open the Thought tool for the Thought you want to add the picture to 2 Click the Add Attachment button then select Capture Image Cross hairs will appear on the screen TheBrain 7 User Guide 117 Adding Files Web Pages and Folders 3 Click on the two opposite corners of the area of the screen you want to use If you make a mistake press the Esc key start over The area you selected will instantly be added as an attachment Using the Save As Command Fro You can use any application s Save as command to create a new file inside your Brain For example if you have opened a Word file that is an internal attachment to a Thought you would click the File menu click the Save as command then enter the name of the new file to create The new file will automatically appear in the Thought s attachment list Attachment List Context Menus Fro The attachment list in the Thought tab makes it easy to view and change information quickly Right click an attachment to display all av
28. 4Services Top 5 Clients 1 Project Planning gt 3 Development and Testing 2 Requirements Gathering gt 4 Production Rollout You can even create Thoughts for each phase of your project TheBrain 7 User Guide 225 Some Sample Brain Applications My Business B Competitive Analysi H es simy B siness IT Management Mar eting _ vas EJSales FActive rojects B staff a wt ve Proje Staff and Team Technology Trend o kid Company Web Site Sales Presentation New Product Research Tradeshow Preparations You can also have a Thought that links all your active projects for fast access For more information on using your brain for project management go to http olog thebrain com from ideas to action Or watch our recorded highlights from our last Web event on project management at http www thebrain com products thebrain apps project management TheBrain 7 User Guide 226 Some Sample Brain Applications Hobby and Special Interest Brain Whether it s baseball antiquing or your pet parrot adding a Thought on your latest preoccupation or hobby is very satisfying You can use TheBrain s search Web feature with your favorite search engine to find the best web sites on your hobby Then drag and drop links into your Brain Special interests are even more special when you can instant activate them on a moment s notice or link to your buddy who you are go
29. 85 Selection Box and Selected Thoughts Throughout this section wherever you see Ctrl key use the Command key To resize the Selection box 3 By My Hc sliday Pat Green Erin Figure 86 Resizing the Selection Box To select Thoughts Hold down the Ctrl key as you click a Thought Hold down the Ctrl key as you click a gate to select all the Thoughts connected to that gate To de select Thoughts Click the close button at the top right of the selection box to de select all selected Thoughts TheBrain 7 User Guide 82 Editing Thoughts and Links Hold down the Ctrl key as you click a Thought either in the Plex or in the selection box to de select just that Thought To perform actions on selected Thoughts Right click in the selection box and select the action of your choice on the context menu The entries in this menu are also displayed in the Edit menu Denise Taylor 24Frank Motts Copy Selected Thoughts Copy as Text Outline Copy as Text Outline with Notes Add Friends to Selection Clear Selection Add Search Results to Selection Remove Search Results from Selection Crawl Brain and Modify Selection Forget Selection Unlink Selection Ng Set Selection Tags k File Set Selection Thought Type 4 Ari Privacy j U Link Selection as Children of Friends Link Selection as Parents of Friends Link Selection as Jumps of Friends Figure 87 Selection Box Context Menu Adva
30. A gray border shows where the tab will go when you release the mouse lt gt aih Stour 00 OF Notes Notes Tool now anchored on the right side of the screen lane s Brain Label FALF R A MW Sort name Type Untyped 7 Private Note to self check out new fitness center V Dont need towels Other Tools fill the available space Figure 164 Docking a Tool in the Plex TheBrain 7 User Guide 148 Using TheBrain Tools To merge a Tool into another Tool s window Drag its tab to the center of another Tool s window aralt Ol tu 08 hr ak O Otru 0 gt 0 2 oKey oZy Web Services Business ee ee a Seach Bf Boreg Caner lt a a File Edit View Insert Format Tools Table ija Al wit BT Bf USSSiEERRaia 2 is 200o a a Note to sel check out new fitness File Edit View Insert Pegmat Tools Tabie N conet W wt se I BS US SE EES e e 4 2800 iS A Note to self check out new finess cont 7 Dont need towets A gray border shows where the Notes Tool now anchored in the tab will display when you same area as the other Tools release the mouse Figure 165 Merging a Tool with Other Tools TheBrain 7 User Guide 149 Using TheBrain Tools To maximize or restore a Tool Double click on the Tool s tab Double click to restore File Edit Thought View Opti
31. Ait ao ee amp it hl cass cl Agt amp lt h Gess cl Act Altima border T of width 478 Squot Alt hi kot c asii01 images ieyout heignt S9 longdesc nitty weew lifeprint com Last modfied Today 9 34 AM Score 67 20S September 30 2010 Figure 198 Sample Results of an Advanced Search Notice that when TheBrain displays the results of your Advanced Search you have an opportunity to check what you requested Your search criteria displays after the Search results for heading at the top of the Search results window This makes it easier to trouble shoot any unexpected results Hyperlinks inside of Thought Notes are also searchable For example if a link to Note www yahoo com is added to a Note but this link is not part of the text Such as lt a href http www yahoo com gt my link lt a gt searching for yahoo will find this Customizing How Search Results are Handled Use the Search tab in the Preferences dialog box to manage how search results are handled Click the Preferences command on the Options menu to open the dialog box TheBrain 7 User Guide 177 Using TheBrain Tools Preferences E44 i Views Colors Advanced Accelerstors Search Merge Thought and content results _ Only display one search result per Thought Iv Index File attachments Index URL attachments Maximum results size Results per page 10 Default sort Rel
32. Brain XML File gt Import gt Word Outline docx File gt Import gt MindManager File mmap or xmmap File gt Import gt OPML File opm File gt Import gt FreeMind File mm Fie gt Import gt OWL File Cowl Fie gt Import gt Text Outline txt Sie n tmnact Cancel Taman LK Figure 70 Accelerators Tab of Preferences TheBrain 7 User Guide 67 Controls for working with accelerators Customizing Your Brain s Environment To remove an accelerator Click it in the list then press the Backspace key Button Description Clear Removes ALL accelerators Import Imports a saved csv file of your choice Export Saves the current set of defined accelerators as a file that can be shared with others Reset Restores the default accelerators Default accelerators Command TheBrain Hot Key New Brain Open Brain Create BrainZip Print Plex Paste into Plex Tags Thought Type Create Child Create Parent Create Jump Create Child from Active Thought Capture Thought Icon Open Thought Folder Create Duplicate Child Thought Rename Normal View Outline View Last Expanded View New Expanded View Expand All Collapse All Presentation Mode Search Web TheBrain 7 User Guide Accelerator Alt Ctrl Z Ctrl N Ctrl O Ctrl R Ctrl P Ctrl Shift V Ctrl T Ctrl Shift T F6 F7 F8 Insert Ctrl Shift Ctrl Shift F Ctrl D F2 Ctrl Shift 1 Ctrl Shift 2 C
33. Brain window that displays tabs for TheBrain s six Tools Notes Calendar Tags Search Reports and Thought When the link between two Thoughts is highlighted or selected the Thought tool temporarily becomes a Link tool and offers commands for working with the link When a link is no longer highlighted or selected the tool automatically becomes the Thought tool again p File Edit Thought View Options Window Help gt A K 100 Friends Company Web Site Personal Renovations et ne Plex p a S a Key Resources e My Web Seryices Business My a aa Ls Pergonal sxn 0 George Handy O Sesamolie GUaReZIEin Notes Calender Tegs Search Reports Thought File Edit View insert Format Toots Table Phone s bran Label y Arsal ipm Bs UES FNA RO A Sot nee Type untped Privet SEER 4 si F OO z Note to self check out new finess center i7 r Tools PANE AA ENRON ARE Aas window Dont need towels Figure 2 TheBrain Plex and Tools Window Active The active Thought appears in the center of the Plex and is the Thought current focus Any items attached to the Thought are described in the Thought tab and any notes you have entered for it appear in the Notes tab TheBrain 7 User Guide Introduction Rotating active A Thought Pat Green Thought indicator same Thought when active Pat Green Resizing A circle Figure 3 What a Thought Looks Like As shown below when
34. Pasting CUTS S sai 218 Importing Information Into Your Bralinn ccccsscseeceeeeeeeeeeeeeeneeeaeeeaeeeneeneeaeseneeeaeeoaes 219 Importing Bookmarks Folders and Mind Maps ccsccccseeeceeeeeeeeeeeeeseees 219 Merging Brain acses a aaa 220 importing BralinNAMLS ccssecssvaseuadsudsencnaenscuadsmcsevcdaeadeuadabssaucrauntoyadsessaucrauatouedsmasae 221 Importing Outlines from Word or Excel into a Braiin cccccceececeeeeseeeeeeeeeeees 221 Brain MAINTON ANG sss a 223 Backing UD Your Bral srersiiere nen n aa a a E Ei 223 Looking Under the Hood Where Your Brain Stores Content ccc 000 223 Some Sample Brain AppliGalOns visessict decors cisericl ecetienteteractnietiarieteeach sires nnnted 225 Project Management Brallciccieidsavingideasiaddiauiagtdiasmiandiaineldiacniandianingediaesiendens 225 Hobby and Special Interest Brain ccccceecccseceeseeeeeeeseeseeeeseeeesseeeeseesesseeeees 227 Travel Brain sanese a a a a a a a a eee 229 Personal or Business Finance Brain cccccecceeccseeceeeceeeseeeceeeseeseeeseeseeees 230 Research and Analysis Brain ccccccseccsseceeeeeeeceeeeeeeeeeeeeeeeseeeaueeseeeaeeeneeenaes 231 My People Network Brain cccccccecceecceeceecseeeeeeceeeeeeseeeeesaeeseeseeeaeeseeeaeeeas 232 GIOS SAV e E fe se E ne se eee E EEE 233 NOEN crnina a a a aea 237 TheBrain 7 User Guide vi Introduction Introduction Welcome to TheBrain your u
35. TheBrain Cloud Services Last successful sync May 2 2012 11 12 AM Username or Email mcaton Sync this Brain automatically J Sync now Force re sync By clicking OK you agree to the terms listed at http www webbrain com terms ox jfa A Figure 227 Synchronize with TheBrain Cloud Services Window You can keep working while the synchronization process is continuing in the background If there is an interruption during an initial upload of your Brain TheBrain will offer to resume from where it was stopped the next time you synchronize 3 When the process is complete just go to the other computer on which you want to access your Brain Open TheBrain application If another Brain is already loaded click the File menu then the Close Brain command From the list of available Brains find the Brain that was recently synced to the Cloud Click the down arrow next to Online then click the Download for Local Use command Online V Open in Web Browser Download for Local Use Figure 228 Download for Local Use 4 To synchronize at any time run the Synchronize with TheBrain Cloud Services command on the File menu again The active copy of your Brain will include the latest changes Creating Online Backup Copies of Your Brain You can save copies of your Brains online in TheBrain Cloud so that if something happens to your working file you can always retrieve a backup copy Follow the same steps for synchron
36. Thought File Edit View Insert Format Tools Table Dane s Gran abet Areal iizt iB US S d p4 Faa A WD Sort Name Type Untyped Privet MaE E bdk LEO j Note to self check out new finess center 7 Dont need towets Figure 1 TheBrain Interface TheBrain 7 User Guide 1 Introduction Thoughts are Information TheBrain Thoughts can represent just about any type of information including concepts people documents spreadsheets images shortcuts and Web pages By letting you create links and associations between Thoughts TheBrain expands to become a visual interface that reflects the way you think Using simple click and drag techniques you ll be able to create and navigate through networks of Thoughts in a conceptual space unique to your work habits When you begin using TheBrain you will find that your computer becomes easier to use faster more enjoyable and less frustrating helping you use your time more efficiently Dynamic Graphical Interface TheBrain lets you create a simple dynamic graphical map in which to input and navigate all your information Your Brain starts with a single Thought to which several other Thoughts can be visually linked These Thoughts have their own links to other Thoughts and possibly to each other TheBrain s flexible structure allows any Thought to be linked to any other Thought so you are never more than a few steps away from the information you are seeking Its simple to m
37. Thought Color dialog box will be displayed Calendar Tags Search Reports Thought W Personal abel 3 w A F A A PH Sot Name Type Untyped V Private w Competitive Analysis doc 0 0kK8 4 a C Brain JaneBrain Jane s Brain Jane s Brain_brain Files 772ACCCD 589D 1372 47BF 8671523C414C wW Stats doc 0 0 KB C Brain JaneBrain Jane s Bran Jane s Brain_brain Files 772ACCCD 589D 1372 47BF 8671523C414C ud syn_bug gif Internal 1 0 KB Jun 6 2007 3 27 PM Figure 97 Select Thought Color for Active Thought 3 Either click an existing color in the palette or click the Custom button TheBrain 7 User Guide 92 Thought and Link Properties Figure 98 Selecting a Color 4 Use any of the controls or combination of controls as described below to select a color The controls let you adjust the colors while locking a specific dimension The squares and circles in the Choose a Color dialog box help you visualize the interplay with the colors so you can make adjustments at a glance without needing to manipulate individual sliders Method Notes Click in the circle Click on any color in the large circle Use the slider After you click any color in the large circle drag the slider up or down to make the color more or less intense The long vertical slider becomes a control for whatever you have selected For example if you have red selected then the slider adjusts the level of red ranging from 0 to 255 Or to quickly adju
38. Thoughts will be formatted as an indented hierarchical list TheBrain 7 User Guide 216 Share Synchronize and Back Up Your Brains To copy one or more Thoughts into another program as an outline 1 Select all of the Thoughts you want to include in the outline Ctrl click on a Thought to add it to the selection or use the commands on the Edit menu to quickly create a selection 2 Click the Edit menu and then click the Copy as Text Outline command File Edit Thought View Options Window Help a Undo Redo Copy Selected Thoughts Copy as text Outline Copy as Figure 244 Copying Thoughts as an Outline 3 Open the other application and click where the outline version of the Thoughts should be inserted 4 Right click and then click the Paste command on the context menu or click the Edit menu and then click the Paste command A B C D E F G 1 Business Goals 2 Database Mapping Session Pasted into ERCAS aa o 3 Family 4 Brothers Esnes aoa 5 Favorite Dives 6 Foreign Films Database Mapping Session 7 EEr Family 3 Atlantis 1991 Brothers q Fifth Element The 1997 Favorite Dives Grand bleu Le 1988 paar o DS Cc Foreign Films L on 1994 Aa a a ua F aT V na Luc Bessonf 1 E TT ns M Atlantis 199199 A cap Fifth Element The 1997 Grand bleu Le 1988 L on 19944 a m oe Messenger The Story ae rc Jans Brai n ape wal Pasted into Word Figure 245
39. To select a tag click it and it will be marked with a plus sign Clicking the tag again marks it with a minus sign Clicking a third time clears the tag The report will include Thoughts with all of the tags marked with a plus sign and none of the tags marked with a minus sign Tags that are not marked are ignored 3 Make your selections then click the OK button or click the Reset button to return to the original settings To save a custom report 1 Click the quick pick button which shows Custom report when you have just created a custom report 2 Click the Custom command then click Save custom report You ll see the Save Report dialog box 3 Type aname for your report then click the OK button The quick pick button will now display the name of your new report To open a saved custom report 1 Click the quick pick button on the Reports tool tab 2 Click the Custom command click Load custom report then click the name of the report you want to open Managing Custom Reports ne You can rename or delete the custom reports you create You can also save a o gt FR custom report using a new name which preserves the original report To rename a custom report 1 Click the Reports tool tab then click the quick pick button which shows All by default or the name of the open custom report 2 Click the Custom command then click Manage saved reports You ll see the Saved
40. Type command qJames Feldino Unlink Grady Fulton Link Type Open Link Window Open Notes Window Figure 119 Link Context Menu 2 Inthe dialog box enter the name for the link type you want to create 3 Click the link to display the Link tab then click the Activate Link Type Window button vinder 2 O Employees O Grady Fulton O Marge Whitmore O James Felding Link Tags Search Reports Calendar Label Default thickness w O ff lOne way f L DIBE R E A D sot nare Type Supervisor Open the link type window Figure 120 Link Type Window Button Whatever is typed in the Label field will automatically display when you point to the link in the Plex Changing the Label text will also automatically change the name of the link type TheBrain 7 User Guide 108 Thought and Link Properties Supervisor z This is a Link Type Label Supervisor Default thickness w O One way A oe Al a DM DB Sort Figure 121 Link Type Editing Box 4 To change the thickness of the link click the drop down list button for the Thickness field then click the thickness of your choice 5 Click the Color icon if you want to change the color of the link type 6 Close the dialog box when you are done The new link type you created will now appear in the Link Type submenu whenever a link is clicked Uames Felding works he j Grady Fulton Figure 122 L
41. Word Count message box click the OK button Word Count i Statistics Words 121 Characters No spaces 602 Characters With spaces 731 Figure 184 Word Count Message Box Customize the Date and Time Format You can choose the exact style you want to use for dates and times inserted into your Notes To customize the date format 1 Inthe Notes tab click the File menu then click the Set Date Format command TheBrain 7 User Guide 161 Using TheBrain Tools Notes Edit View Insert Format Tools Table bi Save Ctrl S B Z U Print Open in Browser Set Default Notes Style Set Date Format N Figure 185 Setting the Date Format 2 Inthe Set Date Format dialog box type or edit the template in the text field Click the Show Template Help button for explanations of what each template character means Set Date Format Date template Sample output MMM dd yyyy P template help Jul 13 2010 01 36 PM Cancel Some example templates To see this Enter this template Tue Jul 13 2010 01 36 PM EE MMM 33 yyyy hh mm a July 13 2010 01 36 PM PDT MMMM 33 yyyy hh mm a zzz 07 13 10 01 36 PM MM dd yy hh mm a TheBrain 7 User Guide 162 Using TheBrain Tools Thought Add a new attachmentto Open the Copy the active yk S selected Cut selected Thought oder attachment _ attachment Thought Tags Search Reports Calendar fe Label a Type Untyped P
42. a label to a Thought 1 Activate the Thought and click the Thought tool or right click the Thought you want to change and select Open Thought Window on the context menu 2 Type the text for the label in the Label field When you point at the Thought the label text will appear in a box below the Thought TheBrain 7 User Guide 95 Thought and Link Properties Calendar Tags Search Reports Thought y Departments Label Check this with JB 4 ap 3 wo i A MX BA Sort Name gt Type untyped Private A Figure 101 Label Field in Thought Tab 3 If you used the right click method to open the Thought window close it when you are through making changes Attaching Images to Thoughts You can attach pictures to your Thoughts to provide a visual boost to your Brain When you point to the icon next to the Thought the picture zooms to a larger size automatically Before mouseover i gt E Modern and Contempary Funiture i IKEA furniture l Mattresses n and Contempary Funiture During mouseover Je Figure 102 A Thought Icon screen You can use these pictures to create Thought icons or icons for Thought Types or save them as attachments You can use this feature to add instant TheBrain has its own built in camera for taking instant pictures of anything on the Pro previews of documents and Web pages you have added to a Thought While the captured item will become a picture the
43. addition the SiteBrain has a Search field for finding content within your Brain instantly based on the starting characters of Thought names To export your Brain as a SiteBrain to a Web site 1 Click the File menu point to the Export submenu then click the SiteBrain HTML command The Export Options dialog box will be displayed TheBrain 7 User Guide 212 Share Synchronize and Back Up Your Brains File Edit Thought View Options Window Help New Brain Open Brain Merge Brain Rename Brain Create BrainZip Close Brain Print Plex Page Setup and Multi Page Poster Printing Import d Export SiteBrain HIMEN Ser Simple HTML Utilities PersonalBrain XML C PersonalBraintiles lane s Brain Vane s Brain BrainEKP XML es a Pe ak o ataa We Ot Pade Sint Findon C SiteRr IF AA T F THY Or Name Jane s Brain Include private Thoughts C C C v Include notes C Z Include file attachments C Include URL attachments Do not open attachments automatically Output folder c PersonalBramnFiles Figure 240 SiteBrain HTML with XML Data Export Options Dialog Box 2 You can change any of the default settings in the dialog box as appropriate Click OK to begin the export During the export process you will see a running indication of the progress After a short time depending on how big your Brain is the exported file will open in your default browser You will see a functioning representation of your Brain
44. advanced navigation please see the Advanced nm Navigation and Alternate Views section beginning on page 126 For more information about searching your Brain please see the Search section beginning on page 170 TheBrain 7 User Guide 38 Customizing Your Brain s Environment Customizing Your Brain s Environment You may choose to use your Brain just as it s offered out of the box or you may choose to change some of the environmental settings to suit your personal preferences TheBrain s Default Settings Without making any changes here s what your Brain looks like The Brain window will behave like a regular window This is called the Float window option The area where your Thoughts appear the Plex will be shades of dark blue with white text and blue links this is the default Theme The top half of the Brain window will display your Thoughts and the bottom half of the window will display a set of tabs which are the Brain Tools Your Thoughts will be displayed in Normal view meaning that you will see only the direct parents children jumps and siblings of the active Thought File Edit Thought View Options Window Help gt A At Stour 100 My Brain Faruh Hobbies d Fnend House HC Search Hobbies House Medical Work 1 My Brain Notes Calendar Tags Search Reports Thought File Edit View Insert Format Tools Table my Brain Label Arial
45. and Link Properties One way links are indicated by an arrow with a rectangle at its base amp of Softball Team Zenith Figure 125 One way Link One way links are useful where Thought A is relevant when Thought B is active but Thought B is not relevant when Thought A is active For example you may want to see what company a person worked for when the person is the active Thought However for a large company with thousands of employees you may not want to see all of the employees when that company is the active Thought Creating a works for link type and making it one way is a good way to do this Setting Link Direction Click the icon to the left of the One way check box on the Link tab to switch a link between non directed directed and directed in the reverse Select the One way check box to make the selected a link one way This option must be unchecked in order to make a link non directed Setting Direction for Link Types You can also set link direction for link types The direction of a link type is inherited by instances of the type and can be overridden by the instance TheBrain 7 User Guide 111 Adding Files Web Pages and Folders Adding Files Web Pages and Folders You can add any number of files Web pages and folders to your Brain There are many ways to do this as covered in this section but in general the simplest way to integrate all of these items is to simply drag and drop them
46. button when there is an image in use Tile wallpaper Wallpaper image appears replicated in squares tiles instead of a single image filling the Plex Set Default Notes Style Click the Set Default Notes Style button to select the initial attributes for text you enter in the Notes tool 1 Inthe Set Default Notes Style dialog select a font size background color and text color of your choice Your selections will be previewed in the area below the settings Set Default Notes Style Font Background color Text color Preview This is example text OK Cancel Figure 64 Set Default Notes Style Dialog Box 2 Click the OK button Any changes you make will apply to the current Brain and will apply to new Brains you create Other pre existing Brains will not be affected Font Use the drop down list to select a font for all Thoughts in the Plex TheBrain 7 User Guide 56 Customizing Your Brain s Environment Ul Preferences The UI settings affect how TheBrain works globally no matter which Brain is open when you make your choices Preferences AS sf EDB v General Look amp Feel Views Search Advanced Accelerators General User Interface Mouse wheel resizing E Show virtual Thoughts for folders Resizing cirde is dr L Resizing circle is draggable Activate last created Thought Click active Thought to open create Hide pins in presentation mode Update tools on
47. can type it in the corresponding field 360 is equivalent to 0 for the Hue control 5 Click the OK button to activate your choice 6 If you used the right click method to open the properties window close it when you are through making changes Viewing a Thought s Details To access the active Thought s details either click the Details command on the Thought menu or right click the Thought then click the Details command TheBrain 7 User Guide 94 Thought and Link Properties Frank s Pup E3 Modified Today 7 43 AM Size 0 00 KB Created Today 7 43 AM Internal ID 564 GUID EC079043 CAA4 0E98 32EF FA6BO08EBS8F51 Figure 99 Details of a Thought Details include the date and time of the most recent modification to the Thought the total size of the Thought s attachments date and time of original creation internal identification number and GUID the folder containing the Thought identification These values may be used for future integrations when publishing content or interfacing with TheBrain through an application program interface API or an XML file Pr When a Thought s attachments are modified the modification date of the Thoughts is also automatically updated improving the accuracy of your searches and filters Adding a Label to a Thought Labels are hints that appear below Thoughts when the mouse cursor is placed over them Check this with JOS Figure 100 A Thought label To add
48. change relationships between your Thoughts TheBrain 7 User Guide 105 Thought and Link Properties To change the appearance of a link 1 Click the link whose properties you want to change 2 When a link is highlighted or selected the Notes and Link tabs show the Notes properties and attachments associated with the link opr AT amp T intel gt Keyhole Motorola Mobility Sun Microsystems 0 My Business 0 Network Map O Google Nobes ey 9 File Edit View Insert Format Tools Table sans serif iit Bs UE sa atyped nh dg RRO TEFA Google announced that it would acquire Motorola Mobility for 12 5 billion subject to approval from regulators in the United States and Europe In a post on Google s blog Google Chief Executive and co founder Larry Page revealed that Google s acquisition of Motorola Mobility is a strategic move to strengthen Google s patent portfolio Figure 116 Link Notes Floating windows can also be opened for link properties attachments and notes by right clicking on a link To display a label for the link type the text in the Label field of the Link tab TheBrain 7 User Guide 106 Thought and Link Properties Link Tags Search Reports Calendar E gt Label Default thickness O E One way ea eS a YG ORY sort Name Type Untyped r Figure 117 Link Tool Tab
49. highlight of Thoughts and links 7 Highlight recently created Thoughts Automatically capitalize Thoughts on creation Forget Thoughts before deleting C Double click maximizes plex On drag and drop of files Link to dropped filles Destination for Explorer Send To Integration Home Thought ESP Sync Monitor dipboard F Cancel if not used within 1 minute Monitor keyboard Ignore text that is all lowercase Activation Automatically activate w Figure 65 UI Section of the Preferences Dialog Box General User Interface When selected Mouse wheel resizing Font size in the Plex can be made larger or smaller adjusted using the mouse wheel when pointing at the active Thought Resizing circle is draggable Clicking and dragging on the resizing circle in the plex will make the Thought size smaller or larger depending on the direction of the drag TheBrain 7 User Guide 57 General User Interface Customizing Your Brain s Environment When selected Click active Thought to open create Clicking on the active Thought will open its attachment or the Add Attachment dialog box if the Thought currently has no attachment Update tools on mouseover of Thoughts Tools will display the content for any Thought that the mouse is hovering over or that is highlighted by using the keyboard otherwise tools always display content for the active Thought Automatically capitalize Thoughts on cre
50. into the Plex Attachments are displayed in the Thought tool An attachment may have the same name as its Thought but it doesn t have to attachments can be renamed easily You can view the attachment list for non active Thoughts by right clicking on them and then clicking Open Thought Window on the context menu All of the information in your Brain is contained in the brain file and _brain folder Internal attachments are stored in the Files subfolder of that folder For example if you ve named a Brain Market Research any Thought attachments will be stored within a folder named Market Research_brain Files The Files folder contains subfolders for each Thought with attachments that organize content stored in your Brain The Thought folder is also used to store Thought icons and images inserted into Thought Notes Opening and Renaming Attachments There are many ways to open an attachment To open an attachment directly from the Plex Click on the icon next to the Thought with which the attachment is associated lf there are multiple attachments a list will be displayed for you to use to choose which attachment you want to open If there is only one attachment it will be opened immediately Use any of these methods to open an attachment from the attachment list Double click the attachment or Click the attachment then click the Open the selected attachments button on the toolbar located above the attach
51. ip gt Bl ei BD A M Sort nome Type untywed US SS cite ty 5 o Figure 44 TheBrain Window with Default Settings TheBrain 7 User Guide 39 Customizing Your Brain s Environment Customizing The Brain Window IE There are four basic options for how the Brain window behaves Asa standard window that can be minimized maximized restored and dragged by its title bar to different locations on the screen the Float option Asa standard window that will always appear on top of any other open windows the Float option plus the Always on Top option Asa window that automatically hides when not in use and appears in a designated location when you click an icon the Auto hide options As a transparent window that lets you view your Brain on top of whatever else is on the screen the desktop or any application To make your Brain float Click the Window menu then click the Float command To make your Brain always stay on top of the desktop or any other window Click the Window menu then click the Always on Top command To make your Brain automatically hide when not in use 1 Click the Window menu then click either the Auto hide Left Auto hide Right Auto hide Top or Auto hide Bottom command 2 When you click outside of the Brain window your Brain is reduced to a Brain icon that appears in the side of the screen you selected in Step 1 Click the icon to unhide your Brain Figure 4
52. new tag and then click OK The new tag will appear in alphabetical order in the tab and will be assigned to the active Thought Assigning and Removing Tags 1 Right click the Thought to or for which you would like to add or remove a tag 2 Open the Tags submenu from the context menu Tags assigned to the Thought are shown with a check next to them Click the tag of your choice to toggle its status ect gnu nawt Tags New Tag Thought Type gt Before Leaving for Vacation Classes Create Child F6 Handouts Create Parent F7 Create Jump Priority 1 S Tags appear in the Plex once they have been attached 1r NRR animes and Natu OSN Hote y biis Books N a Causes Sree Brochures ae gt Other Agenc ES 0 oF bois Priorty 1 Ta gs Search 4 0 Technology S gt Pnonty 1 0 RRBSIBRIA O SfPersonal 0 E Thought Tags Search Reports Calendar t Format Tools Table d 12 i Bilis 3 Before Leaving for Vacation 1 Q2 a ig Y EM 4 Classes 4 Q3 i 0 Handouts 5 Q4 My Holklay 0 Roge 4 Priority 1 Q Tips 4 Ql 2 To di Alternatively you can also activate the Thought and then use the Tags tool to click the check box next to the tag you want to change This method is preferable if you have many tags you want to change on a single Thought lf you want to assign tags to multiple Thoughts at once first select them then right click on the selection The Tags submenu also appears on the sel
53. on page 129 first and expand the areas you want visible 2 Click the File menu then click the Page Setup and Multi Page Poster Printing command The Page Setup dialog box will be displayed The default margins for the printed copy are 0 25 on all sides Page Setup 5m Paper Source Automatically Select v Orientation Margins inches Portrait Left 0 25 Right 0 25 C Landscape Top 0 25 Bottom 0 25 Figure 217 Page Setup Dialog Box TheBrain 7 User Guide 192 Printing Your Brain 3 If appropriate change settings for paper size orientation or margins then click the OK button The Print Settings dialog box will be displayed amp Print Settings gt LORO iv V Print using a white background ae Gamay Figure 218 Print Settings Dialog Box 4 Select the number of pages you would like your Brain to span Optionally deselect the Print using a white background check box When selected the background will automatically be set to white When not selected printouts will show the same background as onscreen including wallpapers 5 Click the OK button When you use the Print command on the File menu to actually print your Brain these settings will be in effect The settings will also be saved TheBrain 7 User Guide 193 Using Outlook with Your Brain Using Outlook with Your Brain 2P PIO ae You can integrate Microsoft Outlook messages contacts journal items and meeting note
54. reminders 187 rename Thoughts 78 Replace Attachment Locations 171 Reports 179 Reset Tools Layout 150 S Save as 118 Save Expanded view 135 screen captures 96 scroll bars 138 Search file attachments 202 Search Preferences 61 65 67 searching 171 selection 82 83 semicolon trick 15 16 18 73 Send to TheBrain 58 Sibling 235 sibling Thought 6 spell checker 153 Start up 11 sticking Thoughts 134 super type 103 Swap Thought name and label 74 Switch button 74 Switch View button 126 Synchronize Brain 204 synchronize with TheBrain Cloud Services button 207 synchronize with TheBrain Cloud Services command 204 T tables 155 Tags 165 169 Templates 235 TheBrain 7 User Guide Index TheBrain Cloud 203 TheBrain toolbar 49 TheBrain window 10 Themes 46 47 48 Thought Types window 101 Thoughts 3 85 235 collapsing 132 creating multiple 72 distance between 134 expanding 132 133 forget 79 images 96 relocacting 134 select multiple 82 sizing 91 unlink 84 virtual 122 Tool tabs 146 Transparent mode 40 U Ul Preferences 57 undo and redo actions 77 Unlinking Thoughts 236 URL 236 URL insert 158 Use the Create Child Dialog Box to Link 87 V view expanded 129 virtual Thoughts 122 Visible Thought Types 99 W Wallpaper 49 Wander Animation Setup 66 Web page attachments 21
55. so click the Link to File button 4 Navigate to any file on your computer then click the Open button to attach it to the active Thought Notice that the filename appears in the Thought tab s list section Now you can click on it at any time to open the file You might use this function to add a photo of Fred or a file you re collaborating on or notes about a project you re completing together TheBrain 7 User Guide 20 A Guided Tour of TheBrain Web Page Thoughts 1 Activate the John Thought 2 Open your Internet browser and navigate to a Web page of your choice 3 Arrange the browser window and the Brain window so that you can see at least part of both of them 4 Drag from the address bar icon in your browser to the active Thought John then release the mouse button Weicom GC x R Favorites 2 A hd Page 7 Safety Tools v E Us d Kp tie yy a a KS oa pi k elect alla englcout Org vil Drwwdamg ina PersonalBram 6 0 rie an Thought View Options Window Help ace O Tura Welcome ti gt Det Notes ye Tags Search Repo Tho File Edit View Insert Format Tools Table a uhe abs Arial lt ixw Bi FNAP BO A Sotme S USeeeaEC ES 4 s Welcome to the Eagle S LY mir wages out og 5 A Figure 25 Inserting a Web Page as an Attachment A link to the Web page will be added to the attachment list in the Thought
56. than 31 days will not be displayed for their entire duration on the Calendar An information box on the Edit Event dialog box will notify you of this if you are creating an event where this would apply Reminders Reminders are optional and you can customize how far in advance of the event the reminder should be activated To set a reminder 1 Ifthe Edit Event dialog box for the event isn t already open double click the event in the event list or the Calendar to open tt 2 select the Set reminder check box 3 Select a unit of measure in the Reminder field that has a drop down arrow then type an appropriate number in the field to the left of the unit of measure Options Reminder vY Set reminder 10 Percent complete 0 v Priority _ High Priority Normal Priority J Low Priority Figure 208 Setting a Reminder 4 Click the Save button when you re finished Viewing All Events for the Active Thought To display all events for the active Thought Click the number of events indicator in the Calendar toolbar TheBrain 7 User Guide 187 Using TheBrain Tools Calendar Tags Search Reports Thought HToday MAEM Add BEART era Navigating Your Calendar Whether you re looking at your Calendar a day week or month at a time each view has a back and forward arrow for moving one unit of time in the associated direction For example if you are looking at a week view click the forward arrow to see the fol
57. the Selection box removes the dashed borders around Thoughts in the Plex as usual but does not remove the rings TheBrain 7 User Guide 145 Using TheBrain Tools Using TheBrain Tools You can think of each of TheBrain s six Tools as a personal assistant who is ready to help when asked You can give any of them the day week or year off if you choose not to use their services but they re all standing by ready to assist you at the click of your mouse Calendar Tags Search Reports Thought Notes File Edit View Insert Format Tools Table N My Web Services Business Label a Arial vy 12 B Z U ele ZA MX Plor name Type untyped 0 2 KB 4 Jun 6 2007 3 28 PM fe la F SMO Mii type18 gif ssw Internal ih ti ii HI i gt Check for updates before call __ Figure 161 TheBrain s Six Tool Tabs Tools Overview Each of the six Tool tabs can be displayed on any side of the Brain window You can change their size to suit your preferences Here are general guidelines that apply to all Tools To access a Tool click its tab For example to access the Calendar Tool click the Calendar tab To enter information using a Thought specific Tool activate the Thought then click the Tool s tab To view Thought specific Tool information for a particular Thought use the mouse to point to that Thought or press an arrow key on the keyboard and highlight it If no Thought is highligh
58. the Thought s name that is hidden is context sensitive Say for example that you wanted to have a single place to see the billing information for all your clients You might create a Thought called Billing Info and then link to the billing information Thoughts for each of your clients such as NewGuys Billing Info If you do this when Billing Info is active then NewGuys Billing Info will appear as just NewGuys whereas when NewGuys is active that same Thought will appear as Billing Info Try it you ll see how this can be very useful Swapping a Thought s Name with its Label You can swap a Thought s name with its label by clicking the Switch button in the Thought tool tab This can be very useful when the default label and name are assigned based on a URL and the automatic naming isn t optimal for your purposes Calendar Tags Search Reports Thought 3 LATimes com Label Las Vegas Travel Guide 4 on e rz EA Ie Sort Name v Type Untyped privat Tp aT TEE Sys 1 witch name and label text Figure 75 Swapping Label and Thought Names Copying Thoughts Within and Between Brains Thoughts including all of their notes properties events and attachments can be copied and pasted between Brains or duplicated within a Brain When Thoughts are copied associated Thought types and link types are automatically copied as well To copy a Thought within the same Brain 1 Right click the Thought to b
59. the selection Unlinking Thoughts To unlink a Thought Double click or right click the link then click the Unlink command on the context menu Tip If you are moving a Thought from one place to another by linking and unlinking it it is generally easier to do the unlinking after you have done the linking This avoids making the Thought into an orphan a Thought with no relatives If you have difficulty telling which link you are pointing at with the mouse just look at the highlighted Thoughts When the mouse pointer is over a link it is TheBrain 7 User Guide 84 Editing Thoughts and Links highlighted along with the two Thoughts it connects This makes it easy to tell which Thoughts will be unlinked if you click on the link In addition to being able to unlink Thoughts one link at a time you can also use the multiple Thought selection function to unlink several Thoughts at once To do SO Select the Thoughts you want to unlink by holding down the Ctrl key and clicking on each one Activate the Thought from which you wish to unlink the selected Thoughts Right click in the selection box and select the Unlink command Linking Existing Thoughts As noted previously links are power Not only do links allow for associations that group Thoughts conceptually they allow information to be stored in and accessible from numerous places A single Thought may have relationships with multiple Thoughts For example you m
60. then clicking the Preferences command 2 Click the Accelerators icon 3 Click on the command of your choice in the left column then press the Function key or keyboard combination of your choice For example you might choose to assign the Create Pin command to Ctrl Shift P e You can t assign keys that are already used for common operations such as Ctrl C nor can you use letter or number keys by themselves 4 Click the OK button to save your customizations and close the dialog box TheBrain 7 User Guide 70 Creating Thoughts Creating Thoughts Creating a Single Thought There are four ways to create a Thought but each starts with the same step choosing the Thought with which the new Thought will have a relationship You will use the chosen Thought as a starting place when creating the new Thought When you create a Thought in your Brain you first decide what relationship it will have with an existing Thought will it be a parent child or a jump Thought Generally speaking you ll create child Thoughts more often than parents or jumps There are certainly exceptions but usually using a top down approach is helpful if you are just getting started Create children and jumps as appropriate and let parents happen naturally Once you have activated the Thought that will have a relationship with your new Thought use any of these techniques to begin creating a new Thought Click the Thought menu t
61. tool and you can launch the page by double clicking on it whenever John is the active Thought Or you can single click the icon in the Thought whenever it is visible in the Plex whether John is the active Thought or not Tip If you want to create a new Thought for the Web page instead of adding it to existing Thought just drag and drop the page icon to a blank area of the Plex and a child Thought will be created See the Adding Files Web Pages and Folders section beginning on page 112 for details about attachments TheBrain 7 User Guide 21 A Guided Tour of TheBrain Creating Attachments from a Thought 1 Activate the New Brain Ideas Thought by typing an n in the Search field and then clicking on New Brain Ideas in the list 2 Click the Add Attachment bution in the Thought tool 3 Click Microsoft Office Word Document assuming this application is installed on your computer if not select any other application in the list The new document will be named New Brain Ideas matching the active Thought us If you are not using Windows there will not be any automatically created file types to select from To create files from within TheBrain you ll need to add some file templates first Click the Templates button to open the folder where templates are stored then copy empty files of the types you want to be able to create from within TheBrain into the folder When you are done click the A
62. using the Create Thought dialog box 1 Start creating a Thought by dragging or using the Thought menu The Create Thought dialog box appears 2 Type the first few letters of the name of the Thought you want to link to TheBrain will fill in the rest see Figure 91 3 Select the Thought and click the checkmark dLou Green Stories Create Child M O Existing Thoughts L Toe 8 Ta william writers Figure 91 Use the Create Child Dialog Box to Link TheBrain 7 User Guide 87 Editing Thoughts and Links Link Using the Selection Thoughts in the selection can be linked to the active Thought using the Selection menu 1 Select the Thought or Thoughts you want to link using Ctrl click 2 Activate the Thought to which you want to link 3 Right click the Selection box then click the link command of your choice in the context menu Selection 1 x Marketing Copy Selected Thoughts Copy as Text Outline Copy as Text Outline with Notes Add Advertisers to Selection Clear Selection Crawl Brain and Modify Selection Forget Selection Eig Event Adve Notes Set Selection Tags j gs Search Reports Tho File Edit Selection Thought Type Label Arial Pracy i tD AX fort name U Unlink Selection Ee Link Selection as Children of Advertisers Link Selection as Parents of Advertisers Link Selection as sp Advertisers Link all of the selected Thoughts as jumps Figure 92 Li
63. view you can expand the generations of Thoughts you see by clicking the Expand All button Clicking the button restores the view to the previous number of generations File Edit Thought View Options Window Help qr air H Cy Stor 9 xO File Edit Thought View Options Window Help gt A O OTt 90 D Collapse All Figure 138 Viewing or Hiding Distant Thoughts in Normal View Outline view For a more expanded primarily hierarchical view of your Thoughts Expanded view For displaying a limitless number of generations at once TheBrain automatically remembers the last view you used and selects it by default For example if you select Outline view and then close TheBrain the next time you open it Outline view will be active There are three ways to change to a different view use the Switch View button use the View menu or use the context menu To use the Switch View button to change the view Click the Switch View button at the top of the screen just below the menu bar then click the view of your choice lt gt A Tour x Y Switch View Ctrl Shift 1 Outline Ctri Shift 2 Last Expanded Ctrl Shift 3 New Expanded Ctri Shift 4 Figure 139 Switch Views Button TheBrain 7 User Guide 126 Advanced Navigation and Alternate Views To use the View menu or context menu to change the view Click the View menu or right click in the Plex background click the View command then click the view of
64. you click a Thought it moves to the center of the Plex and it becomes the active Thought lt E Friends Company Web Site W Persona Renovations jJane s Brain m gt Key Resources Ti my web Seryces Business Clicking a Py Latest Preoccupations a hought o lt E Fnends Company Wed Site lt SfPersonal Renovations Buane Brain ra f aau aY Resources G pa activates Personal Goais AB Per t Puy Latest Preoccup ee E A it moving it Ss __ ASS tiny Web Services Bu to the center e m ee buun s H 0 3 Jane er P Mys Personal Fin Stefa vacatipn an of the Plex House Min Nancy gt g Restaurants Styie and Culture La gt Jack Movies and Ent Pat Green Sharon Sue lt Search lt 0 My Web Servi DO Pat Green ijJane s Brain Persona Figure 4 Activating a Thought Thought A Thought is said to be a parent Thought child Thought Relationships sibling Thought or jump Thought based on its relationship to other Thoughts with which it is linked In your own life you may be someone s parent and someone s child and someone s sibling and someone s peer advisor or colleague So who are you The answer to that question is relative it depends on the circumstances and what hat you re wearing at the moment TheBrain 7 User Guide 5 Introduction You may be a child of a parent a c
65. you have attached to Thoughts are automatically loaded as thumbnails When you point to the image the picture zooms to a larger size automatically Supported file formats for images include jpg png and gif TheBrain 7 User Guide 98 Thought and Link Properties Thought Types lf you have several Thoughts with which you want to share common attributes such as color and an icon you may want to create a Thought type so that these attributes can be easily applied to many Thoughts This is one use of Thought types For example you may want to create a person type for all Thoughts that represent people in your Brain This type might have a label Person and a specific color and icon so that all people in your Brain stand out and can be easily recognized of Bob Jones gO m of ICher Wilson Li eB Dan Brown Figure 107 Three Person Type Thoughts Once a type has been applied to a set of Thoughts it can also be used to filter searches in your Brain and to create reports of all Thoughts of that type When a type has been assigned to a Thought that Thought is said to be an instance of the type For example if you have a Thought named Jane of the Person type the Jane Thought is said to be an instance of the Person type Creating a Thought Type To create a Thought type 1 Activate the Thought you want to be the first instance of the new type 2 Click the Thought tool click th
66. your choice To use the context menu to change the view Right click in the Plex click the View command then click the view of your choice lt View menu View Options Window Help V Normal Ctri Shift 1 Outline Ctri Shifte 2 Last Expanded CtrieShifte3 New Exvanded _Ctri Shift 4 _ reate a new expanded view from the active Thought Context menu Expand All Ctri Equals Paste Wallpaper Load Expanded View Arrange Thoughts by Manage Saved Views View V Normal Presentation Mode Outline Ctri Shifte2 Transparent Mode Last xpanded Ctri Shift 3 Wander New Show the last used expanded view Preferences Ce J Expand All ee oKey Resp uces omy Collaps ices Figure 140 Menus for Switching Views Tip One way of quickly identifying the current view is to note which view has the check mark A rule of thumb for when you might use each view is to use Normal view when you re creating Thoughts and navigating the Plex use Outline view when you want to see a more traditional structure and to use Expanded view for viewing and analyzing Thoughts TheBrain 7 User Guide 127 Advanced Navigation and Alternate Views Using Outline View My Latest Preoccupations my Web Services Business 3 Personal SAdam Baya and Nature JBooks N gt Cayses N ocontaet Notes CEFin eE Family and Friends Handyman Contacts 2 _ 2Gearge Handyman Contacts Handyman Contacts Bill
67. 5 Icon for Unhiding Your Brain Tip You can drag the icon to any area of the screen s border To make your Brain transparent Use either of the following two methods to switch to Transparent Mode Click the Window menu then click the Transparent Mode command Right click in an empty area of the Plex then click the Transparent Mode command TheBrain 7 User Guide 40 Customizing Your Brain s Environment A minimum of Java 6 update 14 is needed to use Transparent Mode on a Mac To return to the mode your Brain was in before you switched to Transparent Mode Use either of the following methods Right click the rotating active Thought indicator then click the Transparent Mode command tice Brain Mol Voi Paste Wallpaper Arrange Thoughts by gt My Prac ntertainmen View b Presentation Mode Y Transparent Mode Wander Preferences Figure 46 Transparent Brain Context Menu TheBrain 7 User Guide 41 Customizing Your Brain s Environment Click the small circular button in the top right corner of the transparent Brain rr a x n gt je ke ee Pr oe A 2 Conditional Format as Cell Insert Delete Format Sort amp Find amp Formatting Table Styles 7 filter Select ber A Styles Cells Editing Transparent mode button m K a LA ee GZ jas Figure 47 Toggling Off Transparent Mode e If you have defined an accelerator
68. 7 Editing Thoughts and Links Editing Thoughts and Links Renaming Thoughts There are three simple ways to rename an existing Thought Right click the Thought to be renamed and click Rename in the context menu Or Handyma Contante _ TB Aks Tags Bs Thougmt Type X aton mon Create Child F6 Create Parent F7 Create Jump FB Add Event Add Attachment Capture Thought Icon Ctrt Shift l Paste Thought icon ca Oar Today i t nane Copy Thought Handyman Contacts Caentsr Copy Thought URL _ Copy as Text Figure 79 Renaming a Thought Using the Context Menu Highlight the Thought using the mouse pointer or the keyboard and then press the F2 key or Activate the Thought then revise the name in the Thought tab Contact Notes Before Leaving for vacatic Bil Handyman Contacts 0 S Personal O Calendar Tags Search Reports Thought _ v Contact Notes Figure 80 Renaming a Thought in the Thought Tab TheBrain 7 User Guide 78 Editing Thoughts and Links Deleting and Forgetting Thoughts When you no longer need a Thought it can be forgotten or deleted A forgotten Thought may be remembered and restored later or deleted A deleted Thought is gone forever This works very much like the Windows Recycle Bin Trash feature on your desktop which stores your deleted files until you choose to remove them permanently To forget a Thought Right click the Thought to be d
69. 85 Look amp Feel Preferences 54 M Mail integration 200 Maximize Plex 45 TheBrain 7 User Guide Index merging entire Brains 220 Mini Mode 44 mouse wheel 134 137 Move File into Brain command 116 multiple platforms 2 multiple Thoughts 82 de select 82 select 82 New Expanded 132 Notes 123 151 153 154 155 157 159 161 170 196 images 160 O Open a Brain 32 Operating Systems 2 3 Outline view 128 Outline view setup 61 outlines 217 Outlook 119 194 195 196 197 P Parent 234 parent Thought 5 Parentless Thoughts 234 Past Thought list 35 212 Past Thought List 35 86 235 Pasting Outlines 218 pictures for attachments 117 pictures for Thought types 102 Pins 17 86 235 create 86 pins create 34 Pins hiding 140 pins remove 34 Plex 3 4 5 8 16 17 19 21 31 33 34 35 39 45 49 51 79 83 108 112 114 116 117 122 123 127 132 133 134 138 141 148 153 192 194 233 234 235 236 maximize 45 134 move and resize 45 panning 134 restore 45 scaling 133 Preferences 168 Preferences dialog box 51 Presentation mode 140 238 previous version of TheBrain 7 Print using a white background 193 printing 192 Publish your Brain 210 211 Q quick pick menu 179 R recurring events 186 redo and undo actions 77 relationships change using links 88 Remember 235
70. Behavior Options 1 Click the Window menu and note what the current selections are so you can return to them later if you want 2 Select one of the auto hide options then click outside of the Brain window Notice that the Brain window is now hidden from view 3 Click the Brain button to reactivate your Brain The button will be located on whatever side of the screen you selected via the auto hide option Figure 16 Display TheBrain 4 Click the Window menu then click the Float command Notice that now you can minimize maximize or restore the Brain window using standard Windows techniques i Tip See TheBrain s Default Settings beginning on page 39 for details about controlling the behavior of the Brain window Part 2 Create New Thoughts Itinerary You ll create a single Thought multiple Thoughts a Thought from an existing file and a Thought pin and modify the relationship between two Thoughts gt Your Tour Brain should be on the screen as you left it in Part 1 1 The three circles surrounding the Tour Thought are called gates The bottom circle is called the child gate because it provides a gateway towards creating a child Thought Drag the mouse from the child gate down a short distance then release the mouse button The Create Child dialog will open i Tip If you prefer not to drag the mouse to create a Thought right click the Tour Thought and then click the Create Child c
71. Folders Delete Rename ment tie ae Ma Add Attachment Create a new email message in Mail and add the attachment to the message Open Thought Folder OF Figure 222 Email Attachment Using Mail Command Use Quick Look to preview attachments The Quick Look command appears in context menus for both Thoughts and attachments Individual attachments can be selected on the Thought tab or you can select Quick Look from the context menu of a Thought to open all its attachments in Quick Look If multiple files are opened in Quick Look you can browse through them using the arrows at the bottom of the window or click on the index icon to view a grid of all the items Mac OS X Email and Other Features Maintenance Contract Label gt A Ff RB BAD Sort nam Type Unt Maintenance Cantract Anr Open Oct 1 Open with Open in Quick Look Copy to Templates p Move File out of Brain Copy Cut Paste Files Folders Delete Rename Email Attachment Using Mail Add Attachment Open Thought Folder OF Figure 223 Quick Look Command Searching File Attachments TheBrain integrates with Spotlight to provide search results from within files that are attached either internally or as shortcuts to Thoughts in your Brain Any file that can be indexed by Spotlight and is linked in your Brain will automatically be searched whenever you do a search in TheBrain No setup or additional steps are required to enable this func
72. Name ie Address Book docx A Internal F is Maps docx Internal T Figure 135 Files Inside of a Virtual Thought Folder Show virtual Thoughts for folders must be selected in the UI section of the Preferences dialog box in order for the files to show To remove a virtual Thought from your Brain Click the link of the virtual Thought Click the Unlink command My Latest Preoccupations Unlink Summer Plans o August Figure 136 Deleting a Virtual Thought Adding a Template File to Your Brain There may be types of files that you create frequently that share a common look and feel For example you may prepare correspondence using a common letterhead You can designate template files that will be at your fingertips whenever you create attachments TheBrain 7 User Guide 124 Adding Files Web Pages and Folders To create a template file 1 Click the Add Attachment button in the Thought tab 2 Click the Templates button Select the type of file to create Adobe LiveCycle Designer Document Capture image Library Folder g F Microsoft Office Access 2007 Database an o summer Plans 1 Puy Latest Microsoft Office Excel 2007 Workbook a Microsoft Office PowerPoint 2007 Present Calendar Tags Search Reports Thought _ Microsoft Office Publisher Document Microsoft Office Word Document Paint Shop Pro Photo X2 Image Text Document 1 WinZip File WinZip Zipx File
73. Options When selected Open the last used Brain at The most recently open Brain will startup automatically load on TheBrain launch Copy cut paste notes as text By default all meta data and formatting will be always removed when content is copied cut or pasted into a Thought note Interface Language You can change the default language at any time 1 Open the drop down Interface Language list on the General tab then select the language of your choice Figure 62 Choosing a Default Language 2 Click the OK button to save your settings 3 Click the OK button in the message box to acknowledge that you must restart TheBrain for the new language to be applied Exit TheBrain and then open it again to work in the selected language TheBrain 7 User Guide 53 Look amp Feel Preferences J Look amp Feel you make your choices Customizing Your Brain s Environment With the exception of wallpaper and font settings the Look amp Feel settings affect how TheBrain works globally no matter which Brain is open when you make your choices Wallpaper and font settings affect only the Brain that is open when E f F PEDA J General Look amp Feel Thoughts Text shadows Backgrounds Load thumbnails for large images Fade distant Shrink in outline and expanded view Show icons when notes are present W Hide tag hints Links Thickness 2 0 Draw links Curved links Brain Specific Settings Plex Font Sans
74. Paste Web Link N Figure 113 Pasting a Thought URL To paste a Thought URL after it has been copied so that it becomes a hyperlink in a Note 1 Select the text that will be the link then click the Insert menu 2 Click the Insert Hyperlink command TheBrain 7 User Guide 104 Thought and Link Properties Notes File Edit View Insert Format Tools Table Arial 8 Insert Table he Insert ar Make sure to Bookmark visit Feeney lal Insert Image Remove Hyperlink amp Insert Symbol Figure 114 Inserting a Hyperlink in a Note 3 Press the Ctrl V combination key to paste the copied URL into the Address field where the cursor is blinking then click the OK button PA Trip Insert Hyperlink o Text to display Hershey Screen Tip Target frame None Notes File Edit View Make sure to visit EAE Address http Cancel Figure 115 Pasting the Thought URL as a Hyperlink To use the link in the Note hold down the Ctrl key while clicking the text that has been associated with the URL Changing Link Properties Links are created automatically when you create Thoughts Just like Thoughts links can have notes and attachments You can control the way they appear in order to clarify relationships or just to create a more pleasing view of your Brain based on your personal preference You can also manipulate links in order to add or
75. Reports dialog box 3 Click on the report of your choice then click the Rename button 4 Type the new name then click the OK button Click the Close button to close the Saved Reports dialog box lf the custom report you renamed was open at the time you will still see its original name in the quick pick button until you select a different report option Then you can open the newly named custom report TheBrain 7 User Guide 182 Using TheBrain Tools To save the open custom report using a new name 1 3 Click the quick pick button which shows the name of the open custom report Click the Custom command then click Save custom report as You ll see the Save Report As dialog box Type the new name then click the OK button To delete a custom report 1 2 Click the quick pick button Click the Custom command then click Manage saved reports You ll see the Saved Reports dialog box Click on the report of your choice then click the Delete button Click the OK button to confirm then click the Close button to close the Saved Reports dialog box If the custom report deleted was open at the time you will still see its name in the quick pick button until you select a different report Note that custom reports are unique for each Brain you create TheBrain 7 User Guide 183 Using TheBrain Tools Calendar Fro Your Brain has its own built in Calendar You can ad
76. Serif Apply colors to Text Views Search Advanced Accelerators Plex 4 Active Thought indicator Show siblings Maximum child columns normal view 6 F Hide link labels F Add glow effect Thicken highlighted links Set Default Notes Style Figure 63 Look amp Feel Section of the Preferences Dialog Box Thoughts Options When selected Text Shadows Displays a drop shadow behind each Thought using the color selected in the Colors section of the Preferences dialog box TheBrain 7 User Guide 54 Thoughts Options Customizing Your Brain s Environment When selected Backgrounds Includes draws a colored background behind all Thoughts using the color selected in the Colors section of the Preferences dialog box Load thumbnails for large images Large image attachments are loaded as thumbnails and displayed as zoomable icons Fade distant Distant Thoughts gradually fade when in Expanded or Outline view Shrink in outline and expanded view Distant Thoughts gradually shrink when in Expanded or Outline view Show icons when notes are present Plex displays a small yellow notepad next to all Thoughts that contain notes Hide tag hints When selected tags are not shown next to Thoughts in the Plex Plex Options When selected Animation Drag the slider right to reduce or left to increase the speed with which a Thought becomes activ
77. Serye es Business shadows gt Ei ty Latest Preoccupatons MH Persor al applied No text Jane s Brain shadows y noss gt Key Resources Tl My Web Seryices Business Wry Latest Preoccupations Mf Personal Figure 94 Text Shadows Before and After To toggle the display of shadows and backgrounds 1 Open the Preferences dialog box by selecting Preferences on the Options menu or the Plex context menu 2 Click the Look amp Feel icon at the top of the box 3 Check or uncheck boxes next to Text shadows and Backgrounds as appropriate then click OK To change the colors of shadows and backgrounds 1 Open the Preferences dialog box by selecting Preferences on the Options menu or the Plex context menu 2 Click the Colors icon at the top of the box 3 Click either the item you want to change Thoughts text shadow or Thoughts background The color selection dialog box will be displayed TheBrain 7 User Guide 90 Thought and Link Properties E f F 8 B v General Loot amp Feel Search Advanced Accelerstors Thoughts background Thoughts selection outline Thoughts text Thoughts text forgotten houghts text Thoughts text shadow A Active thought resizing circle Active thought rotating indicator Background center Background top and bottom Gates highlighted Gates normal Highlighted thoughts background Highlighted thoughts outline Links highlighted Links normal Me
78. Set Dictionary Preferences gt N Paste Wallpaper Theatr Arrange Thoughts by View gt Presentation Mode Transparent Mode Wander Preferences gt Set user information and options Set user information and options Figure 60 Two Methods of Accessing Preferences The choices you can make within the Preferences dialog box are explained on the following pages TheBrain 7 User Guide 51 Customizing Your Brain s Environment General Preferences The General settings affect how TheBrain works globally no matter which Brain a is open when you make your choices General qes x jy a ERLA Look amp Feel Wiews Golos Advanced Accelersiors Logged in as matt theb com Server address webbrain com General Options Interface Language English Open when Windows starts Check for major updates on startup Open the last used Brain at startup Copy cut paste notes as text always Figure 61 General Section of the Preferences Dialog Box User Account The Entry in the Logged in as field identifies the user s Brain account This can be the user s email address or user name General Options When selected Open when Windows starts TheBrain launches automatically when Windows opens Check for major updates on A notice appears if there is a new major startup program update available TheBrain 7 User Guide 52 Customizing Your Brain s Environment General
79. Thoughts and then delete only those Closing the Forgotten Thoughts dialog box hides the forgotten Thoughts You can also reinstate forgotten Thoughts by selecting them then clicking the Remember button Click the Refresh button to update the list this may be necessary if you rename some Thoughts or forget remember or delete some Thoughts It is generally recommended to forget Thoughts when you don t need them so that you can easily retrieve them if you change your mind If you are sure you will never need a Thought again and you do not want to be able to remember it in the future you can delete it immediately without forgetting it first To delete a Thought instantly 1 Hold down the Shift key as you right click the Thought to be deleted The context menu will be displayed showing the Delete command in place of the Forget command TheBrain 7 User Guide 80 Editing Thoughts and Links Tags gt Before Leaving Thought Type Create Child F6 Create Parent F7 Create Jump F8 Add Event Contacts Bill Add Attachment l Capture Thought Icon Ctrl Shift 1 5 Paste Thought Icon ntyped Private A Copy Thought Copy Thought URL Copy as Text Create Duplicate Child Thought Ctri D Delete S Rename Ed Permanently remove this Thought from your Brain f Figure 83 Shift Right Click Context Menu for a Thought 2 Click the Delete command then click the OK button in the confirmation dialog box t
80. Thoughts by using controls that appear when you point at a Thought with the mouse You can expand an individual Thought up to two generations using these controls Expand this Thought Depart ents O Figure 149 Expand and Collapse Thought Controls Collapse this Thought The Thought will remain as you left it expanded collapsed or however it was previously even when you point at a different Thought and expand or collapse it Visual cues appear when the mouse is over a Thought s collapse or expand control Pointing at the collapse control displays a line crossing out each fo Thought that will be hidden Pointing at the expand control displays a rounded rectangle around each Thought that will be expanded Thoughts that are surrounded by a dotted line border have already been fully expanded Dotted line border a Z A fully expanded SLangscapings_ Thought A Thought that Heating can be expanded N Figure 150 Appearance of Expanded Thoughts Panning and Scaling the Expanded View When in Expanded view Thoughts may be displayed anywhere within the Plex window the network of Thoughts may be too large to display all Thoughts onscreen at once To move all of the Thoughts onscreen at once use your mouse to drag any blank area of the Plex window You can drag up down left or right to position the TheBrain 7 User Guide 133 Advanced Navigation and Alternate Views Thoughts in the Plex as you want to se
81. Tour OWL File owl C Brains Brains for Guide 6 Asparagus Text Outline txt You can import Internet bookmarks such as Internet Explorer favorites folders and Mind Maps into your Brain When you import a folder it becomes a child Thought of the active Thought To Begin Importing 1 Activate the Thought that will receive the imported information 2 Click the File menu then click the Import command For Bookmarks Click IE Favorites then click Yes to confirm that you understand this import can t be undone Each of your favorites will become a separate child Thought of the active Thought TheBrain 7 User Guide 219 Importing Information Into Your Brain For a Folder Click Folder navigate to the folder of your choice then click the Save button Click Yes to confirm that you understand this import can t be undone Each of the files in the imported folder will become a separate child Thought of the active Thought For a Mind Map Click MindManager File mmap or xmmap or FreeMind File mm navigate to the file of your choice then click the Open button Each of the topics or ideas will become a separate child Thought of the active Thought Merging Brains You can copy all Thoughts from one Brain to another by using the Merge Brain feature 1 Open the Brain into which you want to merge another Brain 2 Click the File menu and then click the Merge Brain command File Edit Though
82. Using Drag and Drop on page 88 Families of Thoughts It is tempting to view Thought relationships as families and indeed these different parts of your Brain are types of families with their ancestry visually spread before you represented by subjects and categories But unlike human families a child Thought can be a parent of one of its siblings and a Thought can have more than two parents The complex relationships you can form in TheBrain are the source of its power Let s consider sibling Thoughts that also share a parent child relationship Let s say you are studying philosophy You might have a Thought called Philosophy see Figure 32 Individual philosophers such as Plato and Aristotle could be child Thoughts of Philosophy Each of these siblings in turn may have child Thoughts Aristotle was a student of Plato so you may want to make Aristotle not only a child of Philosophy but of Plato so that when you re working with Aristotle Plato is only a Thought away TheBrain 7 User Guide 29 Understanding Thought Relationships File Edit Thought View Options Window Help 4a4ea A 4 Tour O Aristotle LL OL a Figure 32 Example of Parent Child Relationships Notice that when Philosophy and Plato are in Aristotle s parent zone their relationship Philosophy is a parent Thought of Plato is shown by the line linking the child gate of Philosophy to the parent gate of Plato Clearly TheBrain is a pow
83. Web address m Address hitp maps googie com Figure 181 Insert a Hyperlink in a Note 4 Click the OK button Notes File Edit View Insert Format Arial v 12pt Remember to go to maps Figure 182 Appearance of a Hyperlink in a Note To use the hyperlink once it s embedded in your Note hold down Ctrl while you click the link Adding Images to Notes 1 Inthe Notes tool click where you want the picture to display click the Image menu then click the Insert Image command 2 Click the Browse button to navigate to the image file of your choice After you click the filename click the Insert button TheBrain 7 User Guide 160 Using TheBrain Tools 3 Click the OK button The picture will display in the Notes tab To change the size of the inserted picture click it once to select it then drag any of the handles to make the picture larger or smaller To delete the picture just click on it then press the Delete key Counting Your Words You can find out how many words and characters are in the active Note 1 Click the Tools menu in the Notes tab 2 Click the Word Count command Notes File Edit View Insert Format Tools Table Arial y 12p Check Spelling ABC wa Disable Check Spelling As You Type Favorites for light entertainment gt Word Count e Cat in the Hat e One Day Soon Figure 183 Counting Words 3 When you are finished looking at the information in the
84. a pin Simply drag trom the appropriate gate to the pin see Figure 89 Pins help you save time When you want to link a Thought to many other Thoughts create a pin of the Thought and link to it File Edit Thought View Options Window Help 4 gt AA amp Tour xO Stories Archive Event Current Writers Advertisers This I onth Next Month Figure 89 Dragging to a Pin Although pins do not normally have gates displayed when they are highlighted with the mouse pointer gates appear and can be used to create links The relationship you establish by linking a Thought to a pin is between the Thoughts if you delete the pin the Link between the Thoughts will remain Link by Dragging to the Past Thought List As with pins you can link a Thought in the Plex to other Thoughts by dragging a Link from the appropriate gate of the Thought in the Plex to a Thought in the past Thought list see Figure 90 Like pins Thoughts in the Past Thought List do not have gates displayed normally but when they are highlighted with the mouse pointer gates appear and can be used to create links TheBrain 7 User Guide 86 Editing Thoughts and Links File Edit Thought View Options Window Help 4 gt JEF Bie Er Tour XO pr Archive G Current Writers Advertisers This Month oNext Month Figure 90 Dragging to the Past Thought List Link by Selecting a Thought in the Create Child Dialog Box You can also link by
85. ach name separated by a semicolon then press the Enter key TheBrain 7 User Guide 18 A Guided Tour of TheBrain John Jill Fred Ann Do Figure 22 Four New Thoughts PB Buddies should be the active Thought you should see the rotating active Thought indicator behind the Thought and it should be in the middle of the Plex Enter a Note for PB Buddies We should compare Brains sometime Point the mouse at the Tour Thought and notice how the Note changes Then point back to the active Thought and see how the Note reflects the Thought being pointed to Click the Reminders pin up at the top of the Plex to go quickly to your Reminders Thought Instant Activation Instant Activation is a Brain feature that lets you quickly find a Thought by typing a few letters and choosing from a list of hits After you click the Thought of your choice that Thought is automatically activated Say you re ready to work with Fred s Thought you want to add an attachment to it With such a small Brain you could click around and find it pretty quickly or you could speed things up 1 TheBrain 7 User Guide Click in the Search field and type f AS Notes Figure 23 Instant Activation Because you only have one Thought that begins with the letter f it is found instantly If other Thoughts begin with the same letter you will see them in the box The more characters you type the more finely tuned your se
86. achments pasted into Notes or the Plex or used as icons Tips To capture from the Brain window itself press the Tab key to toggle its visibility o capture the entire workspace type the letter A To add an existing image icon to a Thought 1 Copy the image you want to use into the clipboard For example if the image is on a Web page open the page in your browser right click the picture then click the Copy command on the context menu If the image TheBrain 7 User Guide 97 Thought and Link Properties isnt on a Web page right click it from within any document then click the Copy command on the context menu 2 Right click the Thought then click the Paste Thought Icon command on the context menu Thought Type Create Child F6 Create Parent F7 Create Jump F8 Add Event Add Attachment Capture Thought Icon Ctri Shift I Paste Thought Icon Figure 105 Paste Thought icon Command To change a Thought s icon repeat the steps above The icon will be replaced To delete a Thought s icon 1 Activate the Thought that has the icon to be removed 2 Click the Thought tab Calendar Tags Search Reports Thought ae Sue Label on Capture Thought Icon Name T Paste Thought Icon Select Icon File Icon Help Delete Icon N Figure 106 Removing a Thought Icon 3 Click the icon to the left of the Thought name then click the Delete Icon command Pro Images that
87. ailable commands Calendar Tags Search Reports Thought Vacation Label d e F R iD amp fh Sort Name Type Untyped Private Open is Clipp Open with Select Related Thoughts Copy to Templates Move File into Brain Copy File into Brain Open Attachment s Containing Folder Copy Cut Paste Attachments Delete Rename Email Attachment Using Outlook Add Attachment Open Thought Folder Ctrl Shift F Figure 128 Attachments Shortcut Menu TheBrain 7 User Guide 118 Adding Files Web Pages and Folders File Attachment Context Menu The file attachment context menu includes the following commands Open Open the selected attachment in its default application Open with Open the selected attachment in an application that you will specify Select Related Thoughts All Thoughts that have content mentioned in the attachment will appear in the Selection box Copy to Templates Create a template that you can use to create new attachments based on the selected attachment Move File out of into Brain Switch this attachment between internal and external storage if you are moving the file out of your Brain you will be prompted to specify the destination folder Copy Copy the selected attachment to the clipboard Cut Place the selected attachment into the clipboard the attachment will be removed from its current location when it is pasted elsewhere in your Brain Paste Files Fol
88. ake connections between Thoughts so that they reflect the connections you make in your mind Operating Systems Brain data is accessible from multiple platforms The Brain file format is compatible across Operating Systems TheBrain currently runs on Windows Mac OS X Linux and Unix About this Guide The following icons are used throughout this guide to flag categories of information This icon is used to identify notes This icon is used to flag tips and suggestions TheBrain is offered in two editions Free and Pro Icons are used throughout the guide to flag features that are specific to the Pro edition Features that are available in both editions are not designated with a special icon Spr This icon is used to indicate that the feature is available in the Pro edition only TheBrain operates under multiple Operating Systems Windows Mac and Linux Unix OS specific features are flagged with icons throughout the guide TheBrain 7 User Guide 2 Introduction Features that are available for all Operating Systems are not designated with a special icon This icon is used to indicate that the information applies only to computers running Windows 2000 XP and Vista This icon is used to indicate that the information applies only to computers running Mac OS X 10 3 This icon is used to indicate that the information applies only to Linux Unix In addition Labels Names of buttons menus commands keys and icon
89. al 7 BU oO Consult with Bill and Ei about the next project After the link has been created you can change the text of the link and rename the Thought without breaking the link Insert URL Addresses To insert a dynamic URL in a Note Type the URL such as www yahoo com following it with a space or a comma TheBrain 7 User Guide 158 Using TheBrain Tools Notes File Edit View Insert F Arial 2600 Go to www yahoo com Figure 180 Inserting a Dynamic URL To go to a URL embedded in a Note Hold down the Ctrl key while clicking the URL As soon as you press the Ctrl key the mouse will appear as a pointing hand assuming it is positioned on a Web address 2H00 Go to www tm Embedding Hyperlinks You can insert hyperlinks into your Notes and use them to open Web pages or email addresses 1 Click the Insert menu then click the Insert Hyperlink command 2 Enter the text you want to see in the Note in the Text to display field Either paste the address if you have copied it from the address bar when the site was open or type the address in the Address field TheBrain 7 User Guide 159 Using TheBrain Tools Notes File Edit View Format Tools Table Arial im Insert Table Type the text you want to insert Hyperlink Ctrl K ety see in the Note here Remember to go Bookmark Text to display maps Target frame None Paste or type the
90. al source file and if the original source file is moved or deleted it will not affect the copy that is in your Brain Move attachment Holding down the Ctrl and Shift keys as you drop an item into your Brain will move that item into your Brain removing it from its original location Only files can be copied or moved Web pages are always attached as links If you want to copy the content of a Web page into your Brain either save it as a file or copy and paste its content into a Thought s Notes Ctrl dragged to create an internal attachment y ll 2 Calendar Tags Search Reports Thought Vacation Label pa N se e Sort Name v Type Untyped Private 97kKB 4 J10 4 37 PM 9ee a After Show Places docx ee Directions docx tessaa _ Clippings docx ae 9 7 KB 1 Revival Theaters docx Figure 126 Dragging New Attachments Copying and Moving to Other Locations with Drag and Drop You can also use drag and drop on items in the attachments list to move or copy them to locations outside of your Brain Move the attachment Dragging the item out of your Brain removes it from the brain and places it in the destination to which you drag TheBrain 7 User Guide 115 Adding Files Web Pages and Folders Copy the attachment Holding down the Ctrl key as you drag the item from your Brain places a copy in the destination and retains the original attachment in your Brain Tip You can also drag and
91. alog box fields All of the words Type any words that all MUST be included in the item s you want to find Separate each word with a space comma or semi colon Exact phrase Type one or more words exactly as they must appear in the item s you want to find You don t need to enter punctuation and remember that none of these fields are case sensitive At least one of the words This is an either or field If you type multiple words here and an item includes one or more of them but not necessarily all of them the item is a valid candidate for matching your search conditions Thought Type If you are searching for Thoughts that have an assigned type select the type from the drop down list Modified Since By default the search will ignore the date on which items were last modified Optionally select the alternate radio button which will allow you to specify a date TheBrain 7 User Guide 176 Using TheBrain Tools Search All of the words Exact phrase At least one of the words Without the words Thought Type Modified Since Attachments Thoughtstoft Pagea vioti tions Arnericen Sign Language All types ignore Date Modified J Names Calas an m D tibok Thought Tags Reports Calendar Search F Tags Only Under Active In Seecton Sort Relevance J Notes Advanced Events Search results for American AND Sign AND Language NOT blog 1 My Latest
92. amples in Some Sample Brain Applications beginning on page 225 for more ideas but you probably already have plenty of your own TheBrain 7 User Guide 25 A Guided Tour of TheBrain Tip If you are ready to dive into beginning your own Brain start by creating a few Thoughts for broad categories before you go to the detail level For example if your name is Ed Ed s Brain might be the name of your Brain and your first Thought and its first children might be Work Family Hobbies and Friends oO This concludes your guided tour thanks for coming along TheBrain 7 User Guide 26 Understanding Thought Relationships Understanding Thought Relationships There are no rules governing the relationships between Thoughts whatever makes sense to you is the way your Brain ought to be organized The three primary relationship tyoes child parent and jump can be used to express different types of relationships Sibling is a relationship that is derived from child parent relationships The examples in this section can help you understand the variety of relationships and how they are used The core concepts behind each type of relationship are as follows Children Child relationships are usually used to link more specific information or information that represents a subcategory Parents Parent relationships are usually used to link more general information Parents can also be thought of as higher level catego
93. and quickly switch from one saved Theme to another TheBrain 7 User Guide 46 Customizing Your Brain s Environment gt My Brain meban oS E file Edt Thought View Opteors Window Hels rA t Oll Sw 00 My Bean TheBesin 7 Fie Eda Thought View Options Window Help rar v Om 099 EARN investments BBimy Business PE oo oo thy B airy My Bean TheBean 7 Fd Ne File idt Thought View Optons Window Help tr A G w 109 gt EN E My Bran Theban 7 Fie Edt Thought View Optens Window Heip tA Sw 00 C S My investments lt My Business Time Warner a2 ry My Bran a s Heath ang Fitness Fi Barbara Powers CEO 7 FICS Hobtyes Business Goals Emy Bysiness ii ang Entertain c Personal aton 4 y Organiz u EActve Projects Engneenng Marketing JSges Chents Future Trends Operapors Bstnr ang Teams imh lt 0 iAmerican Ep O VIP Clients Progress My Brain 0 SiMy Business Figure 54 Sample Themes To select a Theme 1 Click the Options menu 2 Click the Set Themes command then click the Theme of your choice Options Window Help Arrange Thoughts by Thought Types Window Wander Search Web F4 oKey Re Show Forgotten Thoughts ss o My Latest P Set Theme N Black j Save Theme As Dark Grey i Manage Saved Themes Default Dark Blue Select Wallpaper Light Blue Light Gre Y Show Toolbar z i d Red Links 4 Rese
94. ange the text color of a hint 1 Click the Tag tool tab 2 lf the tag is already selected click the Tag Properties button If the tag is not selected right click the tag and then click Tag Properties 3 Click the Color icon click on the color of your choice or click the Custom button Select the color of your choice and then click OK 4 Click OK again to save your change Displaying Thoughts Based on Their Tags You can show all Thoughts with the same tag by using Instant Activate or by using the Tags tool tab To Use Instant Activate Begin typing the tag name in the Search field then click the tag name as soon as it appears Tags are indicated using a special icon and are colored using the hint color assigned to them To Use the Tags Tool Click the name of the tag to activate it in the Plex Once you have activated a tag it appears in the Plex as the active Thought with all the Thoughts it applies to shown as children These tag Thoughts can be pinned for fast reference Also linking or unlinking a tag Thought adds or removes the tag to from the linked unlinked Thought Reporting on Tags The reports tool contains an additional drop list that allows you to generate a report of all Thoughts with a specific tag Once a report is generated it can be used to select all of the tagged Thoughts by clicking the Edit menu then Add Report Results to Selection TheBrain 7 User Guide 169 Using TheBrain Tools Tho
95. arch results are removed and only the Advanced button remains in the Search tab is Advanced Opens the Advanced Search dialog box to let you fine tune your search further TheBrain 7 User Guide 172 Using TheBrain Tools Performing an Advanced Search To perform an Advanced search Type what you re looking for in the Instant Activation Search field then click the Search button Your Search results will appear in the Search tab The terms you searched for are highlighted in yellow in the results list By default the most relevant items appear first on the list that is the items you that have the most content relevant to the terms you searched for Alternately you can use the Sort drop down list to order the list of results by the dates the items were last modified Jane Search O Key Resources 0 EJLA Notes Search Only Under Active In Selection Sort Relevance v amp Advanced Search results for Jane Thoughts 1 to 3 of 3 Page 1 of1 T 1 Personal gt Last modified Feb 6 2009 11 00 AM Score 100 2 Jane s Brain Last modified Today 8 39 AM Score 63 3 Jane s Brain Last modified Today 8 39 AM Score 63 Content 1 to 10 of 49 Page 1 vof5 1 Jane s Brain gt Personal Stats doc C Brain JaneBrain Jane s Brain Brain_brain Files 772ACCCD 589D 1372 47BF 8671523C414C Stats doc Last modified Dec 31 1969 4 00 PM Size 0 bytes Score 20 al HI p
96. arch will become Click on Fred in the one item list above the Search field where you typed the f Fred will be activated A Guided Tour of TheBrain 3 Type the letter j in the Search field to activating Jill Notice that the two Thoughts beginning with the letter j appear in the list Activate Jill Tip See the Search section beginning on page 170 for details about more complex searching and the Navigating Your Brain section on page 31 for more on cruising around your Brain Attachments 1 Back to Fred Activate Fred by clicking his Thought 2 Click the Add Attachment button in the Thought tab of the Tools window Add Attachment amp Select the type of Me to create Pegs AELA Adobe LiveCycle Designer Document Capture rnage Lmvrary Folder Microsoft Office Access 7007 Database Microsoft Office Excel 2007 Workbook Microsoft Office PowerPort 2007 Presertatwon Microsoft Office Publisher Document Ou PHK Buddies Remindors Calendar Tags Search Reports Thought Microsoft Office Word Docsrnert z Labe l Part Shop Pro Photo X2 Image E j Text Dooumert rae sz T Sort Meme Type u Vino File 1 Vindo Dp Pile gt m onnan s Unk to Pile gt Templates FRS Link to Folder 2 Link to URI Cancel Figure 24 Add an Attachment 3 You can add an existing file or you can create a new one For now select an existing file on your computer To do
97. ark TheBrain 7 User Guide 23 A Guided Tour of TheBrain ain ideas our 2 New Brain ideas Figure 26 Jump Thought Linked to an Existing Thought Now that Ann is connected to New Brain Ideas whenever you look at this Thought her Thought will be just a click away Also when you are at Ann s Thought the New Brain Ideas Thought will be conveniently available There are many ways to link existing Thoughts The method above is convenient when the Thoughts you want to connect are not both visible however if the Thoughts are both visible you can simply draw the link between the two starting from either one of the Thoughts gates Both the Past Thought List below the Plex and the pins can be used for linking Thoughts visually When you connect two Thoughts visually the resulting relationship will be determined by which gate you selected to start the linking it does not matter where you release the mouse button over the destination Thought Forgetting and Deleting Thoughts If you ve entered a Thought in error or you simply don t need to keep it around anymore you can easily remove it from your Brain TheBrain offers two ways to remove Thoughts forgetting and deleting When a Thought is forgotten it can be remembered later if need be however deleting is permanent Let s forget the Thought Jill 1 Make PB Buddies the active Thought 2 Right click the Jill Thought 3 Click the Forget command on the contex
98. asted into the Brain the content will retain the same hierarchical structure as in the source file 1 Inthe source application select the text to be included then copy it by right clicking within the selection and clicking the Copy command on the context menu or click the Edit menu and then click the Copy command If you are using Word make sure that a hard return paragraph break separates each paragraph and that the Tab key has been used to indent each entry to the proper position TheBrain offers many other import options such as IE favorites Firefox bookmarks XML MindManager files OPML FreeMind and OWL Logistics Committee President Helper 1 Helper 2 on et OM ar A W Figure 247 Information Ready for Import from Word Bulleted or ordered lists created in Word 2007 and saved as docx files can be imported and will be converted to a hierarchical set of Thoughts for each bullet point If you are using Excel each item that will become a Thought needs to be in a separate column and row Columns are used to indicate the level of indentation and show which Thoughts will become children TheBrain 7 User Guide 221 Importing Information Into Your Brain _ A B C 1 Logistics Committee 2 President 3 Helper 1 4 Helper 2 ve i Figure 248 Information Ready for Import from Excel The information you have entered into the source application will be turned into Thoughts SLogistic
99. ate and Time Format 161 default Brain settings 39 delete a Thought 80 Details tab 196 Dismiss event 189 display filtering 138 Drag and drop 113 115 116 dragging sticking 134 Dragging 85 233 drop shadows 90 duplicate of a Thought 76 Email Attachment Using Mail command 200 201 ESP Sync 141 142 143 144 Event snooze 189 events 186 Excel 216 219 220 221 Expand All 128 expand Thought 133 Expanded Thoughts 129 131 192 Expanded view setup 61 export to a Web page 212 215 F filename extensions 8 filter display 138 Forgetting Thoughts 233 forgotten Thoughts 79 80 Format Painter button 154 G gate 7 Gates 237 filled 234 hollow 234 Jump 234 Parent 234 Sibling 234 General Preferences 52 Google Calendar 190 guided tour 10 H Home Thought 234 Horizontal Rules 155 I iCal 200 icons removing 98 zoom 98 images attaching 96 importing 217 Instant activation 19 170 Instant Activation field 37 J jump Thought 7 Jump Thought 234 K keyboard shortcuts 67 L label Thoughts 95 Language change default 53 Last Expanded 132 link 7 85 86 234 add directional arrow 110 directional arrow 110 labels 106 one way 110 111 set direction 111 Link an event 191 Link by dragging 86 Link by Selecting a Thought in the Create Child Dialog Box 87 Linking existing Thoughts
100. atic initial capitalization If you type a Thought name using all lowercase letters the first letters of words will be capitalized for you automatically TheBrain uses smart rules to determine which words should be lowercase such as a and and of For example if you ve typed visit the Statue of liberty the Thought title will automatically become Visit the Statue of Liberty This feature is active by default but you can turn it off in the UI tab of the Preferences dialog box Creating Multiple Thoughts at Once TheBrain offers a timesaver affectionately known as the semi colon trick for creating more than one Thought at a time There is virtually no limit to the number of Thoughts you can create at the same time TheBrain 7 User Guide 72 Creating Thoughts Type a semicolon to separate multiple Thought names in the Create dialog box i EE ________ ABC Best YetCo NewGuys TriedNTru J x 4 new children created at the same time Figure 73 Creating Multiple Thoughts Creating Context Sensitive Thought Names Using Commas It s always good to be specific with your Thought names TheBrain has some time savers to help you if you have repetitive information that needs to be added to your Brain For example say you have Thoughts for each of your clients each of which has a billing department You d like a child Thought named Billing Info for each of your client Tho
101. ation Capitalizes the first letter of each word ina Thought name when a new Thoughts name is entered in all lower case this excludes articles such as a and the within the name Forget Thoughts before deleting Right clicking on a thought will give the option to forget a Thought displayed in Forgotten Thought List rather than deleting Show virtual Thoughts for Subfolders of linked folders are displayed in folders the Plex Activate last created A newly created Thought automatically Thought becomes the active Thought Hide pins in presentation Pins are temporarily hidden while your Brain is mode in Presentation mode Highlight recently created A temporary highlight ring will appear over Thoughts recently created Thoughts Double click maximizes plex Double clicking on the plex background behind the thoughts will expand the plex to full application size and minimize the Tool Tabs Double clicking again will restore the previous settings On drag and drop of files to TheBrain Link to dropped files causes attachments to maintain a link to the originals when dragged and dropped into TheBrain Move dropped files causes attachments to relocate when dragged and dropped into TheBrain Destination for Explorer Sent To Integration When you right click a file or folder in Windows Explorer and select the Send to gt TheBrain command Active Thought sends th
102. ay want a Thought named Aunt Mary to be a child of your Mentors Thought and also a child of your Family Thought If your Aunt Mary is also helping you plan your next vacation her Thought may also be a child or jump Thought to your Vacation Thought The possibilities are endless There are several ways to link to existing Thoughts as described in the following sections Link to Thoughts Visible in the Plex When the Thoughts you want to link are both visible in the Plex you can simply drag from the desired gate of one Thought in the Plex to another Thought in the Plex Note that the Thought you drag from does not have to be the Active Thought In the Normal view the display of Thoughts is limited to close relations You may find it useful to use the Expanded view when linking Thoughts because you can see more Thoughts at once Link to Thoughts Not Visible in the Plex lf both Thoughts are not displayed in the Plex they can still be easily linked in any of four ways If the Thought you can t see in the Plex has a pin or a name in the Past Thought List you can drag links to them or you can link by using the Existing Thoughts list in the Create Child dialog box to quickly find the Thought to which you want to link Finally you can also link using the selection TheBrain 7 User Guide 85 Editing Thoughts and Links Link by Dragging to a Pin You can Link to a Thought that is not visible in the Plex if it has
103. cally find it for you as you finish typing her name by pressing the space bar or any other terminator New Message ho File Edit View Insert Format Tools esto Kat e Kate gF os Subject Previous active A Thought Seach 4 MRes L Local Cortractors U Kate Figure 157 A Thought Activated by ESP Sync e By default ESP Sync is case sensitive so it will be looking for matches based on the capitalization you use You can turn this sensitivity off see below With ESP Sync in automatically activate mode if you copy a file that is attached to a Thought on your hard drive that Thought will be activated So to activate a Thought that is linked to a file you can right click it and click the Copy command on the context menu you don t ever have to actually paste the file anywhere This is a convenient feature when you find a file using an external search application such as Google Desktop and then want to see it in your Brain TheBrain 7 User Guide 142 Advanced Navigation and Alternate Views Setting ESP Sync Preferences By default ESP Sync is on in Suggestion mode but you can de activate it as well as change how it behaves To view or change the current settings click the Options menu click the Preferences command then click the UI icon Or right click a blank area of the Plex click Preferences in the context menu then click the UI icon Laue il PGB e y Search Colors Ad
104. ckground Color Default Use background image Figure 175 Insert Table Dialog Box 3 By default the table will have two rows and two columns You can change these settings or any of the other default settings to suit your needs Click the OK button when the settings are as you want them to be 4 Unless you ve changed the default settings the table will soan 100 of the Note width You can change the width of any column by dragging the vertical bar on the right border of the column Drag here or here to change column width Weekend times e Figure 176 Changing Column Width Tip Wait for the mouse pointer to appear as a double headed arrow before you try to drag a column border If you are accustomed to using tables in other applications the techniques will be very familiar to you Move from cell to cell Press the Tab key Add anew row to the end of the table Click in the last cell then press the Tab key TheBrain 7 User Guide 156 Using TheBrain Tools Delete a row or column Select the row by dragging through it or pointing at its left most border or select the column by dragging through it or pointing at its top most border then press the Delete key EEE Notes Notes File Edit View Insert Format Tof File Edit View Insert Format Arial v 12pt Arial 12p f r Weekend Times Weekend Times Saturday P 00 5 00 9 00 5 00 Sunday 10 00 3 30 0 00 3 30 Figure 177 Sel
105. d and modify events that are integrated with your Thoughts You can view your Calendar a day week month or year at a time One day Thought S Reports Calendar Search Todo C FA A Add X Delete 2 events b f Ob 27 Tue September 28 Wed September 29 One week Figure 205 Calendar Views Click an event on your Calendar to automatically activate the Thought with which the event is associated Adding an Event All events must be associated with a Thought so before you add an event decide which Thought it belongs with or create a new Thought if needed 1 Activate the Thought with which you want the new event to be associated 2 Click the Calendar tab The view will be as you left it the last time you accessed your Calendar you will see a day a week a month or twelve months in the left panel of the Calendar tab TheBrain 7 User Guide 184 Using TheBrain Tools Thought Tags Reports Calendar Search 3 Today A ml t ada x Delete 2 events a September 2010 Mon Tue Wed Thu Fri Sal Figure 206 Add Event Button 3 Click the Add Event button or double click the day in the Calendar 4 Type the description of the new event in the What field 5 Whatever date was selected on the Calendar in the left panel will appear in the first When field To change the event date click on it A calendar will display just below the new event Use this calendar to select a new date for th
106. dd Attachment button again and chose one of the templates you added Once you select a file type two things will happen First a new file will be created and added to the Thought in this example a Microsoft Word document named New Brain Ideas Second the file will be automatically opened so that you can work on it in this case starting Microsoft Word After you add content to the document and save tt it will be saved internally within your Brain When you click on the Thought the document will open again 4 Close the new document before moving on to the next section TheBrain 7 User Guide 22 A Guided Tour of TheBrain Linking Thoughts One of the most powerful features of TheBrain is the ability to connect Thoughts to each other Remember you can connect any Thought to any other Thought For example say one of your PB Buddies Ann is full of ideas on how to use your Brain You might want to link her to the New Brain Ideas Thought 1 Activate the New Brain Ideas Thought 2 Drag from the jump gate on the left side of New Brain Ideas as if you are going to create a new jump Thought and release the mouse button Tour t KEMEM 3 Type the first few letters of the Thought you want to connect Ann in the Create Jump dialog box Notice that the existing Thought is displayed in the list below Create Jump C ACn Ideas ag 4 Select the existing Thought from the list and then click the check m
107. de 6 Jump Thought Gate a Jump aaa Introduction Jump Thoughts are related to the active Thought but are neither child nor parent topics They appear in the jump zone to the left of the active Thought Jump Thoughts have an equal weight relationship with the Thought to which they are related For example as shown above Hobbies has the various hobbies Ballet Banjo Golf and Hockey linked as child Thoughts since they are types of hobbies Budgets affect the amount of resources available to spend on the various hobbies and so it is closely related but it is not a hobby itself Therefore it makes a perfect jump Thought related but not part of the main Thought grouping Thoughts in the Plex have three circular gates each of which is used to link a specific type of relation The parent gate is above a Thought the child gate is below it and the jump gate is beside it A gate is hollow when there are no links attached to it and solid when one or more links are attached Gates are highlighted in green when there are other Thoughts linked to them that are not currently visible Parent gate Chents a gate Travel Agent Co a Resources Technology p me Child gate iz Company Presentations Online Meetings Data C zolectbon Research Graphics Talent Seach lt Research Talent Travel Agent Co Marketing Figure 7 Thought Gates Link A link is the line tha
108. ders Paste a file or folder you have previously copied this command is only visible if there is a file or folder in the clipboard Delete Delete the selected attachment you will be prompted to confirm the deletion Rename Change the name of the selected attachment one gt uda i E Email Attachment Using Outlook Open Outlook unless it is already open start a new message and automatically add the selected attachment as an attachment of the new message Add Attachment Create a new attachment Open Thought Folder Open the folder where attachments for the Thought are stored URL Attachment Context Menu An attachment that is a Web address has a slightly different context menu Oro When you right click an attachment that is a Web address and select the Email URL command a new message will be started in Outlook and the address will be inserted into the message text area TheBrain 7 User Guide 119 Adding Files Web Pages and Folders Calendar Tags Search Reports Thought W Hobbies Label om C3 CF RO ob Mh Sort Name Type Untype Open Select Related Thoughts Copy Cut Email URL Refresh URL icon a Delete Rename Add Attachment Open Thought Folder Ctri Shift F Figure 129 URL Shortcut Menu Attachment List Settings You can sort the list of attachments by their name date size type or location To do so click the down arrow to the right of
109. drop attachments from your Brain onto other programs that support drag and drop so that the other application will open the file For example you can drag and drop a Web page from the attachment list to a browser window to have the browser open that page Drag and drop can also be used to move and copy attachments between Thoughts drag from the attachment list to the Plex or to another attachment list Moving a File into a Brain After It Is Attached as a Shortcut to a Thought Right click the filename in the Thought tab then click the Move File into Brain command The small arrow in the icon to the left of the Thought name will disappear once the file is moved into the Brain and the location will appear as Internal Tip You can change the default for what happens when you drag and drop files into your Brain In the UI section of the Preferences dialog box select Move dropped files instead of Link to dropped files for the On drag and drop of files to TheBrain setting This will move the file into your Brain instead of only creating a shortcut to it Moving a File Out of TheBrain o move a file out of TheBrain drag the file out of the Thought tab and drop it into the location of your choice Copy and Paste Fre You can use standard copy and paste techniques to add items to the attachment list in the Thought tab 1 Activate the Thought in which you want to add the attachment and click the Thought tab
110. e a type each type may in turn have a super type Super types are set on the dialog box for the type in the same way a type is set in a Thought s Thought tab The attributes assigned to a super type are inherited by its sub types and instances Super types can be used when there is a category of Thoughts which is subset of a larger category For example the Thought type Person could be the super type of the type Executive lf there are multiple attributes you would like to add to your Thoughts you can create Thought tags For information about creating and using tags please see the Tags section beginning on page 165 Making Thoughts Private Thoughts may be marked Private Private Thoughts will appear in a different color based on the Preference settings for Thought colors When you export your Brain you have an opportunity to include or exclude private Thoughts Activate the Thought then select the Private check box in the Thought tab to mark the Thought as private Calendar Tags Search Reports Thought yA Greg Carter Label db e a 90 0 BS Sort Name Type Music Buddies ER Privat F auauua s E i Figure 111 A Private Thought Thought URLs Each Thought in TheBrain has been assigned a unique URL A URL can be used to create links to Thoughts in the same Brain or in other Brains Thought URLs can also be added as attachments to Thoughts and can also be used in Notes For Windows only Thou
111. e button next to Type button then click the New Type commana Alternately you can right click the Thought click the Thought Type command then click the New Type command 3 Enter the name of the type you want to create then click the OK button 4 The new type will appear as a Thought in the Plex Visible Thought Types Thought Types are visible as special Thoughts similar to tag Thoughts Type Thoughts are displayed in the Plex with all Thoughts that are associated to them as their children Type Thoughts have a dotted outline to distinguish them from other Thoughts In addition This is a Thought Type is displayed just below the Thought tab when a Thought Type is active TheBrain 7 User Guide 99 Thought and Link Properties Din rs a A ia A ner Places Dotted outline richo Plates Late Nite Exp sPortoFino Joe s Diner Luxer Cafe Restaurants Summer Plans PA Trip Gu Calendar Tags Search Reports Thought This is 8 Thought Type id Danner Places Label Figure 108 An Active Type Thought Dinner Places Type Thoughts can be edited by activating them and using the Thought tool just as you would for any other Thought To do this Do this Activate a Type Type the Type s name in the instant activation field or click the Activate button in the Thought tool when the active Thought is associated with the Type you want to activate ts Thought
112. e copied and then click the Copy Thought command on the context menu TheBrain 7 User Guide 74 Creating Thoughts Original Thought ozumei Keer BOOK WGourmet Today tags Show Citizens Gu Thought Type Create Child F6 Create Parent F7 Create Jump F8 Uniink ay Gourmet TOC asa even teports Thought Add Attachment Lobel Capture Thought Icon Ctrl Shift 1 Sort Name Paste Thought icon Copy this Thought to the clipboard 2 Activate the Thought that will be the parent of the newly copied Thought 3 Right click within any blank area of the Brain and click Paste Thoughts on the context menu Active Thought Paste Thoughts N Arrange Thoughts by View d Presentation Mode Transparent Mode Wander Preferences 4 The copied Thought will automatically be linked as a child of the active Thought and it will also retain all of its original relationships o Boc S o 2 Restaurants Amazon com B __ c c fjlGS Barnes amp Noble i 2E Borders Home Gourmet Today Cozumel Reef D Copied Thought Gourmet Today Original Thought The Daily Chaar Figure 76 Copied Thought TheBrain 7 User Guide 75 Creating Thoughts To create a duplicate of a Thought If you just want to make a duplicate of a single Thought without retaining any of its links the Create Duplicate Child Thought command is convenient 1 Right click the Thought to be dupl
113. e event if necessary 6 Select or type starting and ending times Optionally select the All day check box e By default events are set to a duration of one hour Edit Event Main What Class When Nov 9 2010 10 30 PM to 3 20 PM Nov 9 2010 All day 1 00 AM 2 5 hours a Repeats Does not repeat v 1 30 AM 3 hours 2 00 AM 3 5 hours E ere 2 30 AM 4 hours Description 3 30 AM 5 hours ins AM 5 5 hours 44 30 AM 6 hours 5 00 AM 6 5 hours v Options Reminder Set reminder 10 Minutes v N Percent complete 0 v Priority High Priority Normal Priority C Low Priority Cse Figure 207 The Add Event Dialog Box 7 You can change the priority of the event in the Priority section of the Edit Event dialog box TheBrain 7 User Guide 185 Using TheBrain Tools e The priority you assign to an event will determine the color in which it displayed on the Calendar 8 Click the Save button to save your event The event will appear on the currently selected day in the Calendar To change the default date for new events you can click on a day in the Calendar The current default day is displayed in blue To make today the default day click the Today button above the calendar Tip Remember to activate the relevant Thought before you add an event to the Calendar so that the event is automatically connected to the Thought Events for the active Thought are shown
114. e file or a folder directly to the active Brain s active Thought Home Thought sends a file or a folder directly to the active Brain s Home Thought TheBrain 7 User Guide 58 ESP Sync Customizing Your Brain s Environment When selected Monitor clipboard TheBrain checks the content of the clipboard for the names of Thoughts or linked attachments to suggest or activate their Thoughts Monitor keyboard TheBrain checks what is being typed in other applications and looks for matching Thoughts to suggest or activate not currently available in a Windows Vista environment Ignore text that is all lowercase Will not engage the ESP Sync feature if the relevant text is comprised of all lowercase letters Cancel if not used within 1 Cancels the ESP Sync feature returning to the minute previous state if not used within the first minute of activation Activation Suggest only instructs ESP Sync to display the matching Thought name in the Plex as a suggestion instead of actually activating the matching Thought Automatically activate causes a Thought found by ESP Sync to become active automatically TheBrain 7 User Guide 59 Customizing Your Brain s Environment Views Preferences The Views settings affect how TheBrain works globally no matter which Brain is ge open when you make your choices Views Preferences Bf General Look amp Feel Ul Search Ad
115. e them Your Brain will retain its current structure as you reposition it within the Plex To see more of the view at once you can resize Thoughts using the mouse wheel or by dragging the resizing circle behind the active Thought Tip When you use Expanded view you may find it more convenient to switch the Plex to full screen Double click within the Plex to maximize it Double click a second time to restore the Tools tabs Adjusting the Distance Between Thoughts When your Brain is in Expanded view you can change the distance between Thoughts by holding down the Ctrl key as you move the mouse wheel up or down Ctrl wheel up to increase the distance between Thoughts Ctrl wheel down to decrease the distance between Thoughts You can also adjust the spacing between Thoughts and the size of Thought text independenily Just spin the mouse wheel over an empty area of the Plex to adjust spacing and spin the mouse wheel over the active Thought to adjust text size Dragging Thoughts to Different Locations in the Plex When your Brain is in Expanded view you can adjust the layout of Thoughts by dragging them to a new location in the Plex Dragging a Thought will automatically pull along connected Thoughts and push other Thoughts out of the way as you drag Thoughts that have been dragged will be anchored to their assigned location unless you move them again you change the view or unanchor them using the Anchor control described belo
116. e when you click it in the Plex Active Thought indicator The rotating active Thought indicator displays Show siblings Sibling Thoughts for non active Thoughts are included in the Plex Maximum child columns normal view The number selected dictates the maximum number of columns for child Thoughts when in Normal view mode Links Thickness Select the default thickness for all links Draw links Links between Thoughts are displayed otherwise a link displays only when the mouse hovers over it Curved links Links will be curved otherwise all links will appear as a Straight line Hide link labels Add glow effect When checked link labels will be hidden and only display when the mouse hovers over tt A light glow effect will be added to all links Thicken highlighted links Links will appear thicker when mouse hovers over it or a connected thought Brain Specific Settings Plex Font Specifies the font setting for all Thoughts in TheBrain TheBrain 7 User Guide 55 Customizing Your Brain s Environment Apply colors to Determines whether the color selected in the Display properties for an individual Thought will apply to the Thought s text or background Wallpaper The currently selected image will fill the Plex behind your Thoughts if no image is in use selecting this check box opens the Select Wallpaper dialog box as does clicking the associated Change
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118. ecting Table Rows or Columns Format table content Select the table cells by dragging or pointing then apply text formatting as usual using the buttons in the Notes tab Create Task Lists To create a quick task list with selectable check boxes 1 Click in the Note where you want the check box to appear 2 Either click the Insert Checkbox button in the Notes tab toolbar or click the Insert Checkbox button on the Insert menu Notes File Edit View Insert Format T Arial y 12p v E he Order this bol Insert a checkbox Figure 178 Inserting a Check Box 3 When a task is complete you can click in the check box to display a check mark Arial JEBKO Order this book for Ben W TheBrain 7 User Guide 157 Using TheBrain Tools Link to Thoughts in Notes To insert a link to another Thought 1 Select the name of the Thought within the Note text 2 Click the Insert Link to a Thought button in the Notes tab toolbar or click the Insert Link to a Thought button on the Insert menu Notes File Edit View Insert Format Tools T Arial y 12pt vv EaR Consult with Bill about 2 link to a Thought Figure 179 Inserting a Link to a Thought To follow the link to the designated Thought Hold down the Ctrl key while clicking the link As soon as you press the Ctrl key the mouse will appear as a pointing hand assuming it is positioned on the link Notes File Edit View Insert For Ari
119. ection s context menu TheBrain 7 User Guide 166 Using TheBrain Tools Assigning a Tag During Thought Creation 1 Activate the parent Thought drag down from the child gate then release the mouse button The Create Child dialog will open Type names for one or more new Thoughts as usual Create Child Jo Type Tags Before Leaving for Vacation Priority 1 Q4 Classes Q1 Roger Handouts Q2 Tips My Holida Q3 To do Figure 190 Create Child Dialog Box 2 Click the Tags button then click one or more tags of your choice 3 Click the green button showing a check mark to save the new Thought s and close the dialog box as usual Deleting a Tag 1 Open the Tags Tool 2 Select the tag to be deleted then click the Delete Tag button Or optionally right click the tag and then click Delete Tag 3 Click the Yes button to confirm the deletion To delete multiple tags at one time 1 Hold down the Shift key or the Ctrl key or the Command key on a Mac as you click each tag name in the Tags tool 2 Press the Delete key to delete all selected tags e Deleting a tag removes it from your entire Brain Renaming a Tag 1 Click the Tag tool tab 2 Click the check box next to the tag to be renamed then click the Tag Properties button Or optionally right click the tag and then click Tag Properties TheBrain 7 User Guide 167 Using TheBrain Tools 3 Make any revisions to the tag name and then cl
120. ee 138 Filtering Thoughts from the ViCW cccccccsececeeeeseeeeeeeeseeeeseeeseeesaeeeseeesaneesaees 138 PreESenting YoUr B aN sarentniictenienddanaieeicanatwatscnstcedcacatant dabsueidcansheatanmedicanaeuidar 140 Entering Presentation MOde ccccccsssecccsececeeeeeceesensueeeneeeessueeeneeeensaes 140 Exiting Presentation Mode cccccceeeccseeeeceeeeceeeeeseeeeseeeeeeneessueesseeeesaaees 140 Hiding PINS While PrESCNUINAG tcscccascctiewn censor isaeectes aina 140 Using Your Brain s Extra Sensory Perception ESP cccsecceeeeeeeeeeeeees 141 Setting ESP Sync Preferences endin a 143 Analyze Main THOughts cccccccsccssccseeeneeeneeeneeeneeesueeaeeeneeeseeeaeeeseeeaeeeneeenaes 144 USING TRACE All MOOS asss denwssdecaavestseaudsdecsauenensees 146 TOOS OVEN ICW aeir S 146 NOTE Sorose E 151 Using Notes Menu Commands siipiin aea Rea EEE 152 Using the Notes TOolba cccccccccsscccesecceeeceuseceeeceueeseueeseeeseueesueesseeseas 152 Entenng NOLES ereiiispenoeoer ene E EAE EA 152 SAVNO NOLES apna a a esata a 153 PONURO NOTOS snn 153 Checking Your Spelling esson a E Susans 153 Copying Formatting sussidi ea vai tokens wane D ai ias SEDE 154 mser ION ZOMM AL RUIG Gespen ta cuhateteshaphdeentanhcdenantersiatacnsss 155 INSEHING Table Sarana Gratianecaiuat cet iane cael cert iare oael Grad tae coun 155 Greate TASK LISTS io rcutinan sm cear ganas dain dbaerbiny a a dear ates 157 Lin
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122. eesseeeseeeesaeeeees 188 Marking Events aS Complete cccccseccceeeeeceeeeceeeeeseeseseeesseeeeseeeesseeees 189 Deleting aM EVENT Merce desacs wena a west actiaes a 189 Snoozing and Dismissing Events cccceececeeeeceeeeeceeeeseeeeeeeeeeseeesseeeesees 189 Synchronizing with Google Calendar cccccccccseecccseeeseeeeeeeeeeseeeesseeeeees 190 Prinuno YoUr VAM ssa aE E a E EAEE 192 Using Outlook with Your Bralir ccccccsescseseeceseeeeseeeseeeeseeenseoesesensenenesonsenenseonsesons 194 Adding GontactS to TNOUGMIS iscsi n a i 194 Adding Messages to Thoughts nannnennennnannennnnenannennnnnnsrennerrnrrrrrsrrnnrrerenne 195 Adding Other Outlook Objects with Drag and Drop cccccseeeeeseeeeeeeeeseeees 196 Copying Contacts into Notes ccccccccccsececeeceeeeeeeceeeseeeeeseeeesseeeeseeeesseeesees 196 EmMalNO ANaCHMEN eir E E EE E ETE E 196 Using Web Mail with Your Brainn cccccccesecssseseeseeeeeeeeseeensseeseeeaseeesesonseneaeeoesesens 197 Adding Gontacts t TROUGNIS isiin ai 198 Adding Messages to Though ts ccccccecseccsececeeeseeeseueeceeeeeeeeseueeseeesaneeseees 198 Mac OS X Email and Other Features ccccssseccsssecceseeceeseseeseesenseeeeseeeeneesenseses 200 iCal Address Book and Mail Integration ccccccceccceeeceeeceeeeeeeeeeeeeeseeees 200 Additional Email Capabilities cccceccceeecececeeeeceeeceuseceeesse
123. eetings Notes Appointments Tasks Copying Contacts into Notes You can also drag a contact into the Notes tab of the active Thought to insert the contact details into notes Emailing Attachments You can email any Attachment in your Brain as an Outlook attachment Right click on any attachment and click Email Attachment Using Outlook on the context menu Outlook will open automatically unless it is already open and start a new message The attachment will be added to the Attachment list TheBrain 7 User Guide 196 Thought Tags Reports Calendar Search Ea Personal Open Open with Select Related Thoughts Copy to Templates Move File into Brain Copy File into Brain Open Attachment s Containing Folder Copy Cut Delete Rename Email Attachment Using Outlook N Create a new email message in Outlook and add the attachment to the message Using Web Mail with Your Brain Label Type Untyped V Private 10kB Jun 6 2007 3 27 PM UU KB 89D 1372 47BF 8671523C4 0 0 KB 989D 1372 47BF 8671523C4 Figure 221 Email Attachment Using Outlook Command You can also drag attachments from the attachments list in TheBrain to messages you have already started composing in Outlook and they will be added as attachments Using Web Mail with Your Brain The following sections describe how your Brain can integrate information with Yahoo Mail and Gmail The fi
124. elect the number of search results to display per page 10 25 or 50 Default sort Relevance sorts based on the density of matching terms and other criteria Date modified sorts based on when the items were most recently modified Maximum file size to index Select the maximum size allowed for a file to be indexed 1 MB 3 MB 5 MB 7 MB 10 MB 15 MB 20 MB or 25 MB Refresh Web pages index Select how often to refresh the index for URL attachments Never Daily Weekly or Monthly Filter under active up to n Select how many generations below the active clicks away Thought that TheBrain will search when using the Only Under Active search filter 3 5 or 7 TheBrain 7 User Guide 62 Color Preferences Preferences Bf F General Look amp Feel Ul Thoughts background Thoughts selection outline Thoughts text Thoughts text forgotten Thoughts text private Thoughts text shadow Active thought outline Active thought resizing circle Active thought rotating indicator Background center Background top and bottom Gates highlighted Gates normal Highlighted thoughts background Highlighted thoughts outline Links highlighted Links normal Messages background Messages outline Messages text Scrollbar fill Scrollbar highlighted Scrollbar outline Customizing Your Brain s Environment The Color settings affect only the Brain that is open when you make yo
125. eleted then click Forget in the context menu or Click the Forget Thought icon on the Thought tab for the active Thought Thought Tags Search Reports Calendar Tour Label cp Ala 96 YM E Sort Name Type untyped Pri Figure 81 Forget Thought Icon Once a Thought has been forgotten it will disappear from the display If you want to access it again later temporarily you can do so by turning on the display of forgotten Thoughts You can also permanently delete forgotten Thoughts or you can remember them To access forgotten Thoughts 1 Click the Options menu then click the Forgotten Thoughts command The Forgotten Thoughts dialog box will be displayed and your forgotten Thoughts will appear grayed out in the Plex TheBrain 7 User Guide 19 Editing Thoughts and Links Forgotten Thoughts Sort by Date Forgotten a Select All Refresh Stella Adam Concerts sImprov Movies Plays volunteer Delete Remember Figure 82 Forgotten Thoughts Dialog Box 2 You can click on the Thoughts in the dialog box to activate them You can use forgotten Thoughts just like normal Thoughts as long as they are displayed To delete all forgotten Thoughts using the Forgotten Thoughts dialog box Click the Select All button then click the Delete button You will be prompted to confirm the deletion Alternately you can use the Ctrl key to select multiple individual forgotten
126. em Click on the icon next to the Thought to open its attachment and get instant access to the information inside of iCal Address Book or Mail Of course these Thoughts can be linked and used like any other Thought in TheBrain Optionally you can even drag and drop or copy and paste the attachments from these Thoughts to other Thoughts Reports gt Quick Pick button rigor Tags Reports Calendar Search All All dates Sort Name Filter Off a hoe 512 neng 5 number o 12 00 Plate Relavance indicates Thoughts 2009 times accessed based on 24 7 Family History Circle 30 Probability of Cic a current ae obability of Closure ADL filtering About Scuba Diving Portal conditions ACRONYM Fall Winter Collection Activitico lt Thoughts 1 360 Figure 200 Reports Tab The Reports tab provides another way of seeing the contents of your Brain and activating Thoughts quickly You can generate most simple reports with just two clicks using the quick pick menu When you click the Reports tab you see a list of Thoughts with their icons and colors set according to their properties Clicking on a Thought in the list activates that Thought The bars to the left of each Thought provide a visual cue for how many times you ve activated each Thought in the last 30 days the wider the bar the more times you ve activated the Thought The total number of Thoughts currently showing is provided in the bottom left corner of the windo
127. erful method of organizing ideas and information No hierarchical file structure can provide as much cross referenced information at a glance And our example is pretty basic a fully developed Brain can hold many more relationships and much more information TheBrain 7 User Guide 30 Navigating Your Brain Navigating Your Brain All Thoughts can be connected directly or indirectly even Thoughts that may seem to have nothing to do with each other can be related through a chain of links Let s look at an example say the Queen of England and asparagus You have a Thought called Queen of England One of its child Thoughts is Prince of Wales which has a parent Thought Famous Princes that is also linked to the story of the Frog Prince The story has another parent Thought called Fairy Tales A sibling of Frog Prince is Jack and the Beanstalk which has child Thoughts called Giant and Jack Giant has another parent Thought called Famous Giants which has a child Thought called Jolly Green Giant Jolly Green Giant has child Thoughts named after canned vegetable products one of which is Asparagus Figure 33 illustrates this series of connections Queen of England Famous Princes Fairy Tales Prince of Wales Frog Prince Little Red Riding Hood Jack and the Beanstalk Mother Goose Famous Giants Jack Giant Jolly Green Giant Asparagus Peas Com Figure 33 The Queen of England s Connection to Asparagus Depending on the relati
128. eria Thought Tags Reports Calendar Search Ally All dates a Sort Name Filter Off E fe 1 2 12 00 Plate 2009 Gi 28 7 cane FLL de Figure 203 The Refresh Button TheBrain 7 User Guide 180 Using TheBrain Tools Creating and Saving Custom Reports Custom reports can be saved and used again at any time You can define FR custom reports using multiple types tags attachments and other criteria To create a custom report 1 Click the Reports tool tab then click the quick pick button which shows All by default 2 Click the Custom command then click Custom report You ll see the Custom Report dialog box Custom Report E Types E Untyped l Building l Dinner Places Flower Experts L Going Out Tags Untagged k Before Leaving for Vacation Classes Handouts My Holiday a 7 A l farne wariri Require all taas marked Attachments Ignore attachments gt bmp doc IH dOCX gif jpg Figure 204 Custom Report Dialog Box Your custom report may include multiple Thought types and multiple tags You can also request specific types of attachments or accept the default of ignoring attachments TheBrain 7 User Guide 181 Using TheBrain Tools To select a type click its check box The report will include Thoughts whose type matches any of the selected types
129. es Destination for Explorer Send To Integration Home Thought ESP Sync Monitor dipboard acl Cancel if not used within 1 minute Monitor keyboard Ignore text that is all lowercase Activation Aaa Figure 156 Hiding Pins in Presentation Mode Using Your Brain s Extra Sensory Perception ESP ESP Sync is a feature that works automatically to anticipate what Thought you might want to activate based on what you re doing in another application typing text or copying text files or URLs This intuitive assistance means you don t need to navigate to the Thought yourself Note that ESP only monitors what you type under Windows When ESP Sync suggests a Thought the suggestion appears in large dimmed type below the active Thought When ESP Sync activates a Thought it is moved to the center of the Plex as if you activated it yourself The name of the most recent active Thought appears in large dimmed type below the ESP Sync activated Thought Whether ESP Sync suggests or activates a Thought is based on the current Preferences settings explained below TheBrain 7 User Guide 141 Advanced Navigation and Alternate Views Say that ESP Sync is in automatically activate mode and you are composing an email message to a friend You don t recall her husband s name and youd like to include it in your message Assuming you ve entered that information in the Note for her Thought your Brain would automati
130. ete rename copy and move files within virtual Thought folders just as you would with regular Thoughts You can create Thoughts from virtual Thoughts and link Virtual Thoughts to other Thoughts You can add zoomable Thought icons just like for regular Thoughts 2 ersonalBrain amp Jane s Brain PersonalBrain 6 0 lkol util File Edit Thought View Options Window Help gt aA t GY Stur 00 ta Summer t Plans F ni S Folder dragged a from desktop a pse S sH Personal Sa a ee gt Oe ee a into the Plex 6 Chocohokc 5 Anonymous Bie Fe Pee TheBrain 5 Mec hael Graves aa Fi P Tropical Getways gt My Latest Preoccupations oE Summer Plans H Theatre Figure 134 A Virtual Thought Represented by a Folder When you open and save files that are in virtual Thoughts they remain in their e original locations and are not converted into internal files Any changes you make to the contents of the folder that a virtual Thought represents are reflected automatically in TheBrain TheBrain 7 User Guide 123 Adding Files Web Pages and Folders oF My Latest Preoccupat gt Choc d 3sSummer Plans i Virtual Thought August 0 SPMy Latest Preoccupat 0 Gs Calendar Tags Search Reports Thought s Table This is a Virtual Thought for a folder B Z El Summer Location C Users Fifi_Klein Deskto T op e F A A WH Sort
131. evance Maximum file size to index 5 MB Refresh Web pages index Never Filter under active upto 3 w clicks away Cancel Figure 199 Search Tab in the Preferences Dialog Box Select the Merge Thought and content results check box to consolidate Search results into a single list instead of showing Thought name matches separately Select the Only display one search result per Thought check box to only show the single most relevant occurrence of the search terms within a Thought regardless of how many different places the terms may appear in the Thought Click the Maximum file size to index drop down arrow to select the largest file size you want to allow to be indexed enabling larger files to be indexed gives greater coverage but may provide less relevant results in some cases TheBrain 7 User Guide 178 Using TheBrain Tools iCal Address Book and Mail Integration TheBrain integrates with iCal Address Book and Mail To link to an item in one of these applications do a search from TheBrain The search result will automatically display matches for content within all of these applications These special results show in the External Mail Address Book and iCal Items section A search result from one of these applications has an Open and an Add buiton Clicking Open opens the particular item in the appropriate application Clicking Add button creates a new child Thought from the active Thought with a link to the it
132. ffected As TheBrain converts your Brain you will see a running account of its progress Upon completion your converted Brain will appear in the Plex Setting Up Continuous Backup Service Backing up table ACTIVITYLOG Figure 9 File Conversion Progress Bar Brains are upwardly compatible you may open and convert earlier Brains in TheBrain 7 However Once you open a Brain in version 7 it will be incompatible with earlier versions Be sure to make a backup copy of your Brain prior to opening it with version 7 if there s a chance you ll want to open it in an earlier version at some point You can make a backup copy of your Brain by creating a BrainZip For information on how to create a BrainZip please watch our video tutorial at http www thebrain com brainzip or see Creating a BrainZip on page 209 TheBrain 7 User Guide 8 Introduction Suggestions for Transitioning to Your New Brain Here are some tips for establishing a happy relationship with your Brain Begin by taking yourself on the guided tour provided in the next section of this guide As you exit the tour you ll already have hands on skills for getting your Brain up and running quickly and easily You may also want to attend one of TheBrain s free online seminars on getting started TheBrain 101 To learn more about TheBrain 101 go to http Awww thebrain com 101 Avoid converting to a Brain only environment all at once Make the tra
133. friends relatives and acquaintances electronically Having used TheBrain for a while he s come to the conclusion that it would be most efficient to just keep a separate Brain for this purpose Then not only can he look up information quickly but he can readily see relationships he might have otherwise missed and he can easily track who knows who and how he met people Here s what Frank s My Address Book Brain might look like c gt X ae 4 E OO LAA AN i Wy Adaress LAN Sa L z Professional lt l a Kids Scho i aLS ja HokKsSi RE Restaurants Family E N a Fishing BUGS f EN ee i gt h Wom EE FHends E Me yw gt N Seg b D z d Fred i A i X Frank WA d i ow Sues Wark ill Carole Jean Scott Andrea too Magda Ee ES EEE f d Si TheBrain 7 User Guide 232 Glossary Glossary Activate Active Thought Application Brain button Brain Child Thought Delete Drag and drop Forget Forgotten Thought TheBrain 7 User Guide To bring a Thought to the center of the Plex and make it the active Thought The Thought you are working on right now The active Thought occupies the center of the Plex The active Thought s details are described in the Thought tab Only the active Thought can be opened by clicking it A Thought that is not active can be activated by clicking it its pin or its name in a list and pressing Enter A program such as a word pr
134. g The desktop and Finder can be used as a source for drag and drop operations Other applications that support drag and drop of files will also work Oo py z AE sicrosort Outlook If you use Outlook for email contacts or other data you can drag and drop many types of information into TheBrain and a link to the original item will be created TheBrain 7 User Guide 113 Adding Files Web Pages and Folders When you drop an item in TheBrain you may drop it in different locations to accomplish different results For example Drop items on an empty area in the Plex to create new Thoughts New child Thoughts will be created and named based on the items that were dropped The Thoughts will be linked to the active Thought vithy Ez gt v I o Name After Show Places docx Clippings docx Directions docx Revival Theaters docx ea Se e Drop items on any Thought visible in the Plex to attach them to that Thought The dropped items will be attached to the Thought on which it was dropped i RC le a 1 Window Help te H Sanch For Bro Man pP 2 jz ov 1I o 7 Persons sarny Fa E __ After Show Places docx Rigs E Vacal aa 3 Clippings docx 1 a oHo EA n ad a nee 1 Directions docx Calend sD The J Paul Tud Revival Theaters docx Universal Stud on J MPersonal 0 5 Reval Theaters I Hobbies 0 Calendar Tags Search Reports Thought Table J Vacation Label
135. gate is below it and the jump gate is beside it A gate is hollow when there are no links through it and solid when links exist The Home Thought is the main or top Thought of your Brain It is the Thought that is activated when you click the Home button in the Brain toolbar A jump Thought is linked to another Thought through its jump gate and appears in the jump zone to the left of the active Thought Activating a jump Thought produces a more significant reconfiguration of the Plex than activating a child Thought or parent Thought This is because jump Thoughts of the active Thought are related exclusively to the active Thought and not to other Thoughts in the Plex The act of connecting Thoughts thereby establishing close relations Also the line connecting two Thoughts in the Plex A category of links that allows you to distinguish how Thoughts are related visually For example you could have a Link Type called writes set so that links between authors and books display brown with the label writes To move from Thought to Thought by activating Thoughts Every Thought can have Notes displayed in the Notes tab of the Tools window Notes can hold any combination of text images sound or shortcuts The Notes function includes a word processor A Thought that has at least one child A parent Thought is linked to its child Thoughts through its child gate The active Thought is a parent of any Thought displayed in it
136. ght URLs can be added as hyperlinks so that when the link is activated TheBrain will go to the referenced Thought For this feature to work allow TheBrain to communicate over the network if your firewall currently blocks this communication For the Windows Firewall click the Allow command when you are prompted to do so after first running TheBrain To copy a Thought URL Right click the Thought or click the Edit menu then click the Copy Thought URL command TheBrain 7 User Guide 103 Thought and Link Properties i iy on Resources E om TO Thought Type Create Child F6 Create Parent F7 Create Jump F8 Add Event Add Attachment a0 Personal Capture Thought Icon Ctrl Shift I Paste Thought Icon Tools Table ss Copy theuchk pt z BIu 4 Copy Thought URL 5yo N Copy as Text py A Create Duplica Copy the URL to this Thought to the clipboard the to this Thought to the clipboard Figure 112 Copying a Thought URL To paste a copied Thought URL so it will be another Thought s attachment 1 Activate the Thought to which it should be copied which may be in the original Brain or any active Brain then right click the Thought or click the Edit menu 2 Click the Paste Web Link command The URL will be added to the Thought as an attachment Eat ee Mma EJ S Tags 2 Thought Type Create Child Create Parent Create Jump Add Event Add Attachment Capture Thought Icon
137. ghts Set Dictionary gt Preferences Figure 57 Newly Saved Theme on Set Theme Menu TheBrain 7 User Guide 48 Customizing Your Brain s Environment To return to the original appearance of the Plex at any time set the Theme back to Default Dark Blue Wallpaper To select an image to use as Wallpaper 1 Click the Options menu 2 Click the Select Wallpaper command navigate to the location of your Wallpaper file and then click the Open button Supported wallpaper file formats include jpg gif and png To dynamically select new Wallpaper from a Web site 1 Goto a Web site that offers Wallpaper files right click the design of your choice then select Copy on the context menu 2 Return to your Brain right click in any blank area of the Plex then select Paste Wallpaper on the context menu Paste Wallpaper N Arrange Thoughts by gt View Presentation Mode Transparent Mode Wander Preferences Figure 58 Context Menu on the Plex After you select your Wallpaper you may want to adjust your Thought colors and links See Setting Other Preferences on page 51 TheBrain Toolbar You can customize the Brain toolbar by adding or removing buttons that when clicked close the active Brain and open the designated Brain Click the Add Brain button to insert a button for the active Brain Note that the Add Brain button will only be enabled if there isn t already a toolbar button for the active Bra
138. ghts from the first Thought you ve activated to the last The most recently activated Thought the current active Thought appears at the right end of the list As with pins if you hold the mouse over the name of a Thought in the Past Thought List the name is highlighted and expanded if necessary for easier reading If a Thought in the list has a file or Web page attached the icon for the file s application appears to the left of the Thought To use a Thought in the Past Thought List to link Thoughts Drag from one of the Thought gates to one of the Thoughts in the Past Thought List or Move your mouse pointer over a Thought in the Past Thought List and gates will appear drag from one of these gates to the Thought you want to link TheBrain 7 User Guide 35 Navigating Your Brain In the example below Sharon is going to become a child Thought of Causes the mouse is being dragged from the child gate of Causes to Sharon File Edit Thought View Options Window Heip gt aM A G Stour o Friends Company Web Site M Persona A o eM Pe onal _ Animas and ja S si m Contact Notes Causes cE rip F amily and P Community involvement WF eral Cats Election Political Affiliations o e cB Environmental Issues World Peace W 0 M Personal Sharon Figure 39 Creating a Link from the Past Thought List Using the Back and Forward Buttons In addition to
139. hat displays The Thought will be permanenily deleted Any internal attachment that may have been linked to this Thought will be moved to the computer s recycle bin To forget or delete multiple Thoughts 1 Hold down the Ctrl key as you click each Thought 2 Right click in the Selection box then click the Forget Selection command on the context menu Hold down the Shift key while opening the menu to display the Delete Selection command instead E B0b Jones 24Denise Taylor 23Frank Motts Copy Selected Thoughts Copy as Text Outline Copy as Text Outline with Notes Add Friends to Selection Clear Selection Add Search Results to Selection Remove Search Results from Selection Crawl Brain and Modify Selection act Notes 0O Notes Forget Selection File Edit Set Selection Tag Forget all of the selected Thoughts Figure 84 Selection Box Context Menu TheBrain 7 User Guide 81 Editing Thoughts and Links Selecting Multiple Thoughts You can select multiple Thoughts and then apply actions link unlink delete set Thought type and other actions you would apply to an individual Thought to the selected Thoughts en masse When multiple Thoughts are selected they are listed in a selection box on the left side of the Plex and they are highlighted in the Plex itself Bob Jones Denise Taylor r Frank Motts e Family and Fri Selection box Eloah Sou of Debbie Miller Figure
140. heBrain 7 User Guide 130 Advanced Navigation and Alternate Views oiak eJack s Son Jack s Grandson eee eee ee ee oe ee eee ee Jack s Great Great Grandson Figure 146 5 Generations of Thoughts A border around a Thought indicates that all of its generations are currently showing When you switch to Expanded Thoughts view additional generations do not initially display Click the Expand All and Collapse All buttons on the toolbar to show and hide distant Thoughts You can also use the Expand All and Collapse All commands on the Options menu or the context menu TheBrain 7 User Guide 131 Advanced Navigation and Alternate Views Expanding All Thoughts by One Generation When your Brain is in Expanded view you can expand all visible Thoughts by one generation by clicking the Expand All button Each time you click this button another generation of all Thoughts will appear in the Plex Expand All button lane s Brain o ou ie Fie Edir Tho View Op ons Window Heip t gt A 1 gt r gt G Tou amp Before Expand All button is clicked BF nends Company Web Site oM Personal Pern ona f tHouse i gt eee aoe gt 4 A lt _ S i Hep Bank Loans Morage Rates ae Zory Home Improve Renovations v Dare ryt Lae gt Furpiture Pe SOrenET OR ure efi lane s Bran ea woh chat naj Goals t ye o t gt d Sp ersonal Me sig Se eee After Expand All EE DA
141. hed do om a J Documents and Settings Fil Desi top Try the new tet weet Chocolate at the place on loheny before th xt meeting File attached to Thought being pointed at Figure 36 A Word File for an Inactive Thought As your Brain grows and becomes more complex this preview feature can be a big time saver Additionally you can navigate and explore more efficiently by using pins the Past Thought List and Instant Activation explained below Pins As you saw if you went along on the Guided Tour of TheBrain earlier pins are shortcuts to Thoughts to which you want quick access They appear at the top of TheBrain 7 User Guide 33 Navigating Your Brain the Plex just below the Brain toolbar No matter where you are in your Brain the pins remain visible file Edit Thought View Options Window Help era k Otru Thought pins To create a pin Right click the Thought for which you want to create a pin then click Create Pin on the context menu File Edit Thought View Options Window Help Pins before Create Child Create Parent Create Jump Add Event Add Attachment Capture Thought Icon Paste Thought Icon Copy Thought Copy Thought URL Copy as Text Create Duplicate Child Thought Figure 37 Creating Pins To remove a pin Right click the pin or on a Thought that has a pin then click Remove Pin on the context menu TheBrain 7 User Guide 34 Navigating Your Brain
142. hen click the Create Child Create Parent or Create Jump command Thought View Options Wir Tags Thought Type Attachments Create Child Or press the F6 key for a child Thought F7 for a parent Thought or F8 for a jump Thought Or right click the Thought then click the Create Child Create Parent or Create Jump command My Cliente My Clients Tags Thought Type Create a Or drag from the Thought s parent child or jump gate TheBrain 7 User Guide 71 Creating Thoughts Drag up from here to create a parent Thought Drag left from here to create a jump F 3 mougn gt My Clients UL Drag down from here to create a child Thought Figure 71 Gates to Drag for Creating Thoughts J Tip We recommend using the drag method i s the quickest No matter which method you use to begin creating your new Thought the next thing you ll see is a field for typing in the name of your new Thought The field will be labeled according to the type of Thought you re creating Type a Thought Click here or press Enter to name here complete the new Thought ie Create Child Type Tags Click here or press Esc to cancel the new Thought Figure 72 Create Child Dialog Box 1 Type the name of your new Thought in the field provided 2 Press the Enter key or click the green check mark button to save your new Thought or click the X button to cancel the process Autom
143. hment subcommand Right click the Thought then click the Add Attachment command Click the Thought tab then click the Add Attachment button or double click in an empty area of the attachment list Drag and drop an item into the attachment list v G reef olnterior Design so My Latest Preoccupations _ American Society of oF Chocoholics Anon E o Furniture q Michael Graves T IR Tags gt Thought Type b Create Child F6 Create Parent F7 ends O Family W Hobbies O0 Jve Create Jump F8 Calendar Tags S Add Event Michael Graves _ Add Attachment N J A F k Capture Thought Icon Ctrl Shift I Ray Michael Grav EN itis Ta fe Copy Thought Copy Thought URL Copy as Text Create Duplicate Child Thought Ctri D Forget Rename Edit F2 Create Pin Set as Home Thought Details Open Notes Window Open Thought Window Figure 132 Adding Additional Attachments TheBrain 7 User Guide 121 Adding Files Web Pages and Folders If you selected the Add Attachment command the following dialog box will be displayed Add Attachment Select the type of file to create D Press Releases Adobe LiveCycle Designer Document Capture image y Library Folder Microsoft Office Access 2007 Database Microsoft Office Excel 2007 Workbook Microsoft Office PowerPoint 2007 Presentation Microsoft Office Publisher Document Microsoft Office Word Document Paint Shop Pro Photo X2 Image
144. hought is activated The standard techniques you use in other text editors when you type revise and format in TheBrain Notes Allow automatic word wrapping to control line endings except when you want to begin a new paragraph press the Enter key to begin a new paragraph f you want to change the appearance type face size color highlighting and want to have control over exactly which text becomes formatted select the text first Standard text selection techniques work in Notes Drag the mouse through text to select it or e Click at the beginning of the text then hold down the Shift key as you click at the end of the text to select all text in between or e Double click to select an entire word triple click to select an entire line Standard keyboard shortcuts such as Ctrl C for Copy Ctrl V for Paste and Ctrl A for Select All work as you would expect in Notes On Mac OS the standard Command key shortcuts also work You can copy and paste within Notes and between TheBrain and other applications TheBrain 7 User Guide 152 Using TheBrain Tools One special feature for TheBrain Notes is that if no text is selected and you select a formatting command such as bold highlighting or change in typeface or font size the formatting will apply to the entire word in which the cursor is currently blinking Tip You can press Ctrl Z or click the Edit menu then click the Undo command to immediately
145. icated and then click the Create Duplicate Child Thought command on the context menu 2 The duplicated Thought will appear as a child of the original as shown in the figure below Original Thought SAhce s Re anaiak Se p Gourmet Today Amazon Tags Thought Type Create Child F6 Create Parent F7 Create Jump F8 Add Event Add Attachment Capture Thought icon Cti Shift amet Today Copy Thought Copy Thought URL Copy as Text Calendar Gourmet m ue Create Duplicate Child Thought Ctri D ON Duplicate Thought Original Thought Gourmet Today n an o s ea Gourmet Today Completed pasting Thoughts 1 created 1 modified gt Figure 77 Duplicating a Thought Within a Brain To copy a Thought to another Brain 1 Right click the Thought to be copied and then click the Copy Thought command on the context menu or activate the Thought click the Edit menu and then click the Copy Thought command Open the Brain into which you want to copy the Thought Right click on the background of the Plex and then click the Paste Thoughts command on the context menu or click the Edit menu and then click the Paste Thoughts command 4 The Thought will be pasted into the Brain and linked as a child of the active Thought It will include any attachments Thought Types Notes or other attributes it had in the original Brain TheBrain 7 User Guide 76 Creating Thoughts lf you have selected mu
146. ick OK Renaming a tag changes its name throughout your entire Brain Defining How Tags will Display A hint can constantly display the tag name in small print next to the Thought in the Plex To hide all hints 1 Click the Options menu then click the Preferences command Or optionally right click a blank area in the Plex then click Preferences 2 Click the Look amp Feel button at the top of the Preferences dialog box 3 Click the Hide tag hints check box Preferences General Look amp Feel Vi Thoughts IV Text shadows IV Backgrounds IV Load thumbnails for large images Apply colors to Background vw F Fade distant 4 Shrink in outline and expanded view L Show icons when notes are present tag hints Figure 191 Hiding or Showing Tag Hints If tags are hidden globally no hints will display However if tags are not hidden globally individual hints may be hidden or unhidden on a tag by tag basis To hide one specific hint 1 Make sure that Hide tag hints is NOT selected in Look amp Feel section of the of the Preferences dialog box 2 Click the Tag tool tab TheBrain 7 User Guide 168 Using TheBrain Tools 3 Ifthe tag is already selected click the Tag Properties button If the tag is not selected right click the tag and then click Tag Properties 4 Click the check box next to Show hint in Plex to remove the check mark and then click OK To ch
147. iew 2 Click the View menu 3 Click the Save Expanded View command 4 Type a name for the view and then click OK To load an expanded view 1 Click the View menu 2 Open the Load Expanded View submenu and click the view of your choice Managing Saved Views After you ve saved an expanded view you ll be able to give it a different name or delete it It s a good practice to delete views you believe you ll never want to access again To save the View under a new name 1 Click the View menu 2 Click the Save Expanded View As command type in a new name then click OK To rename a saved view 1 Click the View menu 2 Click the Manage Saved Views command TheBrain 7 User Guide 136 Advanced Navigation and Alternate Views 3 Click the view to be renamed 4 Click the Rename button make any revisions to the name then click OK 5 Click the Close button To delete a saved view 1 Click the View menu 2 Click the Manage Saved Views command 3 Click the view to be deleted 4 Click the Delete button then click OK to confirm 5 Click the Close button J Tip Use the mouse wheel to scroll through your Thoughts or adjust spacing based on the active view When the Plex is in The mouse wheel Normal view scrolls through the set of Thoughts where the mouse is pointing children parents jumps or siblings Expanded view Adjusts the spacing between Thoughts Outline view Scrolls through the enti
148. igure 143 Collapse or Expand a Thought Much like a conventional outline in this view parent Thoughts appear to the upper left and child Thoughts appear to the lower right of the active Thought In addition each child s children appear indented below them when they are expanded In contrast to a standard outline however jump Thoughts are also displayed They appear to the lower left of the active Thought This view also differs from normal outlines in that network relationships are represented by additional links that appear between Thoughts For example if a Thought is both the child of the active Thought as well as a child of one of the active Thoughts parents this will be shown by a line connecting the two When hovering the mouse pointer over these lines the related Thoughts are highlighted Using Expanded View Pro Using the Expanded Thoughts view along with the Expand All command lets you see all generations of your Thoughts Using the Expanded view gives you ultimate flexibility and control over which Thoughts are displayed and how they are arranged Not only can you expand your view in every direction at once but you can even choose to expand or collapse some Thoughts while TheBrain 7 User Guide 129 Advanced Navigation and Alternate Views leaving others as they are You can also save expanded views for easy access later oBank Loans oMorage Rates 2003 Figure 145 Jane s Brain in ITTY View after Expanding All T
149. in Click the Remove Brain button to remove the button for the active Brain assuming the button has been added previously Note that the Remove Brain button will only be enabled if there is a toolbar button for the active Brain TheBrain 7 User Guide 49 Customizing Your Brain s Environment Add button for active Brain Button for a Brain Remove button named Tour for active Brain 4 gt fl Tour xO Figure 59 Modifying the Toolbar In addition to adding and removing buttons to the toolbar you can also hide the toolbar if you do not plan on using it Use the Show Toolbar command on the Options menu to toggle the toolbar on or off TheBrain 7 User Guide 50 Setting Other Preferences Customizing Your Brain s Environment TheBrain s Preferences dialog box is where you ll find many of the settings for adjusting how your Brain works both mechanically and visually To open the Preferences dialog box Click the Options menu then click the Preferences command under Mac OS the Preferences command is located in the Brain menu or Right click a blank area of the Plex then click the Preferences command on the context menu Options Window Help Arrange Thoughts by Thought Types Window Wander Search Web 4 Show Forgotten Thoughts Set Theme Save Theme As Manage Saved Themes Select Wallpaper Show Toolbar Reset Tools Layout Advanced Tools Layout Spell Check Thoughts
150. in bold type Reoccurring Events Reoccurring events can be set daily weekly monthly yearly and virtually everything in between To create a reoccurring event 1 TheBrain 7 User Guide Make sure the Thought with which the event will be associated Is active then click the Calendar tool tab Click the Add button to open the Edit Event dialog box Enter the name of the event in the What field Select beginning and ending dates and times in the When fields or click the All day checkbox You can also add an event to a Thought by right clicking on it and selecting Add Event from the context menu Select Daily Weekly Monthly or Yearly in the Repeats field then select the number of recurrences you want in the Repeat Every field The name of the field immediately below the Repeats field will reflect what you have selected in the Repeats field Select the appropriate option For Weekly events choose the day of the week For Monthly events choose either the day of the month or the day of the week on which you want the event to repeat Select either Never ends or Until and then select a date for the Event Range field 186 Using TheBrain Tools 8 Optionally type information in the Where and Description fields set up a reminder see the Reminders section below and indicate the priority of this event 9 Click the Save button when you re finished Events lasting more
151. ing direction and change directional The following are other ways to customize your searches To do this Make one or more search terms optional Make some search terms required and some terms optional Eliminate search results that contain specified search terms Search for all terms starting with specified characters TheBrain 7 User Guide Do this Type OR in upper case letters between the terms Example dinner OR lunch OR restaurant will find all items that have ANY of these terms Use a combination of AND and OR between terms and type parentheses to indicate priority Example dinner OR lunch AND restaurant will only find items that contain restaurant but some items may also include dinner or they may also include lunch Type NOT in upper case letters before the term Example restaurant NOT brunch will only find items that include the term restaurant but do NOT include the term brunch Type an asterisk after the term Example car will find terms such as card cart cartilage and carriage 174 Using TheBrain Tools To do this Do this Search for all terms starting Type a question mark after the term with specified characters and ending with only one character Example ten will find terms such as tent and tens Using Advanced Search Features You can use the Advanced Search feature to fine tune your search to increase the li
152. ing on it in the results list activates that Thought TheBrain 7 User Guide 171 Using TheBrain Tools Include only items in Selection box Thought Tags Search Reports Calendar Include only items under Under Active In Selection active Relevance relevance or Content 1 to 5of5 date modified l Friends gt Frank Motts Sue called Frank s wife wants to come camping with us ne ascfasdidasl asdfasdtaf Last modffied May 19 2010 11 13 AM Score 14 2 Diving gt About Scuba Diving Portal About Summer Camp This is the time of year parents begin thinking sending their children to summer If you are looking for something different for your children who are interested in th Th p Figure 195 Search Tab After an Advanced Search Using the Search Toolbar Following is an overview of what you can accomplish using the buttons in the Search tab Under Active When selected limits possible search results Linder Active aes to the active Thought and its child Thoughts In Selection IN Selection When selected limits possible search results to Lin Selection Thoughts in the Selection box When you Ctrl click on one or more Thoughts the names of each of these Thoughts displays in the Brain Selection box rT Sort Search results may appear in order based on their a relevance or by date modified how recently the item was Relevance k revised Dake modified Clear Results The se
153. ing to the game with e s e mDiying BiiGardening File Edit Thought View Options Window Help gt air Stour 8 x ri gt About Scuba Diving Porta 5 ts ye ee Dive Safety SS ratte Dive Sites CKI 5 SL Me Equipment Checkls se Ae Benes BWR PersonaljaSContact Note Notes Thought Tags Reports Calendar Search File Edit View Insert Format Tools Table Today Add X Delete 0 events Arial a t2 pt yl BT S a May 12 2007 2 47 PM e Pick up scuba tanks e Bring dive tables e Take Bonine for Dan s sea sickness e Underwater camera case is on the top dresser TheBrain 7 User Guide 227 Some Sample Brain Applications File Edit Thought View Options Window Help 4 gt air OTour 8 x G i o House interior Design o8 Classic Designs oya Home Accessories How to Reupholster Furniture c R o6 American Society of In Bank Loans ote DIY Home Improvement Interior Design Magazi ow Michael Graves 4 r IKEA furniture Mattresses rn and Contempary Funiture Search _ lt 0 AS 0 amp Modern and Contempar 1 ME Modern Furniture 0 Furniture Tags Reports Calendar Search Thought Notes amp amp Furniture ao Label om 3 CF R D A sort size iz A Furniture Stores SLO docx A C Users Fifi_kKlein Documents je Furniture Stores SLO docx In
154. ink Type Editing Box To delete a link type Click the link that is attached to the type you want to delete click the Activate Link Type button then click the trash can icon TheBrain 7 User Guide 109 Thought and Link Properties Link Directionality Links can now include a directional arrow pointing to or from the source Thought CEric Jillian Leeann Tabor oSales Forcast Figure 123 Directed Links By default links do not show a directional arrow You can set a direction for the selected link from the Link tab Non directed links do not show any indication of either Thought being the source of the link A directed link shows an arrow in the middle of the link The link becomes animated when the mouse hovers on it The animation shows movement from the source Thought toward the target Thought This visual cue is particularly useful when there s a link label For example for the link label Inspired shown below the link s directional arrow shows that Hank Williams was a source of the inspiration for Elvis This is also very useful when you want to represent flows between items like financial relationships f BElvis 0 Blue Hawaii 0 Heartbreak Hotel of Jailhous gt Hank Williams 0 Hound Dog Return to Figure 124 Hank Williams Inspired Elvis One way links appear when the source of the link is active and the source Thought is already visible TheBrain 7 User Guide 110 Thought
155. integrates with iCal Address Book and Mail To link to an item in one of these applications do a search from TheBrain The search result will automatically display matches for content within all of these applications These special results show in the External Mail Address Book and iCal Items section A search result from one of these applications has an Open and an Add buiton Clicking Open opens the particular ttem in the appropriate application Clicking Add button creates a new child Thought from the active Thought with a link to the item Click on the icon next to the Thought to open its attachment and get instant access to the information inside of iCal Address Book or Mail Of course these Thoughts can be linked and used like any other Thought in TheBrain Optionally you can even drag and drop or copy and paste the attachments from these Thoughts to other Thoughts Additional Email Capabilities Attachments have an Email Attachment Using Mail command in the context menu This opens Mail and attaches the selected file or files to a new message ready to send Emailing URLs is also an option TheBrain 7 User Guide 200 TheBrain 7 User Guide Mac OS X Email and Other Features Tags Search Reports Calendar Though A Maintenance Contract Label 3 H A FR OAD Son name TypejUntyped M Private Open E onan soerest om Quick Look 0 Open with Copy to Templates Move File out of Brain Paste Files
156. ions 3 Click the Browse button if necessary to change the Output folder where the BrainZip will be saved Then click the OK button Make a note of where you are saving your BrainZip file so that you can locate it easily when needed You will see a progress bar as the files are compressed and the new file will be saved with a brainzip extension This message box will be displayed when the process is complete BrainZip Created gt BrainZip created at C Brains My Zipped Brains MyPracticeBrain brainzip Email this file to share your Brain with others or store it for backup purposes Open the containing folder Figure 236 BrainZip Created Message Box 4 Click the Yes button if you want to open the folder where the BrainZip resides or click the No button to continue where you were before beginning the process TheBrain 7 User Guide 209 Share Synchronize and Back Up Your Brains BrainZip files are NOT zip files The BrainZip format uses zip compression but also optimizes the Brain data in other ways to eliminate redundant information You should not use zip file utilities to modify or access your BrainZip files as doing so may corrupt them Downloading BrainZips There are two different ways to download a Brain from TheBrain Cloud for local use From TheBrain Application 1 Open TheBrain application on your computer If another Brain is already loaded click the File menu then the Close Brain c
157. izing your Brain as described beginning on page 211 Select Private for the Visibility option unless you want others to be able to view your backup copy TheBrain 7 User Guide 205 Share Synchronize and Back Up Your Brains 3 Set Your Brain s Visibility D Public Available to everyone except private Thoughts E E E A Unlisted Only for people who you send a link to Figure 229 Make Your Backup Copy Private Editing Your Online Brain You can edit your online Brains by performing any of the following activities Create and Forget Thoughts Change Thought locations child to jump Unlink Thoughts Set Pins Edit Notes Add Attachments You can only edit Brains that YOU own To edit Notes in your online Brain 1 Click the Edit link in the bottom right area just below the Plex l New Yoga Apparel Web YOGA GEAR Commercial a gt Wiwholesale Blank Shirts jj Yoga T Shirt Design Ref Casting Info F Project Budget Key Storylines Studio Yoga Equipment Location Logistics y td a O YOGA GEAR Commercial E Yoga Mats Equipment amp Props The Largest Yoga Wholesaler in North America http Aww yop secoessoies conm tge id Chinks 26 Yk ACF UL godomrRSIA Figure 230 Editing Your Online Brain s Notes 2 Use any of the text formatting buttons on the toolbar that appears TheBrain 7 User Guide 206 Share Synchronize and Back U
158. k the up arrow when the tools are hidden TheBrain 7 User Guide 43 To do this Customizing Your Brain s Environment Do this Fill the transparent Plex with the Notes tool and Thought tool Click the up arrow above the Notes tool when the tools are showing Restore the default Transparent Mode view Click the down arrow when the Plex is hidden Hide the Notes tool extend the Thought tool Click the left arrow between the tools just below the past Thought list Hide the Thought tool extend the Notes tool Click the right arrow between the tools just below the past Thought list Restore the Notes tool when tt Click the right arrow at the left edge of the is hidden Thought tool Restore the Thought tool when Click the left arrow at the right edge of the it is hidden Notes tool Switching to Mini Mode Once your Brain is transparent you can switch to Mini Mode In Mini Mode your Brain displays just the active Thought and the Instant Activation text box To switch to Mini Mode Click the title bar J K MyPracti eBra in 5 Figure 49 Switching to Mini Mode Clients a Figure 50 TheBrain in Mini Mode To do this in Mini Mode Do this Move your Brain Drag the Brain button Activate a different Thought Type in the Instant Activation text box then select the Thought of your choice Switch back to Transparent Mode
159. k to Thoughts in NOLS isicisscccsssriersestsacnsentoersqeseeneesaevadennentuncndentetensdslineecs 158 INSERM URLAddrES SES eoi A 158 Embedding Hyperlinks cccccsecccssceceseeecseceseeeeeceusessueeeseeeensueeensesensaees 159 Adding Images to Notes cccccssccccseeecsseeeeeeeeceeceseeeeensueeseeeenseeessaeeeneas 160 GOuntInG OUP W Olds csecrenseirn nesenai e eE 161 Customize the Date and Time Format ccceeeeceeeeeeeeeeeeee eee eeeeeeeaeeeeeeas 161 TNA CGA sne nr aata an Ra voasaaanisea baaiciatapnnp Galstad aataaesusaauauadvananitianucipntateueeancesaaaaae 163 Using the Thought Toolbar a siisccetwiscvssnadaleksivpiecaicnsd oeuciendiecdiiantaceiebivedetantovaes 164 Keeping the Thought Tool Open cccccsseeecceseeeeeeseeeseeeeeeseeseesseeeeeees 164 DR eke en EA ee ee E AAA A EE AE E a ee E E A E E 165 Creating a Tadu oae a a a teamthaniset dara yma Giatet 165 Assigning and Removing TAQS ccceccceeceeeeeeeeeeeeeeeseeeeeeeeseeeeseeesaneeseeeeaes 166 Assigning a Tag During Thought Creation ccccccceeeeeeeeeeeeeeeeeeeeeeeaeeees 167 SSRI LMA ssiats cer tsaiet capris Sasser tastes date an nigatst ean bast aamnaaeteans bacdaannaactnann dactaanatis 167 Renaming BT AO senses cence eh ner p E EE EEEE EEA k 167 Defining How Tags will Display ccccccsececeeeeeeeeeeeeeeeeeeseeeeeeeeseeeeneneeees 168 Displaying Thoughts Based on Their TaQS cccccsccccsseeeeeeeeee
160. k to the Home Thought generations Synchronize active Brain Activate m previous p a a Thought lt gt ry Go forward Switch Collapse Add a link to the 1 Thought View generations active Brain to this bar Figure 14 TheBrain Toolbar 1 Point at each one of the buttons in the Brain toolbar so that you see a brief explanation in the pop up tool tip 2 Click the Add Brain button to add Tour to the toolbar Now you ll be able to return to this Brain when any other Brain is open The Brain Tools Calendar Tags Search Reports Thought Notes File Edit View Insert Format Tools Table gt Tour Label A Arial vy 12t B I U AF A AX PSort Name Type untyped E Zzgl YBM o 4 My tour of PBI i vv Figure 15 A Note in the Notes Tab 1 Click in the empty white space of the Notes tab in the Tools window then type My tour of PB You ve just created your first Note which is associated with the Active Thought Tour There s no need to save Notes even if you activate other Thoughts or close your Brain Although your Notes are saved automatically you can click the Save command on the File menu or press Ctrl S to save if you want to 2 Click any of the other Tool tabs if you want a quick peek i Tip See the section beginning on page 148 for details about working with the Notes tool TheBrain 7 User Guide A Guided Tour of TheBrain tp Window
161. kelihood of finding exactly what you re looking for 1 Click the Advanced button in the Search tab amp Advanced Search m Search Z Names Select All v Labels CearAll Tags Notes IV Events Attachments All of the words Exact phrase At least one of the words Without the words Thought Type All types Modified Since Ignore Date Modified September 30 2010 Cancel Figure 197 Advanced Search Dialog Box You can toggle which types of information you wish to search through which enables searching only tags and name for example while ignoring attachments and notes Type information in any of the first four fields none of which are case sensitive and or Select a Thought type from the drop down Thought Type list and or Select the second radio button for Modified Since which will limit the search to items that were modified since the date you specify TheBrain 7 User Guide 175 Using TheBrain Tools 2 Click the OK button to begin the search The more fields you use in the Advanced Search dialog box the fewer results will appear Each field has an and relationship with the other fields In order to qualify for being included in your results items will need to match ALL of the conditions you specify whatever is in the All of the words field AND in the Exact phrase field and so on J Tip Here are ways you can use the Advanced Search di
162. l Create a Note when the Type a hyphen before the text that should Outline is imported appear in the Note It is not necessary to place the Note text within parentheses Example The following text adds a Thought named Steve Jobs with the label Founder of Apple a link to Wikipedia and a Note containing a quotation Steve Jobs Founder of Apple http en wikipedia org wiki Steve_Jobs want to put a ding in the universe TheBrain 7 User Guide 218 Importing Information Into Your Brain a e FN joo Meisteve Jobs ittp Notes Calendar Tags Search Reports Thought File Edit View Inser Forma Tool Table W Steve Jobs Label Founder of Apple Arial X DAF ROAD Type Untyped Privat Name Location 18pt BZ U a r EEO A want to put a ding in the inverse The Import command on the File menu imports a file with a txt extension and supports importing a text outline using the same formatting as is used when pasting a text outline Importing Information Into Your Brain Importing Bookmarks Folders and Mind Maps Import N Folder Export d IE Favorites Utilities bi en iii Word Outline docx C Brains Jane s Brain Jane s Brain MindManager File mmap or xmmap C Brains Brains for Guide 6 Lou Green OPML File opml C Brains Brains for Guide 6 My Brain FreeMind File mm C PersonalBrainFiles
163. lect a saved custom report Then Select Normal in the drop down Filter list on the report toolbar to hide all Thoughts that are not included in the report Select Inverse in the drop down Filter list to hide all Thoughts that meet your report s criteria This is called inverse filtering Select Off in the drop down Filter list to stop filtering the Plex based on report criteria TheBrain 7 User Guide 138 Advanced Navigation and Alternate Views Calendar Tags Search Reports Thought All ms All dates v Sort Name v Fiter Off y vV Off Normal Inverse Figure 155 Plex Filtering Options Pins and Calendar items are not filtered When a pin or Calendar item doesn t meet the filtering criteria an X is displayed on the item as if it is crossed out This lets you use the item as usual without having to first toggle the filter off while providing a visual cue that the item doesn t meet the current filtering conditions Tip Remember to check this setting if you can t find something that you remember putting into your Brain 139 TheBrain 7 User Guide Advanced Navigation and Alternate Views Presenting Your Brain You can take advantage of all TheBrain s powerful display options to wow your audience while enhancing their understanding You can leverage the connections in your Brain to help you tailor a presentation according to the audience s interes
164. lection box Most important Thoughts are listed first in the Selection box as calculated based on a network analysis of the links and content of your Brain Click the File menu click the Utilities command then click the Analyze Main Thoughts command Edit Thought View Options Window Help New Brain Ctrl N Open Brain Ctrl O jyations Synchronize Brain with WebBrain Synchronize Calendar with Google Calendar Merge Brain Rename Brain Create BrainZip Ctrl R Nie oe Close Brain ons My Web Seryices Bu Print Plex Ctrl P 0 Personal Page Setup and Multi Page Poster Printing 0 SPersonalO Jack O Import Export idar Tags Search Reports Tho Yon PS kk Add w Dalata d Utilities Statistics E ERN IE E lane s Biss Analyze Main Thoughts Brains Jane s Brain Jane s Brain Assign A New GUID Ae eee ae Figure 159 Analyze Main Thoughts Command TheBrain 7 User Guide 144 Advanced Navigation and Alternate Views Thoughts in Selection box will also be Tia Os highlighted with dashed borders in the Plex Thoughts attached qrartv Q 08 E the bigger the ring Most pos important Thoughts shown in My Web Ser Selection testi box Marketing Qva ation ax Style and C House Family and F Diving Figure 160 The Plex with Main Thoughts Analyzed To remove the rings around main Thoughts click the File menu click the Utilities command then click the Hide Main Thoughts Analysis command Closing
165. lowing week Forward Thought Tags I Reports Calendar Search Sl Today Ft Gl Add X Delete 3 events i l November 2010 1 2 3 4 5 6 7 bai lt re A Thought Tags Reports Calendar Search s Today cug Esat X Delete 3 events F pI pege m ma Back Jaj j n r Ni 3 Jer 0 i 10 gt f Thought Taos ai prr Search 3 Today ea Fe fill Add X Delete 3 events ne Mi Tue November 9 Wed Guan 10 lio 30a Class gt Ja Figure 209 Moving Backward and Forward Clicking the Calendar s header changes the Calendar to the next larger unit of duration For example if you are in week view and you click on the week indicator at the top of the Calendar you will see the Calendar for the whole month Similarly if you are in month view and you click on the month indicator at the top of the Calendar you will see all the months in the year You can move forwards and backwards between years by again clicking the back and forward arrows You can also go directly to a different year by revising the year in the edit box that appears when you click on the year label at the top of the calendar Thought Tags Reports Calendar Search S Today A Add X Delete 3 events Figure 210 Changing the Year TheBrain 7 User Guide 188 Using TheBrain Tools Marking Events as Complete You can mark a Calendar event as complete by right clicking it and then clicking Com
166. ltimate digital memory and no limits mind mapping software Intelligence comes from the mind s ability to think associatively that is to leap from Thought to Thought building webs of greater and greater complexity until new ideas are built Associations are our inspirations TheBrain allows you to organize your information in the same way without limiting you to a pre determined file structure In fact with your digital Brain there are no limits You can create a small project focused Brain or grow your Brain to hundreds of thousands of Thoughts Now you don t have to force any idea or project into a single folder TheBrain organizes information as Thoughts Unlike standard folder directories and search lists a Thought in your Brain can have many connections and contexts Moreover TheBrain displays your Thoughts by concept or project linked according to how you think Now you can get the big picture and discover information that might otherwise be overlooked Thoughts contain relevant notes web pages and files and can be synced for easy access from your desktop to TheBrain Cloud Jane s Brain PersonalBrain 6 0 os o eel File Edit Thought View Options Window Heip qr art y 00 Friends Company Web Site f Persona Renovations _ r Key Resources My Web Seryices Business GMy Latest Preoccupations Sf Personal seach George Handy Second Guarner Notes Calender Tags Search Reports
167. ltiple Thoughts they can all be copied at once using the same technique Right click anyplace within the Selection box to open the context menu See Selecting Multiple Thoughts beginning on page 82 for complete instructions about selecting multiple Thoughts Undoing and Redoing Actions Changing your mind about your actions is easy You can undo up to 100 actions during your current session Actions that have been undone can also be re executed using the Redo command File Edit Thought View Options Window Help a Undo N gt Undo Paste Thoughts of Red Undo Delete Thought Undo Delete Link Figure 78 Undo and Redo Commands To undo an action 1 Click the Edit menu and then click the Undo command The list on the secondary menu displays your most recent action first 2 To undo your most recent action click the first item in the secondary menu To undo multiple actions select the oldest action to be undone from the list All actions above that action will also be undone To redo an action you have undone 1 Click the Edit menu and then click the Redo command If there are multiple items that can be redone a secondary menu will be displayed 2 Click the action of your choice As in the list of actions that can be undone the list is in most recent action first order All actions above the item you click will also be undone Once you close your Brain the Undo and Redo lists are cleared TheBrain 7 User Guide 7
168. ment list or Right click the attachment then click the Open command on the context menu To rename an attachment 1 Activate the Thought that contains the attachment to be renamed 2 Click the Thought tab TheBrain 7 User Guide 112 Adding Files Web Pages and Folders 3 Click the attachment s name so it is selected pause and then click it a second time to indicate that you want to rename it or right click the attachment in the list then click the Rename command in the context menu J _ Tip You can also rename a selected attachment by pressing the F2 key and then making your changes The location of URL attachments may also be edited using the steps above except that you should click on the attachments location instead of its name Drag and Drop Drag and drop techniques can be used to add information into your Brain from other programs as well as move information from your Brain into other programs Adding Attachments Using Drag and Drop You can use standard drag and drop techniques to add attachments to a Thought or to create new Thoughts by dragging and dropping from Your Web Browser For Windows Firefox and Internet Explorer are both supported For Mac OS X Firefox Safari and Camino are supported Other browsers that support drag and drop of URLs will also work Your File Manager zi T The desktop and file Explorer can be used as a source for drag and drop operations ii
169. menting as much as touring to develop your Brain skills TheBrain 7 User Guide 17 A Guided Tour of TheBrain Drag Experiments up to the left side of the Plex so that it is level with Tour then release the mouse button _ Dragging Experiments eeueeeeeeeeeeee caperimants ST has Directions New Brain Ideas PB Buddies Tour S Directions New Brain Ideas Experiments PB Buddies then releasing the mouse when Experiments is in the jump zone of Tour Experiments Experiments is now a jump Thought of Tour Dire tons New Brain Ideas PB Buddies Figure 21 Dragging a Thought to Change its Relationship 3 Tip See the section beginning on page 74 for details about changing Thought relationships This is a good place for a break if you d like to take one You can leave your Brain open or close the Brain window Just start up TheBrain again when you re ready to continue Part 3 Find Add Attachments Link and Delete Thoughts Itinerary You ll find Thoughts add an attachment to a Thought add a Web page to a Thought use a Thought to open an application link some Thoughts and delete a Thought D Your Tour Brain should be on the screen as you left it in Part 2 You ll begin by creating a few more Thoughts for a little more scenery along the way 1 Create four new child Thoughts under PB Buddies John Jill Fred Ann Drag from PB Buddies child gate then type e
170. ms outlook OO000000DBD5 120 1F780F84CAF395D97 Figure 219 Adding a Contact to a Thought The Contact will be added as a child of the active Thought When you open the attachment the Contact will open inside of Outlook You can also add multiple Contacts at the same time Hold down the Shift key as you click on each Contact then drag the selected Contacts into the Plex all at once Adding Messages to Thoughts Messages added to your Thoughts are automatically linked directly to the original item inside of Outlook 1 Activate the Thought with which the message will be associated 2 In Outlook navigate to the message of your choice and drag it to your Brain The message will become a child of the active Thought You can also drop a message on top of an existing Thought Additionally a text copy of the message will be pasted into the Note for this Thought TheBrain 7 User Guide 195 Using Outlook with Your Brain justi Semerso Ihs Semester Thu 1 29 2009 3 KB Business Goals ervices Business E eu KALLTTTTTTT p a S gaua A of 7 Competitive Analysis IT Management My Chents e Current Projects Marketing EYSaies Figure 220 Adding a Message to a Thought Adding Other Outlook Objects with Drag and Drop In addition to contacts and messages many other items can be dragged from Outlook into TheBrain The list of supported objects includes Messages Contacts Journal Items M
171. n Herbicide insecticide Live Entertainment Going Out JI Music Buddies Add new Delete Figure 109 Thought Types Window To manage Types using the Thought Types window 1 Click the Options menu then click the Thought Types Window command To add anew Type click the Add New button type the name of the new Thought Type then click the OK button To delete a Thought Type click the Type to select it click the Delete button then click the OK button to confirm the deletion 2 Click any Type to display all Thoughts associated to that Type in the Plex These Thoughts will remain visible in the Plex after you close the Thought Types window J Tip To arrange your display by Thought types right click on the Plex background click Arrange Thoughts by then click Type TheBrain 7 User Guide 101 Thought and Link Properties Attributes that are assigned to a Thought type are inherited by all instances of the Type but will be overridden if there are attributes assigned directly to the Thought itself For example if you have a Thought named Jane of the type appear next the Jane Thought and all other instances of the Person type But if 2 Person you can assign an icon of a smiley face to the Person type and it will you then assign a picture of Jane as the icon for that Thought the picture will appear on that Thought only instead of the smiley face Likewise a label assigned to a s
172. n 7 User Guide 190 Using TheBrain Tools Google Calendar Settings Email address Password Figure 215 Logging into Google Calendar Settings 3 A progress bar will indicate the status of the process When it is complete your events will be added to your Brain s Calendar and Brain events will be added to your Google Calendar a Thought activate the Thought right click the event in the Calendar then click Z Imported events are not associated with Thoughts If you want to link an event to the Link to active Thought name command Calendar Tags Search Reports Thought Today A FA M Add x Delete 0 eve Wednesday September 15 2 30p ist Day pF Cahaasl s Tanala Drain Add Event Edit Event Delete Event Link to Erin N Completed Figure 216 Linking an Event to the Active Thought TheBrain 7 User Guide 191 Printing Your Brain Printing Your Brain You can print views of your Brain easy and accurately Printing huge views scaled across multiple pages is supported for up to 100 pages Your Brain may fill an entire wall Regardless of the number of pages you select for your print action all Thoughts that are currently displayed in the Plex will be included in the print version To specify how your Brain will be printed 1 Make sure that all Thoughts that you want to print are visible in the Plex To print many Thoughts at once switch to expanded view see Using Expanded View
173. n by using TheBrain s BrainZip feature to create a compact file containing all the information used by your Brain Everything in your Brain can be recreated from a BrainZip with the exception of externally linked files We recommend storing your backup in a safe location preferably not in the same physical location as your computer in case of a fire or other emergency See the previous section for a description of how to create BrainZip files You can also back up your Brain by simply copying the brain file and _ brain folder however this method will take more time and occupy more storage space See the following section for more information on where your Brain data is stored Looking Under the Hood Where Your Brain Stores Content The data for your Brain is stored in the folder that you specified when you created it This defaults to your user folder where your other documents are or the My Brains folder if you upgraded from an earlier version of TheBrain Each Brain you create is stored in a file with the extension brain and folder that has a name ending in _brain The file and folder must be kept together in order to work properly If you have named a Brain Pat Green its file and folder will be named Pat Green brain and Pat Green_brain respectively TheBrain uses its own database to track the relationships between all information in your Brain This database as well as the search index and other info
174. nced Selection If you have a section of your Brain that you want to modify but you don t want to select each Thought from the Plex you can use the following techniques to quickly build a large selection Click the Edit menu then click the Crawl Brain and Modify Selection command to select sets of connected Thoughts You can choose what types of connections to follow to build the selection With Crawl Brain selected you can add to the selection box from any direction around the Active Thought Childward will be the Thoughts below Parentward TheBrain 7 User Guide 83 Editing Thoughts and Links will be the Thoughts above and Jumpward are Thoughts to the left of the active Thought We recommend going to the top Thought of the area you want and selecting Childward as this is usually the easiest way to select a big group of Thoughts Crawl Brain and Modify Select mex All directions Childward Parentward Jumpward Exclude Thoughts with other parents Do not exceed 1 v clicks away OK Cancel Figure 88 Crawl Brain and Modify Selection Dialog Box You can also use the Edit menu to add the results from the Search tab or the Reports tab to the selection Other Selection Uses Once you have created a selection you can also use it for other things besides what you see in the menu Searches can be limited to the content of the selection Exporting Thoughts from your Brain can be limited to
175. nd Back Up Your Brains Exporting Your Brain as a Simple HTML The Simple HTML Export creates a Web site that uses a more conventional menu style layout Content exported using the view may be freely posted to any Web server at no charge To export your Brain as a Simple HTML Web site 1 Click the File menu point to the Export submenu then click the Simple HTML command The Export Options dialog box will be displayed Fite Edit Thought View Options Window Help New Brain Open Brain Merge Brain Rename Brain Create BrainZip Close Brain Print Plex Page Setup and Multi Page Poster Printing Import gt Export SiteBrain HTML Simple HTML Utilities 4 PersonalBrain XML CAPersonalBrainFiles Jane s Brainane s Brain BrainEKP XML C PersonalRrainFilec New Tovt C P Simple HTML Export Options Name Jane s Bram Simple Include private Thoughts Include notes Include file attachments Include URL attachments Output folder ic PersonalBrainFites Figure 242 Simple HTML Export Options Dialog Box 2 You can change any of the default settings in the dialog box as appropriate Click OK to begin the export During the export process you will see a running indication of the progress After a short time depending on how big your Brain is the exported HTML file will open in your default browser TheBrain 7 User Guide 215 Share Synchronize and Back Up Your Brains Jane s B
176. nformation on hot products competing strategies and the strengths and weaknesses of your competition For example in product analysis often relationships between product genres will cross various categories A product or feature might fit under multiple concepts and ideas crossing genres so to speak This can only be visualized associatively with one Thought having multiple parents and connections With TheBrain the full context is captured and powerful analysis is enabled with a few connections Product Development Com petitive Analysis e 3 Industry News My Competitors Key Features Research Sites Active Projects Clients Engineering Marketing Operations Our Economy Philosophy Future Trends sales Staff and Teams fee Vy Business World View Green Technologies Microfinance Organic Teams Post Consumerism Quantum mechanics Freakonomics Sustainable Design Wi Generation Z Tipping Points Globalization For more information on creating brains to understand your business landscape watch our recorded event at http www thebrain com products thebrain apps operations TheBrain 7 User Guide 231 Some Sample Brain Applications My People Network Brain Frank used to have a rolodex file and before that a little black book where he Kept all his names and addresses but it got unwieldy He s a technically savvy guy and knows there are lots of applications available for keeping track of his
177. nking Using the Selection Cancel Creation of a Link Press the Esc key while dragging a link to abort the process The mouse button should still be held down while you press Esc Changing Relationships Using Drag and Drop Say that you decide that your Marketing Thought shouldn t really be a child of your My Clients Thought Instead it should be the child of My Web Services You can quickly change relationships between Thoughts in a single step Hold down the Shift key while linking a Thought to a new parent All of the current parents will be unlinked automatically Note that even if a Thought has more than one parent all of the former parents will be unlinked TheBrain 7 User Guide 88 Editing Thoughts and Links ABC Before Shift dragging _ Best YetGo Dili Dapercamata paatti aa Priority 1 To do After Shift A dragging in Km Dire x bool Figure 93 Changing Relationships TheBrain 7 User Guide 89 Thought and Link Properties Thought and Link Properties Changing the Appearance of a Thought Thought Drop Shadows and Backgrounds You can add drop shadows globally to all Thought names so they can be seen more prominently You can also turn on and off the display of backgrounds behind Thought names The colors of both shadows and backgrounds can be customized as described below Bivare s Brain Text Key Respurc 05 x My Web
178. nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnn 78 Renaming TNOUN S arisa a a a a tied 78 Deleting and Forgetting Thoughts ccccccsccceeeceeeceeeceeeceeeceeeceeeseeeneeeseeeses 79 Selecting Multiple THOUGNHS ccccccccceececeeseeseeeeceeeeeseeeeseueesseeeeseaeesseeeessaees 82 POV ANCE oclecUoisenrennrn a tia aio a 83 OliierSeleCiOn USCS cstin cers eee tal Uae eased teehee densest eattestdens 84 WANKING FROUGINS sissoo ane orusnoundnundenyaessaurdoaadels ERTEN 84 LINKANO EXISTING MNOUGINS c setnceetdacninet Ganieetasevinei di adnetaieneidiandnetaeaaldidaelanee 85 Link to Thoughts Visible in the PIOX ccccccsecceeeceeeseeeseeseeeseeeseesseesaeees 85 Link to Thoughts Not Visible in the Plex ccceceeeeeeeeeeeeeeeeeeeeeeseeeeseeesaeeens 85 LK DY Dragging to a FIN eisses a aa duane wustnen 86 Link by Dragging to the Past Thought List cccececeeceeeeeeeeeeeeeeeeeeeeeeees 86 Link by Selecting a Thought in the Create Child Dialog BoX 6 87 Link USING INE SelSCHON oivere sevens acies a a DE 88 Cancel Creation ota LINK wsteuhc esieticieadsuhccysdeticiealewheassiebddinaliatdessdetddanalueheidebes 88 Changing Relationships Using Drag and Drop cccsecceceeeeeeeeeeseeeeeneeeeeaeees 88 WROUGHT ANG LINK Properll S osica pn ee 90 Changing the Appearance of a TNOUGNI c cccccsseccceeeeseeeeeeeeeenseeesneesensaees 90 Thought Drop Shadows and BackgroundS
179. nsition on a file by file basis so that every piece of information your Brain contains will be useful J Build your Brain as you go associating Thoughts as they occur naturally Avoid the temptation to move large folders into your Brain TheBrain can handle this but your Brain will be cluttered with Thoughts you may not need trying to create the proper links between relevant Thoughts could become a chore Remember that your first Brain doesn t need to be your only Brain or your last Brain Experiment Create a Brain just for fun to try out the possibilities give yourself room to stretch and explore Your Brain is waiting TheBrain 7 User Guide 9 A Guided Tour of TheBrain A Guided Tour of TheBrain The best way to build your comfort level with your Brain is to build one yourself with your very own hands This guided tour will walk you through the basics pointing out items of interest along the way There s no need to take notes and you ll never get left behind because you ll be going at the most strategic pace your own During this tour you ll be asked to enter specific information to make it easier to refer to items and areas as the tour proceeds Naturally when you re on your own you ll use your own ideas to create Brains that reflect your thinking Here are the sign posts you ll see along the way Enter here the startup action for this phase of your guided tour Point of interest take out your vi
180. nts C My Brains Figure 34 Available Brains By default Brains are listed according to how recently they have been accessed You can also see the list of Brains be sorted alphabetically All Brains that are locally available are shown first followed by Brains that are available online You can open a Brain that isn t shown in the list by clicking the File menu then the Open Brain command The next time the list is shown it will include Brains from the new location Click on a Brain in the list to open it The status of whether each Brain is available locally online or both is also displayed Right click on a Brain or click on the status to display a menu of options for that Brain as seen below Open Locally Rename Brain Change Local Storage Location Delete Local Copy Local Brains TheBrain 7 User Guide Open Locally Open in Web Browser Change Local Storage Location Local amp Online Brains Figure 35 Brain Options Based on Status Rename Brain Open in Web Browser Download for Local Use Delete Local Copy Online Brains 32 Navigating Your Brain Opening Content As you navigate through your Brain you can open the attachments associated with a Thought in three ways directly from the Plex by clicking on the Thought s icon and then clicking the attachment in the list even if it is not the active Thought by double clicking the attachment in the Thought tool
181. o perform an Instant Activation search The button at the bottom of the Plex that is used to perform an extended search for the item typed in the Search field Two or more Thoughts with a common parent When a Thought that has siblings is active its siblings are displayed in the sibling zone to the right of the active Thought A file used as the basis for creating other files Template files can be added to the window of the Add Attachment dialog box The basic unit of a Brain A Thought can represent anything the user wants it to A Thought can have content in the form of a file shortcut or Web page or it can be devoid of content and simply act as a subject heading or organizer A way to categorize Thoughts and give them distinct colors For example you can have a Person Thought type so that all Thoughts that are people display as green 235 Unlink URL Virtual Thought Wander Zones TheBrain 7 User Guide Glossary Unlink Thoughts that you no longer want to be related to any other Thought in your Brain or when you want to remove a superfluous link You cannot unlink a Thoughts only Link to the active Thought Universal Resource Locator the address of a Web site A Thought created when a folder is dragged into TheBrain Virtual Thoughts are not searchable The option to step randomly through TheBrain to let you see Thought associations Areas in the Plex devoted to specific relations of the ac
182. ocessor database Web browser game or photo editor When TheBrain window is set to Auto Hide it disappears when you begin working in another application and is replaced by the Brain button Click the Brain button to show the Brain window or attach files by dragging them to the Brain button A collection of associated Thoughts each of which can have content TheBrain can create multiple Brains A Thought with at least one parent Children of the active Thought appear in the child zone below the active Thought In turn the active Thought is a child of any Thought that appears above it in the parent zone The complete removal of a Thought and or its content from a Brain Deletion is permanent To use this feature select the item you want to drag click the mouse button and drag the item to where you want it to appear To remove a Thought from TheBrain without deleting it its links its content or its note Forgotten Thoughts can be remembered A Thought that is removed from TheBrain without deleting it its links its content or its note Forgotten Thoughts can be remembered 233 Gate Home Thought Jump Thought Link Link Type Navigate Notes Parent Thought Parentless Thought TheBrain 7 User Guide Glossary The active Thought and its close relatives have three circular gates each of which is used to link to a specific relation The parent gate is above a Thought the child
183. olleague a sibling a parent of D a child Figure 5 Relationships are Relative to You The same applies to Thoughts The relationships between Thoughts are displayed automatically based on which Thought is active at the moment Whether a Thought is a parent child or sibling depends on its current relationship to the active Thought MyBrain PersonalBrain 6 0 oS eal File Edit Thought View Options Window Help lt gt A 9 60 A parent Thought fa gt Personal E menan ment ase ee c Fanyly Dan A A jump Budgets Thought Sibling Thoughts The active Gol Hockey Thought Child Thoughts me Search O Ballet O Banjo O Golf O Personal D Hockey O Hobbies Figure 6 Thought Relationships are Relative to the Active Thought Child Thought Child Thoughts are subtopics of the active Thought They appear in the child zone below the active Thought In the picture above the active Thought Hobbies has four child Thoughts Parent Parent Thoughts represent super ordinate topics of the active Thought Thought They appear in the parent zone above the active Thought Sibling Sibling Thoughts share a parent with the active Thought They Thought appear in the sibling zone to the right of the active Thought In the picture above Entertainment and Family are siblings of Hobbies because they are all children of Personal TheBrain 7 User Gui
184. olor of the gates used to indicate that there are linked Thoughts connected that are not currently visible Gates normal Color of gates that lead to another visible Thought Highlighted Thoughts Color of the background of a highlighted background Thought Highlighted Thoughts Color of the outline of a highlighted Thought outline Links highlighted Color of the link between Thoughts when highlighted Links normal Color of links between Thoughts Messages background Color of the background of a Brain message Messages outline Color of the outline of a Brain message Messages text Color of the text of a Brain message Scrollbar fill Color of the interior of a Plex scroll bar Scrollbar highlighted Interior color of the Plex scroll bar when highlighted Scrollbar outline Color of the outline of a Plex scroll bar TheBrain 7 User Guide 64 Customizing Your Brain s Environment Advanced Preferences Ca The Advanced settings affect how TheBrain works globally no matter which Brain is open when you make your choices Advanced B f R P Dey General Look amp Feel Colors Advanced Accelerators Options Sort instant results by most recently activated J Hide temporary files in Thought folders V Enable context sensitive names Use Tablet compatible edit boxes J Save images from the Internet locally Show memory usage in toolbar P
185. ommand From the list of available Brains find the Brain that is located on TheBrain Cloud that you wish to download Click the down arrow next to Online then click the Download for Local Use command Online v Open in Web Browser Download for Local Use Figure 237 Download for Local Use From TheBrain Cloud 1 Log in to your Brain account at www thebrain com then click the BrainZip link next to the Brain of your choice TheBrain 7 User Guide 210 Share Synchronize and Back Up Your Brains O THERAN Account Your Brains Settings Create a New Brain Personal Brains LorBloom Settings Delete Fip Toi Paddles Canoe Canoe manufacturers Local Wo odiRe s ounces M anoe Kits inspiration Canoe Settings Delete BrainZip Figure 238 Selecting a BrainZip File 2 Click the Download button Download BrainZip ol Your BrainZip is ready Click the button to initiate the download Click done to return to the previous page Figure 239 Downloading a BrainZip File 3 Navigate to the location of your choice then click the Save button in the Save As window When the process is complete click the Close buiton You may log out of TheBrain Cloud at this point 4 In TheBrain open the BrainZip by clicking the Open command on the File menu navigating to the BrainZip of your choice then clicking the Open button Publishing Your Brain on TheBrain Cloud To prepare your Brain to be shared
186. ommand on the context menu TheBrain 7 User Guide 14 A Guided Tour of TheBrain Child gate Figure 17 Dragging from the Child Gate 2 Inthe empty field tyoe PB Buddies This Thought will organize Thoughts about people you re going to talk to about how they use TheBrain so you can share experiences _ Since PB isn t a standard word you ll see a red squiggly line under it Spell e checking is active by default You can ignore the word or add it to your Brain s dictionary by right clicking it and selecting the option of your choice Spell check preferences are explained in the Checking Your Spelling section on page 153 3 Press the Enter key or click the green button showing the check mark A pulsing circle appears around a new Thought for a few seconds highlighting it for easy visibility Your Tour Thought now has a child Thought named PB Buddies Creating Multiple Thoughts at Once You can create more than one Thought at a time by typing a semicolon to separate each Thought 1 Create four new child Thoughts for Tour all at the same time To begin drag Tour s child gate down a bit then release the mouse button 2 Inthe empty field type Tips Reminders To Do New Brain Ideas Tour PB Buddies Create Child Tips Reminders To Do New Brain Ideas Bo Figure 18 Create Multiple Thoughts at Once TheBrain 7 User Guide 15 A Guided Tour of TheBrain J Tip The semicolon
187. ons Window Help Z O Tor 9 x9 Notes File Edit View Insert Format Tools Table Arial x B US g2 joo Note to self check out new fitness center 7 Dont need towels D gt a Double click to maximize Notes File Edit View Insert Format Tools Table Arial ipt B Uf H EE 4 ig E o Note to self check out new finess cemer 7 Dont need towels Figure 166 Maximizing and Restoring a Tool To open Notes in floating windows that remain open when another Thought is active Activate the Thought whose Note should remain open in a separate window click the Thought menu then click the Open Notes Window command J Tip Click the Reset Tools Layout command on the Options menu any time to restore the Tools to the default layout TheBrain 7 User Guide 150 Notes Notes menu bar Notes button bar Options Window Help Using TheBrain Tools Arrange Thoughts by Thought Types Window Wander Search Web Fa Show Forgotten Thoughts Set Theme gt Save Theme As on My Web Se 0 Mp Manage Saved Themes Select Wallpaper Business Friends 0 8Friends 0 Show Toolbar Reset Tools Layout ught Tags Search Reports Calendar Advanced tes and other tool windows iR a a Spell Check Thoughts Set Dictionary gt Preferences Figure 167 Restoring the Default Tool Tabs Layout Notes File Edit View Insert Format Tools Table
188. onship you create between them Thoughts may be closely or distantly related Thoughts are considered to be closely related when they are linked directly or are siblings In the default view of the Plex only close Thoughts of the active Thought are always displayed in the Plex Thoughts that are one additional step generation away from the active Thought can be displayed using the Expanded view In Figure 33 many distant Thoughts are displayed using the Expanded view See Advanced Navigation and Alternate Views on page 126 for information about the different view options TheBrain 7 User Guide 31 Opening a Brain Navigating Your Brain When there is no Brain is open TheBrain shows a list of all your available Brains both locally and online TheBrain 7 File Edit Thought View Options Window Help lt gt a A 0x Tools PersonalBrain 6 The BrainTechnologies Clients EXP Support Sherman Hu eSolutions Consulting Connected to http www webbrain com as mcaton Logout z O Video Tutorials EKP Support O Support Center Local and Online C My Brains m 4 Tip 3 104 gt LorBloom Pins Local and Online v Use pins to reach frequently used Thoughts Select C My Brains Create Pin from the Thought menu Shakespeare R 0 Local and Online w C My Brains TheBrain Pro Edition eSolutions Const Update Available Version 7 0 4 1 Local includes the following Various fixes and enhanceme
189. or URL me Open Folder Open the folder that contains all internal files for the Thought This folder is also referred to as the GUID Global Unique Identifying Directory Open Attachment Open the currently selected attachment in list Delete Attachment Delete the currently selected attachment in list 15 Copy Attachment Copy the currently selected attachment in list to the clipboard Cut Attachment Copy the currently selected attachment in list to the clipboard and delete it from its current location Paste Attachment Place the clipboard contents into the list of attachments Sort Name Sort Select an item Name Size Type Modified or Location on which you want to sort the attachment list in ascending or descending order Click the item a second time to change the sort order Private Private Select to make the Thought private Keeping the Thought Tool Open You can keep multiple Thought windows for multiple Thoughts open at once This may come in handy when you want to transfer attachments from one Thought to another TheBrain 7 User Guide 164 Using TheBrain Tools To open the Thought tool in a separate window Right click the Thought then click the Open Thought Window command on the context menu A separate Thought window will open You can move and size this window as you would other windows Close the window by clicking its close X button when you no longer need it o
190. p Your Brains YOGA GEAR Commercial E Properties i Add Attachment Cancel Save Color Label Private Bo Z U tT F lg Y Figure 231 Buttons for Editing Notes Automatic Brain Cloud Synchronization TheBrain toolbar has a Synchronize with TheBrain Cloud Services button File Edit Thought View Options Window Help lt gt A O suot H xO A Synchronize with TheBrain Cloud Services Figure 232 Synchronize with TheBrain Cloud Services Button To select or deselect automatic Brain synchronization 1 Click the Synchronize with TheBrain Cloud Services button 2 Click the Sync this Brain Automatically check box to perform an automatic synchronization every five minutes Otherwise leave the check box unselected Synchronization only occurs when there is an Internet connection aa After synchronization any changes made locally can no longer be undone To prevent accidental loss of undo functionality automatic synchronizations are not performed within 30 seconds of any undoable activity This provides a 30 second window in which to undo actions if needed To perform a synchronization as of a specific date 1 Click the Synchronize with TheBrain Cloud Services button 2 Click the Force re sync check box to select it TheBrain 7 User Guide 207 Share Synchronize and Back Up Your Brains Synchronize with TheBrain Cloud Services Last successful sync Today 11 45 AM Username or Email mcaton
191. pecific Thought would override the label of any Thought type assigned to that Thought Assigning a Type During Thought Creation 1 Activate the parent Thought drag down from the child gate then release the mouse button The Create Child dialog will open Type names for one or more new Thoughts as usual J Clients Create Child N a Lintyped Building Dinner Places Golf Buddy People Person Live Entertainment Figure 110 Create Child Dialog Box 2 Click the Type button then click the Type of your choice 3 Click the green button showing a check mark to save the new Thought s and close the dialog box as usual Capturing Pictures for a Thought Type 1 TheBrain 7 User Guide Navigate to where the picture is so that it is ready to be captured then return to TheBrain and open the Thought tool Activate a Thought that has a type for which you want to capture a picture Click the Type button and select the Edit Type command Click the Icon button to the left then select Capture Thought Icon Cross hairs will appear on the screen Click on the two opposite corners of the area of the screen you want to use lf you make a mistake press the Esc key start over The area you selected will instantly be added as the Thought type s icon 102 Thought and Link Properties Super Types TheBrain supports multiple levels of types for advanced modeling Just like a Thought can hav
192. pen See Adding Files Web Pages and Folders beginning on page 112 for more information about working with attachments Tags Thought Tags Search Reports Calendar re amp 3 Before Leaving for Vacation o 1 Q2 4 Classes 4 Q3 0 Handouts 5 104 1 My Holiday 0 Rogel 4 Priority 1 0 Tips 4 fFlaqi 2 To de Figure 189 The Tags Tool Tags are useful for flagging Thoughts that you want to be able to reference as a group but don t want to have to share a common parent For example you may want to create a To do tag so you can get a list of all of these Thoughts very quickly Almost everything related to tags can be done from the Tags tool Tags can be created deleted edited assigned and activated from here Thoughts can have one or many tags at the same time Tag Thoughts are global for a Brain and can be toggled on and off for the active Thought in the Tags tool When a Tag Thought is active the Thought tab displays the tag properties Each tag that is applied to the active Thought is displayed in bold and with the check box filled A number to the right of each tag s name indicates how many Thoughts that tag has been applied to Creating a Tag 1 Either click the Tags tool or right click a Thought then click the Tags command 2 Click the Create button or the New Tag command on the context menu TheBrain 7 User Guide 165 Using TheBrain Tools 3 Type aname for the
193. pleted in the context menu To change the Completed status double click the event and change the number in the Percent complete field Once the event is marked as complete associated reminders will no longer display Options Reminder T Add Event Priority Edit Event Delete Event Uniink from Movies V Completed ue Figure 211 A Completed Event Completed events are automatically crossed off in the Calendar Deleting an Event To delete an event on the Calendar click on it and then click the Delete button In Day view you can delete multiple events on the same day by holding down the Ctrl key as you click each event to select non adjacent events or click the first event in the list and then hold down the Shift key as you click the last event to be included in the selection All selected events will be deleted when you click the Delete button Thought Tags Reports Calendar Search S Today A Add X Delete 4 events November 2010 gt _ Mon Tue wed Thu Fri Sat Sun Snoozing and Dismissing Events Events can be snoozed and dismissed in the Past Due Reminders dialog box which displays when one or more events are past due or a reminder is activated Click the row for the entry of your choice then click the Dismiss or Snooze button Optionally select when you want to be reminded in the Remind again in field TheBrain 7 User Guide 189 Using TheBrain Tools
194. rag the slider towards far for a larger indentation between Thoughts at different levels of the outline Search Preferences The UI settings affect how TheBrain works globally no matter which Brain is open when you make your choices Search Preferences Ex 3 General Look amp Feel Views Search Colors Advanced Accelerators Search _ Merge Thought and content results Only display one search result per Thought W Index File attachments V Index URL attachments Maximum results size 100 v Results per page 10 v Default sort Relevance v Maximum file size to index 5 MB v Refresh Web pages index Never w Filter under active upto 3 w clicks away Figure 67 Search Section of the Preferences Dialog Box TheBrain 7 User Guide 61 Customizing Your Brain s Environment Search When selected Merge Thought and content All search results will be merged into one large results group Only display one search If both the Thought name and the content result per Thought have a search result the Thought will only show up once in the search results list Index File attachments All file attachments external links and internally stored will be indexed when possible Index URL attachments All URL attachments will be indexed when possible Additional Search Instructions Maximum results size Select the number of search results to find 100 1 000 or 10 000 Results per page S
195. rain Windows Internet Explorer eS l C PersonalBrainFiles 4 x Yahoo Search File Edit View Favorites Tools Help w wd Jane s Brain a y D y am y Pagey Jane s Brain Friends Company Web Site ane s Brain Note to self check out new fitness center gt Key Resources My Latest Preoccupations My Web gt Services Business Feb 6 2009 11 20 AM Fifi Klein gt THeEBRAIN y amp Computer Protected Mode Off Figure 243 Exported Simple HTML Brain Exporting Your Brain as XML for BrainEKP TheBrain can also export your Brain as a single file containing all the data This format is intended for use with TheBrain s enterprise product BrainEKP which offers a multiple user collaborative environment for building an organization wide Brain The resulting file is a Brain Archive PBA file which contains XML for all your Brain s data HTML for notes and files for attachments This file format may also be used by some third party software To export your Brain as XML for BrainEKP 1 Click the File menu point to the Export submenu then click the XML for BrainEKP command The Export Options dialog box will be displayed You can change any of the default settings in the dialog box as appropriate Click OK to begin the export Copying Thoughts into Other Applications as an Outline You can copy Thoughts from the Selection box into other programs such as Microsoft Word or Excel and the
196. rain and TheBrain Cloud Services you can use your Brain on multiple computers and synchronize changes Any changes you make to your Brain on one machine will be reflected on every other machine through synchronization Cloud synchronization is protected using 128 bit AES Encryption This is the same encryption used by the US government to protect classified information e Port 443 is used for encrypted syncs If your firewall does not enable an SSL connection you can disable encryption by clicking the Options menu the Preferences command then the Advanced tab and then typing http webbrain com in the Server address field If no protocol is specified the default is https P Make sure you have created an account on TheBrain com before you begin synchronizing Some Cloud services require a subscription fee To synchronize your Brain 1 With the Brain to be synchronized open click the File menu then click the Synchronize with TheBrain Cloud Services command Edit Thought View Options Window Help New Brain Ctrl N Open Brain Ctrl O Logout Synchronize with TheBrain Cloud Services SS Sa aS Bes ease alee eral ee lL Figure 226 Synchronize with TheBrain Cloud Services Command 2 Enter your Brain account Username or Email address then click the OK button A progress bar will display the status of the transfer TheBrain 7 User Guide 204 Share Synchronize and Back Up Your Brains gt Synchronize with
197. re display TheBrain 7 User Guide 137 Advanced Navigation and Alternate Views Scroll Bars When your Brain is in Normal view and there are more Thoughts linked to the active Thought than those currently showing in the Plex you will see TheBrain s vertical and or horizontal scroll bars You can drag the scroll box in the bar to view Thoughts that are off the screen The size of the scroll box automatically adjusts to give you an approximate idea of how much content there is off screen a smaller scroll box means there is more off screen data Jane s Brain oS lat File Edit Thought View Options Window Help 4s A e Tou 9 gt O Scroll bar box size indicates that around E fi ee a _SBAnimais and Nat f lt currently ne S l Stella E Eio showing Causes 5 D _ Contact Notes etia E Reed Victoria pe O ngn Reggie or a Stu D W Personal O Contact Notes O Stella Figure 154 Appearance of Scroll Bars Indicates Off screen Volume Filtering Thoughts from the View report This display filtering feature lets you apply your report criteria to the display This can be used to show or hide only Thoughts that match the criteria you select Filter by tag type date range attachment or anything else you can report on gt You can temporarily hide or show Thoughts in the Plex based on the current To filter the display in the Plex 1 Create a report or se
198. ries to classify groups of information They serve to indirectly connect their child Thoughts as siblings Jumps Jump relationships are usually used to link two pieces of information that are exclusively related meaning that the two items are related to each other but neither represents a group that the other is a part of Let s move on to an example to explore these relationship types Imagine that you are the owner of a company and you are reviewing personnel files Each employee has a file You decide it makes sense to organize your employees by department Your Brain is called My Brain From My Brain you create a child Thought called My Company see Figure 28 My Brain is now My Company s parent Thought You create four child Thoughts from My Company Manufacturing Sales Service and Billing These departments are sibling Thoughts of each other File Edit Thought View Options Window Help gt A Y Stour 9 x0 My By aif My Company Biling Manuiactunng Figure 28 Sample Brain TheBrain 7 User Guide 2 Understanding Thought Relationships Now you go to each department and create more child Thoughts one for each employee of the department If an employee splits time between two departments you can make him a child Thought of both departments he ll appear in both and you won t have to duplicate his file In this example Bob is a child Thought of both Manufacturing and Sales see Figure 29 This is one of the
199. rivate Paste attachment from the clipboard ia s Official Tduris A Delete selected 71 5 KB attachment Jul 5 2007 2 09 PM Open selected attachment List of attachments Figure 186 Thought Tab All attachments associated with a Thought are visible when the Thought tab is active This offers a central consolidated location for viewing and managing a Thought s name type display characteristics label tags and attachments The Thought tab is temporarily replaced by the Link tab when a link is highlighted or selected See Changing Link Properties beginning on page 105 for information about the Link tool A message Is shown when the active Thought is a Type or a tag Calendar Tags Search Reports Thought j CD To do Show hint in Plex d 4 a 9 MS P Sort name Figure 187 Thought Tool for a Tag When Spell Check Thoughts is selected on the Options menu as it is by default spelling is also automatically checked in the Label field TheBrain 7 User Guide 163 Using TheBrain Tools Calendar Tags Search Reports Thought The Daily Show Citizens G Label Showes o 4 F eerie Type u Name Location Amazon http www amazon Figure 188 Spell Checking for Labels Using the Thought Toolbar Here is an overview of what you can accomplish using the buttons in the Thought tab g Add Attachment Create a new file or attach an existing file folder
200. rmation TheBrain 7 User Guide 223 Brain Maintenance is all stored inside the _ brain folder Attachments for your Thoughts are stored in the Files subfolder of the _ brain folder The size of a_brain folder depends on how many Thoughts it contains and how much content is associated with each Thought TheBrain 7 User Guide 224 Some Sample Brain Applications Some Sample Brain Applications The following examples are provided to help you get your creative juices flowing Perhaps these ideas will help you design and develop Brains that fit your personal needs Note that topics in these examples could easily all simply be sections within a larger Brain Many people find that keeping a single Brain suits their style of working and thinking better than separating information into different Brains Project Management Brain With TheBrain s visual interface you can create an all encompassing view of your projects to see even the most complex relationships more intuitively Your project brain will help you take control of your information and execute more effectively Web site Going Live Cool Reference Sites Team Design ZB User Demographics Development Vendors Partners Project Milestones Web site Traffic Create a Thought for each project goal and objective Under these Thoughts you can spin off additional Thoughts with all the resources you need to achieve each goal Clients AN SUGE Z Projects In Process
201. roxy Settings Proxy server requires suthenticatbon Password 1 Gf needed Wander Animation Setup Fast 0 5s g Show Activated Thought as Background Figure 69 The Advanced Tab of the Preferences Dialog Box Options When selected Sort instant results by most Results of instant activation searches will recently activated display the most recently activated Thoughts first Enable context sensitive The context sensitive name feature will be names active and when you type a comma before or after the Thought name its parent s name will be included TheBrain 7 User Guide 65 Customizing Your Brain s Environment Options When selected Save images from the Images copied and pasted into TheBrain from Internet locally the Internet will be saved locally in the Brain rather than linked to the original URL Hide temporary files in Temporary files are hidden the Thought Thought folders folders Use Tablet compatible edit Edit boxes that are compatible with Tablets boxes are displayed Show memory usage in TheBrain s memory usage is displayed in the toolbar toolbar Proxy Settings lf you are unable to synchronize your Brain with TheBrain Cloud due to a proxy server or restricted ports on your network the Proxy settings can be used to customize the synchronization process Check with your network administrator for the appropriate information for these fields Wander Animation Set
202. rst step is the same no matter which Web mail program you are using Activate the Thought that will be the parent of the Yahoo Mail or Gmail content TheBrain 7 User Guide 197 Using Web Mail with Your Brain Adding Contacts to Thoughts Yahoo Mail Description Drag the screen name link for the contact from the Contacts tab in Yahoo Mail into the Plex The new child Thought will be named Sign in to Yahoo and it will automatically have an attachment with the same name You may want to rename it based on the contact s name If you are signed in to Yahoo Mail opening the attachment will open the contact in the Yahoo Mail program Delete Send Mail Add to C Contact Information C Emerica Stul Edit emerso denti yaho 0 com er Cp To facilitate opening a pre addressed message to a contact Drag the email address link for the contact from the Contacts tab in Yahoo Mail into the Plex The new child Thought will be named The best web based email and it will automatically have an attachment with the same name You may want to rename it based on the contact s name If you are signed in to Yahoo Mail opening the attachment will open a Yahoo Mail Compose Mail window with a message pre addressed to this contact E Emerica stul Edit stud Adding Messages to Thoughts Web Mail Description Yahoo Mail Drag the email message s subject from any Yahoo Mail folder into the Plex The ne
203. rstanding Thought Relationships ccccssesseseseseeeeeeeeneeeeseeeeseeeseeeeeeseneeoenes 27 Pets Ol TOUN Seas see ce sanssacceseenscesaacceneesecaee saaaecssesacssee TE 29 INAV IG AUIING VOUT Brass E ES 31 JPNN A Bra aean aE Ei Ei EE E EEEE EEA 32 DPSnno CONE isra E E E O E 33 Previewing Thought Content cccccceccccseceeeeeeeceeeesseeeeseeeeseueesseeeeseeeessaeeesees 33 FMVS aid cee cree E yoda Sect E sentir eed acetate E 33 Activating Recent Thoughts The Past Thought List ccccecceeeeeeeeeeeeeee 35 MVS teat PACU AU a AT AEE EAA ATE A E 36 Customizing Your Brain s Environment c0cccseceeeeeseeesensesssessensenssonsenssoeeeeeeseees 39 TheBrain s Default SettingS ccccccccccsecceeeeeeceeeeeeseeeeeeceeeseeseeeseeseeeseeseeeseeees 39 Customizing The Brain Window cccccccccsecceceeeeceeeeseeeeeaeeesseeeeseeesseeesanees 40 Using Your Brain in Transparent Mode cccccceseeeeeeeeeeeeeaeeeeeeeeneeeeaeeens 43 SWitehing to MIME WO GS ssasesescrna tos sonanesaeiedyiosnevauedasiecudesntaesincuieannennienecuien 44 Maximizing and Restoring the PICX ccccseccseceneeeneeeneeeneeseeeneeeseeeseeeneeeseeenes 45 MOVING and RESIZING the PleX cccessinssicavseuitannancvdcavaewttenvansedanaesttecvandeicevuentteceances 45 Customizing Your Brain s ADD arance ccccccecsecceeceeteeteeeeeeeceeeeeeteeseeseeeaes 46 INODE cas fa esses E E E E E EE E ceed reeeees 46
204. rtual camera Tip where you can find more details about this step your guided tour Take five this is a good place to take a break if you want one Exit here this marks the end of your guided tour Let s go Part 1 Explore the Brain Window Itinerary You ll start up TheBrain create a new Brain and tour through the components of the Brain window D Start up TheBrain unless it s already running You can select TheBrain from the Start menu Figure 10 Starting TheBrain TheBrain 7 User Guide 10 A Guided Tour of TheBrain Start Up When you start you must log in to your Brain account This enables integration with any subscriptions you may have The Welcome dialog box provides the ability to a sign up for an account and also provides a link for choosing to not connect to any server Welcome to TheBrain it starts with a single Thought and grows more powerful as you use it Think of it as a iving mind map with unimited space for everything you want are learning or need to remember Each idea can grow and evolve with al related Thoughts instead of being separated in folders or ists Learn more at Thenrain com Don t have an account Smu You are logging in to webbrain com Figure 11 TheBrain 7 Welcome Screen If you do not have a Brain account click the Sign Up button to create one If you do not wish to run a registered version of TheBrain click the Do Not Connect to the Server link to r
205. s Cammittee Figure 249 After Importing 2 In your Brain activate the Thought that will be the parent of the inserted outline click the Edit menu and then click the Paste Outline command A progress bar will show the new Thoughts being pasted in File Edit Thought View Options Window Help lt Undo e Redo Copy Thought Copy as Text Copy Thought URL Capture Image to Clipboard Paste Wallpaper Paste Outline Add Stella to s Paste hierarchically indented text as Thoughts Figure 250 Pasting an Outline from Another Application 3 In the event of duplicate names the Thought Name Exists box will display In this case select the option of your choice from the drop down list and then click the OK button TheBrain 7 User Guide 222 Brain Maintenance Thought Name Exists gt The Thought name President already exists Alwa nk to exis Always link to existing Link to President Always create new Thought Create New Cancel Paste Figure 251 Handing Duplicate Thought Names Click Link to Thought name to avoid inserting a new Thought with an existing name and instead to automatically create a link from the existing Thought to the new Thoughts being pasted in Click Create New to allow duplicate Thought names and not link to the original Thought with the same name Click Cancel Paste to abort the operation Brain Maintenance Backing Up Your Brain You can back up your Brai
206. s appear in this font throughout the guide in order to stand out Note to Macintosh Users ya Right clicking Most features in TheBrain can be accessed with just a single click of your primary mouse button However there are several context sensitive shortcuts available in context menus which appear when right clicking On a Macintosh many systems do not have a right mouse button To access a context menu just hold down the Control key while you click Note that many mice can be set up to interpret clicks on each side of the main button differently so that Control clicking is not necessary To enable this alter the Mouse settings in the System Preferences area of your Mac Select Secondary Button for the right side of the mouse Here is a list of working definitions for the basic terms used throughout TheBrain Brain A collection of associated Thoughts each of which can have content You can create multiple Brains Thought The topics that you link together in your Brain are called Thoughts and are the basic unit of a Brain A Thought can represent anything you want it to It can include an icon notes or one or more attachments such as files and Web sites or it can have no content at all and simply act as a subject heading or organizer Minimally a Thought has a name Plex The visible graphical portion of your Brain that displays your Thoughts TheBrain 7 User Guide 3 Introduction Tools Window The portion of the
207. s child zone below it Parent Thoughts of the active Thought appear in the parent zone above the active Thought A Thought without a parent Thought A parentless Thought is often a jump Thought or a Thought representing a subject heading or organizer Usually the first Thought in a Brain generally named after the user is a parentless Thought 234 Past Thought list Pin Plex Remember Search field Search button Siblings Template Thought Thought Type TheBrain 7 User Guide Glossary The scrollable list of Thoughts at the bottom of the Plex arranged in the order activated The most recently activated Thought is the rightmost Thought in the list An entry point to a Brain Click a pin to activate its Thought A pin is created by dragging a Thought to the area immediately below the menu bar The pin stays there until it is removed by being dragged into the menu bar or title bar You can also create a pin of the active Thought from the Thought menu The visible portion of your Brain includes the active Thought its close relations and the links between them lt also includes the Search box the Past Thought List and navigation tools A Thought that has been removed from the Plex by forgetting can be remembered by dragging a Link from it to any existing Thought in the Plex window that is not forgotten The field to the left of the Search button at the bottom of the Plex Type text in this field t
208. s into your Brain You can drag and drop any of these items into your Brain and they will be maintained as links directly to the original item inside of Outlook These features apply only to Outlook and are not applicable to Outlook Express Adding Contacts to Thoughts Contacts added to your Thoughts are automatically linked directly to the original item inside of Outlook 1 Activate the Thought with which the Contact will be associated 2 In Outlook navigate to the Contact of your choice and drag it to your Brain Drop the Contact in an empty area of the Plex to create a new Thought or drop it on top of an existing Thought to add an attachment for the Contact to that Thought Or hold down the Ctrl key while dragging and dropping to create a copy of the item instead of linking to the item that is stored inside Outlook TheBrain 7 User Guide 194 Using Outlook with Your Brain Topka cp Genan Going to ge oH a ee ibbean oSm Hawaii airs Olcia Tounsm Adams Mary gt Vacation Mary Aamo OF Tropical Getways Going to See Fa es 555 111 11 Pye _ 4 gt Hotels 555 222 2222 Hi ime _ ia of Hawall s Off cial Tourism Site ha 123 Main Street see esagee EEEE Anytown CA 90000 i gaada nan i g Man ATs 0 Pers D 2 Mary Adams O0 F Tropical Getwa Thought Tags Reports Calendar Search ols Table jor Mary Adams Label hd B I ANAF HR A AX E Sort Size Type untyped a y bey Mary Ada
209. secceeeseeeneeeneeeneeeneeeseeeneeeaeeeaaes 120 Creating Virtual Thoughts by Dragging and Dropping Folders 0008 122 Adding a Template File to Your Bralin cccccccceeceseeeceeeeceeeseeeseeeesseesaeeesanes 124 Advanced Navigation and Alternate VieWS cccsccssseseeseeeseeesseseeseeeseseneeneneeoenes 126 Changing How You View Your Thoughts ccccceececeeeeeceeeesaeeeesaeeesaeeessees 126 Using OUTING VIC Wine 25 Ste ctect tthe besa ek steituat aa a east a es tate 128 Using Expanded ViOW ccccccccsscccesccceeeceuceceeeceeecsusecueeseecsusesseeseeeessusensess 129 Expanding All Thoughts by One Generation cccccseeeeeeeeeeeeeeseeeeeeeees 132 Maintaining the Active Thought While Expanding the View 6c 132 Collapsing All TMOUGQIUS aenn henctasktecusaanieudecentecsennioiaeomtaccd 132 Expanding and Collapsing Individual Thoughts cccseseeeseeeeeeeeeeeeees 133 Panning and Scaling the Expanded VieW cccccsececseceeeeeeeeeeeeeaeeeeeaees 133 Adjusting the Distance Between Thoughts ccceeeeeeeeeeeeeeeeeeeeeeeeeeees 134 Dragging Thoughts to Different Locations in the Plex cceeeeeeeeeeeeees 134 Saving Expanded ViCWS isiscesioeteecbed seen Satoieceencbees a ee dence ave 135 TheBrain 7 User Guide iii Table of Contents Managing Saved VieWSisarsie nein a nev waanii mend mnmenantanuntantes 136 1 0 Fe Co nen er ee e
210. source can be anything a company logo a photo or part of an Excel worksheet or PDF file To capture an area of the screen as a Thought icon 1 Make sure the screen item you want to capture is visible then activate the Thought that will receive the new icon 2 Right click the Thought or click the Thought menu then click the Capture Thought Icon command or press Ctrl Shift l Your Brain will be hidden temporarily and red cross hairs will appear on the screen TheBrain 7 User Guide 96 Thought and Link Properties 3 Drag a rectangle around the area to be captured by dragging the mouse in a diagonal line from one corner of the rectangle to the opposite corner then releasing the mouse button i EJPat Green Figure 103 Capturing an Image as a Thought Icon When the mouse button is released the area that was selected will appear as the Thought s icon To capture an area of the screen and copy it to the clipboard 1 Click the Edit menu then click the Capture Image to Clipboard command File Thought View Options Win 4 Undo s amp Redo Set Thought Icon Copy Thought Copy as Text Capture Image In Gipboars Paste Wallpaper Figure 104 Capturing an Image to the Clipboard 2 Drag a rectangle around the area to be captured by dragging the mouse in a diagonal line from one corner of the rectangle to the opposite corner then releasing the mouse button Images in the clipboard can be pasted as att
211. ssages background Messages outline Messages text Scrollbar fill Scrollbar highlighted Scrollbar outline ox cancel _ Figure 95 Colors Section of Preferences Dialog Box 4 Click the color of your choice then click the OK button 5 Click the OK button in the Preferences dialog box Changing the Size of Thought Text You can change the size of your Thoughts by using the mouse wheel Sliding the wheel up away from you while hovering the mouse over the active Thought makes all Thoughts larger sliding it down towards you makes all Thoughts smaller You can also change the size of all Thoughts by dragging the resizing circle that appears behind the active Thought TheBrain 7 User Guide 91 Thought and Link Properties jane s Brain pinna oK i z ey Resou ces oD my Latest Preoccupations a te simy wep Seryices Business oSfPersonal eS n Jape Brain Resizing circle P gam Ea Key Resources My Web Seryices Business L lt My Latest Preoccupations Personal Figure 96 Changing Size of Thought Text Changing a Thought s Text Color You can assign a specific color to a Thought so that it stands out visually To assign a color to a Thought 1 Activate the Thought and click the Thought tool Or right click the Thought you want to change and select Open Thought Window on the context menu 2 Click the Select Thought Color button then click the Set Color command The Select
212. st the amount of blue you can click in a blue area then adjust the vertical slider TheBrain 7 User Guide 93 Thought and Link Properties Method Notes Use the radio buttons Selecting a radio button not only changes the large and spinner arrows circle to a square or changes the square back to a circle depending on the option This also locks or selects that color For example if you select the radio button next to red and click within the square it will change the color but it will not change the level of red in the color It s locked down at whatever setting you selected for red Hue Using the Hue spinner arrows moves the slider indicator up or down based on the values Sat Using the Saturation spinner arrows moves the small selection circle within the large color square left or right based on the values Bri Using the Brightness spinner arrows moves the small selection circle within the large color Square up or down based on the values The Bri radio button is selected by default each time the Choose a Color dialog box is accessed Red Adjust the amount of red in the current color or click the radio button to lock in the shade Green Adjust the amount of green in the current color or click the radio button to lock in the shade Blue Adjust the amount of blue in the current color or click the radio button to lock in the shade Enter a hex value If you know the hex value for the shade of your choice you
213. sueecseessneenaess 200 Searching File Attachments ccccecccceececeeeeeceeeceeeesseeeeseueesseeeeseeeesseeesees 202 Share Synchronize and Back Up Your Bralns ccccssseessseeeeeeeeeneeeeseeseeneesees 203 Synchronizing Your Braats 5eqceet aocevieee aaa anaa a aiaa 204 Creating Online Backup Copies of Your Brain cccsccceeseeeeeeeeeseeeeseeeeeees 205 exo litre OUr ONING Bra aska n mentee ne mere ner emia neem eennne ner mee erent nie 206 TheBrain 7 User Guide V Table of Contents Automatic Brain Cloud Synchronization ccccccccseeccceeceseeeeeceeeeseeeesseeeeeaeess 207 Using BrainZip to Send Your Brain to Others ccceceeeeeeeeeeeeeeeeeeeeeeeeeeeeens 208 Creating a BIGINZMD sesser asea aAA ERNA 209 Downloading BrainZiDS saamin dams iiat dansutaicunawntdamaueeicunanteans 210 Publishing Your Brain on TheBrain Cloud ccccccecseeeeseeeeeeeeeeeeeeeeeeeeeeeeess 211 Exporting Your Brain to a SiteBrain Web Site cc ceeccceeeeeseeeeeeeeeseeeeeeeeens 212 Exporting Your Brain as a Simple HT ML cccceeccceeeeseeeseeeeseeeeseeeseeeeseees 215 Exporting Your Brain as XML for BrainEKP ccceeecseeeseeeeeeeeeeeeeeeeeesaeees 216 Copying Thoughts into Other Applications as an OUTliNG ccececeeeeeeeee ees 216 Importing Word OUtliNGS cccccceccceecccceeeeceeeeeaeeeeseeceseeeeeseeeessneeeseeesanees 217 CODYN QUINES WIN OVS S aaas S 218
214. t e Presentation mode takes over the entire screen and automatically hides the Past Thought list Entering Presentation Mode Right click a blank area in the Plex then click the Presentation Mode command Or optionally click the Window menu then click the Presentation Mode command Exiting Presentation Mode Press the Esc key or right click a blank area in the Plex then click the Presentation Mode command to de select it Hiding Pins While Presenting If you like you can prevent pins from showing when your Brain is in Presentation mode 1 Click the Options menu then click the Preferences command Or optionally right click a blank area in the Plex then click Preferences 2 Click the UI button at the top of the Preferences dialog box 3 Click the Hide pins in presentation mode check box 4 Click OK to save your setting TheBrain 7 User Guide 140 Advanced Navigation and Alternate Views r 4 Preferences x EBSfRPBaY General Look amp Feel Views Search Colors Advanced Accelerators General User Interface Mouse wheel resizing E Show virtual Thoughts for folders Click active Thought to open create Activate last created Thought Update tools on highlight of Thoughts and links Automatically capitalize Thoughts on creation 7 Highlight recently created Thoughts Forget Thoughts before deleting C Double click maximizes plex On drag and drop of files Link to dropped fil
215. t Activate Uses All Words Within Thought Names i Accents are ignored when matching Thought names Also when two or more e matches with the same name are found the names of their parent or jump Thoughts are also displayed so you can differentiate them You can search for Thoughts by typing the first letter s of separate words and the letters can be in any sequence for example to find the Family and Friends Thought you could type fa fr or fr fa or fa and fri or even f a f Family and Friends a Cem j Figure 41 Use First Letters of Separate Words for Instant Activate You can make the Instant Activation field wider or narrower by dragging its right most border qv Search Notes Figure 42 Resizing the Instant Activation Field TheBrain 7 User Guide 37 Navigating Your Brain You can also resize the list box that appears as you begin typing in the Instant Activation field i Amazon com Books Apple iPod iTunes Store this week Alice s Restaurant Activities Airline Numbers v 9 Animals and Nature M1 Ann anymail com a Search O Su Figure 43 Resizing the Instant Activation Results List hai In addition to the results that appear as you type you can do a full search of all the content of your Brain by clicking the Search button or pressing the Enter key once you have entered the word or phrase you are looking for For more information about
216. t Tools Layout White Advanced Tools Layout i a e t z RS ces Busi Label V Spell Check Thoughts pes Business Rats Set Dictionary Preferences Figure 55 Selecting a Theme TheBrain 7 User Guide 47 Customizing Your Brain s Environment The Theme you selected will be applied If you aren t pleased with the result select a different theme Note that the default Theme Dark Blue can be selected from the menu All of the options that are contained in a Theme can also be adjusted individually as described below Once you have adjusted the look of your Brain you can save it as anew Theme for easy access or to use with other Brains 1 Click the Options menu 2 Click the Save Themes As command The following dialog box will be displayed gt Enter the name of the theme The theme will include color font and wallpaper settings Yellow Rose esi Cancel Figure 56 Save Theme Dialog Box 3 Type a name for the new Theme then click the OK button The Theme will be listed on the Set Theme sub menu the next time you open it tions Window Help Arrange Thoughts by b Thought Types Window Wander Search Web F4 Show Forgotten Thoughts Set Theme N 4 Black Save Theme As Dark Grey Manage Saved Themes Default Dark Biue Select Wallpaper Light Blue Light Grey V Show Toolbar Red Links Reset Tools Layout MINIS Advanced Tools Layout Yellow Rose V Spell Check Thou
217. t View Options Window Help New Brain Ctri N Open Brain Ctrl O Synchronize with WebBrain Synchronize Calendar with Google Calendar Merge Brain Rename Brain Import data from a Brain Create BrainZip Ctri R Figure 246 Merging Brains 3 Use the Select TheBrain File dialog box to choose the Brain you want to merge into the active Brain 4 Click the Yes button to acknowledge that merging is not an action that can be undone 5 A progress bar will display as the Brains are merged When the merge is complete the Thought that was active at the start of the merge will be linked to the last active Thought from the merged Brain The only Brain that is changed is the one that is open when you begin the merge procedure The Brain you select during step 3 is not changed at all TheBrain 7 User Guide 220 Importing Information Into Your Brain Importing BrainXMLs Brains that have been exported into an XML format or properly formatted XML that has been generated outside of TheBrain can easily be imported back into another Brain as a child of the active Thought 1 Activate the Thought that will receive the imported XML 2 Click the File menu then click the Import command 3 Click Brain XML navigate to the file of your choice then click the Open button Importing Outlines from Word or Excel into a Brain You can copy content that has been set up in an outline format within Word or Excel into a Brain Once p
218. t connects two Thoughts When used as a verb to link is the act of connecting Thoughts to establish close relationships Links can also show direction to help you visualize relationships Opening Older Brains If you have been using a previous version of TheBrain you may want to download one of the transition guides based on the version you re most familiar with at http www thebrain com manual You will find complete information about what is new and different in the current version TheBrain 7 User Guide Introduction When youre looking at old and new Brain files note that Brains created in TheBrain 7 have filename extensions of brain Brains created in some earlier versions have a brn filename extension To open a Brain that you created in an earlier version 1 Open TheBrain 7 2 Click the File menu click the Open command navigate to the Brain of your choice then click the Open button when the file is selected The following message box will be displayed Convert Brain r m gt This PersonalBrain 3 0 file must be converted before it can be opened The original file will still be available after the conversion Convert now Figure 8 Convert Brain Message Box 3 Click the OK button and TheBrain will begin the conversion process The information will be stored in the same location as the original file If an older orn file was being converted the original brn file and brn folder will not be a
219. t menu Jill disappears from the display Now if you want to show Jill again turn on Forgotten Thoughts Click the Options menu then click Show Forgotten Thoughts The Forgotten Thoughts dialog box can be used to permanenily delete Thoughts or remember them Just click the Thought then click the Delete or TheBrain 7 User Guide 24 A Guided Tour of TheBrain Remember button To turn off the display of forgotten Thoughts again simply close the dialog box Tip If you want to permanently delete a Thought without first forgetting it hold down the Shift key as you right click on it and then select the Delete command Concluding Your Tour If you click the Home button in the Brain toolbar your Brain should look something like this Tour TheBrain 7 o O File Edit Thought View Options Window Help lt gt ai d loloma Reminders Experiments SB Directions Reminders lt New Brain Ideas lips PB Budies To Do s amp h Search PB A Directions T New Brain Ideas Tour panit Thought Tags Search Reports Calendar File Edit View Insert Format Tools Table Tour E Salij ig 6 Ew eo Sig zie ML Wh Sort Name v Type Untyped Prr My tour of TheBrain J Figure 27 Completed Tour Where to go from here You can stay and experiment more with your Tour Brain begin reviewing sections of interest throughout this guide or dive into creating your own Brain You may want to glance at some of the ex
220. ted the information displayed is for the active Thought Because the Search Tool and the Reports Tool do not pertain to specific Thoughts their window content is not affected by the active or highlighted Thought TheBrain 7 User Guide 146 Using TheBrain Tools Mouse points to Debbie Miller so the Note pertains to her Thought w Insert Format Tools Tabie lt Debbie Miller Arial eji x am Der ze E iSort Name Type Snging Buddies Boo Memo to Me Gre Debbie harmony part for Make new fnends but keep the old One is SUVer but the other s goldr Figure 162 Some Tools Pertain to Specific Thoughts To make the Tools window taller or shorter Point at the area just above the Tools window When the sizing mouse pointer appears drag up or down to make the window taller or shorter To make a Tools tab wider or narrower Drag the middle border left or right Drag here to make the Tools window taller or shorter Drag here to make tabs wider or narrower Thought Yags Search Reports Calendar jis Table 4 Greg Carter Label PDAF RIO A Plot Name Type Musc Buddies r Figure 163 Sizing the Tools Window TheBrain 7 User Guide 147 Using TheBrain Tools To separate a Tool from other Tools Drag its tab to the side of the Plex or any other Tool pane You can drop tabs on the side area of any pane to move the associated Tool there lt gt aAR Y Stour o
221. ternal Modern Furniture MC http www moderncollections com 7 Type Untyped Private 1 546 9 KB lt May 28 2010 7 13 PM 1 546 9 KB May 28 2010 7 13 PM You might be surprised at how quickly you can develop a personal resource on your favorite sport or hobby that becomes invaluable to you as you pursue your passion Don t forget to copy and paste Thought icons to your hobby Thoughts for extra pizzazz This is just plain fun For more information on building a Brain for your special interests see the Mind Mapping your Passion recorded event at http www thebrain com products thebrain apps inspiration TheBrain 7 User Guide 228 Some Sample Brain Applications Travel Brain We live in a global village of cities and countries Even if you re not a jetsetter this section of your Brain is invaluable to anyone who wants to maximize their time in the right places when away from home Create a Thought for the location you are visiting link to key destination sites hotels and tourist attractions For instance if there is a specific hotel you like drag and drop its Web page into your Brain to create a Thought for it we Vacation 4 Holidays e Hawaiin Travel You can also use this area of your Brain to create a list of cities that interest you so you can link to activities that you might like to do there sometime down the road In time you ll be able to see the places you should visit based on all the
222. the Past Thought List you can also use the Back and Forward buttons located near the top of the Window to quickly retrace your steps these buttons work just like they do in a Web browser Jane s B File Edit T al Click the Back button to go back to the last active Thought Once you have clicked the Back button the Forward button can be used to re activate the Thought you came from i Back and Forward Mouse Buttons The back and forward buttons available on some mice typically on the left side of the mouse near where you place your thumb may be used to navigate backward and forward in your Brain These mouse buttons perform the same navigation as the Back and Forward buttons in the Brain toolbar shown above Instant Activation You can quickly scan the results of the Instant Activation as you type in the Search box they appear just above your typing To activate one of these TheBrain 7 User Guide 36 Navigating Your Brain results click it with your mouse or use the up arrow down arrow page up and page down keys on the keyboard then press the Enter key The search includes every word in Thought names Results are displayed starting with first word matches and are prioritized based on how recently they have been activated Web Development Team Site Graphics Design References a My Web Services Business Apple iPod iTunes Store this week Company Web Site Tracy Master erm Figure 40 Instan
223. the current sort option then click the option of your choice The current sort order is indicated by the small arrow displayed next to the item on which the list can be sorted Calendar Tags Search Reports Thought Personal Label 2 a oF lA MS Sort name N Type Un w i Competitive Analysis doc N sort attachments A C Brain JaneBrain Jane s Brair prany V Size wW Stats doc A 1 C Brain JaneBrain Jane s Brait Type Files 77 of syn_bug gif Modified Internal Location Jun6 Figure 130 Sorting Attachments Working with Multiple Attachments gt You can add multiple attachments to Thoughts and you can have many types of attachments for a single Thought For example if you have a Thought for a TheBrain 7 User Guide 120 Adding Files Web Pages and Folders person you might attach their blog as a Web page their resume in a file and their contact information as an Outlook link all in the same Thought When there is more than one attachment the number of attachments Is displayed on the Thought icon For example the Thought shown below has two attachments e Movies Figure 131 Number of Attachments Indicator To add a new attachment 1 Activate the Thought to which you want to add an attachment 2 Use any of these four methods to begin adding an attachment Click the Thought menu then click the Attachment command then click the Add Attac
224. tionality TheBrain 7 User Guide 202 Share Synchronize and Back Up Your Brains Share Synchronize and Back Up Your Brains You can use TheBrain Cloud to publish and share your Brain People can view your published Brains whether or not TheBrain is installed on their machines To create a Brain account 1 Go to http www TheBrain com then click the Sign Up button in the top right area of the page Sign N Login About Community Store Download EN Figure 224 Sign Up Button 2 You may also click the Login button and then click the Sign up now link Username or Email Address O Keep me logged in Don t have an account Sign up now It s fast easy and free Figure 225 Login Button 3 Complete all fields in the Sign Up form then click the Sign Up button You will see a message explaining that a confirmation notice has been sent to the email address you provided When you receive the message follow its instructions to click the link and activate your account Allow a few minutes for the email to be delivered Check your SPAM folder if the message doesn t arrive within a reasonable amount of time 4 Now you can return to the www thebrain com page and click the Login button to log in using the information you provided when you signed up TheBrain 7 User Guide 203 Share Synchronize and Back Up Your Brains Synchronizing Your Brain With TheB
225. tive Thought There are four zones the parent zone above the active Thought the child zone below it the jump zone to its left and the sibling zone to its right 236 Index Index A Activate 233 active Thought 4 Active Thought 233 Address Book 200 Advanced tab 66 Analyze Main Thoughts 144 anchor Thoughts 134 attachments 20 74 Attachments 92 95 112 115 116 117 118 119 121 196 Auto Hide 233 Auto Hide button 233 auto hide mode 16 backgrounds 90 Backup Brain 205 Brain window auto hide 40 Brain window float 40 BrainZip 208 209 223 BrainZip create 209 button bar 13 17 25 34 152 234 C Calendar 184 186 188 189 case sensitivity 143 Child 234 236 Child Thought 6 233 circle highlight 15 Collapse All 128 collapse Thought 133 color 90 91 99 107 108 109 Color Preferences 60 63 compatibility 8 Compatibility 8 convert older Brains 8 copy a Thought to another Brain 76 copy a Thought within a Brain 74 copy and paste 115 116 copy formatting 154 copy outlines into a Brain 221 copy Thoughts into another program 217 counting words 161 TheBrain 7 User Guide create multiple Thoughts 15 create Thoughts 14 custom reports create 181 custom reports delete 183 custom reports manage 182 custom reports open 182 custom reports save 182 custom reports save as 183 D D
226. to switch to Transparent Mode pressing the accelerator again will toggle back to the previous mode TheBrain 7 User Guide 42 Show Tools Customizing Your Brain s Environment Using Your Brain in Transparent Mode itle bar a A 1 2 o Friends Company We 4 5 6 7 en 8 Sa Resources 9 My Latest Preoccupations I My Web S 10 pa oF Chocohalics Anonymous 1p Jack os Michael Graves My ment Preoccupations 17 10 Hide Tools Transparent mode button b Site SM Personal Renovations 5 Seach 40 0 Qane s Brain 0 my Latest Pr mr D E F Pergonal Summer Plans oe Theatre of TheBrain EP Tropical Getways Plex resizing handle Figure 48 A Transparent Brain Your Brain will remain in whatever view was active before you activated Transparent Mode To do this Do this Move your Brain Drag the title bar Resize your Brain Drag the resizing handle in the bottom right corner when the mouse appears as a double headed arrow View current information or reminders based on current activity Point to the red button in the top right area of the Plex Switch to Mini Mode Click the title bar see the next section for information about Mini Mode Hide the Notes tool and Thought tool Click the down arrow above the Notes tool Restore the Notes tool and Thought tool Clic
227. trl Shift 3 Ctrl Shift 4 Ctrl equal sign Ctrl minus sign Ctrl Shift P F4 68 Customizing Your Brain s Environment Command Accelerator Getting Started F1 Back Alt Left Forward Alt Right Home Home Focus on Plex Instant Activate F3 Focus on Notes F5 Maximize Plex Cirl Backquote above Tab Pin 1 Ctrl 1 Pin 2 Ctrl 2 Pin 3 Ctrl 3 Pin 4 Ctrl 4 Pin 5 Ctrl 5 Pin 6 Ctrl 6 Pin 7 Ctrl 7 Pin 8 Ctrl 8 Pin 9 Ctrl 9 Pin 10 Cirl 0 Advanced Search F9 Arrow Up A up arrow key Arrow Down down arrow key Arrow Left left arrow key Arrow Right gt right arrow key Expand Collapse Thought in outline view Space bar Forget Delete highlighted Thought or link Delete Activate Thought Enter Open Add Attachment Shift Enter The default keyboard accelerators for Mac OS are standardized to be Mac friendly In particular function keys are not used and most accelerators use the Command key instead of the Ctrl key Create Child Command down arrow key Create Parent Command up arrow key Create Jump Command left arrow key Rename Command Enter Focus on Plex Command G TheBrain 7 User Guide 69 Customizing Your Brain s Environment Focus on Notes Command M Search Web Command E To define your own accelerators 1 Open the Preferences dialog box by either clicking the Options menu then clicking the Preferences command or by right clicking in a blank area of the Plex and
228. ught Tags Reports Calendar Search All gt All dates 7 Sort Name a Filter Off S 1 2 12 00 Plate 2009 24 7 Family History Circle 50 Probability of Closure ABC About Scuba Diving Portal ACRONYM Fall Winter Collection as ___Activitiac Thoughts 1 360 Figure 192 Reporting Based on Tags Adding Notes and Attachments to Tags 1 Click the Tags tab to open the Tags tool then click the tag of your choice 2 Click the Thought tab to display the tag s properties Type Notes and add attachments as you would with other kinds of Thoughts A label indicating that this Thought is a tag appears automatically at the top of the Thought tool when the active Thought is a tag Calendar Tags Search Reports Thought This is a Tag amp Before Leaving for Vacation V Show hint in Plex of amp AX WH Sort Name Figure 193 Thought Tool for a Tag Search TheBrain includes powerful search capabilities You can Search for a Thought and activate it instantly the Instant Activation feature lets you quickly find a Thought by typing a few letters and choosing from a list of hits After you click the Thought of your choice that Thought is automatically activated Search within Notes a robust full text index provides a fast natural language search through all of your notes Search within attached Web pages your searches will automatically extend into any Web pages
229. ughts However you may not want to have identical Thought names because when you see these Thoughts later you won t be able to tell them apart without looking at their parents To remedy this potential dilemma when you type the name of the new Thought start or end the name with a comma The parent Thought name will be added automatically When this Thought is displayed its name will vary depending on the context in which it s viewed If the client Thought is active the client s name will be hidden and it will appear as just Billing Info But when you activate this Thought the full name along with the client s name will appear oN ewGu ys Create Child _ A ae Billing Info ee _ J ABC Inc go AA T When this is entered NewGuys Best YetCo Vewst me TriedNTru it appears as this _ Billing info Calendar Tags Search Reports Thought NewGuys v NewGuys Billing Info CG Lab except when _ ____ active NewGuys Billing Info dS laal a l WD A D Sort Name Thought is active Actual name in Thought tab Figure 74 Sub Category Thoughts The Thought will display its full name when it is active When its parent Thought is active you ll see only the portion of the name that does not repeat the parent s TheBrain 7 User Guide 13 Creating Thoughts name Ensuring that each of your Thoughts has a unique name will help find and identify them more easily Tip The part of
230. ult Settings on page 39 for information about the different way the Brain window can operate TheBrain 7 User Guide 16 A Guided Tour of TheBrain Thought Pins File Edit Thought View Optbons Window Help aA t Ol Stu 08 Thought pins Friends Company Web Site lt Personal EE o ee ee a d 2K ey Respurces a r gt My Latest Preoccupations My Wep Servi W Personal ee my e r Chocoholics Ano a Michael Graves Summer Plans F TheBrain Jack My Latest Preoccup 1 Theatre Fa Tropical Getways Figure 20 Thought Pins in an Existing Brain The area at the top of the Plex just below the Brain toolbar functions like a bulletin board on which you can thumbtack Thoughts you want to keep at your fingertips These quick access shortcuts to Thoughts are called pins No matter where you are in the Plex the pins remain visible 1 Right click the Thought named Reminders then click Create Pin on the context menu 2 Click any other Thought in the Plex When you want to return to the Reminders Thought click the Reminders pin to get there instantly Relationship Changes 1 Create a new child of Tour named Experiments Drag from Tour s child gate down a bit type Experiments and then press the Enter key 2 Now you ve decided that the Experiments Thought should really have an equal relationship with Tour and not be one of its children because you ll use experi
231. un the free version of TheBrain 1 Click the New Brain button on the welcome screen or click the File menu then click the New Brain command 2 In the empty field type Tour New Brain Tour Location C PersonalBrainFiles Figure 12 New Brain Dialog Box TheBrain 7 User Guide 11 A Guided Tour of TheBrain Notice that the Location field displays the path of the folder in which your Brain will be created You can use the Browse button to change the location if necessary 3 Press the Enter key or click the OK button to finish creating a new Brain named Tour Your screen should look similar to this Name of this Brain Tour File Edit Thought View Options Window Help 1 O TheBrain button bar The first Thought in your Brain Past Thought List Search field Search button sie Notes Tools tabs Calendar Tags Search Reports Thought File Edit View Insert Format Tools Table Tour Label Anal ipt Bs UE Beek BW A MP Sort name Type untyped H SE es HU Tools indow Figure 13 The Parts of the Brain Window TheBrain creates your first Thought for you It has the same name as your Brain which you can change later if you want to Since it s the only Thought it s also the active Thought the Thought that s currently selected TheBrain 7 User Guide 12 A Guided Tour of TheBrain The Brain Toolbar Remove the Activate the Expand lin
232. undo your most recent action in Notes Saving Notes While Notes are saved automatically when another Thought is activated if you are typing a note that is very long you may want to perform manual interim saves to guard against losing information in the event of a power failure To save a note manually 1 Click the File menu within the Notes tab 2 Click the Save command o mE e Figure 170 Notes Saved Message A Notes saved message will appear in the upper right area of the Plex to confirm the success of your action The Save command will be grayed in the File menu until you make a new change in the active Note Tip Ctrl S is the keyboard shortcut for saving the active Note Printing Notes To print the active Note click the File menu within the Tools window then click the Print command The Print dialog box will open and you can fine tune your print request Notes may be printed when using a Mac by clicking the Print command on the File menu in the Notes tool Checking Your Spelling A spell checker is automatically at work for your Notes Potential misspellings are automatically highlighted and you can right click to view suggested spellings Click the suggestion of your choice to replace the misspelled word You can customize the dictionary by adding words to it TheBrain 7 User Guide 153 Using TheBrain Tools Notes File Edit View Insert Format Tools Table Arial i2pt B Z U Uhh
233. up The Wander Animation Setup section lets you specify the amount of delay between activations You can drag the slider left or right for faster or slower action Optionally you can select the Show Activated Thought as Background checkbox which is deselected by default TheBrain 7 User Guide 66 Customizing Your Brain s Environment Accelerators Preferences The Accelerator settings affect how TheBrain works globally no matter which of Brain is open when you make your choices Most Brain commands be accessed by keyboard commands which you can customize based on your preferences You can even export your settings to share them with others or to transfer them from one computer to another Accelerstors TheBrain keyboard shortcuts are called accelerators Preferenc ps re ook nee A f L RP BBY General Look amp Feel Colors Advanced Accelerstos To create a keyboard accelerator select a command in this dialog then on your keyboard press one or more modifier keys in conjunction with an alphanumeric or punctuation key To remove an accelerator press Backspace File gt Synchronize with WebBrain File gt Synchronize Calendar with Google Calendar Fie gt Merge Brain Fie gt Rename Brain Fie gt Create BrainZip File gt Close Brain Fie gt Print Plex File gt Page Setup and Mult Page Poster Printing File gt Import gt Folder File gt Import gt IE Favorites File gt Import gt
234. ur choices You can specify the default colors for every item Ee es L Bay Views Search Colors Advanced Accelerators Figure 68 Colors Section of the Preferences Dialog Box Item Description Thoughts background Default color of a Thought s background if Backgrounds is selected in the Look amp Feel section Thoughts selection outline Color of the outline of selected Thoughts Thoughts text Default color of the text of Thoughts Thoughts text forgotten Color of text for forgotten Thoughts Thoughts text private Color of text for private Thoughts Thoughts text shadow Color of the shadow behind the text of Thoughts if Text Shadows is selected in the Look amp Feel section Active Thought outline Color of the outline for the active Thought TheBrain 7 User Guide 63 ltem Customizing Your Brain s Environment Description Active Thought resizing Color of the resizing circle around the active circle Thought Active Thought rotating Color of the rotating active Thought indicator indicator if Active Thought indicator is selected in the Look amp Feel section Background center Color of the background in the center of the Plex if no wallpaper is in use Background top and bottom Color of the background on the top and bottom of the Plex if no wallpaper is in use Gates highlighted C
235. vanced Accelerators Show virtual Thoughts for folders _ Cik active Thought to open create Activate last created Thought J Update tools on highlight of Thoughts and links gama cae a J Automatically capitalize Thoughts on creation J Highight recently created Thoughts J Forget Thoughts before deleting Double cick maximizes plex On drag and drop of fles Link to dropped fles Destination for Explorer Send To Integration Home Thought w ESP Sync tor dipboard Mors Cancel if not used within 1 minute Monitor keyboard 7 Ignore text that is al lowercase Actvaton Automabcaly activate w Figure 158 ESP Sync Options in the UI Section To turn ESP Sync off Uncheck Monitor clipboard To turn case sensitivity off Uncheck Ignore text that is all lowercase To request that a Thought found by ESP Sync stays active beyond one minute even if you don t click within your Brain Uncheck Cancel if not used within 1 minute TheBrain 7 User Guide 143 Advanced Navigation and Alternate Views To have ESP Sync automatically activate a Thought instead of only making a suggestion Open the drop down Activation list and select Automatically activate To have ESP Sync only suggest a Thought instead of making it active Open the drop down Activation list and select Suggest only Analyze Main Thoughts The Analyze Main Thoughts command places a ring around your Brain s most important Thoughts and lists these Thoughts in the Se
236. vanced Accelerstors Expanded View _ Collapse on activate _ Automatically recenter Expanded Normal View Distant Thought Size 50 100 Spacing 100 400 Distant Thought Spacing 50 j 100 Distant Thought Columns 3 10 Outline View Active Thought Distance Thought Indentation Figure 66 Views Section of the Preferences Dialog Box Expanded View When selected Collapse on activate Clicking on a Thought will hide Thoughts that are not connected to the clicked Thought otherwise all Thoughts remain visible unless they are manually hidden using the collapse controls while in Expanded view Automatically recenter Places the active Thought in the center of the Plex automatically while in Expanded view Expanded Normal View Setup Use the four sliders in this section Distant Thought size Spacing Distant Thought Spacing and Distant Thought Columns to specify the size and spacing TheBrain 7 User Guide 60 Customizing Your Brain s Environment of Thoughts when the Plex is in Expanded view The farther to the right the larger and more spaced out the Thoughts will be Outline View Setup Use the two sliders in this section to specify the distance between Thoughts and the indentation of Thoughts when the Plex is in Outline view Active Thought Distance drag the slider towards far for greater separation between the active Thought and the other Thoughts Thought Indentation d
237. w Before you drag a Thought the circle in its Anchor control will be empty After you drag a Thought the circle in its Anchor control will be filled When the control is filled the Thought will not move unless you move it yourself When the Anchor control is empty the Thought will automatically be repositioned based on the location of the connected Thoughts You can click the Anchor control to toggle its state TheBrain 7 User Guide 134 Advanced Navigation and Alternate Views at mer he VA aa Anchor control Anchor control before ih after Thought Thought has has been been dragged dragged S oaan of Residential ors at Service Departments Floor o AHeating PFreelance Landscaping Figure 152 A Thought Dragged and Anchored Saving Expanded Views You can save and recall customized Thought layouts just how you left them Saved expanded views are also included in BrainZips TheBrain 7 User Guide 135 Advanced Navigation and Alternate Views View Options Window Help Normal Ctri Shift 1 Outline Ctri Shift 2 V Last Expanded Ctri Shift 3 New Expanded Ctri Shift 4 Expand All Ctri Equals Collapse All Ctri Minus Save Expanded View Load Expanded View Manage Saved Views Figure 153 Options for Saving and Managing Expanded Views To save an expanded view 1 Expand the view and arrange the Thoughts as you prefer including activating the Thought you want to be active when you display the v
238. w To specify from to date ranges You can indicate both a start date and end date to further fine tune the content of Reports Click the drop down arrow button dates then click on any of the options except All dates A default start date and end date will appear TheBrain 7 User Guide 179 Using TheBrain Tools in two separate fields Click on either or both of the date fields to display a calendar from which you can select a different date Thought Tags Reports Calendar Search All Activated Aug 30 2010 to Today Sort Name All dates y Aag Modifie Created Figure 201 Date Filter Options To specify sort order Click the Sort drop down arrow button to specify in what sequence you want the report data to be displayed Thought Tags Reports Calendar Search All All dates x Sort mag off a ae 1 2 Name 12 00 Plate 2009 Date activated 24 7 Family History Circ Date modified 50 Probability of Closu ABC Date created About Scuba Diving Port Activity level ACRONYM Fall Winter Conecuon Figure 202 Changing Report Sort Order h Keep in mind that the date options for the Sort field are separate from the date options for filtering the Report contents Sorting and filtering provide separate ways of fine tuning report results To refresh report data Click the Refresh button to update the list of Thoughts that match your report crit
239. w child Thought will have a Yahoo Mail label and it will automatically have an attachment with the same name as the Thought If you are signed in to Yahoo Mail opening the attachment will open the message TheBrain 7 User Guide 198 Web Mail Gmail TheBrain 7 User Guide Using Web Mail with Your Brain Description YY search a Airfare Sale Inbox Upgrade Fly from 39 oe ee View Ri Unread Flagged Messages 1 27 of 2 Firs amp Inbox Oe From Subject La Drafts 2 F Yahoo Mail Scheduled pete With the message open drag the URL in the Address bar from the Gmail window into the Plex The new child Thought will have Gmail label and it will automatically have an attachment with the same name as the Thought If you are signed in to Gmail opening the attachment will open the message 199 Mac OS X Email and Other Features Web Mail Description You can also create a new gt Thought out of any Gmail message folder Drag the z Mla i folder into the Plex The new child Thought will have a Gmail label and it will Compose Mail automatically have an attachment with the same name as the Thought If you a are signed in to Gmail opening Chats 4 the attachment will open the sent Ilall folder in the Gmail application Drafts 2 All Wail spam rash Starred Mac OS X Email and Other Features iCal Address Book and Mail Integration TheBrain
240. y 14pt BJ U jii iI lil Il il Il Bob s numbers x Work 555 111 1111 Format Painter Painter Cell Wiehe Steer Jan s 555 333 3333 Figure 173 Format Painter Button Insert Horizontal Rules To insert a horizontal rule line for organizing Notes into sections visually 1 Click in the Note where you want the horizontal rule to appear 2 Either click the Insert Horizontal Rule button in the Notes tab toolbar or click the Insert Horizontal Rule button on the Insert menu Notes File Edit View Insert Format Tools Table Arial y 12pt BJ EY m Insert Horizontal Rule ene said it Figure 174 Inserting a Horizontal Rule To remove a horizontal rule Click within the rule to select it then press the Delete key or press the Ctrl X combination key Inserting Tables You can insert tables into your Notes 1 Click where you want the table to be inserted within the Note 2 Click the Insert menu then click the Insert Table command The Insert Table dialog box will be displayed TheBrain 7 User Guide 155 Using TheBrain Tools Notes Thought Tags Search Reports Calendar File Edit View lInsert Format Tools Table Arial m Insert Table Bob s numbers 9 Insert Table Work 666 11 Y Cell lt in ae 4 rr Size Jans 555 3333 Columns 2 Layout Alignment Default X Specify width Border size 1 100 In prets Cell Padding 0 In percent Cell Spacing 0 Ba
241. you have attached to your Thoughts TheBrain 7 User Guide 170 Using TheBrain Tools Search for missing files lf an external file attachment is moved to a different folder and then the link to that attachment is clicked TheBrain offers to search for the missing file automatically Search and replace attachment locations The Utilities gt Replace Attachment Locations command on the File menu lets you search and replace attachment locations This is useful when all of the attachments at a given location have moved An example of when this may happen is if the server hosting them is renamed Search inside Mind Maps the search indexes the contents of MindManager and FreeMind files that have been attached to a Thought Pro n Search within attachments your searches automatically include the contents of attachments If the text you re searching for exists within documents including PDFs Word Excel PowerPoint and many other file formats the documents containing the text will be found Thought Tags Search Reports Calendar ik Advanced No search has been run To run a search enter a search query in the box and press enter Figure 194 Search Tab Before a Search If you click the Search tab before searching for something it looks like Figure 194 above As soon as you perform an extended search additional features become available as shown below If a search result is a Thought in your Brain click

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