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PTP User Guide

1. Once the lists have been created you can make changes and specifications directly to the list whose number is shown in PTP in connection with the mailing batch information Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 8 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 2 GENERAL INSTRUCTIONS oF m 2 1 How to log in to PTP Log in using your personal Itella Extranet ID at https extranet itella com If you wish to open PTP on your tablet or mobile phone read the URL from the adjacent image using your camera Once you have accessed the Extranet click the PTP link You can add a bookmark to your browser by pressing Control d Save the bookmark only after logging in so that the bookmark does not direct you to the login page but to your individual page in the Extranet When you wish to logout from PTP click the link in the top right hand corner If you leave PTP unused for 30 minutes you will be logged out automatically 2 2 User rights and access management PTP has also been designed to serve information flow between Itella s customers Advance information provided by the publisher is immediately displayed to the mailer company The mailing plan prepared by the mailer company can be reviewed by the publisher at any time The service shares contact details between different parties As a user of PTP you have comprehensive access to publicati
2. ap jakelu Give the delivery a name that helps you find later it in the menu list For example you can use the name of your campaign If you and your salesperson have agreed on an info code and usage code also provide them The information will be shown on the invoice Finish by clicking Save which takes you back to the basic information page for the delivery Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 71 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Ei Log out ite lla Postittamisen ty p yt Front page Publications Marketing deliveries User instructions MarketingCustomer User Extranet front page Marketing deliveries e Kalipunkikustannus Test Oy Testijakelu 1 1770 mailing 1770 test 2346 testing 2412 testing ABC 2351 ABC mailing ABC Testing ABC Testing 1 akun jakelu Animals ap_jakelu Asiakassuora Test 01 Danan testaus dasd Demojakelu For Demo H amp M 3HA ATA H amp M 3HA B4 j_ll_kierros j_lll_kierros Itella Posti Oy Basic information RE LA Ei MALL Basic information Name Testijakelu 1 Info code ab Usage code cd Edit Advance information Upcoming planning periods Name Period Under planning 20714 1 12014 1 12013 31 12 2014 30 11 2013 2015 1 12015 12 1 2014 31 12 2015 31 12 2014 New advance information New advance information Customer s contact details Kaupunkikustannus Test
3. Create a new delivery and provide advance information The delivery list price will be indicated immediately If PTP reports that the area you have selected has already been sold out return to phase two The advance information form you have confirmed ready will prepare the order Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 67 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 8 Approve or ask your mailer company to approve the mailing plan 5 3 Front page of the PTP user When you have logged in to PTP the first page shows information on the customer organizations for which you are able to place orders and make changes to orders If you notice that any information is missing contact the main user of your organization or Corporate Customer Service 5 4 Customer s basic information Click Marketing deliveries in the top menu Log out lla SG Postittamisen ty p yt MarketingCustomer User ite Front page Publications Marketing deliveries User instructions Extranet front page Marketing deliveries p Kaupunkikustannus Test Oy Kaupunkikustannus Test Oy 771994 1770 mailing 1770 test 2346 testing Name Kaupunkikustannus Test Oy Customer CDA number ABC 2351 Delivery address Esimerkkitie 4 ABC mailing Postal code 00355 City municipality HELSINKI Contact information Customer information 2412 testing ABC Testing ABC Testing 1 akun jakelu Name
4. Lehti 11 Lehti 12 Lehti 13 Lehti 14 Lehti 15 Lehti 16 Lehti 17 Lehti 18 Lehti 19 Lehti 20 E E Publisher Kaupunkikustannus Oy First posting date 9 10 2013 el Mailer company show all mailer companies Last posting date 9 10 2014 Publication Fasilan paja Search Issue mailing batches Show on page 40 mailing batches Lehti 5 Lehti 6 Lehti 7 Lehti amp Results 1 10 22 z 123 Mailing list Issue Mailer company Publication date Quantity Description of the Weight issue Publication name Publisher Posting time Speed Locked Lehti 9 Mets l n maja Pasilan paja Yritysten asiakaspalvelu Kundservice Customer service 0200 77000 akan nehe Itella Posti Oy Pasilan paja Kaupunkikustannus Oy Pasilan paja Kaupunkikustannus Oy Pasilan paja Kaupunkikustannus Oy Pasilan paja Kaupunkikustannus Oy 14 10 2013 02 14 10 2013 02 21 10 2013 02 21 10 2013 02 issue 42 16 10 2013 issue 42 16 10 2013 issue 43 23 10 2013 issue 43 23 10 2013 258840 1g 258840 1g 258840 1g 258840 1g not created Offprint Oy not created Offprint Oy not created Offprint Oy not created Offprint Oy The list contains a Summary of next issues each represented by one or several mailing batches Because PTP generates mailing batch information on the basis of the advance information and mailing plan the list will be blank until the Domicile Helsinki Business ID
5. Lehti 14 Sheet2 Sheet t Lehti 15 AB c Lehti 16 Lehti 17 Fostinumero Vastaanottajia Lehti 18 00100 Te Lehti 19 00200 oa Lehti 20 S Lehti 5 Lehti 6 lt Previous Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 28 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 In the example image postal codes are displayed in the second column on the third row As a result this column has been selected as the first postal code cell The third column on the same row has been selected as the delivery quantity cell Once you have made your selections click Next Pi Log out ite lla Ri Pastittamisen ty p yt Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications ee S mg Add a new distribution as a file Kaupunkikustannus Oy ee Distribution summary Lehti 10 Provide the postal code distribution with a name which represents its content or the period when the data was collected If several files Lehti 11 are imported name each of them differently By default PTP uses the name of the file which was loaded from your computer to PTP t Lehti 12 Lehti 13 Distribution name postinumerojakauma esimerkki xlsx Sheet Number of postal codes Lehti 14 Total number of items for delivery Lehti 15 Lehti 16 Previous Cancel Finally PTP will ask you to enter a name for the postal code distribution
6. PTP 1 12 2014 3 4 Publication s advance information Open a view of advance information by clicking the link on the basic publication information page Log out ite lla WW Pastittamisen ty p yt Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications EE Advance information 2014 Lehti 10 Plan number 6233 Delivery service Itella Press Pro Local Lehti 44 Publication name Ilmalan ilme Lehti Plan status 7 Under planning by the publisher t Lehti 12 Planned period 1 1 2014 31 12 2014 Lehti 13 To be marked as ready by 4 12 2013 t Lehti 14 Published on weekends public holidays Lehti 15 itella Sorting Service t Lehti 16 Lehti 17 Lehti 18 Lehti 19 Publication dates Publication days Status Complete the Reference data provided by the 3 information Lehti 20 seller Updated 8 10 2013 10 16 Lehti 5 Enter publication dates Updated by Maija Review publication dates Myyntihenkinen Lehti gp t Lehti 7 Lehti amp Locked Lehti 9 Organization Itella Posti Oy Postal code distribution SS l Added distributions No added distributions Status Complete the Mets l n maja Add a new distribution information Fasilan paja Recipients in distributions 0 pcs Open as a file XLS The advance information form must be completed and marked as ready by the due date displayed in the topmost box You can enter all information at once
7. delivery departure outlet based on the postal code so that the posting time can be later than with transport units containing bundles to be sorted Swedish Direktadresserade enheter lastbdrare Finnish Suorat yksik t Unidirectional mail batch Bundles or transport units addressed to the same postal code area or a group of postal codes form a unidirectional mail batch Swedish Riktlast Finnish Suuntakuorma Production appendix An appendix of the agreement between the publisher and Posti in which the advance information related to mailing a publication is agreed on for example the number of publication dates during the next planning period Advance information provided in PTP replaces the production appendix Swedish Produktionsbilaga Finnish Tuotantoliite Early morning delivery Delivery of a publication to recipients usually before 7 a m Swedish Tidig utdelning Finnish Varhaisjakelu Instructions for unitizing Swedish Instruktion for lastning i lastbdrare Finnish Yksikdintiohjeet Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 95 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 7 CUSTOMER SERVICE AND OTHER CONTACT INFORMATION Itella Posti Oy Customer service Itella s Corporate Customer Service is available at 0200 77000 mobile local call rates apply from Monday to Friday 8 00 a m 6 00 p m You can also send e mailto asiakaspalvelu
8. itella Front page Postittamisen tyopoyta 8 dear MarketingC ustomer User Publications Marketing deliveries User instructions Extranet front page Marketing deliveries e Kaupunkikustannus Test Oy Delivery and mailing batch information 1770 mailing p 1770 test 2246 testing a To the table view ISSUE DELIVERY Edit SUMMARY OF MAILING BATCHES H F H 2412 testing ABC 2351 ABC mailing ABC Testing Remove Mailing akun jakelu Publication delivery date 26 11 2014 Info code 57575757 Usage code Description Posting date 24 11 2014 Average item weight 509 Total quantity 86203 pcs Mailer Stop The Press Oy company companies Delivery service Kotisuora 02 ABC Testing 1 Number of mailing batches 1 akun jakelu Animals Mailing batch Stop The Press Oy Sach Electronic mailing list Asiakassuora Test 01 i oa Create list now t Danan testaus ailing list numi ee vot lf you wish to edit mailing list information after you have created the mailing list you need to make your changes directly in the mailing list PTP creates the electronic mailing list automatically FTF creates the list 6 days before the posting day gasd Demojakelu Mailing list creation method For Demo General information _Il_kierros 24 11 2014 Stop The Press Oy Posting date LI Kemos Mailer company j_IV_kierras Rows entered in the mailing list Weight Info code Usage code 50g 57575757 50g 5757
9. 00 Suoratyksikot Direktadresserade lastbarare Direct units Other areas 00 99 No 17 00 K sitelt v t yksik t Osorterade enheter Unsorted items Additional instructions by Itella Unless otherwise agreed upon the unitization of mailing batches in the table above unitize the batches according to level 1 or 2 For small batches level 3 is also sufficient For more detailed information read the instructions for unitizing Direction Posting Additional information time Close the form Remove plan The proposal contains one or more unidirectional mail batches In the example image above there are two loads with the same postal code but according to additional information entered by Itella production there are two different posting times Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 34 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Respond to Itella s proposal by first clicking Edit Then select from the following two options Service change request form ey Direction Ube be Mead Bikes up Posting place agreement time 00 99 No 19 00 Suoratyksikot Direktadresserade lastbarare Direct units Other areas 00 99 Mo 17 00 Kasiteltavat yksikot Osorterade enheter Unsorted items Posting Additional information time Additional instructions by Itella Unless otherwise agreed upon the unitization of mailing batches in the table above unitize the batches acco
10. 12 2014 January 2014 February 2014 March 2014 Total days 55 Lehti 16 m twt f sSulil mt wet f sSul mtw t f s Sun Seller s reference 3 Lehti 17 l 2 3 Wes Talo 13 data a s Difference from the 52 Lehti 18 a6 8 17 i sial seller s data er 3 13 14 45 16 17 18 19 7 10 11 42 13 14 15 16 14 10 1112 13 14 15 16 23 24 25 26 8 17 18 19 20 21 22 23 12 17 18 19 20 21 22 23 Click the dates in the calendar to Lehti 20 Sei Si 4 wu ac oc add and remove publication dates 3 24 25 24 25 26 27 28 29 30 Publication dates will be highlighted Ifthe publication date of a publication mailed through the basic delivery is Saturday Sunday or a public holiday PTP will prompt a message Correct any such publication dates by clicking the calendar Ifthe publication is included in contract based delivery you can also select Saturdays Sundays and public holidays as publication dates from the calendar However pay attention to unusual publication dates and ifthe publication is not published on such dates remove the marking from the calendar At the final stage PTP requests you to check that the publication issues are named correctly Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 23 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 ei Log out ite lla WW Postittamisen ty p yt Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications
11. 18 pvm mpm Aone antarad in tha mailing li ma fr 8 18 Ina msa Postal code distributions Mon Fri 8 18 Added PTP 20001 xlsx Postinumerojakauma 20480 pcs updated on 26 10 2012 Itellan ohjauskeskus distributions Remove tellas styrcenter Control Center Add a new distribution 020 451 7699 Total recipients 20480 ohjauskeskus itella com Service change request form When you save your changes the information above will replace all previously saved information The change only applies to this mailing batch of this publication The change applies to this mailer company s mailing batches regarding all issues published within 10 2012 Edit the following range KESKUSKa 24100 SALO Posting place and time RER Transportation ee Posting place S Additional information Finally save your changes by clicking the Save button to change the postal code distribution of one or more mailing batches selected to correspond with the information displayed above If you want to return to mailing batch information without saving your changes click the Cancel button After returning to mailing batch information you can click the Load as a file XLS link to download the publication s total postal code distribution to your computer as an Excel file 4 10 Ordering additional services You can order a maximum reach delivery and other additional services for a publication by clicking the Edit link on the issue information page PTP automat
12. 2014 4 2 Mailer company s basic information Click your organization s name in the list on the front page to review its information itella rostitamisen ty DMPDOME 3 UO Front page Publications User instructions Publications gt ABC kustannus Oy gt Finnpublishing Oy gt Kaupunkikustannus Oy gt Vorssan valokuvausseura ry Yritysten asiakaspalvelu Kundservice Customer service 0200 77000 asiakaspalvelu itella fi ma pe 8 18 pyvm mpm ma fr 8 18 Ina msa Mon Fri 8 18 Kuljetustilaukset Transporttjanster Transport orders 0200 92000 kuljetustilaus itella com ma pe 8 18 pvm mpm ma fr 8 18 Ina msa Mon Fri 8 18 Itellan ohjauskeskus ltellas styrcenter Control Center 020 451 7699 ohjauskeskus itella com Service change request form Offprint Oy 189001 Customer information Name Offprint Oy Customer 189001 number Delivery address Postal code Post office Contact information Name Pekka Postittaja Task position Tuotantop llikk Telephone 091234656 Email pekka postittaja offprintoy fi Name Pia Leena Postittaja Task position Hallintojohtaja Telephone 09123456 Email Name Testi Esimerkki Task position Telephone 566 imesimerkki Log out Maija Maijanen Extranet front page Additional information Lomalla heinakuun Additional information Itavuorossa Additional information The page name is the mailer company s name as regist
13. 23 25 Turku 40 44 Jyvaskyla 60 52 Kuopio POK 60 64 Sein joki T0 75 Kuopio POK 84 85 Oulu POK 94 95 Oulu POK 13 14 Helsinki POK 26 32 Tampere POK 45 47 Helsinki POK 63 56 Lappeenranta 65 56 Sein joki 76 79 Kuopio POK 87 89 Oulu POK 96 Oulu POK Yritysten asiakaspalvelu kundservice Customer service 0200 77000 asiakaspalvelu itella fi No local areas 97 99 Oulu POK ma pe 8 18 pym mpm m fr 8 18 Ina msa Save Cancel Mon Fri 8 18 3 8 Price calculator A link to price calculator appears below the name of the delivery service in the upper edge of the advance information form The calculator will open up as a separate page in the browser With the calculator you can check how different quantities and delivery service choices will affect the price of the delivery without making changes to the publication s advance information The price calculator shows list prices 3 9 The mailer company s mailing plan The mailer company is usually responsible for completing the mailing plan The publisher can view the mailing plans and if desired can edit their content similarly to the mailer company In order for the mailer company to have access to the mailing plan the publisher must select the mailer company on the advance information page or later by clicking the Create new mailing plan link on the publication s basic information page but before the due date of mailing planning PTP always crea
14. Enter a name or accept the file s original name for the distribution If the number of postal codes does not correspond with the total number of publications to be mailed you can add new distribution files to PTP First click the Accept button to return to the advance information page 3 7 Postal code distribution as part of advance information If you are using affordable local area pricing based on the postal code distribution and batch size you can select one or more posting places for its items delivered in the local area Publication 16 Publication 17 Publication 18 Local areas Local areas Status Complete the information Publication 19 Updated 31 10 2014 10 06 Publication 20 Updated by Paavo Paakayttaja Organization Itella Post Oy Publication 22 First click the Edit link in advance information select the places and save your selections Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg Publication 16 Publication 17 Publication 18 Publication 19 Publication 20 t Publication 22 Publication 23 p Kaupunkikustannus Test Oy p Worssan valokuvausseura ry Edit list Local areas Select local areas 00 02 Helsinki POK 15 19 Helsinki POK 33 39 Tampere POK 48 49 Helsinki POK 57 59 Kuopio POK 67 69 Sein joki 80 83 Kuopio POK 90 93 Oulu POK PTP User Instructions V12 0 29 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 03 12 Helsinki POK 20 21
15. Excel file in your computer Do not confirm the order in Contact Return to PTP Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 77 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Postal code distribution Imported distributions No added distributions Add a new distribution Recipients in distributions 0 pcs First click the Edit link at postal code distribution and then Add new distribution When you are importing a new distribution first click to select whether the Excel file contains a normal postal code distribution or whether you are importing complete address data from for example a publication s subscriber register For an unaddressed marketing delivery always select a Postal code distribution dasd Coanization Kaupunkikustannus Add a new distribution as a file Demojakelu For Demo Show instructions j_ll_kierros e Select the content of the file to be imported by clicking one of the boxes below II Kemos IM Kemos EE Es Postal code distribution Address material j_kierros Postal code and quantity on each row One address on each row j_V_Kierros ae Jukan Nippu Sanomien sanomat Sanomien sanomat Jukan Premium Poctu Toimipaikka Kappalem Nimi Osoite Postinumen CI r FEF Seppo Sepponen Sepontie 1 MA Jukan Premium demoj a HELSINKI 786 Paavo Paavonen Paavontie 2 Jukan testaus 2 Ee oo oan oooO HELSINKI 1012 Tauno Taunonen Taunontie 3 00120 ie debs
16. Itella Planning Tool for Mail Batches PTP 1 12 2014 5 ADVERTISER CUSTOMER INSTRUCTIONS 5 1 General You need usernames to the free Kontakti service and to PTP The Kontakti username is available at http www itella fi kontakti registration Through Kontakti you can order marketing deliveries that will be delivered individually Through PTP you can also order recurring deliveries and less expensive bundle deliveries However delivery area selection is not yet available on PTP so you must select the area in Kontakti and then enter other information on PTP It is not always possible to carry out a marketing delivery according to your wishes due to limited delivery capacity PTP indicates at the point of ordering whether item size delivery date or area should be changed in order to place the order successfully PTP also indicates the list price of the delivery 5 2 Quick guide to ordering Itella Posti Oy 1 Login to Kontakti in the address and follow the Order basic delivery link basic delivery without printing and mailing 2 Select an area from the list or map or by entering postal codes and click the Next button to proceed to phase two Mailing and delivery 3 Click the Next button to proceed to phase three Summary 4 Click the Download postal codes button Do not tick Add delivery postal code to file 5 Save the Excel file in your computer Do not confirm the order in Contact 6 Log onto PIP 7
17. Oy customer number 771994 Select new contact informatio Y Save Name Additional information Task position Telephone Email Click the New advance information link on the right on the row related to the desired period usually a calendar year You can fill in the form that opens next in the order that you wish In these instructions the form is filled in from the top down You can either provide all information in one go or only provide some information and complete the form later Forms cannot be marked as complete until all information has been provided PTP allows more than one user to fill in and edit information in turns The name of each user is saved on the right side of the form Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 72 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 o Log out i te L l a O Postittamisen tyopoyta Front page Publications Marketing deliveries User instructions Extranet front page MarketingC ustomer User Marketing deliveries e Kaupunkikustannus Test Oy Adva n ce info rm ation 20 1 s 1770 mailing 4770 test Plan number 60944 Delivery service Not selected Mailing name Testijakelu 7 Plan status ET Under planning by customer Planning period 1 1 2015 31 12 2015 ABC 2351 Deadline for marking as completed ABC mailing ABC Testing ABC Testing 1 2348 testing 2412 testing Edit akun jakelu Delivery dates Animals Deliv
18. They have the same mailer company and are essentially similar copies of one another Swedish Leveransparti Finnish Lahetysera Mailing list electronic mailing list An electronic mailing list is used to provide information on a mailing batch to be mailed to Itella s service production and for invoicing purposes Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 93 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Swedish Elektroniskt forsdndelsef6rteckning Finnish S hk inen lahetyslista Issue A publication is published as one or more issues per year Swedish Nummer Finnish Numero Control Center Swedish Styrninscentral Finnish Ohjauskeskus Container label A container label refers to a label attached to a transport unit box and or bundle which is a requirement for the timely handling of a batch in Itella s process A container label indicates for example the target postal code delivery speed and product Swedish Styrlapp Finnish Ohjauslappu Maximum Reach Delivery Swedish Tackutdelning Finnish Peittojakelu Basic delivery Normal weekday delivery for letters and other mail Swedish Grundutdelning Finnish Perusjakelu Posting time The time when the publications to be mailed must be posted at the latest Swedish Postinlamningstid Finnish Postiinjatt6aika Posting place The agreed Itella destination in which the publications
19. Tool for Mail Batches PTP 1 12 2014 Log out ite lla Pastittamisen ty p yt Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications ES Add a new distribution as a file Kaupunkikustannus Oy Lehti 10 Lehti 11 Lehti 12 EE Sheet Sheet Lehti 14 A B C 1 2 In the table click the cell which contains the postal code of the first recipient i e the topmost postal code Color description The postal code column selected is displayed on a green background The first row selected is t Lehti 15 Lehti 16 3 Etunimi Sukunimi Postiosoite Postinumero Paikkakunta Lehti 17 j 4 Matti Meik l inen Esimerkkikatu 1 puugi Helsinki Lehti 18 5 Heikki Heik l inen Esimerkkikatu 2 00100 Helsinki Lehti 19 6 Maija Meik l inen Esimerkkikatu 3 C l Helsinki t Lehti 20 Lehti 5 Lehti 6 4 Previous In the example image postal codes are displayed in the fourth column starting from the third row Once you have made your selections click Next An example of the preview screen when the file contains postal codes and quantities Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 27 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Log out ite lla Postittamisen ty p yt Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications ee sem Add a new
20. Update instructions for unitizing by clicking the above button Instructions for unitizing Not available Unitizing instructions expire whenever you or someone else modifies or edits information which affects the unitizing such as quantities In this case search for new instructions by pressing the button Additionally on the Mailing plan page there is a link available for a separate web service which the mailer company can use to import correctly formatted container labels for attaching to transport units 4 13 Publication calendar view Itella Posti Oy You can now review publication information through the calendar view The calendar presents up to date information about publication dates dates inside frames The calendar displays advance information periods if one calendar year affects more than one plan for the advance information Normally only one set of advance information is assigned for a year By clicking a publication date in the calendar you can view updated information on the Issue Information page in the same way as pressing a link in the publication list view From the Issue Information page you can return to the calendar by clicking the To publication calendar view link Domicile Helsinki Business ID 0109357 9 VAT reg itella Front page Publications Publications ABC kustannus Oy e Kissa ja koira Lehti 1 t Lehti 3 H Finnpublishing Oy t Kaupunkikustannus Oy H Vorssan valokuvauss
21. b Vorssan valokuvausseura ry Yritysten asiakaspalvelu Kundservice Customer service 0200 77000 asiakaspalvelu itella fi ma pe 8 18 pvm mpm m fr 8 18 Ina msa Mon Fri 8 18 Kuljetustilaukset Transporttjanster Transport orders 0200 92000 kuljetustilaus itella com ma pe 8 18 pvm mpm m fr 8 18 Ina msa Mon Fri 8 18 Itellan ohjauskeskus Itella Posti Oy Publication name Kissa ja koira Delivery service Press Pro 1 Plan status Under planning Planned period 1 1 2014 31 12 2014 To be marked as ready by 6 11 2013 Mailer company Offprint Oy Related advance information Link to the advance information page 2014 Open as a file PDF Itella Sorting Service in use No General instructions for unitizing Open the instructions page at ltella s online service Control labels Log in to the RCC2 online service Authorization by the mailer company Mailer company Offprint Oy Status Information OK Validity 1 1 2014 31 12 2014 Updated 8 10 2013 10 15 Publication issues 53 Updated by Paavo Paakayttaja Show issues in the calendar Organization Itella Posti Oy Publication dimensions The mailer company is usually responsible for completing the mailing plan If the publication has several mailer companies each mailer company prepares their separate mailing plan The publisher can view the mailing plans and if desired can edit their content similarly to the mailer company In order for the ma
22. code but according to additional information entered by Itella production posting time for unidirectional batches is later than posting time for batches requiring sorting by Itella Respond to Itella s proposal by first clicking Edit Then select from the following two options Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 55 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Minimum bundle size Not provided Itella s default values are used Updated 8 10 2013 10 15 Maximum bundle size Not provided Itella s default values are used Updated by Paavo Paakayttaja Edit Organization Itella Posti Oy Posting place and time Transportation Pick up Posting place Posting Additional information agreement time time Direction 00 99 No 19 00 Suoratyksikot Direktadresserade lastbarare Direct units Other areas 00 99 No 17 00 K sitelt v t yksikot Osorterade enheter Unsorted items Additional instructions by Itella Unless otherwise agreed upon the unitization of mailing batches in the table above unitize the batches according to level 1 or 2 For small batches level 3 is also sufficient For more detailed information read the instructions for unitizing Select posting place Select one EN Mailer company s response to the proposal accept the proposal wish to negotiate according to my requests presented below The mailer company s request to Itella Close t
23. is responsible and mailing plans for which the mailer company is responsible Period refers to a time interval under planning which typically is the following calendar year Ifthe publisher has entered advance information for one calendar year on different occasions the dates on the Advance Information row specify which period the information concerns Please note that PTP presents the plans as they were originally created and approved even if the mailer company or publisher later made changes in issue specific information You can always view the latest information through the list or calendar view If the list contains incomplete plans highlighted in yellow due date approaching or red due date passed they should urgently be completed and marked as ready Open a plan by clicking its name In the Customer information section you can view the publication s contact person provided by the publisher Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 51 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 ma pe 8 18 pym mpm Archived plans m fr 8 18 Ina msa Mon Fri 8 18 Show content Kuljetustilaukset Transporttjanster Transport orders Publisher s customer information 0200 92000 kuljetustilaus itella com Name Kissa ja koira Ordering customer 889904 ma pe 8 18 pvm mpm number ma fr 8 18 Ina msa Mon Fri 8 18 Ge Contact person provided by the publisher for the public
24. itella com or use the online Customer Service contact form Transport orders You can agree upon transportation by calling 0200 92000 mobile local call rates apply from Monday to Friday 8 00 a m 6 00 p m or by sending e mail to kuljetustilaus itella com Control Center Contact the Control Center when you wish to make last minute changes to the posting place or time Send e mail to ohjauskeskus itella com You can also complete the form MS Word document by clicking the link in PTP next to the Control Center s contact information Itella Sorting Service If you wish to know more about the Itella Sorting Service request a presentation by sending e mail to lajitte upalvelu itella com or by calling the Customer Service or your personal Itella salesperson Domicile Helsinki Business ID 0109357 9 VAT reg
25. names automatically Therefore if you add a new issue to the middle of the year you may need to edit the names of the subsequent issues respectively Check the numbering in for example the table view PTP always displays real time information on the publication dates in the calendar and table views PTP does not modify previously approved advance information and mailing plans retroactively Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 47 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 4 INSTRUCTIONS FOR MAILER COMPANIES 4 1 PTP user s front page Once you have logged in to PTP the first page presents a list of the organizations for which you can enter information in PTP If the information is incomplete contact your organization s administrator or Itella s Corporate Customer Service The bottom of the page contains a list of incomplete mailing plans You can finish them by clicking the publication name in the table Log out itella ZS Postittamisen ty p yt Front page Publications User instructions Extranet front page Maija Maijanen Publications PTP user information gt ABC kustannus Oy p Finnpublishing Oy Your contact information b Kaupunkikustannus Oy Name Maija Maijanen You can edit your contact Organization Offprint Oy information through the link on gt Vorssan valokuvausseura ry the Itella Extranet front page Yritysten asiakas
26. not want PTP to create lists automatically change the mailing list selection on the issue information page You can request PTP to create the mailing list earlier by clicking the Create list now button The list is usually created within a few minutes after clicking the button Once the creation of the list has been started either automatically or manually by pressing the button the issue information cannot be edited in PTP Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 44 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 After the list has been created PTP displays the mailing list number using which you can make changes directly in the mailing list Note that any changes made directly in the list are not updated in PTP Therefore such issue information may not be up to date in PTP PTP does not create any mailing list or offer any link for mailing lists created through other means if the publication uses the Itella Sorting Service or delivers invoicing material as a line transfer Bales Instructions for unitizing The instructions for unitizing tell the mailer company how the transport units boxes rolltainers pallets should be assigned for the material to be mailed You can open the unitizing instructions for specific mailing batches by clicking the Issue information page link once the mailing plan has been approved Transport units used Transport units used
27. or enter some information only and complete the form later You cannot mark the form as ready until all information has been entered PTP allows more than one user to complete and edit the information Depending on the delivery service product in use the information in the uppermost box can or cannot be edited If there are mistakes in the information and no Edit button is visible please contact Itella Corporate Customer Service The In contract based delivery text means that the publication is delivered outside the basic delivery on weekdays Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg Itella Posti Oy PTP User Instructions V12 0 17 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 The Itella Sorting service in use text means that according to information previously shared with Itella the mailer company uses the Itella Sorting Service because of which Itella receives the majority of mailing information automatically Invoicing information in line transfer means that an Itella customer has indicated to enter each mailing order s invoicing information automatically through the line transfer In this case Itella will not add complete rows to the electronic mailing list on the basis of the information entered in PTP Dimensions Depending on delivery service product the form may contain a section requesting you to enter the dimensions and weight of the item to be mailed This information i
28. service 0200 77000 asiakaspalvelu itella fi The issue description is a free text field PTP adds its content to the mailing list Use the field and enter the issue description especially if the issue deviates from regular issues Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 60 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 4 9 Editing mailing batch information You can edit the mailing batch information with the Edit link enabled 0200 7 000 asiakaspalvelu itella fi Create list now List number z i mpor a ma pe 8 18 pvm mpm lf you wish to edit mailing list information after you have created the mailing ma fr 8 18 Ina msa list you need to make your changes directly in the mailing list Mon Fri 8 18 List creation method PTP creates the electronic mailing list automatically Kuljetustilaukset General information Transporttjanster Transport orders Publication weight 0200 92000 kuljetustilaus itella com New publication weight 200 grams ma pe 8 18 pvm mpm m fr 8 18 Ina msa j The change only applies to this mailing batch of this publication Mon Fri 8 18 The change applies to this mailer companys mailing batches regarding all issues published within Itellan ohjauskeskus the following range ltellas styrcenter Control Center 020 451 7699 Save Cancel ohjauskeskus itella com Service change request form Postal code distributi
29. t w t f s Sun If you want to add a new issue first go to the calendar page and click the Add new issue link at the top Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 46 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Log out itella Front page Publications Us Add anew Postittamisen ty p yt R dite Seppo Sepponen issue Extranet front page Publications Kaupunkikustannus Oy Publication date Issue limalan ilme Lehti 10 ill Lehti 11 Lehti 12 Cancel Lehti 14 Lehti 15 January 2014 February 2014 March 2014 Lehti 16 m tw t f s 5u m tw t f s 5u m t w t f s Sun Lehti 17 1 zZ 3 eee 5 EE 1 2 Lehti 18 2A 7 8 9 108992 6 3 45 6 703 456 Tee ZA a AA AE ae aa 20 Se ff WW Est a E RE Ro E SEE eee RW Ea E Ee RE RE PTP will first ask you for the new issue s publication date which you can write or select by clicking the calendar icon PTP will check that the publication date you have provided refers to a date when delivery is possible Enter a name for the issue in the Issue field for example 12B Thirdly you will be asked the date when the issue to be announced will be copied as the basis for the mailing batch for the new issue Once you have saved a new issue PTP shows you the important information for editing from the new issue s mailing batch Note that PTP does not edit the other issue
30. the posting time displayed in the table Issue name Issue publication date Delivery speed 01 or 02 Number of issues in the mailing batch Item weight of a single publication Issue description Mailing list status or list number s If no status data or list number is displayed next to a mailing list the publication uses the Itella Sorting Service or delivers invoicing information to Itella as a line transfer As a result PTP does not receive information about the mailing list If there are two list numbers instead of one two lists are exceptionally created for the mailing batch Mailer company name Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 38 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 3 12 Information about issues You can start viewing a single issue s detailed information by clicking the name of the issue in the list view Log out ite lla D Pastittamisen ty p yt Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications EE Issue and mailing batch information IImalan ilme Lehti 10 Lehti 14 ISSUE SUMMARY OF THIS ISSUE S MAILING BATCHES Publication Pasilan paja Posting date 14 10 2013 Issue 42 Average item weight 19 Publication date 16 10 2013 Total quantity 517680 pcs Lehti 14 Mailer company companies Offprint Oy Lehti 15 itella delivery service Press Pro2 Number of mailing batches 2 e To issue lis
31. 0 pes t Lehti 15 i n Mailer company companies Offprint Oy Lehti 16 oo gang Itella delivery service Itella Press Pro Local Publication date 21 8 2014 GEES l Number of mailing batches 1 Lehti 17 Description of the issue Lehti 12 As a publisher if you want to add a new issue go first to the calendar page and click the link at the top called Add a new issue PTP will ask you the new publication date the publication issue name e g 12B as well as the date when the issue to be announced will be copied as the basis for the mailing batch for the new issue bh Editing mailing batch information You can edit the mailing batch information with the Edit link enabled Lehti 6 As GN ae See 2 SE e List creation method PTP creates the electronic mailing list automatically Lehti amp General information Fosting date 14 10 2013 S Pe Offprint Oy Metsalan maja eae Contact person Pekka Postittaja pekka postittaja offprintoy fi Locked Lehti 9 Pasilan paja Rows entered in the mailing list Yritysten asiakaspalvelu Publication weight Ring ID Kundservice Customer service 0200 77000 New publication weight 1 grams asiakaspalvelugitella fi The change only applies to this mailing batch of this publication m fr 8 18 Ina msa The change applies to this mailer company s mailing batches regarding all issues published within Mon Fri 8 18 the following range ma pe 8 18 pym mpm Kuljetustilaukse
32. 0109357 9 VAT reg Itella Posti Oy PTP User Instructions V12 0 37 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 publication has at least one approved mailing plan List contains only issues with posting date later than mailing plan acceptance date Usually an issue has only one mailing batch meaning that each issue is represented by one row in the list The rows are in chronological order so that issues published later are presented at the bottom of the list If the number of issues is high not all issues can be displayed at the same time Using the list s page numbers you can change the view between issues published sooner and later If a single issue has two different mailer companies it also has two different mailing batches In this case the list contains two rows for the single issue By default the list displays the mailing batches of all mailer companies As a publisher you can limit the view using the drop down menu Mailer companies can only see their own batches in the list You can also limit the content of the list by editing the first and last publication date After your selections click the Search button and the list will be updated according to your selections On each row the list contains the following information Publication name Publisher name Issue posting date and the final time If the publication has a transportation agreement with Itella the pick up time is typically earlier than
33. 5 25 16 17 18 19 20 21 22 26 23 24 25 26 27 28 29 27 30 September 2014 m t w t f s Sun 36 4 2 37 8 9 40 11 12 13 14 38 15 16 47 18 19 20 21 25 26 27 26 10 29 30 First date 1 1 2014 Last date 31 12 2014 Total days 53 Seller s reference 3 data Difference from the 50 seller s data Click the dates in the calendar to add and remove publication dates Publication dates will be highlighted in the calendar in blue Mote that in basic delivery the publication date must be a regular weekday Basic delivery is unavailable on public holidays red numbers and on Saturdays gray background Description 15 weekday 15 weekday issue date 15 no basic delivery On the right side of the calendar PTP presents a summary of all publication dates When all publication dates are displayed correctly in the calendar click the Next button Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 22 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 C Log out ite lla Ss Postittamisen ty p yt Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications AARRE Oy Publication dates Lehti 10 Lehti 11 Lehti 12 Q The publication dates cannot be accepted because you have selected 1 days on which basic delivery is unavailable highlighted in Lehti 13 yellow Remove or change the dates Lehti 14 Lehti 15 First date 1 1 2014 Lastdate 31
34. 5 Marketing delivery When you click the name of a delivery in the list on the left you will go to the basic information page for the delivery E Log out ite lla Postittamisen ty p yt Front page Publications Marketing deliveries User instructions Extranet front page MarketingC ustomer User Marketing deliveries Demo akelu e Kaupunkikustannus Test Oy 1770 mailing 17 0 test 2348 testing Basic information Basic information ees En Bs ia 2412 testing Name Demojakelu ABC 2351 Info code Sample Usage code ADZ ABC mailing Edit B J ABC Testing ABC Testing 1 Advance information akun jakelu Animals Valid plan ap_jakelu Name Period Due date Responsibility Plan status Advance 1 8 2014 662014 Kaupunkikustannus Test Oy Ready 27 5 2014 Danan testaus information 37 12 2074 MarketingCustomer User BigCompany Finland dasd Mailing 1 8 2014 136 2014 Offprint Oy Approved 27 5 2014 Demojakelu plan 31 12 2014 L MarketingCustomer User BigCompany For Demo Finland Mailing 1 8 2014 13 6 2014 Offprint Oy B SE H amp M 3HA ATA plan 31 12 2014 ET Under planning H amp M 3HA B1 Create new mailing plan j_llL_kierros Asiakassuora Test 01 Next plan Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 69 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Under Advance information PTP shows status information for previously created plans The period r
35. 5757 50g 57575757 Delivery service Kotisuora 02 Kotisuora 02 Kotisuora 02 Productnumber Zone Quantity 10266 FIA 57 808 pes 10266 FIE 25 745 pes 10266 FIC 2 450 pes j_kKierros j gt kierros Jukan Nippu Domicile Helsinki Itella Posti Oy Business ID 0109357 9 VAT reg PTP User Instructions V12 0 89 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 The quantity in the summary corresponds to the total quantity of all mailing batches in this delivery The average item weight in the summary refers to the average item weight calculated in relation to the quantities of mailing batches Below these you can see the mailing batch information of each mailer company in their separate fields As a customer you can edit the information until the mailing list has been created The delivery date can also be moved as long as the new date is not earlier than one week from the current date When you are editing information specific to a mailing batch for example the delivery service you can select whether the change applies to the currently open delivery date or all deliveries within a certain time period Jukan testaus 2 Jukan testaus 24 6 Delivery service Jukan testaus 24 5 B Delivery service 10266 Kotisuora 02 MV Jukan testaus2 The change applies to this mailing batch only The change applies to the mailing batches created on the basis of the same mailing plan and Jukan testipos
36. 8 18 pym mpm m fr 8 18 Ina msa Mon Fri 8 18 Save EI Itellan ohjauskeskus e e e tellas styrcenter Control Center Posting place and time 020 451 7699 3 ohjauskeskus itella com Direction Transportation PICK UP bosting place P S 9 Additional information Service change requestform agreement time time 00 94 No Helsinki POK 19 00 Suorat yksik t Other areas 00 99 No Helsinki POK 17 00 K sitelt v t yksik t If you order several additional services PTP will request that you enter the publication quantity and if required zone information i e the areas to which the publication is mailed Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 43 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 t Metsalan maja Pasilan paja Rows entered in the mailing list Service Issue one Quantity Weight Information code Operating ID Press Pro2 12839 FI 258 840 pes 1g Yritysten asiakaspalvelu Kundservice Customer service p200 77000 SE ee dm S Eer sis ofi TO sti bution asiakaspalvelu itella fi The quantity entered in the mailing listis generated automatically on the basis ofthe postal code distribution ma pe 8 18 pvm mpm a aa EI ER aaa 8 18 namsa Order a maximum reach delivery Mon Fri 8 18 Added distributions Add a new distribution Kuljetustilaukset Transporttjanster Transport orders 0200 92000 Kuljetustiiaus itella com ma pe 8 18 pvm mpm
37. 86203 not created Stop The Press Oy For Demo Kaupunkikustannus 02 5112014 50g j_Il_kierros Te akun jakelu 5 11 2014 86203 not created Stop The Press Oy j_lll_kierros Kaupunkikustannus 02 7 11 2014 50g Te E akun jakelu 6 11 2014 86203 notcreated Stop The Press Oy j_kierros Kaupunkikustannus 02 10 11 2014 50g Te akun jakelu 10 11 2014 86203 mol created Stop The Press Oy Jukan Nippu Kaulpunkikustannus 02 12 11 2014 50g Te p j_lV_kKierros V kierros Jukan Premium Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 Itella Planning Tool for Mail Batches PTP 88 95 1 12 2014 If you wish you can filter the list by selecting a specific mailer company or time period Because PTP creates the mailing batch information based on advance information and mailing plans the list is empty until the delivery as at least one accepted mailing plan A delivery usually has only one mailing batch in which case there is one row in the list for each delivery The rows are in chronological order If a delivery has two separate mailer companies it also has two separate mailing batches In these cases there are two rows for one delivery By default the list shows the customer all mailing batches of all mailer companies Mailer companies only see the batches they have mailed 5 22 Delivery time and mailing batch information amp f Log out
38. BR roll cage Edit Bundled publication s dimensions Bundled publication s Length 170 mm width 200 mm thickness 3mm Edit dimensions Posting dates and places for the Press Pro Local service Posting place Handover time 00100 HELSINKI 05 02 Posting place and time Pick SECH Transportation Posting Posting mena oat Ges Direction agreement ss place Ze Additional information time Oo0 99 Ho Helsinki 19 00 Suoratyksikot Direktadresserade lastbarare POK Direct units Other areas 00 No Helsinki 17 00 Kasiteltavat yksik t Osorterade enheter gg POK Unsorted items Additional instructions by Itella Unless otherwise agreed upon the unitization of mailing batches in the table above unitize the batches according to level 1 or 2 For small batches level 3 is also sufficient For more detailed information read the instructions for unitizing Instructions for unitizing Update instructions for unitizing Instructions for unitizing updated Instructions for unitizing have not been produced yet or they are out of date Update instructions for unitizing by clicking the above button Instructions for unitizing Not available Itella Posti Oy Unitizing instructions expire whenever you or someone else modifies or edits information which affects the unitizing such as quantities In this case search for new instructions by pressing the button Additionally on the Mailing plan page there is a link available for a separate web service which th
39. C ee a a aa 63 Alo eegen Ree ee 64 ADVERTISER CUSTOMER INSTRUCTIONS seed 66 Dek GENEA o 66 Bae Quek SUIS EE 66 Ho Font pageceolthePIPUSE EE 67 5 4 Customer s Eet le RE 67 S Markelin delve sesana a a a a ege 68 56 Advance INfOrmallOn tora NeW delve icons A 69 5 7 Advance information EE 73 5 8 Advance information Defining deliveries dates ce eesecssscccccsssescccesscsccessscsceesscscesescseesensesees 74 5 9 Advance information Providing a postal Code distribution ceccesscccessccessccesscceeecceeesceensesenss 76 5 10 Advance information Providing a mailer Company 78 5 11 Advance information INVOICING informati ON visecssseesseisveesecdsesewnsseendecssasesnsdanauussedeeeanesswevewedsdeedoedueess 79 5 12 Advance information What to do if capacity is not available ua 80 51 gt Advance mformaton Cancellations Ee 81 a NEw Maline pla ee a eeng 81 5 15 Mailing plan Postal code CISITIDUL OM EE 83 5 16 Mailing plan Dimensions of delivered tem EEN 83 5 17 Mailing plan Information on the preparatory work for mailing secccsseccseccesscceeesceeescsesceenes 83 Slo Maline plans Postne placeanid ie 84 Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 4 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 5 19 Mailing plan Changing the mailer Company 85 5 20 DEUVETW Cale calenda E 86 BDA EE EE Eeer 87 5 22 Delivery time and mailing batch
40. EE Jukan testaus 24 6 Re ER wa rier a aca A ls lx E sl ee es d la le ss bi sm Ft f 31 10 2014 10 55 Jukan testaus 24 6 B MarketingCustomer Jukan testaus2 User Kaupunkikustannus File to be sent Test Oy Jukan testijakelu Jukan testipostitus x Jukka s new File to be sent Valitse tiedosto Ei valittua tiedostoa Kappa Complete the Kauppa 2 information 31 10 2014 10 55 MarketingCustomer Mailing Tushar User KrishnaMlailing PTP asks you to import a file to select the correct columns from the table and to name the distribution Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 78 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Add a new distribution as a file In the table first click the cell which contains the postal code i e the topmost postal code Then click the cell on the same row which displays the postal code s quantity i e information about recipients within the postal code area Color description In the table the selected postal code column is displayed On a green background and the selected delivery quantity ona blue background The first row selected is size Postinumerot osapoiminta B CG Tuotteen nimi Kotisuora 05 jakelu 5 arkip iv n aikana Taloudet 10273 Kohderwhma osapoiminta 1 Yhteens 20543 Kpl Alue A 28543 Kpl Alue B 0 Kpl Alue 0 Kpl 1 2 3 4 5 6 T H Postinumero Toimipaikka Taloudet k
41. Erkki Esimerkki Additional information Edit Task position Remove Telephone Email erkkLesimerkki itella com Animals ap_jakelu Asiakassuora Test01 Add new contact information Danan testaus dasd Ss Invoicing addresses Demojakelu Number 12345467 For Demo Se Check that the information for your organization is correct The name customer number and address of the organization cannot be edited If information is missing please contact Corporate Customer Service You can add information for one or more contact persons in PTP PTP is designed in such a way that you can update all contact persons information centrally on this page Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 68 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 To add a new person click the Add new contact information link If you want to remove a contact person s information from PTP click the Remove link The contact person does not necessarily have to be the same person who uses PTP PTP shows the contact person s information to all parties who deal with matters related to the publication such as the mailer company For this reason it can be a good idea to add information on for example long annual leave and substitutes in the Additional information field In the list on the left you can select a previously ordered marketing delivery to view or report its information 5
42. INIOMMALION eiesupsre koeri Ee 12 SG Basic publicahonmin onnan ON EE 14 E P plicauon sadvyance IN Orma UON BE 16 3 5 Publication dates as part of advance information ccccssccesecccsesccsesccenscccnscceescceescccuseceescceneces 19 3 6 Postal code distribution as part of advance Information 24 3 7 Postal code distribution as part of advance Information 28 NR E 29 39 THE MaAlerCcOMmpaly SAWING Dla EE 29 310 Addingand Changing a Maller ge ul EE 35 Daily WEE 36 Sal DE ut e een eege E 38 3 13 JECITING SENEeraliSSUC ge E e EE 39 314 e elt E and e TEE 39 2 15 Editne maline Dali in tel Ee EE 40 3o EECHER EE Eege 42 Bale DEER DURCH Ee 43 S200 SHU CTIONS TON Te TEE 44 2 19 Puplicaton calendar VEW EE 45 4 INSTRUCTIONS FOR MAILER COMPANIES tege iinei a e e a Te 47 Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 3 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Hd PIPU SMON DAS C eebe EE 47 Se SE OT e elle TT EE eben te LR ge E 48 43 Basic DUDUCALION INIOMMAL ON EE 49 4 4 Advance information provided by the publiSher ccccceseccessccesscceecceesccensccensceesceeseceeeseees 51 A Themalercompany s maline DIAN E 52 EEN 55 Ge romanon ADOWL HE 58 4S ECIINS SENetTal ISSUE INFORM AMON lee eelere 59 AO Biting mailing Patch ln rei n e EEN 60 AAO Ordenne additional SeNViCES E 61 Ai Electronicmaling EE 63 AAD i Lt Ee de Eet Dn TE Le C
43. PTP User Instructions V12 0 1 95 itella 1 12 2014 Planning Tool for Mail Batches PTP User Instructions This document introduces the user interface of Itella Planning Tool for Mail Batches PTP with screenshot images These images present fictional content like publishers names mailer companies names and publication names In general all presented content related to Itella s customers is fictional The content has been produced so that when the content was produced in September 2012 there were no similarities with actual registered companies organizations and publications The information contained in these user instructions shall not be used for purposes other than learning how to use PTP and supporting its use For example these user instructions should not be used as a source of business or product information Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 2 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Table of Contents ENT CHE R I TION TOR TF EE 5 kt ING WHIM REI 5 t2 Xeneralinformaton leie tg AN EE 5 2 GENERALJING DRUG EN 8 2A HOWTO NOS ur WOM EEN 8 22 ANSEr TIENTS ANG Te e Manace Ment EE 8 223 AWM SU dS Te EE 8 24 PIP WaviSatlon and Pade Ee EEN 9 25 Ee eg ef EE 9 2 6 AValladilityGnd sevice CVElOL AR 10 3 INSTRUCTIONS FOR PUBLISHERS Ee eech 11 Bol PRP MUSED S MOM pat Gusruk niie E EE NAN EE EEG 11 e P blishers DaSIC
44. PTP will show all publications that Itella s salesperson has connected to the publisher Once you have logged in to PTP as a publisher you can return to the publisher s basic information by clicking the front page link at the top left hand corner Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 14 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 3 3 Basic publication information By clicking a publication name under the publisher in the left hand side list you can access the publication s basic information Log out ite lla WW Pastittamisen ty p yt Frontpage Publications Publications Kaupunkikustannus Oy F maan ilme Lehti 10 Lehti 11 Lehti 12 Lehti 13 Lehti 14 Lehti 15 Lehti 16 Lehti 17 Lehti 18 Lehti 19 Lehti 20 Lehti 5 Lehti 6 Lehti 7 Lehti 8 Locked Lehti 9 Mets l n maja Pasilan paja Itella Posti Oy Seppo Sepponen User instructions Extranet front page Pasilan paja Basic publication information Wii ies eE e e Advance information Valid plan Name Period Due date Responsibility Plan status Advance 1 1 2013 13 11 2012 Kaupunkikustannus Oy D Ready 17 10 2012 information 31 12 2013 Maija Myyntihenkinen Itella Posti Oy Mailing 1 1 2013 6 11 2012 Offprint Oy ai Approved 17 10 2012 plan 31 12 2013 Seppo Sepponen Kaupunkikustannus Oy Mailing 4 1 2013 6 11 2012 Offprint Oy BB Approved 27 8 2013 plan 31 12 2013
45. Save Cancel m fr 8 18 Ina msa Mon Fri 8 18 The change only applies to this mailing batch of this publication The change applies to this mailer company s mailing batches regarding all issues published within the following range Itellan ohjauskeskus 100 HELSINKI tellas styrcenter Control Center Posting place and time 020 451 7699 ohjauskeskus itella com Transportation Direction eset Posting place RER Additional information Service change requestform agreement time time 00 99 Helsinki POK 19 00 Suorat yksik t Other areas 00 99 Helsinki POK 17 00 K sitelt v t yksik t If you order a maximum reach delivery for a publication PTP requests that you enter a postal code distribution Import one or more Excel files that contain information about maximum reach recipients Please note that the recipients cannot contain postal codes from the land Islands starting with 22 On the basis of the information you have entered PTP calculates the maximum reach quantity You can also change the maximum reach quantity freely before saving the order You can also add an information code and operating ID for the maximum reach delivery A7 Electronic mailing list PTP usually creates an electronic mailing list for each mailing batch one week before the mailing date PTP also enters the additional services you selected on the issue information page and the quantity provided for them in the mailing list If you do
46. Seppo Sepponen Kaupunkikustannus Oy Create new mailing plan Publisher s customer information Name Pasilan paja Ordering customer 889903 number Contact person provided by the publisher for the publication In the Advance information section PTP displays status information about advance information for which the publisher is responsible and the mailer company s mailing plans Period refers to a time interval under planning which typically is the following calendar year Ifthe publisher has entered advance information for one calendar year on different occasions the dates on the Advance Information row specify which period the information concerns Please note that PTP presents the plans as they were originally created and approved even if the mailer company or publisher later made changes in issue specific information You can always view the latest information through the list or calendar view Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 15 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 If the advance information list contains incomplete plans highlighted in yellow due date approaching or red due date passed they should urgently be completed and marked as ready Open a plan by clicking its name To add a new mailer company for a publication click the Create new mailing plan link PTP always creates as many mailing lists for each issue as there are valid mailing plans f
47. User Instructions V12 0 83 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 l Log out ite lla Ei Postittamisen tyopoyta Front page Publications Marketing deliveries User instructions Extranet front page MarketingC ustomer User Marketing deliveries Ea e Kaupunkikustannus Test Oy Mailing plan 201 A 1770 mailing 4770 test Mailing name Testijakelu Delivery service Kotisuora 02 Plan status ET Under planning Planned period 1 1 2015 1 6 2015 To be marked as ready by ABC 2351 Mailer company Stop The Press Oy ABC mailing Related advance information Link to the advance information page 2015 Open as a file POF ABC Testing itella Sorting Service in use No ABC Testing 1 General instructions for unitizing Open the instructions page at Itella s online service 2346 testing 2412 testing akun jakelu Control labels Log in to the RCC2 online service Animals ap_jakelu Asiakassuoara Test 07 Danan testaus dasd Authorization of the mailer company Mailer company Stop The Press Oy Status Information OK Validity 1 1 2015 1 6 2015 Updated 28 10 2014 10 03 For Demo Issuesideliveries 20 Updated by MarketingCustomer H amp M 3HA A1A Edit RIRS ep Organization Kaupunkikustannus H amp M 3HA B1 show issues in the calendar Test Oy Demojakelu The new mailing plan is initially in the Under planning status 5 15 Mailing plan Postal code distribution If the customer did not provide a postal code d
48. advance information Swedish Forhandsplan Finnish Ennakkosuunnitelma Advance information Information on the publishing and mailing of a publication related to the following planning period Swedish Forhandsinformation Finnish Ennakkotiedot Extranet Itella s extranet A collection of transaction services requiring login for Itella s corporate and organizational customers Publication date The publication date of a publication s issue usually the date shown on the cover of the publication on which the publication is generally delivered to the recipients Swedish Utgivningsdatum Finnish Ilmestymisp iv Publisher Same as a publication s publisher The publisher provides for example the publication dates Corresponds to a customer in connection with marketing deliveries Swedish Utgivare Finnish Julkaisija Publication Same as a paper A repeatedly mailed item to which you can link information on publication dates a publisher and a mailer company Swedish Publikation Finnish Julkaisu Quantity The delivered quantity of a publication s issue Swedish Stycketal Finnish Kappalem r Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 92 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Item weight The mass of a single delivered issue of a publication in grams Swedish Styckevikt Finnish Kappalepaino kpl paino Bundle A bund
49. ailing batch information as the basis for a new delivery Once you have saved the new delivery PTP shows you the detailed information of the new delivery for editing PTP always displays real time information on the deliveries in the calendar and table views PTP does not modify previously approved advance information and mailing plans retroactively 5 21 List of deliveries When you have provided the advance information for the delivery and accepted the mailing plan you can view a list of deliveries by clicking the Deliveries tab 6 Log out ite lla IT Postittamisen ty p yt Front page Publications Marketing deliveries User instructions Extranet front page MarketingCustomer User Marketing deliveries akun jakel u e Kaupunkikustannus Test Oy 1770 mailing EEEO ELE eel sim Deliveries 1770 test 23486 testing Customer Kaupunkikustannus Test Oy First posting date 31 10 2014 fi 2412 testing Mailer company show all mailer companies M Last posting date 31 10 2015 oi ABC 2351 ABC mailing Mailing akun jakelu ABC Testing Search ABC Testing 1 akun jakelu Animals Mailing batches of deliveries ap_jakelu ASiakassuora Test 017 Show on page 40 mailing batches t Danan testaus Results 1 10 23 sel Ais zs dasd Marketing delivery Posting time Mailing Quantity Description Mailing Mailer company Demojakelu Customer Speed Delivery date Weight list akun jakelu 3 11 2014
50. ated advance information Link tothe advance information page 2013 Lehti 15 o E Open as a file PDF itella Sorting Service in use No Lehti 16 General instructions for unitizing Open the instructions page at ltella s online Lehti 17 ae labels gt ani Lehti 18 Control labels Log in to the ROC2 online service Lehti 12 Lehti 20 Lehti 5 Lehti 6 Authorization by the mailer company Lehti 11 Lehti 12 Lehti 13 Lehti 7 Mailer company Offprint Oy Status Information OK Lehti 3 Validity 1 1 2013 31 12 2013 Updated 9 10 2013 10 49 Publication issues 52 Updated by Seppo Sepponen Edit Organization Kaupunkikustannus t Mets l n maja Show issues in the calendar Oy Pasilan paja Locked Lehti 9 The new mailing plan is initially in the Under planning status Complete the Publication s dimensions by clicking the Edit link Enter the length height and thickness of the publication in millimeters mm Finally save the data If the mailer company uses the Itella Sorting Service throughout the planned period PTP will not request information related to preliminary mailing tasks Other mailer companies can enter the data required by first clicking the Edit link e Tick the transportation units that the mailer company wants to use At least one transportation unit must be selected e You can also enter information about the smallest and largest publication bundle size allowed by the mailer company This optional
51. ation Itellan ohjauskeskus ltellas styrcenter Control Center Name Additional information 020 451 7699 Task position ohjauskeskus itella com hie Telephone Service change request form p Email Mailer companies contact information Offprint Oy customer number 189001 You can edit the person s contact information and add and remove persons in the drop down menu on the mailer company s basic information page Select new contact informatio EN Save Name Additional information Task position Telephone Email Suomeksi gt Pa svenska In the Mailer company s contact information section you can select a contact person from your organization for the publication The contact person may be any of the persons added to the mailer company s basic information page Several publications may have the same contact person You can edit the person s contact details or add a new person on the mailer company s basic information page 4 4 Advance information provided by the publisher Open a view of advance information by clicking the link on the basic publication information page Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg itella Postittamisen ty6p vta PTP User Instructions V12 0 52 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Log out yopo Maija Maijanen Front page Publications User instructions Extranet front page Publications e ABC kustannus Oy Advance informatio
52. ctions for unitizing Instructions for unitizing updated Instructions for unitizing have not yet been produced or they are out of date Update instructions for unitizing by clicking the above button test mailing 1 Instructions for unitizing Not available test 2154 Unitizing instructions expire whenever you or someone else modifies or edits information which affects the unitizing such as quantities In this case search for new instructions by pressing the button Additionally on the Mailing plan page there is a link available for a separate web service which the mailer company can use to import correctly formatted container labels for attaching to transport units Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 91 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 6 LIST OF KEY CONCEPTS 01 Delivery speed 01 As a general rule the publication is delivered to the recipients on the following weekday after the posting day Swedish Utdelningshastighet 01 Finnish Kulkunopeus 01 02 Delivery speed 02 As a general rule the publication is delivered to the recipients on the second weekday after the posting day Swedish Utdelningshastighet 02 Finnish Kulkunopeus 02 Customer A generic name used in connection with marketing deliveries for an advertiser whose items are mailed Corresponds to a publisher in connection with publications Advance plan Same as
53. d You can also save the advance information in your computer as a PDF file by clicking the link at the top of the plan The PDF file also contains a list of publication dates The In contract based delivery text means that the publication is delivered outside the basic delivery on weekdays The Itella Sorting Service in use text means that according information previously shared with Itella the mailer company is using the service at the beginning of the planning period meaning that Itella receives the majority of mailing information automatically Invoicing information in line transfer means that an Itella customer has indicated to enter each mailing order s invoicing information automatically through the line transfer In this case Itella will not add complete rows to the electronic mailing list on the basis of the information entered in PTP 4 5 The mailer company s mailing plan Itella Posti Oy Open the mailing plan view by clicking the link on the basic publication information page Domicile Helsinki Business ID 0109357 9 VAT reg e itella ros Front page Publications Publications ABC kustannus Oy tamisen tyopoyta PTP User Instructions V12 0 53 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Log out Maija Maijanen User instructions Extranet front page Mailing plan 2014 Kissa ja koira gt Lehti 1 gt Lehti 2 gt Lehti 3 gt Finnpublishing Oy gt Kaupunkikustannus Oy
54. deliveries a ky n jakel U e Kaupunkikustannus Test Oy 1770 mailing Basic information Deliveries 1 770 test Previous year 4 Following year p 2346 testing d 2014 ia Add delivery 2412 testing a new delivery ABC 2351 ABC mailing September 2014 October 2014 Movember 2014 m tw t f sun m tw t f sun m tw t f s Sun ABC Testing 36 An SEH WA ABC Testing 1 37 R a ahabsba 21 h Animals o papapafpsfel27 28 42 ap _jakelu 4 ds A4 ASiakassuora Test 01 Advance information from 17 9 2014 to 31 12 2014 By clicking a date in the calendar you can view and edit the information of an individual delivery If you want to add a new issue first go to the calendar page and click the Add new issue link at the top ABC 2351 z r Add a new issue delivery ABC mailing ABC Testing ABC Testing 1 akun jakelu Animals Issue delivery date Copy mailing batch information from the date Cancel ap_jakelu ASiakassuora Test 01 Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 87 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 PTP will first ask you for the new issue s delivery date which you can type or select by clicking the calendar icon PTP will check that the publication date you have provided refers to a date when delivery is possible You will also be asked the date whose delivery will be used to copy m
55. der a maximum reach delivery for a publication PTP requests that you enter a postal code distribution Import one or more Excel files that contain information about maximum reach recipients Please note that the postal code distribution cannot contain postal codes from the land Islands starting with 22 Kuljetustiiaukse Transporttjanster Transport orders Posting date 5 11 2013 0200 92000 Offprint Oy kuljetustilaus itella com a Contact person Testi Esimerkki esimerkki esimerkki posti fi ma pe 8 18 pvm mpm Rows entered in the mailing list ge sale aen Service Issue Zone Quantity Weight Information code Operating ID Itellan ohjauskeskus Order a maximum reach delivery tellas styrcenter Control Center Added distributions Add a new distribution 020 451 7699 ohjauskeskus itella com e The change only applies to this mailing batch of this publication Service change request form The change applies to this mailer company s mailing batches regarding all issues published within the following range 10 2012 Edit 199002 ABC kustannus Oy Keskuskatu 3 J 58 24100 SALO Invoicing address Posting place and time Transportation a Posting place ee Additional information Direction On the basis of the information you have entered PTP calculates the maximum reach quantity You can also change the maximum reach quantity freely before Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Inst
56. distribution as a file Kaupunkikustannus Oy limalan ilme In the table click the cell which contains the postal code of the first recipient i e the topmost postal code Lehti 10 Lehti 11 Lehti 12 Lehti 13 Sheet Sheet Lehti 14 AB Lehti 15 Lehti 16 Lehti 17 Lehti 18 Color description The postal code column selected is displayed on a green background The first row selected is Postinumero Vastaanottajia 00100 250 00200 3500 00300 15 Lehti 19 Lehti 20 Lehti 5 Previous Lehti 6 In the table first click the cell which contains the postal code i e the topmost postal code Then click the cell on the same row which displays the postal code s quantity i e information about recipients within the postal code area E Log out ite lla E Pastittamisen ty p yt Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications cao Add a new distribution as a file Kaupunkikustannus Oy Ilmalan ilme Lehti 10 Lehti 11 In the table first click the cell which contains the postal code i e the topmost postal code Then click the cell on the same row which displays the postal code s quantity i e information about recipients within the postal code area Color description Lehti 12 In the table the selected postal code column is displayed on a green background and the selected delivery quantity on a blue Lehti 13 background The first row selected is
57. e The quantity in the summary corresponds with the total number of issues in all mailing batches The average unit weight in the summary represents the average item weight calculated on the basis of all issues in mailing batches Detailed information about each mailing batch is displayed in a separate box Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 39 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 You can edit the information with the Edit link enabled You can apply changes to the displayed mailing batch issue or conveniently to several issues at the same time For example you can enter a new quantity for all issues published during the rest of the year Sek Editing general issue information If the Edit link is enabled in general issue information you can edit the issue s name e g 1 or 12B or 3 4 publication date or description The information cannot be edited once the electronic mailing list has been created 6 Log out itella O Postittamisen ty p yt gem Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications Gees Issue and mailing batch information IImalan ilme Lehti 10 Lehti 11 SUMMARY OF THIS ISSUE S MAILING BATCHES Dalin ati j j Wegechine iake 14 10 2013 z ig Lehti 13 Pasilan paja y 517680 pcs Lehti 44 E 49 5 Offprint Oy e Press Pro2 cous gt 46 10 2013 Re h e To issue li
58. e from the calendar click the date once Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 Itella Planning Tool for Mail Batches PTP 21 95 1 12 2014 Log out amp itella Front page Pastittamisen ty p yt Seppo Sepponen Publications User instructions Extranet front page Publications Publication dates Kaupunkikustannus Oy Ilmalan ilme F F F F F F F F F F F F F F F F Lehti 10 Lehti 11 Lehti 12 Lehti 13 Lehti 14 Lehti 15 Lehti 16 Lehti 17 Lehti 18 Lehti 19 Lehti 20 Lehti 5 Lehti 6 Lehti 7 Lehti 8 Locked Lehti 9 Mets l n maja Fasilan paja Yritysten asiakaspalvelu kundservice Customer service p200 77000 asia Kaspalvelu itella fi Itella Posti Oy Mm m mi January 2014 t t t w t f s Sun April 2014 w t f s Sun July 2014 w t f s Sun 9 24 25 33 11 12 43 14 1516 17 35 25 26 27 28 29 30 31 February 2014 m t w t f s Gun 1 2 10 1112 13 14 15 16 17 1819 20 21 22 23 May 2014 m t w t f s Sun 1 234 195 6 7 8 9 1011 20 12 13 14 15 16 17 18 21 19 20 24 22 23 24 25 22 26 27 28 29 30 31 August 2014 m t w t f s Sun 1 18 19 20 21 22 23 24 March 2014 m t w t f s Sun 1 2 1 10 111213 14 15 16 12 17 18 49 20 21 22 23 13 24 25 26 27 28 29 30 14 34 June 2074 m t w t f Ss Sun 1 9 10 14 12 13 14 1
59. e mailer company can use to import correctly formatted container labels for attaching to transport units Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 45 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 3 19 Publication calendar view You can now review publication information through the calendar view The calendar presents up to date information about publication dates dates inside frames The calendar displays advance information periods if one calendar year affects more than one plan for the advance information Normally only one set of advance information is assigned for a year By clicking a publication date in the calendar you can view updated information on the Issue Information page in the same way as pressing a link in the publication list view From the Issue Information page you can return to the calendar by clicking the To publication calendar view link Log out B itella Postittamisen tyopoyta EENEG Seppo Sepponen Frontpage Publications User instructions Extranet front page Publication s customer number 889504 Publications Kaupunkikustannus Oy Ilmalan ilme Lehti 10 Same Publication calendar WT Lehti 11 Previous year 2014 Following year Lehti 12 Add a new issue Lehti 14 Advance information from 1 1 2014 to 31 12 2014 SEET January 2014 February 2014 March 2014 Lehti 16 m tw t f soun m twt f sun m
60. efers to the time interval for the plan which can be longer than the delivery time that you provided On this page PTP shows you the advance information that you have previously approved even if you have later made changes to the information of individual mailing batches You can see the latest batch specific information in the table or calendar view of the delivery If there are incomplete plans marked with yellow due date soon or red due date in the past in the advance information list they need to be filled in and marked as complete as soon as possible Open a plan by clicking its name If you want to add a new mailer company for a delivery click the Create new mailing plan link For each delivery PTP creates as many mailing lists as there are valid mailing plans for the publication during the same period PTP does not restrict the number of mailing plans Under Customer information you can select your own contact person for the delivery The contact person can be anyone you defined on the customer s basic information page If you want to edit a person s contact information or add a new person you can do it centrally on the basic information page Under Mailer company contact details you can see a list of the mailer companies that the publisher has provided in the advance information If no advance plans have been made and approved for the publication the mailer company list is empty Mailer companies are responsible for p
61. er company later than seven days before the start of the mailing plan s target period pay attention to any changes in the electronic mailing list PTP creates electronic mailing lists in advance primarily one week before the mailing date For example if the current year s mailing plan is cancelled in Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 Itella Planning Tool for Mail Batches PTP 36 95 1 12 2014 January mailing lists for issues to be posted next week will have already been created on the basis of the information contained in the previous mailing plan The mailing lists must be edited manually The mailing list does not need to be edited if the publication is not published during the seven days between the cancellation of the mailing plan and the creation of a new plan Furthermore the mailing plan does not need to be edited if Itella Sorting Service is used for the publication or the publication s invoicing material is delivered to Itella as a line transfer 3 11 Issues Once you have entered advance information and approved the mailing plan you can review the list of issues by clicking Issues Log out ke itella Publications Pastittamisen ty p yt Seppo Sepponen Front page User instructions Extranet front page Publications Pasilan paja Kaupunkikustannus Oy t Ilmalan ilme Lehti 10 Issues Basic publication information Publication calendar
62. ered by Itella The mailer company s customer number is displayed after the name The mailer organization s name customer number or address cannot be edited If any of these is incorrect contact Itella s Corporate Customer Service The mailer company may add information about one or more contact persons to PTP PTP is designed so that you can update information about all contact persons at the same time on this page To add a new person click Add new contact information If you wish to remove a contact person s information from PTP click the Remove link If you wish to edit the contact information click the links on the right hand side of the page in order to access the editing mode Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 49 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 YOPO Front page Publications User instructions Publications gt ABC kustannus Oy gt Finnpublishing Oy gt Kaupunkikustannus Oy gt Vorssan valokuvausseura ry Yritysten asiakaspalvelu Kundservice Customer service 0200 77000 Offprint Oy 189001 Customer information Name Offprint Oy Customer 189001 number Delivery address Postal code Log out Maija Maijanen Extranet front page asiakaspalvelu itella fi Post office ma pe 8 18 pvm mpm m fr 8 18 Ina msa Mon Fri 8 18 Contact information Name Pekka Postittaja Additional informat
63. erved reasons measurement of the longer side too long For delivery date 16 12 2075 there is a total of 10 sold out postal code areas 00100 00720 007130 00740 00750 Observed reasons measurement of the longer side too long For delivery date 23 12 2015 there is a total of 10 sold out postal code areas 007100 007120 00730 00740 00150 l Observed reasons mea Gent of the longer side too long The dates you have selected in the calendar but which have already been sold out are highlighted with red You can edit the selections by directly clicking a calendar date Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 81 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 92 23 24 2 7 26 2 sac 26 34 17 18 19 20 21 22 23 Eobo 31 27 28 29 30 31 35 24 25 26 27 28 29 30 e a september 2015 October 2075 November 2075 l m tw t f s Sun m tw t Ts un m tw t f s Sun 15 no delivery ISSN 3j4 5 6 1 2 3 4 a 1 15 public holiday no delivery 5 8 alio ER 45 E 5 f P 15 delivery capacity full 2 EE 16 46 3 hoji BE 15 15 marked as published no 19 20 21 22 23 24 25 47 16 17 18 19 20 21 22 delivery Description 15 weekday 15 weekday issue date 26 27 28 29 30 31 23 24 25 26 27 28 29 T e delivery 30 December 2015 t w t f s Sun H OUER 7 8 o HIER 15s 17 18 19 20 21 22 PRY 24 25 26 27 28 29 lg 31 lt Previous Next gt Cancel So fa
64. ery dates 0 Status Complete the ap jakelu information Asiakassuora Test 01 STEET dale Updated carers 10 41 View delivery dates Updated by MarketingCustomer Danan testaus User das Organization Kaupunkikustannus Test Oy Demojakelu For Demo H amp M 3HA ATA Imported distributions No added distributions Status Complete the H amp M S3HA B 1 information i_I_kierros deeg Updated 31 10 2014 10 41 Postal code distribution At the top of the form you can see the planning period and the selection of a delivery service Click the Edit button and complete the selections You can usually approve the default calendar year as the period Finally click Save Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 73 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Log out D i ftamican tu nAt itella E Postittamisen ty p yt MarketingCustomer User Front page Publications Marketing deliveries User instructions Extranet front page Marketing deliveries e Kaupunkikustannus Test Oy Adva n ce info rm ation 20 1 4 p 1770 mailing 1770 test 2346 testing Plan number 60965 Mailing name Testijakelu 1 Plan status F Under planning by customer 2412 testin 3 oan SE a Planning period 34 49 2014 f7 31 12 2014 ABC 2351 A p Deadline for marking as ABC mailing completed ABC Testing Delivery service 12911 Itella Asiakassuora ance akun jakelu j Anima
65. es and reminders PTP handles information safely The customer and quantity information specified in PTP are the publisher s confidential business information PTP makes sure that the information is not disclosed to third parties under any circumstances This obligation also applies to all PTP users PTP logs information on who has logged in and when or edited the information of a publication and in what way Better overall view and tools for reporting changes From alternative views you can get both a wider and a more detailed overall view of the status of the next items to be mailed Information related to mailing can change after the information is provided in advance in PTP PTP provides the customer and the mailer company with easy to use tools for reporting changes You can report changed information for a single batch or for several batches at the same time for example for all mailings for the rest of the year The tools are developed continuously to include more features PTP creates electronic mailing lists automatically PTP creates electronic mailing lists by using advance information and the mailing plan as well as possible changes and additions that you have reported later If you wish you can choose when the lists are created or prevent the automatic creation of lists Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 7 95 Itella Planning Tool for Mail Batches PTP 1 12 2014
66. eura ry Yritysten asiakaspalvelu Kundservice Customer service 0200 77000 asiakaspalvelu itella fi ma pe 8 16 pym mpm ma fr 8 16 Ina msa Mon Fri 8 18 Kuljetustilaukset Transportjanster Transport orders 0200 92000 Kuljetustilaus itella com ma pe 8 16 pym mpm Itella Posti Oy Postittamisen ty p yt User instructions Lehti 2 Basic publication information Previous year January 2013 m t w t f s Sun 12 3 45 6 217 8 9 101112 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 5 28 29 30 April 2013 ZS m t w t f s Sun 141234567 15 8 9 10111213 14 16 15 16 17 18 19 20 21 17 22 23 24 25 26 27 28 18 29 30 PTP User Instructions V12 0 65 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Log out Maija Maijanen Extranet front page Publication calendar RASIS 2013 February 2013 March 2013 m t w t f s un m t w t f s Sun 12 3 12 3 45678910104 567 8 9 10 7 114 142 13 14 15 16 17 11 11 12 13 14 15 16 17 8 18 19 20 21 22 23 24 12 18 19 20 21 22 23 24 3 25 26 27 28 13 25 26 27 28 29 30 31 May 2013 m tw t i fssun mtwt Sun 5 18 123 4 lee 1 2 196 7 3 9 10 11 12 233 4567 8 YG 20 13 14 15 16 17 18 19 24 10 11 12 13 14 15 16 21 20 21 2223 24 25 26 25 17 18 19 20 21 22 23 22 277 28 29 30 31 26 24 25 26 27 28 29 30 Following year June 2013 f Ka Gel Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 66 95
67. f the mailer Domicile Helsinki Business ID 0109357 9 VAT reg ite lla e Postittamisen tyopoyta Frontpage Publications Publications Kaupunkikustannus Oy IImalan ilme Lehti 10 Lehti 11 Lehti 12 Lehti 13 Lehti 14 Lehti 15 Lehti 16 Lehti 17 Lehti 18 Lehti 19 Lehti 20 Lehti 5 Lehti 6 Lehti 7 Lehti amp Locked Lehti 9 Mets l n maja Pasilan paja Itella Posti Oy PTP User Instructions V12 0 18 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 company of the publication is not yet known choose Mailer company not yet known from the list Finally click Save Invoicing information The final detail covers invoicing information Select the correct invoicing address from the drop down menu If the information is incorrect or you cannot find a specific address contact the Itella Customer Service to correct the information Once you have completed the data in all of the boxes click the button on the bottom left hand side on the page after which the status of the advance information will be changed accordingly Log out Seppo Sepponen User instructions Extranet front page Advance information 2013 Plan number 496 Delivery service Press Pro2 Publication name Pasilan paja Plan status J Ready 17 10 2012 Maija Myyntihenkinen Itella Pasti Oy Planned period 1 1 2013 31 12 2013 To be marked as ready by 13 11 2012 Published on weekends public holidays itella Sorting Service D
68. formation or you cannot find the desired address contact Corporate Customer Service to correct the information Finally when you have filled in information in all the fields you can click the I have provided all information button at the bottom of the page after which the advance information status changes to the green Ready status Log out ite lla WW Postittamisen ty p yt Front page Publications Marketing deliveries User instructions Extranet front page MarketingCustomer User Marketing deliveries e Kaupunkikustannus Test Oy Advance info rm ation 201 5 1770 mailing 1770 test Plan number 602713 Delivery service Kotisuora 02 Mailing name Testijakelu Plan status Ready 28 10 2014 2412 testing MarketingCustamer User Kaupunkikustannus Test Oy 7 Planning period 1 1 2015 1 6 2015 ABC mailing Deadline for marking as completed ABC Testing Download plan Open asa file PUE 2348 testing p ABC 2351 After confirming you can save the advance information to your computer as a PDF file by clicking the link If you selected the mailer company as part of the advance information and the mailer company has provided its e mail address PTP sends the mailer company a message requesting it to create a mailing plan Please note that you can no longer edit advance information directly after you have marked it as complete However you can always open advance information for viewing from the basic
69. g the Provide delivery dates link on the advance information form ap _jakelu Delivery dates ASiakassuora Test 01 Delivery dates 0 Status Complete the Danan testaus information Updated 31 10 2014 10 41 dasd Provide delivery dates Sege View delivery dates Updated by MarketingCustomer Demojakelu User Organization Kaupunkikustannus For Demo Test Oy HAM SHA ATA You can either provide a rule if you want the delivery to be repeated for example on the same weekday or go directly to the calendar view In the calendar you can select one or more days by clicking them The first click adds a selection and the second click removes the selection Grey days cannot be clicked because the selected delivery service is not available Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 75 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Log out ite lla Es Postittamisen ty p yt Front page Publications Marketing deliveries User instructions MarketingC ustomer User Extranet front page Marketing deliveries e Kaupunkikustannus Test Oy Delivery dates 1770 mailing 1 770 test 2346 testing 2412 testing ABC 2351 ABC mailing January 2015 m t w t f s Sun 123 4 56 BD SHOT 3 412 13 14 15 16 17 18 t 19 20 21 22 23 24 25 February 2015 m t w t f s 5un 1 2345 o 9 10111213 14 15 3 16 17 18 19 20 21 22 March 2015 m t w t f s S
70. ges click the Cancel button After returning to mailing batch information you can click the Load as a file XLS link to download the publication s total postal code distribution to your computer as an Excel file Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 42 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 3 16 Ordering additional services You can order a maximum reach delivery and other additional services fora publication by clicking the Edit link on the issue information page PTP automatically enters the services ordered into the mailing list on separate product rows You can edit this information in PTP until the mailing list has been created Metsalan maja Pasilan paja Rows entered in the mailing list Yritysten asiakaspalvelu Serice Ge SS SEH Weight Information code Operating ID Kundservice Customer service WEE 12639 FI 298 840 pcs 1g 0200 77000 asiakaspalveluq itella fi Additional services for ma pe 8 18 pym mpm m fr 8 18 Inaimsa Name and number of the additional i Zone Quantity Mon Fri 8 18 Service Kuljetustilaukset Add new service Transporttjanster Transport orders i re SE 0200 92000 The change only applies to this mailing batch of this publication Kuljetustiiaus itella com The change applies to this mailer company s mailing batches regarding all issues published within the following range ma pe
71. he form You can either approve the proposal as such or select that you wish to negotiate after which you can write down your wishes to Itella Itella will later contact you For some publications it is possible to change the posting place on this page If the drop down menu for changing the posting place is disabled the place cannot be changed without negotiating with Itella Once all mailing plan sections have been completed approve the mailing plan by clicking the leftmost button Accept the plan at the bottom of the page 4 6 Issues Once you have entered advance information and approved the mailing plan you can review the list of issues by clicking Issues Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 56 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Log out L Postittamisen ty p yt itella AA Maija Maijanen Front page Publications User instructions Extranet front page Publications f e ABC kustannus Oy Lehti 2 Kissa ja koira Basic publication information Publication calendar gt Lehti 1 Lehti 2 Publisher ABC kustannus Oy First posting date 9 10 2013 Kl gt Lehti 3 p Finnpublishing Oy Mailer company Show all mailer companies Last posting date 9 10 2014 Kaupunkikustannus Oy Publication Lehti 2 gt Vorssan valokuvausseura ry Search Yritysten asiakaspalvelu Kundservice Customer service 0200 77000 asiakaspalvelu
72. ically enters the services ordered in the mailing list on separate product rows Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 62 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Ruljetustlaukse a Transporttjanster Transport orders Posting date 5 11 2013 0200 92000 Offprint Oy kuljetustilaus itella com EE Contact person Testi Esimerkki esimerkki esimerkki posti fi ma pe 8 18 pvm mpm Rows entered in the mailing list ma fr 8 18 Ina msa Mon Fri 8 18 Additional services for which a row is created in the electronic mailing list Itellan ohjauskeskus Name and number of the additional ltellas styrcenter Control Center service 020 451 7699 l ohjauskeskus itella com Add new service Service change request form Zone Quantity The change only applies to this mailing batch of this publication O The change applies to this mailer company s mailing batches regarding all issues published within the following range 10 2012 Edit ABC kustannus O Keskuskatu 3 J 58 24100 SALO Invoicing address Posting place and time Direction Transportation ee Posting place S Additional information You can edit this information in PTP until the mailing list has been created If you order several additional services PTP will request that you enter the publication quantity and if required zone information i e areas where the publication is mailed If you or
73. ijakelu 1 testing edit Itella Posti Oy Mailing plan PTP User Instructions V12 0 Itella Planning Tool for Mail Batches PTP 85 95 1 12 2014 Posting place and time Posting times and places Transp Pick up agreement time Other areas 00 99 No Posting time Helsinki POK e 17 00 Direction Posting place Additional information Additional instructions by Itella Unless otherwise agreed upon the unitization of mailing batches in the table above unitize the batches according to level 1 or 2 For small batches level 3 is also sufficient For more detailed information read the instructions for unitizing Mailer company s response to the proposal accept the proposal wish to negotiate according to my requests presented below The mailer company s request to Itella Cancel Close the form Remove plan Select the desired posting place for each row from the drop down menu After that you can either accept the proposal as is or select that you want to negotiate in which case PTP asks you to enter your requests and Itella will contact you later When all the sections of the mailing plan have been filled in accept the mailing plan by clicking the button at the bottom left of the page Changing the mailer company First cancel the current mailing plan by clicking the Cancel plan button at the bottom of the page After the cancellation the previous mailer company automatically loses the right to provide de
74. iler company to have access to the mailing plan the publisher must select the mailer company using the advance information form or later but before the due date of mailing planning so that the mailing plan is completed on time The new mailing plan is initially in the Under planning status Complete the Publication s dimensions by clicking the Edit link Enter the length width and thickness of the publication in millimeters mm Finally save the dimensions In the next section tick the transportation units that the mailer company wishes to use for mailing the publication You can also enter the minimum and maximum size of the publication bundle allowed by the mailer company Those threshold values entered cannot be in conflict with Itella s product terms so that the bundle would become too heavy You can also leave the threshold values blank in which case Itella generates Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 54 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 instructions for unitizing on the basis of default values Finally save the information In the final section Posting place and time you can see Itella s proposal for this publication ltellas styrcenter Control Center ee eee R 020 454 7899 Length of a bundled publication 200 mm Status Information OK ohjauskeskus itella com Width of a bundled publication 100 mm Updated 8 10 2013 10 15 Service change req
75. information helps PTP in generating instructions for unitizing sent to the mailer company If this information is not entered Itella will prepare the instructions for unitizing on the basis of default values Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 33 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 e Finally save the data In the final section Posting place and time you can see Itella s proposal for this publication Kuljetustilaukset Transporttjanster Transport orders 0200 92000 Kuljetustiiaus itella com Information concerning preliminary mailing tasks Transportation units used BL magazine cage pallet Status Information OK ma pe 8 18 pvmimpm Minimum bundle size Mot provided Itella s default values are used Updated 9 10 2013 10 49 m fr 8 18 Ina msa Maximum bundle size Mot provided ltella s default values are used Updated by Seppo Sepponen Mon Fri 8 18 Edit Organization Kaupunkikustannus Itellan ohjauskeskus Oy tellas styrcenter Control Center 020 451 7699 ohjauskeskus itella com Service change request form Posting place and time Mailer company s response to the The mailer company has notresponded to the Status Complete the proposal proposal information Edit Updated 9 10 2013 10 49 Updated by Seppo Sepponen Organization Kaupunkikustannus Oy ttella s proposal Transportation Pick up Posting place agreement time 00 99 Mo 19
76. information ENN 88 5 1 Delivery and mailing batch information Electronic mailing Iret 89 5 2 Delivery and mailing batch information Instructions for UNITIZING cccssssscccessssccceesssccceeeseeees 90 6 WSPOP KEY CONCEPTS Eeer 91 7 CUSTOMER SERVICE AND OTHER CONTACT INFORMATION 95 Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 5 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 1 INTRODUCTION TO PTP 1 1 New functions The new version which was adopted in December 2014 allows the possibility to order new types of unaddressed marketing deliveries for 2015 As a limited number of new delivery services is available for each postal code area the PTP asks you to provide sufficient information for reserving delivery capacity and for confirming the reservation 1 2 General information about PTP PTP is an easy to use tool for providing advance information on large mailing batches ordering deliveries and keeping information up to date The mailing batches can be non recurring or recurring You can combine addressed and non addressed delivery where necessary The reporting process typically consists of four phases Update Get login credentials and sign in Provide advance Accept mailing information if information plan needed Customer reports advance information on the delivery Time of delivery Destination of delivery What is deli
77. information page of the delivery Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 80 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 If you have accidentally approved incorrect advance information or the situation has changed after the approval contact a salesperson or Corporate Customer Service They can open the advance information form to correct it either so that it replaces the original advance information in its entirety or starting from the desired date Both the new corrected version of the advance information as well as the original version will be shown in the list on the basic information page of the delivery 5 12 Advance information What to do if capacity is not available PTP will check the availability of the delivery after you have provided all information and clicked the button in the lower edge of the page Sometimes a specific day may already have been sold out for the area you have selected Then the following message will appear on PTP Delivery capacity has been sold outin some areas Change the date or area selection or reduce the size ofthe item For delivery date 2 12 2015 there is a total of 10 sold out postal code areas 00100 00120 00130 00140 00750 Observed reasons measurement of the longer side too long For delivery date 9 12 2015 there is a total of 10 sold out postal code areas 007100 00120 00730 00740 00750 Obs
78. ion Kuljetustilaukset Transporttjanster Transport orders Task position Tuotantopaallikk6 0200 92000 kuljetustilaus itella com Telephone 091234656 Lomalla hein kuun ma pe 8 18 pvm mpm m fr 8 18 Ina msa Mon Fri 8 18 Itellan ohjauskeskus Sae Cancel ltellas styrcenter Control Center 020 451 7699 ohjauskeskus itella com Name Pia Leena Postittaja Service change request form Task position Hallintojohtaja litavuorossa Telephone 09123456 Email pekka postittaja offprintoy fi Additional information In the editing mode you can save your changes or cancel them without saving PTP displays contact person information to all parties involved with the publication including the publisher Therefore it may be useful to enter information about long annual holidays and substitutes in the Additional information field To review or update information concerning a publication select publisher name and then publication name from the left hand side list PTP will show all publications to which the publisher has added your organization as the mailer company When you are logged in to PTP as a mailer company you can return to the mailer s basic information by clicking the front page link at the top left hand corner 4 3 Basic publication information By clicking a publisher and a publication name in the left hand side list you can access the publication s basic information Domicile Helsinki Itella Pos
79. istribution as part of the advance information the distribution must be provided in the mailing plan at the latest Instructions for providing the distribution can be found in the advance information instructions Provide the distribution as an Excel file that you can get for the marketing delivery from for example the Kontakti service at hitp www itella fi kontakti 5 16 Mailing plan Dimensions of delivered item Fill in information by clicking the Edit link Enter the dimensions of the delivered item so that they correspond to the dimensions of the item in the posted bundle 5 17 Mailing plan Information on the preparatory work for mailing Select the transport units that the mailer company can use At least one transport unit must be selected Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg 5 18 New delivery 1770 New mailings NewTest_saptaswa Raju red_white saptaswal Superako Test Test 1 test 1770 mailing test 2184 test mailing 1 test mailing 2 Testi test ONE Itella Posti Oy PTP User Instructions V12 0 84 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 If you wish you can enter information on the minimum and maximum bundle sizes allowed by the mailer company This optional information is used as a guide in creating the instructions for unitizing sent by PTP to the mailer company If you do not provide the information PTP will create the instructions for unit
80. ists for each issue as there are valid mailing plans for the publication PTP does not limit the number of mailer companies or the mailing plans for which these are responsible If you want to change the publication s mailer company first cancel the current mailing plan by clicking the Remove the plan button at the bottom of the mailing plan page Once the plan has been cancelled the mailer company s right to report publication information in PTP is revoked automatically Other areas 00 99 No 17 00 K sitelt v t yksik t Osorterade enheter Unsorted items Unless otherwise agreed upon the unitization of mailing batches in the table above unitize the batches according to level 1 or 2 For small batches level 3 is also sufficient For more detailed information read the instructions for unitizing Close the form Remove plan Suomeksi Pa svenska Next create a new mailing plan by clicking the Create new mailing plan link on the basic publication information page The plan prompts you to select a new mailer company plan 34 12 2013 Mailing 1 8 2013 66 2013 Sinivihre Oy BB Approved 31 7 2013 plan 31 12 2013 Sinikka V Sinivihre Oy Mailing 18 2013 6 6 2013 Offprint Oy O plan 31 12 2013 F Under planning Create new mailing plan Next plan Name Period Due date Responsibility Plan status Advance 1 1 2014 13 11 2013 Kaupunkikustannus Oy Ifthe publication is published at least once a week and you are changing the mail
81. itella fi Issue mailing batches ma pe 8 18 pvym mpm m fr 8 18 Ina msa Show on page 10 maili Mon Fri 8 18 en Ae aw Publication name Posting time Issue Quantity Description ofthe Mailing Mailer company Kuljetustilaukset Publisher Speed Publication Weight issue list Transporttjanster Transport orders date 020092000 Lehti 2 5 11 2013 issue 12 20480 not created Offprint Oy kuljetustilaus itella com ABC kustannus Oy 02 7 11 2013 2009 ma pe 8 18 pvm mpm Lehti 2 3 12 2013 issue 13 20480 not created Offprint Oy m fr 8 18 Ina msa ABC kustannus Oy 02 5 12 2013 200g Mon Fri 8 18 Itellan ohjauskeskus The list contains a summary of next issues each represented by one or several mailing batches Because PTP generates mailing batch information on the basis of the advance information and mailing plan the list will be blank until the publication has at least one approved mailing plan List contains only issues with posting date later than mailing plan acceptance date Usually an issue has only one mailing batch meaning that each issue is represented by one row in the list The rows are in chronological order so that issues published later are presented at the bottom of the list If the number of issues is high not all issues can be displayed at the same time Using the list s page numbers you can change the view between issues published sooner and later As a mailer company you can only review the mailing batches t
82. izing based on the default values Mailing plan Posting place and time In the last section called Posting place and time you can see the proposal created by Itella for this delivery Posting place and time Mailer company s response to accept the proposal the proposal ltella s proposal Posting times and places Direction Additional instructions by Itella Transp agreement Other areas 00 99 No Pick up ame Posting place Helsinki POK Status Updated Updated by Organization Posting time 17 00 Information OK 28 10 2014 10 22 MarketingCustomer User Kaupunkikustannus Test Oy Additional information Unless otherwise agreed upon the unitization of mailing batches in the table above unitize the batches according to level 1 or 2 For small batches level 3 is also sufficient For more detailed information read the instructions for unitizing Close the form Remove plan The proposal contains one or more unidirectional mail batches Reply to Itella s proposal by first clicking Edit Domicile Helsinki Business ID 0109357 9 VAT reg H F H H F H F s17 New delivery 1770 New mailings NewTest_saptaswa Raju red_white saptaswai Superjako Test Test 1 test 1770 mailing test 2184 test mailing 1 test mailing 2 Testi test_ONE test_sprint6 test_ujwala Tester Mailings Tester marketing mailings Testijakelu Test
83. jetustilaus itella com BEE Contact person Testi Esimerkki esimerkki esimerkki posti_fi ma pe 8 18 pvm mpm Rows entered in the mailing list m fr 8 18 Ina msa Mon Fri 8 18 Service Issue Zone Quantity Weight Information code Operating ID Press Pro 2 12839 FI 20 480 pcs 200g Itellan ohjauskeskus Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 59 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 4 8 Editing general issue information If the Edit link is enabled in general issue information you can edit the issue s name e g 1 or 12B or 3 4 publication date or description The information cannot be edited once the electronic mailing list has been created Ifthe publication date is changed PTP checks automatically that no previous issues have been added to the same date Also note that the publication date cannot be earlier than one week from the current date Log out ite lla d Postittamisen ty p yt Maija Maijanen Front page Publications User instructions Extranet front page Publications e ABC kustannus Oy Kissa ja koira gt Lehti 1 Publication Lehti 2 Lehti 3 Issue 12 Publication date 7 11 2013 Issue and mailing batch information To issue list view gt Finnpublishing Oy gt Kaupunkikustannus Oy p Vorssan valokuvausseura ry Description of the issue Yritysten asiakaspalvelu Kundservice Customer
84. la Planning Tool for Mail Batches PTP 1 12 2014 4 7 Information about issues You can start viewing a single issue s detailed information by clicking the name of the issue in the list view General issue information is displayed at the top of the page on the left Information about each mailer company s mailing batches is displayed in separate boxes below Usually there is only one mailing batch for each issue WW Log out itella 2 Postittamisen ty p yt Front page Publications User instructions Extranet front page Maija Maijanen Publications KC ABC kustannus Oy Issue and mailing batch information Kissa ja koira gt Lehti 1 Lehti 2 Publication Lehti 2 gt Lehti 3 To issue list view Issue 12 KEE Publication date 7 11 2013 p Kaupunkikustannus Oy Description of the issue gt Vorssan valokuvausseura ry eege Mailing batch Offprint Oy Kundservice Customer service Electronic mailing list 0200 77000 asiakaspalvelu itella fi Create list now List number gegen inn lieti x H ge ma pe 8 18 pvm mpm lf you wish to edit mailing list information after you have created the mailing ma fr 8 18 Ina msa list you need to make your changes directly in the mailing list Mon Fri 8 18 List creation method PTP creates the electronic mailing list automatically Kuljetustilaukset General information Transporttjanster Transport orders Posting date 5 11 2013 0200 92000 f Offprint Oy kul
85. led batch of publications with routing address markings As a general rule a bundle is addressed either to the delivery starting point or directly to the recipient Swedish Bunt Finnish Kimppu Bundle label An A4 sheet printed according to the standard and attached to the top of the bundle indicating the address of the bundle Alternatively this information can be printed directly to the address information field of the topmost publication of the bundle Swedish Buntlapp Finnish Kimppulappu Bundling Combining items or bunches into bundles Swedish Buntning Finnish Kimputus Transport unit Transport units are boxes rolltainers and publication cages owned by Itella Pallets owned by the sender can also be used as transport units Swedish Lastbdrare Finnish Kuljetusyksikk6 Unsorted items Transport units that contain publications going to more than one sorting center or delivery office Swedish Osorterade enheter Finnish Lajiteltavat yksik t Itella Sorting Service Itella Sorting Service is a tool for professional letter or publication mailer companies It supports automated and batch specific mailings according to Itella s instructions using address and mailing information provided to the service Swedish Itella Sorteringstjanst Finnish Lajittelupalvelu Publication Same as a paper Swedish Tidning Finnish Julkaisu Mailing batch The copies of a publication s issue delivered at the same time
86. livery information in PTP Create a new mailing plan on the basic information page of the delivery The plan asks you to select a new mailer company If you are about to change the mailer company later than seven days before the Start of the mailing plan target period you must make any changes directly to the electronic mailing list yourself PTP creates electronic mailing lists automatically in advance usually a week before the mailing date For example if you cancel a mailing plan for the current year in January the mailing lists for batches to be posted during the following Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 86 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 week have already been created according to the information in the old mailing plan You must correct these mailing lists manually These mailing list corrections do not have to be made for the marketing deliveries that do not have any delivery dates during the seven days following the cancellation of the mailing plan and the creation of a new plan 5 20 Delivery date calendar When you have provided the advance information for the delivery and accepted the mailing plan you can view deliveries in the calendar view by clicking the Calendar tab GG Log out ite lla Postittamisen ty p yt MarketingCustomer User Front page Publications Marketing deliveries User instructions Extranet front page Marketing
87. ll correct the numbering automatically You can cancel your changes by pressing the Minus key Use the minus button also if the first issue of the year is 53 and it is followed by issue number 1 instead of 54 If the publication has a publication date on which it is not mailed click the Previous button at the bottom and remove the date from the calendar Through PTP you only need to report the publication dates on which the publication is mailed Once the list of publication dates has been completed return to the advance information form by clicking the Accept button at the bottom of the page The advance information form displays the correct number of publication dates Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 24 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 3 6 Postal code distribution as part of advance information Es Log out ite lla E Pastittamisen ty p yt Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications Kaupunkikustannus Oy imalan ilme Lehti 10 gt Show instructions Lehti 11 Select the content of the uploaded file by clicking Lehti 12 Add a new distribution as a file t Lehti 13 Postal code distribution Address material Lehti 14 Fostal code and quantity on each row One address on each row Lehti 15 t Lehti 16 Sanomien sanomat Sanomien sanomat Postinumero Toimipaikka Kap
88. ls 5 7 Advance information Dimensions Delivery capacity will be reserved for you based on the dimensions and weight of the item to be mailed Click Edit information and enter the outer dimensions of the item in the bundle If the item in the bundle cannot fit in the mail slot and therefore has to be folded in mail delivery an additional payment can be charged for folding Dimensions Length of a bundled item Status Information OK Width of a bundled item Updated 1 12 2014 12 29 Thickness of a bundled item Updated by MarketingCustomer User Average weight Organization Kaupunkikustannus Test Oy Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 74 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Examples of the dimensions of mail items Item Dimensions Thickness Average weight A6 sheet 105mm 148mm 1mm 3 g paperboard 120 g m2 A5 sheet 148mm 210mm 1mm 5 g paperboard 120 g m2 A4 sheet 210 mm 297mm 1mm 5 g paper 80 g m2 A3 sheet 297mm 420mm 1mm 10 g paper 80 g m2 C6 envelope 114mm 162mm 1mm 5 g paper 100 g m2 C5 envelope 162mm 229mm 1mm 8 g paper 100 g m2 C4 envelope 229mm 324mm 1mm 15 g paper 100 g m2 It is possible to apply larger dimensions or item weight later if the area s delivery capacity has not been sold out 5 8 Advance information Defining deliveries dates Provide one or more deliveries delivery dates by clickin
89. mailing Edit T ABC Testing ABC Testing 1 Advance information akun jakelu Animals Next plan ap jakelu Name Period Due date Responsibility Plan status Advance 1 1 2015 Kaupunkikustannus Test Oy Ready 28 10 2014 Danan testaus information 1 6 2015 MarketingCustomer User Kaupunkikustannus dasd ss Asiakassuora Test 01 Mailing 1 1 2015 Stop The Press Oy er oy Demojakelu plan 162015 Under planning For Demo Create new mailing plan H amp M SHA ATA Upcoming planning periods H amp M 3HA B 1 Name Period Under planning j_ll_kierros 2014 1 1 2014 1 1 2013 7 p E 31 12 2014 30 41 2013 New advance information j_Ill__Kierros If you represent a mailer company or if the customer has provided a mailer company start by clicking the Mailing plan link on the basic information page of the delivery If the customer has not provided a mailer company yet click Start by selecting a mailer company and select the time period for which you will authorize the mailer company to provide information If you as a customer want to add a second or third mailer company for a delivery click the Create new mailing plan link For each delivery PTP creates as many electronic mailing lists as there are valid mailing plans for the delivery during the same period PTP does not restrict the number of mailer companies or the mailing plans they are responsible for Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP
90. n Kundservice Customer service Name Seppo Sepponen 0200 77000 Organization Kaupunkikustannus Oy asiakaspalvelu itella fi ma pe 8 18 pym mpm m fr 8 18 Ina msa Mon Fri 8 18 List of organizations for which you can enter information Name itela customer number the Itella Extranet front page lf the information is incomplete contact your organization s tella Posti Oy 133895 Kaupunkikustannus Oy 1990074 administrator or ltella s Corporate Kuljetustilaukset Customer Service Transporttjanster Transport orders 0200 92000 Kuljetustiliaus itella com ma pe 8 18 pym mpm m fr 8 18 Ina msa Mon Fri 8 18 Itellan ohjauskeskus tellas styrcenter Control Center 020 451 7699 ohjauskeskus itella com Service change request form Suomeksi Pa svenska Domicile Helsinki Itella Posti Oy Business ID 0109357 9 VAT reg PTP User Instructions V12 0 12 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 3 2 Publisher s basic information Once you have logged in to PTP the first page presents the publisher s customer information as displayed below ZS Log out ite lla D Pastittamisen ty p yt Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications Kaupunkikustannus Oy Kaupunkikustannus Oy 199001 IImalan ilme Lehti 10 Customer information Lehti 11 Name Kaupunkikustannus Oy Lehti 12 Customer 199001 number iaai Delivery addres
91. n 2014 Kissa ja koira gt Lehti 1 gt Lehti 2 gt Lehti 3 gt Finnpublishing Oy gt Kaupunkikustannus Oy gt Vorssan valokuvausseura ry Yritysten asiakaspalvelu Kundservice Customer service 0200 77000 asiakaspalvelu itella fi ma pe 8 18 pvm mpm m fr 8 18 Ina msa Mon Fri 8 18 Kuljetustilaukset Transporttjanster Transport orders Review publication dates 0200 92000 kuljetustilaus itella com ma pe 8 18 pvm mpm ma fr 8 18 Ina msa Mon Fri 8 18 Itellan ohjauskeskus Plan number 7114 Delivery service Press Pro 1 Publication name Kissa ja koira Plan status E Ready 8 10 2013 Etunimi Sukunimi ABC kustannus Oy Planned period 1 1 2014 31 12 2014 To be marked as ready by 13 11 2013 Published on weekends public holidays No Itella Sorting Service No Invoicing information in a line transfer No Download plan Open as a file PDF Publication dates Publication days 53 Status Information OK Reference data provided by the 5 Updated 8 10 2013 10 14 seller Updated by Paavo P k ytt j Organization Itella Posti Oy Postal code distribution Added distributions ponojak1 21239 pcs imported on 19 4 2013 Status Information OK postinumerojakauma2 xlsx Sheet1 3765 pcs Updated 8 10 2013 10 14 imported on 7 10 2013 REES Updated by Paavo P k ytt j As the mailer company you can open and review advance information entered by the publisher but changes are not allowe
92. ng Service or delivers invoicing material as a line transfer 4 12 Instructions for unitizing The instructions for unitizing tell the mailer company how the transport units boxes rolltainers pallets should be assigned for the material to be mailed You can open mailing batch specific instructions for unitizing by clicking the Issue information page once a mailing plan has been approved Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 64 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Posting dates and places for the Press Pro Local service Posting place Handover time 00100 HELSINKI 05 02 Posting place and time Pick ae re Transportation Posting Posting Se ti ig Ecg Direction agreement Ip place Eme Additional information time 00 99 Ho Helsinki 19 00 Suoratyksikot Direktadresserade lastbarare POK Direct units Other areas O0 No Helsinki 17 00 Kasiteltavat yksikot Osorterade enheter gg POK Unsorted items Additional instructions by Itella Unless otherwise agreed upon the unitization of mailing batches in the table above unitize the batches according to level 1 or 2 For small batches level 3 is also sufficient For more detailed information read the instructions for unitizing Instructions for unitizing Update instructions for unitizing Instructions for unitizing updated Instructions for unitizing have not been produced yet or they are out of date
93. o Negus miter male Oe Publication dates limalan ilme Lehti 10 Lehti 11 Check and correct issue information Lehti 12 lf the first issue ofthe year is ather than 1 enter the correct number below and click Lehti 13 Refresh Mark double issues by clicking the button by the publication date If an issue is left 7 Lehti 14 unpublished during the year correct the numbering using the Plus and Minus keys First date 1 1 2014 First issue 1 daia Lehti 15 Last date 31 12 2014 Lehti 16 San anc Lastissue 54 Lehti 17 Se Change into a double issue 3 Total days 54 Lehti 18 8 1 2014 lssue 2 Change into a double issue seller s reference 3 data Lehti 19 15 1 2014 Issue 3 Change into a double issue Difference from the 51 Lehti 20 99490414 Issue EE data Double issues Lehti 5 Lehti 6 Lehti 7 Change into a double issue 29 1 2014 Issue Change into a double issue 3 2 2014 Issue 6 Change into a double issue If the name of the first issue of the year publication date January 2 2012 in the example is not number 1 change the value and click the Refresh button If the publication has double issues click the Change into a double issue button on the specific publication date If all publication issues are not mailed to recipients you can change the numbering by pressing the Plus key For example if Issue 4 is not mailed and Issue 5 is mailed directly after Issue 3 press the Plus key by Issue 4 and PTP wi
94. o which the publisher has added your organization as a mailer company Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 57 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 You can limit the content of the list by editing the first and last publication date After your selections click the Search button and the list will be updated according to your selections On each row the list contains the following information Itella Posti Oy Publication name Publisher name Issue posting date and the final time If the publication has a transportation agreement with Itella the pick up time is typically earlier than the posting time displayed in the table Delivery speed 01 or 02 Issue name Issue publication date Number of issues in the mailing batch Item weight of a single publication Issue description Mailing list status or list number s The list number acts as a link to the electronic mailing list If no status data or list number is displayed next to a mailing list the publication uses the Itella Sorting Service or delivers invoicing information to Itella as a line transfer As a result PTP does not receive information about the mailing list If there are two list numbers instead of one two lists are exceptionally created for the mailing batch Mailer company name Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 58 95 Itel
95. on Added distributions PTP 20001 xIlsx Postinumerojakauma 20480 pcs imported on 26 10 2012 Edit Total recipients 20480 Open as a file XLS Invoicing address 199002 When editing mailing batch information you can select that the change applies only to the displayed mailing batch and issue or to the same mailing batch in several issues at the same time For example you can easily enter a new postal code distribution for all issues published during the rest of the year By clicking the Edit link next to a postal code distribution you can upload new Excel files to PTP and delete previously uploaded files The Excel file must be Excel 95 or later and no password protection can be used This should be taken into account especially if the postal code distribution is taken from your circulation system Try to match the total number of recipients with the publication s true quantity so that the distribution is as realistic as possible PTP does not separately request that you enter the publication quantity but adds the quantity to the mailing list on the basis of the postal code distribution Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 61 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Transporttjanster Transport orders Posting date 5 11 2013 0200 92000 Offprint Oy kuljetustilaus itella com os Contact person Testi Esimerkki esimerkki esimerkki posti fi ma pe 8
96. on mailing information in a single location For the sake of information security it is important that each organization and PTP user has separate user IDs and therefore the correct user rights For information security it is important that each user has the correct user rights Your Extranet ID must contain user rights to the PTP service and the details of one or more publishers Each organization has one PTP administrator who is responsible for creating IDs for other users and ensuring that during changes in personnel the IDs and user rights are updated accordingly If you do not have access to your publications contact your organization s administrator In addition to your organization Itella s sales personnel have user rights to PTP where the sales personnel can review and supplement any details 2 3 Language selections Itella PTP is available in Finnish Swedish and English Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg tella PTP User Instructions V12 0 9 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 You can change the user interface language by clicking the links at the bottom right hand corner In English P svenska 2 4 PTP navigation and page hierarchy e You can return to the user information page through the Front Page link in the top left hand corner e Selecta publication under the publisher name in the list on the left e If required open these user instructi
97. ons Extranet front page e Kaupunkikustannus Test Oy Delivery dates 1770 mailing 1770 test 2348 testing Check and correct delivery information as necessary 2412 testing Check and correct delivery information below Info code ab ABC 2351 ABC mailing ABC Testing 14 1 2015 ABC Testing 1 28 1 2015 akun jakelu 12 2 2015 Animals 26 2 2015 ap_jakelu 12 3 2015 26 3 2015 9 4 2015 Asiakassuora Test01 Danan testaus dasa 7 5 2015 Info code Info code Info code Info cade Info code Info code Info code Info code Usage code cd Pa First date 14 1 2015 Last date 12 6 2015 Usage code q Total days 9 Usage code q Usage code q Usage code q Usage code q Usage code q Usage code q Usage code jed 5 9 Advance information Providing a postal code distribution After you have selected the delivery dates define the destination of the delivery First select the area through the Kontakti service Itella Posti Oy d Log in to Kontakti in the address hittp www itella fi kontakti and follow the Order basic delivery link basic delivery without printing and mailing Select an area from the list or map or by entering postal codes and click the Next button to proceed to phase two Mailing and delivery Click the Next button to proceed to phase three Summary Click the Download postal codes button Do not tick Add delivery postal code to file Save the
98. ons V12 0 20 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Lehti 10 Lehti 11 Regular publication dates Lehti 12 Lehti 13 Lehti 14 Regularity Every week on one or more days Lehti 15 Lehti 16 Every 1 Le weeks on weekdays Ml Mon Mltue Mlwed Mlthu Mir Wl sat Mi sun Lehti 17 4 Previous Cancel Lehti 18 Lehti 19 F Ifthe publication is published throughout the year you do not need to change the default dates Ifthe publication is started to be published later than at the beginning of the year replace the default value with the first publication date If the publication is not published until the end of the year replace the default value with the last publication date You can enter new dates or click the calendar icon Select the regularity of publication from the drop down menu and Select the publication dates if the publication is published weekly on one or more days Click the Next button after which PTP will display the publication dates selected as dates squared in the calendar view for reviewing and correcting If you first selected that you wish to select the dates from the calendar instead of using a rule application will take you directly to the calendar view where you can add or remove dates by clicking a specific date In the example image below every Wednesday has been selected as the publication date If you wish to add or remove a publication dat
99. ons through the link in the blue bar in the top left hand corner e When you stop using PTP log out through the link in the top right hand corner 2 5 Browser requirements Itella Posti Oy PTP is designed for all browsers You can also use it on all smartphones and tablets You can use a mouse or the touch screen PTP works via an Internet connection established through the fixed or mobile network PTP does not require your computer and browser to support Flash and Java extensions JavaScript is a widely used Web technology which is also supported by mobile browsers The Itella extranet login page requires that the browser s JavaScript support is enabled If it is disabled PTP may be slow and some of the PTP functions will be unavailable If you notice that PTP does not work normally check and reactivate JavaScript according to the following instructions or contact your organization s IT support Internet Explorer 9 0 1 Select Tools from the toolbar 2 Select Internet options 3 Select the Security tab 4 Select Custom level Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 10 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 5 Scroll down to Scripting 6 Inthe Active Scripting section select Enable and click OK Mozilla Firefox 8 0 1 Select Tools from the toolbar 2 Select Settings 3 Select Content from the menu bar 4 Select the Enable JavaScript tick b
100. onwards The new corrected version of the advance information and the original version will both be displayed in the list on the basic publication information page 3 5 Publication dates as part of advance information When you click the Enter publication dates link in the advance information form PTP will ask whether you wish to enter the date on the basis of the rule or by clicking the calendar The rule is the easiest way for publications published at specific intervals orona specific date at least once a month E E Log out ite lla Pastittamisen ty p yt Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications SSES Oe Publication dates Ilmalan ilme Lehti 10 Lehti 11 Select your preferred method out of the following options t Lehti 12 Lehti 13 Iwill use a rule l Select this option ifthe publication is published regularly e g daily or weekly The t Lehti 14 new rule will replace my previous information about publication dates t Lehti 15 Lehti 16 Select this option ifthe publication is published irregularly or less than 12 times a S year or if you wish to edit any publication dates given previously in the calendar view Lehti 17 Lehti 18 If you select the rule based approach PTP will request you to enter more specific publication information on the following page Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructi
101. or the publication PTP does not limit the number of mailer companies or the mailing plans for which these are responsible Instead each publication can have only one valid publisher and one piece of advance publisher information A publication s advance information periods cannot overlap If there are changes in advance information in the middle of a year contact your Itella salesperson who will end the period and open a new template for advance information In the Customer information section you can select a contact person for the publication The publication s contact person may be any of the persons added to the publisher s basic information page Several publications may have the Same contact person You can edit the person s contact details or add a new person on the publisher s basic information page In the Mailer company s contact information section you can see a list of mailer companies the publisher has reported in its advance information If no advance plan has been prepared or approved for the publication the list of mailer companies will be blank Mailer companies are responsible for entering and updating their contact information If the contact information is missing or incorrect contact the mailer company Mailer companies can agree upon mailing issues directly with Itella Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 16 95 Itella Planning Tool for Mail Batches
102. ote that depending on your browser configuration this button might be labelled with different words Once PTP has loaded the file containing the postal code distribution for preview you can select a work sheet and the rows and columns from where PTP should read data An example of the preview screen when the file contains a publication s list of recipients e Log out ite lla E Pastittamisen ty p yt Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications a f e emm Add a new distribution as a file Kaupunkikustannus Oy t Ilmalan ilme In the table click the cell which contains the postal code of the first recipient i e the topmost postal code Lehti 10 Lehti 11 we The postal code column selected is displayed on a green background The first row selected is Lehti 12 iii Sheet Sheet Lehti 14 A B k Lehti 15 1 2 Lehti 16 3 Etunimi Sukunimi Postiosoite Postinumero Paikkakunta Lehti 17 A Matti Meik l inen Esimerkkikatu 1 00100 Helsinki Lehti 18 5 Heikki Heik l inen Esimerkkikatu 2 00100 Helsinki Lehti 19 6 Maija Meik l inen Esimerkkikatu 3 00100 Helsinki Lehti 20 Lehti 5 leift el Lehti 6 Previous Cancel In the table click the cell which contains the postal code of the first recipient i e the topmost postal code Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 26 95 Itella Planning
103. ownload plan Open as a file PDF Publication dates Publication days 52 Status Information OK Reference data provided by the 1 Updated 11 9 2012 17 55 seller Updated by Seppo Sepponen Organization Kaupunkikustannus Review publication dates a Oy p Postal code distribution Added distributions pono_pitka_listaxls Postinumerojakauma Status Information OK 258840 pcs imported on 16 10 2012 Updated 16 10 2012 14 23 S604 nee Open After the confirmation you can save the publication s advance information in your computer as a PDF file by clicking the link If you selected the mailer company as part of the advance information and the mailer company has provided its e mail address PIP sends a message to the mailer company requesting it to create a mailing plan Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 19 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 You cannot directly edit the advance information once it has been marked as ready However the advance information can always be opened for reviewing through the basic publication information page If you have inadvertently approved incorrect advance information or the publication s status has changed after your approval contact an Itella salesperson or the Corporate Customer Service They can open the advance information form for editing so that the original advance information is replaced in full or from a specific date
104. ox and click OK Apple Safari 5 0 1 Open the Safari menu from your browser s toolbar 2 Select Preferences 3 Select Security 4 Select the Enable JavaScript tick box Google Chrome 15 0 1 Click the wrench icon in the browser s toolbar 2 Select Options 3 Click the Under the Hood tab 4 Click the Content Settings button under Privacy 5 Under JavaScript select Allow all sites to use JavaScript Updating the browser and installing security updates may have an impact on JavaScript settings If you encounter problems with logging in or using PTP check your JavaScript settings again 2 6 Availability and service level of PTP PTP serves you 24 7 365 Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 11 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 3 INSTRUCTIONS FOR PUBLISHERS 3 1 PTP user s front page Once you have logged in to PTP the first page presents a list of the publishers for which you can enter information in PTP If the information is incomplete contact your organization s administrator or Itella s Corporate Customer Service ai a Log out ite lla amp Pastittamisen ty p yt Front page Publications User instructions Seppo Sepponen Extranet front page Publications PTP user information p Kaupunkikustannus Oy Yritysten asiakaspalvelu Your contact information You can edit your contact information through the link o
105. palem Nimi Osoite Postinumer Lehti 17 00100 HELSINKI EEI Seppo Sepponen Sepontie 1 Kar Lii a IN HELSINKI 786 Paavo Paavonen Paavontie 2 Lehti 19 l HELSINKI 1012 Tauno Taunonen b Lehti 20 S 7 i AA mr aca a eEEee Lehtid Lehti amp Lehti 7 File to be sent Lehti 8 b Locked Lehti 9 File to be sent Valitse tiedosto Ei valittua tiedostoa t Mets l n maja t Pasilan paja Yritysten asiakaspalvelu Postal code distribution refers to the number of people who receive publications delivered by Itella within each postal code area in Finland The easiest way to enter this information is to upload an Excel file to PTP containing a list of recipients subscriber database On the basis of the file PTP calculates the postal code distribution after which it removes the original uploaded file from its memory If a publication has more than one list of recipients you can upload all of them and PTP will calculate the total data so that you do not have to First select the file type to be imported by clicking one of the two choices either Postal code distribution or Address data The file must be created in Excel 95 or later The file cannot be password protected Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 25 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Search for the file from your computer by clicking the Browse button Please n
106. palvelu List of organizations for which you can enter information Kundservice Customer service Name itella customer number If the information is incomplete 0200 77000 ep contact your organization s asiakaspalvelu itella fi Rolla Posti Oy Le administrator or Itella s Corporate Offprint Oy 189001 Customer Service ma pe 8 18 pvm mpm m fr 8 18 Ina msa Mon Fri 8 18 Open mailing plans Kuljetustilaukset Transporttjanster Transport orders Publication Ordering customernumber Publisher Period Deadline Plan status 0200 92000 Ilmalan ilme 889901 Kaupunkikustannus Oy 1 1 2013 6 11 2012 C Under planning kuljetustilaus itella com 31 3 2013 ma pe 8 18 pvm mpm Pasilan paja 889903 Kaupunkikustannus Oy 1 1 2013 6 11 2012 C Under planning r 31 12 2013 m fr 8 18 Ina msa Mon Fri 8 18 Helsinki in English 889905 Finnpublishing Oy 1 1 2013 6 11 2012 C Under planning 31 12 2013 Kaupunkikustannus Oy 1 1 2013 6 11 2012 C Under review by Itella ltellas styrcenter Control Center 31 12 2013 020 451 7699 Ilmalan ilme 889901 Kaupunkikustannus O 1 4 2013 42 2013 ohjauskeskus itella com H y 7100003 C Under planning Service change request form Itellan ohjauskeskus Lehti 10 889917 Lehti 11 889918 Kaupunkikustannus Oy 1 8 2013 6 6 2013 C Under planning 31 12 2013 Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 48 95 Itella Planning Tool for Mail Batches PTP 1 12
107. pl Jakelupostinumerot 00100 HELSINKI 00100 HELSINKI 2382 00120 HELSINKI 651 00130 HELSINKI 2644 00130 HELSINKI 2813 00150 HELSINKI 1447 00160 HELSINKI 2415 00160 HELSINKI 4362 00180 HELSINKI 289 00160 HELSINKI 5383 00210 e Previous Next gt Cancel wh wh sch kh wh as wh DE oS D OH b ww MM EN If you import the file from Kontakti click cell A9 to select it for postal codes and C9 for the number of recipients as shown in the above example If you wish you can import more files and PTP will sum them up automatically 5 10 Advance information Providing a mailer company As a customer you can select the mailer company from the drop down menu Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 79 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 If the desired mailer company is not in the list select Add new and type the name or customer number of the mailer company in the search field The search starts automatically when you have typed at least two characters You can also leave the mailer company undefined but in this case PTP cannot send the mailer company an automatic reminder for creating a mailing plan SE Advance information Invoicing information The last field in the advance information form has to do with invoicing information Select the correct invoicing address from the drop down menu If there are errors in the in
108. r the area selection can only be edited through the Contact service This will be improved markedly upon the introduction of future PTP versions If you do not yet know the weight and size of the item to be mailed you can also check availability with a smaller item weight The earlier you make the order the better opportunities you have to reserve the delivery you want 5 13 Advance information Cancellation The advance information form you have confirmed ready will prepare the order If you want to cancel the information you have provided and also the order of the delivery please contact Sales 5 14 New mailing plan The mailing plan is usually filled in by the mailer company If the customer has not provided a mailer company the customer must create a mailing plan The customer can see all mailing plans and edit their contents as desired in the same way as the mailer company Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 82 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 O Log out ite lla Postittamisen tyopoyta Front page Publications Marketing deliveries User instructions Extranet front page MarketingCustomer User Marketing deliveries T estija kelu e Kaupunkikustannus Test Oy 1770 mailing 1770 test 2348 testing Basic information Basic information ees ei Bs ot 2412 testing Name Testijakelu ABC 2351 Info code AB Usage code CD ABC
109. rding to level 1 or 2 For small batches level 3is also sufficient For more detailed information read the instructions for unitizing Select posting place Select one Le Mailer company s response to the proposal accept the proposal wish to negotiate according to my requests presented below The mailer company s request to Itella Close the form Remove plan You can either approve the proposal as such or select that you wish to negotiate after which PTP requests you to write down your wishes for Itella to contact you later For some publications it is possible to change the posting place on this page If the drop down menu for changing the posting place is disabled the place cannot be changed without negotiating with Itella Once all mailing plan sections have been completed approve the mailing plan by clicking the leftmost button at the bottom of the page Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 35 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 3 10 Adding and changing a mailer company Lehti 18 Lehti 19 Lehti 20 Lehti 5 Lehti 6 Lehti 7 Lehti amp Locked Lehti 9 Mets l n maja Itella Posti Oy To add a new mailer company for a publication click the Create new mailing plan link on the publication s basic information page in conjunction with the period s advance information PTP always creates as many mailing l
110. roviding and updating their own contact information If contact information is missing or contains errors contact the mailer company The mailer companies you have provided have the possibility to agree on matters related to mailing the publication directly with Itella 5 6 Advance information for a new delivery Itella Posti Oy Adding a new delivery consists of three phases 1 The customer adds a new delivery to PTP and gives it a name 2 The customer fills in an advance information form that asks for delivery days and areas 3 The customer or the customer s mailer company fills in a mailing plan that asks for the desired posting place and time Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 70 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Start by clicking the Add a new delivery link at the bottom of the menu on the left of the page s Add a new delivery p Mailing Company 1 Log out ite lla WW Postittamisen ty p yt Front page Publications Marketing deliveries User instructions Extranet front page MarketingC ustomer User Marketing deliveries New marketing delivery we Kaupunkikustannus Test Oy 1770 mailing Basic information 1770 test 2345 testing Basic information 2412 testing ABC 2351 ABC mailing ABC Testing ABC Testing 1 Save Cancel akun jakelu Name Info code Usage code h h h h h h Y h h h Animals
111. ructions V12 0 63 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 saving the order You can also add an information code and operating ID for the maximum reach delivery 4 11 Electronic mailing list PTP usually creates an electronic mailing list for each mailing batch one week before the mailing date PTP also enters the additional services you selected on the issue information page in the mailing list Initially PTP enters 1 as the number of additional services in the batch As a result the mailer company should enter the exact quantity in the mailing list before mailing If you do not want PTP to create lists automatically change the mailing list selection on the issue information page You can request that PTP creates the mailing list earlier by clicking the Create list now button The list is usually created within a few minutes after clicking the button Once the creation of the list has been started either automatically or manually by pressing the button the issue information cannot be edited in PTP After the list has been created PTP displays the mailing list number through which you can make changes directly in the mailing list Note that any changes made directly in the list are not updated in PTP Therefore such issue information may not be up to date in PTP PTP does not create any mailing list or offer any link for mailing lists created through other means if the publication uses the Itella Sorti
112. s Mannerheimintie 100 A 1 Lehti 14 Postal code 100 Lehti 15 Post office HELSINKI Lehti 16 Contact information Lehti 17 Name Jaska Jokunen Additional information Edit Lehti 18 Taskiposition Kes harjoittelija sddsksdjksj RE Lehti 19 Telephone Lehti 20 Email jaska itella zzz Lehti 5 Name Seppo Sepponen Additional information Edit Lehti 6 Taskiposition Tuotep llikk Remove Lehti 7 Telephone 09 0000 000 Lehti 2 Email esimerkki esimerkki posti fi ee bee Name Teemu Teemunen Additional information Edit Metsalan maja Taskiposition Tuotantokoordinaattori lomalla syyskuun Games Pasilan paja Telephone 123456 D bs The page name is the same as the publisher s name in the Itella system The publisher s customer number is displayed after the name The publisher organization s name customer number or address cannot be edited If any of these is incorrect contact Itella s Corporate Customer Service The publisher may add information about one or more contact persons to PTP PTP is designed so that you can update information about all contact persons at the same time on this page To add a new person click Add new contact information If you wish to remove a contact person s information from PTP click the Remove link The publication s contact person does not need to be the same person who uses PTP Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg ite lla 2 Postittamisen ty p y
113. s necessary if the availability of the delivery service has been limited PTP will make an accurate resource reservation based on item size Dimensions and weight must be provided when the mailer company is preparing the mailing plan at the latest Publication dates Next enter the publication dates by clicking Provide publication dates A calendar opens where you can check that you have selected the correct dates When you have provided the required information the status information in the form field on the right changes from red to green At the same time you will see information on by whom and when the information was provided If an Itella salesperson already provided the publication s information for the PTP his her name and organization will appear in the status data field Postal code distribution In the postal code distribution box click Create new distribution or if you wish to remove an old distribution the click the Remove link at the distribution you want to remove If you wish you can import several files For some delivery services products it is possible to postpone the providing of the postal code distribution until a later phase This will be mentioned on the form Selecting a mailer company The publisher can select the mailer company from the drop down menu If the desired mailer company is not in the list select Add new and type the name or customer number of the mailer company for carrying out a search I
114. s not create a mailing list or show a link to a mailing list created elsewhere if the mailer company uses Itella Sorting Service or sends invoicing information by line transfer 5 2 Delivery and mailing batch information Instructions for unitizing The instructions for unitizing tell the mailer company how the transport units boxes rolltainers pallets should be assigned for the material to be mailed Marketing mailing 1 Bundle size Quantity not specified tella defaults are used Bundle size Weight not specified Itella defaults are used Markkinaintijakelu 3 Thickness not specified Itella defaults are used Markkinointijakelu 4 Transport units used Markkinointijakelu 2 new company Transport units used BL publication cage BR roll cage New delivery 1770 Dimensions of a bundled item SS Dimensions ofa bundled item Length 100 mm width 340 mm thickness 10 mm New mailings Posting place and time NewTest_saptaswa Transp Pick up agreement time red white Other areas 00 99 No Tampere POK 17 00 saptaswat Additional instructions by Itella Unless otherwise agreed upon the unitization of mailing batches in the table above unitize the batches Superjako according to level 1 or 2 For small batches level 3 is also sufficient For more detailed information read the Ted instructions for unitizing Raju Direction Posting place Posting time Additional information Test 1 Instructions for unitizing test 1770 mailing Update instru
115. stview Lehti 12 Lehti 16 Lehti 17 Lehti 18 Lehti 19 Lehti 20 Cancel Ifthe publication date is changed PTP checks automatically that no previous issues have been added to the same date Also note that the publication date cannot be earlier than one week from the current date The issue description is a free text field PTP adds its content to the mailing list Use the field and enter the issue description especially if the issue deviates from regular issues 3 14 Adding and deleting issues If the general information section for the issue displays the Delete issue link you can if you wish delete the issue from the calendar and cancel the publication date you have previously entered for the publication The link is not visible and the issue can no longer be removed once the electronic mailing list has been created Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 40 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Log out itella D Postittamisen tyopoyta Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications SE Issue and mailing batch information limalan ilme NN e To issue listview Lehti 10 Lehti 11 ISSUE Edit SUMMARY OF THIS ISSUE S MAILING BATCHES Remove the Posting date 20 8 2014 ISSUE Average item weight 50 q Lehti 14 Publication SEH Total quantity 753
116. t Frontpage Publications Publications t Kaupunkikustannus Oy IImalan ilme Lehti 10 Lehti 11 Lehti 12 Lehti 13 Lehti 14 Lehti 15 Lehti 16 Lehti 17 Lehti 18 Lehti 19 Lehti 20 Lehti 5 Lehti 6 Lehti 7 Lehti amp Locked Lehti 9 Mets l n maja Pasilan paja Itella Posti Oy PTP User Instructions V12 0 13 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 If you wish to edit the contact information click the links on the right hand side of the page in order to access the editing mode Log out Seppo Sepponen User instructions Extranet front page Kaupunkikustannus Oy 199001 Customer information Name Kaupunkikustannus Oy Customer 199001 number Delivery address Mannerheimintie 100 A 1 Postal code 100 Post office HELSINKI Contact information Name Jaska Jokunen Additional information Task position Sihteeri Lomalla Telephone Email jaska itella com Name Seppo Sepponen Additional information Edit Task position Tuotepaallikka Remove Telephone 09 0000 000 In the editing mode you can save your changes or cancel them without saving PTP displays contact person information to all parties involved with the publication including the mailer company Therefore it may be useful to enter information about long annual holidays and substitutes in the Additional information field To review or update information select publication name from the left hand side list
117. t Sawe Cancel Transporttjanster Transport orders 0200 92000 Kuljetustilaus itella com Invoicing address ma pe 8 18 pym mpm m fr 8 18 Ina msa Wee Ge S Mon Fri 8 1 See Kaupunkikustannus E Se Mannerheimintie 100 A 1 Itellan ohjauskeskus 100 HELSINKI Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 41 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 When editing mailing batch information you can select that the change applies only to the displayed mailing batch and issue or to the same mailing batch in several issues at the same time For example you can easily enter a new postal code distribution for all issues published during the rest of the year By clicking the Edit link next to a postal code distribution you can upload new Excel files to PTP and delete previously uploaded files The Excel file must be Excel 95 or later and no password protection can be used This should be taken into account especially if the postal code distribution is taken from your circulation system Try to match the total number of recipients with the publication s true quantity so that the distribution is as realistic as possible PTP does not separately request that you enter the publication quantity it adds the quantity to the mailing list on the basis of the postal code distribution Metsalan maja Pasilan paja Rows entered in the mailing list Service Issue Zone Q
118. tes as many mailing lists for each issue as there are valid mailing plans for the publication PTP does not limit the number of mailer companies or the mailing plans for which these are responsible Open the mailing plan view by clicking the link on the basic publication information page If the publisher has not given information about the mailer company through advance information PTP will request you to provide the information Domicile Helsinki Business ID 0109357 9 VAT reg Itella Posti Oy PTP User Instructions V12 0 30 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Ei Log out ite lla d Postittamisen ty p yt Front page Publications User instructions Extranet front page Seppo Sepponen Publications Kaupunkikustannus Oy Selecting a mailer company Umalan ilme Lehti 10 Lehti 14 Mailer company Choose One Lehti 12 Name of company Lehti 14 Lehti 15 Lehti 16 Lehti 47 Lehti 18 Lehti 19 Next gt ff Cancel Lehti 20 Lehti 24 Select the mailer company from the drop down menu and click Save As a result of this action the mailer company selected has access to the publication s mailing plan and information about publication issues The mailer company can edit the information The mailer company obtains the rights after logging in to PTP the next time To add a new mailer company you must have the mailer company s customer number Itella cus
119. ti Oy Business ID 0109357 9 VAT reg itella Postittamisen ty p yt PTP User Instructions V12 0 50 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Log out Maija Maijanen Front page Publications User instructions Extranet front page Publications e ABC kustannus Oy Kissa ja koira Kissa ja koira gt Lehti 1 gt Lehti 2 gt Lehti 3 gt Finnpublishing Oy gt Kaupunkikustannus Oy gt Vorssan valokuvausseura ry Yritysten asiakaspalvelu Kundservice Customer service 0200 77000 asiakaspalvelu itella fi ma pe 8 18 pvm mpm m fr 8 18 Ina msa Mon Fri 8 18 Kuljetustilaukset Basic publication information Tt Ce n Bilis Advance information Next plan Name Period Due date Responsibility Plan status Advance 1 1 2014 13 11 2013 ABC kustannus Oy BB Ready 8 10 2013 information 31 12 2014 Etunimi Sukunimi ABC kustannus Oy Mailing 1 1 2014 6 11 2013 Offprint Oy plan 31 12 2014 ET Under planning Archived plans Show content Transporttjanster Transport orders Publisher s customer information 0200 92000 kuljetustilaus itella com ma pe 8 18 pvm mpm m fr 8 18 Ina msa Mon Fri 8 18 Itellan ohjauskeskus Itella Posti Oy Name Kissa ja koira Ordering customer 839904 number Contact person provided by the publisher for the publication In the Advance information section PTP displays status information about advance information for which the publisher
120. titus x published within the following period oftime Jukan testijakelu A BE Starting from 26 11 2014 F Ends on 31 12 2014 Kauppa Weekdays Wi Mon Wi Tue Wi Wed W Thu W Fri W Sat Wi Sun Kauppa 2 Save Cancel Krishnallailing Mailing Tushar 5 1 Delivery and mailing batch information Electronic mailing list PTP creates an electronic mailing list from each mailing batch usually one week before the mailing date PTP also adds to the mailing list the supplementary services you selected and the quantities you defined for them If you do not want PTP to create lists automatically edit the mailing list option on the delivery and mailing batch information page If you wish you can ask PTP to create a mailing list earlier by clicking the Create list now button The list is normally created within a few minutes from clicking the button Once the list creation has been started either automatically or by clicking the button information can no longer be edited in PTP When the list has been created PTP shows the mailing list number that enables you to make changes directly to the mailing list Please note that changes you Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 90 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 make directly to the list are not updated back to PTP which means that the information may no longer be up to date in PTP PTP doe
121. to be mailed must be posted Swedish Postinlamningsstdalle Finnish Postiinjatt6paikka Postal code distribution Distribution refers to the number of recipients for publications delivered by Itella in each postal code area in Finland The distribution can be calculated on the basis of the list of recipients Subscriber register Swedish Postnummerfordelning Finnish Postinumerojakauma Mailer company A mailer company is a party with whom Itella agrees on a publications posting place and time and which performs the tasks related to mailing Swedish Postningshus Finnish Postittaja Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 94 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Mailing plan A PTP form that the mailer company uses to provide for example the posting place and time Swedish Postningsplan Finnish Postitussuunnitelma Roller cage A transport unit with wheels Swedish Rullpall Finnish Rullakko Contract based delivery Based on a Separate delivery agreement Itella delivers publications to recipients early in the morning before basic delivery on weekends and on public holidays as necessary This is referred to as early morning delivery Swedish Avtalsutdelning Finnish Sopimusjakelu Postal code or delivery post office bundles Transport units that do not contain bundles to be sorted If necessary these can be left directly at a
122. tomer number If you do not know the number contact the mailer company Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 31 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Log out ite lla e Postittamisen ty p yt Front page Seppo Sepponen Publications User instructions Extranet front page Publications i f Kaupunkikustannus Oy Selecting a mailer company Ilmalan ilme Lehti 10 Lehti 11 Lehti 12 Lehti 14 Lehti 15 Lehti 16 Lehti 17 Lehti 18 Lehti 19 Lehti 20 Mailer company Search by name or customer number lf you cannot find the mailer company please contact our business customer service If the mailer company is still unknown the mailing plan cannot be completed Once the mailer company has been selected the actual mailing plan page will open Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg PTP User Instructions V12 0 32 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 We Log out ite lla We Pastittamisen ty p yt Frontpage Publications User instructions Extranet front page Seppo Sepponen Publications Kaupunkikustannus Oy Mailing plan 2013 t Ilmalan ilme Lehti 10 Publication name Pasilan paja Delivery service Press Fro z Plan status Under planning Planned period 1 1 2013 31 12 2013 To be marked as ready by 6 11 2012 Mailer company Offprint Oy Lehti 14 Rel
123. tview Lehti 12 Lehti 13 Lehti 16 Lehti 17 Lehti 13 Mailing batch Offprint Oy Lehti 19 Electronic mailing list Lehti 20 Lehti 5 List number Create list now lf you wish to edit mailing list information after you have created the mailing Lehti 6 list you need to make your changes directly in the mailing list List creation method PTP creates the electronic mailing list automatically Lehti 7 Lehti amp General information Fosting date 14 10 2013 EES Offprint Oy Mets l n maja EE Contact person Pekka Postittaja pekka postittajaq ofiprintoy fi Locked Lehti 9 Pasilan paja Rows entered in the mailing list Service Issue fone Quantity Weight Information code Operating ID Press Pro 2 12639 H 258 640 pes 1g Yritysten asiakaspalvelu kundservice Customer service p200 77000 vaali ita The quantity entered in the mailing listis generated automatically on the basis ofthe postal code distribution General issue information is displayed at the top of the page on the left A summary of mailing batches is displayed on the right The quantity in the summary corresponds to the total number of issues in all mailing batches The average item weight in the summary is a weighted average which is calculated on the basis of item weight and quantity of each mailing batch Information about each mailer company s mailing batches is displayed in separate boxes below Usually there is only one mailing batch for each issu
124. uantity Weight Information code Operating ID Press Pro2 12839 FI 258 840 pcs 1g Yritysten asiakaspalvelu Kundservice Customer service 0200 77000 TE E asiakaspalvelu itella fi Postal code distributions ma pe 8 18 pym impm E Added pono_pitk _lista xls Postinumerojakauma 258840 pcs updated on 16 10 2012 F distributions Remove ma fr 6 18 Ina msa ee Mon Fri 8 18 Add a new distribution Kuljetustilaukset Transporttjanster Transport orders 0200 92000 f d SES kuljetustilaus itella com W The change only applies to this mailing batch of this publication The change applies to this mailer company s mailing batches regarding all issues published within ma pe 8 18 pvm mpm the following range ma fr 8 18 Ina msa Mon Fri 8 18 awe Cancel Itellan ohjauskeskus ltellas styrcenter Control Center 020 451 7699 z ohjauskeskus itella com Direction ebe ec Posting place Posting additional information Service change request form agreement time time 00 99 Mo Helsinki POK 19 00 Suorat yksik t Other areas 00 99 Ho Helsinki POK 17 00 K sitelt v t yksik t When you save your changes the information above will replace all previously saved information Finally save your changes by clicking the Save button to change the postal code distribution of one or more mailing batches selected to correspond with the information displayed above If you want to return to mailing batch information without saving your chan
125. uest form Thickness of a bundled 1mm Updated by Paavo P k ytt j publication Average weight 100 g pc Edit Organization Itella Posti Oy Information concerning preliminary mailing tasks Transportation units used BE EUR pallet Status Information OK Minimum bundle size Not provided Itella s default values are used Updated 8 10 2013 10 15 Maximum bundle size Not provided Itella s default values are used Updated by Paavo P k ytt j Edit Organization Itella Posti Oy Posting place and time Mailer company s response to the The mailer company has not responded to the Status Complete the proposal proposal information Edit Updated 8 10 2013 10 15 Updated by Paavo Paakayttaja Organization Itella Posti Oy Itella s proposal Direction Transportation Pick up Posting place agreement time 00 99 No 19 00 Suoratyksik6t Direktadresserade lastbarare Direct units Other areas 00 99 No 17 00 K sitelt v t yksikot Osorterade enheter Unsorted items Posting Additional information time Additional instructions by Itella Unless otherwise agreed upon the unitization of mailing batches in the table above unitize the batches according to level 1 or 2 For small batches level 3 is also sufficient For more detailed information read the instructions for unitizing Close the form The proposal contains one or more unidirectional mail batches In the example image above there are two loads with the same postal
126. un 1 102 34567 8 1 9 10 11 42 13 14 15 12 16 17 18 19 20 21 22 First date 14 1 2015 Last date 12 6 2015 ABC Testing Total days 9 5 26 27 28 29 30 31 3 23 24 25 26 27 28 13 23 24 25 26 27 28 29 ABC Testing 1 e io 14 30 31 j i S eines Add or remove delivery dates by clicking on dates on the calendar The delivery dates will be displayed in blue akun jakelu April 2015 May 2015 June 2015 Animals m tw t f sSun m tw t f sSun m t w t f s Sun 4 1 2 GS 12 fees 23 1 2 3 4 5 156 7 8 9 10 1112 19 4 5 6 7 8 9 10 248 9 10 11 12 13 14 16 13 14 15 16 17 48 19 20 11 12 1374 15 16 17 25 15 16 17 18 19 20 21 17 20 21 22 23 24 95 96 21 18 19 20 21 22 99 D4 26 22 23 24 25 26 27 38 ap_jakelu Holidays are marked in red and days on which delivery is not available Asiakassuora Test 01 are marked with a grey background Danan testaus When you have provided the required information the status information in the form field on the right changes from red to green Finally PTP shows you a list of the dates you selected Here you can still fill in information regarding the info code and usage code Domicile Helsinki Itella Posti Oy Business ID 0109357 9 VAT reg e ite lla d Postittamisen ty p yt Front page Publications Marketing deliveries Marketing deliveries PTP User Instructions V12 0 76 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 Log out MarketingC ustomer User User instructi
127. vered does not concern all delivery services Place of mailing does not concern all delivery services Identity of the mailer company if known by the customer Invoicing address selected from a list PTP will guide you in providing the information Providing advance information is even easier for users of Itella Sorting Service The users of Itella Sorting Service do not have to enter all information in the PTP When a mailer company uses Itella Sorting Service information on the postal code distribution quantities and preparatory work for mailing bundling and transport units is transferred automatically The mailer company approves the mailing plan Itella Posti Oy Domicile Helsinki Business ID 0109357 9 VAT reg Itella Posti Oy PTP User Instructions V12 0 6 95 Itella Planning Tool for Mail Batches PTP 1 12 2014 When the customer has provided advance information PTP sends e mail to the mailer company asking it to provide and approve Dimensions and weight of the item Information to guide preparatory work for sorting and mailing for example whether the mailer company uses Itella Sorting Service and what restrictions the mailer company may have set for bundle sizes Posting place and time Contact details in one place In PTP you can easily find up to date contact information of all parties related to mailing PTP also uses customer and mailer company e mail addresses for sending confirmation messag

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