A user's guide for academic and administrative staff
Contents
1. 1 Click Download discussion board as text 2 Indicate a name for the text file and where you want to save it 16 File Exchange and document version control Every CampusNet group has its own file exchange area where the group s users can share documents with each other Only members of the group have access to the group s file ex change area and can upload or download from it The file exchange area consists of a top level at the root and a number of folders and files There are 2 different kinds of folders open folders whereto all users can upload files course material folders whereto only administrators authors can upload files NB the top level works as a course material folder which is why ordinary users cannot upload to that level If ordinary users are to upload files to the file exchange area the group s administrator has to create at least one open folder How to create a folder 1 Click Create new folder 2 Give your folder a name and a description 3 Select folder type open folder or material folder 4 Click Save How to download a file 1 Click File Exchange to display the file exchange area 2 Click a folder to display its content 3 Click the name of the file you want to download 4 Open the document or save it on your computer first How to upload a file Click File Exchange Click the folder to which you want to upload Click Upload file Click Browse to select the file to upload Enter2. Confirm that you want to cancel CANCELLED AFLYST is now displayed for the activity concerned and the activity ap pears under the heading Cancellations An e mail is sent automatically to all the students in that class and to the Planning Office When the Planning Office has registered your cancellation and deleted the item from the planning system the item will also disappear from the calendar at the next update updates take place at 9 15 11 15 13 15 and 15 15 The cancelled item will be visible under the head ing Cancellations until midnight on the day when the item was scheduled to take place NB A cancellation CANNOT be undone If you cancel an item by mistake you can contact the Planning Office to revoke the cancel lation Remember that you must also send a message overruling the cancellation to the stu dents Messages e mails If you have author or administrator privileges in a CampusNet group you can send mes sages to the group s users Such messages are displayed in CampusNet via the group s menu item Messages as well as in My messages in the personal menu By default they are also sent as e mail to the group users official e mail addresses Sending a message to a group s users 1 Click on the relevant group note the difference between course and class subgroup one course can contain many classes Click Messages Click Compose new message Check that the correct group is displayed next to the headin
3. are enrolled in e Academic staff typically have administrator privileges for their courses and or classes e A lecturer may have author privileges if there is more than one lecturer for the same class e A lecturer who is responsible for a course has administrator privileges for that course even if the lecturer does not teach on that course e Teaching assistants are typically allocated author privileges for their class e A user who creates an interest group automatically receives administrator privileges for that group Read more about group administration on page 29 List of participants The menu item List of participants under each department course or group gives an overview of all the participants who are affiliated to the organisational unit course or group The list of participants shows pictures names e mail addresses and addresses If you click on a participant additional details are displayed Picture and private address are hidden fields by default This means that they are only dis played if the user has allowed public access to them Choose List with pics in the Display drop down menu if you want to see the pictures that are available It is easy to find and export details about a person or group of people Finding a person Enter a search term first name surname etc in the search box and press Return NB You only need to enter part of the name For example if you enter ann the search will retur
4. can choose which group s messages should be in cluded i e visible via My messages See how on page 25 NB Messages sent as e mail via CampusNet are displayed with CN before the sender s name and if the recipient chooses to reply to a message the sender s correct e mail address is automatically displayed in the To field 4 Discussion board A discussion board is a site where group users can discuss certain subjects in writing This can be a very useful study tool e g in connection with writing assignments discussion of academic questions exam preparation etc but to be effective the discussion has to be kept active Every CampusNet group has a Discussion board that can contain one or more rooms Only an administrator or author may create a room At least one room must be cre ated before discussion can start All users can post messages in every room either by replying to an existing message i e participating in an existing discussion or by starting a new thread to start a new discussion In the right hand menu below the heading Discussions you can see the latest post ings of the discussions you are affiliated to When you click Discussion board in a group or click My discussions you can see an overview of how many unread messages there are in each room you are affili ated to When you enter each room new messages are also displayed with their head ing in bold type Under View history administrators
5. signature you are required to give your Cam pusNet username and password After this you can choose which method you use when you log on Note that you can only log on with your digital signature if it is installed on the computer you are using If you use a computer that others may use after you remember to log off before leaving CampusNet so that no one else can access your information Click Log off in the menu at the top or close all browser windows NB if you are inactive for more than 20 minutes your session will expire for security rea sons You will be prompted to log on again when returning to the system Where pos sible the system will return you to the page that was open when your session expired The CampusNet user interface The CampusNet user interface has four menus The global menu at the top of the page with a number of external links and the current user s name on the right The personal menu with an overview of your calendar mes sages cancellations personal set The group menu or left hand menu with an overview of your groups organisational unit study programme cour ses groups in terest groups etc Each group has a separate submenu The right hand menu with an overview of your latest messages The white area in the centre of the window from the library and all the groups displays the content chosen in the menus you are affiliated to recent uploads to the file exchange discuss
6. CampusNet A user s guide for academic and administrative staff Aarhus School of Business University of Aarhus Version EN 6 1 August 2010 Please send your comments or suggestions regarding CampusNet to Editor Margit Gr nborg mg asb dk This user s guide will be updated regularly as new functions are implemented This is version 6 1 August 2010 T able of Content What IS COMMBUSNG EE a r a a e a a aa a E aa aE eaa Ea Ea a AE EAE A Ea aaea 4 Access to CampusNet login procedure csscsscssssssssssscsssescsssesssssescssnsessnseenssseessssesesssecessnecesssecensnecee 5 The CampusNet USeriIntemace ea esien a a E E E 6 CampusNet s privileges SYSteMn c csccccsececsessssesessesessessesessesesuesesueaessesesuesesuesesusaesasseessesssesesaeenseteeseeeaees 8 List of Participants cenn ote eden trea lc cela e a viel ve i 9 PASSING IVES E E a sans AE EE SE AAE EE EE EE A 10 CO INA IE esata e a S E AAE eis ileal seta etna 11 Cancellation OF TEQCIING eneee ie a iaa Ea EE ada ondada 13 Eo leke ano ae E A E SE E E AAT 14 DISCUSSION Dodrd zesarea a A a A i A aaa 15 File Exchange and document version COMtrol cccccccecceeceseceseeeeeeseseeeeeseseeeeseaeeeeeeeaeeteeeaeaeetesaees 17 NKS ese sosa aes eases a tee icles ine ee scan A A oa ee eee 19 My Library and Online materials iscic2000 0 aia ed dd a a de 20 Access to previous courses groups via ArChive cescecessecessesessesessesessesessese
7. a description of the file Enter a From and or a To date to restrict the availability of the file leave blank if you do not want to restrict availability Click Upload 8 When uploaded the text File has been uploaded will be displayed together with the link Send message with link to this file Doing that you can inform group mem bers that a new file has been uploaded and that they can access the file directly by clicking the link NB Ordinary users can only upload to open folders They cannot upload to the top level or to course material folders Aa FN N 17 How to edit a folder a file 1 Click Edit next to the folder file you would like to edit 2 Make the necessary changes 3 Click Save How to delete a folder a file 1 Select the folder s and or file s by ticking them in the Select column 2 Click Delete selected at the bottom of the page 3 Confirm deletion NB Ordinary users can only delete their own files How to change the sorting order of your folders files As an administrator author you can customize the display order of folders and files in your group s file exchange area By default folders and files are sorted alphabetically NB Every user can change the default sorting order by clicking on a table heading Select the folder level that you would like to change Click Change sorting order Tick User defined sorting order Use the Quick sort function or sort manually by clicking on the up and d
8. can check whether messages have been read when and by whom If you wish you can disable the history function click the button Disable history Message history is then no longer recorded You can monitor a discussion by selecting Watch next to a thread You will then re ceive an e mail each time a new message is posted in the discussion As a general rule nothing can be deleted in a discussion board You can only edit or delete your own messages if no one has replied to them However you can re name a room and change its descriptive text at any time Creating a new discussion board 1 Click on the button Create new room Give the room a descriptive name by entering a title You can also add a short descrip tion of the room s purpose in the text field Click Create room Reading the messages in a discussion board 1 Click the room you want to view Click the thread topic of discussion you want to see Click a posting to see the full text of the posting or click on the View all postings button to see all postings in one view 15 Replying to a posting 1 Click the posting you want to reply to 2 Click Reply to posting 3 Fill in the text box and click Create message Starting a new discussion 1 Click Create thread 2 Give the thread a descriptive heading very important 3 Enter your message in the text box and click Create message Downloading the entire contents of a discussion board as a text file
9. can decide whether you want to receive CampusNet messages as e mails so that you can see them both on CampusNet and in your mail programme By default messages with normal and high priority are sent as e mails to group users but each user can change this setting You can choose between o receiving all messages as e mails only receiving high priority messages as e mails receiving normal and high priority messages as e mails default a not receiving any messages as e mails NB One consequence of this is that you cannot be certain that your students receive your messages as e mails Settings for Library Info Towards the bottom of the page you can mark Receive personal information from the Li brary as e mail and thereby receive reminders and reservation notices etc from the library in your mailbox as well as in CampusNet 25 Interest groups An interest group is a group that any user can create in CampusNet and is completely inde pendent of other groups The main purpose of interest groups is to allow students to create study groups discussion groups or other types of interest related groups When you create an interest group you automatically obtain administrator privileges for the group which means that you can invite other CampusNet users to become group users An interest group can be open semi open or closed an open group is immediately accessible to all other CampusNet users if they are in terested in j
10. change in the new group concerned Click Import at the top of the screen Click Copy files and folders from another group or from Personal files Click Continue All groups you have or have had access to are displayed Mark a group and click Continue at the bottom Mark which folder or subfolder to import and click Continue Select the files and folders to import and click Continue Finally your choices are summed up click Continue or click Back to reselect SONA PWN PE After importing you can delete any files that are not relevant The same procedure can be used to import activities from the Calendar 33 Help and support CampusNet is well documented and supported You can find Help amp Support on the CampusNet logon page You can find FAQ Frequently Asked Questions inside CampusNet in the global menu While navigating in CampusNet you can obtain help with the operation you are en gaged in at the time by clicking on the help icon next to the printer icon From Monday to Friday 9 a m to 4 p m you can call the CampusNet hotline on tel 45 25 72 74 or e mail help campusnet asb dk You can also contact the Service desk at ASB at any time CampusNet hotline 45 45 25 72 74 help campusnet asb dk
11. ervices and levels All courses are displayed in CampusNet with 2 levels 1 course level 2 class level with one or several classes called Class XX Both levels have access to the same services list of participants file exchange discussion board etc The idea is that course level should be used for features that are common to all the classes in a course and class level should be used for features that are specific for a particular class If a course consists of only one class there is no reason to keep the two levels because the users are identical at both levels It can therefore be useful to remove the various services at course level and only keep those at class level To do this use the course s Admin menu see page 30 Edit welcome text You can add a welcome message title and body text to the front page of the group you administer You can create Danish and English versions if you have both types of users in the group Adding editing a welcome text 1 Click Create Edit welcome text 2 Enter a new message or edit an existing one 3 Finally click on the Update button NB You may copy HTML code directly into the text box Recycle data from previous courses When a previous course is offered again you can re use some of your data so that you do not have to start from scratch each time E g you may import files from File Exchange 32 Importing a File Exchange from a previous course Choose File Ex
12. field e You can delete the content in File Exchange if there is no reason to keep it Doing this will release space for uploads to other interest groups Click File Exchange Select folders and files to delete Click Delete selected items e You can close the group if you do not want to accept any more users but otherwise want to keep the group as it is Click Admin gt Edit group name and properties click on the radio button next to closed and click on the Save button e Finally you can remove users if you wish the group to cease to exist Click Admin gt Remove group users Select the persons you want to remove from the group Click on the Remove selected users button Click Back Finding an open or semi closed group Access to most groups in CampusNet is closed but it is possible to decide whether a group should be open semi closed or closed see above The open and semi open groups can be located from the front page of Interest group on the personal menu e Click Search open semi open groups e Click Show all groups to display a full list of all open and semi closed groups Keep an eye on your file usage Click File usages in interest groups on the front page of interest groups to get an over view Each user may upload a maximum of 50 MB in total to interest groups 27 Inviting other CampusNet users People cannot just be added to an interest group New users must be invited and it is up to the ind
13. ft Outlook 2007 a dialogue box appear and you can click Advanced to make different changes and ad justments to your calendar Otherwise you click Yes to install and subscribe to up dates of the CampusNet calendar Next the activities will be transferred from the CampusNet calendar to your Outlook calendar and listed beneath the heading Other Calendars Here you can choose to show or not to show both calendars You may drag and drop activities from the Cam pusNet calendar directly into your Outlook calendar with your mouse Cancellation of teaching All information about when and where teaching takes place at ASB is imported regularly from the Planning Office s planning system Syllabus Plus and is displayed in CampusNet in the course calendars Academic staff must cancel their teaching directly via CampusNet so that CampusNet al ways has accurate information about whether or not teaching will take place Clicking on Cancellations in the personal menu allows you to see whether any of the ac tivities you are involved in have been cancelled You can also see an overview of the next 8 days activities that you are allowed to cancel If you click View all cancellations at ASB you can see an overview of all cancelled ac tivities at ASB and not just those you are involved in yourself Cancelling a teaching activity staff only 1 Click Cancellations in your personal menu 2 Click Cancel next to the activity you want to cancel 3
14. g Group Choose priority High and Normal are also be default sent as e mail Low can only be displayed in CampusNet Enter the expiry date as a sequence day month year DD MM YYYY The expiry date is the date when the message should be removed from CampusNet 7 Enter a subject heading 8 Ifyou want enter a link for example you can copy paste a link to a folder or a docu ment you mention in your message this destination can be in a CampusNet file ex change area or in another location on the WWW 9 Enter the text itself max 3 400 characters 10 Click See message to check that everything is correct 11 Ifyou are satisfied with your message click Send this message Otherwise click Continue editing this message OP wh D You can still edit a message after it has been sent but this will only affect the message dis played in CampusNet When you click Save after editing a message that has already been sent a new e mail will NOT be sent regardless of priority In the menu item My messages you can see an overview of all current messages from all the courses groups and organisational units you are affiliated to It is possible to find expired messages in CampusNet Go to Messages My messages in CampusNet and then click Include expired messages to see all expired messages that have been sent from the group Click or Expand all to see more than the top few lines of each message In Settings in the personal menu you
15. he school Sy TR TRO 4 Update the details and click Update The changes made by employees must be approved by the departmental secretary before they appear in CampusNet This ensures that the secretary always has the latest informa tion about employees Besides editing your personal profile you can decide which address should be regarded as official and displayed in CampusNet and you can search the Register 24 Settings The Settings window allows you to add or remove menu items in your personal menu If you never use the Address book for example you can remove the tick from the box next to Address book to prevent this item from being displayed in the menu NB Addresses you may have in your address book are not deleted if you hide the Address book menu item and you can make the item visible again at any time The Settings window also allows you to choose which groups calendars messages and discussion boards you want to include in My calendar My messages and My discus sions This means that you can decide yourself whether a particular group s activities and messages should be included in your own calendar My calendar If for example you are the course responsible for a course that you yourself do not teach on you may prefer to remove the tick in the Integrated column next to that course You will thus avoid irrelevant data being added to your My calendar My messages and My dis cussions areas Likewise you
16. ion board postings and calendar en The CampusNet universe contains many groups tries e Agroup may bea department or other organisational unit a course a class a subgroup or an interest group e Any CampusNet user can create an interest group but all other types of groups can only be created as subgroups within groups for which the user has administrator privi leges e Members of staff are affiliated to Students are affiliated to adepartment a study programme the courses they are responsible for the Courses and classes they are the courses and classes they teach a ae in via the Study Admini 7 e relevant workgroup or interest any other relevant group or interest group Each group has its own space with its own calendar file exchange and communication channels Only the group s users have access to the group and its content Depending on their function in the group different users have different roles and privi leges Navigation in CampusNet When you log on to CampusNet the system identifies you and displays your name and customized news information An overview of the groups you have access to appears in the left hand group menu see previous page When you click on a group the group overview is replaced with the group s own menu and you are informed of which privileges you have in that group To return to the front page click the blue back arrow or the word Front page above the
17. it is only visible to you If you want to retrieve a group so that all users can see it again in their left hand menus retrieve it from the ar chive and then change the group s expiry date 1 Choose the group 2 Choose Admin 3 In the section Group Properties choose Edit or remove expiry date 4 Change the date and click Save NB A course that has been archived retains the semester prefix even if the expiry date is changed to a future date 22 Printing from CampusNet e Click on the printer icon amp to open the current page in a new window without Cam pusNet menus or background graphics You may also print from your browser s menu a Select File gt Print and click Print to print the entire CampusNet page 23 Updating and displaying a user profile User profile allows you to see your personal data Some of this data is accessible for other group users so it is important that contact details are correct The personal data displayed on CampusNet are stored in the The Register Editing your personal data 1 Click User profile in your personal menu 2 Click Edit your personal data A new window entitled The Register opens The following applies for employees only 3 Clicking on Change per sonal data displays the fol lowing overview Svaz The Register Account cpr number Main menu User s guide Log out name Private address con tact details Profil Pxxxx details related to your status at t
18. ividual whether to accept or reject the invitation If you invite J ohn Doe he will receive an e mail containing a link to a page in CampusNet where he can accept or reject the invitation As soon as he accepts he becomes a user of the group Go to the interest group in question in the left hand menu o Click Admin gt Invite users accept decline participation requests o Click Search the user database Enter the person s name and click Search Click on the Select button beside the name of the person you want to invite This per son s Register ID will appear in the field o Click on the OK button to confirm the invitation The person s name is now displayed in your overview of invited users until that person accepts or rejects your invitation Joining an interest group If you wish to become a user of an open or semi open group click Search open semi open groups and click Display all groups to get a complete overview of all open and semi open interest groups Unsubscribing from an interest group o Click Settings in your personal menu e Find the group in your group overview e Click on the Unsubscribe button in the column to the right NB For practical reasons the last administrator in an interest group cannot unsubscribe from it 28 Administration of CampusNet groups As an administrator of a group you have access to the menu item Admin where you can assign group users privileges and roles add or
19. lect Open link in new window so that the CampusNet window remains open in the back ground 4 Click Save new link Editing an existing link 1 Click the Edit icon Q beside the link 2 Make the desired changes 3 Click Save edited link Deleting an existing link e Click the Delete icon Gg beside the link NB Beware The link will be deleted without further warning Changing the order of links o Click on the up and down arrows and Y to move a link up or down the list The menu item My links in the personal menu gives an overview of the links available in the groups you have access to In addition to the above you can create your own personal collection of links that only you can see e Click New personal link from My links and follow the procedure described above 19 My Library and Online materials My Library My Library in your personal menu allows you to log on to the library system without hav ing to enter your library username and password This allows you to see your library user information and reserve material renew loans etc Recalls and messages from the Library can also be sent to your e mail address see page 25 and be visible in My Library and My messages as well as in the right hand menu below the heading Library If you do not have access to My Library you are probably not registered with the Library as a user or your library username and password may not be correctly entered in the Regis te
20. left hand menu Note that all courses consist of 2 levels course level this has the course name and contains among other things links to the course description inthe Course Sims Catalogue and class level named ClassXX To maintain consistency across the sys tem all teaching activities should take place at class level Administrators should therefore remove unused services at course level via the group menu command Admin see how on page 30 Your personal menu My calendar My messages etc gives you access to an over view of relevant information from all the groups you are affiliated to For example clicking on My messages allows you to see all current messages from all your groups CampusNet s privileges system CampusNet has 3 levels of privileges e user e author e administrator A user may read any information upload files to public folders post contributions to dis cussion groups and create interest groups In addition to these privileges an author may send messages create folders for use in File Exchange add items to a group s calendar etc these are the same privileges as an admin istrator apart from access to the Admin button In addition an administrator can manage groups by adding and removing users manag ing privileges creating subgroups etc Allocation of privileges By default users have the following privileges e Students have user privileges for the classes and courses they
21. n all the names that contain that combination of letters Anne Anne Sofie J anne Marianne Normann etc Exporting a list of participants 1 Choose Export in the drop down menu called Display and if necessary choose a separator i e the character that needs to be inserted between the fields in the export file The separator is a semi colon by default 2 Select which fields you want to include in your list 3 Click on the Export to text area button if you want to have the list presented as text that you can copy and paste elsewhere or Click on the Export to file button if you want the list to be saved in a comma separated csv format that can be opened with Excel If you want the file to be opened in Excel choose Open If you want to save the file on your computer choose Save The file is given the name eksport csv by default but you can choose a different name if you wish Assignments Assignments is a hand in function to upload files that only you and the leturer admini strator can access Assignments can be used in exams or in other types of hand in situa tions during the semester Uploading a new assignment 1 Click Create new assignment report hand in Fill in Assignment Name Description Assignment links and Opening and Closing dates and times for the assignment 3 Click Browse and select the file or write the assignment in Description Click Create assignment 5 Click Go back to the overview A Downloadi
22. ng student hand ins 1 Find and click on the assignment in question in the section Active assignments where the number of hand ins appears The list is sorted out by time of handing in 2 Click on the name of the student in question to access the files and give your feedback 3 Click Save to save your feedback and or Back to return to the overview You can also choose to download the entire amount of files and assignments as zip Download all as zip To close down the assignment As long as the lecturer administrator has not actively closed down the assignment students may hand in assignments after closing time and the hand in will be marked in red 1 Click on the assignment in the section Finished Assignments 2 Click Close assignment 3 Click Back to return to the overview 10 Calendar There are two types of calendars in CampusNet group calendars one for each group or class and personal calendars one for each user a Each group calendar is managed by the group s administrator or authors and con tains activities relevant for all group users If the group is a course or a class all teaching activities are automatically imported from the planning system of Aarhus School of Business and cannot be changed re scheduled or deleted by lecturers in CampusNet If teaching has to be rescheduled you must therefore contact the Planning Office Planl gningskontor If teaching has to be cancelled you must use Campu
23. oining it asemi open group is a group that other CampusNet users can apply to become a user of The group s administrator must accept or reject the application a closed group is only visible to its users an individual user may upload a maximum of 50 MB in total to interest groups this maximum ONLY applies to interest groups Creating an interest group Click Interest group in your personal menu and afterwards on the link Create in terest group Give your interest group a name and a description State whether the group should be open semi open or closed Click on the Save button If you create an open or semi open interest group it is important to give it a complete description as this is the only information other CampusNet users may see about the group Editing an existing interest group 26 Click the group s name in the left hand menu Click Admin gt Edit group name and properties in the section Group proper ties Make the desired changes and click on the Save button Deleting an interest group Interest groups cannot be deleted but of course a group that you no longer want to use may be sidelined Here are your options e You may archive the group by giving it a new expiry date so that the entire group is moved to the Archive complete with users and content and will no longer be dis played Click Admin gt Edit or remove expiry date and enter the current date in the expiry date
24. out students post messages and distribute materi als to students create discussion boards to facilitate academic debate create links to course homepages and much more Study Admin Syllabus Register Course Library Planning Catalogue So nag ae Schedules and cancellations tee Messages and e mails ene Online course materials cnn cone Updated user lists pour Discussion board i ene Link lists e Ee x Interest groups Students Admin staff pce Development and Communication Department Access to CampusNet login procedure Logging on to CampusNet https fauth ash ck asbjindex jsp serviceshttps 3a l AB 1 Start your web browser e g Internet Ex a iii plorer 2 Enter the web address http campusnet asb dk in your browser s address field and press the En ter key to display the CampusNet login page 3 Enter your username and password and click on the Log on button NB You log on to CampusNet with your standard username and password for the computers at Aarhus School of Business 4 After logging on to CampusNet your f name is displayed in the bar at the top of the screen and your groups organisational units courses etc are displayed in the left hand menu You can also log on with your digital signature If you have ordered a digital signature and installed it on your home computer you can use it to log on to CampusNet The first time you log on with your digital
25. own arrows PwWNE Document version control When uploading a file you can choose to put it under version control This means that you can upload a new version of the document afterwards without deleting the original version This facility can be relevant in connection with group work Every time a new version of the document is uploaded the new version will receive a new number The newest version will always be shown at the top If you wish to see an earlier version of a document you have to click on the version number e g ver 2 in the column Version If you want to prevent other group members from working on the same file at the same time as you you can lock the file Click on the version number and thereafter click on the Lock button The label locked will appear under the version number indicating to others that someone is currently working on the document You may download a locked docu ment but you cannot upload a new version before the document is unlocked 18 Links The menu item Links allows an author or administrator in a CampusNet group to create a series of links that are available to the group Creating a new link in a CampusNet group 1 Click the menu item Links in the group s left hand menu Click New group link 3 Give the link a name you can also add a short description and enter or copy paste the web address or URL NB Ifyou create a link to an external webpage it is a good idea to se
26. piry date can be set for them In terest groups expire automatically if there is a long period with no activity NB When a course is archived a course start semester prefix is added to its name For example French grammar with course start in the Autumn 2009 semester is changed to O9E French grammar when it is archived E is used for autumn courses and F for spring courses This makes it easier to distinguish between different courses Archive By clicking the menu item Archive a list of all the courses you are affiliated to will be dis played both current and expired It is possible to distinguish between current and expired courses as expired courses have check box in front of them To get an overview of other types of groups e g workgroups tutor groups interest groups etc click All CampusNet groups Making archived groups visible 1 Click Archive 2 Ifthe group you want to retrieve from the archive is not a course click All Cam pusNet groups 3 Select the group you want to retrieve if there is no check box the course is still ac tive 4 Click Save changes When you return to the front page the old group will be visible in your left hand menu and you will have access to it AS IF it was active again To remove the old group from your left hand menu again go back to the same place and remove the tick from the box 21 Re activating an archived group When you retrieve a group from the archive
27. r Please contact your department secretary or Dorte Uldbjerg at the Library Online materials The expansion of e learning has naturally created a desire to give students access to course literature in digital form Today the Library offers a number of materials that are well adapted to the net based teaching offered via CampusNet Please refer to your Library con tact or Lone J ensen for further details about online materials The menu item Links in the left hand menu allows an author or administrator in a Cam pusNet group to insert one or more links to online materials A description of the online material can be inserted and the students can be informed about username and password to the online material Read more about links on page 18 20 Access to previous courses groups via Archive When a CampusNet group expires for example when a course is completed it is ar chived This means that it is no longer visible in the left hand menu but group users may still access it via the menu item Archive in their personal menu When the group is ar chived all material available in File Exchange is thus still available for later use You cannot however upload files to the File exchange of expired groups Expiry dates Spring courses are archived on August 1 and autumn courses on February 1 by default but CN administrators can change these expiry dates see how on page 30 Other groups do not have a default expiry date but an ex
28. remove users edit the group s name expiry date and properties create and delete subgroups assume privileges in subgroups User administration Invite users accept decline participation requests This function lets you invite new users to become users of the group If you invite J ohn Doe for example he will receive an e mail containing a link to a page in CampusNet where he can accept or reject the invitation As soon as he accepts he becomes a user of the group e Click Admin gt Invite users accept decline participation requests e Click Search the user database e Enter the person s name and click Search e Click on the Select button beside the name of the person you want to invite This per son s Registry ID will appear in the field e Click on the OK button to confirm the invitation The person s name is now displayed in your overview of invited users until that person accepts or rejects your invitation This function also lets you accept or reject users who have applied to participate in your semi open group Edit user roles and privileges Here you can change the role privilege status and visibility level of each group member e The role determines what function the user has in the group Privilege status determines which possibilities the user has in the group There are 3 levels administrator author and user e When you accept a user into a group that person receives user privileges by default but yo
29. sNet s cancellation function see page 13 e The personal calendar My calendar combines activities from all group calendars into one calendar You can also add your own activities that cannot be seen by other CampusNet users In Settings you can choose which group activities should be included i e made visi ble in your calendar see page 25 Inserting new activities 1 Click My calendar in the personal menu 2 Click Add new activity 3 Enter date start time end time etc and finally click on the Save button NB Don t forget to enter a subject to the activity The subject will be the link to view the rest of the information about the activity Editing and deleting activities 1 Click on the activity s heading in the calendar 2 Click Edit activity or Delete activity as required NB Standard users e g students may only add edit or delete their own activities in their own calendar My calendar Interaction with other calendars The content of your CampusNet calendar can be integrated with other calendar programs e g Microsoft Outlook 2007 and Google Calendar using iCalendar Your CampusNet cal endar can be fed automatically into the calendar you normally use for other appointments and activities 11 Go to My calendar or group calendar Click the link iCalendar export Choose the link beneath the heading stating your favourite calendar If you choose to integrate your CampusNet calendar with Microso
30. ssesessesesseseseeseeseeneateaees 21 Printing trom CampusNet ccosa e a A ER 23 Updating and displaying a user Profile ececeecececeeeseseeeseceeeeseseeeeseseseeeeseseeeeeeseaeeteeeeeeteteeeaeaeeteeeaeee 24 eaae EA E A A E E EE 25 Interest QIGUPS iti inn e ie a ae i n ulate 26 Administration of CampusNet Qroups ccccsccsssesessecessesessesessesessesaeseeaesesasseeaesesasseessesassesessessaeeaees 29 Preparing for the start of a new semester cccecececceeceseeseseeeeeseseeeescaeseeeseaeeeeeeseaeeteeeaeaeeeeeseeeeeteetaees 32 Help and support secre a E a ae ade ees 34 What is CampusNet CampusNet is an interactive web based communication tool that gives students and staff at Aarhus School of Business ASB easy and flexible access to a wealth of academic informa tion CampusNet also allows documents and information to be shared with for example fellow students or colleagues in your department The information available on CampusNet is drawn from a wide range of sources students academic and administrative staff the library etc and is published via one central web site Each user at ASB is given specific access privileges ensuring personalised access to the system Students can find information about their studies courses they are enrolled on course materials and messages from lecturers lists of fellow students access to online study materials relevant cancellations etc Lecturers can find information ab
31. u can upgrade the person to e g author or administrator status if appropriate Level of visibility determines which user types can see a particular user If for instance you have invited a colleague to see a course in progress there is no reason for that person to appear in the list of participants that the students have access to In such cases it is possible to specify that a colleague should only be visible to administrators 29 Add group members This function works in the same way as the Invite function NB This function is not available in interest groups Remove group users o Click Admin gt Remove group users Tick the box next to the people you want to remove from the group e Click on the Remove selected users button NB People who have been added automatically by the system e g students who are en rolled on a course cannot be removed manually Group properties Edit group name and properties This function lets you rename the group add or edit the group s description and change the group s visibility in CampusNet as a whole Access to services This function lets you choose which services should be accessible in the group If for exam ple you do not want to use the Links or Home page function you can remove the tick from the box beside the service concerned and click Save This service will then disappear from the group s left hand menu Edit or remove expiry dates This function lets you fix a gro
32. up s expiry date i e the date on which a group is transferred from being active to being placed in the Archive The default expiry dates for courses are August 1 for spring courses and February 1 for autumn courses A course s expiry date may only be changed by an administrator Subgroups Create subgroups You can create a subgroup within the current group by giving it a Danish and an English name a Suitable description and specifying whether the group should be open semi open or closed NB If your group is open or semi open it can be displayed using the search function It is therefore important that the group has a descriptive name and an accurate descrip tion To ensure that the group is only visible to group users and invisible to others during searches make it closed 30 Delete subgroups This function allows you to delete subgroups within the group concerned NB Groups that are created automatically e g classes in a course cannot be deleted in CampusNet Get access to a subgroup This function gives you temporary or permanent access to the subgroups within the group you administer For example if you are an administrator for a department this function gives you access to all the courses available in this department 31 Preparing for the start of a new semester As an administrator you decide how your courses should be organized in CampusNet which services should be available etc Remove unnecessary s
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