Avaya 1608 IP Telephone End User Guide
Contents
1. 3 Check with your system manager to be sure this feature is administered on your telephone Set the ringer volume to a higher level Place a test call from another extension to your extension Tf there is still a problem see your system manager SU Glossary To begin or turn on the operation of a feature attendant 1608 IP Telephone End User Guide 19 Pa g e O CCC Technologies Inc The Convergence Company The person who handles incoming and outgoing calls at the main console AUDIX Audio Information Exchange an optional voice mail and message service that provides coverage for calls to you by recording callers messages and reporting Leave Word Calling messages Call appearance button A button used exclusively to place receive or hold calls It has an assigned extension number and is equipped with a red in use light and a green status light console permission The authorization from your system manager to initiate Call Forwarding All Calls for an extension other than your own coverage Automatic redirection of calls from an unanswered phone to another phone Redirection could be to the extension of a receptionist secretary co worker AUDIKX or message center A person who provides coverage is a covering user dial pad The 12 pushbuttons that you use to dial a number and access features enhanced list One of the four types of Abbreviated Dialing lists programmable only by the system manager2. but the called party has been given a call waiting tone o call waiting tone One two or three beeps of high pitched tone not repeated indicates an incoming call is waiting to be answered Number of beeps designates the source 1 for an internal call 2 for an outside or attendant call 3 for a priority call o confirmation tone Three short bursts of tone indicates a feature activation or cancellation has been accepted o coverage tone One short burst of tone indicates your call will be sent to another extension to be answered by a covering user o dial tone A continuous tone indicates dialing can begin o intercept time out tone An alternating high and low tone indicates a dialing error a denial of the service requested or a failure to dial within a preset interval usually 10 seconds after lifting the handset or dialing the previous digit o recall dial tone Three short bursts of tone followed by a steady dial tone indicates the feature request has been accepted and dialing can begin o reorder tone A fast busy tone repeated 120 times a minute indicates all trunks are busy o ringback tone A low pitched tone repeated 15 times a minute indicates the telephone dialed is being rung Troubleshooting Problem Solution A feature does not work as noted in the 1 Reread the procedure and try again book For many features you must lift the handset before you can The telephone does not ring activate use the feature
3. 2 If you see a list of numbers select the number you want to redial 3 Press the OK button or the Call softkey Simultaneous Ringing To activate extension to cellular EC500 1 Press the EC500 feature button o The Extension to Cellular feature is activated o The green LED next to the feature button turns on To deactivate extension to cellular EC500 1 Press the EC500 feature button 1608 IP Telephone End User Guide 18 Page O CCC Technologies Inc The Convergence Company o The Extension to Cellular feature is deactivated o The green LED next to the feature button turns off o Ifyou use a Feature Access Code to enable EC500 the forwarding icon does not appear in the phone display Tones and Their Meanings Ringing tones are produced by an incoming call Handset tones are those which you hear through the handset Ringing Tones o 1 ring A call from another extension o 2rings A call from outside or from the attendant o 3rings A priority call from another extension or from an Automatic Callback call you placed o ring ping half ring A call redirected from your telephone to another because Send All Calls or Call Forwarding All Calls is active Handset Tones o busy signal A low pitched tone repeated 60 times a minute indicates the number dialed is in use o call waiting ringback tone A ringback tone with a lower pitched signal at the end indicates that the extension called is busy
4. Guide 6 Page O CCC Technologies Inc The Convergence Company e If you receive an intercept tone high pitched alternating high and low tone while attempting to operate any feature you have taken too much time to complete a procedural step or have made a dialing error Hang up get dial tone and return to Step 1 Feature Finder Answer a Call Provides the procedures for answering a call When you receive an incoming call the green LED associated with the call will flash The incoming call is usually selected automatically However if you are already on a call or if you receive more than one incoming call at a time you may need to select the call you want to answer manually Make a Call Provides procedures for making a call Hold Puts a call on hold until you can return to it While a call is on hold you can place another call activate another feature answer a waiting call or leave your telephone to perform another task Use when you have a call you do not wish to drop but which you have to interrupt briefly to do something else Transfer Transfers a call from your telephone to another extension or outside number Use when your caller needs to speak further with someone else Bridged Calls Your phone may show a bridged call appearance on the display screen in addition to your own call appearances A bridged call appearance typically belongs to someone else but bridging allows you to see if that call appearan
5. Phone Exit button switches the phone display back to the call view Press the A button to access the Avaya menu Press the A button twice to exit the Avaya menu The Avaya Menu Avaya menu provides options that allow you to customize phone settings configure call logging select the display language view network information and log out Contacts Press the Contacts button to view the entries in your contact list Call Lo Press the Call Log button to view a list of your outgoing incoming and missed calls The icon on the 8 Call Log button is illuminated when you have missed calls Redial Press Redial to either dial the last number you dialed or display the redial list from which you can select a number to redial Hold Press Hold to put the active call on hold Conference Press Conference to add another party to an existing call Transfer Press Transfer to transfer a call to another number Dro Press Drop to drop the active call While on a conference call press Drop to drop the last person added p to the conference call Press or on the Volume button while active on the handset headset or speaker to adjust the volume Volume To adjust the volume of the ringer press or on the Volume button while the handset headset and speaker are inactive Headset Press the Headset button to use the headset if it is connected Only HIS headset cords are compatible with your phone Mute Press Mute to mute a call in progress To take a call off
6. for all voice and data calls for a network and also contains software for features Also known as a system switching system or ECS Enterprise Communications Server system list One of the four types of Abbreviated Dialing lists programmable only by the system manager Contains phone numbers helpful to all system users and stores each of those numbers as a 2 digit list item system manager The person responsible for specifying and managing the operation of features for all the voice and data equipment in your network trunk A telecommunications channel between your switch and the local or long distance calling network Trunks of the same kind connecting to the same end points are assigned to the same trunk group trunk code A dial code of 1 2 or 3 digits that you dial to access a trunk group to place an outside call 1608 IP Telephone End User Guide 21 Page
7. is enabled this light flashes when you receive an incoming call There are three lines in the phone display When the phone is idle the top line shows the missed call icon with the number of calls missed and either the call forwarding icon the Send All Calls icon or the Phone Display EC500 icon when one of those features is enabled The top line also shows the primary extension and the time and date System messages are also displayed on the top line The middle displays application specific information The bottom line displays the softkey labels Softkevs Press the softkeys to select the softkey labels The softkey labels show you the action that each softkey y produces The labels and the actions vary depending on the object that is selected Message Press the Message button to connect directly to your voicemail system Navigation Arrows Press the up and down navigation arrows to scroll through lists Press the right and left navigation 1608 IP Telephone End User Guide 3 Page O CCC Technologies Inc The Convergence Compares arrows to navigate between different views of an application to move the cursor during text input or to turn an option on or off Press the OK button for a shortcut to an action For example when you select a call log entry pressing OK f the OK button dials the number Phone Exit Press the Phone Exit button to view and manage your calls For example if you are viewing a menu pressing the
8. list 1 Press the Contacts button 2 Scroll up or down to select the person or number you want to call 3 Press the OK button or the Call softkey o The call is placed To view a contact s details 1 Press the Contacts button 2 Scroll to the contact you want to view Note Names are listed alphabetically by last name To return to the top of the list press the Contacts button again 3 Press the Details softkey o The contact s number is displayed 4 Scroll down to see the contact name To return to the list of contacts press the Contacts button Call Log Ul To view the call log 1 Press the Call Log button Note You can go to the top of the list by pressing the Call Log button again 2 Scroll to the right or left to view separate lists of all missed answered or outgoing calls To view call log details 1 Press the Call Log button 2 Scroll to the number you want to view 3 Press the Details softkey o The name is displayed 4 To view the number and call duration scroll down 5 To view the date and time of the call scroll down 6 To return to the list view press the Back softkey To call a person from the call log 1 Press the Call Log button 2 Ifnecessary scroll to the left or right to view a separate list of all missed answered or outgoing calls 3 Scroll up or down to select the person or number you want to call 4 Press the OK button or the Call softkey o The call is placed To add an entry
9. press the Phone Exit button rn error tones off Press the A button Select Screen Sound Options Press the Select softkey or the OK button Select Error Tones Press the Off softkey the OK button or the right or left navigation arrow to turn error tones off To exit this screen press the Phone Exit button rn the call timer on Press the A button Scroll to Call Settings Press the Select softkey or the OK button Select Call Timers Press the On softkeys the OK button or the right or left navigation arrow to turn the call timer display on o The call timer is turned on the duration of calls will now be displayed on your screen To return to the phone screen press the Phone Exit button To turn the call timer off 1 AA a a Press the A button Scroll to Call Settings Press the Select softkey or the OK button Select Call Timers Press the Off softkey the OK button or the right or left navigation arrow to turn the call timer display off o The call timer is turned off the duration of calls will no longer be displayed on your screen To return to the phone screen press the Phone Exit button To turn visual alerting on SUB ANO Press the A button Scroll to Call Settings Press the Select softkey or the OK button Select Visual Alerting Press the On or Off softkeys the OK button or the right or left navigation arrow to turn visual alerting on o Visual alerting is turned on 1608
10. toggle call logging on or off Note You can turn call logging on or off In addition to logging your primary calls if you have bridged call appearances or line call appearances you can choose whether or not to include those calls in your call log You can also choose whether or not you want to include line call appearances that are answered by others in your call log For example if Log Line Calls is turned on but you do not want line calls that are answered by others to appear as missed calls in your call log turn on Log Answered by Others Configured in this way the line calls that are answered by others will appear as answered calls in your call log To include calls only on your primary lines in your call log turn off Log Bridged Calls and Log Line Calls Press the A button Select Applications Press the Select softkey Select Call Log Press the On or Off softkeys the OK button or the right or left navigation arrow to toggle call logging on or off Note The call log must be turned on in order to log line calls or bridged calls If the call log is turned off no calls are logged even if Log Line Calls or Log Bridged Calls is turned on Press the Back softkey 7 Select Log Bridged Calls Log Line Calls or Log Answered by Others Note Log Line Calls must be turned on in order for Log Answered by Others to operate 8 Press the On or Off softkeys the OK button or the right or left navigation arrow to turn call logging on or off Oe I
11. A ES Son a To turn show incoming call on or off You can set your call settings to automatically display incoming calls You can turn the Show Incoming Call option on or off Press the A button Scroll to Call Settings Press the Select softkey or the OK button Select Show Incoming Call Press the On or Off softkeys the OK button or the right or left navigation arrow to turn Show Incoming Call on or off 6 To exit this screen press the Phone Exit button Se Gt To specify what number the redial feature will dial 1 Press the A button Scroll to Call Settings Press the Select softkey or the OK button Select Redial Press the Change softkey or the OK button to toggle between One and List o Ifyou selected One then using the redial function will cause the phone to dial the last number you dialed o Ifyou selected List then using the redial function will cause the phone to display a list of the last numbers you dialed and permit you to choose 6 To exit this screen press the Phone Exit button A a O To change the ring pattern Press the A button Select Screen Sound Options Press the Select softkey or the OK button Select Personalized Ringing Press the Select softkey or the OK button Scroll up or down to see a list of the available ring patterns Select a ring pattern to listen to it If you want to hear it again press the Play softkey Press the Save softkey o Your new ring pattern is saved 9 To exit this screen p
12. AAA A e aaeeei 19 ANSE Tones AAA nn o AA o A RRR 19 Handset TOMES RA ANN es 19 dl AA o e A e Se UCD et tery E nen e meaner ore sneer rere rt Tar 19 Glossary a cee oa ce sg hcp eg tas Sa cs ee E ia 19 1608 IP Telephone End User Guide 2 Page O CCC Technologies Inc The Convergence Company s About Your Telephone The 1608 IP telephone is a multiline IP telephone for use with Avaya Communication Manager or Avaya Distributed Office call processing systems The 1608 IP telephone puts convenient features and capabilities at your fingertips including a Phone screen to view and manage your calls a Contacts list a Call Log a menu of options and settings to customize your phone and access to your voice mail Not all functions and features described in this user guide may be available on your telephone If you find that a function or feature is not available contact your system administrator Indicator Display Navigation Arrows Softkeys OK Message Phone Exit Call Line Appearance or Feature Buttons Avaya Menu Hold Contacts Call Log Conference Redial Transfer e 18 12 S Drop OOOO 0000 iE IE i 10000 i Speaker Mute Volume Headset 1608 IP Telephone Button Feature Descriptions Name Description Message Waiting An illuminated red light in the upper right corner of your phone indicates you have voicemail messages Indicator waiting If Visual Alerting
13. Contains phone numbers useful to all system members and stores each of those numbers as a 1 2 or 3 digit list item extension A dialing number of 1 to 5 digits assigned to each phone connected to your DEFINITY Communications System Generic 1 or Generic 3 switch feature A special function or service such as Conference Hold Send All Calls etc feature code A dial code of 1 2 or 3 digits that you use to activate or cancel the operation of a feature group list One of the four types of Abbreviated Dialing lists programmable only by the system manager Contains phone numbers useful to members of a specific group and stores each of those numbers as a 2 digit list item handset The handheld part of the telephone that you pick up talk into and listen from This is sometimes called the receiver message retriever A person authorized by the system manager to retrieve messages for other users off hook When the handset is removed from the cradle for example when you lift the handset to place or answer a call or speaker is on on hook When the handset is left on the cradle and speaker is off party A person who places or answers a call personal list One of the four types of Abbreviated Dialing lists programmable by the system manager or by you the user Contains phone numbers of your choice and stores each of them as a single digit list item personal list item One of the 10 available slots on an Abbreviated Dial
14. IP Telephone End User Guide 16 P a g e O CCC Technologies Inc The Convergence Compares o Incoming calls will now cause the LED in the top right corner of the phone to flash 6 To exit this screen press the Phone Exit button To turn visual alerting off Press the A button Scroll to Call Settings Press the Select softkey or the OK button Select Visual Alerting Press the Off softkey the OK button or the right or left navigation arrow to turn visual alerting off o Visual alerting is turned off o Incoming calls will no longer cause the LED in the top right corner of the phone to flash 6 To exit this screen press the Phone Exit button Me SN To turn automatic gain control on Note Automatic Gain Control helps to maintain a constant audio level by automatically increasing or decreasing the gain depending upon the signal level For high level signals the gain is reduced and for low level signals the gain is increased 1 Press the A button Scroll to Advanced Options Press the Select softkey or the OK button Select Automatic Gain Control Press the Select softkey or the OK button Select Handset Headset or Speaker Press the On softkey the OK button or the right or left navigation arrow to turn automatic gain control on o Gain control is enabled 8 To exit this screen press the Phone Exit button PES SR U S To turn automatic gain control off 1 Press the A button Scroll to Advanced O
15. N a Telephone Settings To change the language Press the A button Scroll to Advanced Options Press the Select softkey or the OK button Select Language Press the Select softkey or the OK button Scroll up or down to select a display language Note Other languages may be available Contact your system administrator 7 Press the Select softkey or the OK button o The display asks for confirmation 8 Press the OK button o The selected language is now active 9 To exit this screen press the Phone Exit button DPTO EA To set the audio path 1 Press the A button 2 Scroll to Call Settings 3 Press the Select softkey or the OK button 4 Select Audio Path 1608 IP Telephone End User Guide 14 Page O CCC Technologies Inc The Convergence Company 5 Press the Change softkey or the OK button to toggle between Headset and Speaker o If you selected Headset then using the audio path will automatically go to the headset when you dial a call o Ifyou selected Speaker then using the audio path will automatically go to the speakerphone when you dial a call 6 To exit this screen press the Phone Exit button To adjust the contrast of the display Press the A button Select Screen Sound Options Press the Select softkey or the OK button Select Contrast Press the Select softkey or the OK button Scroll to the right or left to adjust the contrast To exit this screen press the Phone Exit button
16. O CCC Technologies Inc The Convergence Company a End User Guide 1608 IP Telephone End User Guide 1 Page O CCC Technologies Inc The Convergence Company Table of Contents About Y Telephone A i 3 1608 IP Telephone Button Feature Descriptions scccccssssccccssssscccccssssccccccssscccccesssscccccnssscccssessscceseesssccesseees 3 ADO LEDS a A a S 4 Table 1 Call Line Appearance Button LEDS ssssssssssssssesssesoosssesoosesesoosssocoosseocoosseocoossesoosssosoosssesoosseecoossee 4 Table 2 Feature B tton LEDS ij 5 About ICONS enem ae eee taa EAT E a EEE RA adhe 5 Table3 Iconsin the Telephone Dis aana a 5 About Scrolling and Navigation A ts 5 About Paper Label sentando dietas 5 Advanced Telephone PERS ni A A A nannies 6 Po E 1 A o A 6 COO CIAO srtals adidas idad EAEE Sias 6 Esature Pra 7 AE Mt S 8 Makea Call AA PP OR RI O ened traces 9 A O EERE ERE EEE A EEE AERA EE Aids 9 Transl A E E E E E A E yre er ere e eeee ere mrer er 9 Bridged Call Sessien a E Ae es eee E E eee 10 CU o E ER EE 10 Call F rwardme AW Call Sienra A A A A E E as 11 o E E Eevee reener rane 11 Directo eosa aa O a a a a aa 11 COM ii A A E E E 12 Call LOg os 13 Telephone Setin ES adidas 14 Log Out Telephone ys cass caere ca taistetetecarslese e A E E E E AE E AE 18 WA a S A E E abla 18 IMIG ANE NN 18 A E E E O CO ae E 18 Simultaneous BIO ns dane en ccc em RA EE EEE AATRE ETE E AE R ER AATRE E 18 Ton s nd Their Meaning
17. be used when you go off hook It remains steady red while you use the call line appearance Call line appearance is available 1608 IP Telephone End User Guide 4 Page O CCC Technologies Inc The Convergence Company Table 2 Feature Button LEDs LED Description Steady green Feature is active Blinking green Feature is pending request is being processed and not immediately available Blinking red Feature is shown on the phone display Off Feature is not active Note Depending on your call processing system the feature button LEDs for some features may operate differently About Icons Icons are provided in the phone display to indicate the state of a call and navigation choices The icons that appear in the phone display are described in the following table Table 3 Icons in the Telephone Display Description Number of calls missed where represents the number Call forward Send All Calls or EC500 is active These features are available if they have been administered for your telephone Incoming call is ringing Call is active Call is on hold Call is on soft hold when using Conference or Transfer feature Conference is active Conference is on hold Scroll left for other options Scroll right for other options ov ACRE Tetig Scroll up or down for other options About Scrolling and Navigation To navigate through the options and features on your telephone display use the navigatio
18. ce is in use answer calls on that call appearance or join a call in progress on that call appearance from your telephone You can also make outgoing calls on a bridged call appearance when it is not in use The ringing bridged call appearance may be selected automatically if there are no other active calls If the ringing appearance is displayed you can answer by picking up the handset or by pressing the Speaker button If you are on another call when a call comes in to a bridged call appearance you may have to select the ringing call appearance button just like for an incoming call to a primary line Conference Permits you to establish a conference call to speak with up to five people in different locations on the same call Additional conferencing options may be available through Expanded Meet Me Conferencing Contact your system administrator for more information about this feature Call Forwarding All Calls Allows you to forward your incoming calls to another number You must enter the telephone number where the calls will be forwarded each time you use this feature You can forward calls only to internal numbers Send All Calls Allows you to send all of your incoming calls directly to a predefined coverage number typically your voice mail Incoming calls ring once at your extension and then go directly to a number which is set by your system administrator Directory Allows you to dial other users in your system by name Contacts Permi
19. eatures are identified on the associated paper labels The features that have been administered for your telephone are also listed in the Features Menu that you can access from the Phone display For more information about the Features Menu see About the Features Menu The features that are available to you depend on what your administrator has assigned to your telephone A few of the most commonly administered features are explained below For more information about all the features that are available for your extension contact your system administrator Avaya Menu You can use the Avaya Menu to adjust and customize phone settings configure call logging select the display language view network settings and log out The Avaya Menu has six sub menus e Screen Sound lets you adjust the display brightness and contrast select your ringing pattern turn button click sounds on and off and turn error tones on and off e Call Settings lets you turn the call timer display visual alerting and show incoming calls on or off set the redial option and set the audio path to speakerphone or headset e Applications lets you turn call logging on and off as well as turn logging of bridged calls line calls and line calls answered by others on and off e Advanced Options lets you select the display language set automatic gain control on the handset headset and speaker or initiate a manual backup restore if you have a backup restore file s
20. ed from which you can select one to redial 2 Ifyou see a list of numbers select the number you want to redial 3 Press the OK button or the Call softkey To call a person from the call log 1 Press the Call Log button 2 Ifnecessary scroll to the left or right to view a separate list of all missed answered or outgoing calls 3 Scroll up or down to select the person or number you want to call 4 Press the OK button or the Call softkey o The call is placed Hold To put a call on hold 1 Press Hold o Your active call is put on hold o The LED next to the call line appearance fast blinks green To retrieve a call on hold 1 If there is more than one call on hold press the call line appearance button or scroll to the call and press the Resume softkey or the OK button If there is only one call on hold press the Hold button or press the call line appearance button or press the Resume softkey or press the OK button o The call is retrieved Transfer To transfer a call 1 Ifthe call you want to transfer is not your active call press the call line appearance button for the call you want to transfer If the call you want to transfer is on hold press the call line appearance button for the call on hold that you want to transfer 2 Press Transfer o The green LED next to the call line appearance button fast blinks 3 Dial the telephone number or call the person from the contacts list or call the person from the call lo
21. erver See your system administrator for more information e Network Information shows a summary of network related parameters for your phone such as IP parameters and Quality of Service e Log Out lets you log out of your telephone to prevent unauthorized use during your absence Note The sub menus that appear depend on how your extension was administered Some submenus may not be available Conventions Conventions Used in the Procedure Descriptions Feature and Feature xxxxx Each of these represents a button that has a feature assigned to it The button is labeled with the feature name sometimes followed by an extension number shown as xxxxx or a person s name LWC CnLWC AutCB Timer Information that is offset represents the display screen The second line appearing on the display will most likely list the features you can access with the softkeys handset tones The tone that appears in curly quotes after a step such as dial tone indicates what you should hear from your handset or speakerphone after successfully performing that step Special Instructions Use the following special instructions for operating your telephone e The first time you use these procedures you will need to customize them for yourself by obtaining the relevant information from your system manager e To operate a feature you must have the handset off hook or the speaker or speakerphone on unless otherwise noted 1608 IP Telephone End User
22. f available during a conference call scroll to the person you want to drop and press the Drop button o The selected person on the conference call is dropped To put a conference call on hold 1 Press the Hold button during a conference call o The conference call is placed on hold o The green LED next to the call line appearance button blinks o The other parties can still talk to each other 1608 IP Telephone End User Guide 10 Pa g e O CCC Technologies Inc The Convergence Company To retrieve a conference call on hold 1 Press the Resume softkey or If there is only one conference call press the Hold button o You are reconnected to the conference call To silence a person on a conference call 1 During the conference call from the Phone screen select the Details softkey if available 2 Scroll to the person you want to silence 3 Press the Silence softkey o The selected person is silenced Note Only people calling from external numbers can be silenced on a conference call To view conference details 1 During the conference call from the Phone screen press the Details softkey if available 2 Scroll to view the participants on the call 3 To exit conference details press the Exit softkey Call Forwarding All Calls 1 Press the CFrwd feature button dial tone 2 Dial the number to which you want to forward your calls confirmation tone o The forwarding icon appears on the top line of
23. from the call log to your contacts list 1 Press the Call Log button 2 Scroll to the number you want to add to your contacts list 3 Press the Details softkey 4 Press the Contact softkey Note If your contacts list is full the Contact softkey is not displayed 5 To edit the name or number scroll up or down and edit as appropriate 6 Press the Save softkey or the OK button o The new entry is added to the call log To clear all entries from the call log 1 Press the Call Log button 2 Select the list you want to delete Note Clearing all entries from a call log deletes all of the entries For example if you are viewing the Outgoing Calls list only outgoing calls are deleted from the call log However if you are viewing the All Calls list pressing the DelAll softkey deletes all calls from the call log 1608 IP Telephone End User Guide 13 Page O CCC Technologies Inc The Convergence Compares 3 Press the More softkey 4 Press the DelAll softkey to delete all of the entries in the current list o The display asks for confirmation 5 Press the DelAll softkey again o All entries in the currently displayed call log are deleted To remove an entry from the call log 1 Press the Call Log button 2 Select the number you want to delete 3 Press the More softkey 4 Press the Delete softkey o The display asks for confirmation 5 Press the Delete softkey again o The call log entry is deleted To
24. g 4 Press Transfer again or the Complete softkey o The transfer is completed 1608 IP Telephone End User Guide 9 Page O CCC Technologies Inc The Convergence Company Bridged Calls To answer a call on a bridged call appearance 1 Press the call line appearance button associated with the bridged call appearance Note The ringing bridged call appearance may be selected automatically if there are no other active calls If you are on another call when a call comes in to a bridged call appearance you may have to select the ringing bridged call appearance button just like for an incoming call to a primary line 2 Press the Answer softkey Note Answering a call on a bridged call appearance is basically the same as a call on a primary line If the ringing bridged call appearance is selected you can answer by picking up the handset by pressing the Speaker or Headset button or pressing the Answer softkey To make an outgoing call on a bridged call appearance Note When you make a call on a bridged call appearance you are using another person s call appearance The caller ID may show the call as coming from you or coming from the person whose call appearance you are using If you have any questions about how the name or extension displays to the person you are calling contact your system administrator 1 Press the call line appearance button associated with the bridged call appearance 2 Dial the telephone number o
25. her call without first putting an active call on hold If Auto Hold is not enabled you must put your active call on hold before answering the incoming call otherwise you will drop the active call when you answer the other one To send an incoming call directly to voice mail Note In order to use this procedure your voice mail must be administered as the first entry in your coverage path See your system administrator for more information 1 Press the To Vmail softkey o The incoming call goes directly to voice mail To ignore an incoming call 1 Press the Ignore softkey o The ringer stops signaling the incoming call 1608 IP Telephone End User Guide 8 Page O CCC Technologies Inc The Convergence Company Make a Call To make a call 1 Ifyou are noton a call simply dial the number you want to call or Lift the handset press the Speaker button press the Headset button press an available line button or press the OK button if an idle call line appearance is available then dial the number you want to call o The call is placed To call a person from the contacts list 1 Press the Contacts button 2 Scroll up or down to select the person or number you want to call 3 Press the OK button or the Call softkey o The call is placed To redial a number 1 From the Phone screen press the Redial button Note The last number will be redialed or you will see a list of the most recent numbers that you have dial
26. ing personal list The first nine personal list items are given digits 1 to 9 with 0 for the tenth item pickup group A group of telephone users who can answer calls for each other through the Call Pickup feature Group members are determined by the system manager and are usually located in the same work area or perform similar job functions priority call An important or urgent call that sends a special 3 burst ring program reprogram To use your dial pad to assign a phone number to a personal list item or an AD xxxxx button for Abbreviated Dialing retrieve To collect phone messages with the Message or Voice Message Retrieval features Also with Call Park to resume a call from an extension other than the one where the call was first placed or received 1608 IP Telephone End User Guide 20 P a g e O CCC Technologies Inc The Convergence Company ringer The device that produces the electronic ringing sound in your telephone stored number A phone number that has been programmed and stored as a 1 2 or 3 digit list item for use with Abbreviated Dialing It can be a complete or partial phone number an extension number or a trunk or feature code Once programmed a number can be accessed by first dialing the list then the list item digit s under which it is stored if the number is stored on an AD xxxxx button the number can be accessed by simply pressing that button switch The device that makes connections
27. mute press Mute again Press the Speaker button to use the speakerphone To take a call off speakerphone lift the handset or Speaker press the Headset button There are 8 buttons that can be programmed by the system administrator as either call line appearance Call Line buttons or feature buttons Press a call line appearance button to make or answer a call or resume a call Appearance Buttons and Feature Buttons on hold Press a labeled feature button to enable or disable that feature The feature buttons provide access to the Avaya call management system features that have been administered for your extension The green LED next to each feature button indicates if the feature is currently on or off If the light is on the feature is on The feature buttons provide the same features that are available in the features menu About LEDs Each call line appearance button and feature button has two LEDs one green and one red to indicate the status of the call line appearance or feature The status is identified by whether the LED is turned on off or blinking as described in the following tables LED Steady green Table 1 Call Line Appearance Button LEDs Description Call line appearance is active Slow blinking green Call line appearance is ringing Fast blinking green Call line appearance is on hold Very fast blinking green Steady red Off Conference or Transfer is pending Call line appearance is selected and will
28. n arrows to scroll and the OK button to select lines or options A navigation icon appears in the phone display to indicate that you can scroll to more options or information Use the up and down navigation arrows to scroll up or down through lists Use the right and left navigation arrows to go to other screens or to move the cursor right or left when entering text When you scroll to a line on the display that line is selected The softkey labels will change according to the options available for the selected line The OK button is a shortcut for the default action For example when you select an entry in your contacts list pressing the OK button places a call to that person About Paper Labels Next to each call line appearance button and feature button is a paper label The label identifies the call line appearance number or the feature that has been programmed on the button by your system administrator You can remove the labels if you 1608 IP Telephone End User Guide 5 Page O CCC Technologies Inc The Convergence Compares want to change a label or write on a blank one Printed labels are also available for your telephone See your system administrator for more information Advanced Telephone Features Avaya call management systems provide many advanced telephone features such as Directory Call Forwarding and Abbreviated Dial buttons These features are administered on the feature buttons on your telephone The f
29. ned off When the Mute button light is on the call is muted Redial Permits you to redial a recently dialed number Simultaneous Ringing Allows you to have incoming calls ring on your office telephone and your cell phone at the same time This allows you to answer office calls while you are away from your desk The cell phone number is programmed by your system administrator Answer a Call To answer an incoming call 1 If you are on another call press the call line appearance button whose green LED flashes for the incoming call or press the Answer softkey if one appears If you are not on another call either lift the handset or press the call line appearance button whose green LED flashes for the incoming call or press the Answer softkey if one appears or press the Speaker button to answer using the speakerphone or press the ON button if you are using a wireless headset or press the Headset button to answer using a wired headset o You are connected to the caller To answer an incoming call while you are on another call 1 Press Hold to put your active call on hold then press the call line appearance button whose green LED is flashing for the incoming call o You are connected to the incoming caller Note To automatically display the Phone screen whenever you receive an incoming call set the Go to Phone Screen on Ringing option to Yes Note If the Auto Hold feature is enabled by your system administrator you can answer anot
30. on to view the next name alphabetically in the directory 4 When you see the name you want press the Make Call feature button o The outgoing call is placed 5 To exit the Directory press the Phone Exit button or the Exit softkey Contacts To add a new contact 1 If this is not the first contact being added to the contacts list press the Contacts button 2 Press the More softkey Note If the More softkey is not displayed and this is not your first contact press the Contacts button again 3 Press the New softkey o The display prompts for the new name 4 Enter the name using the dialpad Note Use the dialpad to enter characters Repeatedly press the number key that corresponds to the letter or number you want to enter until the letter or number is displayed If the next character is on the same key pause before entering the next character To enter a space press 0 Enter remaining letters or numbers If you need to delete the last character press the Bksp softkey If you want to remove a letter number space or symbol that is in the middle of the text you entered use the left and right navigation arrows to place your cursor after the character you want to remove Once your cursor is in the correct position press the Bksp softkey to remove the character to the left of the cursor 5 Press the OK button or the OK softkey o The display prompts for the telephone number 6 Enter the telephone number Note Enter the telephone number as
31. ptions Press the Select softkey or the OK button Select Automatic Gain Control Press the Select softkey or the OK button Select Handset Headset or Speaker Press the Off softkey the OK button or the right or left navigation arrow to turn automatic gain control off o Gain control is disabled 8 To exit this screen press the Phone Exit button HS ST CoN To access and use the Features Menu Note The Features Menu provides access to the same advanced telephone features such as Directory and Call Forwarding that are programmed on your feature buttons In addition to providing another way of accessing the features you can use the Features Menu to confirm the features programmed on the feature buttons if for example a feature button label is missing or labeled incorrectly 1 From the Phone screen scroll right to access the Features Menu 2 Scroll down to see the features that have been administered for your extension Note The green LED next to the Feature button indicates if the feature is currently on or off If the light is on the feature is on The red LED next to the Feature button blinks while the feature label is displayed on the screen 3 To exit the Features Menu press the Phone Exit button or the Exit softkey To view network information Press the A button Scroll to Network Information Select Audio Parameters IP Parameters Quality of Service Interfaces or Miscellaneous Press the View softkey or the OK but
32. r call the person from the contacts list or call the person from the call log To join a call on a bridged call appearance 1 Scroll to the call in progress that you want to join 2 Press the call line appearance button for the bridged call appearance or press the Bridge softkey o You are connected to the call Conference To make a conference call 1 While active on a call press the Conference button o The green LED next to the call line appearance button fast blinks 2 Dial the telephone number or call the person from the contacts list or call the person from the call log 3 Press the Conference button or the Join softkey o The person is added to the existing call To add a person on hold to a conference call 1 From the Phone screen select your active conference call 2 Press the Conference button o The active conference call is put on soft hold 3 Press the call line appearance button for the call on hold or Scroll to the call on hold and press the Resume softkey Note Be sure not to choose the call line appearance button for the call that is on soft hold 4 Press the Join softkey or the Conference button o The person is added to the conference call To drop the last person added to a conference call 1 While active on the conference call press the Drop button o The last person added to the conference call is dropped To drop a person on a conference call 1 From the Phone screen select the Details softkey i
33. ress the Phone Exit button SO E a a To adjust the brightness of the display Press the A button Select Screen Sound Options Press the Select softkey or the OK button Select Brightness Press the Select softkey or the OK button Scroll to the right or left to adjust the brightness To exit this screen press the Phone Exit button HS Hipo a 1608 IP Telephone End User Guide 15 Page O CCC Technologies Inc The Convergence Compares To turn button click sounds on OS Ge N Press the A button Select Screen Sound Options Press the Select softkey or the OK button Select Button Clicks Press the On softkey the OK button or the right or left navigation arrow to turn the sounds on To exit this screen press the Phone Exit button To turn button click sounds off 1 2 3 4 5 6 T T T 6 o tu 1 2 3 4 5 6 o tu 1 Za 3 4 5 6 o tu 1 2 3 4 5 Press the A button Select Screen Sound Options Press the Select softkey or the OK button Select Button Clicks Press the Off softkey the OK button or the right or left navigation arrow to turn the sounds off To exit this screen press the Phone Exit button rn error tones on Press the A button Select Screen Sound Options Press the Select softkey or the OK button Select Error Tones Press the On softkey the OK button or the right or left navigation arrow to turn error tones on To exit this screen
34. ton To exit this screen press the Phone Exit button SUE pa Ne 1608 IP Telephone End User Guide 17 Page O CCC Technologies Inc The Convergence Company Log In Out Telephone To log in to your telephone 1 From the initial screen that prompts you for your extension enter your extension 2 Press the OK button the OK softkey or the button 3 Enter your password 4 Press the OK button the OK softkey or the button o You are logged into the telephone To log out of your telephone If you are on a call first hang up Press the A button Scroll down to select Log Out Press the OK button or the Select softkey o The display requests confirmation 5 Press the Select softkey o You are logged out of the telephone SINS Message To log into your voice mail 1 Press the Message button 2 Follow the voice prompts from your voice mail system Mute To mute a call 1 Press the Mute button o The Mute button light turns on o The other person cannot hear you To unmute a call 1 Switch between the handset headset or speakerphone or Press the Mute button again o The Mute button light turns off o The call is unmuted and the other person can hear you again Redial To redial a number 1 From the Phone screen press the Redial button Note The last number will be redialed or you will see a list of the most recent numbers that you have dialed from which you can select one to redial
35. ts you to use your contact list as an address book You can save up to 100 names and telephone numbers Call Log Lets you view a list of your recent calls or to view separate lists of your outgoing answered or missed calls See the procedures for turning call logging on or off for information about logging bridged call appearances line call appearances and line calls that are answered by others Telephone Settings Allows you to configure various settings to utilize advanced featuers of your telephone 1608 IP Telephone End User Guide 7 Page O CCC Technologies Inc The Convergence Compares Log In Out Telephone Permits you to log in and out of your telephone and maintain your contacts and personal options if you share a telephone with other users or if you want to use the same extension from another phone Logging out also prevents unauthorized use of your telephone during an absence Call log information is lost after you log out Message Use the Message button to connect directly to your voice mail system A red light on the upper right hand corner of your telephone indicates when you have messages waiting Your messages are an administered function Contact your system administrator with any questions Mute For turning off and then back on again the microphone so the other person on the call cannot hear you If a call is on mute and you switch between the handset headset or speakerphone the mute will be tur
36. you would if you were dialing it directly 7 Press the Save softkey or the OK button o The new contact is added to the contacts list To add an entry from the call log to your contacts list Press the Call Log button Scroll to the number you want to add to your contacts list Press the Details softkey Press the Contact softkey Note If your contacts list is full the Contact softkey is not displayed To edit the name or number scroll up or down and edit as appropriate Press the Save softkey or the OK button o The new entry is added to the call log ie du To edit a contact 1 Press the Contacts button 2 Scroll to the contact you want to edit 3 Press the Details softkey 4 Press the Edit softkey o The contacts record is displayed 5 Scroll up or down to choose the field you want to edit 6 Use the dialpad and softkeys to make changes to the contact information 7 Press the Save softkey or the OK button o Your changes are saved To delete a contact 1 Press the Contacts button 2 Scroll to the contact you want to delete 3 Press the More softkey 4 Press the Delete softkey o The display prompts for confirmation Note If you want to cancel and exit this procedure press the Cancel softkey 1608 IP Telephone End User Guide 12 P age O CCC Technologies Inc The Convergence Compares 5 Press the Delete softkey again o The selected contact is deleted To call a person from the contacts
37. your phone display o The green LED next to the feature button turns on To turn call forwarding off 1 Press the CFrwd feature button o Call forwarding is cancelled o The forwarding icon no longer appears on the top line of your phone display o The green LED next to the feature button turns off o If you use a Feature Access Code to enable call forwarding the forwarding icon does not appear in the phone display Send All Calls To send all your calls to coverage 1 Press the SAC feature button o All calls are sent to coverage o The forwarding icon appears on the top line of your phone display o The green LED next to the feature button turns on To cancel Send All Calls 1 Press the SAC feature button o Send all Calls is cancelled o The forwarding icon no longer appears on the top line of your phone display o The green LED next to the feature button turns off o Ifyou use a Feature Access Code to enable Send All Calls the forwarding icon does not appear in the phone display Directory To call a person from the corporate directory 1 Press the Directory feature button 1608 IP Telephone End User Guide 11 Page O CCC Technologies Inc The Convergence Compares 2 Use the dialpad keys to start spelling the last name of the person you want to call Note Press each dialpad key one time for each corresponding letter For example for Hill press 4 4 5 5 3 Ifnecessary press the Next feature butt
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