e-grant User Guide - Large-Scale Projects
Contents
1. This page contains three facilities Review application Check all the information you have entered Preview the entered information in pdf e Check all the information you have entered this generates a basic summary You can go back to any step in the application process using the menu to the left and edit the entered information as well as remove attach appendices of the information you have entered in Check your attached appendices the form not including appendices This Se ae T can be used for spellchecking etc but is reas N Document sing not adequate for a complete review since Cover for ABC nat 50 03 2015 APPendIK 49KB C CVs it shows completed fields only Appendix bilag A Project description ABC pdf 20 03 2015 A Project 317KB description e Check the attached appendices check that a the a p pe nd ices are prese nt a nd View the completed application before submitting Receive copy of the entire application correct You may like to open them to SS ee check their contents you Can disrega rd You are able to see the final result before you submit the application the order they are listed in but the file Click on Receive copy of entire application A copy will then be sent to your e mail address It may take a couple of minutes before the file is sent name content must match the document type e Receive copy of the entire application a fully compiled application document is generated so that you2. Each agent aide must be set up as a user of e grant at the latest when the link is activated 2 Required information in the Phase 2 application form for large scale projects The following shows you what information must be provided in the electronic application form for large scale projects The list structure is based on the menu items on the left hand side of the application form see Section 1 5 of this user guide Introduction e This page contains information Click start to access the other pages Basic project information e Project title the title of the application with any adjustments to the one originally provided on the application s cover page Please note that the title must be listed in both English and Danish e Subject areas the placing of the application within a research innovation area This field is for statistical purposes The research innovation areas are Bioresources Food and Lifestyle Production Materials Digitisation and ICT Biotech Medtech and Health Infrastructure Transport and Construction Trade Service and Society Energy Climate and Environment and Other e Placement in the value chain Here you can check which parts of the value chain the application is ranged along see the description in Section 2 2 of the Guidelines e Atthe bottom of the page the name of the call the application refers to is stated Applicant e Applicant this is
3. information about the application text length max 1 000 characters Attach appendices e This page is used for attaching the application s appendices see Section 1 7 of this user guide Finally click continue to check the page off in the menu on the left Review application e Here you have the opportunity to check your application see Section 1 8 of this user guide Note that on this page you will need to click continue to be able to submit the application Confirm e Here you are asked to confirm that a number of conditions have been met You will need to click Save and continue to be able to submit the application Submit your application e This is where the application is submitted see Section 1 9 of this user guide NOTE This page is not available until every one of the above menu items to the left of the application form has been ticked as completed 3 Contact and queries In case of technical queries concerning use of the e grant application system contact support e erant fi dk tel 45 3392 9190 open 9 00 12 00 noon on weekdays and until 19 00 pm on the closing date for applications 8 September 2015 Queries concerning application content should be directed to Innovation Fund Denmark at kontakt innofond dk tel 45 6190 5000 or to the contacts specified in the guidelines
4. where you state which institution enterprise is the applicant Commonly occurring entities may be selected from a drop down list In addition you enter the name CVR no and CVR p no can be retrieved by link from the CVR register and address e Project leader Here you can enter the title name e mail address and phone number of the person who will be the leader of the project e Contact Here you enter the title name email address and phone number of the person who will be acting as the applicant s contact during the application process if different from the project leader Other partners e Partner here you enter all partners in the project other than the applicant As for the applicant commonly occurring entities may be selected from a drop down list Key budget figures e Amount applied for excl overheads the amount must correspond to the amount entered in application Appendix B e Amount applied for to cover overheads The amount must correspond to the amount entered in application Appendix B e Total budget incl overheads The amount must correspond to the amount entered in application Appendix B e Equipment expenses in excess of DKK 500 000 If the budget includes equipment purchases with a unit price in excess of DKK 0 5m here you are required to enter a brief explanation and provide an anticipated purchase price Text length max 1 000 characters Duration e The project s expected start and end date and
5. RESEARCH TECHNOLOGY amp GROWTH e grant User Guide Applications for Large Scale Projects Phase 2 2015 Contents 1 Step by step guide to e grant ssesessesessesessscecsececesoecssoesesoecessecesosceseeoesssoeseececssoeoe 1 ELAO E EA N R E E E RRE 1 Le U Or EN ae E EEE EE EEE 2 1 3 Welcome page Home Find the right Calliccsdsccssucssasstaadsseasueavecaiandeasvaaniveanhuedsasasasteaeceantsasaieaincessestaas 2 LA Staring an AIO OMI GUI OM sesers er a n ein 2 1 5 Introductory page for a given APPliCATION cccssssseccccsesseecccceeseccecceuseeceessusseceeesueaeeeeeseaaeeeeseegasees 2 1 6 Completing the individual pages of the application FOLM cccccccssssecceceessececeeeeeecceseeaseceessaaasees 3 L7 Attaching appendices sacian aeneon Ren ENE RENAE ENEE EEEE EE 3 1 8 Review application page esses sssseeeessseersssrrresssrrrresssreresssrrresssreresssreresssreresssreresssreresssreresseeeresses 3 1 9 S bmitting YOUF APPLICATION cecccccccssssecceeceeseccceceeeeccesseesseceeseeuseceeesuaueceesssuuseceessuaaseeesseganesessaeaes 4 1 10 Checking the submitted application ce secccccccssssecceceesseccceeeesseceessueeeeceeseaaseceessuausecesseuaeeceeeaeees 4 1 11 Resubmitting the application in adjusted form ccccccccssssscccceeeseccecceesecceeeeeaeeceessuasseceeseuaeeceesaeees 4 1 12 Pausing and resuming work ON AN application ccccccesssececcceeseeccecceeeec
6. can check the contents before submitting your application You will receive a link to the file by email Note that generating the file may take a while Close to the deadline you may have to go directly to the Submit your application page and make your submission Save and continue on this page must be enabled This is not possible until all the mandatory content in the application has been provided 1 9 Submitting your application Once all the menu items are ticked as Submit your application completed you can then open the Submit a The application is ready to be your application menu item and send off submitted You have now completed all the steps in the application process and the application is ready to your application pir Submit your application You are then ta ken to an ackn owledgement Srn your application please click Submit at the bottom of this page but will receive no other form of receipt 1 10 Checking the submitted application Once the application has been submitted from Welcome page Home gt Applications gt Submitted you can click the application s title to access the application s cover page This shows the submitted application in a document list You can open your application to check if everything is in order Home Application possibilities Applications Reviewer Messages Submitted Previously submitted applications are listed below You can access the applicati
7. duration in months Keywords and short popular description e Keywords up to 5 words describing the project s research innovation content the keywords are used for preliminary screening of applications e Popular description in Danish Provide a brief and readable comprehensible description of the project of max 1 500 characters The text may be published if the application leads to a grant e Equivalent popular description in English This text may similarly be published if the application leads to a grant max 1 800 characters Research training e Ifthe project comprises research training this section is used for entering separately for PhD and postdoctoral fellowships the number of persons and the projected total duration All fellowships grants must be included regardless of the source of their funding Other applications previous grants and supplementary information e State the Phase 1 application number and describe any significant changes in relation to budget partners or scientific technical content This page also gives you the option of entering supplementary information in text fields e Ifthe proposed project will relate to synergise with other grants In that case provide more details text length max 1 000 characters e If funding has been applied for from other sources for activities comprised by the application In that case provide more details text length max 1 000 characters e Any other supplementary
8. e of password The chosen login type will be the one you use for all future access to e grant Create user profile requires both an email address and a mobile phone number The link is sent to you by email first When you then activate your access you will receive a code by SMS which you then have to enter For all future logins you will not need a mobile phone and simply have to remember your user name and password 1 3 Welcome page Home Find the right call After login you land on the Welcome p a ge Home Application possibilities Applications Reviewer Messages At the top is the green main menu a number of the items shown in the screenshot are visible only if there is Welcome to e grant dk content to display e grant is your entry point for applying for and administrating grants from The Danish Council of Independen Research Science and Innovation Application possibilities in Danish Sggemuligheder takes you to a page listing all the open calls Note that all call titles for large scale projects and societal partnerships are prefixed by IF Find the relevant call and click Apply now 1 4 Starting an application After you have clicked Apply now you will be taken to a page where you start the generation of an application Start an application form by entering a title and clicking Create application Write a title for your application The title cannot be amended subsequ
9. ecseuseeceeseueeeecesseuaeeceeseeees 5 1 13 Designating participants for your application WOKK csccccccsssseccecceeseeccesaueseceesseeseccesseaaeeceeeeeees 5 2 Required information in the Phase 1 application form for large scale projects 6 3 Contact and querieS sessesessecessecessecessecessscesssoesescesesoesescecsssesesoecesoscessesessecesseseeee 7 1 Step by step guide to e grant 1 1 Accessing e grant Applications to Innovation Fund Denmark for English large scale projects and societal partnerships must be submitted via the electronic application a vane syste m https Ji e gra nt d k Innovationsfonden All the general pages in e grant are available in both Danish and English switch language at the top right Note however that the actual application form for large scale projects is available in English only Opret en ny e grant bruger e grantdk tilbyder to loginmuligheder Log pa med brugernavn og kodeord INNOVATION FUND DENMARK STERGADE 26 A 4 FLOOR DK 1100 COPENHAGEN K T 45 6190 5000 W INNOVATIONSFONDEN DK E CONTACT INNOFOND DK CVR NR 29 03 56 95 1 2 User setup The first time you access https e grant dk you will need to set yourself up on the system You have two options e Either use NemID every time you log in requires a key every time e Or create a user profile consisting of a user name i e email address and your own choic
10. elds to be completed either by entering text or by making selections from lists or in checkboxes Follow the instructions in the form Certain fields require you to enter longer texts By all means use copy paste from another document but bear in mind the space restrictions Your text will be truncated by the system if it is too long perhaps in a way that is detrimental to your application 1 7 Attaching appendices On the application form s Attach appendices page you have to attach the appendices to m Senne mse aaa ocument Type MO your application Before attaching them the appendices must eee pete A eng aca A iac be saved on your local drive as PDF Late ee Document Sire pelete documents bilag A Project description ABC pdf 20 03 2015 A Project 317KB Q Note that the file names must not exceed 45 characters and must not contain special characters Note also that the total size of the appendices must not exceed 25 MB The appendices can be attached in any order their order in the final application i e when all documents have been compiled as a single PDF by the system on submission will be determined by the Document type At the bottom you can see any files you attached previously these can be deleted and replaced by new ones Attaching files over the system may take some time so don t wait until the deadline when the system may be more busy 1 8 Review application page
11. ently on the lacs avis application s cover page but you will be able to amend it inside the form The amendment will not be reflected on ae aon the cover page until the application has been submitted 1 5 Introductory page for a given application The application form itself now opens in a new window 1 A Innova tion Fund Denma rk Large scale projects phase 1 2015 You start out on an introductory page containing general a aE instructions When you have read the introductory page lt a meani aganin under Innova tion Fund 4 mech itt re click Start at the bottom You can now complete the Basic projec mentee individual pages of the application form spolican coos The application form On the left hand side is a menu showing you the various Other partners z pages you have to work through These pages can be DEE a completed in any order naia Keywords and short As soon as you have entered the mandatory content on ce acon a page fields marked and have saved the page save ee and continue the page is ticked as completed in the Research training Proposals for peer reviewers echnical support menu on the left The information you input can be amended at any time while you work on the application Section 2 of this user guide lists the content of the individual pages 1 6 Completing the individual pages of the application form The application form contains a number of fi
12. g onto https e grant dk and on the welcome page select the Applications gt Under preparation menu item You can then either click form link to the right of the relevant application or you can click on the application s title which takes you to the application s cover page where you click Resume application Home Application possibilities Applications Reviewer Messages Under preparation Applications under preparation You can edit the application by clicking Form link button Application deadline Applicant My role Form link Birthe April 1 2015 Applicant ad Schouby You are now back inside the actual application form 1 13 Designating participants for your application work On an application cover page the person who started completing the application under the Case access item can name assistants to help in completing this P particular application e Agent is authorised for all operations including submission but cannot designate other agents e Aide has access rights for editing the application but cannot submit the application or designate other participants As soon as the required information has been input and the applicant clicks OK the agent aide will receive an email containing a link As an applicant you will also need to inform agents aides of the invitation code selected for them This code is needed by the agents aides the first time they activate the link
13. on by clicking on its title Case number Title Submitted Applicant 4107 00004A test 3 4 juni denne er rettet 8 juni 2014 Birthe Schouby Applicant Submitted 4107 00006A TEST mangler i pdf madeark CAM 11 aug 11 11 UK 12 august 2014 Camilla Malmberg Contact person at applicant Submitted 1 11 Resubmitting the application in adjusted form If there are any errors in your submitted application up until the application deadline you can resubmit the application This is done using the Show application button from the cover page of the submitted application You will now be returned to the Submit application actual application form and can select the Administration menu item at the V Submit your bottom of the menu on the left hand side ere T u u Application On the administration page you first select Unlock and Save and continue submitted and you can then edit any page or replace appendices and then resubmit your application E grant dk The Reason for unlocking field on the administration page is for your own private use It will not be included in the resubmitted application 1 12 Pausing and resuming work on an application Data input in the application form is saved when you click Save and continue on a given page This means that you can break off from working on an application at any time simply by closing the window browser Later when you come to resume your work you lo
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