User Manual Psupport
Contents
1. ettet nisse tttttssissstttttttttsssttstttttttttssssstt d ires giae Eme or NR RR RR d PENSION eese NA E MEE 44 Ada Porio 9107 44 Change xs SS db Side 2 af 43 PSUPPORT DK Delete Permission scssssssscccsssssssssssssssssssssssssssssssssesssssssssssssssssssnsneeseessssssssssssssssnneeesesssseeessusssssennaneeeeessneeccesen Reporting to Statistics Denmark U dd Configuration in Psupport dd 1 Activating the Statistics Denmark module dd 2 Entering P number at section level ttt dd 3 Enter the employee s CPR Civil registration number dd 4 Configuring absence codes by absence types il 5 Run the Report A A A M M SUSSSSSLLLssLLSS 4 6 Submit Report to Statistics Denmark 13 Side 3 af 43 PsuPPORT DK Logon to the system To log into the system use the email addre2. Click on 1 May 2009 Edit insert holiday Bate at Hos Hzoos 44 Absence 11 00 day 1 and divisible with 0 25 Save zm Then click on Delete 1 May 2009 has now be changed to an ordinary working day oide 27 af 43 PsuPPORT DK Department The company sections can be created edited and deleted in the Administration Department menu Month calender Attend statistics Employee list Own Status Holidays Administration Absence types Department Calender Departrypent Description Action compat inte Administration Edit Delete SL Warehouse cpr Edit Delete Holidays settings Sales Edit Delete Deumissioms Praduction Edit Delete SAP CC Edit Delete Reception Edit Delete HR Edit Delete Add Department Add Department Department Administration Edit Delete Warehouse cpr Edit Delete Sales Edit Delete Production Edit Delete SAP Edit Delete Reception Edit Delete HR Edit Delete Add Exc Click on Add Department Add department EEEEEEE S 7 Enter a description of the department and finish with Save Side 28 af 43 PSUPPORT DK Edit Department Department Description Acton Administration Edit Delete Warehouse cpr Edit Delete Sales Edit Delete Production Edit Delete SAP Edit Delete Reception Edit Delete HE Edit Delete Goods issue area q Delete Click on Edit next to the department you wish to edit Edit department Des
3. TE Finish with Update Side 24 af 43 PSUPPORT DK Delete Absence Type If you wish to delete an absence type click on Delete next to the absence type you wish to delete Menu Administration Absence Types Absence types Absence types Color Print Action Ferie Edit Delete Sygdom 5 Edit Delete Barns 1 sygedag 1 P Edit Delete Barsel 4 EN Edit Delete Orlow ENS Edit Delete Afzpadsering Edit Delete Feriefridage D Edit Delete Arbejder hjemme OH Edit Delete KURSUS E Edit Dele X day x Edipi A warning will be displayed when you click on delete Microsoft Internet Explorer x Do vou really want to delete absence types x dav and all regestry herofF oen Clicking OK will delete the absence type and all records for the absence type concerned Side 25 af 43 PsuPPORT DK Calendar You can define non business days in this context non business days are days not vvorked by the company in the Calendar menu All Saturdays and Sundays are set up as non business days by default and the other non business days must be entered in the system e g the public holidays around Eastertide It is important to define the company s non business days as these days are then omitted from calculations of absence percentages Month calender Attend statistics Employee list Own Status Holidays Administration Absence types Calender Show month October 2003 e
4. Peter 0 00 se 0 00 se Bo 0058 0 0055 a 00595 0 0058 Peter Petersen 0 00 s 0 00 36 Bo 0058 0 0055 0 00 0 0055 Export to Excel You are now free to select the period for which you wish to view statistics and you can also select whether you wish to view absence in full days or as a percentage of the period chosen You can also choose whether you wish to view statistics per department or for the whole company Finish with Update periede fra kos H2oos His afdeling v Periode til 30 06 2008 Wisprocent v Opdater Side 8 af 43 PsuPPORT DK Exporting data to Excel When you have defined your attendance statistics you can export them to Excel by clicking on Export to Excel in the Attendance Statistics menu Attend statistics This month Last month Year to date mood fa Peiodend Ts TO cupis Workdays in the period 21 Birgitte Hansen Diana Pedersen 0 00 0 00 0 00 0 00 0 00 0 00 Elisabeth Sorensen 0 00 0 00 0 00 0 00 0 00 0 00 Gorm Hartwig 4 00 2 00 0 00 0 00 0 00 6 00 Helen Hansen 0 00 0 00 0 00 0 00 0 00 0 00 Peter 0 00 0 00 0 00 0 00 0 00 0 00 Peter Petersen 0 00 0 00 0 00 0 00 0 00 0 00 Raibinn Nabaz 0 00 0 00 0 00 0 00 0 00 0 00 Export to Excel Excel is opened and data exported with a single click 1 Attend statistics 01 09 2009 gt 30 09 2009 2 Workdays in the period 21 4 Employee Holiday Illness Child s ilness M
5. in Denmark Month calender Attend statistics Employee list Own Status e Holidays W Administration Calculate holidays Balanceday z l i0 2009 Update Edit holidays Vacation earned fram 01 01 2008 31 12 2008 Used Holiday 01 05 2009 30 04 2010 Floating Holiday 01 05 2009 20 04 2010 Anne Marie 25 00 1 00 0 00 0 00 25 00 1 00 30 00 Birgitte Hansen 259 00 1 00 0 00 1 00 25 00 4 00 29 00 demo demo 25 00 1 00 0 00 0 00 25 00 5 00 30 00 Diana Pedersen 25 00 5 00 2 00 0 00 23 00 2 00 23 00 Dorthe 16 73 3 34 3 00 0 00 11 73 3 34 15 07 Elisabeth Sorensen 29 00 5 00 2 00 0 00 23 00 5 00 5 00 Ellen Yestergaard 0 00 0 00 0 00 0 00 0 00 0 00 0 00 1712 74 Gorm Hartwig 29 00 3 00 22 00 7 00 2 00 2 00 1 00 Clicking on Holidays displays the overall status of holiday entitlements holidays taken and remaining holidays for all the company s employees Three different types of holidays can be set up in Psupport The above example contains two holiday types i e Holidays and Floating Holidays Calculate Holidays You can calculate company employees holidays in the Calculate Holidays menu Month calender Attend statistics Employee list Own Status Holidays Administration Calculate holidays Calculate accumulated vacation Overwrite existing C Yes Ho WERBEN Edit holi Sil Update You must specify three parameters to calculate holidays 1 Accumulating year 2 Overw
6. Elisabeth Sorensen 25 0 25 0 5 00 Ellen Yestergaard IE DITO eb e ul en o eO id r HI cn m cn T a md a mg ce eb D ce er C gs 1712 74 Gorm Hartwig 25 0 Helen Hansen 0 Jacob H jbjerg 17 0 25 0 52 00 1 NB Keep in mind that when recalculating holidays manual entries are overwritten if you select Yes in the Overwrite existing holiday entitlement box Overwrite existing fv vec No Side 21 af 43 PsuPPORT DK Administration You configure Psupport in the Administration module Among other things you define here the absence types you vvant your company to be able to register Month calender Attend statistics Employee list Own Status 1 Holidays e pa Absenc e pes Calender Department Company info Holidays settings Permissions Absence types You can create edit and delete absence types in the Absence Types menu Add Absence Type Click on Add Absence Type if you wish to add a new absence type Month calender Attend statistics Employee list Own Status Holidays Administration Absence types ET der Department Company inta Holidays settings Permissions Absence types Ferie f Edit Delete Sugdam Edit Delete Barns 1 sygedag Edit Delete Barsel 4 Edit Delete Orlow Edit Delete Afzpadzering Edit Delete Feriefridage Edit Delete Arbejder hjemme Edit Delete x dage kalender r Pz Edit D
7. control employee permissions thus enabling you to check which departments employees can view and edit data for The permission module must be activated in the system before it can be used This is done in the Company nformation section Activating the permission module Add Permission Click on Add Permission in the Administration Permissions menu if you wish to add a nevv permission Permissiuns Description Acton Administrator Edit Delete Sales Edit Delete Warehouse Edit Delete Accounting Edit Delete Add Y You must now enter a description and mark the departments and absence types you wish to view and edit In the below example a new Production permissions permission is being created where it is only possible to view the employees working in the production department while employees with this permission can only view and edit the Maternity Leave and ilness Once you have marked the departments and absence types finish by clicking on Save Side 34 af 43 PsuPPORT DK Add permissions MS U NB The absence type is allocated to employees in the Employee List menu see the section entitled Edit employee data OOO 51277 CC CC a CT Resa con ut registrator mumbar De 1234561294 Weekly working hours 720 a hours 37 9 Weekly v slin aye n SETE iris foor prm Administrator Side 35 af 43 PsuPPORT DK Chan
8. in the monthly schedule see below September 2009 Previous Next EE mU EE 2 We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Warehouse cpr 1 2 3 4 5 6 43 14 15 19 Elisabeth Sorensen a EOS EI ON i Gorm Hartwig i ES ES ESI A Sj NB A holiday specification for the employee concerned will also be displayed with the attendance statistics Holidays Gorm Hartvig Gorm Hartwig 24 00 5 00 22 00 1 00 Refer to the section on the ers menu further information Exact absence dates If you wish to view the exact dates of a certain employee s absences from work select View Dates For example the below shows that the person selected had two sick days 17 09 2009 and 18 09 2009 during the selected period between 01 09 2009 and 30 09 2009 Period start 01 Hos 2009 Periodend 5 0 2009 Update Workdays in the period 71 Description Number of days Percent Holiday 0 08 03 2009 1 00 093 039 2009 1 00 10 03 2004 1 00 11 03 2009 1 00 Holiday Sum 4 00 13 Sygdom 00 17 03 2009 1 00 18 09 2009 1 00 Ilness Sum 2 00 10 View Status Holiday 0 00 0 00 1 00 1 00 1 00 1 00 0 00 Ilness 0 00 0 00 0 00 0 00 1 00 1 00 0 00 Clicking on the View Status button will take you back to the starting window side 11 af 43 PsuPPORT DK Employee List You can create and edit data about the company s employees in the Employee List menu Month ca
9. xixl xixl x x dx Wek ao 4 a 43 4 Th Fr Sa Su Mo Tu Ve Th Fr Sa Su Mo Ta We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Production 01 23 4 5 67 8 9 1011112 1314 115 16 17 18 19 20 21 2223 24 25 26 27 28 29 30 31 Peer ixixl xixl PT ixixl LE xix LO LI gx Peter Petersen xix 1 xixl d xixl x xl l ix The result can be printed out directly from your browser Side 7 af 43 PsuPPORT DK Attendance records Overall Psupport offers statistics at three levels company level departmental level and employee level Click on Attendance Statistics to view and export attendance records in Psupport Month calender ununu Employee list Own Status Holidays Administration Attendance records are always based on statistics for the last full month Attend statistics This month Lastmonth Year to date Period start Hoo 2003 Show department v Pariod and solos 2009 Showpercent v Update Workdays in the period 21 Elisabeth Sorensen 0 00 3 0 0096 0 0096 0095 0 0096 0 003 Gorm Hartviq 13 0595 322 0 0096 0 00596 0 0096 25 5796 Birgitte Hansen 0 00 5 0 0096 0 0096 0 00596 0 00596 0 003 Diana Pedersen 0 00 5 0 00 0 0096 0 00596 0 0096 0 003 Helen Hansen 0 005 B 0 0 965 0 0096 0 00596 0 0096 0 00 se Eaibinn Nabaz 0 005 0 0096 0 0096 0 00596 0 0096 0 003
10. 008 21 10 2008 rap 53267012 1250044 Jacob Haber 03 11 2008 09 11 2008 FN 53267012 1230044 Jacob Hal m 06 11 2008 06 11 2008 zh 53267012 1250044 Haber Cri 12 2060 Cr 12 200 The file must be sent to loen dst dk Enter Fravaersstatistik and your Corp ID in the subject box 125 f id T TA 4 37 ia T SE ur 222 T TA zab TA 4 TA T Frevter Erandaio Fra amp xr zkidaip ima Frasxrs us 1300 1400 1100 1100 1100 1100 1 1300 1206 1300 1100 1100 1100 1300 1100 1100 1300 1300 10 SKRIV NY MEDDELELSE Ga Prioritet Normal Gorm Hartvig lt qhartvig psupport dk gt Til loen dstdk Kopi til Skjult kopi ERE Svar til Kvittering ved l sning CEmne rievesrestalotk OVANA 1211954 Gem i Sendt mail Send Gem kladde english Stavekontrol MsgFormat Ren tekst Fortryd Side 43 af 43 Benyt tegns ttet isn 8859 1 7
11. 044 Jacob H jbjerg 06 10 2008 05 10 2008 7 40 1300 Side 42 af 43 6 Submit Report to Statistics Denmark to Excel You can click on Export to Excel 7777 file on your PC and send it to Statistics Denmark PsuPPORT DK at the bottom of the page save the Berl ti El Bin gdi Vers pat F rst odu aka nira hip JH dad Sia FA RDA 7 7 6 x il i dp ie p rial u mro FEB Wu GA Wd H bA Bp Stead pi rd f Li KA 1 N1 2 AN 2 31 d Fie merde 1i LOE Ng dst d 4 arnei anferas Frzaxrastattaiik tq hra CVE NR 5 B CVR ni P nummir CPR ni 53267013 1250044 1211731003 R ZA 2 200 H 21267012 Tu 1211731003 0406 2008 0406 2008 g 53267013 1220 bd 1211731003 06 06 206 DOB4 6 008 10 21267012 122004 1211731003 15 04 2008 15 09 2006 11 53267013 1250044 1211731003 9009 2006 0406 2008 AHI 1267012 122004 1211731003 11 11 2008 11 11 2008 13 53267013 1250044 121131003 Oi 72 008 tri 12 2008 4 21267012 Tu 1211731003 03 12 2006 04 12 2008 15 53267012 1250044 Jacob Hal m O08 01 02 2008 16 532672012 12200494 lacoh Hal m CH OF 2008 040 2008 17 53267012 122000 Jacob Hal m 00 2008 400 2008 TB 53267012 1220094 lacoh Hal m 15 04 2008 17 09 2006 m 53267012 1250044 Jacob Haber Cri 10 2008 Cri 10 2060 4l 53267012 1220094 Jacob Hal m 06 10 2008 06 10 2008 2i 53267012 1220 Jacob Hobe 13 10 2008 16 10 2008 a 53267012 1220094 lacoh Hal m 21 10 2
12. On User Manual Psupport LEDOG ENKEL ay STYRING AF VIRKSOMHEDENS BEMANDING Side 1 af 43 PSUPPORT DK Index Logon aaa CA A Monthly schedule Xauumsssssnsnsssnnsnasannnusana J Add day period Of absence ccssssssssssssuussssssssssssssussssssssssessessusssssnnsssesessusssssosseseeseessussssnsessessesesissonneseeengecasssnse J Edit delete day period of i ER ERE ua MM MILI MM PN PTEM GAN CS Feer RN i Exporting data to 1 q Statistics for individual employees 10 Exact absence 000 y n Add Employee y Edit employee data 13 Own Status nm 4 User DI 1 re 4 Change Password 1 1 7 3 4 4 SE n Kee 0 E eg eee eee I Calculate olduu anus Sample holiday calculation ld Im
13. ange a period by changing the date and clicking on Save Edit delete absence Employee Elisabeth S rensen Immun 0 m rem day Max 1 and divisible with 0 25 Previous Next Elisabeth Sorensen Gorm Hartwig Side 6 af 43 PsuPPORT DK Print Previevv Click on Print Preview to display a print preview of the monthly schedule f Holiday ness P Child s iness B Maternity leave D Floating Holiday October 2009 wek 40 00m ago i Th Fc Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Warehouse cpr 11123 4 15 6 7 8 9 1101112 11314 15 16 17 18 19 20 21 22s faa 25 26 27 28 29 30 B1 Eisabeth Sorensen x x xixl xix fif f f fix x ix Som Hartwig x x xix D D D D D x z ixix 4 ix Wek 40 41 42 0041 4402 Th Fr Sa Su Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Er Sa Su Mo Tu We Th Fr Sa Sales 1 2 3 4 5 6 7 8 9 1011112 1314 15 16 17 1819 20 21 22 2324 25 pe 27 ps 29 30 81 Birgitte Hansen x x xixl xixl xix ix Diana Pedersen f f ix xl xixl xixl l xix LO LI ix Helen Hansen x x lefe P xixl Ixix LI ix RabmNaaz Cf x xl
14. aternity leave Floating Holiday Sum Birgitte Hansen 0 B Diana Pedersen Elisabeth S rensen B Gorm Hartvig 8 Helen Hansen ER ccounrmocuuu n JC c c ca Ka En ad x ocooo 2020200 coco mu 1nmn F iD pu m D HI Side 9 af 43 E m PsuPPORT DK Statistics for individual employees To view statistics for a single employee first click on Attendance Statistics Month calender mu Ui p Employee list Own Status Holidays Administration and then click on the employee you wish to view statistics for Attend statistics This month Last month Year to date Period start 01 Hos 2009 75 Show department v Period end 20092009 Showpercent Update Workdays in the period 21 Elizaba 0 00 0 0056 0 0056 00 00 0 0096 3 13 0595 2 2295 0 0055 00 0 0095 28 0195 The below screen will now be displayed with the statistics for the employee in question Attend statistics Gorm Hartwig This month Last month Year to date Periodstart Hoa 2009 Periodend 130 Hos H2009 F Update Workdays in the period 71 Holiday 4 00 1336 Ilness 2 00 10 View Status View Dates Holiday 0 00 0 00 1 00 1 00 1 00 1 00 0 00 Export to Excel Holidays Gorm Hartvig Gorm Hartvig 25 00 3 00 22 00 7 00 3 00 2 00 1 00 Side 10 af 43 PsuPPORT DK It can be seen that the above information is in keeping with the entries made
15. cription Goods issue area 987 Enter the desired change and finish with Update Delete Department Department Description Acton Administration Edit Delete Warehouse cpr Edit Delete Sales Edit Delete Production Edit Delete SAP Edit Delete Reception Edit Delete HE Edit Delete Goods issue area 387 Edit fh Add Department Click on Delete next to the department you wish to delete Microsoft Internet Explorer X Do Do vou really want ko delete department Goods issue area 987 tp and all regestry herofF oa Side 29 af 43 PsuPPORT DK A warning is displayed Click on if you want to delete the section oide 30 af 43 PsuPPORT DK Company nformation You can edit company information in the Administration Company nfo Month calender Attend statistics Employee list Own Status Holidays Administration Absence types Calender Department Company in fo Holidays E Permissions Update Company Information Company info HA Co ee lt Permissions v Reporting to Statistics Denmark V CC sso UU ETE NN me 30 11 2009 Update Once you have edited the company information finish with Update Activating the permission module The Permissions box must be ticked if the company wishes to use the Permissions module You can read more about the Permissions module in the se
16. cs Employee list Own Status Holidays Administration M ployee 1123 65 Steen Hartvig Administrator Administrator Administration sh sh dk 01 06 2000 Edit Delete Jacob H jbjerg Administrator Administration jacob personaleleasing dk dit Delete 1712 74 Gorm Hartvig Administrator Administrator Warehouse cpr gh gh dk 17 10 2007 elete Jacob Dahl Nielsen Administrator Administration jn demodk Edit Filete demo demo Administrator Accounting Ingen demo demo dk Edit Delete Morten Kok Administrator Administrator Administration kokmaster ofir dk 12 10 7008 Edit Delete Once you have edited the employee data click on Save Emplgeeno 77 71274 Firstname orm 0 Summe Email gh ahdk Date ofemployment 17 1o H2007 7 2 am Password o Repsar passsed 0 NB A Resigned date has been entered in the example above In the monthly schedule the remaining days of the month are marked in light grey The employee will not appear in the monthly schedules for the subsequent months October 2000 Previous Next Elisabeth Sorensen 22 Gorm Hartwig 3 Side 13 af 43 m PSUPPORT DK Own Status You can view various details for your own user in the Own Status menu Month calender Attend statistics Employee list Own E Holidays Administration User dati Change password My statistic Settings User Data Liser data Chan password Settings Gorm Hartvig Administrator Admi
17. ction entitled Permissions Activating the Statistics Denmark module If the company reports absenteeism to Statistics Denmark the Report to Statistics Denmark box must be ticked You can read more about this module in the section entitled Reporting to Statistics Denmark Side 31 af 43 PSUPPORT DK Locking periods The system can be locked if the company wishes to lock previous records Do this by entering the cut off date in the Lock Records Prior To box Side 32 af 43 PsuPPORT DK Holiday Settings You can define the types of holiday to be included in holiday calculations in the Administration Holiday Settings menu Up to three different types of holiday can be defined Absence types Calender Department Company inta Holidays settings POEM Configuring Holidays Holidays settings Update The number of holiday days entitled during one year and the period during which holidays must be taken must be entered for each holiday type The above illustration shows that the employee is entitled to 25 days holiday each year and that these 25 days must be taken between 1 May and 30 April the following year Finish with Update NB The entitlement year is always a calendar year e g 2009 The period when holidays must be taken is always one year but the start date is optional Side 33 af 43 ES EHI ESL PSUPPORT DK Permissions The Psupport Permission module allows you
18. days b and c are required for calculating the average number of working days measured in hours Side 39 af 43 PsuPPORT DK Side 40 af 43 PsuPPORT DK 4 Configuring absence codes by absence types Statistics Denmark requires absence to be reported using the belovv absence codes 1100 Absence due to own illness 1200 Absence due to child s illness 1300 Absence due to occupational injury 1400 Absence for maternity leave childcare leave and adoption 1500 Other absence 1921 Care days 1922 Floating holidays and special holidays 1935 Absence due to the care of the dying Select the Administration Absence Types Edit menu Absence types Caf der Department Company info Holidays settings Permissions You must now enter a cause code for the absence types to be reported to Statistics Denmark The cause codes are automatically provided when the Statistics Denmark module is active Edit absence types tior child ilmess pe eT English ehild s ilness O O O Child s ilness Barns 1 sygedag DE Letter to be printet on printouts 1400 Frav r pga n r m x 1500 frav r za 1921 Omsorgsdage TJ EP kE3 kB 1922 Ferietridage ag s rlige teried 2 1935 Frav r pga pale pulo til THER a TC a Te 2 i j sal B o s EE so T ca eb Bc Ns G Bet Mesa Ma Bi Bi Bi mei y oide 41 af 43 T EE Be PSUPPORT DK 5 Run t
19. e day or absence period October 2009 Previous Next uo fo too TJ NNNM NEN a eee Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Warehouse pr 1 2 3 4 5 6 7 8 9 1011 12 13 14 15 16 17 21 22 23 24 25 26 27 28 29 30 31 Elisabeth S rensen 2225 h zz EE BR See aS 12 ES ERE EE EHI Gorm Hartvig E EHI 122 les h si 200 2560 paaa o 2222 ie iy ae The following window will be displayed Add absence From date H10 2009 Todste ziltolz009 7 Absence 1 00 day Max 1 and divisible with 0 25 Save Now select the required absence type from date to date and whether the absence should be entered as 7A 72 or a full day Finish with Save Side 5 af 43 PSUPPORT DK The entry will now be displayed on the monthly schedule October 7009 lt Previous Next Elisabeth Sorensen Gorm Hartwig Edit delete day period of absence If you wish to delete or edit a period of absence click on the day period you wish to delete edit October 2009 Previous Next Juna fo ce fs CJ xa 7 Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Warehouse cpr 4 2 3 4 5 6 7 8 9 140 11 12 13 14 15 16 Elisabeth Sarensen C aasa aaa EIE naaa Gorm Hartwig Edit delete absence Employee Elisabeth S rensen mme mmu day Man 1 and divisible with 0 25 Clicking Delete deletes the period You can ch
20. elete KURSUS K Edit Delete Add absence type Side 22 af 43 PsuPPORT DK Add absence type Color no Save Color no daMibMicMid jie if ig ih iq il MuM 22 56 Bi z Bi za Biz 2f 20 zhi 2 Bae Bag sa E EM EM EL Bil r so E Bi EJ a E 4a Mab Biq ad 4e at jag 4h ai 4 ak Bi a Bi saM sb bl s bL Ed LE Ed Bsss E A ek 159 a Nee Ber Gi ec He Bi g3 0 712218 EG ECI EG NNNM SAN Bil 5 ER LL BE LI Ld L Bi ES El 9b 9c 94 3e f 9g Shs sj ak 39 Enter descriptions in the languages that your company needs a letter any and a colour code The letter is used if you wish to print out the monthly schedule see the section on Print Preview The colour code determines the colour in which the absence type is displayed in the monthly schedule NB If the permission module is active the new permission must also be activated for the user type s who should be able to view and edit the absence type see the section on Permissions Side 23 af 43 PsuPPORT DK Edit absence Type If you wish to edit the absence type click on Edit next to the absence type you wish to edit Menu Administration Absence Types Edit Ferie Edit Delete Sygdom Edit Delete Barns 1 sygedag Edit Delete Barsel 4 Edit Delete Orlon Edit Delete Afzpadzering Edit Delete Feriefridage Edit Delete Arbejder Hiemme Edit Delete KURSUS it Delete lete You can now edit the absence type parameters
21. ender My statistic View weekday Iv Settings fm View week no Attend statistics Save Under settings you can define how data in the monthly schedule and the attendance statistics are to be shown If the View Weekday or View Week No boxes are ticked weekday and week number are displayed in the monthly schedule October 2009 Previous Next ee ee a a a ae ees aE ae Warehouse cpr 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Elisabeth S rensen 2124 k E EEE Eu 124 1224 ES ESTEE EE EIER Gorm Hartvig ES EZ LAL a ISI BADEA Side 15 af 43 PsuPPORT DK If the View Employee No box is ticked the employee number is shown in the attendance statistics Attend statistics This month Last month Year to date Period start 01 Hos 2009 Show department V Periodend so os 2009 Shewpercent Update Workdays in the period 21 Elisabeth Sorensen 0 0095 0 0095 0 0095 0 0096 0 0096 0 0096 Gorm Hartvig 13 0595 9 5255 a 0038 0 0095 O 0095 28 5796 M i idee ee aan Sea r oan m n m Ba Ea Wara m x n r Side 16 af 43 PsuPPORT DK Holidays All the company s holiday calculations are made in the Holiday menu You will also find an overall list of holiday entitlements holidays taken and remaining holidays Companies must calculate holidays once a year usually around May 1
22. enmark module Select the Administration o Company Info menu Tick the box Reporting to Statistics Denmark Enter the Corp ID of the company Enter the P Number Danish production unit no of the company can also be entered at sectional level if the company has various P numbers Month calender Attend statistics Employee list Own Status Holidays Administration Absence types Company info Calender Department Company Company info Adress Plantagevej 41 Postal code 5460 Holiday Mllertings City Birk er Permissions M H Update Click on Update 2 Entering P number at section level Side 38 af 43 PSUPPORT DK lf you need several P numbers they can be set by section You only need to enter the P numbers for the departments which are different to the P number kept in the Administration Company Info menu Select the Administration Department Edit menu Edit department Description P number 1254369871 Click on Update 3 Enter the employee s CPR civil registration number Statistics Denmark requires employees civil registration numbers and therefore these must be kept updated in the system for every employee Select the Employee List gt Edit menu mun list When the Statistics Denmark module is active there will be three additional boxes for employee details a CPR civil registration number b Weekly working hours c Weekly working
23. ge Permission Go to the Administration Permissions Edit menu to edit permissions Permissiuns Administrator Edit Delete Sales Edit Delete Warehouse Edit Delete Accounting Production Add Permissions Once you made the desired changes finish with Save In the below example the Production permission has been changed so that employees with this permission can now also view employees in the Administration Department Edit permissions Production Side 36 af 43 PSUPPORT DK Delete Permission Go to the Administration gt Permissions gt Delete menu to delete permissions Permissians Description Action Administrator Edit Delete Sales Edit Delete Warehouse Edit Delete Accounting Edit E Production E t E l Clicking on Delete displays a warning and clicking on OK deletes the permission Microsoft Internet Explorer l X OP Do you really want to delete permissions Production e and all regestry herofF Side 37 af 43 PsuPPORT DK Reporting to Statistics Denmark Psupport supports reporting to Statistics Denmark and the system has been verified and approved by Statistics Denmark Configuration in Psupport The system must be configured as follows to activate reporting Steps 1 4 need only be performed once whilst steps 5 and 6 must be performed every time reports are submitted to Statistics Denmark once a year 1 Activating the Statistics D
24. he Report An extra box will appear on the menu when the Statistics Denmark menu module is active Select the Absence Statistics Reporting to Statistics Denmark menu Reporting LL stics Denmark Clicking on Reporting to Statistics Denmark will display a report in the below format The report for the last full year is displayed by default but any period at all can be entered Reporting to Statistics Denmark 2008 2009 Period start 01 01 2008 Hz Period end 31 12 2008 HE Update CYR nr P nummer CPR nr Frav r Startdato Frav r Slutdato Yarighed timer Fravzersarsag 53267012 0001250044 121173100353 05 02 2008 27 02 2008 125 820 1300 53267012 0001250044 121173100359 04 06 2008 04 06 2008 7 40 1400 53267012 0001230044 1211731003 08 03 2008 08 09 2008 7 40 1100 53267012 0001250044 1211731003 15 03 2008 15 03 2008 7 40 1100 53267012 0001250044 12117310053 29 09 2008 30 09 2008 14 820 1100 53267012 0001250044 121173100353 1111 2003 11 11 2008 soru 1100 53267012 0001250044 12117310039 01 12 2008 01 12 2008 7 40 1200 53267012 0001230044 1211731003 04 12 2008 04 12 2008 7 40 1300 532867012 0001230044 Jacob H jbjerg O1 02 2008 01 02 2008 7 40 1200 53267012 0001230044 Jacob H jbjerg 01 07 2008 04 07 2008 23 60 1300 3267012 0001230044 Jacob H jbjerg 23 07 2008 23 07 2008 7 40 1100 3267012 0001230044 lacob Hojbjerg 15 03 2008 17 03 2008 22 20 1100 53267012 0001230044 Jacob H jbjerg 01 10 2008 01 10 2008 7 40 1100 532867012 0001230
25. i Update Calender Depa 47 Company into Holidays settings October 2009 X pr Date 1 23 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 October 2009 2421 i e INI a Jan an aaa Permissions Create a non business day In the Administration Calendar menu select the day you wish to change from an ordinary working day to a non business day For example if the company wishes 1 May 2009 to be a non business day Calender May 2009 Previous Next Date 12 3 45678 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 May 2009 m aag aa EH m mH EX E ES EI E Click on 1 May 2009 in the Calendar Edit insert holiday Date o1 Hos 2009 44 Absence 1100 day 1 and divisible with 0 25 N3 Delete Then click on Save 1 May will now be grey marked May 2009 Previous Mext oH EE May 2009 NB Side 26 af 43 PsuPPORT DK The system can define 72 and full non business days If you want to define a 72 non business day enter 0 5 in the Absence Delete a non business day If you wish to delete a non business day select the day you wish to change from a non business day to an ordinary working day in the Administration Calendar For example if the company wishes 1 May 2009 to be an ordinary working day instead of a non working day May 2009 Previous Next he I DE HELE TEE ER May 2009
26. ld over holidays for each holiday type For example it can be seen that Gorm Hartvig is entitled to 25 days holiday and 5 days floating holidays it can also be seen that 1 04 days floating holidays has been transferred Finish with Save Ealanceday i20 H10 2n03 Update Used Holiday 01 05 2009 30 04 2010 Floating Holidav 01 05 2009 30 04 2010 1 5 2009 30 4 2010 Accumulated Used Remain Employee no Name Holiday Ae Holiday Ara ak Holiday Haaay Sum Anne Marie 25 00 500 0 00 0 00 25 00 3 00 30 00 Birgitte Hansen 23 00 10 00 0 00 1 00 25 00 9 00 34 00 demo demo 43 00 10 00 0 00 0 00 43 00 10 00 53 00 Diana Pedersen 23 00 6 00 7 00 0 00 23 00 6 00 25 00 Dorthe 16 73 3 34 5 00 0 00 11 73 3 34 15 07 Elisabeth Sorensen 50 00 10 00 2 00 0 00 48 00 10 00 58 00 Ellen R orm Hartvig 1712 74 Helen Hansen It can now be seen that Gorm Hartvig has taken 18 96 more holiday days than he is entitled to This information is useful to the company s payroll department as the holiday days taken must be deducted from the employee s salary Important information about holiday calculations Holiday calculations are based on data from the holiday settings see the section on Holiday Settings If these settings are changed holidays must be recalculated The Holiday Calculation system allows for each employee s employment date and leaving date When a new employee joins the company a new holiday calculation
27. lender Attend statistics Employee list Own Status Holidays Administration Add in play ee Add Employee Click on Add Employee to add a new employee Month calender Attend statistics Employee list Own Status Holidays Administration Add employee The below window will now be displayed Enter employee data here Add employee First Name d Larsen E mail Jan l a r s e n dk Enter as required must be completed for the user to log into the system Date of employment 01 08 2008 It is important to specify an employment date as this is used in calculating holidays etc Resigned Completed when the employee leaves the company It is important to enter the leaving date as this influences the overall statistics for the department company 7N Nco Department are set up under Administration system depends on the user type Permissions o Onlycompleted if the company has oide 12 af 43 PsuPPORT DK activated the permissions module Permissions are set up under Administration 77 g 774 28 Sets the language for menus and ee pan Must be completed for the employee to be able to log into the system eee Edit employee data You can edit individual employee data by clicking on Employee List and then on Edit next to an employee Month calender Attend statisti
28. must be performed in which case one should select No in the Overwrite existing holiday calculation box so holidays are only calculated for the new employee Overwrite existing Wes Ho Editing holidays If you wish to edit data for the company s employees when calculating holidays select Holiday Edit Holiday Side 19 af 43 PsuPPORT DK Month calender Attend statistics Employee list Own Status Holidays Administration Calculate holidays Edit vacation year Edit holidays Now select the holiday year you wish to edit For example if you select Accumulated year 2008 you will be able to edit data for the 1 1 2008 31 12 2008 entitlement period see below Select Holiday Year and finish with Update The following window will be displayed Edit vacation year Wacation earned from 01 01 7008 31 12 2008 Employee no U Name Transferred Accumulated Transferred Accumulated Birgitte Hansen Diana Pedersen 5 00 Dora Elizabeth Sorensen Ellen Vestergaard 1712 74 Gorm Hartvig Helen Hansen Jacob H jbjerg Jacob Dahl Nielsen 5 00 5 00 Now enter the changes you wish to make and finish with Save For example you can change Gorm Hartvig s holiday transferred from 1 04 to 1 day Side 20 af 43 PsuPPORT DK Edit vacation year Vacation earned from 01 01 2008 31 12 2008 Anne Marie 25 0 Birgitte Hansen 25 0 demo demo Diana Pedersen 25 0 5 00 Dorthe 3 34
29. nistrator Warehouse cpr English Ej User data Name Emil User type 00 Permissions Department Languages Save Save You can check how your user is defined in the system under the User Data menu You can edit Email and languages NB Email is also your username when logging into the system Change Password Month calender Attend statistics Employee list Own Status Holidays Administration User data Change password Change password My statistic Settings Change password Passwords be edited in the Change Password menu My Statistics side 14 af 43 m PSUPPORT DK Month calender Attend statistics Employee list Own Status Holidays Administration User data Attend statistics Gorm Hartvig 000000 th Last month Year to date Miu statistic solo9 H2009 18 Update Workdays in the period 21 Holiday 4 00 19 IIness 2 00 10 View Status View Dates Holiday 0 00 0 00 1 00 1 00 1 00 1 00 0 00 Ilness 0 00 0 00 0 00 0 00 1 00 1 00 0 00 Export to Excel Holidays Gorm Hartvig 3 00 Gorm Hartwig 25 00 5 00 22 00 7 00 2 00 1 00 The My Statistics menu contains the same data as described in the section on Statistics for individual employees Settings Month calender Attend statistics Employee list Own Status Holidays Administration User data Settings Change password Month cal
30. portant information about holiday calculations 19 ECVE NPN eec DEED CECI DEAE 19 Go la EO ASE EET E 77 ADSEIOB NYD ES r na n 7 5200706 EET s s soyu 27 Edit absence GAGA 74 Delete Absence Type la Calendar AA 26 Create a non business day 26 Delete a non business CAY ccssssssussssssssssussssssssssussssnssesssussssnssssssusssnssssssiusssansessesiasssnseessesnsssnnseeseeassen 7 Department APA 28 Add Department 28 Edit 24 Delete Department 24 Company nformation al Update Company nformation al Activating the permission module A SSSLLLLLLoo2UDUU al Activating the Statistics Denmark module nennen al LOCLUDUUC MN EET EEN a2 Holiday Settings
31. rite existing holiday calculations and 3 Include transferred vacation 1 Accumulating year Side 17 af 43 PSUPPORT DK Specify the holiday accumulating year on which holiday calculations are to be based 2 Overwrite existing holiday calculations Select Yes if you wish to overwrite existing holiday calculations By selecting Yes the system will recalculate holidays for all employees in the company This means that any manual entries will be overwritten see section Editing Holidays 3 Include transferred vacation oelect Yes if you want to include holidays held over from previous holiday years NB If the company pays salaries or wages for holidays which have not been taken this item should not be selected Sample holiday calculation The example chosen is for the 2008 holiday entitled year overwrite existing holiday calculations and include holiday entitled has been selected Calculate accumulated vacation Accumulating year 2006 Dverwrte existing Include transferred vacation Was Click on Update once you have chosen the holiday calculation parameters Calculate accumulated vacation Vacation earned from 01 01 2008 31 12 2008 Holiday dat px mmm EE EIE Em n Dorthe Elisabeth S rensen 25 00 25 00 Ellen Veste Ba nun 1712 74 Helen Hansen Side 18 af 43 EE EH ESI PSUPPORT DK The above now displays holiday entitlements and he
32. ss and the password set up for your user You log on via web address www Psupport dk Example Email Admin demo dk Password demo E mail admin demo dk EE E Password login iz ka PSUPPORT DK Hvad er PSUPPORT DK Tilmelding Priser Side 4 af 43 3x PSUPPORT DK Monthly schedule The monthly schedule is the part of Psupport where absences are registered you can also make changes to absence registrations here Add nma Holiday Print preview m loce Bil child s ilness I Maternity leave ES Floating Holiday October 2009 Previous Next Elisabeth Sorensen Gorm Hartwig EIE 121 ESI Ell Feli kel kal 1220 Eli ll li HE EET EH EST ERE A TE MR E63 EE EZ ES Ed EZ Hi Birgitte Hansen an Diana Pedersen LET E ESTEE ESSE 1225 15 122 1204 s z 124 Ed ES ESTEE ET Ed Helen Hansen EE SESS LN 001177 71 IE EET ES a EH 2225124221201 Raibinn 2020 SS oa Fx 64 1442 E EE EST ES EI ESIIESIES ES ET mai e o Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Production o 1 2 3 4 5 6 7 8 9 1011 12 12 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Peter EE 22222202222 ma bu an a EE ESI Paa Peter Petersen 2423 ER ELEC a a ES za ES Ca s i ERI IRR ka kal ku 2 Add day period of absence Click on a day in the monthly schedule such as 19 10 2009 to add an absenc
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