Audit Trails In Vision User Guide
Contents
1. The Event Types are divided into sections System Access Unsuccessful Login Successful Login Logout Password Re enter Failed Login Aborted Note that unsuccessful logins should be investigated in case someone has been trying to log in on an unattended workstation Installations Drug and Read dictionary install dates Software Installs Prodigy Install Prodigy was removed in DLM 240 Consultations Consultation started Consultation ended Patient selected Patient deselected Prescribing Drug Options Changed High Level Drug Warning Medium Level Drug Warning Low Level Drug Warning Reason for Drug Warning override a drug warning is shown at the end of the Therapy Add process but the prescriber has decided to proceed anyway entering a free text reason Deleted Records This lists any deleted records by date deleted template letters partnership reallocation etc Other Events Module started Module ended Error message FP10 Reprint Over event DA1 Rewrite failed causing duplicate records Data Collection Log Function usage Login Failures cleared Down Line Loading GP Communicator Report produced Password changed User lockout Mail Manager message view Screen saver invoked Screen saver ended Remote access dial in INPS support Acceptance onto caseload Caseload self referral Forced Shutdown New Practice events to do with GP2GP PDS Patient Trace no match found PDS Update Failures Patient traced on2. Vision 3 Audit Trails In Vision User Guide 3 IMDS A CEGEDIM COMPANY Copyright INPS Ltd 2013 The Bread Factory 1A Broughton Street Battersea London SW8 3QJ T 44 0 207 5017001 F 44 0 207 5017100 W www inps co uk Copyright Notice 2013 INPS All Rights Reserved No part of this document may be photocopied reproduced stored in a retrieval system or transmitted in any form or by any means whether electronic mechanical or otherwise without the prior written permission of INPS No warranty of accuracy is given concerning the contents of the information contained in this publication To the extent permitted by law no liability including liability to any person by reason of negligence will be accepted by INPS its subsidiaries or employees for any direct or indirect loss or damage caused by omissions from or inaccuracies in this document INPS reserves the right to change without notice the contents of this publication and the software to which it relates Product and company names herein may be the trademarks of their respective owners INPS Ltd The Bread Factory 1a Broughton Street London SW8 3QJ Website www inps co uk Contents AUDIT TRAILS WITHIN VISION MODULES Consultation Manager Viewing Audit Trails in Consultation Manager More Option Training Tip Audit Trail from Patient Select Viewing Deleted Records Deselecting Show Deleted Records Registration Registration Details
3. 5 To view the history of editions click on B From here you can see any Changed on history The original data date and time of entry are initially displayed Any fields that are coloured red have been changed at some time The Written on line tells 6 If you then click on a Changed on line the main screen displays green fields where the field has been changed The date and time and operator are also displayed 7 Click on the double arrow gt at the bottom right and scroll down for further details 8 Press Close to return to the active Patient Details screen 13 Address Contact Number Audit Trail If you want to specifically look at an audit trail of the patient s address or contact numbers 1 In the Registration module select the patient 2 On the active Registration Details screen click on the Address tab 3 If there is more than one entry from the Addresses or Contacts for Patients windows click on the address or telephone number you wish to view the audit trail for Ell Registration Details Incomplete Details Incomplete RegLinks Personal Address Registration Notes Other Ide Family Fre Consent Contacts for patient Home 01245 569 875 The Haven Guest House Mobile 07879 707 454 3 Bury Road Add E dit Delete Audit Add Edit Delete Audit Cancel Contacts Help Figure 17 Registration Details Address Tab 4 Click on the Audit button 14 5 The A
4. Audit Trail Address Contact Number Audit Trail Control Panel File Maintenance Audit trail for Staff Practice and Organisation Security Audit Trail Current Users Audit Trail Note about Event Log Viewer Messaging Registration Links Completed Transactions Mail Manager Message Audit Tab GPC Message Audit Trail Event Log Event Log Audit Report Audit Report INDEX Audit Trails Within Vision Modules Consultation Manager Viewing Audit Trails in Consultation Manager Within Consultation Manager you can view an audit trail for every type of data entered on the patient record 1 In Consultation Manager select a patient 2 From any of the tabs which display data in Consultation Manager i e the journal tab right click on any entry and select Audit trail Appointments L Patient Select Patient Details Frablems Consultations Therapy QOF v1 Palliative Care Journal Filtered AONA Tests T as ee 21 03 04 15 03 04 18 07 04 Ha Registration Closed Ha Registration Registration Approved HIB Stage 1 Given aro 22 2703 15 03 03 OF 0F 05 22r 0BD GH RUBELLA Stage B Given aaa Item View Serum cholesterol 7 mmol L Above high reference limit 6 0 3 9 Prvdr comment MUMPS Stage B Given di MEASLES Stage B Given E d POLIO Stage B Given ib TETANUS Stage B Given EDEN Et g PERTUSSIS Stage BGiven Check Condition 4 DIPHTH
5. Deleted Records e 11 E Event Log e 18 22 F File Maintenance Audit trail for Staff Practice and Organisation 16 G GPC Message Audit Trail e 21 M Mail Manager Message Audit Tab e 19 20 Messaging 19 More Option 7 N Note about Event Log Viewer e 18 R Registration e 12 Registration Details Audit Trail e 12 Registration Links Completed Transactions e 19 S Security Audit Trail e 16 17 T Training Tip Audit Trail from Patient Select e 8 V Viewing Audit Trails in Consultation Manager e 5 11 Viewing Deleted Records e 9 27
6. Mail Manager Message Audit Tab In Mail Manager all incoming and outgoing messages have an Audit tab Whena message is selected the Audit tab for the message is displayed in the message details pane The Audit tab holds information about the message lifecycle and sequence of events including transmission information including processing errors and general message processing information i e when a message was viewed allocated assigned actioned marked as read manually filed and completed To View the Audit trail for a particular message 1 In Messaging Mail Manager select a message 2 In the Detail Pane select the Audit tab 7a Dr Carol Saturn Mail Manager Seles File Filter Message View Tools Help dd E O t Ww A aA B Back Forward Refresh Actions Tick Allocate 45sign File Print Active Find ConMgr View Incoming Mail Patients No current Patient Staff Staff mene in 20 04 2009 14 43 20 04 2003 14 43 Satur 20 04 2009 14 43 Saturn 20 04 2009 14 43 Saturn _ 20 04 2009 14 43 Saturn 20 04 2009 14 43 Satur 20 04 2009 14 43 Saturn 20 04 2009 14 43 Satun Gp Trainee 20 04 2009 14 43 Saturn jupiter Sach 20 04 2009 14 43 Saturn Mars Jane gt Neptune Michael Nurse Practice Prescriber Nurse Reception Receptionist Jane Saturn Carol H E Unread eod Staff 15 Incoming Mail i B Unallocated hM ail Doctor Associate Doctor Lacum Earth Mel OOOOUSOOOS
7. by Unknown Operator gt Figure 6 Audit Trail Patient Details Note The audit trail for registration can also be accessed from the Patient Details tab in Consultation Manager as well as the Registration module Viewing Deleted Records Patient data does not appear in live Consultation Manager once it has been deleted Any deleted information is recorded on the system indefinitely You can view all records which have ever been deleted from the patient record from the Show Deleted Records view in Consultation Manager 1 Open Consultation Manager and select the patient 2 Click Consultation Options Show Deleted Records Consultation Close Consultation Another Topic List Consultations View Patient Record Select a Patient Deselect the Patient Unlock the Patient List Appointments Select a Patient Group Patient Registration Options New Consultation Manager 1 Michael Aaron 13 03 2000 2 Simon Adrian 23 11 1965 3 Jahn Adrian 29 12 1991 4 Elliot Aaron 15 06 1929 Exit Consultation Manager Michael AARON 13 03 7000 M 34 Harwood Road Leeds 99 9 7 C Summary Guidelines Add List C Bg el Ket e B Therapy View Window Help nts Patient Select ShiFt F7 Patient Details k Therapy Scripte Repeats CMS E Fi Repeats Cs s able F3 Drug ASPIRIN disp tab 5mg P Erythromycin sugar free suspension 125mg 5ml Show Deleted Records Setup Pre
8. ijo ae sae cipe ijo sae cipe sabe sae e H l El E EH EH EH E EH E H System Supervisor H Venus Fiona Outgoing M ail Unallocated Mail Doctor Associate Doctor Locum Earth Mel ap Trainee Jupiter Sarah Mars Jane Neptune Michael Nurse Practice Prescriber Nurse Sipe ae cipe cipe ijo sae cipe sabe ae sae n T t i 4 a 3 Receptionist Jane Saturn Carol System Supervisor ze zie cie Aldates Alldal PS NUM 7 Figure 22 Mail Manager Message Audit 3 The Audit tab displays the audit information in a table format Details include e Date The date and time the audit record was written e Operator The name of the person responsible for the audit record e Text The text of the audit record 20 Note The Audit tab is accessible from both Mail Manager and Patient Mailbox in Consultation Manager GPC Message Audit Trail You are able to access an audit trail for messages sent and received in the GP Communicator Module The audit trail in GPC primarily deals with transmission audit trail and does not show user details When you select a message from the Incoming Outgoing or Attention folders the bottom pane shows the full details for the selected mail item It has a header section showing the administrative details for the message and a full audit trail detailing everything that has happened to the message The header can be shrunk to a single line in order to display more o
9. will be displayed Michael AARON 13 03 7000 M 34 Harwood Road Leeds 799 9 me Consultation Summary Guidelines Add List View Window Help Consultation 26 04 2000 Surgery consultation Medical History Referrals herapy Acute and Repeat lssue Therapy Repeat Masters Immunisations Immunizations Figure 11 Double click on category to display data 10 5 You can right click on the item and use Audit Trail to establish who created amended and deleted the result See Viewing Audit Trails in Consultation Manager page 5 on page for further information Consultation Audit Trail E Clinician Dr Michael Neptune as Consultation D ate 26 April 2000 Type of Consultation Surgery consultation Patient Record View Authonser 2 Times Start Time End Time Duration 12 00am 12 00am 00 00 TE Help Next gt written on n 3 2007 at 3 28 59pm by System Supervisor Y gt m m m Deleted on 197 0672009 at 8 38 33am by Carol 5 atum Figure 12 Audit Trail Note You cannot add or update data whilst in Show Deleted Records mode Training Tip Restrict access to Consultation Manager You can restrict access to Consultation Manager for individual or groups of users i e if you want to restrict users from deleting information This is configured in Management Tools Control Panel Security Please see on screen help in the Contro
10. 09 at Audit 7 Bb173 User Carl Saturn Authorser Dr Carol Saturn Training Tip Audit Trail from Patient Select You can view the patient registration audit trail from Consultation Manager in the Patient Select screen 1 In Consultation Manager click on Patient Select 2 Type the search details of a patient and select Find 3 Right click on the results and select Audit Trail Select Patient Seach hetae Search Atrtute Ok T o jew pau jSuname M find IV Acts Paberis oriy Bpters Surname Fest Mame Date ol Birth Flegistered GP Hegitration status Previous Summe MHS number Usual GP Yen view we Adaest The Haven Guest House 3 Bury Road Leeds 299 ST Figure 5 Patient Select right click Audit Trail 4 The Registration audit trail for the patient is now displayed Patient Details Audit Trail Surname jbl Marital Status Unknown Forename Fal Date of Birth eami O Farenamez Wilam NHS No p475131040 Prey Surname PO Date Applied 2 Dec 2006 Ref GP DrJaneMas Date Accepted 12Dec 2006 Usual GP DIJamsMas UdNHSNa Reg Status Femanentt RPP Mileage jo RI Code walking Units n Birth Place Route None TPYHB CSA Card Type o DHA Dispensing fo Prev TPYHB CSA Nons Transferred Out Reason kMong 0000 Title Sex Previous Hents written on 01 03 2007 at 3 12 21pm
11. ERIA Stage B Giver a Enthromycin sugar free suspensio Ha OVE general observations Ha D Convulsions febrile H Admission Ha Contact type Inpatient HHS Hy Head injury Hy Laceration bed Refer for Accident E mergency H Accident E mergency Ha Contact type Outpatient NHS 1 5ml spoon four times dauy Figure 1 Right Click Audit Trail Di to to to oo to DJ ZAMUD ara 3 The Audit Trail screen displays showing the details of the data entry entered by which user and on which date 7 Serum Cholesterol Audit Trail El os Heb Dae of Test Rend Ciscar Pyae Paid Tern p Meer ani UT June 2004 x F in Pacice V uut Unt of Maacure Result Quaker wu nu z Kornal ange hon To Been of Normal f ange 0 9 9 Prvdr commer i1 D 4 900 ition u E N b Witten on 20 04 2008 of 327 39pri by Can Souen Le Figure 2 Test Result Audit Trail 4 The original data date and time of entry are initially displayed Any fields that are coloured red have been changed at some time The Written on line tells you the details of when the entry was originally created 5 To view the history of editions of the record click on B From here you can see the Changed on history 6 0 9 9 Prwvdr comment i 000 4 900 Written on 20 04 2009 at 3 27 33pm by Carol Saturn Changed on 19 06 2009 at 8 39 10am by Carol atum Written on 20 04 2009 at 3 27 33pm by Carol Saturn f b gt
12. Edit User f Audit Trail Reset Password Force Password Expiry Clear Failed Logins Add User to Groups Remove User From Group Copy rights to another User Screen Saver Print Prink Preview EMER System Managers 3 The User Details audit trail is displayed 4 The original data date and time of entry are initially displayed Any fields that are coloured red have been changed at some time Vision Functions EHE Appointment E dit Report ilk Recalls 5 Messaq nical Audit ansulEation antral Pane ent Log e Mainbene Communit RD Data obal ems OF Ser ail Administ ail Box ail MainEen ail Managel rode fier The Written on line tells you the details of when the entry was originally created 5 To view the history of editions click on B From here you can see the Changed on history 6 If you then click on a Changed on date the main screen displays green fields where the field has been changed The date and time and operator are also displayed gt 7 Click on the double arrow gt at the bottom right and scroll down for further details 8 Press Close to return to the Security screen Note about Event Log Viewer Event Log Viewer in Control Panel is deprecated software and will be removed from Vision in the near future To view system based audit trails you should refer to the Event Log module which can be accessed from Management Tools on the front screen of Vision Se
13. Frevi Next gt Figure 3 Expand audit trail 6 If you then click on a Changed on date the main screen displays green fields where the field has changed The date and time and operator are also displayed g Serum Cholesterol Audit Trail Le Close Help Date of Test Result Clinician Private Read Lerm D1 June 2004 iv lin acties alez Value Unit of Measure Result Qualifier Notes Normal Range Erom To Basis of Normal Range 6 0 9 9 Prvdr comment 1 000 4 900 Previnus E Changed on 19 06 2009 at 8 338 103m by Carol Saturn 7 Click on the double arrow gt at the bottom right and scroll down for further details On a Therapy entry this is a way of finding the drug Read code Serum cholesterol Audit Trail Valid From Date A Valid Until Date Inactive No Patient Identifier Michael Aaron 13 03 2000 Consultation identifier Far journal 20 04 2008 Results recording Dr Carol Saturn Topic number in consultation lt Previous Hent hanged on 19 06 2009 at 8 3 Figure 4 Further audit trail details More Option You can display further information about the user and the date the record was created by right clicking on a data line and selecting More You can also update the authoriser from here Additional Entity Information Display Entity Information Entity Type f a Entity Id Audit Made Live Audited Created on 19706720
14. H Received 0A092003 11 14 21 Translated 02 09 2003 11 15 23 Failed Interchange 2 Message Acknowledgment Not required Linked To Partner Id o2 09703 11 14 34 4M File Failed Translation Session Started for Profile GPC MAIL 04 09 03 2 42 PM d Start M Vision Live Sy ab Paint Shop Pro pi il Mail Gateway C visions PRO Fa GP Communi ay Exploring 2 42 PM Figure 23 GPC Message Audit 21 Event Log Event Log The Events Log gives information about system access installations versions of software deleted records and other events that have occurred on the system In DLM 260 the Event Log was extended to search the audit trail for all high risk alert overrides any drug warnings dependent on settings and any changes to the Drug Options set up screen in Consultation Manager The searches can be run for all users and or on a per user basis and you are also able to search on specific date ranges 1 From the front screen of Vision go to Management Tools Event Log P Pern 4 2 From the User picklist at the top left of the screen select the user you would like to search on or leave the setting as All Users if preferred 3 If required you can enter a date range in From Date and To Date The default date range is from one week ago to today Note that you can use date shortcuts e g 3M three months ago 1W one week 4D four days T today 4 You can select an indi
15. PDS success but no HCP held Requests Sent Negative Acknowledgements received of Type 06 Negative Acknowledgements received of Type 07 Negative Acknowledgements received of Type 08 EHR Extracts Received Electronic health records Failed to integrate ENR Extract Negative Acknowledgements sent of Type 09 Negative Acknowledgements sent of Type 11 Negative Acknowledgements sent of Type 12 Old Practice events to do with GP2GP Requests Received Total Negative Acknowledgements sent Attempting to send EHR to a non current HCP EHR Extracts Sent Total Negative Acknowledgements received New Old Practice GNC Code to Practice Code SDS Failures New Practice Practice not GP2GP enabled Edit record Off Formulary Prescription National Summary item edit National Summary defer consent recording National Summary defer initial send Scheduled Task Failure Audit Report View Allows you to check when an Audit report was run who ran it what patient was viewed etc Vision Online Services Configuration Change 25 Audit Report Audit Report The Audit Report allows searches to be run for audited or deleted records on any of the Vision patient entities and prints out an audit report 1 To open Audit Report got to the Vision front screen and select Management xs Tools Audit Report 2 Highlight the entity data you want to search from the following list To highlight more than one at a time hold the Control key down an
16. S umame ddress Details Respond to FP6 Prior Notification Request Patient be Deducted View Patients whose FPES is expiring or expired i Main Address Other Farenames The Haven Guest House 3 Bury Aoa Leeds Date of Birth Title Edd eu 167041 aid MR Sex Marital status Male Unknown NHS Mao Old Format NHS Mao E47 813 1040 CHI Number 1 Add Edit Delete Audit Cancel Contacts Help Figure 15 Registration Actions Audit Trail 12 3 The Patient Details Audit Trail screen displays showing the original registration data entry entered by which user and on which date Patient Details Surnarne Forename Farenamez Prey Sumarme Hel GP Usual GP Heg Status RI Code Birth Place TP HB ESA DHA Prey TP HB AL SA Transferred Out Reason Title Sex Audit Trail Abel Paul william Dr Jane Mars Dr Jane Mars Permanent Leeds lt None gt None Mr Male Marital Status Unknown Date of Birth Wapig74 OO pares 2 Dec 2006 Date Accepted 12Dec2006 OdNHSNo RPF Mileage n Walking Units 0 E EMEN NHS Ha Date Applied Route Card Type Dispensing Close Help EvIOUS ex Wiitten on 01 03 2007 at 3 12 21pm by Unknown Operator gt Figure 16 Audit Trail Patient Details you the details of when the entry was originally created
17. d click on each to highlight 4 Audit Report Select Entity This option will allow searches of audited or deleted records an any of the Vision patient entities and print nut an audit report DER Acute and Repeat Issue Therapy Addresses All other Clinical Data Communication numbers Consultations Immunizations Patient Illi uri dii Help Recalls L3 Heferrals and Requests E it Repeat Masters M Audit Crtirea Patient ELLIOT AARON Clear Date from hj An A2007 Ta 1 6 06 2009 Clear Time from NE Tu o Clear User DR SATURN Clear Clear mmm EE 3 Acute and Repeat Issue Therapy Addresses Clinical All Communication numbers Consultations Immunisations Patient Recalls Referrals and Requests Repeat Masters Test results All Clinician 4 Optionally further limit the search to a particular patient s records Double click in the Patient window under Audit Criteria for the usual Select Patient screen 5 Filter the search criteria further by date range time user and or clinician if required 6 Click on Run 7 The detailed Audit Report is shown as screen display To print this out click on Print 26 Index A Address Contact Number Audit Trail e 14 Audit Report e 26 Audit Trails Within Vision Modules e 5 C Consultation Manager 5 Control Panel e 16 Copyright Notice ii Current Users Audit Trail e 17 D Deselecting Show
18. d have been changed at some time The Written on line tells you the details of when the entry was originally created 7 To view the history of editions click on B From here you can see the Changed on history 8 If you then click on a Changed on date the main screen displays green fields where the field has been changed The date and time and operator are also displayed 9 Click on the double arrow gt at the bottom right and scroll down for further details 10 Press Close to return to the File Maintenance screen Note You can look at specific audit trails for the Identifier and Addresses tabs in Staff Organisation or Practice forms Security Audit Trail Within the Security section of Control Panel accessed from Management tools on the front screen of Vision you can view audit trail data for User Details Current Users Audit Trail To view an audit trail of Security Settings for Current Users 1 In Management Tools Control Panel select Security 2 In the Current Users window right click on a user and select Audit Trail y Vision Control Panel File wiew Actions Help File Maintenance A Figure 20 Current Users Audit Trail a Back Forward mc User Group DR SATURN Current Users tS DR SATURN J DRWENUS p HE PRESCRIBIM GIE RECEPTION H ss AB zamuo A mmu z Groups of Users mes All Users pem Clinical Man Add User View User
19. ddress Entry Audit Trail screen displays showing the original registration data entry entered by which user and on which date it was created Address entry Audit Trail Address Details House Mame Holiday Home Number and Road Station Road Locality Town County Post Code Type of Address Address Valid Period Help Next gt written on 19 06 2009 at 9 56 43am by Carol Saturn gt Figure 18 Address Entry Audit Trail 6 The original data date and time of entry are initially displayed Any fields that are coloured red have been changed at some time The Written on line tells you the details of when the entry was originally created 7 To view the history of editions click on Bl From here you can see any Changed on history 8 If you then click on a Changed on date the main screen displays green fields where the field has been changed The date and time and operator are also displayed 9 Click on the double arrow gt at the bottom right and scroll down for further details 10 Press Close to return to the active Registration Details screen 15 Control Panel Within Control Panel accessed from Management tools on the front screen of Vision you can view audit trail data for specific data entered in File Maintenance see File Maintenance Audit trail for Staff Practice and Organisation page 16 and Security see Security Audit Trail page 17 File Maint
20. e Event Log page 21 Messaging Registration Links Completed Transactions The Completed Transactions screen is for viewing only but as it contains a copy of all incoming and outgoing transactions within the current quarter it forms the basis of an audit trail for Registration Links To view Completed Transactions for the current Quarter 1 In Registration Links Select the Transactions Management icon 7 Registration Links File Action Security Lltilibies View Help a Em aM Transaction Management Figure 21 Transactions Management 2 Select the Completed Transactions radio button Transaction Management C Incoming Transactions C Error File C Unacknowledged Acceptances Completed Transactions C Daily Transactions C Daily Transaction Backup Next select the Process button 4 The Transactions are listed in Transaction Date order To view further details about a transaction either double click on that line or click on the line then click on View 5 On Acceptance Transactions there are two Acceptance screens the second of which is reached by clicking on More 6 Click on Close to exit Completed Transactions should be archived quarterly This archived information acts as the audit trail for Registration Links messages before the current quarter Note You can view the audit trail for specific messages from Mail Manager See Mail Manager page 20 19
21. enance Audit trail for Staff Practice and Organisation You can view Audit Trail information for any changes in the Staff Practice and Organisation tabs within the File Maintenance Module 16 1 2 In Management Tools Control Panel select File Maintenance From the Staff Organisation or Practice tab drill down the folders and select an entry form i e click on a member of staff hospital or practice name 3 Click on the Audit button 5 6 4 The Audit trail details for the selected form are displayed Staff Details Audit Trail Sumame Happ 0 Sex Forename Michael DOB PO Forename FO Initials wHo Title Br Miles from Pract o Prev Surname Fn Date Registered PO Employee Type Ful time Date Joined gx 2007 OO Job Sharer Fn Became Principal pO Hole Partner Date Lett oo Date Qualified PO Date Retired PO Main Speciality Nope Presciber No 999999 Int Speciality KkNon 00 00 Inactive Resp Partner Valid From 01 03 2007 EC Walid Until Help S Previous Henst written on 01 03 2007 at 3 12 02pm by Unknown Operator gt Figure 19 Example Staff Details Audit Trail In the example above the Staff Details Audit Trail screen displays showing the original staff details data entry entered by which user and on which date it was created The original data date and time of entry are initially displayed Any fields that are coloured re
22. f the audit trail by clicking The audit can displayed in ascending or descending order A number of buttons may be available on the message header allowing you to view the message contents the actual files received transmitted to add comments to the audit trail and to perform the next required action on the message D GP Communicator BME File View Tools Help e c T1 M tu A Back Forward Frew Next Up Treeview Wiew Refresh Find Attention 123 Folder Iter x Date Direction Addressee Interchange Message Ma Type Status o GPC MAIL L Pending Erg Attention 123 dl 2003 08 23 09 39 56 Outgoing 0 Hon deliver repart Lg Pending g 2001 05 13 11 19 04 Outgoing IPM DOCUMENT ag Outgoing 1 dr 2001 06 13 11 34 57 Outgoing 0 IPM DOCUMENT Eau History e 2003 09 02 11 14 34 Incoming LOS HA 2 Clinical Unknown Incoming failed Today gr 2003 08 02 11 14 34 Incoming LOS H 2 Clinical Unknown Incoming Failed I cC LastWeek g 2003 09 0211 1435 Incoming LDS H 2 Clinical Unknown Incoming failed EN Boda 1 er 2003 08 02 11 14 35 Incoming LDS H 2 Clinical Unknown Incaming failed se e Addresses S 2003 09 02 11 28 53 Outgoing Folds T Items of service Invalid Address W Een F 4 4003 09 02 11 29 02 Outgoing BTGH 0 Reg Links Invalid Address lt gt 2003 08 02 11 29 02 Outgoing FOLDS 0 Reg Links Invalid el k Clinical Message Incoming failed translation Reference IFOLOSOO000006 From LOS
23. l Panel Module for further information Deselecting Show Deleted Records To return to the normal viewing mode for Consultation Manager Click Consultation Options Show Deleted Records This will remove the tick from the option and display the record in live Consultation Manager You will notice that the banner displaying the patient details is now displayed on a blue background w Show Deleted Records Setup Prescription Setup Repeat Therapy Reorder Farm Figure 13 Remove tick from Show Deleted Records T AMichael AARON 13 03 2000 M 34 Harwood Road Leeds 799 977 Consultation Summary Guidelines Add List View Window Help p Wd d oV OX m gu o H mE Figure 14 Consultation Manager Live Mode 11 Registration Within the Registration module you can view an audit trail for all registration details or specifically display an audit trail for address and contact number details Registration Details Audit Trail To view an audit trail of the core Registration Details for a patient 1 In the Registration module select the patient 2 Once the Registration Details screen is displayed click on Actions Audit Trail 4 Mr PAUL ABEL File ett Folder Report Transfer Security View Help Mew Patient Select Patient F3 Consultation Manager Edit Patient FPES Consent are Medical Records not received by TP Medical Records not sent bo TP
24. rug Dichonar instal 17 05 20095 5 ee Sateen Successful login DEQPMS2 MedesRFA Token le Read Dichonan iotall 15 06 2008 12 11 23pm Satun Swccesstul login DB5OPMS2 Moder RFA Token Ic Sottwnane Install 1806020091 Mpe Satan Swecessdul login DEQPMS2 WodecFFA Token Ic _ Prodigy feoda 115 06 20035 06 20pm Setun Successful login D6OPMS2 ModesRFA Token lc Consult atiuna 119 06 2003 7 18 Sem Satun Successful login D6Q M52 Medes AFA Token ic Corauttshon stated 139 06 20094 16 09pm Sytem Suocesstul login DGGPMS2 Mode RFATokenlc Coreuiston ended 19 06 20095 20 250m Satun Successful login DGQPMS2 Mode RFA Token lc Patient selected 122 06 20081 2 JXpe Satun Successful login DGQPMS2 Mode RFA Token ic Patent deselected Prescribe Drug ptores Changed High Level Drug Waning Medun Level Drug amng Low Level Drug Warming Fleason for Drug Warming vermde Deleted Records Figure 24 Event types are listed on the left of the screen 8 Each line has columns depending of the Event Type but those that are patient related are Date Time User Event Patient if relevant Workstation and Detail If you highlight a line for some Event Types you can see further details in the bottom pane 9 You can sort the Events by date time user event type Patient workstation or detail by clicking on the relevant heading 23 10 You are able to print the selected Event list by clicking on the Print button at
25. scription Setup Repeat Therapy Reorder Form Figure 7 Consultation Options Show Deleted Records The display line at the top of the screen which shows the patient name DOB address etc displays in red to indicate that you are in the Show Deleted Records screen Michael AARON 13 03 2000 M 34 Harwood Road Leeds 799 977 Consultation Summary Guidelines fh R Add List view Window Help e B 0g Figure 8 For Show Deleted Records patient details display in red 3 Click on Summary Medical Overview This displays a list of all data categories with deleted items Michael AARON 13 03 2000 M 34 Harwood Road in AMichael AARON 13 03 7000 M 3 Consultation Ese Guidelines Add List View Window E SS me Consultation Summary Guidelines Add view Patient Record ae Ei wl Alo e k vi Alerts Patient Details ypes Of Data Recorded 1 Consultation MX Medical History Lifestyle 2 Medical History Physiological Measurements 1 Prevention Display SCT Gateway Referrals Health Promation Immunisations he rapy Chronic Disease Registers 1 Acute and Repeat Issue Therapy Routine Checks 1 Repeat Masters Disease Management a Immunisations Mail For Patient 1 Immunizations Death Certificate TESS Template TextBase Export Select Summary Form Figure 9 Summary Medical Overview Figure 10 Medical Overview List 4 Double click on a category to select it the deleted information
26. the bottom of the screen It shows a Print Preview first click on the Print button at the bottom of the screen System Event Log Sele User From D ate Ta Date lt All Users gt i p06 2009 Event Type System Access Unsuccesstul login Successful login Logout Password Re enter Failed Login Aborted Installations Drug Dictionary Install Read Dictionary Install Software Install Prodigy Install Consultations Consultation started Consultation ended Patient selected Patient deselected Prescribing Drug Options Changed High Level Drug Warring Medium Level Drug Warning Low Level Drug Warring Reason for Drug Warning Override Deleted Records sucus 24 Time 15706 2009 8 37 28am 15 06 2009 3 42 54pm 16 06 2009 1 48 2 pm 16 06 2009 3 11 40pm 1706 2009 3 58 43am 1706 2009 2 28 28pm 17706 2009 5 52 35pm 1870672009 1 40 44 pm 1870672009 5 05 28pm 1970672009 7 18 45am 1970672009 4 16 09pm 1970672009 5 20 25pm 22 06 2009 1 43 20pm etail Patient Saturn Saturn Saturn Saturn Saturn Saturn Saturn 1806 2009 12 11 23pm Saturn Saturn Saturn Saturn System Saturn Saturn Successful login Successful login Successful login Successful login Successful login Successful login Successful login Successtul login Successful login Successtul login Successful login Successtul login Successful login Successful login Wie
27. vidual patient using Select Patient The Deselect Patient lets you cancel the current patient so you can move on to another patient 5 Next select the Event Type you would like to search on by clicking on it You select more than one event type by holding the Control key down then clicking on the lines you want For example you could search for all users who in the last week have been prompted to enter a Reason for Drug Warning Override 6 Click on Search to search in the audit trail 22 7 The results of the search will be displayed You will be able to see the date time if the event the user type of event the patient the event affects the workstation the user was logged into and full Details of the event If you multi selected Event Types the list will be displayed in order of Event Type and you may need to scroll down m From D an To Dye a Seas os ES Evert Type E ESTEE a System Access Urauccesst bon 15 06 2009 37 280m Satan Successful login DEOPMS2 ModesRHFA Token Ic Succes loge 15 06 2003 342 dpm Sak n Successful login D60PWS2 3 ModesRFATokenlc Logout 116 06 20031 48 20pm Sum Successtul login D6Cews 2j ModesRFA Token Ic Pasma Re enter F aim 16 06 2009 311 8 pm Saun Successful login D amp QPWS2 X Mode RFA Tokenic Logn Aboted 17 08 7009 256 43am Satan Successdul login DB5OPMS2 M Mode RFA Token lc fma 17 056 20082 28 pe Sahm Successful login D6GPMS2 Modes RFA Tokenlc D
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