PebblePad User Guide - University of Sheffield
Contents
1. DOCTORAL DEVELOPMENT PROGRAMME PebblePad User Guide step by Step Guide to logging your training and developmental activities and creating your ePortfolio amp Training Needs Analysis Version 1 3 02 11 12 1 Logging in PebblePad is an online application which can be accessed from any PC with internet access and Flash player installed To log in to the PebblePad environment type the following information into your internet browser URL http www pebblepad co uk sheffield Username Your Sheffield user name Password Your Sheffield password Once you have successfully logged into PebblePad you will be presented with the main screen below Design New View Settings The University Sheffield Version 1 3 02 11 12 2 Training Needs Analysis amp Development Action Plan The Framework for higher education qualifications in England Wales and Northern Ireland 2008 023 25 states that students graduating with a doctoral degree should also possess the qualities and transferable skills necessary for employment requiring the exercise of personal responsibility and largely autonomous initiative in complex and unpredictable situations in professional or equivalent environments To ensure our students meet this expectation the University of Sheffield has created the Doctoral Develooment Programme The TNA assesses your skills and your development activities are outlined in your development pl2. Of GS Sheffield Version 1 3 02 11 12 Step 2 In the first box type your title e g the title of the meeting then work down the template adding a short description the location wnen the meeting took place etc use the scroll down arrow on the right hand side to work through the template You need not add details to all the boxes Step 3 Tag the asset By tagging the asset you are able to cluster assets that are of the same type that you would want to appear in one section of your ePortfolio together It is similar to inserting an item into a folder In the above screenshot the tag icon is highlighted by a red circle Click on the tag and a box to the right will appear Click on see all tags here there are some pre determined tags however you can create your own To create one called seminar click on see all tags in the box at the top type seminar and then enter You have now created a new tag in your tag store Click Save Step 4 Save the asset In the top right hand corner click on the disc icon to the left of the cross Step 5 Close the asset Click on the cross in the top right hand corner This is an example of creating an asset for a seminar you may have attended You can use the various different asset types to create a log of other activities For example to record a log of all the DDP modules you attend you could use the activity asset under experience or to log an achievemen
3. age To do this you will see at the top of the page a layout toolbar In the screenshot above the red circle shows you where the text box icon is Drag and drop this into where it says drag into here In this box type something like the following Welcome to my ePortfolio This ePortfolio highlights my personal and professional development as a PhD student in the Faculty of Medicine Dentistry and Health at the University of Sheffield UK The title of my thesis is insert title of thesis This ePortfolio shows the variety of training and development activities such as meetings and modules have engaged in throughout my time at Sheffield Step 4 Save your ePortfolio In the top right hand corner click on the disc icon to the left of the cross Step 5 How to insert other pages To insert a number of assets that you have tagged the same for example you may want to insert everything you have tagged as meeting e Firstly you will need to save these as a collection To create a collection click on design new and then collection Enter a title for your collection e g Seminars In the short description write a short explanation e g A summary of all the seminars have attended e To begin adding assets to your Collection you first need to add search criteria Click on the Add Search Criteria button and your available assets will open in a new window e Filter these assets by Keyw
4. aknesses opportunities and threats what resources you need and the reflection Finally tick the box hide this plan from my Store just link it from this capability Save your plan by clicking on the disc icon in the top right hand corner Once you have started recording your training and development see section 3 on how to do this as assets you can add these to your TNA as evidence Step 7 Adding evidence to your TNA Below each question there is a rosette when you scroll your mouse over the rosette it says Add evidence click on the rosette and a box will appear to the right To select an asset as evidence click on the blue browse for evidence button A list of your assets will appear highlight one and click confirm Now type in the box information on Why have you selected this item as evidence and click save For example if you are addressing the question on Understanding of ethics confidentiality and principles of good research practice you could add the asset you have created for the DDP FCM6100 Research Ethics amp Integrity which is compulsory in Version 1 3 02 11 12 your first year You could add a blurb of text as to why you feel you have now moved up from say a 1 to a3 Please note when you have added evidence the roll over on the rosette will say view evidence To add more evidence click on the rosette and in the box that appears click on the blue add evidence button Ve
5. an and your achievements and training are summarised in your ePortfolio The UoS Training Needs Analysis TNA assesses your competency on nationally agreed skills and competencies You will complete your first TNA on arrival which you will discuss at your first meeting with your supervisor to decide and agree on your training and development activities you are to undertake in year 1 You can find an electronic copy of your TNA in your PebblePad account See the details below for how to find update and share your TNA with your supervisor At the end of year 1 you will update your TNA highlighting any developments in your skills and competencies providing evidence of improvement How to access your TNA in PebblePad Step 1 Access TNA Click on Tools and Resources and then Resource Centre from the drop down menu At the top of the page there are three options by me for me and with me click on for me Find the MDH Training Needs Analysis document the icon will have a t for talent Highlight it and click on use Version 1 3 02 11 12 ee Pebble Add New Design New Tools amp Resources Settings TP MDH Training Needs Analysis Save record as TRAINING NEEDS ANALYSIS FACULTY OF MEDICINE DENTISTRY amp HEALTH The training needs analysis is part of the Doctoral Development Programme which has at its hea ne requirement that doctoral graduates of the University
6. available assets box will appear Select your TNA and click confirm and enter a title for the page in the right hand box e g TNA Save and close your ePortfolio Note Each time you create an asset and tag it If you want it to be included in your ePortfolio you will need to open up your collection and include it in the collection Adding additional pages to your ePortfolio You can add more pages by clicking on the add page option in the menu ribbon There area number of options for adding different types of pages New page adds an empty page ready for you to add content Existing page adds an existing folio page from your asset store Existing asset adds an asset of any type from your asset store A collection adds a collection a group of items listed on a single page from your asset store e A template adds an empty template from your Resource centre to fill in Example of an ePortfolio e Pebble Add New Design New Tools amp Resources Settings Vy Webfolio UoS EPortfolio Rease Ercher Home UoS ePortfolio for Rease Ercher describe your folio page Health amp Safety Training DDP Modules Welcome to my ePortfolio This ePortfolio highlights my personal and professional development as a PhD student in the Faculty of Medicine Dentistry and Health at the University of Sheffield UK Seminars amp Lectures The title of my thesis is insert title of thesis Th
7. is ePortfolio shows the variety of training and development activities such as meetings and modules I have engaged in Conferences throughout my time at Sheffield Techniques amp Equipment Usage Other eg Voluntary Work Committee Membership The University Of Sheffield Version 1 3 02 11 12 7 Submitting Your Work Your TNA and ePortfolio need to be submitted to a workspace This is so your Department tutor lead and administrator have access to view your work Step 1 In each asset in the top right hand corner there is an icon with an arrow pointing down Click on the arrow and then on the menu that appears click Submit Step 2 A box will appear to the right which will read DDP and your department name highlight this and then click Submit A message will appear click yes Another box will appear with a list of assignments Select the correct assignment for the work you are submitting Then click submit and then agree to the next message Step 3 Your work has now been sent to the workspace When you update anything you have submitted to a workspace it will automatically update in the workspace Therefore there is no need for you to submit this piece of work again to the workspace Note For your ePortfolio you should only submit the webfolio not each individual asset 8 Further Help Online Help e For the online PebblePad help click on the question mar
8. k at the top right of your page e www shef ac uk faculty medicine dentistry health graduateschool currentpg pebblepad Or you can get further help by speaking to one of the following Faculty staff e Ms Sara Watkinson LU116 RHH 0114 22 61458 system process queries e Mr lan Palmer Barber House 0114 22 28766 0114 22 28765 technical queries e Prof lan Douglas Dental School 0114 27 17957 system process queries Version 1 3 02 11 12
9. of Sheffield should have the demonstrable capacity to be a high level professional in any fielcl Since students have differing backgrounds and experiences each requires an la carte training that is unique to themselves It is therefore important that students have an awareness of their skills and experiences in order to se res Ayes FF aps eee A rk The ait kill yo Se Subject specific advanced training s that are appropriate for your own research project that can be made available through specific t the University of Sheffield or elsewhere You should discuss with your supervisor what those essentia ir some 1e skil raining provided a Sage TS ES Year 1 Action Plan List the modules or skills trai ning sessions that you pian to attend in yo The University Es Of Sheffield Step 2 Complete TNA Scroll down past the action plans to be updated later to the Subject specific craft skills section Go through the TNA and on each question rate yourself on the 1 6 scale If you have rated yourself above a 1 you could add evidence to state why you have rated yourself above a 1 Step 3 Save and Submit TNA Save the TNA by clicking on the disc icon in the right hand corner of the asset To submit your TNA left click on the orange box in the top left hand corner of the TNA A drop down menu will appear click on submit A box will appear on the right of your page with the workspaces available to you Highlight y
10. ords Tags Dates or Asset Types To do this click on the filter button in the top right hand corner A filter box will appear Next to tags select the tagged items you would like to insert so in this example it is seminar Start typing the name of the tag and it will appear click on it to insert it in the box e Highlight the assets you want to insert by holding down the shift key and selecting by left clicking Click on add selected to insert all your assets tagged for example as seminar e Save the collection by clicking on the disc icon in the top right hand corner e Repeat this process for any other tags you want to insert into your ePortfolio Step 6 Inserting your collections to build your ePortfolio Open your ePortfolio just above the page you will see layout and add page Click on add page five icons will appear below click on the third icon to insert a collection Drag and drop this item over to the left hand menu area A box will appear with all your collections Highlight the one you want to insert and then click confirm Version 1 3 02 11 12 Step 7 How to insert your Training Needs Analysis into your EPortfolio At the top of the page you will see add page click on add page and a toolbar will appear Click on the first icon to the left the one with four different coloured squares called existing page drag and drop this over to your left hand menu area An
11. our Department s workspace and click submit The box will change and you will see a number of assignments available to you Highlight the TNA and then click on submit A box will appear click agree and your work will be submitted You will have now identified which skills you need to improve upon and develop Select with your supervisor those skills you are to improve and develop in the next year and summarise them in the Year 1 Action Development plan at the top of the TNA Step 4 Complete Action Development plan To the right of each Action plan there are three boxes click on the box on the right of the bottom row When you hover your mouse over the icon it says add plan Click on this box and the action plan will appear see example below Version 1 3 02 11 12 ee Pebble Add New Tools amp Resources Overall Aim Steps to Success What repeat The University ee 2 Sheffield Complete the first two boxes save record as and overall aim In the steps to success insert what you have agreed with your supervisor for your developmental needs for this year For each task create a new step by clicking on repeat for example take a statistical module would be typed in one box and then click repeat to insert your next task of say give at least two oral presentations Following this keep scrolling down the asset and complete the strengths we
12. rsion 1 3 02 11 12 3 Creating Assets to record your training and development In order to create an ePortfolio you will need to have firstly created some items to insert into your ePortfolio Items you create are known as assets They are called this because they have a value or are worth something to you All assets are private and secure unless you choose to share them with others or publish them to a workspace You will need to start making in PebblePad as assets a record of your training and development activities For example you may want to record a log of all the seminars you attend To do this you need to select an asset type There are various types of assets you could choose from Examples are e Reflection Journal Entry Structured Reflection e Experience Activities Experience Meetings e Talent Ability Achievement In the example of recording a seminar you may decide the most appropriate asset to use is the meeting asset To create a meeting asset Step 1 Click add new hover your mouse over experience and another menu appears hover your mouse over meeting and select The template meeting asset will appear as below s Pebble Add New Tools amp Resources E Meeting Save record as please enter a title for this meeting record About This Meeting Location Fi iit When did the meeting take place m Who attended the meeting University A 3
13. rtfolio is called a webfolio asset Step 1 To create a webfolio click on design new and then on the drop down menu that appears click webfolio Once selected two panels will appear one is the main area for building and editing the webfolio and the other enables you to manage and define exactly how each element behaves The screenshot below shows you what the webfolio template looks like e gt Pebblet Add New Design New Tools amp Resources Settings Add Page Vy Webfolio Properties Webfolio B i Please Enter a Title For This Webfolio E cowsckseres New Webfolio Describe your webfolio our weprouo Add a page to your webfolio by dragging a page into this pad from the Add Page toolbar above Alternatively click New Page or Existing Page or Asset Page New Page Existing Page or Asset Page The University amp E aa Sheffield Version 1 3 02 11 12 Step 2 In the small right hand properties panel give your ePortfolio a meaningful name e g UoS ePortfolio and description this could be your name As you type the webfolio updates Step 3 To add your first page click on new page in the main ePortfolio page A properties box will open to the right Type in Home as this will be the home page of your ePortfolio Type in a title e g UoS ePortfolio for enter your name Give your ePortfolio a short description Add a text box to this p
14. t such as a certificate from a meeting you could use the achievement asset under talent 4 How to upload a file as an asset Click on add new and from the menu that appears click on file Give the asset a title and description and then under choose file click on browse find your file and then click on open Check the box I am entitled to upload etc and then click on save and upload 5 How to view your assets To view your asset in your asset store click on view and then assets ensure that the by Me button is highlighted If the for me button is highlighted this will show you the assets others have sent to you Version 1 3 02 11 12 6 Creating an ePortfolio To summarise your training and development Once you have started logging your training and development as assets you will need to summarise them in an ePortfolio Once you have started your ePortfolio after 3 months you should share this with your supervisory team and submit it to the ePortfolio workspace The following are the minimum requirements which must be summarised in your ePortfolio Safety Training Research skills Conference attendance Lectures Seminars DDP Modules A copy of your Training Needs Analysis TNA Please note Do not insert your personal tutor forms into your ePortfolio These forms are confidential and should not be shown to your supervisor In PebblePad an ePo
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