Attendance Monitoring Electronic Registers User Guide Monitoring
Contents
1. Liverpool Hope University User Manual Attendance Monitoring System Attendance Monitoring Electronic Registers User Guide Monitoring of student attendance plays a crucial role in supporting student retention and academic performance The Attendance Monitoring system facilitates the recording and reporting of student attendance All users of the Attendance Monitoring Electronic Registers system will be provided with an icon on their personal desktop and the icon will also appear on the teaching PCs in classrooms lecture theatres see Fig1 MA Attendance Mon Ito Lila Gar Fig l Attendance Monitoring icon To access the facility double click on the icon and log in using your normal University username and password STEP 1 RETRIEVING THE REGISTER On the screen enter a set of criteria to retrieve your register as follows 1 Select the date by using the calendar next to the first field When you click on the day the date will be automatically entered into the date field 2 Enter the start time You can either type it in using the format HH MM or you can select the time from the pop up box that appears when you left click the mouse in that field 3 Enter the room code for example CAPOO9 As you enter the first letter of the room code a list of possible rooms will appear Fig 2 Select the room and then press the Go button to retrieve the register Use calendar to select date Enter room code E 21 032. 2012 cl Start time hh mm CAP009 Ph 09 00 OR enter element code Fig 2 Room selection IT Services Liverpool Hope University moo Liverpool Hope University User Manual Attendance Monitoring System 4 Ifyou do not know the room code you can enter the element option code Enter the first letters of the element code and a list will appear Fig 3 Use calendar to select date Enter room code Te 21 03 2012 B cod Start time hh mm OR enter element code 09 00 m MARC001 MUSH004 MUSH005 Fig 3 Element selection step 1 5 When clicking on the element code a list of rooms will appear allowing you to select the correct room Fig 4 Select the room and click the Go button to retrieve the register Fig 5 Use calendar to select date Enter room code 21 03 2012 Econ Start time hh mm OR enter element code 09 00 MUSHO04 Select the intended room CAP009 P Fig 4 Room selection for element REGISTER HEADER Date 21 03 2012 Time 09 00 MUSH004 Music Single Hons 3 Level H Dissertation Room CAP009 No Last Name First Name StudentId Present Absent 1 Pan Peter 07070707 2 White Snow 01010102 3 Mouse Mickey 03040506 Fig 5 A register IT Services Liverpool Hope University ao Liverpool Hope User Manual Attendance Monitoring System University In the event that the register does not appear you should contact your facu
3. lty office to check the event has been timetabled correctly STEP 2 TAKING THE REGISTER Before taking the register please check 1f the register header and list of students are correct To record students as NOT in attendance please click the radio button in the Absent column for each student not attending Fig 6 Date 21 03 2012 Time 09 00 REGISTER HEADER MUSH004 Music Single Hons 3 Level H Dissertation Room CAP009 No LastName First Name Student Id Present Absent l1 Pan Peter 07070707 2 White Snow 01010102 N 3 Mouse Mickey 03040506 Fig 6 Recording attendance If the whole of the register 1s not showing on the screen please use the scrollbar to scroll to the right STEP 3 ADDING EXTRA STUDENTS For students who attend classes but have not yet been scheduled onto the option a facility has been created to add students 1 Click on the icon at the bottom of the register 2 Enter the 8 digit student id number If the id you enter is valid the student name will show Otherwise a message Invalid id will be shown 3 To add another student click on the plus sign see Fig 7 To remove a student who has been added manually click on the minus sign next to the input field IT Services Liverpool Hope University Boa Liverpool Hope University User Manual Attendance Monitoring System Enter student id 07007007 Peter Pan 07007007 V tn Fig 7 Reco
4. rding attendance for extra students STEP 4 SUBMITTING THE REGISTER Once you have completed the register press the Next button and you will be taken to a summary page where you can review the attendance absence before submitting the register The following options are available on the summary page 1 The Back button at the bottom of the page takes you back to the previous page to amend the register 2 The Cancel button removes all entries and takes you back to the selection screen step 2 3 The Logout button logs you out of the system without saving your entries 4 The Submit button submits the register When the register has been submitted absence records will be created in SITS You can receive a copy of the register by ticking the check box at the bottom of the summary screen Fig 8 a ore me this register Back Submit Cancel Logout Fig 8 Requesting a copy of the register Notes 1 Registers submitted on any day will be updated in SITS overnight and closed 2 Any register started can be called back up on the same day and amended 3 Once a register is closed any changes to the register will need to be made via your Faculty Department office 4 Any register not started on the day of the event will remain open for five days During this time the students will be marked as absent for that event IT Services Liverpool Hope University C
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