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ATRACS Operators Manual - securi

1. Update Alarms pn Close Sound Type f System Default Sound Description Reader Disconnected M Custom Sound Action Action Undefined C No Sound Display Alarm M PrintAlarm 5 Custom Sound select Clear Play Alarm Number Operator Acknowledge Required a Alarm Number This field provides the main reference for the record within its file It must be unique and cannot be altered when editing the record Description This field specifies the text that will appear on the screen when the alarm occurs Action This field specifies the text displayed in the Acknowledge Alarms window that describes the action to be taken by the operator in the event of the alarm condition occurring Display Alarm This field if ticked indicates that the alarm should be displayed on the screen Print Alarm This field if ticked indicates that the NIM should print the alarm to its alarm printer DOS legacy NIMs only Acknowledge Required This field if ticked indicates that the alarm should be displayed in the Unacknowledged Alarms window until acknowledged by an operator Sound Type This field specifies the type of sound that is to accompany any occurrence of this alarm type Available options are System Default the Windows default sound in PCs with a sound card otherwise a beep Custom Sound a user supplied WAV sound file and No Sound Custom Sound These buttons are used to Select Clear or Play a user supplied WAV s
2. Emerg Num Description Sub Type Clear 4 Ground Floor 1 8 Locker 0 16 Ground Floor General SLIO 0 Page loft 15 03 2006 14 44 12 CAN Device 8 9 10 il 15 03 2006 14 47 22 Emerg Scnpt On St tnabl 0 0 List Readers Other Devices Concise CAN Associations CAN Reader other device records are listed to show association settings Readers Other Dovices List Concise a 1 1 YA alu fos Readers Other Devices List Associations Num Description Association Device 3 Ground Floor Locker Di Ground Floor 1 8 4 Ground Floor 1 8 9 Ground Floor Lockers Page 1 of 1 63 15 03 2006 14 50 00 Type Association 2 Device Type L Slio Not Defined None L Mast Not Defined None ATRACS Operators Manual March 2006 List Reader Rules The List Reader Rules menu allows you to select which kind of Reader Rules list you require List Reader Rules General Reader Rules records are listed to show general data description Location etc Reader Rules Liet General 9 1 1 1 1 IS ul fios Reader Rules List General 15 03 2006 17 22 03 Description NIM Location 1 Hormal Rules Not Defined Not Defined 2 Open Day Access Not Defined Not Defined Fage of f List Reader Rules Time Bands Reader Rules records are listed to show time band data time band starts ends and other settings B Reader Rules Liet Time Bands aj l l BA sla
3. Alarm Shunt secs Access Control Locker Control and Assembly Readers only This field specifies the time in the range O to 250 seconds for which this card reader should shunt bypass its door open alarm whenever it releases the door to let someone through The alarm shunt time should be set to a value greater than the door release time in order to avoid spurious alarms Muster Point Muster readers only This field specifies which muster point a safe point at which cardholders gather during an emergency is to be associated with this card reader Several co located readers may share the same muster point Associated Entry Reader Access Control and Assembly readers only This field is used to associate a card reader that allows cardholders to exit from a room building with another card reader that allows cardholders into the same room building using the same access point Once this association has been made the entry reader will send a message to the exit reader to unlock the door whenever a cardholder requests access This gives increased security since the door is opened by a device on the secure side rather than the unsecure side of the door Base Locker I O Device Locker Control readers only This field is used to associate a Locker Control card reader with a SLIO that is monitoring controlling one or more lockers Several SLIOS may be associated with a single Locker Control reader so long as they have consecutive CAN de
4. 1416896 Palmer F N 104540 Hollingsworth C 60526 Barker Mrs AR 17126 Archer M 5 Contact Lost Card Not Allocated 4 Card Not Allocated Card Not Allocated Access Not Made Reader Disconnected Reader Disconnected Wed 01 02 06 12 34 05 Use this option if you wish to sign off Otherwise you may access whichever menu items Update List etc are available to you However if you do not use the keyboard or mouse for a while you will be prompted to re enter your operator password as shown below Operator Timed Out BORER Re Enter Password X Exit Type in your operator password and press the Ok button if you wish to remain signed in otherwise press the Exit button if you wish to exit from the ATRACS program Every time that you press a key or use a mouse button a time out timer defined within your operator record returns to its full value This feature means that if you leave your PC unattended whilst signed on to ATRACS after a period of time ATRACS will become unusable to anyone who tries to use it but does not know your password 10 ATRACS Operators Manual March 2006 Acknowledging Alarms Once you have signed on you may acknowledge any alarms that require operator acknowledgement Double left click on the alarm that you wish to acknowledge and the following window will be displayed Acknowledge Alarm s OF XI gt Pll mee 09 07 01 721 Direction out e D Fr
5. Password Never Expires If ticked this field will allow the cardholder to continue to use ATRACSWEB even after his her password would normally have expired The password expiry period is set up using the Update System Configuration item in the ATRACS Tools menu 21 ATRACS Operators Manual March 2006 Part 2 of the Web page of the Update Personnel window allows you to view alter information within a cardholder s record as follows Update Personnel gt v x gil gi e amp Close Personnel Reference Number Name Hamilton Jenny scis View Group Rall Call View Own T A Data is View Site Roll Call iw View Group T A Data Locate An Individual M Request Own T A Adj Request Group T A Adj Authorise Group T A Adj Can t Authorise Own Adj Web Clocking o g 3 8 General Badge Time Access Notes Web View Group Roll Call If ticked this field will allow the cardholder to use ATRACSWEB to obtain roll call information including current location and date time of latest successful card transaction on cardholders who belong to the same personnel group as the cardholder View Site Roll Call If ticked this field will allow the cardholder to use ATRACSWEB to obtain roll call information on all cardholders Locate An Individual If ticked this field will allow the cardholder to use ATRACSWEB to obtain roll call information on a specified cardholder View Own T A Data If ticked t
6. Roaders Other Devices List Concice aj 1 1 1 1 BIS slu foc Readers Other Devices List Rules 15 03 2006 14 22 47 Reader Rules Description Wed Thu i Front Door Left Front Door Right Ground Floor Lockers Ground Floor 1 8 Side Door Second Floor Left Peoe iol 1 List Readers Other Devices Concise Details Reader other device records are listed to show configuration details Roaders Other Dovices List Concise a 1 1 1 1 IA aiu fioe Readers Other Devices List Details 15 03 2006 14 27 20 Loc Swp AVC Init Ini Qual Rd Description D H Alm T S P S SIM SMI T A Mus Emg Only S N D Front Door Left Front Door Right Ground Floor Lockers Ground Floor 1 8 Side Door Second Floor Left Page loft 62 ATRACS Operators Manual March 2006 List Readers Other Devices Concise CAN Addressing CAN Reader other device records are listed to show their CAN addressing configuration Readers Other Dovices List Concise aj 1 1 1 8 lu fos Readers Other Devices List CAN Adr Description Type Batch Serial Front Door Left 2 7 Front Door Right 2 g Ground Floor Lockers 2 9 Ground Floor 1 8 2 10 Main B Reader 49 10 Canteen Page loft List Readers Other Devices Concise CAN SLIOs CAN SLIOs are listed to show their SLIO settings Roaders Other Dovices List Concise a L BIS aiu does Readers Other Devices List CAN SLIOs
7. Access Blocked Oper Import Qual T Allow Locker Allocation F e dm 25 B General Badge Time Access Notes Trace Required generates an alarm every time a cardholder uses his or her card to gain access Access Blocked Oper An ATRACS system operator can tick this field to cause all access for the cardholder to be blocked regardless of which Access Group s he she belongs to Access Blocked Import If ticked this field will cause all access for the cardholder to be blocked regardless of which Access Group s he she belongs to ATRACS automatically updates this field in accordance with a request from an imported HR file Note that this facility is not available in most ATRACS systems Access Blocked Qual If ticked this field will cause access for the cardholder to be blocked at card readers that are marked as Qualified Only see the Card Readers etc Readers Other Devices item in the ATRACS Update menu By using this field a cardholder can be barred from accessing some areas of site e g those that are dangerous sensitive etc if his her level of training clearance etc becomes out of date or otherwise invalid whilst allowing access to other areas of site to continue as usual Allow Locker Allocation This field if ticked indicates that the cardholder is allowed to be allocated a locker using the ATRACS locker management package 19 ATRACS Operators Manual March 2006 Update Personnel Notes
8. Windows XP etc The Update Digital Inputs window allows you to create amend or delete Digital Input records e Update Digital Inputs ril Close Number Description Reception Fire Alarm Details Type VO Module Input Alarm On State 1 lt I Device Ground Floor Fire v Latch On State 1 Latch On State D Base i El Momentary Alarm Alarm Reception Fire Alarm Declare Emerg Auto Clear Emerg lt H m M I Group Not Defined Declare Muster PR Report RMU i i Number The Digital Input Number provides the main reference for the record within its file It must be unique and cannot be altered when editing the record Description This field is used to give each Digital Input record a description The description must be unique i e not used by any other Digital Input record 45 ATRACS Operators Manual March 2006 Type Device Channel These fields define which type of Digital Input this record refers to and from where it is to source its data The types available for selection are I O Module Input This is the most commonly used type The Digital Input is used to monitor the state of one of the input channels on a SLIO Digital I O Module The Device and Channel fields identify the associated SLIO and channel number Reader Status Input This type of Digital Input is used to monitor the occurrence of card reader alarm conditions such us an the detection of an unsecure door or
9. foo Reader Rules List Time Bands 15 03 2006 17 25 03 Start End Un Shunt Inh inh Time Rep Enf PIN Ho Description Band Time Time Lock Alarm N A Entry Exit Emb APB APE Code 1 Normal Rules 1 OO 00 24 00 J j D D j E 3 F 5 Em1 Fa Open Day Access List Areas Area records are listed prose Litt aj 4 BA sla ioe Areas List 15 03 2006 17 31 23 Description Location OEE Site Head Office Car Park Head Office Building 001 Head Office Building U0z Head Office 64 List Muster Points Muster Point records are listed Muster Points List 1 1 1 AA alui fos Muster Points List Description Location Head Office Head Office Head Office Main Car Park Building Front Building Rear List Lockers Locker records are listed Lockor List l l BIS sla fo Lockers List Description Ground Ground Ground Ground Ground Ground Ground Ground Floor Floor Floor Floor Floor Floor Floor Floor Ground Ground Ground Ground Ground Ground Ground Ground gt oO amp WN Hn D OQ uU amp WN r List Network Interface Modules Locker Control Reader Floor Floor Floor Floor Floor Floor Floor Floor Network Interface Module NIM records are listed 9 Notwork Interface Module List a L 1 1 1 AS alui fos Network Interface Module List NIM Description Location Head Office Northern Office Scottish Off
10. i e not used by any other set of Reader Rules 37 ATRACS Operators Manual March 2006 Update Reader Rules General The General page of the Update Reader Rules window allows you to view alter the following information within a Reader Rules record Update Reader Rules Reader Rules Number Description Normal Rules Select Network Interface Module s N I M Not Defined All N I M s Not Defined Y Location Not Defined All Locations General Time Bands 1 2 Time Bands 3 4 Time Band 5 Emergency N I M Not Defined All N I M s This field allows you to limit the availability of this set of Reader Rules to card readers at a particular NIM Location and to system operators who have access to information relating to that NIM Location This feature is only of use if it is desired that system operators at one Location should not be able to modify Reader Rules relating to another location In general this field should be left set to Not Defined 1 e available to all card readers and system operators Update Reader Rules Time Bands 1 to 5 Each time band group box displayed within the Update Reader Rules window allows you to view alter the following information within a Reader Rules record Update Reader Rules Reader Rules Number Description Normal Rules Time Band 1 Start Time 00 00 Unlock Door Inhibit Entry Repot APB ShuntAlarm Time Emb Enforce APB En
11. not used by any other Locker record Locker Control Reader This field specifies which Locker Control card reader is in charge of access to this locker Locker I O Device This field specifies which SLIO monitors and controls this locker Locker I O Channel Number This field specifies which channel on the SLIO is used to monitor and control this locker Locker Location This field specifies which Location the locker is present at The field is filled in automatically by ATRACS using the Location defined within the Locker Control card reader Locker Label Prefix It is intended that each locker will be physically identified by a two character label This field specifies the first character A Z of the label and identifies which bank of lockers that the locker is in The second character of the label is a number between 1 and 8 which corresponds with the Locker I O Channel Number Locker Label This field specifies the label that will be used to physically identify the locker It is filled in automatically by ATRACS Locker Enabled This field if ticked indicates that the locker 1s enabled and hence is available to be allocated to a cardholder by using the Locker Manager program 42 ATRACS Operators Manual March 2006 Update Network Interface Modules The ATRACS system communicates with the card readers alarm monitor units etc via one or more Network Interface Modules NIMs In the case of an ATRACS Expre
12. Floor General Disconnected Remote Events Log The remote events log stores information reported by the system s card readers and alarm monitor units SLIOs The information can take the form of cardholder card transaction events or alarm occurrences clearances detected by card readers and SLIOs The Select Remote Event Search Parameters window prompts you to specify the type of report required Select Remote Event Search Parameters Date Time Range Select Personnel From 16 03 2006 To 17 03 2006 Single Person All Personnel Groups ABC Contractors Accounts Administration Remote Event Types A NIM Authorisation G Normal Greens K Key Coded Greens M Muster Greens T Wrong T A Reader R Red Transactions P Passback Switches Reader Alarms iv Cleared Iv S Digital Alarms U Cleared T ad 1 Select Reader s All Local Readers lt l Car Park Barrier E Car Park Barrier VV Car Park Muster Front Door Left Front Door Right d 4 X Cancel Date Time Range The From and To Date Time fields allow you to specify the time period for which you wish to have remote events reported Select Personnel You may select that only remote events for cardholders from one or more specified Personnel Groups should be included in the report Alternatively you may select a single cardholder Select Reader s You may select that only remote events from one or more specifie
13. Readers etc Readers Other Devices 1 Digitals k Reader Rules Locations Areas Alarms Muster Points Lockers Holidays Access Control Settings k Time Accounting Rules k IP Camera Settings id Network InterFace Modules Update Readers And Other Devices The Update Readers And Other Devices window allows you to create amend or delete Reader records for each card reader or other device that is in communication with the ATRACS system In the case of card readers you may determine the function access control muster point time recording etc and the characteristics of the reader and the rules governing how it should operate Non card reader device types include alarm monitor units SLIOs which can be used to monitor digital outputs from fire alarm panels fire door monitors etc Up to three tabbed pages depending upon device type are present within the Update Readers And Other Devices window to allow data to be displayed and altered General Reader Rules The first page deals with general data device type addressing information etc the second with details device location door release time etc and the third for access control readers etc lists the time banded rules that each reader must follow Whichever page is selected the following two fields will be displayed Device Number The Device Number field provides the main reference for the record within its file It must be unique
14. Systems ATRACS Copyright 2006 Automated Time Recording Access Control and Safety 96 ATRACS Operators Manual March 2006 ATRACS Appendix 1 Glossary of terms Abort stop a function e g report printing that is currently active Access card identification card encoded with a machine readable identification number Access control control of entry into secured areas by use of cards tokens for personal identification Individual cards tokens can be enabled or disabled for access Access group set of rules which describes the access authorization for a group of card holders All card holders who are members of the same access group have the same access authorization are allowed through the same doors during the same time periods Alarms events that are out of the ordinary and need to be annunciated Anti passback hard a rule that will produce an alarm and prevent card holder access if an attempt is made to gain access to an area out of sequence e g entering a building and then attempting to re enter the building without first leaving it Anti passback soft a rule that will produce an alarm if a card holder gains access to an area out of sequence e g entering a building and then attempting to re enter the building without first leaving it Baud rate speed at which information is passed through a communication link Cardholder person in possession of an encoded card or token that can be read by devices car
15. an excessive number of consecutive P I N errors 236 Intruder detected A card access controller at a designated single manning area has sensed movement while the area was thought to be unoccupied 237 Not a visitor escort A cardholder who is not a designated escort has tried to take a visitor through an access control point 100 ATRACS Operators Manual March 2006 238 Muster initiated A cardholder has used his her card in a muster reader and thus caused a muster situation to be initiated 239 Muster reader misuse A cardholder has used a muster reader at an inappropriate time 1 e not during a muster situation 101 ATRACS Operators Manual March 2006 ATRACS Appendix 3 Card Reader Related Alarms The PC will continually monitor the communication lines to the distributed card readers for malfunction and abuse Should a card reader fail to check in or send a distress message the nature of the condition together with appropriate action to be taken will be displayed on the alarm panel and output to the alarm printer s Each alarm type is given a number The Update Alarms window together with the alarm type number will enable you to call up the appropriate alarm and alter the message as well as the text describing action to be taken by the operator A list of the alarm type numbers and the factory default alarm messages associated with each alarm follows 001 Transmission lost Communications between a card reader and an inter
16. and cannot be altered when editing the record Description This field is used to give each device a description The description must be unique i e not used by any other device 30 ATRACS Operators Manual March 2006 Update Readers And Other Devices General The General page of the Update Readers And Other Devices window allows you to view alter the following information within a device s record e Update Readers And Other Devices BH Head Office RMU Back Door Lett Back Door Right Front Door Left um Device Number Description Canteen Front Door Right P D Second Floor Back Second Floor Front Device Type Device Location Second Floor Left Access Control Interface Module Scottish Office RMU v E Second Floor Right Side Door C Time Recording Device Address 10 m Northern Office RMU Scottish Office RMU Muster Reader Location Y Digital I O Unit 7 Factory Settings Version Unique Identifier C Locker Control Version Release Type Batch Serial C CAN Hub 9 0 1 4 142 Auto Locker Ctrl CAN Address Assembly Reader CAN Channel No CAN Device No 1 General Details Reader Rules Device Type These radio buttons are used to identify the type of device being defined Available options are Access Control Card Reader Time Recording Card Reader Muster Card Reader Digital I O Unit SLIO Locker Control Card Reader CAN Hub Auto locker Ctrl and Assembly card reader In
17. are proximity card readers Each NIM contains a CAN card to which the card readers are wired This type of NIM does not support bridges which are networked devices that allow NIMs to communicate with card readers that are remote from the NIMs themselves Lan Wan TCP IP NIM This type of NIM supports card readers that use CAN as their communications protocol Typically these are proximity card readers Each NIM can contain a CAN card to which card readers are wired Alternatively this type of NIM can use bridges to communicate with card readers which may be remote from the NIM itself RAS Dial Up TCP IP NIM This type of NIM is not yet available but is intended to communicate via dial up TCP IP via remote bridges with card readers that use CAN as their communications protocol Typically these are will be proximity card readers CAN Baud Rate These fields are used in the case of Windows NIMs to specify the communications speed that the NIM should use on each of the four CAN channels that are supported by the NIM s internal CAN card The default baud rate which is generally the baud rate that is required is 125000 43 ATRACS Operators Manual March 2006 Location This field specifies the Location record that is associated with this NIM record and hence the physical location of the NIM At present the number of the Location and the number of the NIM must be the same IP Address This field must be set up for TCP IP type NIMs to a
18. auxiliary monitor inputs of the reader controller 009 Lock fault A fault has been detected on the lock strike control system 019 Downloading people A complete set of personnel information is being downloaded to a card reader s database for one of the following reasons a A database download is occurring see alarm 20 below b The card reader has recently recovered from a period of communications failure during which time personnel related information was altered on the PC Because of the communication failure the PC was unable to download the individual personnel records that needed to be downloaded and so booked a complete personnel data download for when communications recovered c Personnel related information has been altered so rapidly on the PC that the PC has been unable to keep track of which individual personnel records need to be downloaded to which card 102 ATRACS Operators Manual March 2006 readers and so has initiated a complete personnel data download d The PC has initiated a complete personnel data download because the system operator has made a gross change to the reader configuration or access control rules relating to this card reader resulting in a different set of cardholders being associated with the card reader 020 Downloading database A card reader s database has been erased and a new database is being downloaded This would either have been triggered by a request for a new database from th
19. closed Latch On State 1 This field is used in conjunction with a legacy third party package If the field is ticked when the Digital Input goes into the 1 state ATRACS will hold the Digital Input in this state even if whatever is being monitored has returned to the O state until the third party package has indicated that it has noted the state and the input can be freed up again Latch On State 0 This field is used in conjunction with a legacy third party package If the field is ticked when the Digital Input goes into the 0 state ATRACS will hold the Digital Input in this state even if whatever is being monitored has returned to the 1 state until the third party package has indicated that it has noted the state and the input can be freed up again Momentary Alarm This field is used in conjunction with a legacy third party package If the field 1s ticked every state change of the Digital Input no matter how brief is made available to the third party package If not ticked momentary changes of state are not made available to the third party package Declare Emerg This field if ticked indicates that when this Digital Input enters the alarm state an emergency situation should be declared During the emergency situation any Reader Rules that are set to respond to an emergency situation will implement their emergency rules perhaps to unlock doors Auto Clear Emerg This field if ticked indicates that when this Digital Input lea
20. database and the NIMs Normally ATRACSPOLL is hidden from view but by selecting the View ASCII Import Export item in the Diagnostics menu the program can be made visible allowing its activities to be monitored to make sure that it 1s running properly To hide ATRACSPOLL again press the Invisible button on ATRACSPOLL itself If you exit from ATRACSPOLL by using the windows exit button or in any way ATRACSPOLL will be shut down Borer Data Systems ATRACSPOLL v2 04a TCPIP 23 14 SRCNIM 3000 TCPIP 23 15 SRCNIM 3000 TCPIP D23 15 SRCNIM 3000 TCPIP DZ3 15 SRCNIM 3000 TCPIP L2Z3 15 SRCNIM 3000 TCPIP L2Z3 16 SRCNIM 3000 TCPIP 2Z3 16 SRCNIM 3000 TCPIP 23 16 SRCNIM 3000 TCPIP D23 17 SRCNIM 3000 TCPIP 23 17 SRCNIM 3000 TCPIP L2Z3 17 SRCNIM 3000 TCPIP D23 17 SRCNIM TCPIP 23 18 SRCNIM 3000 TCPIP 23 18 SRCNIM TCPIP 23 18 SRCNIM 3000 TCPIP 23 18 SRCNIM 3000 TCPIP L2Z3 18 SRCNIM TCPIP 23 19 SRCNIM 3000 TCPIP 23 19 SRCNIM 3000 TCPIP L23 19 SRCNIM 3000 TCPIP L2Z3 19 SRCNIM TCPIP 23 20 SRCNIM 3000 TCPIP 23 20 SRCNIM 3000 TCPIP 23 20 SRCNIM 3000 TCPIP 23 20 SRCNIM 3000 TCPIP L23 21 SRCNIM 3000 IMR ODO IMR OO0 IMR OOO0 IMR OO0 IMR O00 IMR 000 IMR O00 INR O00 IMR 000 IMR 000 IMR O00 IMR O00 IMR 000 IMR O00 IMR 000 IMR 000 IMR 000 IMR O00 IMR 000 IMR 000 IMR O00 IMR O00 IMR O00 IMR O00 IMR O00 I
21. device number of the SLIO For instance the script file for SLIO number 25 would be named s0025 txt Initiate Local Emergency Digital I O Units only This field if ticked indicates that if the state of input number of this Standard I O Module type SLIO goes into the alarm state the SLIO should issue an Emergency Situation broadcast to all the devices on the same communication channel Note that in general this field should be left unticked To achieve an automatic emergency situation in response to a fire alarm etc it is normally preferable instead to associate a Digital Input to the relevant SLIO input see Update Digitals and set the Digital Input to trigger an emergency situation Clear Local Emergency Digital I O Units only This field if ticked indicates that if the state of input number 1 of this Standard I O Module type SLIO goes into the non alarm state the SLIO should issue an Emergency Situation cleared broadcast to all the devices on the same communication channel Note that in general this field should be left unticked see Initiate Local Emergency above In Alarm When In State 1 Digital I O Units only This field if ticked indicates that the SLIO should treat the 1 state of digital input 1 as the alarm state If not ticked the SLIO should treat the O state of digital input 1 as the alarm state 35 ATRACS Operators Manual March 2006 Update Readers And Other Devices Reader Rules The Reader Rules page of
22. field ticked T A Operator If ticked this field indicates that the operator is allowed access to time and attendance data This is used in for example Update Personnel where the Time tab is hidden unless the operator has the T A Operator field ticked Update Operators View The View page of the Update Operators window allows you to view alter the following information within a system operator s record Update Operators Operator Number Name BORER View Records Personnel Attend Rules M IP Cameras iv Operators Locations iv Headers System Settings v Alarms Holidays iv Access Rules Digitals General View Create Delete Report Action Locations View Records For any data types that are ticked here the system operator will be allowed to access the appropriate Update List function and view the data For instance if the Personnel field is ticked the operator will be allowed to access the Update Personnel window and view personnel records and will also be able to list personnel records in the List menu 26 ATRACS Operators Manual March 2006 Update Operators Create The Create page of the Update Operators window allows you to view alter the following information within a system operator s record Update Operators Operator Number Name BORER Create Records Personnel Attend Rules Iv IP Cameras v Operators Locations Iv Alarms Iv lv Readers iw System Settings iw Holi
23. for records that contain invalid data For example if a Remote Event record dated prior to the year 1992 is detected a database integrity error will be reported Note that this check will not detect errors in the structure of the database such as missing pages corrupt indices etc Check Database Integrity Select Table Readers Reader Rules Areas Muster Points Personnel Operators Access Groups Locker Allocations Initiate Action Check Table Integrity Remote Events A NEM REM NEM NM NEM NEM NN E T A Adjustments Select the database table to be checked and press the Check Table Integrity button If an inconsistency is detected key fields from the record will be displayed and you will be prompted with a message indicating what the problem is and the options that are available to you Most of the problems that can be detected can be fixed by the system Where this is the case you will be prompted to specify whether or not you wish the system to fix the problem Select Table Remote Event Record N L M s C Remote Event Key 3 Date Time 31 12 1991 11 40 00 Readers Confirm Remote Event Date Time incorrect Alter from 31 12 1991 11 40 00 to 10 07 2005 10 28 00 Access Groups C Locker Allocations Remote Events s Initiate Action T A Adjustments The fix offered in the example above is to alter the date time of the Remote Event record with the spurious date of 1991 to the s
24. he she will be reported as infringing the anti pass back rules thereby highlighting the fact that something was wrong with his her activities Enforce APB This field if ticked causes any reader that is employing this set of reader rules during the current time band to perform anti pass back checking Infringements of the anti pass back rules will be reported as alarms and access will be denied P I N Codes This field if set causes any reader that is employing this set of reader rules during the current time band to require a P I N Personal Identity Number code to be entered at the reader before access will be granted 39 ATRACS Operators Manual March 2006 Update Reader Rules Emergency Rules The emergency rules group box displayed within the Update Reader Rules window allows you to view alter the following information within a Reader Rules record Update Reader Rules Reader Rules Number Description Normal Rules Time Band 5 Start Time 00 00 Unlock Door Inhibit Entry Report APB ShuntAlarm Time Emb Enforce APB End Time 00 00 P N Codes T Emergency Rules Emergency Unlock Door w Inhibit Entry Report APB I ShuntAlarm Time Emb Enforce APB Enabled lv P I N Codes General Time Bands 1 2 Time Bands 3 4 Time Band 5 Emergency Emergency This field contains the number of the emergency situation that this set of reader rules will respond to Current
25. menu items previews the first page of the requested print out on screen and presents you with the following tool bar S Qa ole The buttons on the tool bar allow you to Send the print out to the printer Jump to the first page of the printout Step back a page Step forward a page Jump to the last page of the printout Zoom in Zoom out Open a previously saved print out file Save the print out to a file Note that print outs can be saved to file in either qrp or txt format If saved in qrp format the print out is saved exactly as it was displayed but can only be accessed again by using a program such as ATRACS that can read qrp files If saved as a txt file a monochrome approximation of the print out is saved Because of font size differences in the original some characters may be lost during the conversion to txt The advantage with txt files is that they can be read by many programs in common usage such as NotePad 55 ATRACS Operators Manual March 2006 List Personnel The List Personnel menu allows you to select which kind of personnel list you require The kinds of list available depend on how the system is configured For example the Time Accounting Data list 1s only available if the Time and Attendance package has been enabled Action Report Tools Diagnostics Help Personnel General Data Personnel Groups Card Token Data Operators d Time Accounting Data Access Control Data Card Read
26. the Update Readers And Other Devices window which is available only for Access Control Locker Control and Assembly readers allows you to view alter the following information within a device s record Update Readers And Other Devices BH Head Office RMU 1 Back Door Left Jj Back Door Right Front Door Left Device Number Description Canteen J Front Door Right P Second Floor Back Second Floor Front Second Floor Left Jj Second Floor Right Mon Normal Rules fj Tue Normal Rules Side Door Northern Office RMU Scottish Office RMU Wed Normal Rules z Thu Normal Rules Fri Normal Rules bd Sat Normal Rules Sun Normal Rules is Hol Normal Rules set all to same as Monday Reader Rules General Details Reader Rules Reader Rules Reader Rules govern the operational parameters whether a PIN code is required etc that apply to Access Control Locker Control and Assembly card readers during various time bands within a day Several readers may share a single set of Reader Rules There are eight Reader Rules fields for each card reader The first seven fields are used to set the rules required for each day of the week starting with Monday The last set of reader rules governs reader operation on days defined as holiday type days See Update Reader Rules for information about the Reader Rules themselves and Update Holidays for information on how to define a day as a holida
27. the operation of the card reader tamper switch The Device and Channel fields identify the associated card reader and card reader alarm type Transaction Input This type of Digital Input is used to monitor the occurrence of cardholder transaction related alarm conditions such us an the use of an incorrect PIN The Device and Channel fields identify the associated card reader and cardholder transaction alarm type Digital Group This type of Digital Input is used to group together other Digital Inputs in such a way that if any of the others enters the alarm state this digital input also enters the alarm state and stays in alarm until all the others have left the alarm state Digital Group type Digital Inputs do not have an associated device channel or alarm and are only used in conjunction with a legacy third party package Alarm This field specifies which alarm ATRACS should display when this Digital Input goes into an alarm state Available alarm records are those numbered 101 to 199 in the alarm records file Group This field specifies which Digital Input group if any this Digital Input should form part of Alarm On State 1 This field if ticked specifies which monitored state 0 or 1 the Digital Input should treat as being the alarm state For instance when monitoring a fire panel output depending on which kind of output the fire alarm panel provides the alarm state may be when the electrical contacts are open or when they are
28. their numbers instead of their descriptions thereby greatly reducing the size of the list Include Time Zone Information If this option is selected the Access Group list will include the descriptions or numbers of the Time Zones that are involved in allowing access If this option is not selected the Time Zone information will not be displayed thereby making the list smaller Include Null Time Zone i e No Access If this option is selected the Access Group list will not only list information relating to access permission but also information relating to access refusal This option has been included so that you can for example list access at a particular card reader and see not only the identities of the cardholders who have access but also those that do not Where there is no access the Time Zone column of the list will not display a Time Zone description number This option can only be selected if the Include Time Zone Information option has also been selected 68 ATRACS Operators Manual March 2006 Access Group s List Access Group records are listed icco Groupe Lit e zll A la hem Access Groups List 16 03 2006 09 50 26 Group Description Reader Time Zone 7 Security Staff Car Park Barrier E 24 Hours Days Car Park Barrier W 24 Hours Days Front Door Left 24 Hours Days Front Door Right 24 Hours Days Main B Reader 24 Hours Days Main Entrance 24 Hours Days Second Floor Back 24 Hours Days Second Floor Front 24 H
29. to choose an Access Group Attendance Schedule If you have chosen to select a single person you will be prompted to specify the required person s identity Select Grouping You can depending on the type of list choose to group personnel by Personnel Group Access Group or Attendance Schedule Select Order You can choose to list personnel in name order reference number order or card number order 56 List Personnel General Data Personnel are listed to show general data Porsonnal List Genaral Data aj lel BS aim fees Personnel List General Data Number 141656 141255 2973 80528 104914 13129 34520 89584 Page lof 2 Mame Asling C d Asling C L Bancroft Y E Barker Mrs AR Caine Mee A J Cartwright M G Chapman R G Charles A F Personnel Group Purchasing sales Temps Purchasing Purchasing I T I T I T List Personnel Card Token Data Personnel are listed to show card related data Parzonnal List Cardi Tokan Data a gt ES aul foe Personnel List Card Token Data Number 141656 141255 2973 80528 104914 13129 34520 89584 Papia Z Mame Asling C J Asling C L Bancroft Y E Barker Mra A R Caine Mra A J Cartwright M G Chapman R G Charles R F Personnel Group Purchasing sales Temps Purchasing Purchasing LT I T I T List Personnel Time Accounting Data Personnel are listed to show T A related data Personnel List Time Ac
30. to group people together The Update Personnel Groups window allows you to create amend or delete Personnel Group records Update Personnel Groups Personnel Group Number Description JAcimin Category Staff Department Default Personnel Group Personnel Group Number The Personnel Group Number field provides the main reference for the record within its file It must be unique and cannot be altered when editing the record Description This field enables you to give each personnel group record a description The description must be unique i e not used by any other Personnel Group Category This field specifies the cardholder s category 1 e Staff Visitor or Contractor Default Personnel Group If ticked this Personnel Group will become the default group All personnel records when first created will be allocated to this Personnel Group 24 ATRACS Operators Manual March 2006 Update Operators The Update Operators window allows you to create amend or delete system Operator records Only people who have an Operator record can sign on to the ATRACS system Several tabbed pages are provided General view Create Alter Delete Repor Action Locations The General page contains general data the View Create Alter and Delete pages define which system record types the operator is allowed to view create alter and delete the Report page defines which reports the operator is allowed to access the
31. using a communication protocol called CAN The CAN Channel No field specifies which of these channels has this device on it In the case of NIMs that have an internal CAN card the number of available channels is usually 4 each of which is cabled directly to the CAN card If networked CAN bridges are used instead then one CAN channel is available on each bridge that the NIM communicates with CAN Device No This field specifies which number in the range 1 to 60 the device will be uniquely identified by on its CAN channel 3l ATRACS Operators Manual March 2006 Update Readers And Other Devices Details The Details page of the Update Readers And Other Devices window which is available for all device types except CAN Hubs and Auto Locker Control devices allows you to view alter the following information within a device s record Update Readers And Other Devices BH Head Office RMU Back Door Left Back Door Right E Front Door Left l eae Canteen SOSOSOSCS S Device Number Description Canteen Front Door Right P D Second Floor Back second Floor Front Area Details Area Details Local Second Floor Left m From Buildin 001 From 2 Internal Iv Second Floor Right i Side Door To Building 001 vf Te Internal v m Northern Office RMU Scottish Office RMU Device Parameters Arrive On Site Turnstile Time Embargo mins Depart From Site Passback Switch Door Release secs Loca
32. 006 14 58 33 Main B Reader 8g4 71 Card Not Allocated 09 03 2006 15 01 31 Main B Reader Reader Disconnected 0S7 037 2006 15 01 31 Car Park Barrier E Reader Disconnected 09 03 2006 15 15 31 Main B Reader Reader Disconnected 09 03 2006 15 16 08 Main B Reader Page lob 5 84 ATRACS Operators Manual March 2006 System Events Log The system events log is a historical log of system related events such as contact being lost with a NIM and system operator related events such as the creation or deletion of a cardholder s record The System Events Log window allows you to view information in the system events log You may select the range and type of information required and then press the Display button to display it If required you can save the displayed information in compressed form to disk by using the Save button e System Events Log Select Report Parameters Start Report 29 01 2006 10 05 14 Terminal Number D AIl gs End Report 17 03 2006 15 555 45 Include Form Shows Hides M Event Type All Include Operator Sign On Offs Iv Operator 1 BORER Event Number Event Date Time T Event Type Event Detail gt 17 03 2006 13 17 11 2 FormShow PersonnelUpdateForm 17 03 2006 13 17 20 EmployeeChanged 104914 Caine Mrs A J 17 03 2006 13 17 23 EmployeeChanged 83584 Charles RF E 17 03 2005 13 17 25 EmployeeChanged 142257 Davies Miss HA H 17 03 2006 13 17 30 EmployeeChanged 102583 Field
33. 6 The Update Access Groups window is split vertically into two parts On the left hand side is a tree view that allows you to select specific data to view or change The data itself is then displayed on the right hand side and can be altered if required Sometimes a branch in the tree view has a to the left of it If you click on the it will change to a and the branch will expand to show its sub branches To contract a branch click on the to the left of the branch Initially all that is present in the tree view is a list of Locations with the top one highlighted selected In the right hand part of the window the 32 Time Zones associated with the selected Location are listed with the top one highlighted selected To select another Time Zone simply click on it Each Time Zone defaults to an inactive state and has a default description made up of the start of the Location s name followed by TZ XX where XX is the Time Zone number from 01 to 32 The selected Time Zone record can be edited using the area at the bottom of the window Enter a meaningful description for the Time Zone in the Description field Use the Start and End fields to specify the period during the day when the Time Zone will be active If the Time Zone is to end at midnight tick the Midnight field Finally select by clicking on them the days of the week when the Time Zone will be active As you click on each weekday the associated indicator changes from red to
34. ACS Web page has two features It enables you to determine how many days the system will hold information in the database This can be changed at any point and it does not affect the system although if the period before curbing is vast this may slow the database down in retrieving information You can hold information for four hundred days maximum however obviously you can alter this to your requirements It allows you to access the ATRACS Web option which determines access to the alteration viewing and requests of time accounting on the web The Intranet Configuration section states how many days you may log on to the system how many days you can use your password how many incorrect attempts you can have before you are locked out of the system the period of time that the account is locked out for before you can access it again and it provides you with an access code allocated by Borer Staff so that Intranet ATRACS Web can be used This access code is not designed to be altered by those whom gain the ATRACS package 87 ATRACS Operators Manual March 2006 _Terminal Configuration The terminal configuration option enables you to access different options for the system It has two pages the first being preferences which you can set to your own requirements and the second being photo capture and badge printing which allows pictures to be kept for employees and visitors General Photo Capture Badge Printing Hot Keys Update System Term
35. ATRACS Operators Manual March 2006 Draft Copy porer DATA SYSTEMS ATRACS Automated time recording access control and safety ATRACS Operators Manual Version 2 04 Revised March 2006 Borer Data Systems Ltd makes no warranty for the use of its products and assumes no responsibility for any errors which may appear in this document nor does it make any commitment to update the information contained herein Borer retains the right to make changes to these specifications at any time without notice Borer Data Systems Ltd Gotelee House 6 Market Place Wokingham Berks RG40 1AL Phone 0118 9791137 Fax 0118 9773526 Email info Q borer co uk Web www borer co uk ATRACS Operators Manual March 2006 How ATRACS works Error Bookmark not defined Starting ATRACS 6 Signing On 9 Main Window Error Bookmark not defined Signing Off 10 Acknowledging Alarms 11 Searching for a record 13 Update Personnel Details 14 Update Personnel General data 15 Update Personnel Access Control 16 Update Personnel Notes 20 Update Operators 21 Update Departments Groups 24 Update Network Interface Modules NIMs 26 Update Readers And Other Devices 30 Update Readers And Other Devices General page 31 Update Readers And Other Devices Details page 32 Device Parameters Error Bookmark not defined Update Readers And Other Devices Reader Rules page 35 Update Reader Rules 37 Update Reader Rules 38 Time Bands 1 to 5 38 Update Reader
36. Action page defines which system functions the operator is allowed to carry out and the Locations page defines which Locations the operator is allowed to monitor Whichever page is selected the following two fields will be displayed Operator Number The Operator Number field provides the main reference for the record within its file It must be unique and cannot be altered when editing the record Name This field is used to give each system operator record a name The name must be unique 1 e not used by any other system operator record Update Operators General The General page of the Update Operators window allows you to view alter the following information within a system operator s record Update Operators J Close Name BORER Operator Number General Details 1 Password p Time Out secs S Confirm Password Global Access Expiry Date 31 01 2019 Security Operator Expiry Increment 28 T A Operator General Create Alter Delete Report Action Locations Password This field specifies the system operator s case sensitive password When signing on to the ATRACS system the operator will type in his her name as held in the operator record and this password For maximum system security each operator should have a unique password and it should be altered regularly The password is echoed on the screen as characters Confirm Password You should type into this field the same passwo
37. Borer Atracs Imag Sound Files CAProgram Files Borer Atracs f amp Test File Paths Client Server Selection General Settings Client C Terminal Number 2 H Sound Card Present Iv CAN NIM Settings This Term ls CAN NIM M DB On this PC z iia CANNIMNumber 3 Visitor Manager Site Site Default Site Manage All Sites I Exit from ATRACS and then re enter for changes to take effect This group box allows you to select which of the three modes of system operation Client Server or Client Server is to be applied at this PC If this is the only PC that will be running this system then Client Server should be selected Otherwise if this is the server PC i e the PC that has been selected to manage the system s database and import data from the reader interface unit s as and when available then Server should be selected if optimum system efficiency is required or Client Server if system operators are to use this PC If this PC is solely for system operator use i e it is not also used to manage the system s database etc then Client should be selected Terminal Number identifies the individual workstation or server attached to the network Each PC must have a unique terminal number The ATRACS server PC is always terminal number 1 Sound Card indicates that the PC is equipped with sound card and speakers and can play WAV files WAV files can be played in response to specific alarm conditions to give
38. J A Temps 28 01 1998 28 01 2020 Page fof E Reader Status Report The Personnel Status Report allows you to list cardholders whose access control permissions have been partially or completely blocked for various reasons Report Type Readers In Alarm All Readers Order By Reader Number Reader Description X Cancel Report Type You may choose to include in the report 1 only readers that are in an alarm state e g Reader Disconnected or 2 only readers that are in an alarm state or are downloading or 3 all readers Order By You may select whether you wish readers to be listed in reader number order or reader description order 82 The Reader Status Report lists current reader status information Reader Statue Report a H AS zla ia Reader Status Report Report Type Rdrs in alarm download Description Status lingecure Tamper Main B Reader Disconnected Canteen Ungecure Date Time 14 03 2006 14 03 2006 16 03 2006 17 02 2006 ATRACS Operators Manual 15 48 03 15 48 03 10 16 28 13 18 48 March 2006 17 03 2006 1 7 00 41 Tampet 17 02 2006 13 08 44 Unsecure D 03 2006 l0 38 18 Tampet 07 03 2006 10 38 03 Disconnected Or fOS 2006 10 50 34 Ungzecure 177 0372006 16 56 03 Disconnected 1 03 2006 16 59 36 Unsecure 14 03 2006 15 48 10 Disconnected 15 03 2006 16 10 34 107 0372006 10 29 34 Hain Entrance Car Park Barrier W Car Park Barrier E Ground
39. JA E 17 03 2005 13 17 38 EmployeeChanged 101022 Gibbons Mrs E D 17 03 2006 13 17 42 EmployeeChanged 104540 Hollingsworth C v 17 03 2006 13 17 43 FormHide PersonnelUpdateForm Start End Report These fields allow you to select the start and end date time range for which you wish information to be displayed Event Type By default all types of event will be displayed However you can use this drop down list to specify that one particular type of event should be displayed For example if you only wanted to see events relating to the creation or altering of personnel records you would select EmployeeChanged Terminal Number 0 AII By default events relating to all ATRACS terminals i e the ATRACS server and any ATRACS clients are displayed However you can use this field to specify that only events relating to one particular ATRACS terminal should be reported Note that the terminal number of the computer that ATRACS is running on is set up in the Registry item within the Tools menu Include Form Shows Hides Every time that ATRACS displays a form i e a window a form show event is stored in the system events log Every time that ATRACS ceases to display a form a form hide event is stored in the system events log This checkbox if ticked indicates that the showing and hiding of forms i e windows within ATRACS should be included in the information displayed Include Operator Sign On Offs Every time that an ATRACS syst
40. M 7 Days 7 Days 7 Days 7 Days Hours AM Hours FM Hours AM Hours FM 7 Days 15 03 2006 18 37 56 MWFS 11111111 11111000 11111000 11111000 ATRACS Operators Manual March 2006 6 Actions Menu The Actions menu provides list functions that allow you to perform a variety of different jobs 9 Borer Data Systems ATRACS v2 04 File Sign off Update List Petit Report Tools Diagnostics Help Acknowledge Alarms Terminate Muster Emergenc Reader Status aid Remote Release 17 08 15 Back Door 17 08 15 Back Door Card Not Allocated Card Not Allocated Check Database Integrity Curb Log Files Update NIMs Relocate Personnel Calculate Time On Site Calculate Attendance Visitor Book Time Account Adjustments Reader Status Rem IP Cameras Back Door Right Front Door Left Front Door Left Back Door Left Back Door Right Front Door Left Front Door Left Front Door Left 177326 Card Not Allocated 141896 Palmer F N 141896 Palmer F N Access Not Made 104540 Hollingsworth C V 60528 Barker Mrs AR 17126 Archer M 5 Reader Disconnected od Q dq wa Reader Disconnected Northern Office RMU Contact Lost Wed 01 02 05 12 34 05 Acknowledge Alarms Alarms that are configured to require acknowledgement by a system operator see Update Alarms will appear in the Unacknowledged Alarms window To acknowledge an alarm a system operator can either sign on and double click on the alarm in the Unackno
41. MR 000 oo coo oo oOo oOo oO eo oO ea abo eo oOo eb oOo oO eo S cOooooococooooocooocoooooooooooo tx B011501 001 20 03 2006 12 23 21 RecordCounter ByteCounter RecordsPerSec 92 ATRACS Operators Manual March 2006 List Personnel General Data This screen enables you to list information for all cardholders groups of cardholders or individual cardholders Most of the data within each cardholder s record including the associated photograph if any is listed Porconnel litt General Data 8 1 1 IS Sle it cose Personnel List 20 03 2006 11 35 28 Ref Number 17126 r Number Street 1 Dover Road Name Thatcher T M Town County Wokingham Berks Card Number 25 Post Code RG4D0 TAG Group L T Telephone 0118 9791145 Start Data 14 08 1983 i Date Of Birth 12 08 66 End Date 1470872020 n gt N I Number WE 144582 A Location Mot Defined Next Of Kin Archer Fiona 0118 47903 Badge Temp Credit Card London Trade lumber Image File PDOIT126 pgq Car Reg 5149 THW General Att Sched Flexi Schedule Thrs Web Start Date 01 01 2000 Max C Fwrd 00 00 Pew Never Expires cost Hour 10 Change PSw Next Log on Valid Areas 1 3 4 5 6 7 7 User Cannot Change Paw Account Disabled View Own T A Data Access Grp Global Access View Group T A Data Trace Request own T A Ad Class Not Defined Request Group T A Adj Rank Not Defined Authorise Group T A Adj View Group Roll Call View Site Roll Call L
42. March 2006 Update Personnel Web The Web page of the Update Personnel window allows you to view alter fields within a cardholder s record that relate to the cardholder s access to ATRACSWEB the ATRACS web based program The page is displayed in five parts one part visible at a time as selected by five buttons Part 1 of the Web page of the Update Personnel window allows you to view alter information within a cardholder s record as follows Update Personnel mg a Cose Personnel Reference Number Name Hamilton Jenny TR r5 Start Date 01 01 2000 Account Disabled Password User Cannot Change Psw Change Psw Next Log on J Password Never Expires I E Mail Addr e w B5 B General Badge Time Access Notes Web Start Date This field specifies the first date that this cardholder will be able to use ATRACS WEB Password This field is used to specify the cardholder s ATRACSWEB password Input is echoed on the screen with characters Account Disabled If ticked this field will disable the cardholder s access to ATRACWEB User Cannot Change Psw If ticked this field will prevent the cardholder from changing his her ATRACSWEB password within ATRACSWEB itself The password will have to be changed by an ATRACS system operator Change Psw Next Log on If ticked this field will force the cardholder to change his her password the next time that he she logs onto ATRACSWEB
43. Network Interface Modules NIMs that are currently in either a muster situation or an emergency situation in the NIM drop down list Once you have selected a NIM and selected either to terminate a muster situation or an emergency situation press the OK button to carry out the action Remote Release The Remote Release window allows you to instruct a single card reader to unlock its door as though a cardholder had used his her card at the card reader It allows you to give a cardholder who has perhaps forgotten his her card single shot access to a door You might wish to do this to allow a cardholder through the front door so that he she can access the building to pick up a temporary card 9 Remote Release ZO Head Office RMU Key H Car Park Barrier E NIM Online ll Car Park Barrier W NIM Contact Lost l Front Door Left ll Front Door Right ll Available Reader H Main B Reader lil Unlock Command Issued lil Main Entrance ll Access Made l Second Floor Back H Reader Disconnected l Second Floor Front l Second Floor Left E Side Door Scottish Office RMU Fl Release fi Close To issue a remote release select an available grey card reader by clicking on it then press the Release button Note that this facility will only work with card readers that are controlled by TCP IP NIMs 72 ATRACS Operators Manual March 2006 Check Database Integrity The Check Database Integrity window allows you to check the ATRACS database
44. Rules 40 Emergency Rules 40 Update Areas 41 Update Muster Points 41 Update Alarms 44 Access Control Settings 49 Update Access Groups Error Bookmark not defined Update Time Zones Error Bookmark not defined PERSONNEL 55 Select Personnel Error Bookmark not defined Personnel Search 57 PERSONNEL GROUPS 60 OPERATORS 60 CARD READERS Error Bookmark not defined Reader Rules Error Bookmark not defined AREAS Error Bookmark not defined MUSTER POINTS Error Bookmark not defined DIGITALS Error Bookmark not defined ALARMS Error Bookmark not defined HOLIDAYS Error Bookmark not defined ACCESS CONTROL SETTINGS Error Bookmark not defined Acknowledge Alarms 71 Relocate Personnel 74 Terminate Muster Emergency 71 Check Database Integrity Error Bookmark not defined Curb Log files 74 Update Network Interface Modules NIMs 74 Calculate Time on Site 76 ATRACS Operators Manual March 2006 Roll Call Report T1 Roll Call Display 80 Personnel Status Report Error Bookmark not defined Remote Events Log 82 System Events Log 85 Time On Site Reports Error Bookmark not defined Day Report Adjustments Error Bookmark not defined Period Report Adjustments Error Bookmark not defined Period Summary Error Bookmark not defined 17 Week Report Error Bookmark not defined General Update System Configuration 86 Log File Curbing ATRACS web Update System Configuration 87 Terminal Configuration 88 System Registry 90 File Paths 90 Clie
45. The Notes page of the Update Personnel window allows you to view alter free format notes fields within a cardholder s record The page is displayed in two parts one part visible at a time as selected by two buttons Part 1 of the Notes page of the Update Personnel window allows you to view alter information within a cardholder s record as follows Update Personnel J Close Personnel Reference Number 1 Name Hamilton Jenny Image ES Number Street fe Market Place 38 Town County Wokingham Post Code RG401AL 0 Telephone 0118 9791137 Date Of Bith 12 07 1983 N 1 Number 12345620 Next OfKin Debbie Hamilton General Badge Time Access Notes Seven notes fields are available for you to record information about the cardholder Note that the field labels e g Number Street above are configurable You can set them up by using the Personnel Note Labels Configuration item in the ATRACS Tools menu Part 2 of the Notes page of the Update Personnel window allows you to view alter information within a cardholder s record as follows Update Personnel gio sd amp Personnel Reference Number 1 Name Hamilton Jenny mage f Trade Teacher E Car Reg z1 23ABC General Memo General Badge Time Access Notes Three notes fields and a memo field are available for you to record information about the cardholder 20 ATRACS Operators Manual
46. ame date time as the Remote Event preceding it in the table If you wish to accept this fix press the Yes button If you wish to accept this fix for this and any other similar inconsistencies encountered within the selected table press Yes To All If you do wish to accept this fix press the No button and the program will continue to search for inconsistencies without fixing the current one If you do not wish to accept the fix for this inconsistency or any other similar inconsistencies encountered within the selected table press No To All and the program will continue to search for inconsistencies but will not prompt you with or fix any inconsistencies similar to this one If you wish to abort the database integrity checking process for the currently selected table press the Abort button 73 ATRACS Operators Manual March 2006 Curb Log files Log files can grow very big as they collect events on a day by day basis If files grow too large they may become inefficient and slow down the system File Curbing parameters which are defined in System Configuration in the Tools menu determine how many days of information are to be held within each of the three main ATRACS log files Remote Events Time Accounting Attendance Data and System Events The maximum size and curbed size for each of the files can be configured together with a flag to specify whether file curbing should be performed automatically by the system or whether it should be left to t
47. ame fields are to be used to auto fill the Name field see below then this field does not need to be set up by the operator Otherwise the person s name should be entered in this field surname first This Name field is the one that appears in the various personnel lists and reports within the system Update Personnel General The General page of the Update Personnel window allows you to view alter the following information within a cardholder s record Update Personnel Chose Personnel Reference Number Name Hamilton Jenny ete Title First Name Miss Jenny Last Name Hamilton Personnel Category Stef Contract Visitor Department Administration al Card Token Number 1 Auto Generate Extended Card No D 77535 Start End Date 03 02 2005 02 02 2025 Home Location Not Defined e dw 2 8 General Time Access Notes Title First Name Last Name The person s title first and last names can be entered into these fields The use of these fields is optional They can be used in conjunction with the Employee Name Format setting in the Update System Configuration item in the Tools menu to auto fill the Name field above These name fields are not used in personnel lists and reports within the system They are however available for use by BadgeMaker the ATRACS ID Card production package such that ID Cards can be produced with for example the just the cardh
48. and press the Create Access Group button as described above You can edit an Access Group s description by clicking on the Access Group s description and pressing the Edit Access Group button Edit Access Group At Location Head Office Cancel When editing an Access Group s description you also have the option of ticking the Default Access Group field If you do so the Access Group will become the default Access Group within its Location Newly defined cardholders will automatically be assigned to this Access Group Only one Access Group can be selected as the default Access Group for any particular Location If you edit an Access Group and make it the default Access Group when previously it was not on exiting from the Edit Access Group window you will be presented with a message that says Allocate All Personnel Who Are Not Allocated To Any Access Group At This Location To This Access Group and asked to press a Yes or a No button This feature has been added to make life easier when new Locations are added to the system It allows you to define a default Access Group for the Location and then allocate all cardholders to it instead of having to go to every cardholder s record and allocate the Access Group manually see Update Personnel You can delete an Access Group by clicking on the Access Group s description and pressing the Delete Access Group button Any cardholders who were allocated to the Access Group will after th
49. arch Or you can use two text strings If two text strings are to be used you can select using the Select drop down list whether they must both find a match in a record And or whether just one or them needs to find a match in a record Or for the record to be regarded as having met the search criteria You can also specify whether the match needs to be a full text match or whether a partial match will suffice For instance if you are searching within a personnel notes field that contains a car number plate and you only know part of the number plate then you should select partial text matching If on the other hand you are searching within a personnel notes field that contains a numerical value then you should select full text matching otherwise when you search for a small number such as 1 any record that specifies a number that contains 1 e g 31 will be reported 58 ATRACS Operators Manual March 2006 Select Notes To Search This list allows you select which of the 10 Notes fields within each personnel record should be searched and whether or not the memo field should be included in the search Select Personnel Groups This list allows you limit the search to one or more Personnel Groups Display These radio buttons allow you to select whether the all the Notes fields and the memo field should be displayed for records that are listed or whether just the person s details should be displayed Report Order These radio butto
50. arm Clears C Display All Remote Events Except NIM Authorisations Display All Remote Events C Jf OK X Cancel ATRACS Operators Manual March 2006 3 Signing On Signing On Before you can access the system you must identify yourself by signing on Select the Sign On option at the top of the main window Borer Data Systems ATRACS v2 04 File Sign on Reader Status f Unack Alarms Log File Status 17 08 15 Back Door Right R 177326 Card Not Allocated 17 08 15 Back Door Right R 177326 Card Not Allocated Reader Status Remote Events Log File Status 15 Back Door Right 177326 Card Not Allocated 25 Front Door Left 141896 Palmer F N 40 Front Door Left 141896 Palmer F N Access Not Made 44 Back Door Left 104540 Hollingsworth C 01 Back Door Right 80528 Barker Mrs AR 15 Front Door Left 17126 Archer M 5 31 Front Door Left 25 Front Door Left Reader Disconnected Reader Disconnected dc go Northern Office RMU Contact Lost Wed 01 02 06 12 34 05 The following window will be displayed to request your operator name and password 9 Sign On borer m DATA SYSTEMS Password ATRACS Automated time recording access control and safety X Cancel As shipped the only operator defined within the system is named BORER and the associated password is also BORER You may log on using this operator name and password note that password input is case sensitive when you first run up the sy
51. atus Report Reader Status Report 17 08 15 Back Door Right Remote Events Lag Card Not Allocated 4 17 08 15 Back Door Right System Events Log Card Not Allocated Time On Site Reports Visitor Reports gt Time Accounting Reports P Reader Status Unack Alar Reader Status Remote Events Log File Status 177326 Card Not Allocated 141896 Palmer F N 1416896 Palmer F N Access Not Made 104540 Hollingsworth C V 80528 Barker Mrs AR 17126 Archer M 5 Back Door Right Front Door Left Front Door Left 44 Back Door Left Back Door Right Front Door Left Front Door Left Front Door Left Reader Disconnected Reader Disconnected 0 3 Q8 0 d Northern Office RMU Contact Lost Wed 01 02 06 12 34 05 Roll Call Reports The Roll Call Reports menu allows you to select either a Roll Call Report which can be previewed on the screen and then printed if required or view a real time Roll Call Display Tools Diagnostics Help Roll Call Reports Roll Call Report Personnel Status Report Roll Call Display Reader Status Report Remote Events Lag System Events Lag Time On Site Reports id Visitor Reports j Time Accounting Reports k Roll Call Report The Roll Call Report window includes five options that allow you to list information relating to the current whereabouts of cardholders Roll Call Report Muster Report Missing Persons Report Long Term Presence Report and Long Term Absence Report and one o
52. base will increase in size Reader Status the status of each card reader and alarm monitor that is currently indicating a fault condition is displayed in the Reader Status display Fault conditions include Disconnected contact lost Tamper someone is trying to break into the card reader and Door Unsecure a door is propped open If you double left click on a particular card reader a Reader Status Details window is displayed This shows information which includes the date and time at which the card reader or alarm monitor went into the fault state Reader Status Details gt gt e gil ei fi cose Reader Status Unsecure 15 09 2005 13 40 15 Tamper 15 09 2005 13 40 15 Disconnected TRX Fail Power Fail Lock Fault Aux Input 1 Aux Input 2 Download DB Wy Download People LTT TTT ATRACS Operators Manual March 2006 Note that right clicking on either the Reader Status or the Remote Events display will cause ATRACS to display a window that allows you to select which types of information should be shown in these displays for instance you could select all card readers to be shown in the Reader Status display or alternatively you could select only card readers that are currently in a fault condition to be displayed Configure Status Displays Configure Reader Status Display Display Only Readers Currently In Alarm Display All Readers Configure Remote Events Display Display Only Alarms Al
53. ccess Group for each location NIM in the system Each Access Group defines access to all access control readers that are at a particular location i e that are controlled by a particular NIM Create Default Access Group with no access for each Location NIM and allocate itto all personnel who are marked as global or belonging to this Location Conversion Report Include SQL trace Convert 95 ATRACS Operators Manual March 2006 10 Help Menu Borer Data Systems ATRACS v2 04 File Sign off Update List Action Report Tools Diagnostics B36 Reader Status f Unack Alarms Log File Status 17 08 15 Back Door Right R 177326 Card Not Allocated 17 08 15 Back Door Right R 177326 Card Not Allocated Reader Status Remote Events Log File Status Back Door Right 177326 Card Not Allocated Front Door Left 141896 Palmer F N Front Door Left 141896 Palmer F N Access Not Made Back Door Left 104540 Hollingsworth C V Back Door Right 60528 Barker Mrs AR Front Door Left 17126 Archer M 3 Front Door Left Front Door Left Reader Disconnected Reader Disconnected dm quo Northern Office RMU Contact Lost Wed 01 02 06 12 34 05 The About Borer Data Systems ATRACS window includes the ATRACS system and database version numbers About Borer Data Systems ATRACS System Version borer MUN DATA SYSTEMS ATRACS Automated time recording access control and safety Borer Data
54. ciated with and what type the association is The available types of association are as follows Security Control Host In This type of association exists when the SLIO is to operate as a Security Control Unit The associated device will be a card reader that controls entry through a door Locker Control Reader This type of association exists when the SLIO is to operate in a locker control mode The associated device will be a Locker Control card reader Associated Device 2 Digital I O Units only These fields specify a second device that this SLIO is associated with and what type the association is The only available type of association is as follows Security Control Host Out This type of association exists when the SLIO is to operate as a Security Control Unit for both the In and Out card readers at a particular door The associated device will be the card reader that controls egress through the door Process Scripting Enabled Digital I O Units only This field if ticked indicates that this Standard I O Module type SLIO is to run a process script created using the Script Editor item in the Tools menu The process script might for example carry out an airlock door function whereby two doors would be monitored and each door would be prevented from opening if the other door was already open The script itself resides in the Script subdirectory of the ATRACS directory on the ATRACS server The script has a name that includes the
55. cking This facility along with anti pass back checking is intended to make it difficult for more than one person to gain access with a single card If a cardholder attempts to use an access control reader within a few minutes of using the same or another reader access will be denied The length of time that the embargo is to be applied is held in the Time Embargo field within the reader record Report APB This field if ticked causes any reader that is employing this set of reader rules during the current time band to perform anti pass back checking Infringements of the anti pass back rules will be reported as alarms but access will still be allowed Anti pass back checking makes sure that a cardholder appears to move onto around and off the site in an orderly fashion For example a cardholder should not turn up at an inner area of the site without first entering the site Anti pass back checking is not only useful when deterring two people from sharing a single card but also for ensuring that there are no gaps in the access control strategy and that roll calls are reliable For instance a cardholder might use a reader when leaving site but then arrive on site the next day in the back of a van without using a reader Not only will that cardholder have achieved access to site in an illegal way but also if there is an emergency he she will not appear on any roll call printouts As soon as the card holder subsequently uses a card reader
56. counting Data al HH IS aimi foe Personnel List Time Accounting Data Humber 1411656 141255 2973 0528 104914 13129 34520 89584 Page Lol 2 Mame Asling C J Asling C L Bancroft Y E Barker Mrs AR Caine Mra A d Cartwright M G Chapman R G Charles R F Personnel Group Purchasing Sales Temps Purchasing Purchasing I T I T I T 57 amp tart Date 10 08 1987 10 08 1987 28 01 1998 10 08 1987 10 08 1987 14 08 1989 10 08 1987 14 08 1989 Card Token Number 666 ATRACS Operators Manual March 2006 14 03 2006 18 00 14 End Date 31 12 2020 31 12 2020 28 01 2020 31 12 2020 31 12 2020 14 08 2020 31 12 2020 14 08 2020 Card Token Humber Un dm LO CN ch Ch UD Wu l 14 03 2006 16 03 20 Extended Card Number Dec Attendance Schedule Flexi Schedule Flexi Schedule Not Defined Flexi Schedule Flexi Schedule Not Defined Flexi Schedule Not Defined 14 03 2006 16 05 14 ATRACS Operators Manual March 2006 List Personnel Access Control Data Personnel are listed to show Access Control related data Personal List Access Control Data S BIS mim foe Personnel List Access Control Data 14 03 2006 16 10 32 Location Head office Humber Hame Personnel Group Access Group 141656 Asling C J Purchasing security Staff 141255 Asling C L Sales security Statt 2973 Bancroft Y E Temps Security Staff 80528 Barker Mrs A R Purchasi
57. d readers attached to the system Command operator or system generated instruction that tells a program or hardware device to perform a particular function Communication transmission of data between devices Controller unit used to control monitor the activities of one or more hardware devices Database set of data files within a computer system appertaining to a specific application in this case access control and or attendance recording De energize disconnect power or turn off Department logical grouping of card holders Card holders within any particular department will be grouped together for the purposes of system reporting Digital I O Unit device which is able to monitor switch external digital sensors latches Disk type of device for storing information in a magnetic form It may be removable from the computer or built in Distributed intelligence provision of rules and data to hardware devices such as card readers enabling them to make decisions without referring to the controlling computer Door strike electronic device that secures a door unlocking it when told to by a reader Energize apply power or turn on Facility code unique encoding assigned to cards used at a particular installation Infrared light source invisible light wavelength c 900nm used to read data encoded on cards 97 ATRACS Operators Manual March 2006 Logging recording of events in time sequence Each event c
58. d Time 2400 PLN Codes v Time Band 2 Start Time 09 00 Inhibit Entry Report APB ShuntAlarm Time Emb Enforce APB End Time 17 00 PLN Codes General Time Bands 1 2 Time Bands 3 4 Time Band 5 Emergency Start Time This field specifies the time of day that the current time band becomes active End Time This field specifies the time of day that the current time band ends If both the Start and End Time values are 00 00 the band is not used Note that midnight at the end of the day is denoted as 24 00 38 ATRACS Operators Manual March 2006 Unlock Door This field if ticked causes the door controlled by any reader that is employing this set of reader rules during the current time band to be unlocked thereby allowing free access to everybody It will also cause the door alarm to be shunted such that any door alarm conditions will be inhibited Shunt Alarm This field if ticked causes any reader that is employing this set of reader rules during the current time band to energize its alarm shunt relay thereby inhibiting any alarm condition should the door be forced or held open Inhibit Entry This field if ticked causes access to be prohibited to all cardholders at any reader that is employing this set of reader rules during the current time band Time Emb This field if ticked causes any reader that is employing this set of reader rules during the current time band to perform time embargo che
59. d card readers or other devices should be included in the report 83 ATRACS Operators Manual March 2006 A NIM Authorisation This checkbox if ticked indicates that the report should include TCP IP NIM Authorisation events These events occur whenever the NIM authorises access for a cardholder By default the NIM does not send these events to ATRACS but it can be made to if necessary G Normal Greens This checkbox if ticked indicates that the report should include successful cardholder card transactions which cause the green LED on the card reader to illuminate Note that the reporting of successful key coded transactions at time recording card readers and successful transactions at muster card readers is controlled by separate checkboxes see below K Key Coded Greens This checkbox if ticked indicates that the report should include successful cardholder transactions at time recording readers where a T A code has been entered using the keypad M Muster Greens This checkbox if ticked indicates that the report should include successful cardholder card transactions at muster readers T Wrong T A Reader This checkbox if ticked indicates that the report should include cardholder transactions at out of bounds T A readers controlled by pre TCP IP NIMs R Red Transactions This checkbox if ticked indicates that the report should include unsuccessful cardholder card transactions which cause the red LED on the card read
60. days Iv Iv Access Rules Digitals General View Create Delete Report Action Locations Create Records For any data types that are ticked here the system operator will be allowed to create new records using the appropriate Update function For instance if the Personnel field is ticked the operator will be allowed to create new personnel records using the Update Personnel window Update Operators Alter The Alter page of the Update Operators window allows you to view alter the following information within a system operator s record Update Operators Operator Number Name BORER Alter Records Personnel Attend Rules Iv IP Cameras v Operators Locations Iv Alarms Holidays iv v v Readers iw System Settings v v v Access Rules General View Create Alter Delete Report Action Locations Digitals Alter Records For any data types that are ticked here the system operator will be allowed to alter records using the appropriate Update function For instance if the Personnel field is ticked the operator will be allowed to alter personnel records using the Update Personnel window 2 ATRACS Operators Manual March 2006 Update Operators Delete The Delete page of the Update Operators window allows you to view alter the following information within a system operator s record Update Operators Operator Number Name BORER Delete Records Personnel Attend Rules Iv IP Camera
61. dholder is considered by the system to be active Outside this period the cardholder will not be able to gain access at access control card readers In addition time and attendance calculations will not be carried out for a cardholder outside this period Home Location This field is usually set to Not Defined However in a multi site application this field can be set to the location where the person is based If this is done only system operators who have been given access to data relating to that location will then be able to modify the person s record Update Personnel Badge The Badge page of the Update Personnel window allows you to view alter information within a cardholder s record that is related to ID card production Update Personnel mg m amp cose Personnel Reference Number Name Hamilton Jenny Biss Bg Badge Template Name Head Office Staff Badge Print Required Iv signature es uw 2 8 General Badge Time Access Notes Web Badge Template Name This field specifies the badge template that should be used when this cardholder s ID card is printed The badge templates themselves are set up using the BadgeMaker item in the Tools menu Badge Print Required This field is used to indicate that the cardholder s ID card needs to be re printed Signature In addition to being associated with a picture file containing the cardholder s photograph each cardholder s record can if req
62. dle two sections on the status line at the bottom of the window show the status of any NIM that is not in the normal state If more that one NIM is in an abnormal state the NIM statuses are displayed one after the other in rotation NIMs can be reported as Contact Lost if they have not communicated for a few minutes Muster Situation if a Muster Situation involving the use of Muster card readers is in progress on the NIM and Emergency Situation if an Emergency Situation due to a fire alarm etc is in progress on the NIM By selecting the appropriate tab the Main window can be made to display the following in place of the Unacknowledged Alarms and Remote Events lists Borer Data Systems ATRACS v2 04 File Sign on Reader Status Unack Alarms Back Door Left Back Door Right Front Door Left Front Door Right second Floor Back second Floor Front Second Floor Left Second Floor Right Remote Events Log File Status Empty Max Remote Events File Curbing Due System Events File EE Curbing Due Attendance Data File Northern Office RMU Contact Lost Wed 01 02 06 12 34 05 Log File Status the status of the ATRACS log files Remote Events System Events and Attendance Data is displayed If the display shows that any of the files has gone past its configured maximum size the system will continue to function as normal The only detrimental effects will be that obtaining data from the file will take longer and the ATRACS data
63. e deletion not be allocated to any Access Group at the Location 53 ATRACS Operators Manual March 2006 You can copy an Access Group by clicking on the Access Group s description pressing the Copy Access Group button and typing in a description for the new Access Group Copy Access Group At Location Head Office Access Group Description Cancel The new Access Group will be identical to the one that was copied apart from its description Mass allocation of cardholders to Access Groups can be achieved by using the Access Group Wizard button First you are prompted to specify whether you wish to create a new Access Group or update an existing one If you want to create a new Access Group you will be prompted to specify the Location and Access Group name for the new Access Group otherwise you will be prompted to select an existing Access Group You will then be prompted to select whether you wish to add merge all people into the selected Access Group who are a allocated to a particular existing Access Group or b belong to a particular Personnel Group or c have a particular home Location Access Group Wizard C Add and or Merge all personnel from the following Access Group Northem Office AMU Office Hours Access M C Add and or Merge all personnel from the following Department Administration Add and or Merge all personnel with the following home location Head Office RMU If a person is alr
64. e to monitor the single manning area for movement by using P I R devices and will produce an intruder alarm if movement is detected in an area which is currently thought to be unmanned When setting up a single manning situation you must remember to program each door controller involved in the single manning activity A door controller should be programmed as either a master or an auxiliary A master door controller will administer the single manning for all the doors leading into the single manning area Controllers on all the doors other than that designated as the master must be set up as auxiliary controllers Passback Switch Access Control readers only This field if ticked indicates that this reader has an exit switch or button wired into it to allow cardholders to exit It should not be ticked 1f cardholders exit by using a handle that is not wired to the card reader or by using a second card reader Swipe Legacy readers using barcode technology only This field if ticked indicates that this reader is a swipe rather than an insert reader Extended Card No Access Control and Assembly readers only This field if ticked indicates that this card reader will be used to read cards whose numbers relate to the extended card number field within the each cardholder s personnel record rather than the card number field Read Card Serial No Access Control and Assembly readers using Mifare technology only If Disab
65. e Zone i e No Access ne x Cancel Report Type You are presented with a choice of four different list types Access Group s Access Group information showing where and when each selected Access Group gives access will be listed Single Person Access Access Group information showing where and when a single person can make access will be listed When this option is selected the Access Group list to the right of the screen is replaced by a button that allows you to select the required person Single Reader Access Access Groups Access Group information showing which Access Groups give access to a single reader and when will be listed When this option is selected the Access Group list to the right of the screen is replaced by a card reader list that allows you to select the required card reader Single Reader Access Personnel Access Group information showing which cardholders have access to a single reader and when will be listed When this option is selected the Access Group list to the right of the screen is replaced by a card reader list that allows you to select the required card reader Report Parameters The format of the information presented in the Access Group list can be adjusted by using these settings Concise List Detailed List If the Concise List option is selected instead of the Detailed List option the Access Group List will where appropriate identify card readers Access Groups and Time Zones by
66. e card reader itself see alarm 25 below or as a result of a system operator requesting a download to local card readers 025 Download instigated A card reader has requested that its database be erased and a new database downloaded This would normally only occur when a card reader has just been powered up and hence contains no database but would also occur were a card reader to suffer a reset or a database corruption 103
67. e cardholder s access rights are blocked for any reason other than because of the Access Group s that he she belongs to Boo 18 ATRACS Operators Manual March 2006 If any of the four indicators are red the cardholder s access is partially or completely blocked If all four indicators are green any limiting of the cardholder s access is determined purely by which Access Group s he she belongs to The indicators have the following meanings X If red this indicates that the current date is prior to the cardholder s Start Date or after his her End Date see Update Personnel General O Indicates that an ATRACS system operator has blocked the cardholder s access see below I Indicates that access has been blocked in accordance with a request from an imported HR file see below Note that this facility is not available in most ATRACS systems Q Indicates that access has been partially blocked because the cardholder has been marked as no longer qualified The cardholder can still gain access as usual at card readers that are not marked as Qualified Only but is barred from using card readers that are marked as Qualified Only see below Part 2 of the Access page of the Update Personnel window allows you to view alter information within a cardholder s record as follows Update Personnel gi sd amp Personnel Reference Number Name Hamilton Jenny mao amp Trace Required 5
68. e sure that a card holder does not pass his card back to another cardholder who has lost of forgotten his card Area Details Local Access Control Time Recording Muster Locker Control and Assembly readers only These fields are used by the older Dos and Windows type NIMs They are not used by the new Lan Wan TCP IP NIMs The To and From fields correspond to those in Area Details and for simplicity they can be set to the same number as the Area specified in Area Details For instance if the To field 1n Area Details 1s an Area called XYZ and XYZ 1s Area number 3 then 3 can be entered in the To field in Area Details Local These fields are used by the older NIMs to perform anti passback checks etc The From and To Internal fields are used to specify whether or not the Area is internal to the NIM For instance a NIM controlling card readers in a building on a site with lots of other buildings would treat all areas within the building as internal but the area outside the building as external even though cardholders in that Area would still be on site Again these settings are used by the older NIMs as part of anti passback checking Arrive On Site Depart from Site Access Control Time Recording Muster Locker Control and Assembly readers only These fields are used to indicate whether a cardholder should be logged onto or off site when he she uses this card reader 32 ATRACS Operators Manual March 2006 If only the Arr
69. ea Number The Area Number provides the main reference for the record within its file It must be unique and cannot be altered when editing the record Area Number is reserved as the offsite area Onsite areas are numbered 2 upwards Description This field is used to give each Area record a description The description must be unique i e not used by any other Area record Location This field identifies the Location of this Area and is filled in automatically when a card reader record is allocated to this Area using the card reader s Location Update Muster Points The Update Muster Points window allows you to create amend or delete Muster records One or more muster card readers can be associated with each Muster Point During a muster situation system operators can use the Roll Call item in the Reports menu to list all people currently present at any particular muster point e Update Muster Points Muster Point Number Description Main Car Park Location Y Muster Point Number The Muster Point Number provides the main reference for the record within its file It must be unique and cannot be altered when editing the record Description This field is used to give each Muster Point record a description The description must be unique i e not used by any other Muster Point record Location This field identifies the Location of this Muster Point and is filled in automatically when a muster card reader record i
70. eady a member of this access group they will not be added multiple times lt Back Continue Finish Cancel You will then be presented with a final window which is currently inactive but which is intended in the future to allow you to exclude cardholders according to various criteria from being allocated to the Access Group Press the Finish button and the allocation of cardholders to the specified Access Group will commence 54 ATRACS Operators Manual March 2006 5 List Menu The List menu is composed of menu items that allow you to list records within the ATRACS database In general there is one item in this menu for every item in the Update menu Borer Data Systems ATRACS v2 04 File Sign off Update MISA Action Report Tools Diagnostics Help Personnel Personnel Groups Operators Reader Status 17 08 15 Back D 17 08 15 Back D Card Not Allocated Card Not Allocated Card Readers etc Digitals Locations Alarms Holidays Access Control Settings Time Accounting Rules 177326 Card Not Allocated 141896 Palmer F N 141896 Palmer F N Access Not Made 104540 Hollingsworth C V 60528 Barker Mrs AR 17126 Archer M 5 Back Door Right Front Door Left Front Door Left Back Door Left Back Door Right Front Door Left Front Door Left Front Door Left Reader Disconnected F0 Q8 Q d Reader Disconnected Northern Office RMU Contact Lost Wed 01 02 05 12 34 05 When selected each of the List
71. ed record Display the first record in the file Display the previous record in the file Display the next record in the file Undo the changes made to the displayed record since the last save Create a new record by copying the displayed record Note that if you step from one record to another any changes that you have made to the initial record will automatically be saved to the database 12 ATRACS Operators Manual March 2006 Searching for a record press the Search button and a window similar to the one shown below will be displayed Identify the record that you wish to locate and then press the Ok button to select and display the record You can search for a record by number or name or in the case of personnel records card number or extended card number if enabled Select Person Select Person By Person Details Number Name Q Ref Number n1 26 Card 3840 Card C Extend Card Name Archer MS Select Person Archer M S Personnel Group WT Bancroft Y E Barker Mrs AR Caine Mrs A J Cartwright M G Chapman RG Charles RF Charlston C J Constantine J Davies Miss HA wv OK X Cancel Copying a record allows you to create records based on existing records in order to save time editing For instance you might wish to create a new access group which differs only slightly from an existing access group It may be quicker to copy the existing access group into a new record and then make the small change requi
72. em operator signs onto ATRACS or signs off a sign on off event is stored in the system events log This checkbox if ticked indicates that system operator sign on offs should be included in the information displayed For each event the information that is displayed comprises the date and time of the event the ATRACS terminal number that the event occurred on in the T column the event type e g NIMContactLost and text giving details about the event e g in the case of an EmployeeChanged event the number and name of the person whose record was changed is displayed If you click on an event to highlight it the number and name of the system operator who caused the event if any is displayed as is the number of the event within the system events table 85 ATRACS Operators Manual March 2006 8 Tools menu The Tools menu comprises configuration tools for setting up system terminal and registry information etc a script editing tool to allow scripts intended for use in SLIOs to be created and a badge design review printing tool Borer Data Systems ATRACS v2 04 File Sign off Update List Action Report BWS Diagnostics Help System Configuration Terminal Configuration Reader Status f Unack Alarms L Registry Configuration 17 08 15 Back Door Right Personnel Note Labels Configuration ard Not Allocated 4 17 08 15 Back Door Right Script Editor ard Not Allocated Badge Maker Reader Status Remo
73. em operator to specify how the day should be treated from an Access Control and from a T A point of view Typically bank holidays are treated like a Sunday for the purposes of Access Control and T A but any other day of the week can be selected if required There is also an 8 day type called Hol and in the case of the Time Accounting Day Type two further day types called Alternative 1 and Alternative 2 These extra day types can be used to specify rules that do not match those that apply on any of the standard weekdays For instance in the case of a company that works half a day on Christmas Eve a Holiday record could be defined for the day and the Hol day type specified as the Access Control and Time Accounting day type The Access Control and T A rules could then be set up to operate for a half day on Hol type days e g the Reader Rules for the Hol day type could specify that the building s front door should be unlocked from 09 00 until 13 00 and then locked again The Update Holidays window allows you to create amend or delete Holiday records Update Holidays ril Close Number Description Christmas Details Holiday Date 25 1 2 2005 Mon Access Control Day Type Sunday Time Accounting Day Type Sunday Attendance Code Not Defined Override Existing Code a Holiday Date This field specifies the date on which this record will be active Access Control Day Type This field specifies how the Access Contr
74. entify cardholders who are not longer using the system For instance a cardholder may no longer be employed but perhaps the operators of the ATRACS system were not told By regularly using the long term absence report to list cardholders who have not been onsite for perhaps the last month the system operator can identify cardholders who should potentially have their access permissions removed in case someone else acquires their card and tries to access the site Historical Roll Call The historical roll call allows you to list which people were present in which Areas at a specified point in time or at some point during a specified period of time in the past The Area that each cardholder was in and the date and time of his her last successful card transaction at the time are listed When you select this type of report and press the OK button you will be prompted to enter more selection criteria before the report is produced You will be asked to specify whether you are interested in which cardholders were present at a particular point in time or which cardholders were present at some point during a particular period of time You will be prompted to specify the date and time of the point in time or the date and time of the start and end of the time period You will also be prompted to indicate how far back in the remote events table you wish the program to search for relevant data This is because the system works out where cardholders were at a given t
75. er Printing identifies the workstation or file server on which the software is running 88 ATRACS Operators Manual March 2006 La Update System Terminal Configurations Terminal Number Description Atracs Server Photo Capture Badge Printing Photo Capture Type Video MCI Photo Capture Photo Capture Enabled IP Camera Badge Printing Enabled BadgeBuilder Details Present On This Terminal Photo Capture Details Bitmap bmp JPeg jpg z General Photo Capture Badge Printing Photo Badge Capture Printing Photo Capture Enabled ticked will allow you to take photographs using either a web cam or video capture card and camera Badge Printing Enabled ticked will allow the workstation to produce ID cards if equipped with a suitable card printer Photo Capture Type Video MCI photo capture ticked identifies the workstation as equipped with MCI compliant video frame capture board and CCTV camera TWAIN photo acquisition ticked identifies the workstation as equipped with a TWAIN compliant Web Cam or Scanner Badge Maker Details Use Badge Maker ticked identifies that the PC is loaded with Badge Maker software which will be used for any photo capture and badge printing IDC Path this 1s the path to the directory which holds the Badge Maker database where template designs etc are stored Photo Capture Details The following fields are only active if the native ATRACS photo ca
76. er to illuminate The report will also include other types of transactions that result in a transaction alarm alarms numbered 201 upwards see List Alarms but do not necessarily cause a red LED at the card reader These include Trace alarms and Muster Initiated alarms P Passback Switches This checkbox if ticked indicates that the report should include uses of reader monitored exit switches Reader Alarms This checkbox if ticked indicates that the report should include the occurrence of reader monitored alarms such as Reader Disconnected or Tamper Reader Alarms Clear This checkbox if ticked indicates that the report should include the clearance of reader monitored alarms S Digital Alarms This checkbox if ticked indicates that the report should include the occurrence of SLIO monitored alarms such as fire alarms U Digital Alarms Clear This checkbox if ticked indicates that the report should include the clearance of SLIO monitored alarms The Remote Events Report lists cardholder transactions and reader SLIO monitored status changes Remote Cvonts Log Lele PS el et ios Remote Events Repor 20 03 2006 09 19 14 Personrel All personnel Stan date time 09 05 2006 14 58 3U Headers All local readers End dates tne 0970372006 22 16 04 sHectdeyants GREMT R Dater Time Reader Person Card Digital Input Alarm Absence Code 03 03 2006 51 35 Car Park Barrier E G 141656 Asling C J Qs 03 2
77. eral View Create Alter Delete Report Action Actions The system operator will be allowed to carry out any of the actions ticked here Update Operators Locations The Locations page of the Update Operators window allows you to view alter the following information within a system operator s record Update Operators Operator Number Locations To Supervise Iv Head Office Iv Northern Office Iv Scottish Office Clear All Select All General View Create Alter Delete Report Action Locations Actions The system operator will be allowed to access data relating to the ticked Locations 29 ATRACS Operators Manual March 2006 Update Card Readers etc The Update Card Readers etc menu allows you to select which card reader related record type you wish to update You may select from Readers Other Devices card readers digital alarm monitors etc Reader Rules time banded rules that access control readers etc should follow Areas individual parts of one or more sites that have access in and out controlled by card readers Muster Points places where muster card readers are located Lockers card reader controlled lockers and Network Interface Modules NIMs devices which monitor and control groups of card readers etc and communicate back to ATRACS Sign off List Action Report Tools Diagnostics Help Personnel Personnel Groups vader ot La File Status Operators eee Card
78. ers etc b Diaital Personnel Search FIN Codes Locations Alarms Holidays Access Control Settings amp Time Accounting Rules List Personnel Select Location and Personnel In the case of List Personnel Access Control Data you will be prompted to select a Location This is because the access rules that apply to each person are Location based In the case of all the personnel lists except Personnel Search you will be prompted to select which personnel you wish to list and which order they should be listed in Select Personnel Select Personnel Range select Grouping Specific Personnel Group s By Personnel Group All Staff By Access Group All Contractors No Grouping All Visitors single Access Group select Order By Name single Person 2 By Reference Number By Card Number C Select Personnel Range You can choose to list personnel belonging to any or all Personnel Groups or you can limit the list to staff or contractors or visitors or you can depending on the type of list limit the list to personnel who belong to a particular Access Group or Attendance Schedule or you can select a single person If you have chosen to select personnel who belong to any or all Personnel Groups you will be prompted to choose which Personnel Group s are to be included If you have chosen to select personnel who belong to a particular Access Group or Attendance Schedule you will be prompted
79. ess Control configures ATRACS for access control Time Accounting configures the system for full time accounting optional Time on Site configures the system for time on site reporting ATRACS Web Intranet enables the intranet option Badge Maker enables the Badge Maker photo capture option Log File Curbing ATRACS web Update System Configuration Log File Curbing determines how many days of information are to be held within each of the three main ATRACS log files The maximum size and curbing parameters for each of the files are set here together with a flag to specify whether file curbing should be performed automatically by the system or whether it should be left to the operator The maximum size determines how many days of information each log file can hold before curbing becomes due while the curbed size parameter determines how many days of information will be left after curbing has occurred When a file is curbed automatically or by the system operator the oldest data within the file is deleted e Update System Configuration Log File Curbing ATRACSWeb Configuration Max Curbed Auto Days Days Curb Initial Log in Period Days Remote Events TN zl a m n Psw Expiry Period Days Attendance Date UN he i m Failed Psws Until Lock out System Events 40 32 a Lock out Period Mins Access Code DAwiubLgXPfBoDse General Personnel Lag File Curbing ATRACSweb The Log File Curbing and ATR
80. f ticked this field will allow the cardholder to access VISITORWEB a visitor management package that optionally forms part of ATRACSWEB May Add Visitors For Other Employees If ticked this field will allow the cardholder to book visitors for other people May View The Diary Of Other Employees If ticked this field will allow the cardholder to view the visitor diary of other people 23 ATRACS Operators Manual March 2006 Part 5 of the Web page of the Update Personnel window allows you to view alter information within a cardholder s record as follows Update Personnel Personnel Reference Number Name Hamilton Jenny maas Visitorvveb Group Access TA ABC Contractors d a d Iv Accounts da a Iv Administration Iv XYZ Computers Clear All Select All 9 amp FARA CIEE General Badge Time Access Notes Web VisitorWeb Group Access Any personnel groups that are ticked in this list will be available to the cardholder when he she is using VISITORWEB You can use the two buttons under the list to tick or untick all personnel groups in one go Update Peronnel Groups Each cardholder defined within the ATRACS database is allocated to a Personnel Group The identity of the Personnel Group to which a cardholder belongs is one of the parameters that is entered into the cardholder s personnel record Several ATRACS functions in particular the production of personnel reports use Personnel Groups
81. green to show that it has been selected To deselect a day click on it again and the associated indicator will revert to red Note that the Hol day type may apply on certain days that are configured as holidays see Update Holidays Note also that Changes to Time Zone records are saved by the system automatically Update Access Groups Create Access Group Access Group Wizard NIM Locations Access Groups Readers B NIM Locations n Close Edit Time Zones At Location Head Office Time Zones Available At Location Head Office Description Stat End MTWTFSSH BHHHHHEHEBH 0257 BHBHBBBNEEN 0258 ERELL OO0000000 BI E Scottish Office HEAD OFFICE 12 05 HEAD OFFICE TZ 06 HEAD OFFICE T2 07 HEAD OFFICE TZ 08 HEAD OFFICE T2 09 HEAD OFFICE T2 10 HEAD OFFICE TZ 11 HEAD OFFICE TZ 12 HEAD OFFICE TZ 13 HEAD OFFICE TZ 1 4 HEAD OFFICE TZ 15 HEAD OFFICE T2 16 HEAD OFFICE TZ 17 0273 y Midnight T Description Cleaners Hours PM Start 18 00 End 20 00 Active Days Mon Tue Wed Thu Fri Sat Sun Hol Lm HM HM HE Once you have defined the Time Zones for a selected Location you can start to define Access Groups Press the Create Access Group button and the following window will be displayed Edit Access Group At Location Head Office Access Group Description Security Staff Default Access Group Cancel Enter the required Access Group description and press
82. h 2006 The Update menu is composed of menu items that allow you to create alter or delete records within the database For instance you can add a new cardholder to the personnel file or amend the name of a card reader in the card readers file Borer Data Systems ATRACS v2 04 File Sign off AMTEGA List Action Report Tools Diagnostics Help Personnel Reader St Operators 17 08 15 17 08 15 Card Readers etc Digitals Locations Alarms Holidays Personnel Groups 177326 177326 Access Control Settings Time Accounting Rules IP Camera Settings Back Door Right Front Door Left Front Door Left Back Door Left Back Door Right Front Door Left Front Door Left Front Door Left I Digna d 177326 141896 141896 104540 80528 17126 Northern Office RMU Palmer F N Palmer F N Hollingsworth C V Barker Mrs A R Archer M 5 Contact Lost Card Not Allocated Card Not Allocated Card Not Allocated Access Not Made Reader Disconnected Reader Disconnected Wed 01 02 06 12 34 05 Each of the standard Update menu items presents you with a navigator that allows you to move from record to record save or delete the current record or create new records within the database F close The navigator buttons provide in order from left to right the ability to Search for a specific record Display the last record in the file Create a new record Delete the displayed record Save the display
83. hasing Drake AC OM Head Of Hamilton J D Location ea ice Heybum KI Area Car Park Keith T F Martin R D Muster Point Sails Date Time 16 03 2008 09 05 24 Poole AF Richards AD Sherringham Mrs T H Smith B J Select New Area Or Muster Point Area Building 001 Muster Point None X Cancel ffi Close Select a cardholder from the list to the left of the window Information about where the cardholder is currently located and when he she last used a card reader is displayed to the right of the window If you wish to relocate the cardholder to another Area press the Area button and select an Area from the drop down list of Areas If you wish to relocate the cardholder to a Muster Point press the Muster Point button and select a Muster Point from the drop down list of Muster Points Then press the OK button Relocate En Masse The Relocate En Masse window allows you to relocate cardholders en masse Relocate Personnel En Masse From Local Ar Select Action Move All People Off Site Move People Present Since Before Date 15 03 2006 Time 00 00 00 v x Af cose If you wish to relocate all cardholders who are registered as having been on site for a long time to the off site Area select Move All Long Term Attenders Off Site select a date and time and press the OK button All cardholders who are recorded as being on site but who have not used a card reader since before the specified da
84. he Include Offsite Area checkbox is ticked people who are offsite as well The Area that each cardholder is in and the date and time of his her last successful card transaction are listed Muster Report The muster report lists cardholders who are registered as being at Muster Points Typically this report might be used in an emergency or during a fire drill when cardholders are expected to make their way to the Muster Point s The Muster Point that each cardholder is at and the date and time of his her arrival there are listed Missing Persons The missing persons report lists cardholders who are recorded as being on site but who have not reached a muster point Typically this report might be used in an emergency or during a fire drill when cardholders are expected to make their way to the Muster Point s The Area that each cardholder is in and the date and time of his her last successful card transaction are listed The date and time of the cardholder s last recorded card transaction should be taken into account before sending someone into a burning building to locate the cardholder If the cardholder has not used a card reader today he she may actually not be on site having left site on a previous day without using a card reader Long Term Presence The long term presence report lists cardholders who have been on site since before a particular date and time A date and time selection panel replaces the Areas selection list when this optio
85. he system operator The maximum size determines how many days of information can be held by each log file before curbing becomes due while the curbed size parameter determines how many days of information will be left after curbing has occurred When a file is curbed automatically or by the system operator the oldest data within the file is deleted If curbing is not set to take place automatically then it will be necessary to manually curb the log files The Curb Log Files window allows you to do this Note that the curbing of the Remote Events Log file will not occur if records with spurious date time values are detected within it If such records are detected it may be possible to fix them by using the Check Database Integrity function see above If not then you should be able to fix them using Borer s database engineering program DBEdit exe Contact Borer for a copy of the program and assistance in using it Curb Log Files Curb Log Files Remote system Attendance Events Events Data Earliest Date On File 10 07 2000 29 06 1 999 10 07 2000 Latest Date On File 16 03 2006 16 03 2006 15 03 2006 Log File Type Curb Before Date 23 02 2005 11 01 2006 23 02 2005 Curb File Curb File Curb File Update NIMs If you suspect that the data held on any particular NIM Network Interface Module is out of date or incorrect you can use the Update NIMs window to force a download of data to the NIM Update Network I
86. his field will allow the cardholder to use ATRACSWEB to view his her own T A data View Group T A Data If ticked this field will allow the cardholder to use ATRACSWEB to view the T A data of any cardholder who belongs to any of the personnel groups selected in part 3 of the Web page of the Update Personnel window see below Request Own T A Adj If ticked this field will allow the cardholder to use ATRACSWEB to request adjustments to his her own T A data e g to add a missing clocking Note that ATRACS will not implement the requested adjustments until they have been authorized by a supervisor Request Group T A Adj If ticked this field will allow the cardholder to use ATRACSWEB to request adjustments to the T A data of any cardholder who belongs to any of the personnel groups selected in part 3 of the Web page of the Update Personnel window see below Note that ATRACS will not implement the adjustments until they have been authorized by a supervisor Authorize Group T A Adj If ticked this field will allow the cardholder to use ATRACSWEB to authorize requested adjustments to the T A data of any cardholder who belongs to any of the personnel groups selected in part 3 of the Web page of the Update Personnel window see below ATRACS will then implement the adjustments Can t Authorize Own Adj If ticked this field will prevent the cardholder from authorizing his her own adjustment requests Web Clocking If ticked this fie
87. ice Head Office RMU Northern Office RMU Scottish Office RMU Page loft Typ En Em Da IM d ATRACS Operators Manual March 2006 15 03 2006 17 33 28 15 03 2006 17 35 53 m T Locker I O Device Floor Floor Floor Floor Floor Floor Floor Floor Ground Ground Ground Ground Ground Ground Ground Ground Lockers Lockers Lockers Lockers Lockers Lockers Lockers Lockers vm B REB Rc co oo O CO OO CO 00 OO ex OQ amp WN Fe HH HF HH HRY 15 03 2006 17 37 06 CAN Baud Rate Chan 1 Chan 2 Chan3 Chan 4 125000 125000 125000 125000 Dos 1 0 0 0 0 IP 1 65 125000 125000 125000 125000 ATRACS Operators Manual March 2006 List Digitals The List Digitals menu allows you to select which kind of Digitals Inputs or Outputs you require List Digital Inputs Digital Input records are listed Digital Inputs List Digital Inputs List 15 03 2006 17 57 40 Number Description Type Chan Alarm Group Reception Fire Alarm I O Module 101 Back Door Fire Alarm I 0 Module 101 List Digital Outputs Digital Output records are listed Digital Qutpute List AHAA ela foe Digital Outputs List 15 03 2006 17 58 18 Humber Description Type Device Alarm Dialler 1 I O Module Alarm Dialler 2 I O Module List Locations Location records are listed Roader Locales List a 1 1 1 1 BIA iu fio Locations List 15 03 2006 18 06 17 Descri
88. ill cause all cardholders whose records have expired and who therefore are barred from using any access control card readers to be included in the report The date range can if required be specified to be in the future For instance you could list all people who will expire during the rest of this month by setting the start date to today and the end date to the last day of the month Person Has Not Yet Started If you select this category cardholders will appear in the report if their Start Date see Update Personnel has not yet been reached These cardholders are barred from using any access control card readers Access Blocked By Operator If you select this category cardholders will appear in the report if they have had their access to all access control card readers blocked by a system operator see Update Personnel Access Blocked By Import If you select this category cardholders will appear in the report if they have had their access to all access control card readers blocked in response to a request from a third party system that has been configured to interact with the ATRACS database via data imported by ATRACSPOLL see Update Personnel Person Not Qualified If you select this category cardholders will appear in the report if they are marked as not qualified see Update Personnel These cardholders are barred from using any access control card readers that require cardholders to be marked as qualified see Update Reade
89. ime by monitoring their card transactions during the hours or days leading up to that time Customers whose business closes down at night would typically specify that the system should check cardholder transactions from the start of the day that includes the time point period for which the report is being taken Customers who have staff who might be in attendance for perhaps three days at a time without leaving site would probably specify that the system should check cardholder transactions from four days before the day that includes the time point period for which the report is being taken Grouping You may select whether or not you wish the report to group cardholders by Personnel Group or where appropriate by Area or Muster Point Order By You may select whether you wish cardholders to be listed in name order or reference number order Select Personnel You may select that a single specified cardholder be reported on or that all cardholders who belong to one or more specified Personnel Groups be reported on Select Area s You may select which Areas should be included in the report including or excluding the off site area In the case of a muster report this is replaced by a Muster Point selection list The Roll Call Report lists where personnel are currently located and the date and time of their last successful card transaction Roll Call Report IA sla fce Roll Call Report 17 03 2006 12 01 08 Personnel All per
90. inal Configurations Terminal Number Description Atracs Server Screen Refresh Intervals secs Interface Preferences Status Displays 2 Event Displays 2 Calendar Date Selection lv Remote Events Display Settings Alarms Clears Only C All Events Except NIM Authorise Locations To Monitor iv Head Office iv Northern Office All Events iv Scottish Office Reader Status Display Settings Readers In Alarm Only C Readers In Alarm Downloading Clear All select All XI ENHBS General Photo Capture Badge Printing Hot Keys The terminal configuration window allows you to set up the PC to suit your own preferences Status Displays sets the time interval in seconds for refreshing the status on the bottom line of the main window Event Displays initiates the time interval between updates of the main window Remote Events and Unacknowledged Alarms displays Calendar Date Selection determines whether or not date inputs on this PC should be done by using a calendar style date prompt This window configures the workstation for Photo ID capture and badge printing Any workstation equipped with appropriate hardware can be set up for Photo ID capture badge printing or both In an enterprise application you may want to take photographs at any of several site but issue cards from only one location ATRACS allows you to do this as photo capture can be divorced from badge printing Terminal Numb
91. ing the ATRACSWEB web page several networked client PCs perhaps each in a different town running the ATRACS program and several networked NIMs perhaps each in a different town with card readers attached ATRACS Operators Manual March 2006 2 Starting ATRACS Starting ATRACS To start ATRACS double click the ATRACS icon If the ATRACS system has a mixture of old style DOS based NIMs and new style IP NIMs the following window will be displayed This allows you to select whether ATRACS should run in old Legacy DOS Mode not documented in this manual or new Island Site Mode Usually Island Site Mode is the mode that is required but if you wish to perform certain actions in particular setting up Access Control criteria relating to the DOS based NIMs then Legacy DOS Mode should be selected Dual Mode Island Site DOS Nim s Detected i The ATRACS database has DOS MiMe defined init DOS MiMe do nat support the Island Site access model so you must select which access mode to operate in DATA SYSTE M 9 Ta view or alter access control information relating ta DOS NIMs select Legacy DOS Made otherwise select Island Site Mode Once selected to change to the altemate mode exit from ATRACS and restart it to return this dialog Automated time recording access control and safety Legacy DOS Mode Main Window Once ATRACS has been started the ATRACS main window will be displayed Borer Data Systems ATRACS
92. ive indicator is set cardholders who use this reader will be flagged as being on site If only the Depart indicator is set cardholders who use this reader will be flagged as being off site If neither indicator is set cardholders who use this reader will retain their current on off site status If both indicators are set the reader is capable of registering cardholders as going on and off site for instance Time Recording card readers are often used to register both arrival and departure Local Decisions Access Control Time Recording Locker Control and Assembly readers only This field if ticked indicates that the card reader is to operate in local decisions mode In this mode the reader will immediately start making decisions e g whether or not to unlock a door for a particular cardholder in the event of no reply being obtained from the NIM rather than giving a Red to the first cardholder transaction and then starting to make local decisions if the NIM remains out of contact Time Recording Access Control and Assembly readers only This field if ticked indicates that cardholder transactions at this reader should be used for time recording purposes Local Alarm Access Control Locker Control and Assembly readers only Each Access Control Locker Control or Assembly reader s door controller has an alarm output If this field is ticked the alarm output can be used to control an audible visual alarm local to the ca
93. k condition has arisen A cardholder has attempted to gain access when recorded as being on site 206 Exit tried when out An anti passback condition has arisen A cardholder has attempted to leave site when recorded as being off site 207 In unexpected place A cardholder is trying to move from an area that he she was not recorded by the system as being in hence causing an anti passback condition 208 Access under duress A duress code has been entered in association with a P I N code as part of an access transaction 209 Time embargo A transaction has taken place within the current time embargo span being applied to the cardholder 210 Reader not authorised A cardholder has attempted to clock on or off at an attendance terminal he or she is not entitled to use 211 Card not recognised A card has been used which is not defined within the system s personnel file as belonging to anyone 212 Invalid absence code An absence code has been used which is not recognised by the system 213 Access not made Cardholder access was granted but not made 214 Wrong card issue no The card used has an issue number that differs from the correct issue number for that card 215 Card expired 99 ATRACS Operators Manual March 2006 A cardholder is outside the date band within which he she may make access 216 Transaction repeat Access not been granted because the card reader has failed to get confirmation of access from the PC 218 Depar
94. l Decisions Swipe i Time Recording Extended Card No T Local Alarm Read Card Serial No Qualified Only M Disabled Associated Entry Reader C Read Mifare Not Defined Read Swap Mifare Alarm Shunt secs General Details Reader Rules Area Details Access Control Time Recording Muster Locker Control and Assembly readers only ATRACS designates parts of a site that have access both in and out controlled by Access Control card readers as Areas Within the Area Details the From field specifies the Area from which cardholders approach the card reader and the To field specifies the Area in which they will find themselves if they successfully use the card reader Typically in the case of card readers other than Access Control card readers the To and From Areas are the same i e the card reader is situated within an Area not acting as a gateway from one Area to another Access Control card readers also often have To and From Areas set to the same value This is the case whenever the card reader controls access through a door where exit through the door is achieved by use of a button or handle rather than by a card reader The use of Areas with Access Control card readers controlling entry to and exit from the areas allows the system to know which area each cardholder is in by examining his her last card reader transaction Areas are also used by the new Lan Wan TCP IP NIMs to carry out anti passback checks to mak
95. ld will allow the cardholder to use ATRACSWEB to clock on off instead of using a T A card reader The clocking is made for the current date time and is automatically authorized 22 ATRACS Operators Manual March 2006 Part 3 of the Web page of the Update Personnel window allows you to view alter information within a cardholder s record as follows Update Personnel Close Personnel Reference Number Name Hamilton Jenny Image AtracsWeb Group Access l ABC Contractors IPM Accounts Iv Administration Iv LT Iv Purchasing Iv Sales iv Temps XYZ Computers lt Clear All Select All General Badge Time Access Notes Web AtracsWeb Group Access Any personnel groups that are ticked in this list will be available to the cardholder when he she is accessing T A data using ATRACSWEB but only if he she has View Group T A Data ticked see above You can use the two buttons under the list to tick or untick all personnel groups in one go Part 4 of the Web page of the Update Personnel window allows you to view alter information within a cardholder s record as follows Update Personnel Ee mim amp Close Personnel Reference Number Hl Name Hamilton Jenny Li QR Access To VisitorWeb iv May Add Visitors For Other Employees May View The Diary Of Other Employees H General Badge Time Access Notes Web Access To VisitorWeb I
96. led is selected the card reader will read the card number from the data area of the card Otherwise the card reader will read the card s serial number inverting it if Read Swap Mifare is selected 33 ATRACS Operators Manual March 2006 Initiate Muster Situation Muster readers only If this field is ticked the first cardholder to use this card reader when the NIM is not already in a muster situation will trigger a muster situation on the NIM ATRACS will display a Muster Initiated alarm and report the NIM as being in a muster situation This will alert the system operators who may then monitor the situation using roll call missing persons reports etc Initiate Emergency Muster readers only If this field is ticked the first cardholder to use this card reader when the NIM is not already in an emergency situation will trigger an emergency situation on the NIM ATRACS will report the NIM as being in an emergency situation and the NIM will broadcast a message to all card readers to indicate that those card readers that have emergency Reader Rules defined should follow these rules instead of their usual rules For instance the emergency rules might tell a card reader to unlock the door to allow free access to people trying to evacuate a building Time Embargo mins Access Control and Assembly readers only This field specifies the time in the range O to 250 minutes which must have elapsed since a cardholder s previous card reader tran
97. llow ATRACS to communicate with them It specifies the IP address of the NIM in the form XXX XXX XXX XXX where XXX is a number between 0 and 255 Re Install Data If this button is pressed a fresh set of data personnel records card reader records etc will be sent to the NIM This should only be done if it is suspected that the data that the NIM holds is out of step with that in the ATRACS database NIM Enabled This field if ticked indicates that the NIM is active and communication between ATRACS and the NIM e g the sending of personnel information whenever it is updated by a system operator can proceed Emergency Acts Across NIM Channels If this field is ticked and an emergency situation is triggered by a SLIO or Muster reader connected to one of the CAN channels that this NIM controls the fact that there is an emergency situation will be broadcast to card readers on all of this NIM s CAN channels not just to those on the channel which triggered the emergency situation Daily Break In Time Broadcasts If this field is ticked Windows NIMs and earlier versions of TCP IP NIMs will in the early hours of each morning cease to broadcast the time to the card readers for a period of about four minutes This is required for the card readers to operate in an optimum mode with these types of NIM 44 ATRACS Operators Manual March 2006 Update Digitals The Update Digitals menu allows you to select whether you wish to update Digi
98. ly it is always set to 1 During an emergency situation the emergency reader rules will take precedence over the rules that would normally be active during the current time band An emergency situation is typically triggered by a monitored fire alarm which is associated with an ATRACS Digital Input that has been configured to trigger an emergency situation see Update Digital Inputs Enabled This field if ticked causes the emergency rules to be enabled If not set the rules will not be actioned even if an emergency situation arises In addition the emergency rules include the same fields as each of the preceding time bands with the exception of the time band start and end times which are not required because the emergency rules are controlled by the start and end of an emergency situation rather than by time of day 40 ATRACS Operators Manual March 2006 Update Areas The Update Areas window allows you to create amend or delete Area records Apart from area number 1 the offsite area all area records refer to locations that are regarded as being onsite for example a building a room or the general area inside a perimeter fence Each card reader has a To From area assigned to it and this allows the system to identify where cardholders are or at least where they were when they last used a reader for roll call and anti pass back purposes Update Areas Area Number Description Car Park Location Ar
99. mediate device between the card reader and the PC have been interrupted Either the reader controller has malfunctioned or the transmission link between reader controller electronics and the other device has been broken This alarm would be generated if for instance a master reader lost contact with one of its slave readers 002 Door unsecure In the case of a card reader which is controlling access through a door either the door has been left unlocked held ajar or propped open or the door monitor has failed In the case of a card reader which is controlling access through a turnstile the turnstile in motion relay appears to be permanently energised suggesting that the turnstile rotor arm is jammed or the turnstile has come to rest in an intermediate position 003 Mains power failed A controller has sensed a loss of mains power 004 Tamper alarm Either the reader front cover has been removed thereby activating the tamper alarm or the transmission line between the reader head and reader control electronics has been broken 005 Alarm cleared A previous alarm condition has been cleared 006 Reader disconnected Communications between the PC and a card reader have been interrupted Either the reader controller has malfunctioned or been switched off or the communications link between the reader controller electronics and the PC has been broken 007 008 Auxiliary monitor 1 2 An alarm condition has been detected on one of the two
100. n is chosen allowing you to specify the required date and time The Area that each cardholder is in and the date and time of his her last successful card transaction are listed This report is primarily used to identify cardholders who are recorded as being on site but who may not be For instance a contractor might have an access control card to move about a site but might then leave site without using a card reader and not return to site for weeks The system will record him as still being on site so during an emergency situation he will incorrectly show up as a missing person However by regularly using the long term presence report to list cardholders who are recorded as being on site but have not used a card reader for perhaps the last 24 hours within a day the contractor would appear as a long term attender The system operator could then carry out enquiries to confirm that he is indeed off site and then use the Relocate People Individually item in the Action menu to move him off site 78 ATRACS Operators Manual March 2006 Long Term Absence The long term absence report lists cardholders who have been off site since before a particular date and time A date and time selection panel replaces the Areas selection list when this option is chosen allowing you to specify the required date and time The Area that each cardholder is in and the date and time of his her last successful card transaction are listed This report is primarily used to id
101. n record 47 ATRACS Operators Manual March 2006 Update Alarms Alarm messages are produced by the system to alert the system operator s about cardholder transaction errors and other alarm conditions Each alarm condition has its own record Each record contains the alarm text the operator action text and a set of rules which tells the system how to process the alarm The Update Alarms window allows you to create amend or delete Alarm records Alarms fall into three categories Reader alarms Number 1 99 Door Unsecured Power Failed Tamper etc Digital monitor alarms Number 100 199 Fire Alarm Intruder alarm etc Cardholder alarms Number 201 250 Incorrect P I N Access Prohibited etc Digital alarms are operator defined alarms triggered by changes of state in digital I O monitor devices SLIOs The operator may select any alarm number that he she wishes from the range 101 to 199 and define whatever alarm message he she wishes However the meaning and alarm number allocation of reader alarms and cardholder alarms within the system 1s fixed For instance alarm number 2 always refers to an access point that is not secure and 201 always means that a P I N has been entered incorrectly The system when shipped contains a set of default alarm definitions If you wish to view the existing definitions use the Alarms item in the List menu The Update Alarms window allows you to create amend or delete Alarm records
102. ng Security Staff 104914 Caine Mra A J Purchasing Security Staff 13129 Cartwright M G Lor security Staff 31520 Chapman R G I T Security Staff 89584 Charles R F I Page ioi Security Staff List Personnel Personnel Search Personnel Search enables you to find individual or multiple personnel records by searching for specified text strings within the notes fields and memo field of the personnel records This method of searching for personnel records supplements the methods available in the other types of Personnel List see above and below where individual personnel records can be located by reference number name card number or extended card number and multiple personnel records can be located by Personnel Group Access Group Attendance Schedule etc 9 personnel Search search Text Wokingham Select v Full Text Match Select Notes to Search Select Personnel Groups Display All Fields All Personnel Groups Employee Details Memo Field ABC Contractors Car Reg Accounts Date Of Birth Administration Details Notes amp Memo General I T N I Number Purchasing Report Order Next Of Kin Sales Number Street Temps Post Code Visitor Department Reference Number XYZ Computers Employee Name Grouping By Personnel Group Search Text These fields specify which text string s should by used in the search and how they should be used You can either use a single text string typed into the leftmost textbox in the se
103. ns Access Groups n Access At eee vi Office Hours Access Scottish Office Select one access group ET Wo IQ per location General Badge Time Access Notes 2 8 P Locations Access Groups These fields allow you to select which Access Group set of access control rules i e where and when cardholders are allowed access the cardholder should belong to at each Location Note that one Location exists for each NIM defined within the system In a small ATRACS system there will be only one NIM and hence one Location In a large system there could be several NIMs and hence Locations perhaps spread across the country connected to the ATRACS server via the company intranet To select an Access Group for a particular Location simply left click on the Location in the Location list and then left click on one of that Location s Access Groups in the Access Group list A green tick appears in front of the selected Access Group and in front of the Location To select no Access Group 1 e no access at any time for a particular Location simply left click on the Location in the Location list and then left click on the No Access Group Allocated entry in the Access Group list A red No Entry sign appears in front of the selected Access Group and in front of the Location To remove all access rights from a cardholder press the button below the Location list Also below the Location list is an indicator panel that shows whether th
104. ns allow you to select whether the list should be produced in name order or reference number order Grouping This field if ticked indicates that the personnel records should be listed grouped by Personnel Group Personnel Search Roport aj 1 1 8 Sle fos Personnel Search Report 15 03 2008 12 03 21 Search Text Wokingham All Personnel Groups Selected note fields Number Name Personnel Group 17126 Thatcher T N I T Number Street 17 Dover Road Town County Wokingham Berks 0118 9791145 WB 144502 A Plumber RG40 1AG 12 08 66 Archer Fiona 0118 97903 Post Code Date Of Birth Next Of Kin Telephone N I Number Trade General Car Reg G149 THW 141656 Asling C J Number Street Purchasing 18 Diamond Crescent Town County Wokingham Berks Post Code Date Of Birth Next Of Kin Car Reg 141255 Asling Number Street Post Code Date Of Birth Next Of Kin Car Reg Po i of 1 RG40 1GH 01 17 57 Asling Terry 0118 97444 H 145 HPS C L Sales 20 Wallaby Street RG40 4BT 09 06 63 Asling Terry 0118 97443 J 334 JTR List Personnel PIN Codes Personnel are listed to show PIN Code data Porsonnal List FIM Codes Telephone N I Trade General Town County Telephone N I Trade General Number Number 0118 97943 DS 335912 A Secretary Wokingham 0118 97966 445923 D Accountant DR ahd A ela as Per
105. nt Server Selection 91 Personnel Note Labels 91 Badge Maker Error Bookmark not defined Print Template Error Bookmark not defined Badge Templates Error Bookmark not defined Design Error Bookmark not defined Locker Control Error Bookmark not defined View ASCH Import Export 92 List Access Group RTZ Combinations amp Error Bookmark not defined List Reader Time Zone Combinations Error Bookmark not defined SQL Trace 93 Digital I O Diagnostic 94 Digital Status Control Diagnostic 93 List Personnel General Data 93 ATRACS Appendix 1 Glossary of terms 97 Controller unit used to control monitor the activities of one or more hardware devices 97 ATRACS Appendix 2 Card Transaction Error alarm messages 99 ATRACS Appendix 3 Card Reader Related Alarms 102 ATRACS Operators Manual March 2006 1 ATRACS Introduction The ATRACS Automated Time Recording Access Control and Safety system is a PC based system that communicates with one or more card readers and or alarm monitoring devices Each system user interacts with the system by holding a uniquely encoded identity card near to one of the card readers to announce his her presence In response depending upon the type of card reader either a barrier will if appropriate be unlocked to allow the person access Access Control reader or the time of day will be noted for Time and Attendance purposes T A reader or the person s locker will be unlocked locker control reader or the pe
106. nterface Modules Select File Select Network Interface Module NIM Head Office RMU Type Lan Wan TCP IP NIM T A Data Access Groups Time Zones Readers Reader Rules Digital Inputs Progress Indicators Holidays Lockers Locker Allocations Absence Codes C Record Count Update NIM J Close First select the required NIM from the drop down list of NIMs Then select the table that you wish to send to the NIM and press the Update NIM button To send a complete set of data to a NIM repeat this process for all the tables 74 ATRACS Operators Manual March 2006 Relocate Personnel Occasionally the system may report a cardholder as being in the wrong Area For instance a cardholder may have used a card reader when arriving on site but left in a car without using a card reader The system will assume that the person is still on site ATRACS includes two functions that allow you to relocate cardholders from their current Area These are Relocate Individually which can be used to relocate individual cardholders and Relocate En Masse which can be used to relocate all cardholders or cardholders who are registered as having been on site for a long time Relocate Individually The Relocate Individually window allows you to relocate individual cardholders Relocate Personnel Individually Select Person Current Location Ref Number 141656 E Name Asling C J Barker Mrs AR Chapman R G Group Purc
107. nterface Modules between the ATRACS database and the card readers and alarm monitors ATRACSPOLL writes information from the card readers and alarm monitors card holder transactions card reader status changes etc into the database and sends database changes such as newly defined card holder records and updated access control rules from the database to the card readers The main operator interface to the ATRACS system is provided by a program called ATRACS ATRACS allows the system operators to view information received from the card readers etc and to make changes to the database e g adding new card holder records or altering Time and Attendance rules The system users i e card holders may optionally also be given access to a small subset of the information held within the ATRACS database via a web based program called ATRACSWEB Using ATRACSWEB a system user can access the ATRACSWEB web page from the PC on his her own desk to acquire roll call information view his her own Time and Attendance information and even request appropriate changes to the Time and Attendance information In its simplest form the ATRACS system consists of a PC containing the ATRACS database and the ATRACS and ATRACSPOLL programs together with the Network Interface Module NIM software connected to one or two card readers At the other end of the scale an ATRACS system can have a central server containing the ATRACS database the ATRACSPOLL program and host
108. ntity 1 Y Number The Digital Output Number provides the main reference for the record within its file It must be unique and cannot be altered when editing the record Description This field is used to give each Digital Output record a description The description must be unique i e not used by any other Digital Output record Digital Output Type This field indicates which type of Digital Output record this is The only available type is I O Module Unit i e this Digital Output record refers to an output channel on a SLIO Device Description This field specifies which SLIO this Digital Output is on Channel Identity This field specifies which SLIO output channel this Digital Output is on Update Locations The ATRACS system is able to communicate via NIMs Network Interface Modules with card readers at multiple remote locations Each NIM needs to be associated with a Location record System operators can be barred from having access to information relating to specified Locations The Update Locations window allows you to create amend or delete Location records Location Number Description Head Office J Close Location Number The Location Number provides the main reference for the record within its file It must be unique and cannot be altered when editing the record Description This field is used to give each Location record a description The description must be unique i e not used by any other Locatio
109. ocate An Individual E Mail Digital Status Control Diagnostic The Digital Status Control Diagnostic shows at a glance the state of Digital Inputs and Outputs defined within the ATRACS database Any Digital Inputs in the alarm state or Digital Outputs in the 1 state are displayed in red Otherwise they are displayed in green By double clicking on an individual Digital Input Output you can change its state View And Alter Digital States Outputs 93 ATRACS Operators Manual March 2006 Digital I O Diagnostic The Digital I O Diagnostic shows the current state of various indicators associated with Digital Input and Output records within the ATRACS database Most of these indicators are only relevant in the case of ATRACS systems that use a legacy third party package to provide additional event related processing This package will not run with the more recent versions of Windows Windows 2000 Windows XP etc 9 Digital Input Output Diagnostics 01017002000 0 0 1 0 1 0 0 1 0 0 0 2 0 0 0 0 00100 0 2 0 0 0j 0j 0 0 1 0 0 SOL Trace ATRACS uses an SQL Structured Query Language compliant database Information is read and changes are made using SQL commands This window allows you see the SQL commands that ATRACS is sending to its database Various checkboxes allow you to select the kinds of SQL commands that are of interest Press the Show button to cause the diagnostic to start listing SQL activity
110. ol rules should treat the day Time Accounting Day Type This field specifies how the T A rules should treat the day Attendance Code This field if set to other than Not Defined specifies an Attendance Code e g a works holiday code that should be used to justify a full day s absence for all cardholders on this date Override Existing Code This field if ticked indicates that all long term absentees e g people on annual leave should be credited with the attendance code specified above rather than with their ongoing absence code 49 ATRACS Operators Manual March 2006 Update Access Control Settings The Access Control Settings menu allows you to select which access control related record type you wish to update You may select from Access Groups Time Zones access control rules Personnel Classes and Personnel Ranks The Personnel Class and Personnel Ranks record types are only used in certain legacy systems which have DOS NIMs Sign off Update List Action Report Tools Diagnostics Help Personnel Personnel Groups d Log File Status ader ot Operators Card Readers etc k Digitals k Locations Alarms Holidays Access Control Settings Access Groups Time Zones Time Accounting Rules P CI oe IP Camera Settings d Vd EE Personnel Ranks Update Access Groups ATRACS treats each Location separately when it comes to setting up access control rules Each Locati
111. older s first name appearing on the card Personnel Category These three buttons are used to specify whether the cardholder is a member of staff a contractor or a visitor Department Contractor Company This field specifies the personnel group staff department contractor company name or company name of visitor to which the cardholder belongs System printouts and reports containing cardholder details are normally sequenced in personnel group order Card Token Number This field specifies the unique number encoded onto the card token that is issued to the cardholder If auto generation of card numbers has been enabled within the Update System Configuration item in the Tools menu then an Auto Generate button will be visible to the right of this field Pressing the button will cause the field to be filled in with the next free card number Extended Card No D When there is a requirement for two formats of identity card technology e g magnetic stripe and proximity to be used by the same person or when the single card technology used requires a numerical value greater than the 6 digits supported by the Card token Number field this field holds the second or long card number The format can be either Decimal D or hexadecimal H This is set globally for the system within the Update System Configuration item in the Tools menu 15 ATRACS Operators Manual March 2006 Start End Date These fields specify the period during which the car
112. on has its own set of Time Zones when access is allowed and these are referenced by a set of Access Groups where and when access is allowed Individual cardholders are then assigned to one Access Group at each Location see Update Personnel The Update Access Groups window allows you to create amend or delete Access Group and Time Zone records Update Access Groups Create Access Group Access Group Wizard NIM Locations Access Groups Readers B NIM Locations t Head Office Time Zones Available At Lacation Head Office FA Scottish Office Description Stat End MTWTFSSH Edit Time Zones At Location Head Office HEAD OFFICE TZ 01 HEAD OFFICE 72 02 HEAD OFFICE T2 03 HEAD OFFICE T2 04 HEAD OFFICE T2 05 HEAD OFFICE T2 06 HEAD OFFICE T2 07 HEAD OFFICE T2 08 HEAD OFFICE T2 09 HEAD OFFICE T2 10 HEAD OFFICE T2 11 HEAD OFFICE T2 121 HEAD OFFICE T2 13 HEAD OFFICE TZ 14 HEAD OFFICE T2 15 HEAD OFFICE T2 16 HEAD OFFICE T2 17 Active Days Mon Tue Wed C Fri 00000000 BEEHEEEBEEBN EEHEEEEEBN EEEEEEERBN EEEEEEERB EEEEEEEBN EHEEEEEEBN EBEBEBEEEN EEEHEEEEBN EEEEEERBN EEEEEBEEBN ALLELE T PP EEEEEEEBN EEEEEEEBN EBBEBENEH EEHEEEBERBN 0258 0259 0260 0261 0262 0263 0264 0265 0266 0267 0268 0269 0270 0271 0272 0273 y Midnight T Description HEAD OFFICE TZ 01 Start 00 00 End 00 00 Sat Sun Hol 50 ATRACS Operators Manual March 200
113. ont Door Right ee 7126 ArcherMS m 204 Access Prohibited No Action Required Action Details about the selected alarm are displayed You may acknowledge the alarm by pressing the button You may also navigate backwards and forwards through all of the currently unacknowledged alarms acknowledging those that you wish In addition you can acknowledge all outstanding alarms by pressing the A button although to do so may not be as desirable as you may be acknowledging alarms that you have not seen Signing Off To sign off press the Sign Off button Borer Data Systems ATRACS v2 04 File Sign off Update List Action Report Tools Diagnostics Help Reader Status f Unack Alarms Log File Status 17 08 15 Back Door Right R 177326 Card Not Allocated 17 08 15 Back Door Right R 177326 Card Not Allocated Reader Status Remote Events Log File Status 177326 Card Not Allocated 141696 Palmer F N 141896 Palmer F N Access Not Made 104540 Hollingsworth C V 60526 Barker Mrs AR 17126 Archer M 5 15 Back Door Right 25 Front Door Left 40 Front Door Left 44 Back Door Left 01 Back Door Right 15 Front Door Left 31 Front Door Left 25 Front Door Left Reader Disconnected Reader Disconnected Timm qmm uW Northern Office RMU Contact Lost Wed 01 02 06 12 34 05 To exit from ATRACS completely select File then Exit 11 4 Update Menu ATRACS Operators Manual Marc
114. or Reader Front Door Left NIM Locations Access Groups Readers NIM Locations a Time Zones Double click to Allocate Deallocate _ MEE i dese Description Stat End MTWTF SSH Front Door Left 24 Hours Days Ooo0000000 Front Door Right Side Door Second Floor Left Matts Black Reader E Second Floor Front Second Floor Back D Main Entrance Car Park Barrier W Car Park Barrier E E Scottish Office Cleaners Hours AM Cleaners Hours PM Office Hours 52 08 00 OOOOOOOO 20 00 00000000 18 00 00000000 ATRACS Operators Manual March 2006 Click on the selected Access Group again and this time the there will be some data for the Reader and Active Time Zone Summary to display Update Access Groups u E3 Edit Access Group Delete Access Group Copy Access Group Access Group Wizard ril Close MiMi Locations Access Groups Readers z B NIM Locations Access Group Reader amp Active Time Zones Summary Front Door Lett H Front Door Right Side Door H Second Floor Lett Mats Black Reader Second Floor Front Second Floor Back Main Entrance Front Door Left F Car Park Barrier Vv Car Park Barrier E Side Door lE Scottish Office SAG 2400H pZ s4nop FIO Wy snap sJausa Wd snap augan Se oo Cortana Car Park Barrier E To create another Access Group at a Location click on the Location description
115. or one or more selected cardholders Several tabbed pages are provided within the Update Personnel window to allow data to be displayed and altered Some tabs will be missing if the system has been configured in such a way that they are unnecessary for instance the Time tab will be absent if the time and attendance function has not been enabled within the system Time Access Notes Web General The General page contains general data the Badge page contains data specific to badge design the Time page contains data specific to time and attendance recording the Access page contains data specific to access control the Notes page contains general notes and the Web page contains data specific to the ATRACS web based interface program ATRACSWEB Whichever page is selected the following two fields will be displayed 14 ATRACS Operators Manual March 2006 Personnel Reference Number The personnel reference number field provides the main reference for the record within its file It must be unique and cannot be altered when editing the record You may wish to use this number which may contain up to 7 digits as simply a system record number starting with 1 and increasing sequentially Alternatively you may wish to enter the person s existing identification number if your company operates a personnel numbering scheme Name If the Title First Name and Last N
116. ound file The Select button allows you to load the file name of a WAV file of your choice into this alarm s record This WAV file will be played by the system every time this type of alarm occurs provided that the Sound Type is set to Custom Sound The Clear button allows you to erase the current WAV file name from this alarm s record The Play button allows you to play this alarm record s WAV file Note that the sound in a WAV file short be as short as possible to minimize impact on system performance 48 ATRACS Operators Manual March 2006 Update Holidays System rules related to Access Control and Time and Attendance T A need to take bank holidays works holidays etc into account For instance there may be Reader Rules defined that cause the front door of a building to be unlocked from 09 00 to 17 00 on weekdays but locked all day at weekends because the building is unmanned at weekends On a bank holiday Monday the building would also be unmanned so it would be sensible not to unlock the front door as would normally happen on a Monday Similarly any employee who did not arrive for work on a normal Monday would be marked by the ATRACS T A package as absent without leave but to do so on a bank holiday Monday would be wrong To accommodate bank holidays etc the ATRACS system uses Holiday records Each Holiday record specifies a date and among other fields two fields Access Control Day Type and Time Accounting Day Type that allow the syst
117. ours Days Second Floor Left 24 Hours Days Side Door 24 Hours Days Staff Access Car Fark Barrier E Office Hours Car Park Barrier W Office Hours Front Door Left Office Hours Front Door Right Office Hours Main B Reader Office Hours Main Entrance Office Hours Second Floor Back Office Hours Second Floor Front Office Hours Second Floor Left Office Hours Side Door Office Hours single Person Access List Access information for a single person is listed LA Access Groups List aj 1 1 1 AA alui fos Single Person Access List 16 03 2006 10 02 15 Person number 104514 Person name Caine Mrs A J Group Description Reader Time Zone 7 Security Staff BNFL TEST CARDRDR 24 Hours 7 Days BNFL TEST CARDRDR Office Hours BNFL TEST CARDRDR Cleaners Hours AM BNFL TEST CARDRDR Cleaners Hours PM Car Park Barrier E 24 Hours 7 Days Car Park Barrier W 24 Hours 7 Days Front Door Left 24 Hours 7 Days Front Door Right 24 Hours 7 Days Main B Reader 24 Hours 7 Days Main Entrance 24 Hours 7 Days Second Floor Back 24 Hours 7 Days Second Floor Front 24 Hours 7 Days Second Floor Left 24 Hours 7 Side Door 24 Hours 7 Days Days 69 Single Reader Access Access Groups List to a specified card reader is listed Access Groups List al L 1 BIS le foo single Reader Access List Reader Desenphon 2 Front Door Right Single Reader Access Personnel List specified card reader is listed Accose Groups List a 1 1 1 1 IS
118. pired Assumed To Have Left Single Manning Alarm Overstay Error Outside Time Zone Trace Control Card Used Door Forced In Door Forced Out Faulty Card Useage Card Invalidated Intruder Detected Not A Visitor Escort Huster Initiated Muster Reader Misuse Jf BJ wu C Ch 4m ie BJ A it ooceoo agate oea 2etezetzstertetztrtertetrzwrtetewpeeeFtaestoeneoertststetzstwtzatzstoestzsazsz2 oo ooo aqoegeqoeoaoectoaoceni eo ee eoCqcn aa se List Holidays Holiday records are listed Holidays ist aj 1 1 1 1 AIS aul foe Holidays List 15 03 2006 18 18 08 Number Description Date Attendance Code Christmas Mon 25 12 2006 Not Defined August Bank Holiday Mon 28 08 2006 Not Defined 67 ATRACS Operators Manual March 2006 List Access Control Settings The List Access Control Settings menu allows you select whether to list Access Group or Time Zone records List Access Groups The Access Groups List window allows you to list Access Group information in four different ways 9 Access Groups List Report Type Select Access Group s Access Group s ie All Access Groups Cleaners Access Cleaners Access Single Reader Access Access Groups Default Access Default Access Default Access Office Hours Access Security Staff Staff Access single Person Access single Reader Access Personnel Report Parameters Concise List C Detailed List Include Time Zone Information Include Null Tim
119. ption Head Office Northern Office Scottish Office 66 ATRACS Operators Manual March 2006 List Alarms Alarm records are listed aban ict s HAS Sle foo Alarms List 15 03 2006 18 07 42 Action J Description Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined No Action Required No Action Required No Action Required No Action Required Action Undefined No Action Required No Action Required Action Undefined No Action Required No Action Required No Action Required No Action Required No Action Required Action Undefined Action Undefined Action Undefined Action Undefined No Action Required Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined Action Undefined Transmission Lost Door Unsecure Mains Power Failed Tamper Reader Disconnected Auxiliary Monitor 1 Auxiliary Monitor 2 Lock Fault Downloading People Downloading Database Personnel Download Download Instigated Digital Source Lost Incorrect P I N Access Group Closed Reader Rules Closed Access Prohibited In Unexpected Place Accesss Under Duress Time Embargo Unauthorised Reader Card Not Allocated Invalid Absence Code Access Not Made Wrong Card Issue No Card Ex
120. ption that allows you to list information relating to where cardholders were at a given date and time in the past Historical Roll Call Report The Muster Report indicates which Muster Point each cardholder is at and the date and time that they arrived there The other roll call reports indicate which Area each cardholder is in and the date and time that they arrived there Note that for roll call reporting to operate successfully a site must have card readers that register cardholders arriving on site and departing from site otherwise the system cannot know where cardholder are Similarly the site can only be broken up into Areas for the purpose of roll call reporting if access into and out of each Area is controlled by a card readers TI ATRACS Operators Manual March 2006 The Roll Call report selection window prompts you to specify the type of report required Roll Call Report Report Type select Personnel single Person Muster Report All Personnel Groups ABC Contractors Accounts Long Term Presence Administration I T Furchasindg Historical Roll Call Cales Missing Persons Long Term Absence Grouping Ma Grouping select Area s By Personnel Group Include Offsite Area All Local Areas By Area E iiis Building O01 Order Bs E e Employee Name Emp Reference No x Cancel Report Type The available report types are Roll Call The roll call report lists cardholders who are on site and if t
121. pture software is to be used instead of Badge Maker Bitmap bmp ticked causes ATRACS to save all ID images as bitmap files JPEG jpg ticked causes ATRACS to save all ID images as JPEG formatted files JPEG compression factor informs ATRACS as to the compression level you wish to use A factor of 100 will only apply limited compression for the best quality but sacrificing file size red 89 ATRACS Operators Manual March 2006 Update System Terminal Configurations Terminal Number Description Atracs Server Shortcut Keys Action Details Action Roll Call Must Be Logged On Iv Print Preview E Printer Selection Information General Photo Capture Badge Printing Hot Keys Hot Keys Short cuts to display Roll Call or Missing Persons Report System Registry The ATRACS System Registry holds basic information required by ATRACS to locate files and system parameters File Paths R M U Directories specifies the directory which contains the sub directories used by ATRACS to communicate with its NIM s Image Files specifies the directory path for the storing of photo id images Sound Files specifies the directory path for the storing of sound clips which are played when specific alarms occur 90 ATRACS Operators Manual March 2006 Client Server Selection Update Registry Information File Paths NLM Directories C ProgramFiles BorerAtracs Image Files CAProgram Files
122. rd as you typed into the Password field ATRACS will check that both fields contain identical information before letting you save the record The purpose of this is to ensure that you have actually typed in the password that you think you have typed in It should be noted that when editing an operator s record you should fill in this field even if you have not altered the password field otherwise you may not be able to save the record Expiry Date This field specifies the date on which this operator s current password will expire If the operator does not change his her password before the start of this day he she will no longer be able to log on to the system 25 ATRACS Operators Manual March 2006 Expiry Increment This field specifies the number of days that the operator s password will remain valid after it has been altered Time Out secs This field specifies the length of time in seconds that the system will wait for an operator to press a key or click the mouse before requesting that the operator types in his her password again Global Access When ticked this field gives the operator full rights in the View Create Alter Delete Report and Action pages of the Operator Update window Security Operator If ticked this field indicates that the operator is allowed access to access control data This is used in for example Update Personnel where the Access tab is hidden unless the operator has the Security Operator
123. rd reader If this field is not ticked the alarm output can be set to shunt bypass an alarm belonging to another system Qualified Only Access Control and Assembly readers only This field if ticked indicates that this reader requires that a cardholder should not only have valid access permissions etc to be allowed access but must also have a flag set in his her record to indicate that he she is qualified The kind of qualification that is required might be a current permit to work a current health training certificate etc If a qualification lapses or otherwise becomes invalid the system operator can mark the cardholder as not qualified and prevent him her from accessing certain areas of site where a qualification is required whilst still allowing access as usual to other areas of site where no qualification is required Turnstile Access Control readers only This field if ticked indicates that this reader controls a turnstile rather than a door Single Manning Legacy Access Control readers using barcode technology only This field if ticked indicates that this reader is to be used to control access to a room where single manning detection is required Single manning detection involves reporting whenever any cardholder is alone in a particular room for more than a few seconds Such rooms are intended always to be either empty or with two or more personnel in attendance Readers designated as single manning readers are also abl
124. read Optionally the card holder can type in a two digit Absence Code at the T A card reader to tell the system that he she 1s going to be away on for instance holiday or a doctor s appointment The identity of the cardholder together with the date and time of the card transaction and any Absence code typed in are written to the ATRACS database At the end of the working day the ATRACS system will use T A rules defined by the system operators to calculate how many hours each card holder has worked which ones were late who worked overtime etc Locker Control The system can be used to allocate lockers to people and to monitor and control the operation of the lockers Visitor Management The system can be used to book visitors in advance and log them in when they arrive and out when they depart Photo ID Card Production The system can be used to design and print identity badges These can be personalised with a name photograph etc Alarm Monitoring Events such as the triggering of a fire alarm or the unauthorised use of a fire door can be monitored within the ATRACS system If necessary the system can be set to unlock doors automatically in the event of a fire alarm etc Any or all of the above functions can be enabled within the ATRACS system ATRACS Operators Manual March 2006 The system software centres around a program called ATRACSPOLL which controls the communication via one or more reader management devices called Network I
125. reates a record stating what happened and when which can subsequently be printed out Menu list of options on the PC screen from which the operator may make a choice Modem device used to convert information to a different format for transmission down a telephone circuit or land line Modem dial up modem designed for use over the PSTN Modem short haul modem designed for use over unconditioned communication circuits Operator time out time following an operator s last key press after which the system will revert to a secured state requiring a password for access Passback to exit from a secured area by means of a passback switch that is connected to a card reader controller Password secret identification code entered by the operator and checked by the system before allowing the operator to log on PIN Personal Identification Number used for added security at card readers Polling technique by which each device on a shared communication line is in turn interrogated for information Section treated by the system as being synonymous with department Software set of instructions to tell a computing device how to perform System integrated set of hardware and or software designed to meet a specific need System operator person responsible for all system functions Tamper Circuit micro switch on the card access unit control box that monitors the opening of the box such that an alarm is raised when the box i
126. red to the new record When you press the copy button a window similar to this will be displayed 9 Select Destination For Copy Sele Destination For Copy Personnel Group Number The text box suggests a reference number to allocate to the new record this being the lowest unused reference number in the file but you may overwrite this with a preferred number When you press Ok a new record will be created that contains the data currently displayed on the screen However it is important to remember a couple of points when making use of the copy facility o The system will not allow two identical records of any particular type as each record must have a unique reference number In addition some other fields within certain record types must be unique to each record e g the communications address of a card reader and in most record types the description field must also be unique Uniqueness is automatically checked when you press the Ok button on the Copy window Fields that must be unique should be altered on the record that is to be copied but rather than that record then being saved the Copy button should be used to create the new record o When the copy has been performed the original record not the new record will be displayed This enables you to confirm that you have not inadvertently modified the original record To view or modify the new record you must locate it by using the Search button Alternatively since in general ne
127. resent on site how many are offsite how many have never used any card readers Other and how many cardholders there are in total The Count Of Personnel In Each Area list shows how many cardholders are present in each Area If you click on an Area in this list the reference numbers and names of the cardholders in the selected area are displayed in the List Of Personnel In Selected Area list 80 ATRACS Operators Manual March 2006 Personnel Status Report The Personnel Status Report allows you to list cardholders whose access control permissions have been partially or completely blocked for various reasons 9 Personnel Status Report select Personnel Status Categories Person s End Date Is Between 01 01 1980 And 16 03 2006 lv Person Has Not Yet Started M Access Blocked By Operator Iv Access Blocked By Import iv Person Not Qualified Iw None Of The Above E Grouping Select Personnel Group s No Grouping All Personnel Groups By Personnel Group Order By Employee Name Visitor Department WW Cemmmiitere x Cancel Emp Reference No Select Personnel Status Categories You may select any or all of the following personnel status categories Person s End Date Is Between mm dd yyyy And mm dd yyyy If you select this category cardholders will appear in the report if their End Date see Update Personnel is within the specified date range The default date range 1s 01 01 1980 to yesterday s date This w
128. rs Other Devices but can continue to use card readers that do not have this requirement so long as the cardholder belongs to an Access Group that allows access at the card reader None Of The Above If you select this category cardholders will appear in the report if their access is not blocked by any of the above criteria 81 ATRACS Operators Manual March 2006 Grouping You may select whether or not you wish the report to group cardholders by Personnel Group Order By You may select whether you wish cardholders to be listed in name order or reference number order Select Personnel Group s You may limit the report to cardholders who belong to one or more specified Personnel Groups The Personnel Status Report lists cardholders whose access control permissions have been blocked Personnel Status Report S al l l RIS tlt fh cise Personnel Status Report 17 03 2006 13 19 08 Personne All personnel Report Statuses KE X5 Op Im Qu Expiry Start Date 01 01 1580 Expiry End Date 16 02 2006 Start End Expired Acc Blocked Humber Name Personnel Group Date Date St En Op Im Qu 101022 Gibbons Mrs E D Administration 10 08 1587 31 12 2005 1 B5584 Charles R F I T 14 08 1583 14 08 2020 1 104914 Caine Mrs A J Purchasing l 08 1987 31y 12 2020 0 l 104540 Hollingsworth C V Purchasing 10 08 1598 31 12 2005 1 142257 Davies Miss HA galez 10 08 1987 31 12 2020 0 0 102583 Field
129. rson will be registered as being in a safe location Muster reader The main functions that the ATRACS system is designed to perform are Access Control The system can be used to control where and when people can gain access to areas of a site or multiple sites When a card is presented at a card reader the card identity is read Each user can if required be forced to type in a 4 digit PIN code in addition to presenting his her card to the card reader The database is checked and if the access rules that have been defined by the system operators mean that the card is allowed access at that reader at that time then the barrier door turnstile etc will be released The barrier will be monitored and when operated opened the cardholder will be logged as having passed through Any problems such as not passing through or trying to enter an area not allowed will be logged on the database and can be reviewed at a later date Roll Call Muster The system can be used to determine where people are currently located and hence during a fire emergency which people may be in danger Muster readers can be placed at safe muster points When each cardholder uses his her card at a Muster card reader the system identifies the owner of the card and marks him her as being at a safe location Time Recording The system can be used to produce Time and Attendance information for people who use it When a card is presented at a T A card reader the card identity is
130. s allocated to this Muster Point using the card reader s Location 41 ATRACS Operators Manual March 2006 Update Lockers The ATRACS system has an optional locker control package A bank of lockers can be connected to a SLIO defined as a Locker Control SLIO see Update Reader Other Devices which monitors the open closed state of the locker doors and unlocks locks the locker doors as required One or more of the SLIOs communicates with a Locker Control card reader A cardholder uses his her card at the card reader and the card reader instructs the appropriate SLIO to unlock the appropriate locker door Allocation of lockers to cardholders is achieved by using the Locker Manager program a separate program to ATRACS which is described later in this document Each locker must have a record in the lockers file The Update Lockers window allows you to create amend or delete Locker records Update Lockers Lil Close Number Description Ground Floor 1 Details Locker Control Reader Ground Floor Lockers v Locker I O Device Ground Floor 1 8 v Locker I O Channel Number 1 Locker Location v Locker Label Prefix A v Locker Label Al Locker Enabled v Number The Locker Number provides the main reference for the record within its file It must be unique and cannot be altered when editing the record Description This field is used to give each Locker record a description The description must be unique i e
131. s opened Timed Task function that is performed automatically at some pre determined time Time Zone period of the day during which access is allowed Unsecured door door that is unlocked ajar when it should be locked and closed 98 ATRACS Operators Manual March 2006 ATRACS Appendix 2 Card Transaction Error alarm messages Card reader transactions are monitored for validity Should a transaction be rejected or result in an error condition an appropriate error alarm message including the card holder s identity will be displayed on the computer s alarm panel printed on the alarm printer s and stored on disk in the transactions journal Each transaction error alarm type has a number which you can use in the Update Alarms window to call up the appropriate alarm type and enter your own message and associated operator action text A list of the card transaction error alarm codes together with factory default descriptions follows 201 Incorrect pin A cardholder Personal Identity Number PIN entered at an access reader is incorrect 202 Access group closed An attempt to gain access has been made by a cardholder who is not assigned to a valid access group 203 Reader rules closed The card access reader does not have a valid set of reader rules assigned for today 204 Access prohibited An attempt to gain access has been made by a cardholder without the necessary access authorization 205 Entry tried when in An anti passbac
132. s v Operators Locations Iv Alarms v v Readers iw System Settingsv iv Holidays Iv Iv Access Rules Digitals Iv General View Create Alter Delete Report Locations Delete Records For any data types that are ticked here the system operator will be allowed to delete records using the appropriate Update function For instance if the Personnel field is ticked the operator will be allowed to delete personnel records using the Update Personnel window Update Operators Report The Report page of the Update Operators window allows you to view alter the following information within a system operator s record Update Operators Operator Number Reports Roll Call iw Visitor Reports Iv Remote Events v Rdr Dig Status Iv System Events Iv T A Reports M Diagnostics M General View Create Alter Delete Report Action Locations Reports The system operator will be allowed to run any of the report types ticked here 28 ATRACS Operators Manual March 2006 Update Operators Action The Action page of the Update Operators window allows you to view alter the following information within a system operator s record Update Operators Operator Number Actions Acknowledge Alarms w Terminate Muster Iv Relocate Individuals iw Terminate Emerg M Relocate En Masse v Calc Adjust T A Data Iv Update NIMs iv Visitor Book Iv DB Maintenance i Remote Release Iv Gen
133. saction before he she can successfully use this card reader The actual period for which the time embargo is applied is only accurate to the nearest minute An embargo of 1 minute will actually operate for 0 1 minutes An embargo of 2 minutes will operate for 1 2 minutes Transactions occurring within the embargo period will result in an appropriate alarm being generated and the transaction will be rejected The time embargo facility must be activated by setting the appropriate indicator in the reader rules record s associated with this reader See Update Reader Rules Clocking Interval mins Time Recording readers only This field specifies the time in the range 0 to 250 minutes which must have elapsed since a cardholder s previous Time Recording card reader transaction before he she can successfully use this card reader This field acts in a similar way to the Time Embargo field but is triggered by having a non zero value rather than being controlled by any associated Reader Rules records Door Release secs Access Control and Assembly readers only This field specifies the time in the range 0 to 250 seconds that the door or turnstile associated with this card reader is to be unlocked in order to allow access Locker Release secs Locker Control readers only This field specifies the time in the range 0 to 250 seconds that the lockers associated with this card reader are to be unlocked in response to a card transaction
134. sonnel All local areas including Off Site Name Personnel Group Date Time Chapman R G I T 07 03 2006 14 37 5 Asling C J Purchasing 17 03 2006 10 03 22 Parker S D Sales 16 03 2006 12 24 16 79 ATRACS Operators Manual March 2006 The Muster Report lists which personnel are currently at Muster Points and the date and time of their arrival there Muster Report aj l l E Sle fos Muster Report Personnel Muster point s Number 142268 141656 56537 Pox 1 ol 1 Roll Call Display All personnel Selected local muster point s Name Personnel Group Richards AD LT Aslinq C J Parker T C Purchasing Sales Muster Point s Main Car Park Date Time 17 03 2006 12 06 10 Main Car Park 17 03 2006 10 03 32 Main Car Park 17 03 2006 12 05 40 Main Car Park 17 03 2006 12 08 47 Muster Point The Roll Call Display allows you to view where cardholders are currently located The display is updated in real time Roll Call Display Personnel Totals On Site Total Is For Local Areas Only On Site 54 Off Site 16 Other f Total n Count Of Personnel In Each Area Off Site 16 Building 001 Building 002 Car Park List Of Personnel In Selected Area Barker Mrs AR Chapman R G Drake AC Heyburn K Keith T F Martin R D Parker S D Parker T C Poole AF Richards AD Sherringham Mrs T H The Personnel Totals at the top of the window indicate how many people are p
135. sonnel List PIN Codes 14 03 2006 16 14 50 Extended Humber Mame Personnel Group Card PIN 29 3 Page fof E Bancroft Y E Temps 59 ATRACS Operators Manual March 2006 List Personnel Groups Personnel Group records are listed Personnel Groups List a E aiu fore Personnel Groups List 15 03 2006 14 54 53 Description Category Default Administration Department Sales Department Purchasinq Department Lodo Department Accounts Department List Operators The List Operators menu allows you to select which kind of Operator list you require List Operators General Operator records are listed to show general data name expiry parameters etc Operators Lier General la cla fos 0 Operators List General 15 03 2006 12 25 50 Expiry Expiry Time Out Global Number Mama Date Inc days secs Access Security TJA BORER 31 01 2019 28 1000 1 ni 1 List Operators Permissions Operator records are listed to show permission data which system functions the operator may access which types of records the operator may edit etc Le Operators List Permissions a 1 1 1 BIS aiu foo Operators List Permissions 15 03 2006 12 34 53 Create Delete Number Name Records View Alter Reports Actions Roll Call Ack Alarms Rem Events Reloc One 1 BORER Personnel Operators Sys Events Reloc All T A Reporta Update RMU Diagnostics DB Maint Visitors Term Muster Rdr Sta
136. ss system the NIM software runs within the same computer as the ATRACS software In a distributed ATRACS system each NIM consists of a separate networked NIM computer running NIM software Each NIM must have a record defined for it within the ATRACS system The Update Network Interface Modules window allows you to create amend or delete NIM records e Update Network Interface Modules NIM Number Description Head Office NIM Type CAN Baud Rate Dos NIM C Windows NIM Lan Wwan TCP IP NIM C RAS Dial Up TCP IP NIM Location Re Install Data Location Head Office v Re tnstall Date IP Address 10 0 0 123 Details NIM Enabled Iv Emergency Acts Across NIM Channels Daily Break In Time Broadcasts NIM Number The NIM Number provides the main reference for the record within its file It must be unique and cannot be altered when editing the record Description This field is used to give each NIM record a description The description must be unique 1 e not used by any other NIM record Type This field defines which type of NIM this record refers to The types available for selection are Dos NIM This is the original now regarded as legacy type of NIM It supports card readers that use RS485 as their communications protocol Typically these are barcode card readers Windows NIM This type of NIM now also regarded as legacy supports card readers that use CAN as their communications protocol Typically these
137. stem and then establish your own operator record for future sign ons Once your operator name and password combination have been accepted the following window will be displayed Signed On Password expires 00 00 03 10 2050 Change ATRACS Operators Manual March 2006 The date on which your current password will expire is displayed During a normal sign on press the Close button However if you wish to change your password press the Change button to display the following window Signed On Password expires 00 00 31 01 2019 New Password Confirm Password When changing your password enter your new password in both text boxes Press the OK button if you wish to continue with the password change otherwise press the Cancel button to abort the change but remain signed on Once you have signed on the Sign on option at the top of the ATRACS main window is replaced by a Sign off option 9 Borer Data Systems ATRACS v2 04 File Sign off Update List Action Report Tools Diagnostics Help Reader Status 17 08 15 Back Door Right 17 06 15 Back Door Right Unack Alarms Log File Status R 177326 R 177326 Reader Status Remote Events Log File Status 15 25 40 44 SUL Lo 2 11 25 Back Door Right Front Door Left Front Door Left Back Door Left Back Door Right Front Door Left Front Door Left Front Door Left 177326 d Qf qi td Northern Office RMU 1416596 Palmer F N
138. tal Input or Digital Output records Sign ofF List Action Report Tools Diagnostics Help Personnel Personnel Groups vader St i og File Status Operators Card Readers etc k Digitals Digital Inputs Locations Digital Outputs Alarms Holidays Access Control Settings k Time Accounting Rules k IP Camera Settings id Update Digital Inputs The ATRACS system is able to monitor digital events and produce appropriate alarms and actions in response The digital events can be physical using SLIO digital input monitoring to monitor the state of fire panels fire doors motion detectors etc or logical the occurrence of specified alarm conditions sent back by card readers In addition Digital Inputs can be grouped such that an action occurs if any digital state within the group goes into alarm The actions that can be taken as a result of a Digital Input going into an alarm state are principally to put the system into an emergency situation whereby Reader Rules will operate their emergency rules perhaps to unlock doors and or to put the system into a muster situation whereby cardholders will be expected to attend muster points Some of the features and settings relating to the Digital Input records are only relevant in the case of ATRACS systems that use a legacy third party package to provide additional event related processing This package will not run with the more recent versions of Windows Windows 2000
139. tart and end Max Carry Fwd This field specifies in hours and minutes the maximum positive time balance that the cardholder may carry forward from one accounting period to the next Cost Per Hour This field specifies the cardholder s hourly rate but is not currently used in the Time and Attendance calculation or reports Area Check Areas Allowed 1 7 These fields are used in relation to the ATRACS legacy function T A Area Check that is supported in ATRACS systems that have old style Network Interface Modules NIMs but not in ATRACS systems that have the more modern TCP IP NIMs If the Area Check field is ticked the cardholder will be limited to using T A card readers in areas corresponding to those ticked in the Areas Allowed 1 7 fields Note that the area numbers specified in the Areas Allowed 1 7 fields equate to the Local Area number fields within the T A card reader records 17 ATRACS Operators Manual March 2006 Update Personnel Access The Access page of the Update Personnel window allows you to view alter information within a cardholder s record that is related to access control The page is displayed in two parts one part visible at a time as selected by two buttons Part 1 of the Access page of the Update Personnel window allows you to view alter information within a cardholder s record as follows Update Personnel Chose Personnel Reference Number Name Hamilton Jenny Image Locatio
140. te Events Log File Status Back Door Right 177326 Card Not Allocated Front Door Left 141896 Palmer F N Front Door Left 141896 Palmer F N Access Not Made Back Door Left 104540 Hollingsworth C V Back Door Right 80528 Barker Mrs AR Front Door Left 17126 Archer M 3 Front Door Left Front Door Left Reader Disconnected Reader Disconnected F3 dg td Northern Office RMU Contact Lost Wed 01 02 06 12 34 05 The Update System Configuration allows you to view four pages General Personnel Log File Curbing ATRACSweb Database The OK button saves information which has been entered or changed the CANCEL button exits the screen and any information which has been changed or entered will not be included X Cancel General Update System Configuration e Update System Configuration General Configuration Main Form Caption Borer Data Systems A TRA Access Control HB E Time On Site E Borer BadgeMaker Activate Features BadgeBuilder Ext Card Nos Dec Ext Card Nos Hex General Log File Curbing ATRACSweb Database X Cancel The general update page provides you with the opportunity to choose which items you wish to access on the ATRACS system If items are not ticked which you can do by pressing the left mouse button over the boxes you will not be able to access them 86 ATRACS Operators Manual March 2006 Main form caption This appears at the top of the main ATRACS window Acc
141. te time will be relocated to the off site Area To relocate all cardholders to the off site Area select Move All People Off Site and press the OK button 75 ATRACS Operators Manual March 2006 Calculate Time on Site In addition to the optional full Time and Attendance package ATRACS includes a second simpler Time On Site T A package This package allows reports to be produced for individual cardholders and for Personnel Groups showing total time spent on site number of days of site attendance etc Before reports can be produced the system operator must instruct the system to perform a calculation on the raw data remote events by using the Time Calculation window 9 Time Calculation Calculate Dates From UI HAEEP i Monday qn 16 03 2006 H Thursday Progress Process To carry out a Time On Site calculation set the start date to the date following the end date of the previous calculation set the end date to the last date for which a full day s worth of remote events is available and press the Calculate button Reports can then be produced by using the Time On Site item in the Reports menu 76 ATRACS Operators Manual March 2006 7 The Report Menu The Report menu is composed of menu items that allow you to produce various historical event reports and current status reports 9 Borer Data Systems ATRACS v2 04 File Sign off Update List Action eee Tools Diagnostics Help Roll Call Reports Personnel St
142. ted one band contained within another band with the higher time band number always having precedence during the overlap period For example time band 1 might run from 00 00 to 24 00 and time band 2 from 08 00 to 18 00 The rules contained within time band 1 will be actioned between 00 00 and 08 00 and between 18 00 and 24 00 Both time bands cover the period between 08 00 and 18 00 but time band 2 has the higher time band number and hence will take precedence Four tabbed pages are present within the Update Reader Rules window to allow data to be displayed and altered General Time Bands 1 2 Time Bands 3 4 Time Band 5 Emergency The first page deals with whether the Reader Rules are to be made available to card readers at all locations or limited to a single location the second deals with the details of time bands 1 and 2 of 5 the third deals with the details of time bands 3 and 4 of 5 and the fourth deals with the details of time band 5 of 5 and the emergency rules the rules that will apply in the event of an emergency situation being declared e g in response to a fire alarm Whichever page is selected the following two fields will be displayed Reader Rules Number The Reader Rules Number field provides the main reference for the record within its file It must be unique and cannot be altered when editing the record Description This field is used to give each set of Reader Rules a description The description must be unique
143. terface Module This field specifies which Network Interface Module NIM the device is connected to Device Address This field specifies the number used to identify this device within the NIM The number must be in the range 1 to 248 and must be unique within the NIM In systems with 248 or less devices the easiest way to set up this field is simply to use the same number as in the Device Number field Location This field is filled in automatically by ATRACS It specifies the Location of the NIM to which the reader is connected Factory Settings Each device leaves the factory with version information and a unique identifier programmed into it This information must be typed into the Factory Settings fields The Version and Release fields together specify the version of software present within the device The Type field contains a number which identifies the hardware type of the device The Batch field contains a number which identifies the production batch number for this type of the device The Serial field contains a number which specifies the serial number of the device within its production batch Together the type batch and serial number fields provide the device with a unique identifier The NIM uses this identifier to match the hardware device with the corresponding device record in the ATRACS database CAN Channel No Each NIM can communicate with hardware devices card readers etc on a number of separate communication channels
144. the OK button 51 ATRACS Operators Manual March 2006 A newly created Access Group will appear as a branch within the selected Location The Access Group is highlighted selected and expanded to show a list of all access control card readers present at the Location The right hand part of the window displays a summary of which Time Zones are allocated to each card reader within this Access Group This is blank at this stage because no Time Zones have been allocated to card readers within this Access Group yet Update Access Groups Edit Access Group Delete Access Group Copy Access Group Access Group Wizard ril Close NIM Locations Access Groups Readers B NIM Locations Access Group Reader amp Active Time Zones Summary security Staff Front Door Left Front Door Right Side Door E Second Floor Left Matts Black Reader Second Floor Front Second Floor Back Main Entrance Car Park Barrier W Car Park Barrier E E Scottish Office To allocate one or more Time Zones to a card reader click on the card reader s description to highlight select it and a list of all the active Time Zones at the selected Location is displayed Double click on any Time Zones that you wish to apply to the selected card reader for the selected Access Group The red indicator to the left of the Time Zone description will turn green Update Access Groups Access Group Wizard ril Close Allocate Time Zones F
145. the user a verbal warning Personnel Note Labels Using this window you can attribute descriptions to each of the Notes fields held in the Personnel Table 9 Update Personnel Note Labels tei m IE PI Personnel Note Number Description Number Street ril Close 91 ATRACS Operators Manual March 2006 9 Diagnostics Menu The Diagnostics menu lists diagnostic functions that can be run by BORER staff in case of system related problems They are NOT intended for unsupervised use 9 Borer Data Systems ATRACS v2 04 File Sign off Update List Action Report Tools BEES View ASCII Import Export Reader Status f Unack Alarms Log File List Personnel General Data 17 08 15 Back Door Right Digital Status Control Diagnostic 17 08 15 Back Door Right Digital I O Diagnostic SQL Trace Multi Site Access Group Upgrade one time only Reader Status Remote Events Log File Status Back Door Right 177326 Card Not Allocated Front Door Left 141896 Palmer F N Front Door Left 141896 Palmer F N Access Not Made Back Door Left 104540 Hollingsworth C V Back Door Right 60528 Barker Mrs AR Front Door Left 17126 Archer M 5 Front Door Left Reader Disconnected Front Door Left Reader Disconnected Northern Office RMU Contact Lost Wed 01 02 06 12 34 05 View ASCII Import Export A program called ATRACSPOLL runs on the ATRACS server This program s main job is to carry out communication between the ATRACS
146. to the ATRACS main window Press the Freeze button to temporarily stop the diagnostic output to the ATRACS main window Press the Freeze button again to restart diagnostic output Press the Save button to write the diagnostic information to disk Press the Hide button to cease diagnostic output SOL Trace Form synch Select SQLs Asynch Select SQLs E Show SQL Open s Show SQL Strings a Show SQL Strings E Show SQL Record Counts T Show SQL Record Counts T Show SQL Close s E Show SQL Close s E synch Ins Upd Del SQLs Max Memo Lines 500 Show SQL ExecSQL s E Show SQL Strings E Show Show SQL Close s B Hide Save 94 ATRACS Operators Manual March 2006 Multi Site Access Group Upgrade one time only The Multi Site Access Group Upgrade window allows a version of the ATRACS database that is set to use the legacy mode of Access Group operation to be converted to use the current Island Site mode of operation whereby each NIM Location has its own set of Access Groups to which cardholders can be allocated This only needs to be run once Access Group Conversion ONE TIME Conversion of Access Groups to Island Site Strategy The previous Access Group strategy allowed each person to be allocated to a single Access Group The Access Group defined access to all access control readers in the system The new Island Site Access Group strategy allows each person to be allocated to one A
147. ture assumed A cardholder is assumed to have left a single manning area without using an exit card reader 219 Single manning alarm A card access reader controller is warning that only one cardholder is present in a single manning area 222 Overstay error A cardholder has exceeded the time limit allowed for a stay in a single manning area 226 Outside time zone A cardholder has attempted access outside his her defined time zone constraints 228 Trace This is not an error indication but simply a real time report of a valid event Either the cardholder is on trace or the card reader is set to trace all events 229 Control card used This not an error but an indication that one of the special control cards supplied with some systems has been used 230 No tag detected An attempt has been made to gain access to a radioactive area by someone not wearing a film badge 231 Tag mismatch The film badge does not belong to the cardholder 232 Door forced IN The in monitor of a card access reader controller has sensed a door being opened by means other than the use of a card or a passback switch 233 Door forced OUT The out monitor of a card access reader controller has sensed a door being opened by means other than the use of a card or a passback switch 234 Faulty card usage A card reader has repeatedly misread a card 235 Card invalidated The cardholder has been barred access at all access points because he she has had
148. tus Term Emerg Cale T A Visit Book Remote Rel Readers Alarms Access Rules Attend Rules Locations sys Settings Holidays Digitals ee A EB pei gei eb ded jm jod ed m m ed p ox ge qe qb pd pd pd pd pl M oM b E M HB HM HB 60 ATRACS Operators Manual March 2006 List Card Readers etc The List Card Readers etc menu allows you to select which card reader related record type to list Action Report Tools Diagnostics Help Personnel k Personnel Groups Status E Operators Card Readers etc Readers Other Devices k Digitals k Reader Rules k Locations Areas Alarms Pisco uster Points Holidays Lockers Access Control Settings P Network Interface Modules Time Accounting Rules k List Readers Other Devices The List Readers Other Devices menu allows you to select which kind of reader list you require Action Report Tools Diagnostics Help Personnel Personnel Groups i Status Operators Full Listing Readers Other Devices Card Readers etc Digitals H Reader Rules k Concise Main Locations Concise Rules Areas l Alarms cies pon Concise Details uster Points Holidays Concise CAN Addressing Lockers BA Concise CAM SLIOS Access Control Settings k s Concise CAM Associations Network InterFace Modules Time Accounting Rules k List Readers Other De
149. uired be associated with another file containing the cardholder s signature Three buttons are present to the right of the signature The top button allows a signature to be captured preferably using a signature capture device The signature is then stored and associated with the cardholder s record The middle button allows an existing signature file jpeg or bmp to be imported and associated with the cardholder s record The bottom button causes the signature to be cleared by removing from the cardholder s record any reference to the signature file 16 ATRACS Operators Manual March 2006 Update Personnel Time The Time page of the Update Personnel window allows you to view alter information within a cardholder s record that is related to their Time and Attendance rules Update Personnel gil gi sd amp Close Personnel Reference Number Name Hamilton Jenny dics Q T A Schedule Flexi Schedule Max Carry Fwd 08 00 Cost Per Hour f 0 50 Area Check v Areas Allowed liv 2iv 3M 4iv 5M Biv iv ois w B5 B General Badge Time amp ccess Notes Web T A Schedule This field specifies which Attendance Schedule the cardholder is has The Attendance Schedule which is set up using the Time Accounting Rules Attendance Schedules item in the Update menu determines which set of attendance rules the cardholder will follow on any particular day It also determines when each accounting period will s
150. uiui docs Single Reader Access List Access Group Cleaners Access Cleaners Access Security Staff Statf Access Reader number 2 Reader nane Person 141455 56537 56537 141656 80528 104514 104643 104643 13129 34520 89584 25408 21377 21377 141904 141904 2973 Page 1 of 1 Front Door Right Name Personnel Group Sales Sales Sales Purchasing Purchasing Purchasing Parker Parker Parker Asling Barker Mrs AR Caine Mrs A J Fool F K Fool F K Cartwright M G Chapman R G Charles R F Charlston C J Rider 5 D Rider 5S D Salter Mrs P T salter Mra F T Bancroft Y E AAA a c Purchasing Purchasing List Time Zones Time Zone records are listed Time Zones List amp 1 1 1 A uiui foo Time Zones List Description 24 Hours 7 Days Office Hours Cleaners Hours AM Cleaners Hours PM Location Head Office Head Office Head Office Head Office 70 Time Zone 4 Hours Cleaners Cleaners 24 Hours 24 Hours 24 Hours Cleaners Cleaners 24 Hours 24 Hours 24 Hours 24 Hours Cleaners Cleaners Cleaners Cleaners 24 Hours ATRACS Operators Manual March 2006 Information relating to which Access Groups give access 16 03 2006 10 05 50 Time one Cleaners Hours AM Cleaners Hours PM 24 Hours 7 Days Office Hours Information relating to which cardholder have access to a 16 03 2006 10 07 41 7T Days Hours AM Hours PM 7 Days 7 Days 7 Days Hours AM Hours P
151. v2 04 File Sign on Reader Status f Unack Alarms Log File Status 17 08 15 Back Door Right R 177326 Card Not Allocated 17 06 15 Back Door Right R 177326 Card Not Allocated Reader Status Remote Events Log File Status Back Door Right Front Door Left Front Door Left Back Door Left Back Door Right Front Door Left Front Door Left Front Door Left 177326 Card Not Allocated 141696 Palmer F N 141896 Palmer F N Access Not Made 104540 Hollingsworth C 80528 Barker Mrs AR 17126 Archer M 3 Reader Disconnected Reader Disconnected d Q8 qt Northern Office RMU Contact Lost Wed 01 02 06 12 34 05 The ATRACS main window displays the following real time information Date and Time the current date and time are displayed in the bottom right hand corner Unacknowledged Alarms alarms that require operator acknowledgement but as yet remain unacknowledged are displayed in the Unacknowledged Alarms display To acknowledge these alarms you must be signed on to the system ATRACS Operators Manual March 2006 Remote Events the most recent events reported by the card readers and alarm monitors are displayed in the Remote Events display These events may be cardholder transactions displayed in green in the case of a successful transaction otherwise in red or reader alarm monitor status changes tamper communications failure fire alarm etc displayed in red on occurrence and black on clearance NIM Status the mid
152. ves the alarm state the emergency situation should be cleared down causing any Reader Rules that are configured to respond to an emergency situation to return to their normal time banded operation Note that in general this field is not ticked because most users of ATRACS prefer to have a system operator clear an emergency situation rather than having it happen automatically see Terminate Muster Emergency Declare Muster This field if ticked indicates that when this Digital Input enters the alarm state a muster situation should be declared and cardholders will be expected to attend muster points PR Report RMU This field is only used in older legacy systems If ticked it indicates that the NIM should automatically print a report of all people present on site 46 ATRACS Operators Manual March 2006 Update Digital Outputs The ATRACS system is able to issue commands to SLIOs digital I O modules to cause a SLIO output channel to be made open or closed circuit thereby causing an action to occur e g a motion detection system could be armed at night and disarmed by day Digital Outputs are only used in conjunction with a legacy third party package The Update Digital Outputs window allows you to create amend or delete Digital Output records Update Digital Outputs ffi Close Number Description Alarm Dialler Details Digital Output Type VO Module Output v Device Description Ground Floor General Channel Ide
153. vice numbers This field is used to specify the SLIO with the lowest CAN device number 34 ATRACS Operators Manual March 2006 SLIO Sub Type Digital I O Units only This field specifies which mode this Digital I O Unit SLIO is intended to operate in The available modes are as follows Standard I O Module In this mode the SLIO is used to monitor digital outputs from fire alarm panels fire door contacts etc By associating Digital Inputs to the input channels on the SLIO see Update Digitals changes in state of the inputs can be alarmed within ATRACS For example ATRACS can display a fire alarm when a fire panel indicates that a fire has been detected Security Control Unit In this mode the SLIO is used in association with a card reader to control access through a door The card reader is mounted on the outside of the door and the SLIO on the inside When a cardholder uses the card reader a message is sent to the SLIO to open the door This gives increased security since the door is opened by a device on the secure side rather than the unsecure side of the door Locker Control In this mode the SLIO is used in association with a Locker Control card reader to control access to one or more lockers When a cardholder uses the Locker Control card reader a message is sent to the appropriate SLIO to unlock the appropriate locker Associated Device 1 Digital I O Units only These fields specify which device if any this SLIO is asso
154. vices Full Listing Reader other device records are listed to show all available configuration data Readers Other Devices List Full amp gt gt Ia gt led Hi cose Readers Other Devices List Full 15 03 2006 13 33 07 Number Description Details Reader Rules Areas 1 Front Door Left Rules Rules Rules Rules Rules Rules Rules Rules Normal Normal Normal Normal Normal Normal Normal Normal Mon Tue Wed Thu Er sat sun Hol Acc Head Office RMU Dev Type NIM Dev Adr 1 Dial Site 0 Ty Bat Ser 0 CAN Cd Chn 1 CAN Device 0 Muster Pt Not Defined Page 1 of 8 Arrive Depart Local Dec Dual Head Local Alm Turnstile PB Switch Swipe Qualified D Oe ec C Ep T A Trans Time Emb Release A Shunt Ini Mus Ini Emerg Prntr Num 61 Frm Loc Int To WEE SItSJ i 0 Building 001 2 1 ATRACS Operators Manual March 2006 List Readers Other Devices Concise Main Reader other device records are listed to show their main configuration settings Readers Other Dovices List Concise aj h AA uim foos Readers Other Devices List Main 15 03 2006 14 12 42 From Area Description Num Loc Int Front Door Left Front Door Right Ground Floor Lockers Ground Floor 1 8 Side Door Second Floor Left page 1 of 1 List Readers Other Devices Concise Rules Reader other device records are listed to show their Reader Rules allocations
155. w records will be given a higher reference number than the existing records it is often possible to locate the new record by pressing the Last record button in the navigator 13 ATRACS Operators Manual March 2006 Update Personnel The Update Personnel window allows you to create amend or delete Personnel cardholder records In addition to the standard navigator buttons the Update Personnel window includes four more buttons The three buttons on the left control the order in which records are displayed when using the navigator to step through the file They allow you to select personnel number order name order or card number order The fourth button allows you to limit which cardholders are displayed to one or more selected personnel groups On the left of the Update Personnel window there is space for the cardholder s photograph Image Below the photograph five buttons are provided The Select Image button on the left allows you to associate a JPEG or BMP photograph file to the cardholder The Clear Image button second to left allows you to remove a photograph link The Take Photo button allows you to take a photograph using a camera directly or via an interface card with drivers that provide an MCI interface The Print Current Badge button allows you to print an ID card for the cardholder currently on display The Print Badge Selection button allows you to perform a batch print of ID cards f
156. wledged Alarms window see Signing On Acknowledging Alarms or they can access the same process by selecting Acknowledge Alarms from the Action menu Terminate Muster Emergency An emergency situation can be triggered by a Digital Input see Update Digital Inputs or by a cardholder using a muster card reader see Update Readers Other Devices During an emergency situation any Reader Rules that are set to respond to an emergency situation will implement their emergency rules perhaps to unlock doors The Terminate Muster Emergency window allows you to terminate an emergency situation causing any Reader Rules that are set to respond to an emergency situation to implement their normal rules instead of their emergency rules A muster situation can be triggered by a Digital Input see Update Digital Inputs or by a cardholder using a muster card reader see Update Readers Other Devices During a muster situation cardholders will be expected to attend muster points The Terminate Muster Emergency window allows you to terminate a muster situation Any cardholders marked by the system as mustered i e at a muster point and hence safe will be marked as no longer mustered 71 ATRACS Operators Manual March 2006 9 Terminate Muster Emergency Terminate Muster Emergency Terminate Emergency Situation Select Network Interface Module NIK Head Office RMU wv OK The Terminate Muster Emergency window lists any
157. y type day The Set All To The Same As Monday button provides a fast way of making Monday s Reader Rules apply to all other day types 36 ATRACS Operators Manual March 2006 Update Reader Rules The Update Reader Rules window allows you to create amend or delete Reader Rules records Reader Rules are time banded rules that govern how access control card readers etc should operate They can for instance be used to make an access control card reader unlock a door and allow free access during working hours but lock it and require card use during non working hours Any number of card readers can be allocated the same set of Reader Rules Which set of Reader Rules each card reader will use on any given day of the week is configured as part of the card reader set up see Update Card Readers And Other Devices to learn how to associate readers with reader rules Each set of rules is divided into five time bands so that different parameters rules may apply at different times of the day A further set of parameters within each set of reader rules is available to accommodate emergency situations Time bands operate as follows If a time band s start and end times are both 00 00 it is not used otherwise it operates between the specified times A time band must not span midnight Every set of reader rules must account for the whole day i e every minute within the day must be included within at least one of the time bands Time bands may be nes

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