Islington eCAF User Guide
Contents
1. ISLINGTON FRAMEWORK ECAF If you find the child or young person you are looking for you can click on their name in the search results list and this will display their Personal Details page An example of a Personal Details page for a child or young person Framework i Windows Internet Explorer People Tools Help E Chloe Parkin Personal Details tn son CAF History 3205 Start new Preparation EEREN 13 07 1999 8 Christian Practising Main Address History Address Type Main Address Entered on 01 03 2008 at 07 54 by Edward Cooper 112 Upper Street LONDON N1 1QN Authority ISLINGTON Ward St Mary s Person has other addresses Phone Numbers Home 0207 354 8000 Female Ethnicity White British First Language English Fluency In English Good both written and spoken English View personal details for Chloe Parkin a Local intranet Ri00 7 If the child or young person has already got a CAF then this will be clearly displayed in the ECAF section of their Personal Details page You can request access to this CAF from the lead professional see section 5 later in this guide If a CAF has happened in the past but is now closed then it would be visible under the tab CAF History If there is history recorded you can request access to this from the lead professional coordinator of that CAF see section 5 later in this guide Page 9 of 37 ISLINGTON FRAMEWORK ECAF It2. O Send eCAF to support request Request rejected eae Details of 12 Consent for conversation with information storage the Targeted or and information Specialist Service sharin and next steps Pe eae ee i Date eCAF sent to support request s_ is Outcome of request indicates completed a z 7 ease select v section Date of decision from specialist kE targeted service Details of decision and next steps Add Remove NOTE Go to Personal Details to change read only information Click the Refresh button to show changes Cancel Print v B 2 Local intranet Sent Items Microsof iGoogle Microsoft In frameworki Microsof E frameworki episode p eCAF User Guide Fina Page 31 of 37 ISLINGTON FRAMEWORK ECAF 6 6 CAF Closure The last step in the CAF process is to close the CAF and record the reasons for this To do this open the CAF form and click on NEXT gt gt twice to get to the Outcomes screen Select CAF Closure as the outcome Then press FIND to select yourself as the practitioner to assign it to Do not assign it to another practitioner at this stage The application will return you to the child s Personal Details with a link to Start New CAF Closure Clicking on this link will take you to the CAF Closure form where you can enter any closing comments http hipstrsrv01 ad islington gov uk Framework i
3. connecting you to your homepage you will need to turn off your pop up blocker in your browser settings For Internet Explorer this is located under the tools menu at the top Page 6 of 37 ISLINGTON FRAMEWORK ECAF 3 2 Your Home Page C Framework i Windows Internet Explorer amp Edward Cooper Incoming Work Scheduled On Status Previous Episode Nothing found to display Future 0 Incoming 0 KEY Overdue Due date imminent Due date is not yet imminent Episode not time sensitive Empty completed work folder Local intranet Your Home Page has several tabs you can select These are Tasks This is where you can see details of any Requests for a Contribution which have been made between CAF versions Future Work this functionality is not currently being used in eCAF Incoming Work this tab lists any work that has been passed to you to do and which you have not yet started You can start any piece of work by clicking on it Uncompleted Work this tab lists any work you have started but not yet finished You can continue any piece of work by clicking on it Completed Work this tab lists work that you have finished and enables you to access it again by clicking on it If this tab gets very full you can empty it using an option on your Tools menu This does not delete the work it just clears out the links from your tab to reduce the clutter You can still find this information o
4. face or by phone before requesting a contribution on the system Open the latest CAF version Select NEXT gt gt at the bottom of the latest CAF version a http hipstrsrv01 ad islington gov uk Framework i Microsoft Internet Explorer BER Preparation Jeff Johnston 185 Tasks 20f3 Select task from the list below Task description Mandatory Isington Request Contribution x Tasks initiated in this episode Task description Status Assigned To lt lt Back f Next gt gt f cancel f fini f Save amp Close J Save amp Continue _ Done Internet Click on Request contribution to assessment Click on FIND and select a worker E http hlpstrsrv01 ad islington gov uk Framework i Microsoft Internet Explorer Rf x Preparation Jeff Johnston 185 Tasks 20f3 Add Task Task type t Pass to Worker Find _ Clear Request Notes ISLINGTON FRAMEWORK ECAF This will send a request to the practitioner s TASKS tab and will show as a sent task in your own tasks You will then wait until they have made their contribution and marked the task as completed When they have completed their contribution they will be able to send you a note back to advise you this task has been completed this will also show in your TASKS tab You will not be able to proceed to the next step until all tasks assigned have been marked as completed If the eCAF system will not allow a new CAF Version to be made
5. is important to note that a single CAF will consist of a number of rows in the history screen ePreparation eCAF there could be one or more depending on whether multiple versions were saved before closing the CAF eCAF Closure The screen shot below displays ONE CAF composed of a preparation stage two versions of the CAF and one closing summary If there was only a Preparation Step by itself showing in the history this would indicate that a CAF was considered but not carried out E http hlpstrsrv01 ad islington gov uk Framework i Microsoft Internet Explorer vA E People Tools Help E CAF History Jeff Johnston 185 CAF Episode Start Date Finish Date Created By Team Coordinator Bec Parkin From 29 04 2008 To 01 05 2008 B Preparation 29 04 2008 29 04 2008 Bec Parkin CAMHS CAF 01 05 2008 01 05 2008 Bec Parkin CAMHS CAF 01 05 2008 01 05 2008 Bec Parkin CAMHS CAF Closure 01 05 2008 01 05 2008 Bec Parkin CAMHS View episodes for this person Page 10 of 37 ISLINGTON FRAMEWORK ECAF 4 2 Adding a new child record If you are sure that the child or young person is not already on eCAF then you will need to add them to the system before beginning the CAF Click Add New Person in the bottom right of the search results screen and the New Person Personal Details screen will open 2 Framework i Windows Internet Explorer ss lt PEK TA E People Tools Help i New Person
6. scan their copy and keep it electronically frameworki episode Microsoft Internet Explorer jf x SECnOns Preparation 2 CAF not required Consent to start the CAF lt 4 indicates completed Please email iwp islington gov uk if you would like any further information section This form records consent given by either the child or young person or their parent or carer to carry out a Common Assessment Name z i Date of birth amp Initial discussion notes have had the Common Assessment Framework explained to me and understand that it is a supportive child centred assessment designed to help share information with practitioners that can help OMe O My Child f aa Name Date E Signed Hard copy details You have control over the information within your your child s Common Assessment Framework CAF The Lead Professional co ordinating the work around your CAF will be guided by you when making decisions about who they share this information with You will be encouraged to share your CAF information with professionals in order to help you your child Professionals should be open and honest with you your child and seek agreement to share CAF information There are however exceptional circumstances when professionals may have to share your CAF information or information discussed at meetings without your permission It is only when a professional thinks that not sharing information cou
7. situation A free text area to record the child or young person s family structure including details of everyone living at their address family relationships language s spoken at home and all contact details 5 Services working with this infant child or young person To add more practitioners press ADD SECTIONS 6 7 and 8 GIVE YOU THE FIELDS TO RECORD THE ASSESSMENT SPLIT INTO THREE DOMAINS e THE CHILD S DEVELOPMENTAL NEEDS AND STRENGTHS eTHE PARENTS AND CARERS NEEDS AND STRENGTHS eANY WIDER OR FAMILY OR ENVIRONMENTAL FACTORS Consider each of the elements to the extent they are appropriate in the circumstances You do not need to comment on every element Base comments on evidence not opinion Where you record your professional opinion say on what it is based Highlight and source the facts you use to support your evidence If there are any major differences of view these should be recorded too 6 Development of the unborn baby infant child or young person For further guidance on any of the fields click on the symbol to the right of the box You do not have to fill in every box but you will need to consider each one to ensure you have addressed the holistic needs of the child young person Strengths should be recorded as well as any concerns Simple bullet points are best in these fields 7 Parents and Carers For further guidance on any of the fields click on the symbol to the right of the box You do n
8. this will be because there are outstanding tasks Go to the Tasks tab on the homepage and see if any tasks have not been marked Completed then contact the relevant practitioner If you have any problems contact the Service Desk Page 26 of 37 ISLINGTON FRAMEWORK ECAF 6 3 If a colleague has requested a contribution from you If a colleague has requested a contribution from you you will need to look in your TASKS tab on the home page This should always follow a telephone or face to face conversation F framework Microsoft Internet Geplorer j d People Trala Trainee 3 Tasks Tasks 143 Future 0 incoming 14 Uncompeted 21 Status Incoming Requested Completed Replies Completed Replies Completed Sent awaiting reply Completed Replies Completed Replies Completed Completed Replies Requested Replies Replies view tasks Ahere Read Access im ECAP i start E Date Requested Task 16 08 2010 09 08 2010 29 07 2010 29 07 2010 14 07 2010 14 07 2010 14 07 2010 14 07 2010 14 07 2010 14 07 2010 06 07 2010 oa o7 2010 06 07 2010 05 07 2010 05 07 2010 05 07 2010 05 07 2010 24 06 2010 an IS a A Authorise Read Access to ECAF Authorise Read Access to ECAF thorise Head A Request contribution to assessment Request contribution to assessment Authorise Read Access to ECAF nuthorise Read Access to ECAF Authorize Read Access to ECAP Authorise Read Access to ECAF ise R View Task A
9. to assign it to Do not assign it to another practitioner at this stage eWhen you have selected yourself press FINISH You will then be taken back to the child s Personal Details screen where you will have the option to Start new CAF Select this and you will be asked if you want to use the previous answers as your defaults Ej frameworki Microsoft Internet Explorer aag A amp People Tools Help Child s Name Pe frameworki episode Microsoft Internet Explorer EEx eCAF Child s Name 240 Amend NEA CAF History 240 Main Ad Address T aap The next segment of this episode contains a Laycock Str i LONDON form which has already been filled out for this N1 a subject Do you wish to use the previous Authority 3 Ward NON answers as your defaults Person has Gender Yes No Unknown amp Local intranet amp Local intranet Inbox Microsoft iGoogle Microsoft frameworki Micro frameworki episo ty eCAF User Guide Fi ty eCAF User Guide Fi 4 mg Page 24 of 37 ISLINGTON FRAMEWORK ECAF Select Yes and the new CAF version will be created which can be edited The previous version is saved as a read only file for reference at any time 6 2 Requesting a contribution from a colleague When you are filling in the CAF you may want someone else to contribute information Always speak to a colleague face to
10. 2 6 7 Requesting access to a current or previous CAF 00066 34 Page 2 of 37 ISLINGTON FRAMEWORK ECAF 1 Support for eCAF You can contact the Children s Service Desk for any of the following e Information or Guidance about the system e Data Quality Issues for example if you think there may be duplicate child records e Any problems you are having using the system e Suggestions for example you may have an idea as to how the system could work better The Children s Service Desk will be available between the hours of 9am and 5pm Monday to Friday You can contact them either by phone or email Telephone 0207 527 8886 Email childrens servicedesk islington gov uk If you are using eCAF to support a child protection referral contact your designated child protection lead or the Referral and Advice Team immediately on 020 7527 7400 For out of hours support contact the Social Care Emergency Duty Team on 0207 226 0992 Page 3 of 37 ISLINGTON FRAMEWORK ECAF 2 Introduction 2 1 The eCAF Process The CAF Process is made up of 3 key steps 1 Preparation This step is used to record one of two scenarios a The child young person parent carer has agreed to start a CAF b A CAF was considered but not carried out There is no further action taken but any practitioner looking up this child in the future will be able to see that a CAF had been considered 2 CAF versions This is the main step which show
11. AMEWORK ECAF Framework i Windows Internet Explorer People Tools vA E Help Q Find Address List i A Town Address LONDON 101A Upper Street LONDON Flat 102 Upper Street LONDON 106 Upper Street LONDON Flat 108 Upper Street LONDON Top Flat 108 Upper Street LONDON 110A Upper Street LONDON 111 Upper Street LONDON 112 Upper Street LONDON Fiat 1 114 Upper Street LONDON Flat 2 114 Upper Street LONDON 114A Upper Street LONDON Almeida Theatre Co Ltd 108 Upper Street LONDON Bairstow Eves Countrywide 108 109 Upper Street ONDON astle Gj p p gt ary ry ary _ gt _ gt gt paat ja gt paas ur lt gt are ere ors rs er er re oe oe pee l l aa E j la ore re ihe pee i ee le Display addresses in this street Framework i Windows Internet Explorer lt A E People Tools Help Person Address Find Address enter search criteria below HouseNo Street Name upper Post Code C Search through all streets in UK Address Details display only 111 Upper Street LONDON N1 1QN Authority Islington Ward St Mary s Click the Next gt gt button again Local intranet Page 13 of 37 ISLINGTON FRAMEWORK ECAF Framework i Windows Internet E ajf A e People Tools Help New Person Telephone Numbers Home Work Mobile The third and final screen in the Ne
12. Microsoft Internet Explorer CAF Closure Jeff Johnston 185 CAF Closure Sections CAF Closure Main Lose x Main Logo lt indicates completed Closing Summar section g gt at Closing comments and conclusions Outcomes to show changes C Section completed Once entered select NEXT to get to the Outcomes screen Page 32 of 37 ISLINGTON FRAMEWORK ECAF F http hipstrsrv01 ad islington gov uk Framework i Microsoft Internet Explorer CAF Closure Jeff Johnston 185 Outcomes Outcome ork Choose azi All needs have been met and no further action is required The case has been escalated to Social Care The case has been referred for a SEN Statement of Special Educational Needs The case has been referred to the Child Development Team The case has been transitioned to Adults Services The case has been transitioned to another Local Authority The child Tamily refuse to continue with the CAF Next gt gt Finish Save amp Close Save amp Continue Done Once a reason has been selected click on the Finish button The application will return you to the child s Personal Details A new link to start a new preparation will be visible to begin a new CAF if this is required at any point in the future The CAF History link on the left hand side of the screen will show any previous CAF information about a child Other users in the system will need to request access to this CAF in order t
13. Microsoft Internet Explorer Sf lt Preparation s 2 CAF not required Consent to start the CAF x indicates completed Please email iwp islington gov uk if you would like any further information section This form records consent given by either the child or young person or their parent or carer to carry out a Common Assessment Name Child s Name 5 Date of birth Initial discussion notes have had the Common Assessment Framework explained to me and understand that it is a supportive child centred assessment designed to help share information with practitioners that can help OMe O My Child Name Date Fal Signed Hard copy details You have control over the information within your your child s Common Assessment Framework CAF The Lead Professional co ordinating the work around your CAF will be guided by you when making decisions about who they share this information with You will be encouraged to share your CAF information with professionals in order to help you your child Professionals should be open and honest with you your child and seek agreement to share CAF information There are however exceptional circumstances when professionals may have to share your CAF information or information discussed at meetings without your permission It is only when a professional thinks that not sharing information could affect the safety or well being of you your child and or other
14. Personal Details Fields marked with a are required Title First Names Michael Last Name Date of Birth 12 09 1999 or Age g use format ee OD MM YYYY Sex Male O Female O Unknown Ethnicity White Sub Ethnicity British First Language English C Interpreter Needed Fluency In English A little English spoken only v Religion Not Stated C Practising p lt tock f Next gt gt Jf cancel f oii Hv gt lt Display the result of the last person search Local intranet A 100 This screen will remember the last name if you have searched for that If you searched on Date of Birth or another field you will have to add the last name Add any other information which you feel will help identify that child for other practitioners looking for them on eCAF Remember that any information you add before the Preparation stage will be visible to all practitioners with eCAF access You must consider how much information you should include at this point depending on the consent you have from the child young person family eClick the Next gt gt button at the bottom right hand section of the page eIn the Person Address screen search for an address by typing in part of the street name or the postcode and clicking Find Address The process is easiest if you use the postcode By default the system will only search for matches
15. amily have given consent for information to be shared View task Authorise Read Access to ECAF Local intranet If access is granted then you will find that the links on the current or historical CAF information for the child or young person are now activated and you can access the details recorded Framework i Windows Internet Explorer SEE People Tools Help E Michael James Personal Details CAF History 3209 Preparation completed on 08 03 2008 at 21 37 by Elaine Crawford Date of Birth Discussion completed on 08 03 2008 at 22 00 by Elaine Crawford Multi Agency Action Plan Passed to Elaine Crawford on 08 03 2008 at 22 00 PEIN PIA teat T Local intranet Revision History of the eCAF User Guide Release Revision Revised by Date Status Reviewed by Release notes V1 0 Bec Parkin 07 05 08 Phil Coombs V2 0 James 01 04 09 Phil Coombs Chamberlain V3 0 James 16 08 10 Georgina Chamberlain Liveras Table 1 Document revision history Page 37 of 37
16. ce to face or by phone before assigning them as Lead Professional this will probably follow a discussion at a Team around a Child meeting eOpen the latest CAF version and click on NEXT gt gt twice passing the Request a Contribution screen to get to the Outcomes screen eSelect Assign New Lead Professional as the outcome e Then press FIND to select the new lead professional s name eWhen you have selected them press FINISH E http hlpstrsrv01 ad islington gov uk Framework i Microsoft Internet Explorer CAF Jeff Johnston 185 Outcomes 30f3 Outcome Assign New Lead Professional Worker Find Clear C Send Email to Pass To Recipient eead roa gt gt J cancel J finish save dose save Continue Done Internet Page 28 of 37 ISLINGTON FRAMEWORK ECAF 6 5 Requesting a Service from a Targeted or Specialist Service If you require support from Children s Social Care the Integrated Children with Disabilities Service and or Targeted Youth Support you will need to provide them with evidence via eCAF of what multi agency support has been in place already i e the team around the child s work with the CAF and what support the child young person requires from the targeted specialist service This does not include urgent Child Protection referrals which should be made in the usual way You may also be asked to provide an eCAF with relevant sections filled out to f
17. contact 020 7527 Xox 8 Family and fobs a For information on other services available for children young people and their families please consult the Family Directory sg NR RE ser crac E http www islington gov uk Education FamilyDirectory asp 10 Summary of needs ee eS Request for Service Details 1 EA eR Ane ___ Request for Service from fe eat Children s Social Care Targeted Youth Support Integrated Disabled Children s Services ssessmen 19 Goneuk for Date of telephone l E F 5 conversation information storage and Out f ti information sharing e RAS HR A EE S oe ELE eS Send eCAF to support request O Request rejected Details of conversation with the Targeted or lt indicates completed Specialist Service and section next steps lt lt Back EE Print _ 3 E amp Done 4 Local intranet y G Sent Items Microsof iGoogle Microsoft In frameworki Microsof y frameworki episode T eCAF User Guide Fina 6 95 sw Page 29 of 37 ISLINGTON FRAMEWORK ECAF Select which agency you are requesting a service from and record the date of your telephone conversation with them The targeted specialist agency will either eAsk you to send the eCAF to them to support your request or eReject your request If your request is rejected you will need to record details of the conversation you had with the agency and the next steps the Team around th
18. corelogi frameworki Islington eCAF User Guide Version 3 0 AUTHORS Bec Parkin James Chamberlain DATE August 16 2010 STATUS Draft ISLINGTON FRAMEWORK ECAF Contents Is SUPPO ION EGAT sven nities tee a 3 2 METRO GU CUO ID seosko EEEE EEEE 4 Zl 6 ne GA PIOCESS ronori terete 4 3 Connecting to eCAF Passwords and Security s0s0000 6 3 1 LOOGIN Olas hove vesaunatstanshwrraacedooatehavireath ae adn deabaladoetne haatisadieds 6 3 2 YourHome Pago sais a ein a aN a Gita arate 7 4 The Child or Young Person s Record on eCAF ccsssseeees 8 4 1 SEarCNING smerten a a E E A 8 4 2 Adding a new child reCord cccccccccseeseeeecceeseeeesseeeeeeeesaeaees 11 4 3 Updating and adding extra information ccccsseeeeeeseeeeees 15 5 The Preparation stage recording consent ccceeseeeeeees 17 5 1 Section 1 Have you got consent to start the CAF 18 5 2 Section 2 CAF not Required ritrinita aia 19 6 CAP c ta e on or eet en 21 6 1 Updating the CAF after each Team around the Child meeting 24 6 2 Requesting a contribution from a colleague cccseeeeeeeees 25 6 3 Ifa colleague has requested a contribution from you 27 6 4 Assigning the CAF to another Lead Professional 08 28 6 5 Requesting a Service from a Targeted or Specialist Service 29 60 SOA GIOS UPC eigtiet soceth ee eustuastanceeansastieieeccbalectessetedicetel sakes tees 3
19. e task as Authorised or Rejected and add any reply note then click Save Framework i Windows Internet Explorer People Tools cA E Help Amend Michael James 3209 Request Note Edward Cooper 100138429 requests Read Access to the ECAF forms for Michael James 3209 Status O Requested Authorised O Rejected Return Note Yes the family have given consent for information to be shared History and Permissions Requested on 08 03 2008 at 22 02 by Edward Cooper Amend the task status and notes _ Local intranet As the practitioner requesting access you will get the reply from the coordinator in your Tasks tab on your home page Framework i Windows Internet Explorer People Tools Help Edward Cooper Tasks Tasks 1 Future 0 Incoming 0 Uncompleted 0 Completed 0 Tasks Status Date Requested Task i Person Replies 08 03 2008 Authorise Read Access to ECAF Michael James Local intranet Page 36 of 37 ISLINGTON FRAMEWORK ECAF You can click on the reply to read the notes from the coordinator Framework i Windows Internet Explorer People E Michael James 3209 Amend Task Task ID Task History Requested on 08 03 2008 at 22 02 by Edward Cooper 341 Answered on 08 03 2008 at 22 09 by Elaine Crawford Request Note Authorised 100138429 requests Read Access to the ECAF forms for Assigned To Michael James 3209 Elaine Crawford Return Note Yes the f
20. e Child will be taking You may wish to consult the family directory at this stage at www islington gov uk Education FamilyDirectory to seek alternative support if needs cannot be met by the existing team around the child If you are asked to send the eCAF to support your request you will need to record the date in Date eCAF sent to support request and then eClick on NEXT gt gt twice passing the Request a Contribution screen to get to the Outcomes screen eSelect eCAF request for service from the required agency as the outcome eYou will then be able to select the agency from the Worker dropdown There will be only one option eWhen you have selected this press FINISH Page 30 of 37 ISLINGTON FRAMEWORK ECAF The targeted specialist agency will use the eCAF information to help them make their decision Once they have made their decision you will need to record it in the Outcome of request drop down list Depending on the outcome you will either proceed to New CAF Version or CAF Closure frameworki episode Microsoft Internet Explorer SAR a Request for Service Details 1 8 Family and Request for Service from environmental A j PE ct eae it O Children s Social Care O Targeted Youth Support O Integrated Disabled Children s 9 Analysis Services 10 Summary of Date of telephone needs outcomes conversation _ da and actions ANES Outcome of conversation 11 Comments on
21. his takes you back to screen 2 in Adding section 3 4 2 above so that you can record changes of address Telephone Numbers this takes you back to screen 3 in Adding section 3 4 2 above so that you update or add details GP this functionality is not currently being used GP information instead will be recorded in the Assessment Information covered in section 4 Other Names this enables you to record any number of alternative names for the child or young person The Find a Person screen will include all other names in any search Any other names already recorded will be displayed gt Framework i Windows Internet Explorer tA E People Tools Help Other Names Michael James 3209 Name Name Type Amend names where the person has more than one nar a Local intranet 100 Click Add in the bottom right hand corner of the screen Page 15 of 37 ISLINGTON FRAMEWORK ECAF Framework i Windows Internet Explorer People Tools Add Other Name Michael James 3209 Fields marked with a are required Title First Names Micky Name Type Also Known As Amend names where the person has more than one nar a Local intranet amp 100 Type in the details of the alternative name and pick a Name Type from the list Click Save Repeat this process for any other names This is very important in ensuring that the child young person can be found by practitioners
22. in the Islington area If the box for searching through all streets in the UK is ticked it will broaden it out to the rest of the country which will be useful if the child young person you are working with lives in a neighbouring borough Page 11 of 37 ISLINGTON FRAMEWORK ECAF Framework i Windows Internet Explorer tA E People Tools Help Person Address Find Address enter search criteria below HouseNo Street Name upper Post Code C Search through all streets in UK Find Address Find Person m tot gt gt 9 cancel Prat Display the result of the last person search a Local intranet 100 lt For searching all streets in the UK you may need to be more specific when entering search criteria than you will need to be for just Islington If your search criteria matches more than 1000 results you will get a request to refine your search down to a smaller list to choose from Framework i Windows Internet Explorer People Tools TA E Help Q Find Street List Street istri Town UPPER BARDSEY WALK LONDON UPPER CALDY WALK LONDON UPPER DENGIE WALK LONDON UPPER GULLAND WALK LONDON UPPER HANDA WALK LONDON UPPER HAWKWELL WALK LONDON UPPER LISMORE WALK LONDON UPPER RAMSEY WALK LONDON UPPER RAWRETH WALK LONDON UPPER STREET LONDON Local intranet Click on the list of results to drill down to the address you want then click on it to select it Page 12 of 37 ISLINGTON FR
23. ion storage and information sharing RST RES TIME SMR T EATEN People present at 13 Request for Service assessment lt lt Back Finish Print Fi y amp Done amp Local intranet ta Start E w G Inbox Microsoft y iGoogle Microsoft frameworki Micro 4 frameworki episo U eCAF User Guide Fi T ecaF User Guide Fi amp Boa There are 13 sections down the left had side of the screen that make up the Assessment details and the Team around the Child details It is always worth remembering to click SAVE amp CONTINUE every so often as there is no auto save If you want to close the CAF and return to it later you can do so by pressing SAVE amp CLOSE 1 Assessment Information This section gives you the opportunity to record who is present at this stage of the assessment and any special requirements which the child young person or their family has 2 What has led to this unborn baby infant child or young person being assessed This section is vital for recording the beginning stage of the CAF against which all desired outcomes and progress can be assessed This section is also where you should record information which will be needed by a targeted or specialist agency if you request a service from them Page 21 of 37 ISLINGTON FRAMEWORK ECAF 3 Details of the parents carers Records the parent carer details to add another parent carer press ADD 4 Current family and home
24. ld affect the safety or well being of you your child and or others that they may share without your permission These exceptional circumstances apply to all information whether in the CAF or not lt lt Sack J next gt gt f cancel f finch J Save amp Close f Save amp Continue f Print f Refresh yi v Done amp Local intranet Inbox Microsoft iGoogle Microsoft 2 framework Micro 4 frameworki episo T eCAF User Guide Ty eCAF User Guide F 26 o Page 18 of 37 ISLINGTON FRAMEWORK ECAF elnitial discussion notes A free text field where you can enter any relevant information around discussions you have had with the child parent carer prior to starting a CAF Any assessment information should be left for the CAF stage but you may want to record if the family do not consent to information being shared with any agencies at this point eConsent An indication of whether the consent was provided by the parent carer or by the child themselves eSigned This field has been created for when this form is printed so that there is a place for the signature eName Name of the person providing consent eDate The date consent was given eHard Copy Details This is a free text field where you should indicate where you have saved the scanned copy with the signature There is important information at the bottom of the Preparation stage which outlines the parameters of information sharing and consent It is
25. ment This is where the child young person and parent carers can record any additional comments they have although their voices should be heard throughout the CAF 12 Consent for Information At the end of each Team around the Child meeting this section should be completed online and then two copies printed and signed copies kept by both the lead professional and the child young person family You should scan your copy and record where the electronic version is kept 13 Request for Service from Targeted or Specialist Services This is where you will record the details of any requests for service from targeted or specialist agencies the outcome of the request and next steps For more information see section of this guide on page 29 Page 23 of 37 ISLINGTON FRAMEWORK ECAF 6 1 Updating the CAF after each Team around the Child meeting At the end of each Team around the Child meeting a new version of the CAF should be created to take a snap shot of the status of the CAF and the Needs Actions and Outcomes at a particular time The next version will record progress made leading up to the next TAC Any number of versions can be created to record progress up until the time that the CAF is closed eOpen the latest CAF version and click on NEXT gt gt twice passing the Request a Contribution screen to get to the Outcomes screen eSelect New CAF Version as the outcome e Then press FIND to select yourself as the practitioner
26. n the child young person s Personal Details page An example of a list on one of the Home Page tabs E http hlpstrsrv01 ad islington gov uk Framework i Microsoft Internet Explorer Sai tA E People Tools Help Bec Parkin Incoming Work Tasks 6 Future 0 Incoming Work Scheduled On 11 04 2008 14 04 2008 17 04 2008 21 04 2008 N N N N Incoming 4 Uncompleted 15 Completed 69 Status Start By End By Episode Person Previous Episode CAF Closure Jimmy Green CAF CAF Chris Cross Preparation CAF Peter Piper Preparation CAF John Johnson Preparation Page 7 of 37 KEY overdue Due date imminent pue date is not yet imminent Episode not time sensitive Internet ISLINGTON FRAMEWORK ECAF 4 The Child or Young Person s Record on eCAF 4 1Searching Before you can create a new child record you must first search for that child You do this via the People Menu at the top of your screen Select Find Person Q lt Note In this system a person is a child young person infant or unborn baby It is not a practitioner or any member of the child s support network Move over the People menu at the top of the screen and click on the Find People link that appears The Find Person screen opens You can use any field with a symbol to search for the person it is generally best to search on Last Name lt f you identify a duplicate or even ju
27. o proceed with a CAF e CAF as a result of receiving consent to start a CAF from the child parent carer Once you have chosen the Outcome you will need to assign it to yourself Click on FIND to the right of the Worker field to do this Then click on Finish at the bottom of the screen The application will return you to the child s Personal Details with a link to Start new CAF Page 20 of 37 ISLINGTON FRAMEWORK ECAF 6 CAF Click the link to Start new CAF 4 frameworki episode Microsoft Internet Explorer Balai eCAF Child s Name 240 s CAF 1of3 Sections 4 CAF A sae A 5 2 What has led tothis Assessment Information unborn baby infant child or young person being assessed Child s first language a5 3 Details of Immigration Status Please select Zi parents carers r z ann ett ese o Disability Please select nal 4 Current family and l home situation Please give details 5 Services working with this infant child or young 6 Development of unborn baby infant child or young person Interpreter required g 7 Parents and carers CI Signer required 8 Family and Has signer interpreter been arranged TNS o assar O Yes O No 9 Analysis n E E R eopaimemia Details of any special 10 Summary of needs requirements for child outcomes and actions and or their parent 11 Comments on Assessment 12 Consent for informat
28. o view its details No one will be able to edit a CAF once it has been closed Page 33 of 37 ISLINGTON FRAMEWORK ECAF 6 7 Requesting access to a current or previous CAF If you have found a child or young person through a Search see section 3 4 1 earlier in this guide the summary details screen will show if there is a current CAF process ongoing The CAF History button in the menu bar on the left of the screen enables you to check if any previous CAF work has been recorded on the system for the child or young person lf there is a CAF then you can request read only access to the information recorded at that time by clicking the Request Access button Always speak to a colleague face to face or by phone before requesting access via eCAF Clicking the Request Access button sends a request to the coordinator of that CAF requesting access for you and you see first a pop up message that confirms a request has been sent and after that a confirmation message in red on the child or young person s summary details screen Windows Internet Explorer A A Request has been send to the Episode Co ordinator Framework i Windows Internet Explorer a Peapie Tanh thetp M Michael James Personal Details View personal deta s for Michael James SJ Local intranet You can track this request on your Tasks tab on your home page Page 34 of 37 ISLINGTON FRAMEWORK ECAF Framework i Windows Internet Explorer Edward Cooper Ta
29. ollow on from a Child Protection referral You should always contact the relevant agency by telephone before following up the request for a service via eCAF Once you have spoken with the relevant agency you will need to record the outcome of the conversation in Section 13 of the CAF Request for Service from Targeted or Specialist Services Z frameworki episode Microsoft Internet Explorer aia Sections lt CAF A 1 Assessment Information 2 What has led to this Request for Service from Targeted or Specialist Services Before you request a service please contact the relevant agency by telephone to discuss the case If this is a child protection referral contact your designated child protection lead or Referral and Advice Team immediately unborn baby infant child or young person being f assessed 7 Tape SST E For out of hours support contact the Social Care Emergency Duty Team on 0207 226 0992 3 Details of parents carers 4 Current family and CHILDREN S SOCIAL CARE _ home situation For requests for service from Children s Social Care contact the Referral and Advice Team on 020 7527 7400 5 Services working with this infant child or young TARGETED YOUTH SUPPORT poSo For requests for service from Targeted Youth Support contact 020 7527 2600 6 Development of unborn baby infant child or INTEGRATED DISABLED CHILDREN S SERVICES young person For requests for service from Integrated Disabled Children s Services
30. ot have to fill in every box but you will need to consider each one to ensure you have addressed the holistic needs of the child young person Strengths should be recorded as well as any concerns Simple bullet points are best in these fields Page 22 of 37 ISLINGTON FRAMEWORK ECAF 8 Family and Environmental For further guidance on any of the fields click on the symbol to the right of the box You do not have to fill in every box but you will need to consider each one to ensure you have addressed the holistic needs of the child young person Strengths should be recorded as well as any concerns Simple bullet points are best in these fields 9 Analysis This is where you can clarify your thinking on the assessment 10 Summary of needs outcomes and actions This is where you and the rest of the Team around the Child including family members can create an action plan to decide who will do what and by when to achieve the desired outcomes It is always easiest to write Needs Outcomes and Actions in simple bullet points You will want to refer back to the issues raised in the assessment and also the section What has led to this unborn baby infant child or young person being assessed If other services would be helpful please see Islington s Family Directory at http www islington gov uk familydirectory To add more needs outcomes and actions press ADD at the bottom right of the page 11 Comments on Assess
31. recommended you go through this with the family at the outset 5 2Section 2 CAF not Required E http hlpstrsrv01 ad islington gov uk Framework i Microsoft Internet Explorer Preparation Peter Piper 171 Preparation lof3 Sections Preparation 1 Have you asked for consent to start the CAF CAF not required Reasons for not lt V indicates completed proceeding with CAF section NOTE Go to Personal Details to change read only amp P information Click the Refresh button to show changes C Section completed lt lt sack f Next gt gt f cancel f Finish Save amp Close J Save amp Continue Jf Print f Refresh EA internet ISLINGTON FRAMEWORK ECAF Reasons for not proceeding with CAF A free text field for notes on why a CAF was considered and then why it was not started This could be very helpful to others who are considering a CAF for the child at a later date You should also record what next steps you are considering Families have every right to refuse a CAF but this must be recorded After recording either that you have consent to begin the CAF or that a CAF was offered but not required press the NEXT gt gt button at the bottom of the screen This will take you to the Outcome screen Preperation Jeff Johnston 185 Outcomes Jal3 In the Outcome screen choose either e No Further Action if as a result of the Preparation stage you have decided not t
32. s that they may share without your permission These exceptional circumstances apply to all information whether in the CAF or not lt lt sack f Next gt gt f cancel f nt f Save amp Clse f Save amp Continue ff Print f Refresh PY 217 of 37 Done B 2 Local intranet T eCAF User Guide T eCAF User Guide F amp eal Inbox Microsoft 2 iGoogle Microsoft frameworki Micro frameworki episo ISLINGTON FRAMEWORK ECAF Complete this section immediately after you have had a conversation with the child young person family to offer them a CAF and explain the CAF and Team around the Child to them Leaflets and information can be obtained from www islington gov uk integratedworking which may be helpful at this stage You will have the choice of completing either eSection 1 which records consent to start a CAF or eSection 2 which records the fact that consideration was given to beginning a CAF but it was decided against In this step you will only need to complete one or the other 5 1 Section 1 Have you got consent to start the CAF If consent is given to begin a CAF you will need to record this and get the signature of the child young person age appropriately and or their parent carer s This section should be completed online and then two copies printed and signed copies kept by both the lead professional and the child young person family The lead professional should
33. s the action plan based on the needs outcomes and actions agreed with the child parent carer and how the Common Assessment changes over time 3 CAF Closure This step records any closing comments at the end of a CAF and reasons for closing a CAF Page 4 of 37 ISLINGTON FRAMEWORK ECAF The eCAF Process Search for or create a child record Start Preparation Multiple CAF versions CAF Closure Q Finish Page 5 of 37 ISLINGTON FRAMEWORK ECAF 3 Connecting to eCAF Passwords and Security 3 1 Logging in This system was developed for Internet Explorer version 5 5 and above An internet connection preferably broadband is also required Users with Internet Explorer 8 or above may find that eCAF doesn t load properly if so you will need to use the compatibility view which is a feature of Internet Explorer 8 If you have any problems contact the Service Desk on 0207 527 8886 or childrens servicedesk islington gov uk The system s URL is https csa islington gov uk fwlive When you log in you will get security certificate messages that you must accept You will then be asked to type your username and password If you are unsure of your login name and password contact the eCAF Service Desk on 0207 527 8886 or childrens servicedesk islington gov uk This will take you to your home page If you find the browser closes down after you have entered your login instead of
34. sks Tasks 1 Future 0 Incoming 0 Uncompleted 0 Completed 0 Tasks Status Date Requested Task i Person Sent awaiting reply 08 03 2008 Authorise Read Access to ECAF Michael James Local intranet The coordinator of that CAF will receive the request for access in their Tasks tab Framework i Windows Internet Explorer People Elaine Crawford Tasks Tasks 5 Future 0 Incoming 9 Uncompleted 6 Completed 0 Tasks Status Date Requested Task Episode Person Requested 08 03 2008 Authorise Read Access to ECAF Michael James Replies 17 01 2007 Request Contribution to Assessment Discussion Teri Biddlestone Completed 17 01 2007 Authorise Read Access to ECAF Maria Godfrey Completed 17 01 2007 Authorise Read Access to ECAF Sarah Greene Completed 17 01 2007 Authorise Read Access to ECAF Sarah Greene Local intranet If you are the lead professional and a practitioner has asked you to read the CAF you will find their online request in the Tasks tab on your Home Page Framework i Windows Internet Explorer E Michael James 3209 Amend Task Task ID Task History Requested on 08 03 2008 at 22 02 by Edward Cooper Requested Edward Cooper 100138429 requests Read Access to the ECAF forms for Michael James 3209 Elaine Crawford Local intranet Page 35 of 37 ISLINGTON FRAMEWORK ECAF Once you have reviewed the consent arrangements click the Amend Task button mark th
35. st Suspect a duplicate child record contact the Service Desk for further investigation C Framework i Windows Internet Explorer vA People Tools Help Q Find Person At least one field marked with a is required Last Name CO Use Sounds Like for Last Name First Name s Flat Number Building House Number Street Name Post Code Date of Birth Age from a format DD MM YYYY m Gender O male O Female Male or Female Search frameworki and frameworki only Find a person and create a new person if necessary Local intranet Q100 Type part of the child or young person s name or address into the fields then click the Find button The screen will show you a list of children and young people who correspond with your search Framework i Windows Internet Explorer tA E People Tools Help Q Find Person Results frameworki Results Name Address Date of Birth Charlie Painter 2 Redgrave Road LONDON SW15 1PX 12 09 2003 Fiona Palmer 16 Church Road Biggin Hill WESTERHAM TN16 3LB 12 12 2002 Chloe Parkin 112 Upper Street LONDON N1 1QN 13 07 1999 Mable Parks 13 Greentree Square NEWCASTLE UPON TYNE NES 2NN 12 12 2002 Simon Parrish 2 Redhall View Templand LOCKERBIE DG11 1TZ 13 07 1999 Penny Parrott 9 Heaton Street Middleton MANCHESTER M24 4RT 01 02 2003 f 37 Find a person and create a new person if necessary J Local intranet R1i00
36. uthorize Read Access to ECAF Request contribution to assessment Authorise Read Access to ECAF Authorise Read Access to ECAF Request contribution to assessment Ty iGoogle Mirosaft in framerate Maroeet Competed 42 Person Harry Barry Mouse Mouse Meeckl Mouse Joe Bloggs Meecki Mouse Meecki Mouse Alesha Abbett Aleisha Dixon Joe Blood Kadijh Randy Rig Sweetcorn Fla Pitt Ria Pitt Bia Sweetcorn CAF Kim Jong I Gl etA User Guide Ana You will see an Incoming task called Request contribution to assessment To the right of the task will be the CAF version you have been asked to contribute to Select the CAF and make your contribution You will then need to go back to the TASKS tab and select the task itself 7h framework Microsoft Intenet Garlorer People Teala Help m Request contribution to assessment Harry Barry 1155 Task ID Task History Amend Task t ECAF Episode Sat Requested on 16 08 2010 at 11 42 by Trainee 1 ECAF Episode Requested Ar Assigned To Episode History Trainee 3 Entered on 16 08 2010 at 11 42 by Trainee 1 fie nhas Mieressfi Out a konpe Hirnast in a emewerh Madea Click on Amend Task at the top left of the screen and mark the task Completed Page 27 of 37 ISLINGTON FRAMEWORK ECAF 6 4 Assigning the CAF to another Lead Professional When a CAF version is open you can assign the CAF to a new Lead Professional Always speak to a colleague fa
37. w Person section records the phone number s for the child or young person This will be visible to all practitioners with eCAF access so you should explain this and only record them with consent from the family Click Finish The Personal Details screen for the child or young person will be displayed From here you can begin the CAF see section 4 later in this guide process or add extra personal information for the child Framework i Windows Internet Explorer Amend CAF History Start new Preparation S BEARR 12 09 1999 8 Not Stated Non practising Address Type Main Address Entered on 08 03 2008 at 21 04 by Elaine Crawford 111 Upper Street LONDON N1 1QN Authority ISLINGTON Ward St Mary s Person has other addresses Male Ethnicity White British First Language English Fluency In English A little English spoken only 2 Local intranet ISLINGTON FRAMEWORK ECAF 4 3 Updating and adding extra information You can update the basic personal information about a child or young person at any time To do this display the Personal Details screen for the child or young person and then move your mouse over the Amend button in the button bar on the left of the screen This will display a list of sub menus that you can select as follows Personal Details this takes you back to screen 1 in Adding section 3 4 2 above so that you can update or add details Addresses t
38. who may not know all the names they go by Framework i Windows Internet Explorer tA People Tools Help Other Names Michael James 3209 Name Name Type Micky James Also Known As Michael Majestic Chosen Name Amend names where the person has more than one nar Local intranet Click OK when you have finished adding names Worker Relationships this functionality is not currently being used Practitioners working with the child will be recorded in the assessment details as set out in section 4 Page 16 of 37 ISLINGTON FRAMEWORK ECAF 5 The Preparation stage recording consent lf there is not a current CAF then the link to start the Preparation episode will be displayed on the child or young person s Personal Details screen under ECAP frameworki Microsoft Internet Explorer People Tools Child s Name Personal Details ECAF 240 Start new eCAF Preparation Main Address Address Type Main Address Entered on 16 08 2010 at 11 08 by Mr Test User Education Department Islington Council Laycock Street LONDON Ni 1TH Authority ISLINGTON Ward NONE Person has other addresses Unknown Amend CAF History A 2 Local intranet Sent Items Microsof fm S Education STRAT_ y frameworki Microsof T eCAF User Guide Fina Microsoft PowerPoint Click on this link to start the Preparation frameworki episode
Download Pdf Manuals
Related Search