TradeFlow Collections User's Guide
Contents
1. Applications You Are Here Applications Collections reatie A A A A AR A NiO A Export LC Transaction Types Status o Created By Date Range Collections i i v v v 05 09 07 19 09 07 ED Functions Outgoing Collection In Process Own From O E To d El Management usiness To Trade RefNo RefNo issue 123124 D908774 EL 45 00 19 09 07 In Process Feedback Help JJ v The transaction will be listed in the grid screen with the status of Approved 19 ClientTrade Collections If you click Reject then a text box will open in which you can enter the reason for the rejection Enter reason for reject Web Page Dialog Enter reason for reject gt RBS The Royal Bank of Scotland e OK 6 Cancel Click OK and the Rejection message appears Microsoft Internet Explorer E A Rejection has been done LK The message will be available for the first approver to see in the Comments text box accessible within the transaction screens The transaction status will be listed as Rejected in the grid screen The first approver accesses ClientTrade and selects the Rejected transaction in the Transaction Grid screen and opens it The approver then performs the following steps e Clicks the Comments button and reads the reason for the rejection e Exits the transaction verifies that the transaction 1s selected and selects menu option Functions gt Change to2. L Conti E mail Fas Murder Comiact Mame Figure 4 4 Buyer s Bank Profile Create Box Seller s Reference Number Mandatory field Reference number of the transaction as assigned by the seller Buyer s Bank Reference Number Reference number of the transaction as assigned by the buyer s bank Buyer Name and address of the buyer Use buttons above to View Delete Edit and Add New to create a profile Buyer s Reference Number Reference number of the transaction as assigned by the buyer 12 ClientTrade Collections 4 1 01 Part 2 Direct Collection Issue Field Descriptions At the bottom of the Direct Collection Issue screen are three tabs Part one Part two and Part three Verify that Part 2 is selected See figure 4 5 Fill in the fields in Part two of the Direct Collection Issue screen Fields that have pull down lists are filled in by selections from the lists y RBS RBS TradeFlow The Royal Bonk of Scotland Q Home oO Accessibil G Legal Info O Priva 193 Securit e Save You Are Here Applications Collections View gt Part two in Process Save Draft Financial Details Approve Amount Currency 4d SRP GBF e Save As L 2 00 gt Exi Sight Payment Terms Transport Document or Invoice Date xit Tu fees sabi i Term DP 25 0907 t Previous L Tenor Description Next Print Maturity Date Tenor Days Details Comment
3. File Edit wiew Favorites Tools Help x B ra Search Sip Favorites 3 The Royal Bank of Scotland Q Home O Accessibility Q Legal Info Q Privacy O Security Exit You Are Here Applications Import LO Payment gt View Released Previous Mext VLILC 1 1708 Select Payment TradeFlow Ref Ho Camments Payment 001 P4860892 Helping Your Beneficiary Business To Tradi la cali THE HONG KONG BENEFICIAR Y ld THE SCOTT MOORE COMPANY PCE DOLE 1 MAIN STREET gt Help ME TON KOWLOON HK 8777 Print Presentation Transaction Date Maturity Date Po Payment Value Date PO Current Balance Currency Drawing Amount JSD U S DOLLARS 120000 00 Tenor Days Tenor Description E Discrepancy Mote Correspondence Respond To Discrepancy Figure 6 1 Payment Screen There are three buttons along the bottom of the screen Discrepancy Notes Correspondence and Respond to Discrepancy 29 ClientTrade Collections Discrepancy Note Click the Discrepancy Notes button to view any discrepancies as reported by the bank You can send a message to the bank to comment on the discrepancies Correspondence Click the Correspondence button to view any correspondence letters downloaded from the bank Respond to Discrepancy Click the Respond to Discrepancy button if discrepancies have been advised and you wish to respond acceptance or rejection directly 26 7 Reports ClientTrade Collections There
4. for Time direct collection The maturity date of the draft The Tenor Days field is enabled when the Time radio button is selected Fill in the number of days used to calculate the maturity date Rate of interest in percent Click this button to open the Interest Details text box Date from which interest 1s to be calculated Date to which interest 1s to be calculated Account to be credited with payment from the payer Use buttons above to view delete edit and Add New account Currency with which payment is being made The field Currency will default after selecting from field Credit Proceeds to Account 14 ClientTrade Collections 4 1 02 Part 3 Direct Collection Issue Field Descriptions At the bottom of the Direct Collection Issue screen are three tabs Part one Part two and Part three Verify that Part 3 is selected See figure 4 6 o Home Y Y F dl r r F Fart one RBS TradeFlow nave save Draft Approve Dave S Exit Previous Next Print Details Comments Helping Your Business To Trade Feedback Help A RBS The Royal Bank of Scotland O Accessibility O Legal Info oO Privacy O Security You Are Here Applications Collections wiew gt Part three In Process Shipping Terms Details Shipment From al Shipment To al Country of Discharge Short Merchandise Description TaN Documents Charges gt Agent commission Dis
5. in pit d Parr aad E BL LATED 44200 100907 Proa Figure 4 12 The Transaction Grid Screen Click on Functions gt Edit Amend option The transaction opens in the Collection Issue In Process screen Go through the document as you did at issue time and edit the fields that need to be changed Click Save when you are done The transaction status remains in process 22 ClientTrade Collections 5 Amendments 5 1 Creating an Amendment Once a transaction has been approved or is pending approval it cannot be edited To make a change the transaction must be released and then an amendment generated In the Grid screen ensure that the Transactions Types tab is selected so that the Transactions Grid screen is open At the top of the screen under the heading Transactions select from the status options either released or all for all status From the Created By options select either Own for transactions you generated or All for transactions generated by all users Highlight the released transaction you want to amend See Figure 5 1 RBS TradeFlow A RBS The AR al Bank of O Home Q Accessibility Q Legal Info O Privacy gt Security gt Log Out gamam Applications You Are Here Applications Collections Import LC Export LC Functions From C 06 09 E To hd Management Outgoing Collection Released Own v se 200390 Helping Your Business To Trade gt Help Ref
6. Here Applications gt Collections gt Standard Phrases gt New Protest Instructions Description _ Description to be displayed in the Grid Screen Text Free Form text Figure 3 2 The Protest Instruction Standard Phrases Screen Provide a short name and description to later identify the standard phrase or text that you compose in the text box Click Save when you are finished In the Phrases Grid screen select a table and click on Functions gt View to see it To make a change to a table select it in the Phrases Grid screen and click on Functions gt Edit All three fields are accessible for editing 11 ClientTrade Collections 4 Collection Transactions You can view Incoming and create Outgoing both Direct and Outgoing collection transactions For outgoing transactions select the Outgoing radio button under Transaction Types in the Transaction Workflow screen Buyers Bank Mandatory field Name and address of the party who will pay as a result of receiving the draft Scroll through the pull down list or click on gt Add New button above the field to create a new Payer RBS TradeFlow Otome Accessibili You Are Here Sobecions Parties gt Wey Buyer s Bank t Exit t Helping Your Business To Trade Feedback Hane STANDARD CHARTERED BANK HONG Aahir ese Postal Cole City t Help ib A F z fea 1
7. In Process The transaction now appears in the grid screen with the status of In Process e Opens the n Process transaction and makes the necessary changes corrections as directed in the comments by the second approver 20 ClientTrade Collections Approves the transaction which now has a status of Pending The second approver accesses the Pending transaction verifies that it is now error free and fully approves it The transaction now has the status Approved 21 ClientTrade Collections 4 2 Editing a Collections Transaction RBS TradeF low Home Applications inpoi LE Export L Collectors E Funetions t Management t Helping Your Business To Tirade E Feedback E Help You Ano Haro Appr cati na Colect na DIE AAA IA III III III III Y ou can edit a transaction with a status of in process To change a transaction that has been released requires an amendment After logging into the system with your user ID and password the first screen to open is the Transaction Grid screen Under the heading Status select radio button in process Under Created by drop down menu select own or all for all users Locate and highlight the transaction in process transaction grid you want to edit VA II III A A A II III A A A A A A III III IIA TEA Quigeing Collection in Process Om From L M0 18 ED Sellers TradeFlow Doe Type netwolmetnon o Buyer Currency Amount Trn Date Staus EL ue
8. No DCL issue PL ECO MWB6 D908752 JOE BLOGGS LIMITED 100 00 18 09 07 Released DCL issue AUTOS D908780 THE NATWEST BUYER 5 000 00 20 09 07 Released Figure 5 1 The Transactions Grid Screen Click the Functions gt Edit Amend option and the transaction opens See Figure 5 2 23 ClientTrade Collections RBS TradeFlow 0 RBS The Covel Bonk of Scotland Otome Accessibility Legal info Privacy Security Save In Process Save Draft Approve Seq Mo TradeFlow Ref Ho Save As 1 D908752 Enit Release Date Previous 1e 09 0 Next atti Print a Seller r Buyer s Bank a El B El Details THE ROSS MILNE COMPANY NATIONAL BANK OF OZ Comments 1 MILNE ST 1 SHORT STREET Aina Vea BRIGHTON MELBOURNE png AUSTRALIA Business To Trade Feedback Seller s Reference Number Holp PL ECO NWEBE 2 8 al JOE BLOGGS LIMITED 1 MAIN STREET BANGKOK Part one gt Part two Part three de Figure 5 2 Amending a Direct Collection The system assigns a sequence number to each amendment beginning with the number 1 When the transaction screen opens after clicking Edit Amend in the Grid screen the next amendment sequence number is automatically displayed in the Seq No field Make changes to fields in the same manner you generated the fields at issue time After the amendment fields have been changed click Save 5 2 Viewing an Amendment Use the Previous button to view the sequence num
9. Sequence Number TO 0433 TESTIAN 10 1 017102003 BANCO GENERAL DE 20 001 00 Payment 1 T released A a 000 00 Paymen BA TEA _ _ ___ e e o qropoppoo ooRoRoooQQooroo Qpooo mo DD 0 QR QRQ o Qe QrRro pp a a A EE E E E EE _E EE SE EEE EEE EE omomo o O_O EOOEOEEEOEO O EEC ee E EEE 24m A e aE Sent to ban ACME2IMP Y 3558 02 10 2003 E ERAAN 78 000 00 Issued in process ACMEZINTF DO0M982 3558 USD 0370 es ss MO ak 7 ACMEZIMP TESTI242 017242003 BANCO GENERAL DE Osse JO Tak ACMEZIMP poos TESTA USD 0242003 JH NERAL DE 00 sue seit tak ACME JOro TESTAN m USD ortasos TF 35700 0 rset 7 ACMEZIMP PRESENTER 01 29 2003 CITIBANK 230 000 00 a a released e ESSE CO E EA O pan EA E EG 30 ClientTrade Collections 7 3 Report Styles From the pull down list of the Style of Report field you can elect to have your report in a PDF format or in Microsoft Excel Both present data in the same matrix format and you can print from the Adobe screen and the Excel screen You can also email the report from both screens 7 4Printing a Report The Preview button in the Report Subsystem takes you to the Filter screen where you set the filter parameters From this screen the report opens in either Adobe or Excel from which you can print and email the document See Figure 7A 31 ClientTrade Collections 8 Templates 8 1 Generating a Template You can use a released transaction to make a template in or
10. TIEDITNGA COLLECTIONS TRANSACTION Sr a adn ia 22 INIA aa A 23 5 1 CREATING AN AMENDMEN Da a a a a a aa a a a anenanarnnnnnens 23 5 2 VIEWING AN AMENDMEDNT csccscoscecceccsccscesceccecescescescecescescescsceecescesceecssescescsscssessescescssessescesccens 24 5 3 APPROVAL AND RELEASE OF AN AMENDMENT cscscceccececcsceccecescescesceccscescsceccscescescssescescescesens 24 PAV MENTS cnn a a e os 25 DISCRERA N UNO o de o EE 26 CORRESPONDENCL tera en are tt le e e td a e tt al a tee 26 RESPOND TO DISCREPANO Y ca tt ie e do ela e ae dd al e o a SANO Lo 26 TL REPORES eat 27 TEL SORTINGAND EL TERING DATA adoos 21 TA SORTING AND FIL TERING DATA aa 28 FS aR REPORTES TAE E E E E a eS EA 31 FA PAOA P POUR E A A E E e oe 31 S TEMPLATES Si 32 Bot ECENERATINCA TEMPLATE ais 32 8 2 CREATING A TRANSACTION FROM A TEMPLATE cccccsccscsccscsccscscscscescscesescecescesescscescssesescasesces 34 8 3 CREATING A TRANSACTION FROM ANOTHER TRANSACTION cccsceccececcsceccececcsceccscecescecescscesesces 35 9 COMMUNICATING WITH THE BANK 2 cccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccceccs 36 AA Ms 2X Pal SBS SEIS E Rane ne Ea E A ed 36 OOD CrEOUNS Mess AC ES aaa adas 36 9 RO Viewing Secure MESS OLOR 38 IO REMITTANCE PET UER lt a isos 39 11 ClientTrade Collections 1 Introduction to Collections 1 1 What is Collections Collections is an online secure application that enables you to ele
11. are five reports the system can generate for you They are Collection Status Report Collection Payment Report Collection Amendment Report Collection Issuance Report Consolidated Activity Report Each report is in a matrix format with rows and columns You customize the way information is presented in each report by filtering and sorting the data 7 1 Sorting and Filtering Data 3 Report Subsystem Web Page Dialog Ed Report Subsystem gt lt RBS The Royal Bonk of Scotland Type of Report w Choose Filter Type Transaction Date Filter wt Choose Sort Type Style of Report POF Format Report In the Grid screen click Functions gt Reports The Report Subsystem window opens See Figure 7 1 Figure 7 1 The Report Subsystem window Select the type of report you want to generate Choose the filter type you want to use Choose how you want to sort the filtered data in the Choose Sort Type pull down list Select the style of the report Click Preview to view the report with the selected sort and filter settings 21 ClientTrade Collections Each report is in a matrix format with rows and columns You customise the way information is presented in each report by filtering and sorting the data 7 2 Sorting and Filtering Data a Report Subsystem Web Page Dialog E Report Subsystem e RBS The Royal Bank of Scotland i Choose Filter Type Transaction Date Filter w Choose Sort T
12. de Docs Type pt halk IND Subject Message Date gt Feedback gt Help Figure 2 5 The Secure Messages Grid Screen The Secure Messages Grid screen lists Secure Messages that are in process not yet sent to the bank sent to the bank and Secure Messages received from the bank You can list Secure Messages according to status by clicking the appropriate radio button all means list all Secure Messages regardless of status View any Secure Message by selecting it and clicking on Functions gt View Only Secure Messages that are in process can be edited Select the in process message you want to edit and click on Functions gt Edit A window opens enabling you to edit the Subject and the body of the message in the Mail Text area To delete a message select the message in the Secure Mail Grid screen and click Functions gt Delete You can reply only to a message with the status received Click Functions gt Reply and a composition window opens where you can compose your message Select an in process message to send and click Functions gt Send A message window opens stating that the message was successfully sent Periodically check the Secure Message Grid screen for a reply from the bank To print a message select it and click Functions gt Print You can also e mail the print out to a third party Secure messages statuses in process readyToSend sent Received ClientTrade Collections 3 Setting Up the
13. fully approved 1t cannot be edited or deleted Changes can only be made with an amendment After the document has been approved 1t 1s automatically sent to the bank The transaction 1s then assigned a transaction number by your back office and released 18 ClientTrade Collections 4 1 04 Reject a Transaction As a Second Approver If you are authorised as a second approver then you can select a transaction that needs a second approver and has a status of pending and either approve it or reject it If you reject it you can write the reason in a text box that opens during processing In the Transactions Grid screen highlight the pending transaction you want to approve reject and click Functions gt Approve Applications You Are Here Applications Collections Functions nea Outgoing Collection Pending Approval we From 05 09 07 eat i 3 Approve Web Page Dialog A Ooo AA Seller s Trade aii id Doc ive last ero currency Amount Tm Date status Payment Info issue 1234 D908771 ER BS GBP 99 00 19 09 07 Pending Create Message Approve Reports al Bonk of Scotian Remittance letter Management eee Helping Your ga O Reject Cancel usiness To Trade Feedback Help Click either OK or Reject If you click OK then a message box will display stating that first level approval has been done YE RBS TradeFlow AR The Royal Bank of Home O Accessibility O Legal Info gt Privacy O Security
14. of the report e Click Preview to view the report with the selected sort and filter settings All reports can be filtered with the three filters shown in the field drop down list Date Filter Enter the from to transaction dates in the appropriate fields using the popup calendar Click the down arrow in the filter field to access the calendar Only transactions within this range of dates will appear in the report Trn new Filter Enter a range of issuing bank reference numbers Only transactions with reference numbers within this range will appear in the report Amount Filter Enter a range of transaction amounts Only transactions with amounts within this range will appear in the report 29 ClientTrade Collections Following is a summary of the filter and sort types for the four report types Report Status Report Payment Report Amendment Report Issuance Report Consolidated Activity Report Filter Type Date Transaction Number Amount Date Transaction Number Amount Date Transaction Number Amount Date Transaction Number Amount Date Transaction Number Amount The following is an example of a report Sort Type Transaction Number Transaction Number Date Amount Transaction Number Date Amount Transaction Number Date Amount Transaction Number Date Amount Outgoing Collection Status Report Date Filter 1 6 2003 2 12 2003 Presenter Number Bank Reference Transaction Type_
15. 6 ClientTrade Collections RBS TradeFlow aK RBS The Royal Bonk of scotland O Home Accessibility O Legal Info O Privacy O Security e Save You Are Here Applications Collections Create Message New In Process t Reply Subject Message Date Send Print Adwv Bk Ref Ho TradeFlow Ref Ho Exit j CTR539 RT3 20SEP 0905754 y Helping Your E Message Text Business To Trade g Feedback Help Figure 9 2 Messages In Process Note that the two transactions reference numbers are already filled in Fill in the subject field and write the message in the Mail Text box Fill in the Subject field and write your message in the Message Text box Click Save The email composition window closes The Message Grid screen opens In the Message Grid screen verify that the message you just created is highlighted Note that the status of email that has been saved and not sent is in process Click Functions gt Send A message box opens saying message was sent See Figure 9 3 Microsoft Internet Explorer lx A Message is sent successfully Figure 9 3 The message box informing the user that the Message has been sent 37 ClientTrade Collections 9 1 02 Viewing Secure Messages By selecting Secure Messages in the Management menu in the Grid screen the Secure Message Grid screen opens Under Status at the top of the screen are options to list email messages All All messages regardless of status in process M
16. ClientTrade UN aK RBS The Royal Bank of Scotland Gro TradeFlow Collections User s Guide ClientTrade Collections Table of Contents 1 INTRODUCTION TO COLLECTIONS ccccccscccccccccccccccccccccccccccccccccccccccccccccccccccccccccccoccoees 3 LN WATTS OC ONS researc aa ee e ed ote 3 L gt THE PEATURES OF COLLECTIONS die 3 Z USING THE GRID SCRE EIN wsoicscicisccieceseecedeassicicdosnecdceacbadocesbecedecsbedecvesuesacsesucestccatesseadecdeawesdusceseabaceues 5 ZA PRANSACTIONS GiRED SCREEN andan added e tens e abe alate ta ta de to io e los laa toes e 5 22 PROMIEES GRID SCREEN conato lid tl de e dd E e er de es das le e 6 AS PARASES rR SCREENS add dida 8 24 SECURE MESSAGES GRID SCREEN ii atico 9 So SF TING UP THE PHRASES lt a oiisio 10 3 1 CREATING THE FABLES OF STANDARD PHRASES n 10 4 COLLECTION TRANSACTIONS ccccccccscccccccccccccccccccccccccccccccccccccccccccccccccccccccscccccccccccscccccoccces 12 4 1 01 Part 2 Direct Collection Issue Field DescriptiONS ooooccccnnninononnonccnnnnonananoconnnnnnnnnaroconnos 13 4 1 02 Part 3 Direct Collection Issue Field Descripti0NS oooocccccnnnnonnnnoconnnnnnnananoccnnnnnnnnnarononnns 15 4 1 03 Approval and Release of a Collections Letter oooooooooooonnncnnnnnonononnnnnnnnnnononanonnnnnnononananonss 18 4 1 04 Reject a Transaction AS a Second ApprOVeT oooooooonnccnnnnnonnnnnnononnnnnnnnnannncnnnnonnnnnnnconnnnnnnananinos 19 12
17. Here Applications Collections View gt Part two in Process Save Draft Financial Details Approve Amount Currency GBP GAP Save S A GBP GF Sight Payment Terms Transport Document or Invoice Date Exit AA sti D P 250907 Previous Tenor Description Next p Print Maturity Date Details Protest Instructions 3 Protest Hon Payment Protest Mon Acceptance Helping Your iaaa Business To Trade interest Rate Feedback See 0 00 Comments Help Interest May Ilot Be Waived Interest From Date Interest To Date FS Settlement Instructions Settlement will be effected at a spot rate unless otherwise instructed Debit Charges Account Currency ROSSMILN CRC COSTA RICAN COLON Credit Proceeds to Account Currency ROSSMILN i BS VENEZUELA BOLIVARES Part one Part two Part three Figure 8 2 Saving a Transaction as a Template e Use the Save As button to save a transaction as a template e The Save As button is only enabled when viewing transactions that are released e Click Save As to assign a template name See Figure 8 3 2 Enter template name Web Page Dia lx Enter template e RBS name The Royal Bank of Scotland Enter template name Ook O Cancel Figure 8 3 Assign a Template Name 33 ClientTrade Collections After clicking Save As the Enter Template Name screen opens Type in a template name and click OK A message box opens telling you that the doc
18. Phrases 3 1 Creating the Tables of Standard Phrases After logging into the system with your user ID and password the first screen to open is Collection hereinafter referred to as the Grid screen At the top of the Grid screen click on Management gt Secured Messages gt Phrases The Phrases Grid screen opens See figure 3 1 RBS TradeFlow 2 RBS The Royal Bonk of Scotland O Home O Accessibility O Legal Info O Priwacy O Security gt Log Out _ You Are Here Management Phrases t Applications t Functions Management Description Of Goods CL Profiles Phrases Secure Messages Business To Trade REJECT REJECT k Essdiaek ACCEPTANCE Help Figure 3 1 The Phrases Grid Screen The purpose is to provide standard phrases that can be inserted into the transaction document This eliminates typing the same text over and over for each transaction Create as many phrases as you need giving each a short name and description that will enable you to easily identify them To create a table Click on Functions gt New and the Protest Instructions standard phrase text box screen opens See Figure 3 2 ClientTrade Collections RBS TradeF low Standard Phrases Standard Phrases Microsoft Internet Explorer File Edit View Favorites Tools Help Address https fuac tradeflow web rbsgrp mde tradeflow ClientTrade RBS TradeFlow 2A RBS The Royal Bank of Scotland Save You Are
19. a Business To Trade nn No ipp 71d EF LO LIMITE di Aiur n Frang E Feedback Help Figure 2 1 The TransactionsGrid Screen 2 1 Transactions Grid Screen The Transactions Grid screen is the default screen after logging on In the Management menu selecting Profiles will open the Profiles Grid Screen selecting Phrases will open the Phrases Grid Screen and selecting Secure Messages will open the Secure Messages Grid Screen In the Transaction Grid screen first select transaction type Outgoing collection Next select the user own to list only your transactions or all to list the transactions of all the users in your organization Note that you may be restricted to only your own transactions depending on how this screen was set up by the administrator Next select the status by which you want transactions to be listed all in process pending approval released cancelled amp rejected or templates Highlight any transaction and click Functions gt View to see it or Functions gt Print to print it if needed you can then send it via e mail ClientTrade Collections 2 2 Profiles Grid Screen At the top of the Grid screen click Management gt Profiles The Profiles Grid screen is displayed See Figure 2 2 A RBS RBS TradeFlow The Royal Bank of Scotland gt Log Out O y Home O Accessibility gt Legal Info gt Privacy So Security 3 x You Are Here Management Profiles gt Applicat
20. ber previous to the current one displayed For example by clicking Previous in the screen shown in Figure 5 2 transaction sequence number 1 will be displayed Click Previous again and the original issue transaction will be displayed In a similar manner use the Next button to view the next amendment sequence number With each sequence number the titles of the fields that have been changed are displayed in a different color Fields changed in sequence number 1 may have titles displayed in yellow while fields changed in sequence number 2 may have titles displayed in red 5 3Approval and Release of an Amendment An amendment must go through the same steps as the amendment issue in process pending approval 1f applicable approved sent to bank and partially released or released 24 ClientTrade Collections 6 Payments The bank downloads information concerning payment which you can access with Import Under Status in the Transactions Grid screen select the released drop down to list all of the released and partially released transactions Be sure and select own if you only want your transactions listed or select all for released transactions from all users Select a transaction Select Payment Info from the Functions menu and the payments history screen opens for the selected transaction See Figure 6 1 2 RBS TradeF low Import Letter Of Credit Payment Released Microsoft Internet Explorer provided by Group Technology Co
21. click Edit To delete a document from the list select it in the Transactions Grid screen and click Remove Additional information regarding the agent s commission Instruction to discount a draft if it is accepted Click the Functions gt Save button to save the document The following message appears 16 ClientTrade Collections Microsoft Internet Explorer A Transaction has been saved successfully Figure 4 9 Approved Transaction Click OK and the transaction will be listed in the Transactions Grid screen with a status of in process The document 1s now listed in the Transactions Grid screen with a status of in process The document is now ready to go through the approval and release cycle See paragraph 4 1 04 17 ClientTrade Collections 4 1 03 Approval and Release of a Collections Letter Once a transaction document is completed it must be approved before it can be emailed to the bank In the Transactions Grid screen highlight the transaction you want to approve and click Functions gt Approve option The Check Password screen opens 3 Approve Web Page Dialog A P Approve aK RBS The Royal Bonk of Scotland ok O Cancel Click OK and the following screen opens Microsoft Internet Explorer E A Transaction is Fully approwed Ok Figure 4 11 Transaction Approved Click OK and the transaction status changes from in process to approved After the transaction has been
22. count RBS Group Charges Buyer Seller Bank Abroad Charges Buyer Seller Charges May Be waived y Part two Fart three i Figure 4 6 The direct collection Issue Screen Part Three Shipment From Shipment Use buttons above and select the locations from to which the goods are To to be shipped If a specific location is not listed then click the Add New button above the field and fill in a short name for the desired location and a description in the Ship From or To Places text box 15 RBS TradeFlow ClientTrade Collections gt lt RBS The Royal Bank of Scotland o Home oS Accessibility O Legal Info O Privacy Co Security fou Are Here Applications Collections Mew Ship Places A A i cl ene ere ere ere erect eee eee eee Exit Helping Your Fl short tame Feedback Help i text E NAAA 4 7 Ship Places Text Box Country of Discharge Short Merchandise Description Documents Agent s Commission Discount Select the country of final destination from the pull down list Enter a short description of the merchandise This section of Part 3 lists the documents associated with the transaction Click New and open screen Document for Direct Collection From the pull down list select the document type Click in the Originals and Copies fields and type in the number of each To edit the number of copies number of originals or the type of document select the document in the Transactions Grid screen and
23. ctronically generate a Collections transaction 1 2 The Features of Collections Fill out a transaction application online and transmit it to the bank Simplify the application process by using a previously released transaction that is similar to the new one or use a template created from a previously released transaction Access transaction payment information downloaded from the bank Generate detailed reports for company managers accountants and auditors Easily communicate with the bank using communication software built into the system While generating a transaction Collections will validate those fields that must be SWIFT compliant to ensure that they adhere to SWIFT rules Features available in all grid screens Search Feature Sort Columns Pop up Menu View a Line Item Filter Data in Grid press Ctrl F to open a screen where you can type in whatever you want the system to search for The system searches from the highlighted item down to the end of the list of items in the grid Highlight the first item in the grid to search the entire list click on a column heading in the grid screen and the data in the screen is sorted in ascending or descending order of the column Click the column heading again to display the items in reverse order right click anywhere in any grid screen and display the Functions menu double click on any item in the grid screen and it will open you can filter the data displa
24. der to avoid retyping field entries In the Transaction Grid screen select the released transaction you want to use to generate a template See Figure 8 1 RBS TradeFlow A RBS The Royal Bonk of Scotland O Home oS Accessibility oS Legal Info oS Privacy o Security v Applications You Are Here Applications gt Collections Import LC Export LC gt Functions From _ O6 09 07 d Management Outgoing Collection Released A elease m 20 09 07 gt Helping Your Business To Trade gt Help Ref No issue PL ECO MWB6 D908752 JOE BLOGGS LIMITED GBP 100 00 18 09 07 Released DCL issue AUTOS D908780 THE NATWEST BUYER HKD 5 000 00 20 09 07 Released DCL issue TESTDATEAGAIN D908783 THE NATWEST BUYER HKD 500 000 00 2099 07 Released DCL issue CTR539 RT3 20SEP D908784 THE NATWEST BUYER USD 100 00 20 09 07 Released DCL issue NVVBTIMEGF D908785 JOE BLOGGS LIMITED GBP 788 00 20 09 07 Released DCL issue NAB DEF ECO 10F2 D908786 THE NATAEST BUYER GBP 1 001 01 20 09 07 Released DCL issue CTR9 RT1 20SEP D908788 THE NATWEST BUYER USD 100 00 20 09 07 Released Figure 8 1 Selecting a Transaction to Make a Template The transaction selected must be a released transaction Click Functions then View and open the transaction In the transaction screen click Save As See Figure 8 2 32 ClientTrade Collections RBS TradeFlow RBS The Royal Bonk of Scotland oa Home Qo Accessibility oO Legal Info gt Priva Ge Secu Save You Are
25. essages saved but not sent to the bank sent to bank Messages that have been sent to the bank received Messages that have been received from the bank Use the drop down list in field By Transaction to list messages for a specific transaction Selecting All at the top of the drop down list results in listing messages for all transactions To see a Secure Message select it in the Secure Messages Grid screen and click Functions gt View RBS TradeFlow ne RBS The Royal Bank of Scotland Q Home O Accessibility Legal Info Privacy Q Security i Log Out Applications You Are Here Management Secure Messages Functions elec ica PLECONWBS y Secure Messages All Helnina Y In Process Business To Trade i Feceied Feedback Help 38 ClientTrade Collections 10 Remittance Letter You can generate a remittance letter to accompany the documents needed to meet the terms and conditions of the collection letter In the Transactions Grid screen select the transaction for which you want to generate a remittance letter Click button Remittance Ltr to open the remittance letter window See Figure 10 1 Figure 10 1 The Collections Remittance Letter ac 104 200 Mark Peet tho rhe Pt rra aporte THE PS LME DIAPER 1 MILE 57 Ae HT re Tee OE BL eS LATET i in ETERET BANCADA Td BANK Hai Fe oe ST HORT STREET WELFE Ea E al Ma ENTHE AAA ihe paa Lingua 7 EPUL FF LAPIE Fiane fe
26. hange your password enter the new one in the Password field Enter 1t again in the Confirmation field Click OK Only the system administrator can change the other information contained in your profile ClientTrade Collections 2 3 Phrases Grid Screen To the left of the Grid screen click on Management gt Phrases The Phrases Grid screen is displayed See Figure 2 4 A RB RBS TradeFlow The Royal Bonk of Scotian O Home O Accessibility O Legal Info O Priwacy O Security i Log Out A You Are Here Management Phrases Applications t Functions AS Management Description Of Goods Profile Phrases Secure Messages Business To Trade REJECT REJECT t Esadback ACCEPTANCE Help Figure 2 4 The Phrases Grid screen Select one of the phrases in the grid and click Functions then View to see it Clicking Functions then Delete will delete the selected table from the grid Click Functions then Edit to make changes to the standard phrase of the selected table ClientTrade Collections 2 4 Secure Messages Grid Screen At the top of the Grid screen click on Management gt Secure Messages The Secure Messages Grid screen is displayed See Figure 2 5 RBS TradeFlow O Home O Accessibility Oo Legal Info gt Privacy Q Security gt Applications 3 You Are Here Management gt Secure Messages gt Functions Profiles G Phrases Received 4 Secure Messages gt Helping Your aie sara
27. iii a el bee tia TO LATER AA AA Failed Hor Farrar Piti y Hon captan IDES CET ALS Doo T OF Tos NT CA peril bees whiter ng e ela The Royal Bank 3 s Pot Scotland ple Perit etn a Disp TRAIM SRS CE CATRE Po Bite TE E rinda rar A ae Linde kirke ca CO A Pace 134 SS 0003 SET AEREA Sai SUC THE Fiii AO Mid POE CO LEC MAA POLLA THE BS TALES DETALED DEL AND AHY PELI ESA TEE PLEASE QUOTE THE PAAL DAHR OA SCOTLAND PET ECE CA ALL CARES BLL TF EAOAAACE WALELA TERDA OF LL OF EHAE pre SW D Bir nia d PLEASE EEIE THAT TO PEAT EEES wE BrE CL To REAL THE GG THE SETTLEMENT STR TOMAS POR DER AEE Bo oo nl PLES POE SL LEC LATERI PTA AT Gi dihi ATH T IBE ORDER OF IHE FOES A COMPAN THE TUR OF CHE HUES ALADO LIC I CUE POE ALS AROS TO Ho JE BLES LIA EOL BLEF STREET A a AUTO FEED Erro TUE BILL OF EXCHANGE DATE PEY THET SOLE LL OF OCA AGE Fo and hah ar THE FSS bi HE Sey 39
28. ions gt Functions ee Company Acronym Profiles TRADEFLOVY_MILNER R Mail Secure Messages id 5 oss Milne ROSMIL gt Helping Your Business To Trade gt Feedback gt Help Figure 2 2 The Profiles Grid screen In the Profiles Grid screen your profile is listed Highlight your profile and click on Functions gt View to see it Highlight your profile and click Functions gt Edit The dialog box that opens will enable you to change your password See Figure 2 3 Only the system administrator can change the other information in your profile ClientTrade Collections RBS TradeFlow O Home o Accessibility o Legal Info O Privacy oO Security Exit You are Here Views Profile Profile t Helping Your Business To Trade t Feedback b Help Company THE ROSS MILNE COMPANY t ROSMIL 3 E Contact Name Ross Milne Phone AAA E mail RESTradeflowCoallect mde rbs co uk il User ID t 3min length TRADEFLOW MILNER Corporate Administrator User activated Language English United Kingdom Date of last password change Date of last profile change 05 09 07 Figure 2 3 Profile You can change your password in the User Profile screen To change your password enter the new one in the Password field Enter 1t again in the Confirmation field Click OK Only the system administrator can change the other information contained in your profile You can change your password in the User Profile screen To c
29. s Protest Instructions Protest Hon Payment Protest Hon Acceptance t Helping Your items um 3 Business To Trade Interest Rate t Feedback O 0 00 Help Interest May Not Be Waived interest From Date Interest To Date Settlement Instructions o i Settlement will be effected at a spot rate unless otherwise instructed Debt Charges Account Currency ROSSMILN RE COSTA RICAN Credit Proceeds to Account Currency POSSMILN BS VENEZUELA BOLIVARES Part one Part two Part three 7 Figure 4 5 Financial Details Screen Amount Enter the amount of the direct collection Currency Scroll through the pull down list and select the currency for the amount of this direct collection Sight Click this radio button for a Sight direct collection Term Click this radio button for a Term direct collection Protest Instructions Settlement Instructions Payment Terms Instructions for non payment or non acceptance of collections The settlement instructions are for the specific currency of the amount in part 2 Therefore if the currency for the amount in part 2 is U S dollars then the instructions will concern US dollars The bank controls these instructions Will be D P documents against payment for Sight direct collection or D A 13 Maturity Date Tenor Days Interest Rate Interest Details Interest From Date Interest To Date Credit Proceeds to Account Currency ClientTrade Collections documents against acceptance
30. te with the bank with the communication software that is built into the system 9 1 Secure Message 9 1 01 Creating Messages Messages can be created and sent for transactions with the status of released and partially released In the Transactions Grid screen select the released or partially released transaction you want to generate a message for See Figure 9 1 Click Functions gt Create Message See Figure 9 2 RBS TradeFlow The Royal Bank of Scotian O Home Oo Accessibility O Legal Info oO Privacy oC Security Log Out Applications You Are Here Applications gt Collections Import LC Export LC From O E Functions Outgoing Collection Y Released Y v Management Helping Your Business To Trade Help Ref No issue PL ECO NVVB6 D908752 JOE BLOGGS LIMITED 100 00 1809 07 Released issue AUTOS D908780 THE NATWEST BUYER 5 000 00 2010907 Released issue TESTDATEAGAIN D908783 THE NATYVEST BUYER 500 000 00 20 09 07 Released issue CTR539 RT3 20SEP D908784 THENATWEST BUYER 100 00 2000907 Released issue NWBTIMEGF Da0s8785 JOE BLOGGS LIMITED 768 00 2099 07 Released issue NWB DEF ECO 10F2 D908786 THE NATWEST BUYER 1 001 01 2000907 Released issue CTR9 7 RT1 20SEP D908788 THE NATWEST BUYER 100 00 209 07 Released Figure 9 1 Selecting a Released or Partially Released Transaction For Secure Message The Create Message button is only enabled for transactions that are released or partially released 3
31. ument has been saved as a template See Figure 8 4 Microsoft Internet Explorer lx A Document saved as a template Figure 8 4 The message box that opens after a document has been saved as a template After clicking OK in the message box the Transaction Grid screen opens Select templates under Status and look for the template name you assigned 8 2 Creating a Transaction From a Template To create a transaction from a template first show a list of templates in the Transactions Grid screen Select templates under Status in the Transactions Grid screen Select the template you want to use and click on Functions gt Create Similar After clicking Create Similar the template opens Fill in the Own Ref No field and any other field that differs from the original transaction from which the template was generated Save the document and approve it Use the same template as many times as you need it 34 ClientTrade Collections 8 3 Creating a Transaction From another Transaction To create a transaction from another transaction first show a list of transactions in the Transactions Grid screen Select the transaction you want to use to create another transaction Click on Functions gt Create Similar In the transaction screens that follow fill in fields as you would if you were using a template Save the document and approve it 35 ClientTrade Collections 9 Communicating with the Bank Communica
32. yed in the grid screen using columns that display a view glass when you point to the column heading Click on the glass and the filter window opens See below ClientTrade Collections Populate Date fields with calendar you can enter the date into a date field using the calendar icon o 207 Wied Thu 4 11 12 17 15 19 Click the calendar icon next to any date field to open the calendar Use the arrows in the calendar heading to select a month and a year Then click the day you want Pull Down Lists for Fields that have pull down lists are filled in with your selection from the list The Selected Fields el al buttons above these fields allow you to View Delete and Edit the profile of the field selection The last button opens the profile screen so you can add a new selection to the pull down list Recognize Mandatory Fields Fields marked with blue rectangles are mandatory Fl own Ref Ho ClientTrade Collections 2 Using the Grid Screen When you select Applications and then Collections the first screen you see 1s Collections transaction screen hereinafter referred to as the Transaction Grid Screen See Figure 2 1 RBS TradeFlow tome E i yA Legal a Pri la t Lag Cut y Ap plications Tou Ars Hara ee ge a e inpoi LE e pallo Transaction Types CN ETT Date Range Collections yP Hy E E Funcilona Ouigaing Collation In Process AN A O 1 To Eb Management sn SIS ee ree
33. ype aa Style of Report POF Format Report se In the Grid screen click Functions gt Reports The Report Subsystem window opens See Figure 7 1 Figure 7 1 The Report Subsystem window e Select the type of report you want to generate e Choose the filter type you want to use After choosing a filter type a window opens in which you fill in a range for that filter 3 Report Subsystem Web Page Dialog Report Subsystem e RBS The Royal Bonk of Scotland Issue Date Filter E Date Filter Enter the from to transaction dates in the appropriate fields El Only transactions within this range of dates will appear in the report The day and month are each two digits and the year is four digits 28 ClientTrade Collections 3 Report Subsystem Web Page Dialog Report Subsystem e RBS The Royal Bank of Scotland Transaction Humber Filter Trn Filter Enter a range of issuing bank reference numbers Only transactions with reference numbers within this range will appear in the report Report Subsystem Web Page Dialog Report Subsystem e RBS The Royal Bonk of Scotland Amount Filter Amount Filter Enter a range of transaction amounts Only transactions with amounts within this range will appear in the report e Choose how you want to sort the filtered data in the Choose Sort Type pull down list e Select the style
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