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RHM IWF User Guide - Tesco & GXS Invoice Delivery Service

1. H Actions w B6 XML CSV Document ID Trading Partner Document Type Status Date Time Maid pul Document Version 4 UROTEST Tesco Stores Ltd INVOICE Sent 25 Jan 14 38 53 GMT 180 3 UROTEST Tesco Stores Ltd INVOICE Sent 25 Jan 14 38 17 GMT 180 al UROTEST Tesco Stores Ltd INVOICE Sent 25 Jan 14 38 17 GMT 180 z LONNECTIVITYTEST Tesco Stores Ltd CREDIT Sent 08 Jan 16 02 16 GMT 164 1 RDATETEST Tesco Stores Ltd CREDIT Sent 30 Nov 18 21 29 GMT 125 1 hEn TcCTCCT Taran Chavas d KR ThILOASTOC Cant 20 Alass d 140 19 96 OMT 135 1 f Previous SO Displaying Records 1 to 44 of 44 Next 50 View 50 v items per page If you open a form with multiple version numbers and click on the version number near the top of the form it opens a box showing a list of version number and dates You can Edit amp Resend an unlimited number of times and the version number will continue to build in the send box as will the contents in the pop up box Page 25 of 52 Option 2 Creating Invoices and saving as Template To create an invoice please select Creating Documents from the left hand menu select Browse to locate Tesco select the drop down box to find Invoice as Document Type and Select Create A GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS File E ols Help Oo Back Ki EN ai L ES Search Sg Favorites 2 e M
2. Order No 8 or 13 digits PO numbers commencing with CR indicate this to be a store order LM indicates a Depot order Order Type Dot Order Date 1 DD MMM YY Dateorderraised Delivery Date DD MMM YY Expected delivery date TI aise UL address Registration Number registration invoice document number 13 digits Your EDI number As identified by Tesco s systems Hauier Hauiernam Where known to Tesco Deliver to 13 digits Delivery location EDI Delivery location EDI ANA number and number address InoieTo 4 24 Invoice to EDIVANA number and address If more there are more than one page Max 10 lines per page please click Next button to return click Previous button Line Item Information Format Description Comment Outer Case Number Traded Unit Code TUC The EAN scan code for the case Tesco Numer o Internal Tesco product number Description decimal places decimal places Summary Information Summary Information Format Description Comment Total No Lines Total number of lines on the order Total No Quantity Total quantity on the order 1 0 10 0 O Page 37 of 52 APPENDIX B TESCO TURNAROUND INVOICE FORM GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS File Edit View Favorites Tools Help My Prof
3. Ps Send Save Cancel Prin Page Priman invoice Information VAT Report Admin TESCO Supplier iD Select SupplieriD g DATE m TEST INDICATOR Live v From Ta 50007 19000006 Delivery Location ara F VAT Registration Number Currency Comersion Rate Tax Paint Date File Version Number Q0 Tax Control Batch Tesco Purchase Order Order Date Delivery Note Number Delivery Date El Tesco Receipt Number Receipt Date E Ho wter Case fem Description Product Weight Measure Unit Oty Unit Net Price VAT VAT Discounted Extended Code Type Volume Unit Size Price Code Value WAT Value Price a Y d o 000 0 000 Add Line tem Goods Sub Total for Invoice 0 000 Value Aalched Tax Tor hetit 0 005 Grand Total for lirvoice 0 000 e Page 43 of 52 Tesco Data Entry Invoice Input Instructions Invoice Instructions Tab Below is a description of the Tesco form fields and guidelines where applicable Note all mandatory fields are in yellow Header Information Format Tesco Instructions Comment Supplier s ID Dropdown list Select your supplier ID A filter of the location table will only show delivery locations when you look at the Delivery location list applicable to the chosen supplier type Depot or Store UK or ROI This selection will populate the From and To EDI numbers and names as well as Tesco s VAT registration number It will also populate the currency and type of supplier The conver
4. Calculated field Read only Page 40 of 52 decimal places decimal value if applicable places Numeric w 3 ee Calculated field Read only decimal places Mixed VAT code when selected will drop down sub line fields only the fields below will be shown as sub lines Line Item Information Format Tesco Instructions Comment Unit Price Numeric Enter the sub line unit The main line Unit Price will be read only w 4 decimal price Must be to 4 decimal and automatically updated places points Net Price Numeric Calculated field The main line Net Price will w 3 decimal be also read only and automatically updated places VAT Code Dropdown Select the sub line VAT list code You must not mix Zero and Exempt VAT in the same invoice VAT Value Numeric w 3 Calculated field The main line VAT Value decimal will also be read only and automatically places updated Discounted VAT Value Numeric w 3 Enter the sub line The main line Discounted VAT Value will decimal discounted VAT value if also be read only and automatically updated places applicable Extended Price Numeric w 3 The main line Extended Price will also be decimal read only and automatically updated places VAT Report Tab Below is a description of the Tesco form fields and guidelines where applicable Header Information Tesco Instructions Comment Format e ow eas enm Read only field Read only field code as held in IWF Read only field Dm ant ag gg re
5. le gegen sl Company Profile Actions w slice Indicates a required field Subscription Contact Details Service Configuration Last Family Name Doe max 50 char 4 EDI First Given Name John max 25 char B Telephone 12345678 Service Contacts Extension Ra Time Zone GMT 01 00 Africa Algiers v Ev ent Management e EE v Daylight savings time observed Billing Preferred Language English vi Password Policy Cuts Tyue v IWF Document Arrival Alerts Notification Method Email Address Max 80 char e g john DoeGgxs com CI This is a Pager address Y Done Bj amp Trusted sites Repeat the process for each new contact you want to add Page 8 of 52 2 RECEIVING TESCO ORDERS Orders sent electronically by Tesco will stored in your Inbox To access your Document Inbox login to IWF and select Document Manager from the top menu The Document Inbox displays a listing of all documents that you have received within a 180 day period Should you require to retain data longer than 180 days then either print the documents or save documents as PDF or CSV files a GXS SCH Grid Portal Microsoft Internet Explorer provided by GXS File Edit View vorites T elp w Pm VA wd E P4 amp t e E d e Back Se 36 vd SW Search T Es La ge SS J rel 33 Address E https tradingarid gxs com TigerPortallY Google sl IG gt GXS Trading Grid Online
6. Center Do cument Manag jer qL https tradinggrid gxs com dm jsp main jsp amp pageURL null v Go Links 7 Ww AutoLink de AutaFill ke Options E To save in PDF or CSV format please click on the appropriate button on the toolbar My Profile Site Tour Logout s UAT tesco com F H 9 12 06 10 14 AM 10 14 AM BST cj Document Maf Tar eer M L A E Acc O Sendbox Actions w E3 XML a e tradi r ene mes Days Before Select Document ID Trading Partner Document Type Status lt Date Time System Deletion Commen Creating Documents a CT LM83509514001 Tesco Stores Ltd ORDER Tumae 30 Aug 09 40 29 BST 167 3 Templates Turned IT CR381707405 Tesco Stores Ltd ORDER ArB fid 23 Aug 15 59 19 BST 161 5 CcR381707406 Tesco Stores Ltd ORDER Read 23 Aug 15 59 17 BST 161 3 Sending Files CR381707402 Tesco Stores Ltd ORDER Read 23 Aug 15 59 09 BST 161 3 rr CR381707403 Tesco Stores Ltd ORDER Read 23 Aua 15 59 08 BST 161 deg Previous 50 Displaying Records 1 to 50 of 64 Next 50 View SE items per page Done B Trusted sites Page 9 of 52 View and Print Orders The order number will appear under Document ID To select an order to view or print click on the Select column for the order required and select the Actions dropdown box above the list of documents and then press View Alternatively you can also click on
7. TESCO IWF User Guide March 2007 PREFACE This document is the user guide for the Tesco Intelligent Web Forms IWF solution It is intended for use by all users of this service The guide is divided into the following sections Getting Started Receiving Orders from Tesco Generating Invoices from IWF Orders Creating and Sending Tesco Invoices Generating Credit Notes from IWF Invoices Additional Functionality Getting Help ppendices A D NOOR WD gt gt Before you use this guide you should have received an invitation via email from GXS to join the IWF service and completed the IWF registration process If you have not registered for the service please refer to the document titled Tesco IWF Registration Process available on the Tesco IWF website at http www gxs co uk tesco and check the PC specification requirements See Section 7 for access details to the website The Tesco IWF solution allows users to e receive and print view orders from Tesco electronically and turnaround those orders to invoices e create invoices if still receiving Orders in any other format except electronically e turnaround credit notes from invoices This guide provides instructions specifically how to exchange documents with Tesco There is an online help function to guide you through other aspects of the IWF application Page 2 of 52 1 GETTING STARTED Document Viewer Software Installation Users will need
8. W Check Autolink YH AutoFill m Sendtow A Settings My Profile Site Tour Logout GXS Trading Grid m Logged in as C kiere inr LA S Onli ne 2 06 PM GMT f Operations Center a Account Manager Document Manager H Actions w B6 XML CSV Document ID Trading Partner Document Type Status Date Time Maid pul Document Version 4 UROTEST Tesco Stores Ltd INVOICE Sent 25 Jan 14 38 53 GMT 180 3 UROTEST Tesco Stores Ltd INVOICE Sent 25 Jan 14 38 17 GMT 180 al UROTEST Tesco Stores Ltd INVOICE Sent 25 Jan 14 38 17 GMT 180 z LONNECTIVITYTEST Tesco Stores Ltd CREDIT Sent 08 Jan 16 02 16 GMT 164 1 RDATETEST Tesco Stores Ltd CREDIT Sent 30 Nov 18 21 29 GMT 125 1 hEn TcCTCCT Taran Chavas d KR ThILOASTOC Cant 20 Alass d 140 19 96 OMT 135 1 f Previous SO Displaying Records 1 to 44 of 44 Next 50 View 50 v items per page If you open a form with multiple version numbers and click on the version number near the top of the form it opens a box showing a list of version number and dates You can Edit amp Resend an unlimited number of times and the version number will continue to build in the send box as will the contents in the pop up box Page
9. APPENDIX A TESCO ORDER FORM lj Orders Information os ei amp send Save Cancel Print Page Print am Orders Information Order No CR2 88933383 Order Tyre G l Order Date 31 Oct 05 4D AD AD AD AD aah Page 1 af Tesco Stores Lid Testo How 68 Delamare Roa d Chesh ur Herts ENS 3SL WAT Mo GB220430231 Please ensure that the order number is quoted on the outside of all the packages and is quoted on all delivery nates Te 5050085020085 Hanuliet Deliver To 5000119020060 lmnvaice To 5000119000008 LINE H ABERTILLERY BLOOMFIELDS Next gt gt Outer Case Code Tesco Number Item Description Oty Unit Supplier sire Units 1 5060106150035 COMPUTER DESK 2 000 1 000 2 5060106150035 COMPUTER DESK 2 000 1 000 3 5060106150035 COMPUTER DESK 2 000 1 000 4 5060106150035 COMPUTER DESK 2 000 1 000 5 5060108150035 COMPLITER DESK 2 000 1 000 6 5060108150035 COMPLITER DESK 2 000 1 000 d 5060106150035 COMPUTER DESK 2 000 1 000 B 5060106150035 COMPUTER DESK 2 000 1 000 5 5060106150035 COMPUTER DESK 2 000 1 000 1 5050105150035 COMPUTER DESK 2 000 1 000 Total Mo Lines 1 Total No Quantify 24 Page 36 of 52 Tesco Order View Instructions Below is a description of the Tesco form fields and guidelines where applicable This is a read only form which can be viewed printed saved to CSV or PDF and can be turned around to an invoice Header Information Format Descripiion Comment _ _
10. template then contact Tesco If you have used a template then before contacting Tesco go to create a new document without using a template select the supplier ID then check the Delivery location list if the delivery location is there you will need to create a new document template Delivery Location Address IMEEM Name and address of the Read only field populated when the Delivery delivery location Location is selected VAT Registration Number Iphanumeric Tesco VAT number Read only field populated when Supplier ID registration is selected number Page 44 of 52 Currency 3 characters Read only field populated when Supplier ID is selected Up to 12 Enter your conversion rate Read only field if you are not creating digits if appropriate foreign currency invoices Ln pom this will always be set to 0001 w invoice date invoice date Tesco Purchase Order 8 or 13 digits Tesco will only accept 8 The purchase order number as allocated by and 13 digit PO s in their Tesco This is a mandatory field for depot invoicing system orders only Order Date DD MM YY As allocated by Tesco This is a mandatory field on store as well as Or depot orders Order date must be before Calendar Delivery Receipt and Invoice date mere o Eo ee TE number depot orders Delivery Date DD MM YY Enter your delivery note Delivery date must be after the PO date or Or date before Receipt date and must not be later Calendar
11. 16 of 52 4 CREATING AND SENDING TESCO INVOICES If you do not receive orders electronically from Tesco you can still create and send an invoice to Tesco with the IWF solution There are 2 options available to create invoices 1 Create a Template 2 Create invoices and optionally save as Templates It is recommended that you initially set up an invoice template s as this will save time when creating invoices When you create a template you enter actual data into an invoice document form data that you would have to enter each time you created a new document Once you create a template Document Manager makes it available for use whenever a user at your Company creates a document of that type A template can be re opened and modified should you need to add data that could periodically change for example Cost Price excluding VAT Please note Templates may need to be re created when Location Tables are updated by Tesco Users will be notified if and when this is required Please refer to Appendix C under Delivery Location Option 1 Creating Templates To create a template select Document Manager from the Top Menu and select Templates from the left panel of the Document Manager screen 3 GXS Trading Grid Portal Microsoft Internet Explorer provided by CNS SE See EE ee NE E Bak EN a A Ss Search Sf Favorites E e iQ e SS Ll rel 33 Address SI https tradinggrid gxs com TigerPortal TigerMainPage do servi
12. 40 29 BST 165 D Templates v CR381707405 Tesco Stores Ltd ORDER mene 23 Aug 15 59 19 BST 159 D R381707406 Tesco Stores Ltd ORDER Read 23 Aug 15 59 17 BST 159 5 Sending Files cR381707402 Tesco Stores Ltd ORDER Read 23 Aug 15 59 09 BST 159 3 de CR381707403 Tesco Stores Ltd ORDER Read 23 Aua 15 59 08 BST 159 FE Previous 50 Displaying Records 1 to 50 of 64 Next 50 View 50 el items per page SI javascript dm_dib replyDocument a Trusted sites Page 12 of 52 Select INVOICE as the turnaround document required c GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS File Edit Yiew Favorites Tools Help ay o Back gt x ai L A Search jf Favorites E e K Law a 3 en M Address https tradinggrid gxs com TigerPortal TigerMainPage do serviceMap dm serviceURL https tradingarid gxs com dm jsp main jsp pageURL null v Go Links 2 Google Ce Goo 5 ER vy Bookmarksy Bh 147 blocked Check e E autoril m Sendtov Q Settings v My Profile Site Tour Logout C Gm ESE GXS Trading Grid Logged in as Charles UAT tesco com 9 14 06 11 27 AM Online 11 27 AM BST Operations Center SM Account Manager Z4 Document Manager CR381707405 Inbox Document Inbox ch ORDER CR381707405 Inbox Turn Around Document Sendbox P
13. EE 2 4 uU MEI As ings PureEdge Viewer From bul One or more item s in this Form have not yet been completed correctly Please ensure all mandatory fields are completed the net price Field is greater than zero Please correct the item s and try again VAT Registration Number Currency Conversion Rate Tax Point Date File Version Number 0001 Tax Control Batch Tesco Purchase Order Order Date El Delivery Note Number Delivery Date rz TescoReceipt Number Receipt Date D No Outer Case Item Description Product Weight Measure Unit Oty Unit Net Price VAT VAT Discounted Extended Code Type Volume Unit Size Price Code Value VAT Value Price ail dv 0 000 Y 0 000 Fe Done B Trusted sites Page 28 of 52 Resend Documents IWF allows users to either resend or edit and resend invoices to Tesco a subsequent time if required To resend and invoice please select the invoice and select the Actions dropdown box and then press either Resend or Edit amp Resend as applicable Alternatively you can click on the Document ID and then select the Actions dropdown box GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS o Bak J EN a A E Search Sf Favorites E 2 e d SS Ll rel 23 e Hine ADOS Eon Ties or CAN Tages ORAA see ceMa eeh Ee a conj dmi epi mal Esta vj Go links Google Ce Go 6 amp E YY Bookmarks amp 147 blocked v Check AutoLink Te AutoFill mp Sen
14. VAT Sum of Net Amount decimal codes excluding VAT Read only field places Total Amount Number w 3 VAT Amount for all the VAT Sum of VAT Amount decimal codes Read only field places Page 47 of 52 APPENDIX D TESCO CREDIT NOTE FORM i Header Information BEI send Save Cancel PrintPage Primam E invoice Information If VATReport Admin TESCO Supplier ID DATE m TEST INDICATOR Liva F From To 5000119000006 Delivery Location VAT Registration Number Currency Conversion Rate Tax Point Date File Version Number 0001 Tax Control Batch Tesco Purchase Order Order Date Returns Note Number Returns Date m MEM Receipt Date m Original Invoice Number Invoice Date Tesco Receipt Number Ho OuterCase hem Description Product Weight Measure Unit Oty Unit Met Price VAT VAT Discounted Extended Code Type Volume Unit Size Price Code Value WAT Value Price SI M 0 000 0 000 Add Line ftem o Goods Sub Total for invoice 0 000 Value Added Tax for lmoice 0 000 Grand Total for Irmoice 0 000 Page 48 of 52 Tesco Turnaround Credit Input Instructions store deliveries only Invoice Instructions Tab Below is a description of the Tesco form fields and guidelines where applicable Note all mandatory fields are yellow Header Information Tesco Instructions Comment Supplier s ID Dropdown list This will be populated by the invoice Read only field Credit No Up to 16 Enter th
15. VAT value if also be read only and automatically updated places applicable Extended Price Numeric w 3 EE The main line Extended Price will also be decimal read only and automatically updated places VAT Report Tab Below is a description of the Tesco form fields and guidelines where applicable Header Information Tesco Instructions Comment Format Pe eee iid Read only field Read only field code as held in IWF Read only field held in IWF Read only field 5000119000006 Read only field T Tesco Name TESCO STORES LTD Populated from the Invoice Information form Read only field Or E TESCO IRELAND the Tesco supplied list Read only field delivery location form the Read only field Tesco supplied list registration Read only field number Read only field digits Read only field only Page 51 of 52 Tax Poimi pato POMON File Version Number 4 digits BEEN Tax Control Date DD MM YY Populated from the Invoice Information form Read only field Tax Control Batch DD MM YY BEEN Populated from the Invoice Information form Read only field Tesco Purchase Order 8 or 13 digits BEEN Populated from the Invoice Information form Read only field Read only field Read only field Read only field Ml d Read only field Read only field M Read only field emm Pome Jee Read only field VAT group lines VAT Information Format Tescolnstructions Comment pres Uer ae be displayed Read only field ee
16. created for 1024x768 resolution el wee Portal Microsoft Internet Explorer provided by GXS_ DIE 2 To view the entire form please ensure the left hand menu is minimised by clicking on the arrow above the left panel vd po Search Sf Favorites 2 SCH SS Ll rel 23 igerPortal TigerMainPage do serviceMap dm amp service IRL https Jtradingarid g xs com dm jsp main jsp amp pagellRL null v EI Go Links Gow 5 ER v vy Bookmarkse i 147 blocked Ww Check Autolink AutoFill m Sendtow A Q Settings v My Profile Site Tour Logout oy in as Charles UAT tesco com 10 3 06 1 50 PM 1 50 PM BST Depending on screen resolution tions Center EE you may wish to SSES increase reduce i31 Document Manag of form size Gee ET 2 1400s wi Send Save Cancel Print Page Print All Invoice Information VAT Report TESCO AE Supplier ID 58880 DATE P 4 EE AEN EE E TEST INDICATOR Live From 5013548171450 To 5000119000006 Delivery Location 5000119038175 Charles Collins TESCO STORES LTD LICHFIELD PFS CHURCH STREET LICHFIELD STAFFORDSHIRE WS13 6DZ VAT Registration Number 681234567598 Currency USD Conversion Rate 1 75 Tax Point Date 21 08 06 File Version Number 0001 Tax Control Batch 21 02 06 Tesco Purchase Order CR381707454 Order Date 13 07 06 v Done B Trusted sites Note These forms have been created for 1024x76
17. ee eae be displayed Read only field Net Amount Number w 3 Amount for this VAT code Sum of the lines Net Price for this VAT decimal excluding VAT code places Read only field Number w 3 Sum of the lines Extended value for this decimal code VAT code places Read only field decimal codes excluding VAT Read only field places decimal codes Read only field places Page 52 of 52
18. ogged in as Charles esco com GXS Trading Grid Logg e Ee ei g GXS Online 10 51 AM GMT Operations Center rp Company Profile Service Contacts User Management er c Sg Subscription First Given Name Contact Type Notification Method Default sfa Service PASA Tanya IWF Document Arrival Alerts tanya bird gxs com Configuration EE O Collins Charles IWF Document Arrival Alerts charles collins gxs com Waters laura IWF Document Arrival Alerts laura waters gxs com O Whitburn Jason IWF Document Arrival Alerts jason whitburn gxs com Billing Password Policy 5 Items found SI javascript createNewContact Page 7 of 52 Enter the contact details requested click IWF Document Arrival Alerts and click on Submit E GXS Trading Grid Online Microsoft Internet Explorer provided by GXS File Edit View Favorites Tools Help a o Bak EN a f K Search Pp Favorites 2 e T e g rel 33 Address SI https tradinggrid gxs com TigerPortal TigerMainPage do serviceMap am amp serviceURL https tradinggrid gqxs com administration amjmain do amp pageURL null Google G Gow ER YY Bookmarksy Gp issblocked W Check s ii SS AutoFill Le Sendtov lt Q Settings My Profile Site Tour Logout j wi Logged i Charles UAT tesco P 10 51 AM GMT nline p Operations Center d
19. to download and install Viewer software before accessing IWF This step will only be required once before accessing IWF You must download the viewer to view create documents in IWF Preparation for Installing the Viewer The PC being used to download the Viewer and run IWF should meet the following specification e Operating Systems supported o Windows 2000 sp2 sp3 sp4 o Windows XP sp1 sp2 e Hardware Requirements o Processor 500 MHz o RAM 256 MB o Disk space 200 MB o Resolution 800 x 600 in 16 bit color e Web Browsers supported o Internet Explorer 5 5 sp2 6 sp1 o Netscape 7 7 1 7 2 o Mozilla 1 7 Viewer Installation Process The download process will be triggered when accessing a form or template initially within IWF If you have issues with the downloading of the viewer you can contact the GXS Help Desk on 44 0 8705 133165 Page 3 of 52 Accessing IWF Once you have successfully downloaded the document viewer software successfully please open your browser and go to the Trading Grid http tradinggrid gxs com Trading Grid Portal Microsoft Internet Explorer provided by GXS ile Edit Gu Favorites Tools Help Zr o Bak ix a L x Search Pp Favorites E 2 da Ss rel 3 EIS Google v IGI Search v 5S 127 blocked GE Check AutoLink AutoFill ke Options E Onine Pes E GXS Trading Grid is a bL i unique global integration og n platform that enables and strea
20. 5 29 BST 167 si ties GxsrEsTO919 Tesco Stores Ltd INVOICE Sent 19 Sep 21 53 43 BST 167 lr MTVLUIATOCOOONCLUNZIICMI OO Taran Chavas d Kd CACATE Marant O07 Cam DD AIAC OCT E m 4 F Previous 50 Displaying Records 1 to 29 of 29 Next 50 View DU ei items per page Done B Trusted sites If Resend is selected the invoice will be automatically resent and the status in Document Manager will be changed to Resent Please note the version number of the document will not change If Edit amp Resend is selected the invoice will be opened and you can modify as required Once Send is selected the Duplicate Document Exists screen will appear giving you the option to Change Document ID if you have made a mistake or Keep Document ID if you want the Document ID to remain the same The status in Document Manager will remain as Sent as the modified invoice will be saved in addition to the original invoice and the Document Version will increment by 1 if you chose to Change Document ID and be displayed in the last column Page 24 of 52 A GXS Trading Grid Online Microsoft Internet Explorer provided by GXS File Edit view Favorites Tools Help Ld Q Back ix a Le Search Sf Favorites E e Z d n jw LJ c d rel 3 Links ij Address c https Jtradinggrid gxs com TigerPortal TigerMainPage do serviceMap dm amp serviceLIRL https Jtradinggrid gxs com dm jsp main jsp amp pageURL null v Go Google C w G
21. 8 resolution When you are done completing the form click one of the following Send to immediately send the document to Tesco The document will appear in your Document Sendbox with a status of Submitted or Sent You will not be able to send a document if you have not completed all mandatory data A message box will appear to this effect Save to save the form and add the document to your Document Sendbox where you can later send it the document will have a status of Saved If you receive the warning message please continue and press Yes This will appear if you have left mandatory fields blank however the document will still save Ensure when sending the invoice that all mandatory fields are completed correctly It is strongly advised that you Save your document a minimum of every 25 minutes Documents will not be saved if open for more than 25 minutes even if actively entering data and any data entered after last Save will be lost Saved Documents To amend or complete a saved file and send simply select Sendbox check the Select box to select the document select View Modify from the Actions dropdown list Enter the missing information once you are sure the document is correct select Send Page 32 of 52 Resend Documents IWF allows users to either resend or edit and resend credits to Tesco a subsequent time if required To resend a credit please select the credit and select the Actions dropdown box and then press either Res
22. Features 0 0 mel 8 2 06 10 38 Invitation 3 3 AM Document Manager Done Bj Trusted sites It is recommended that you initially access the Help feature for each new screen before moving to the next screen Page 5 of 52 Arrival Alerts IWF offers the capability to define conditions under which a user is to be alerted when a Tesco order has arrived in your Inbox Alerts are delivered as an email to the email address es specified during registration If you would like to have additional recipients receive the email alerts select Account Manager from the top menu and then select Service Configuration from the left hand menu I GXS Trading Grid Online Microsoft Internet Explorer provided by GXS File F cit View Favorites LY Xa d J a f X Back gt EN a L Search Sg Favorites 2 oY we gS LA rel 33 Address SI https tradinggrid gxs com TigerPortal TigerMainPage do serviceMap am serviceURL https Jtradinggrid gxs com administration am main do amp pageLlRL null lt Go Google Ce Gow ER gt YY Bookmarksy Gp issblocked W Check ii SS AutoFill Le Sendtov lt Q Settings v My Profile Site Tour Logout j wi ogged in as Charles UAT tesco com 7 9 59 PM GMT nline Sh Ib GU ee aan Document Manager Account Manager Account Manager Company Profile Operations Center A o HER RERUM Company Profile Company Profile e BE User M
23. Saved Documents To amend or complete a saved file and send simply select Sendbox check the Select box to select the document select View Modify from the Actions dropdown list Enter the missing information once you are sure the document is correct select Send Page 14 of 52 Resend Documents IWF allows users to either resend or edit and resend invoices to Tesco a subsequent time if required To resend an invoice please select the invoice and select the Actions dropdown box and then press either Resend or Edit amp Resend as applicable Alternatively you can click on the Document ID and then select the Actions dropdown box GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS o Bak J EN a A E Search Sf Favorites E 2 e d SS Ll rel 23 e Hine ADOS Eon Ties or CAN Tages ORAA see ceMa eeh Ee a conj dmi epi mal Esta vj Go links Google Ce Go 6 amp E YY Bookmarks amp 147 blocked v Check AutoLink Te AutoFill mp Sendtov Q Settings v My Profile Site Tour Logout GXS Trading Grid Logged in as e oo Y Z y 7 Online 1 18 PM BST Operations Center Document Manager Account Manager T aa rears SCH Document Manager RA B ieee a end Cem i poen DU CHEN Om Inbox Document Sendbox Actions A Ej Wa CSV d Sendbox View Modify Document ID Trading Partner Document Type Status Date Time Days Befor Delete System De
24. T Code Dropdown Select VAT code You must See special section on Mixed VAT list not mix Zero and Exempt you need to send both Page 45 of 52 separate invoices using the same PO number will need to be created VAT Value Numeric w 3 Calculated field Read only field decimal places Discounted VAT Value Numeric w 3 Enter the discounted VAT Note C amp E message decimal value if applicable places Extended Price Numeric w 3 Calculated field Read only field decimal places Mixed VAT code when selected will drop down sub line fields only the fields below will be shown as sub lines Line Item Information Format Tesco Instructions Comments Unit Price Numeric Enter the sub line unit w 4 decimal price Must be to 4 decimal and automatically updated places points w 3 decimal be also read only and automatically updated places VAT Code Dropdown Select the sub line VAT list code You must not mix the same invoice VAT Value Numeric w 3 EM Calculated field The main line VAT Value decimal will also be read only and automatically places updated Discounted VAT Value Numeric w 3 Enter the sub line decimal discounted VAT value if also be read only and automatically updated places applicable decimal read only and automatically updated places VAT Report Tab Below is a description of the Tesco form fields and guidelines where applicable Header Information Tesco Instructions Comment Ins en om Read only fiel
25. W Tesco Stores Ltd INVOICE Resent 07 Sep 23 37 11 BST 150 7 E BH Previous 50 Displaying Records 1 to 29 of 29 Next 50 View DU ei items per page Done B Trusted sites If Resend is selected the credit will be automatically resent and the status in Document Manager will be changed to Resent Please note the version number of the document will not change If Edit amp Resend is selected the invoice will be opened and you can modify as required Once Send is selected the status in Document Manager will remain as Sent as the modified invoice will replace the original invoice However please note the version number of the document will increment by 1 If you click on the version number it opens a box showing a list of version number and dates You can Edit amp Resend an unlimited number of times and the version number will continue to build as will contents in the pop up box Page 33 of 52 6 ADDITIONAL FUNCTIONALITY Printing IWF provides a functionality to print the page you are currently viewing or the entire document To do this you must have the document open You might require to print the document when you are actively working with the document or you might wish to take a print having sent or saved the document Select the document Select Action View Modify and then Print To print only the one page you are currently viewing select the Print Page icon In order to print all pages of a required document sel
26. anagement Actions w Indicates a required field Subscription ebe Organization Hierarchy Configuration H E Hierarchy Access C Allow to create child company s Billing Child Company s Mone Password Policy Profile Status Current Status Active Coated Dite 01 J n Last Updated Date 23 Jun ME Created By System Updated By Murali Krishnaiah Company Information Business Contact Company Name Tesco TEST Charles Collins First Given Nai Address Line 1 Station Road Last Family Na Address Line 2 e Telephone City Town Sunbury State P i ate Province Fax Required for United States and Canada f ZIP Postal Code Email Required for United States and Canada j v ate 7D eve ann limited Lef zen on el en pas lt gt Done B Trusted sites Page 6 of 52 Now select Service Contacts from the left hand menu and select the Actions dropdown box and then press Add New Contact E GXS Trading Grid Online Microsoft Internet Explorer provided by GAS X Fie Edt view Favorites Tools Help a o Back v MK sl a L x Search Se Favorites E e 4 el Lad rel X Address SI https f tradinggrid gxs com TigerPortal TigerMainPage do serviceMap am amp serviceURL https f tradinggrid gxs com administration amjmain do amp pageURL null v Go og Ey vy Bookmarksy 153blocked W Check iise AutoFill mp Sendtow Q Settings My Profile Site Tour Logout j id
27. ase Order Order Date El Delivery Note Number Delivery Date P Tesco Receipt Number Receipt Date P Done B Trusted sites Enter only the information that will be common to all invoices created from this template and press Save Template Page 20 of 52 2 GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS Gu Favorites Tools Help o Bak Ei Im a ES Search Pp Favorites 2 e dn el LJ rel 33 File Edit View vorite Address Si https tradinggrid gxs com TigerPortal TigerMainPage do serviceMap dma amp serviceURL https tradinggrid gxs com dm jsp main jsp amp pageURL null v Go Links Google G Go e E v YY Bookmarks L 147 blocked I Check Autolink Y AutoFill mp Sendtov Q Settingsv My Profile Site Tour Logout GXS Trading Grid Logged in as ME c cnp en NL Online 1 50 PM BST P ss GXS SM Operations Center Document Manager Document Manager gt Templates Test Modify Template Actions w Trading Partner Tesco Sto One or more of the items in this Form contains an invalid value Do you want to proceed anyway Document Type INVOICE Template Name Test ii 10o Select Supplier ID V Done B Trusted sites If you receive the warning message box above please continue and press Yes This will appear if you have left mandatory fields blank however th
28. ceMap dmaserviceURL https tradinggrid gxs com dm jsp main jsp amp pageURL null v Go Links 7 Google sl G Search 98 EXi45blocked SE Check Autotik AutoFill a Options S My Profile Site Tour Logout 3 GXS Trading Grid E Logged in as Charl E nara ta s 2 e m F L On li ne 11 36 AM BST y Operations Center Document Manager Account Manager a Document Manager RA 9 e M Inbox Document Templates Sendbox Actions w CH XML CSV Select Template Name Trading Partner Document Type Date Time Comment a PSS SS EEN e K V EEGEN F DE Invoice 1 Tesco Stores Ltd INVOICE 21 Jun 17 52 04 BST 3 F Testi Tesco Stores Ltd INVOICE 26 Jun 18 29 42 BST k Templates Test from create Tesco Stores Ltd INVOICE 26 Jun 18 32 36 BST Sending Files Previous 5 Displaying Records 1 to 3of3 Het 5 View 5 v items per page Done B Trusted sites Page 17 of 52 Select the Actions dropdown box above the list of templates and then press Create Template GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS File Edit View Favorites Tools Help o Back sl E 5 Search Pp Favorites E e s ee Si id X Address SI https tradinggrid gxs com TigerPortal TigerMainPage do serviceMap dm serviceURL https tradinggrid gqxs com dmyisp main jsp amp pageURL null Google sl G Search 359 Shiasblocked 8 C
29. crosoft Internet Explorer provided by GXS File Edit View Favorites Tools Help av T G 2 i e e D x LJ Back x a Le A Search P Favorites E e Le Ki rel 3 Address Di https f tradinggrid gxs com TigerPortal TigerMainPage do serviceMap dm serviceURL https f tradinggrid gqxs com dm jsp main jsp amp pageURL null v Go Links 2 Google IC Goo 569 Ef gt LY Bookmarksy 147 blocked TS Check e YH autoril ee Sendtow A Q Settings My Profile Site Tour Logout GXS Trading Grid Logged in as gag ys i e GXS Online een eer ME Operations Center Account Manager Document Manager 58880GXSTESTOISTORETR Sendbox Document Sendbox INVOICE 58880GXSTESTO1STORETR Turn Around Document Inbox Sendbox Please select type of document you want to turn around CREDIT v Creating Documents Templates Sending Files c Opening page https tradinggrid gxs com dm dm dsb DocumentSendboxAction do method reply amp DocumentId null amp selectedDoc br 8 Trusted sites Page 31 of 52 The Tesco turnaround credit note form is displayed Enter all pertinent information into the form Field boxes in yellow are mandatory and some fields are automatically calculated these appear as read only fields and cannot be amended A full description of the Tesco form fields and input instructions guidelines for the credit note is available in Appendix D Note These forms have been
30. d Read only field code as held in IWF Read only field held in IWF Read only field 5000119000006 Read only field Tesco Name TESCO STORES LTD Populated from the Invoice Information form Read only field Or TESCO IRELAND the Tesco supplied list Read only field delivery location form the Read only field Tesco supplied list VAT Registration Number Alphanumeric Populated from the Invoice Information form registration Read only field number Currency 3 characters Invoice currency Populated from the Invoice Information form Page 46 of 52 BS E Read only field We Up to 12 Populated from the Invoice Information form digits Read only field only Read only field D umm Ee Read only field ponm pom l Read only field NNNM NNNM Ee Read only field Sa E lt ddl Read only field Read only field VN NN e Read only field om el e Read only field eme ae Read only field mem emm mpm Read only field VAT group lines VATInformation Format Tescolnstructions Comment VERRE RN aal 5 1 E77 i be displayed Read only e RENE oe E al be displayed Read only field Net Amount Number w 3 Amount for this VAT code Sum of the lines Net Price for this VAT decimal excluding VAT code places Read only field VAT Amount Number w 3 VAT Amount for this VAT Sum of the lines Extended value for this decimal code VAT code places Read only field Total Net Amount Number w 3 Amount for all the
31. d n Si Led d 23 File Edit View Favorites Tor Address Si https f tradinggrid gxs com TigerPortal TigerMainPage do serviceMap dm serviceURL https tradinggrid gqxs com dmyisp main jsp amp pageURL null v Go Links 7 Google G Goog ER vy Bookmarksy Ei 147 blocked W Check iise H Autori m Sendtow Q Settings My Profile Site Tour Logout i id Logged in as Charles UAT tesco d De Grid ogged in asi Charles UATQtesco com 3 52 PM BST nline a qM Nene ner SH Operations Center Document Mz na D Account Manager Document Manager Ge ee Bee be beggen Le em ees s Inbox Create New Document Sendbox Indicates a required field Trading Partner Tesco Stores Ltd Document Type INVOICE v Creating Documents Templates Template Optionally Choose Sending Files Done By Trusted sites Page 26 of 52 Your document form displays Enter all pertinent information into the form Field boxes in yellow are mandatory and some fields are automatically calculated Calculated fields will appear as read only fields and cannot be amended Please refer to Appendix C for a full description of all the form fields and input instructions DB Gxs T i Crid Portal Microsoft Internet Explorer provided by GXS ISL ck H a To view the entire EE c3 2 form please ensure B y onm Ve Favortes Zi 2 e BM Wed need igerPorta
32. d the document to your Document Sendbox where you can later send it the document will have a status of Saved If you receive the warning message please continue and press Yes This will appear if you have left mandatory fields blank however the document will still save Ensure when sending the invoice that all mandatory fields are completed correctly It is strongly advised that you Save your document a minimum of every 25 minutes Documents will not be saved if open for more than 25 minutes even if actively entering data and any data entered after last Save will be lost Saved Documents To amend or complete a saved file and send simply select Sendbox check the Select box to select the document select View Modify from the Actions dropdown list Enter the missing information once you are sure the document is correct select Send Page 27 of 52 If you attempt to Send the document and you receive the error message below please check that you have completed all mandatory fields and that the net price field is greater than Zero F GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS Ed Vie Tools Help a My Profile Site Tour Logout j id o d in as Charles UAT tesco com On ee Grid Logged in as s LATQtesco com y 7 n ine 11 25 PM BST f Operations Center a File tait view Favorites Document Manager Invoice Information VAT Report TESCO es Supplier ID Select Supplier ID Y DATE P AE
33. der form is displayed A full description of the Tesco order form fields is available in Appendix A GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS D I x To view the entire N 0 gt Y 2 LJ Search Favorites 4 4 is i i form please ensure wkd Ze os WM LJ rel the E inde IS igerPortal TigerMainPage do serviceMap dm amp serviceURL https tradingagrid gxs com dm jsp main jsp amp pageURL null v Go Links 7 minimised by Clicking Y Em ES E T Sua EI 2 on the arrow above Go 4 g E Y Ss Bookmarks v amp 147 blocked Ww Check v 74 Autolink w PS AutoFill e Send tow di Q Settings v My Profile Site Tour Logout the left panel in as Charles UAT tesco com 10 3 06 11 45 AM 11 45 AM BST Depending on screen resolution o o you may wish to Op tions Center Document M increase reduce H Document Manag of form size F TE M i 2 ios el DI ei Print Page Print All Orders Information Order No LM83509514001 Order Type g Order Date 30 Aug 06 Page 1 of 1 Tesco Stores Ltd Tesco House Delamare Road Cheshunt Herts ENG 38L VAT No Please ensure that the order number is quoted on the outside of all the packages and is quoted on all delivery notes To 5013546171450 Haulier Deliver To 5123456789012 Invoice To 9 AGRICO v amp B Trusted sites Note These forms have been created for 1024 x 768 resolution T
34. dtov Q Settings v My Profile Site Tour Logout GXS Trading Grid Logged in as e oo Y Z y 7 Online 1 18 PM BST Operations Center Document Manager Account Manager a T REE SCH Document Manager RA B ieee a end Cem i poen DU CHEN Om Inbox Document Sendbox Actions A Ej Wa CSV d Sendbox View Modify Document ID Trading Partner Document Type Status Date Time Days Befor Delete System Deleg Resend i Tesco Stores Ltd INVOICE Saved 26 Sep 18 26 39 BST 174 Edit amp Resend MARY58880 Tesco Stores Ltd INVOICE Sent 26 Sep 18 20 49 BST 174 VAS US ord abr jm Turn Around sr21sepr Tesco Stores Ltd INVOICE Saved 21 Sep 13 19 20 BST 169 Creating Documents Templates di F NEWFORMANDMAPLIVE Tesco Stores Ltd INVOICE Resent 21 Sep 11 25 29 BST 167 si ties GxsrEsTO919 Tesco Stores Ltd INVOICE Sent 19 Sep 21 53 43 BST 167 lr MTVLUIATOCOOONCLUNZIICMI OO Taran Chavas d Kd CACATE Marant O07 Cam DD AIAC OCT E m 4 F Previous 50 Displaying Records 1 to 29 of 29 Next 50 View DU ei items per page Done B Trusted sites If Resend is selected the invoice will be automatically resent and the status in Document Manager will be changed to Resent Please note the version number of the document will not change If Edit amp Resend is selected the invoice will be opened and you can modify as re
35. e credit number You may type in greater that 16 digits but characters Tesco will only use the last 16 in their systems Only A Z and 0 9 characters allowed and no spaces It is possible to create and send duplicate credit numbers but only the last document will be held in the send box Only duplicate credit numbers for a different supplier ID will be processed by Tesco If you want to retain the original and subsequent duplicate credit numbers in the send box then it is suggested that you use the supplier ID as a prefix to the credit number making this a unique record Credit Date DD MM YY Enter the credit date The credit date must be equal to or before Or the current date but not before the invoice lt Calendar gt date Test Indicator Dropdown list Tesco will advise new If you are testing select Test otherwise users on the test process leave default as Live they wish them to follow 13 digits This data is populated by the invoice Read only field This will be populated by the invoice Read only field 13 digits Tesco EAN code This will be populated by the invoice 5000119000006 Read only field TESCO STORES LTD This will be populated by the invoice Read only field From Supplier Name O Tesco Name Or TESCO IRELAND The delivery location from This will be populated by the invoice the list Read only field Name and address of the This will be populated by the invoice delivery location Read only field Alphanu
36. e template will still work Ensure when sending the invoice that all mandatory fields boxes in yellow are completed correctly Page 21 of 52 You are now ready to create an invoice from your template However DO NOT send an initial invoice until instructed to do so by Tesco Please select Creating Documents from the left hand menu select Browse to locate Tesco select the drop down box to find Invoice as Document Type select the drop down box to locate your Template Select Create E O O HA 2 GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS Help Search Pp Favorites 2 e e g 2 kal kend rel 33 Address SI https tradinggrid gxs com TigerPortal TigerMainPage do serviceMap dm amp serviceURL https tradinggrid gqxs com dmyisp main jsp amp pageURL null Google v G Search SC Exti47blocked SE Check 4 Autolink c E AutoFill fey Options sl Ben is My Profile Site Tour Logout GXS Trading Grid Logged in as REENEN NL Online 12 03 PM BST Operations Center SM SM Account Manager E SCH Document Manager areste New Document Indicates a required field Creating Documents Trading Partner Tesco Stores Ltd Templates Document Type INVOICE v Template Test K Sending Files v Done B Trusted sites Page 22 of 52 Your document form displays Enter all pertinent i
37. ect the Print All icon CSV XML In order to convert your document to CSV Comma Separated Value or XML EXtensible Markup Language file format select your Sendbox select the file you require to convert select CSV or XML from the tool bar The file will then convert to CSV or XML format which you can then reformat as required or save to your PC Please note you can save your send box items in this format by selecting the CSV icon in you Sendbox listing the items sent Live Chat Should you have a query or require some assistance firstly go to the E icon on the top right hand side of the screen for an online tutorial Should you not find the answer you are seeking here you may use an online Chat facility by simply selecting the people icon en from the right hand side of your screen Select the topic your question relates to ensure your contact details display correctly input your question and select Connect This will link you to GXS Support and you will be able to chat online to have your issue resolved Customise Currently IWF is defaulted to display up to 5 messages in your Sendbox Should you wish to change the default on a permanent basis select the EM icon from the right hand side of your screen and then select your required customisation Page 34 of 52 7 GETTING HELP Registration Support For registration assistance for the IWF service please refer to the document titled Tesco IWF Registration Process which i
38. end or Edit amp Resend as applicable Alternatively you can click on the Document ID and then select the Actions dropdown box GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS Q sax e EN a A p gt Search Sf Favorites E Coy Sa g Ll rel 23 Address SI https tradinggrid gxs com TigerPortal TigerMainPage do serviceMap dm amp service IRL https tradinggrid gxs com dm jsp main jsp amp pageURL null v Go Links Google Ce Go og E vy Bookmarks i 147 blocked Check ie Y AutoFill m Sendtow Q Settings v My Profile Site Tour Logout GXS Trading Grid Logged in as alere HA DONE coca PZZ 5 Online 1 50 PM BST Operations Center Document Manager Account Manager EE SCH Document Manager d Inbox Document Sendbox Sendbox Actions A Ej HML CSV View Modify T58880SUKU SDCR Tesco Stores Ltd CREDIT Resent 07 Sep 23 41 45 BST 154 4 EE Delete T58880SUKUSD Tesco Stores Ltd INVOICE Resent 07 Sep 23 40 50 BST 154 Creating Documents Resend JTvAT58880 Tesco Stores Ltd INVOICE Resent O7 Sep 23 40 16 BST 154 o Templates Edit amp Resend ROICR Tesco Stores Ltd CREDIT Resent 07 Sep 23 39 23 BST 149 Turn Around 5 SROI Tesco Stores Ltd INVOICE Resent 07 Sep 23 38 44 BST 150 Sending Files 58880SUKLUSDCRTRNEW Tesco Stores Ltd CREDIT Resent 07 Sep 23 37 43 BST 149 E 58880SUKUSDTRNE
39. eport TESCO X Supplier ID Select Supplier ID DATE P 4 EY EE dS AE TEST INDICATOR Live Y From To 5000119000006 Delivery Location 5000119038175 TESCO STORES LTD LICHFIELD PFS CHURCH STREET LICHFIELD STAFFORDSHIRE WS13 6DZ VAT Registration Number Currency Conversion Rate Tax Point Date File Version Number 0001 Tax Control Batch Tesco Purchase Order CR381707405 Order Date 17 02 06 a Done Bj Trusted sites Note These forms have been created for 1024x768 resolution When you are done completing the form click one of the following Send to immediately send the document to Tesco The document will appear in your Document Sendbox with a status of Submitted or Sent You will not be able to send a document if you have not completed all mandatory data A message box will appear to this effect Save to save the form and add the document to your Document Sendbox where you can later send it the document will have a status of Saved If you receive the warning message please continue and press Yes This will appear if you have left mandatory fields blank however the document will still save Ensure when sending the invoice that all mandatory fields are completed correctly It is strongly advised that you Save your document a minimum of every 25 minutes Documents will not be saved if open for more than 25 minutes even if actively entering data and any data entered after last Save will be lost
40. he last column Page 15 of 52 A GXS Trading Grid Online Microsoft Internet Explorer provided by GXS File Edit view Favorites Tools Help Ld Q Back ix a Le Search Sf Favorites E e Z d n jw LJ c d rel 3 Links ij Address c https Jtradinggrid gxs com TigerPortal TigerMainPage do serviceMap dm amp serviceLIRL https Jtradinggrid gxs com dm jsp main jsp amp pageURL null v Go Google C w Goo g ER v Bookmarks Bhoblocked Check ie E AutoFill mp Sendtov A Q Settings e My Profile Site Tour Logout ao ene aia a NN gt Operations Center Account Manager ocument Manager e 71 1 am Duplicate Document Exists Sendbox Document with the ID UROTEST already exists in your Sendbox Creating Documents Please click on Keep Document ID to create a new version of the same document or Change Document ID to use a different document Templates n LJ vi A new column is now present detailing the Document Version number A GXS Trading Grid Online Microsoft Internet Explorer provided by GXS File Edit view Favorites Tools Help ae gt e A hl na Ly ab Back x a A Search Sf Favorites g Ls we iw 4 a 2 Links Address c https Jtradinggrid gxs com TigerPortal TigerMainPage do serviceMap dm amp serviceLIRL https Jtradinggrid gxs com dm jsp main jsp amp pageURL null i Go Google Ce v Go o EB v Bookmarks Bhoblocked
41. heck Autolink YE AutoFill ea Options Z My Profile Site Tour Logout i id Logged in as Charles UAT tesco oe ed nanc eism 4 Online 11 36 AM BST f Operations Center Document Manager CH Document Manager SM Account Manager Inbox Create New Template Sendbox Indicates a required field Be ee Trading Partner Templates Document Type Template Name Done BY Trusted sites Page 18 of 52 The Create New Template page appears Enter the following Trading Partner field select Browse and select Tesco Stores Ltd Document Type field select Invoice Template Name field enter a descriptive name for the template 2 GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS File Edit View Favorites Tools Help EN 7 o Back EN a a Search Pp Favorites E e M d n B Lad rel 33 Address SI https tradinggrid gxs com TigerPortal TigerMainPage do serviceMap dm amp serviceURL https tradingagrid gxs com dm jsp main jsp amp pageURL null v Go Link Google v G search g Exti4sbloced 8 Check XQ Autolink El Autori fea options 2 My Profile Site Tour Logout GXS Trading Grid Logged in as Charles UAT tesco com WI B 9 12 06 11 39 AM Online 11 39 AM BST d p H SM ON ee he o ce e SM Operations Center pcument Manac SET Account Manager ocument Manager I
42. hosen the wrong supplier ID This selection will populate the From and To EDI numbers and names as well as Tesco s VAT registration number It will also populate the currency and type of supplier The conversation rate field will also be enabled if you are creating foreign currency invoices based on the supplier ID selected Up to 16 Enter the invoice number You may type in greater that 16 digits but characters Tesco will only use the last 16 in their systems Only A Z and 0 9 characters allowed and no spaces It is possible to create and send duplicate invoice numbers but only the last document will be held in the send box Only duplicate invoice numbers for a different supplier ID will be processed by Tesco If you want to retain the original and subsequent duplicate invoice numbers in the send box then it is suggested that you use the supplier ID as a prefix to the invoice number making this a unique record Or current date or before the order date Calendar Test Indicator Dropdown list Tesco will advise new users on the test process leave default as Live they wish them to follow is selected is selected 5000119000006 TESCO STORES LTD Read only fields populated when Supplier ID is selected Invoice No From Supplier Name 4 O Tesco Name Or TESCO IRELAND the list Read only field delivery location Read only field registration is selected number is selected Up to 12 A data entry field will o
43. ice please select the invoice and select the Actions dropdown box and then press either Resend or Edit amp Resend as applicable Alternatively you can click on the Document ID and then select the Actions dropdown box GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS o Bak J EN a A E Search Sf Favorites E 2 e d SS Ll rel 23 e Hine ADOS Eon Ties or CAN Tages ORAA see ceMa eeh Ee a conj dmi epi mal Esta vj Go links Google Ce Go 6 amp E YY Bookmarks amp 147 blocked v Check AutoLink Te AutoFill mp Sendtov Q Settings v My Profile Site Tour Logout GXS Trading Grid Logged in as e oo Y Z y 7 Online 1 18 PM BST Operations Center Document Manager Account Manager T aa rears SCH Document Manager RA B ieee a end Cem i poen DU CHEN Om Inbox Document Sendbox Actions A Ej Wa CSV d Sendbox View Modify Document ID Trading Partner Document Type Status Date Time Days Befor Delete System Deleg Resend i Tesco Stores Ltd INVOICE Saved 26 Sep 18 26 39 BST 174 Edit amp Resend MARY58880 Tesco Stores Ltd INVOICE Sent 26 Sep 18 20 49 BST 174 VAS US ord abr jm Turn Around sr21sepr Tesco Stores Ltd INVOICE Saved 21 Sep 13 19 20 BST 169 Creating Documents Templates di F NEWFORMANDMAPLIVE Tesco Stores Ltd INVOICE Resent 21 Sep 11 2
44. ile Site Tour Logout Logged in as Charles UAT tesco com 10 10 06 8 52 AM 8 52 AM BST GXS Trading Grid Online Operations Center SM Account Manager oi ocument Wille NR 9 88 NDS 4 TESCO M Supplier ID Select Supplier ID Y DATE P AE A 2A 24 E TEST INDICATOR Live From To 5000119000006 Delivery Location 5000119038175 TESCO STORES LTD LICHFIELD PFS CHURCH STREET LICHFIELD STAFFORDSHIRE WS13 6DZ VAT Registration Number Currency Conversion Rate Tax Point Date File Version Number 0001 Tax Control Batch Tesco Purchase Order CR381707405 Order Date 47 08 06 Delivery Note Number Delivery Date D Tesco Receipt Number Receipt Date D No Outer Case Item Description Product Weight Measure Unit Qty Unit Net Price VAT VAT Discounted Extended Code Type Volume Unit Size Price Code Value VAT Value Price OO 1 o78184348187 TYNE amp WEAR STREET fu v fi e 0 000 0 000 0 000 Add Line item v B Trusted sites c Done Page 38 of 52 Tesco Turnaround Invoice Input Instructions Invoice Instructions Tab Below is a description of the Tesco form fields and guidelines where applicable Note all mandatory fields are in yellow Header Information Tesco Instructions Comment Supplier s ID Dropdown list Select your supplier ID On selecting a supplier ID it will check the supplier type against the location table and display an error message if you have c
45. in jsp amp pageURL null v Go Links 7 Google IG Go 949 ER ty Bookmarks E 147 blocked check Autolink YH autoril m Sendtow A Q Settings My Profile Site Tour Logout GXS Trading Grid Loggad in as Charles UAT tesco com w Online 2136 PM BST y T Fm EI x Operations Center Document Manager Account Manager CH Document Manager Bio go EE Inbox Document Sendbox Sendbox Actions A E HML CSV e y Eve UUuUu TK Tesco stores LU CARCeTT Rese vUrY sep 7 ve IF JIU UST IJO 4 VATS58880 Tesco Stores Ltd INVOICE Resent 06 Sep 02 54 22 BST 169 Creating Documents tReport Tesco Stores Ltd INVOICE Sent 05 Sep 20 24 29 BST 172 Templates Eq t amp Resend VATreport Tesco Stores Ltd INVOICE Sent 05 Sep 20 04 41 BST ea Turn Around sTESTO1STORECRTR Tesco Stores Ltd CREDIT Resent 30 Aug 23 00 43 BST 164 L C MIXEDVATOL Tesco Stores Ltd INVOICE Rezent 30 Aug 22 59 45 BST 161 Bending Giles 58880GXSTESTO1STORETR Tesco Stores Ltd INVOICE Resent 30 Aug 22 58 19 BST 163 E MIVEMVATOICoO Tacan Ctorac ltd CDEDIT Dacant 20 Bue 22 67 17 ACT B 4 gt Previous 50 Displaying Records 1 to 27 of 27 Next 50 View 50 items per page ES javascript dm_dsb turn4roundDocumentFromAction B Trusted sites Page 30 of 52 Select CREDIT as the turnaround document required 5 GXS Trading Grid Portal Mi
46. is data is populated by the invoice and w 4 decimal 4 decimal points can be updated places Net Price Numeric Calculated field Read only field w 3 decimal places VAT Code Dropdown Select VAT code You must See special section on Mixed VAT list not mix Zero and Exempt VAT in the same invoice If you need to send both separate invoices using the same PO number will need to be created VAT Value K rel NN NN Calculated field Read only field decimal Page 50 of 52 11 places EL Discounted VAT Value Numeric w 3 Enter the discounted VAT Note C amp E message decimal value if applicable places Extended Price Numeric w 3 Calculated field Read only field decimal places Mixed VAT code when selected will drop down sub line fields only the fields below will be shown as sub lines Line Item Information Format Tesco Instructions Comment Unit Price Numeric Enter the sub line unit w 4 decimal price Must be to 4 decimal and automatically updated places points Net Price Numeric a Calculated field The main line Net Price will w 3 decimal be also read only and automatically updated places VAT Code Dropdown Select the sub line VAT list code You must not mix Zero and Exempt VAT in the same invoice VAT Value Numeric w 3 EE Calculated field The main line VAT Value decimal will also be read only and automatically places updated Discounted VAT Value Numeric w 3 Enter the sub line decimal discounted
47. lTigerMainPage do serviceMap dm serviceRL https ftradinggrid gxs com dm sp main jsp8pageURL null _ Ee ws on the arrow above Go o 5 E v 9 Bookmarksw fh 147 blocked V Check e 4 Autolink w e AutoFill e Sendtow amp Q Settings v the left panel My Profile Site Tour Logout C gem KISS as Charles UAT tesco com 10 3 06 3 52 PM 3 52 PM BST Depending on screen resolution you may wish to increase reduce tions Center Document Man wg D of form size Uca 2 100 lt Send Save Save Template Cancel Print Page Print All Invoice Information VAT Report TESCO eegene oe Supplier ID Select Supplier ID DATE P 4 AES AA 4 E TEST INDICATOR Live From To 5000119000006 Delivery Location Y VAT Registration Number Currency Conversion Rate Tax Point Date File Version Number 0001 Tax Control Batch Tesco Purchase Order Order Date ml Mala ars Biata Bleeds ar I Delivery Date ka v Done B Trusted sites Note These forms have been created for 1024x768 resolution When you are done completing the form click one of the following Send to immediately send the document to Tesco The document will appear in your Document Sendbox with a status of Submitted or Sent You will not be able to send a document if you have not completed all mandatory data A message box will appear to this effect Save to save the form and ad
48. lease select type of document you want to turn around Please select a document type ve Creating Documents Please select a document type G INVOICE Templates Sending Files E Done B Trusted sites Page 13 of 52 The Tesco turnaround Invoice form is displayed Enter all pertinent information into the form Field boxes in yellow are mandatory and some fields are automatically calculated Calculated fields appear as read only fields and cannot be amended A full description of the Tesco turnaround invoice form fields and input instructions guidelines is available in Appendix B E pe ianertal Microsoft Internet Explorer provided by GXS PEE f wols Help a To view the entire w form please ensure D JO Search jT Favorites OA 2g LJ rel Ei the left hand menu is ANE minimised by clicking igerPortal TigerMainPage do serviceMap dm serviceURL https tradinggrid gxs com dm jsp main jsp amp pageURL null M Go Links 7 on the arrow above So 6 oc E vg Bookmarks B 147 blocked Check Autolink H AutoFill mp Sendtow 4 settings the left panel My Profile Site Tour Logout as Charles UAT tesco com Lu f 9 14 06 11 27 AM X S 11 27 AM BST y i Depending on screen resolution you may wish to Document increase reduce Document Manaa of form size LA Send Save Cancel Print Page Print All Invoice Information VAT R
49. leg Resend i Tesco Stores Ltd INVOICE Saved 26 Sep 18 26 39 BST 174 Edit amp Resend MARY58880 Tesco Stores Ltd INVOICE Sent 26 Sep 18 20 49 BST 174 VAS US ord abr jm Turn Around sr21sepr Tesco Stores Ltd INVOICE Saved 21 Sep 13 19 20 BST 169 Creating Documents Templates di F NEWFORMANDMAPLIVE Tesco Stores Ltd INVOICE Resent 21 Sep 11 25 29 BST 167 si ties GxsrEsTO919 Tesco Stores Ltd INVOICE Sent 19 Sep 21 53 43 BST 167 lr MTVLUIATOCOOONCLUNZIICMI OO Taran Chavas d Kd CACATE Marant O07 Cam DD AIAC OCT E m 4 F Previous 50 Displaying Records 1 to 29 of 29 Next 50 View DU ei items per page Done B Trusted sites If Resend is selected the invoice will be automatically resent and the status in Document Manager will be changed to Resent Please note the version number of the document will not change If Edit amp Resend is selected the invoice will be opened and you can modify as required Once Send is selected the Duplicate Document Exists screen will appear giving you the option to Change Document ID if you have made a mistake or Keep Document ID if you want the Document ID to remain the same The status in Document Manager will remain as Sent as the modified invoice will be saved in addition to the original invoice and the Document Version will increment by 1 if you chose to Change Document ID and be displayed in t
50. lick Add Line Item button Line Item Information Format Tesco Instructions Comment Outer Case Number 13 or 14 This is Mandatory and must This data is populated by the order digits contain either 13 or 14 digits Item Description Up to 35 Product Description This data is populated by the order Only A characters Z and 0 9 characters allowed Product Type Dropdown Select one of two options This data is populated by the order list TU Traded Unit Or VQ Variable Quantity Weight Volume Number w 4 Enter only if invoicing by This data is populated by the order It will be decimal measure showing as read only if order is for TU places Measure Unit Dropdown Enter only if invoicing by This data is populated by the order This list measure Select LTR or field will be showing as read only if order is KGM You must not mix for TU LTR and KGM in the same invoice If you need to send both separate invoices using the same PO number will need to be created Enter the unit size This data is populated by the order Enter the quantity This data is populated by the order Unit Price Numeric Enter unit price Must be to w 4 decimal 4 decimal points places w 3 decimal places VAT Code Dropdown Select VAT code You must See special section on Mixed VAT list not mix Zero and Exempt VAT in the same invoice If you need to send both separate invoices using the same PO number will need to be created VAT Value Numeric w3
51. livery Note Number Delivery Date Tesco Receipt Number Receipt Date v Done B Trusted sites When you are done completing the form click one of the following Send to immediately send the document to Tesco The document will appear in your Document Sendbox with a status of Submitted or Sent You will not be able to send a document if you have not completed all mandatory data A message box will appear to this effect Save to save the form and add the document to your Document Sendbox where you can later send it the document will have a status of Saved If you receive the warning message please continue and press Yes This will appear if you have left mandatory fields blank however the document will still save Ensure when sending the invoice that all mandatory fields are completed correctly It is strongly advised that you Save your document a minimum of every 25 minutes Documents will not be saved if open for more than 25 minutes even if actively entering data and any data entered after last Save will be lost Saved Documents To amend or complete a saved file and send simply select Sendbox check the Select box to select the document select View Modify from the Actions dropdown list Enter the missing information once you are sure the document is correct select Send Page 23 of 52 Resend Documents IWF allows users to either resend or edit and resend invoices to Tesco a subsequent time if required To resend and invo
52. meric This will be populated by the invoice registration Read only field number 3 characters This will be populated by the invoice Read only field Up to 12 This will be populated by the invoice digits if appropriate Read only field 4 digits On creating a document this will always be set to 0001 Read only field DD MM YY This will be populated by the invoice Delivery Location Delivery Location Address VAT Registration Number Currency Conversion Rate File Version Number Tax Point Date DD MM YY Tax Control Batch This will be populated by the invoice Read only field 8 or 13 digits Tesco will only accept 8 This will be populated by the invoice and 13 digit PO s in their Read only field invoicing system Order Date DD MM YY This will be populated by the invoice Or Read only field lt Calendar gt Returns Note Number This is a mandatory field on store as well as number depot orders Only A Z and 0 9 characters Page 49 of 52 Tesco Purchase Order pf allowed Returns Date DD MM YY Enter your delivery note Returns date must be the same as or later Or date than the invoice date but not a future date lt Calendar gt Tesco Receipt Number Enter the receipt number Populated from the Invoice This is an as allocated by Tesco optional field Only A Z and 0 9 characters allowed Receipt Date Enter the receipt date as Populated from the Invoice Receipt date allocated by Tesco must be after the PO date and must not be l
53. mlines cross enterprise New User Register business processes With P l extreme flexibility and a User ID services oriented business Password to business platform the Grid helps customers automate global trading communities by shielding Forgot password complexity from rapidly changing standards eliminating manual and duplicative efforts and enabling a new level of process integration and business intelligence amp Done B Trusted sites Enter your IWF User ID Password and press the Login button You will be presented with the Operations Center screen Page 4 of 52 2 GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS File Edit View Favorites Tools Help Zr o Back e x a A x Search Sg Favorites E e hd d n LJ rel X Address E https tradingarid gxs com TigerPortal TigerMainPage do Google wl G Search 98 Si4Sblocked SE Check Autolink EA Click on the to P gt access the help Go Links screen for the current screen Site Tour Logout GXS Trading Grid Logged in as Charles UAT tesco com i 9 5 06 5 07 PM Online Sarena Operations Center Document Manager Account Manager Operations Center Message Center Message Center Actions w Ei Message Dashboard Type New Total Last Received You have no messages Alerts 0 0 Announcements 0 0 New
54. nbox Create New Template Sendbox Indicates a required field i Trading Partner Tesco Stores Ltd Templates Document Type INVOICE Ld Template Name Test Sending Files s Done B amp Trusted sites Press Create Page 19 of 52 The Tesco invoice template form is displayed A full description of the Tesco invoice form fields and input instructions guidelines is available in Appendix C wl Microsoft Internet Explorer provided by GXS SEN To view the entire e Help ar form please ensure the left hand menu is p Search ds avorites 4 e c E m el 3 minimised by clicking egen ee on the arrow above figerPortal TigerMainPage do serviceMap dm serviceURL https tradinggrid 9xs com dm isp main jspapageURL nul v Go Links the left panel v IGI Search ee Za 145 blocked GE Check AutoLink amp AutoFill ke Options E My Profile Site Tour Logout Logged in as Charles UAT tesco com 9 12 06 11 39 AM 11 39 AM BST d PZZ s dWerations Center Document Manager Account Manager dn Document Manager EE ee il Invoice Information VAT Report TESCO m mt Supplier ID Select Supplier ID DATE E 4 AW 24 EE av TEST INDICATOR Live From To 5000119000006 Delivery Location 2 VAT Registration Number Currency Conversion Rate Tax Point Date File Version Number 0001 Tax Control Batch Tesco Purch
55. nformation into the form Field boxes in yellow are mandatory and some fields are automatically calculated these appear as read only fields and cannot be amended You may override the data in the fields as applicable for this document for example Number of Traded Units Invoiced and Cost Price excluding VAT Please refer to Appendix C for a full description of all the form fields and input instructions ia Microsoft Internet Explorer provided by GXS ENE To view the entire Sp form please ensure 2 je en 2 Search Favorites 44 ie e the left hand menu is d 2 a LJ 3 minimised by clicking igerPortal TigerMainPage do serviceMap dm serviceURL https ftradinggrid gxs com dm jsp main jsp amp pageURL null v Go Links 7 on the arrow above Ke ii aL owe EE EE e Goo gA ER vy Bookmarks di 147 blocked A Check Autolink e fe Autor eb Sendtov lt Q Settings the left panel My Profile Site Tour Logout fid us Logged in as Charl es UAT te sco com N 9 14 06 12 05 PM Online 12 05 PM BST f d GXS 1 rations Center Document Manager Account Manager i34 Document Manager v B e l Print Page Pm at Invoice Information VAT Report TESCO eco Supplier ID DATE TEST INDICATOR Live From To 5000119000006 Delivery Location VAT Registration Number Currency Conversion Rate Tax Point Date File Version Number 0001 Tax Control Batch Tesco Purchase Order Order Date De
56. nly appear if a digits if appropriate conversion rate is required 4 digits File version number On creating a document this will always be set to 0001 Read only field DD MM YY This will default to the invoice date Read only field DD MM YY This will default to the invoice date Read only field Page 39 of 52 Delivery Location Delivery Location Address VAT Registration Number Currency Conversion Rate File Version Number Tax Point Date Tax Control Batch Read only field Or Read only field lt Calendar gt Delivery Note Number Enter your delivery note This is a mandatory field on store as well as number This is a supplier depot orders Only A Z and 0 9 characters generated ref number If allowed not used type in a single number but not zero Delivery Date DD MM YY Enter your delivery note Delivery date must be after the PO date or Or date before Receipt date and must not be later Calendar than the invoice date and current date characters allowed Receipt Date DD MM YY Enter the receipt date Receipt date must be after the PO Delivery Or date and must not be later than the invoice Calendar date and current date If more there are more than one page Max 10 lines per page please click Next button to return click Previous button Should you need to delete a line click on the roundel next to the line No the Delete button will appear click on the Delete button Should you need to add a line please c
57. o print the order in full select Print All Page 11 of 52 3 GENERATING INVOICES FROM IWF ORDERS IWF allows users to generate invoices from Tesco orders received electronically This feature populates automatically a number of the fields from the order which will save the users from having to re enter the details to send an invoice If you do not receive orders electronically from Tesco please refer to Section 4 To generate a turnaround Invoice please select the order and select the Actions dropdown box and then press Turnaround GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS Fille Edit View Favorites Tools Help P Q ex s EN a ES Search Pp Favorites 2 B e Si J rel 23 F dit Address Si https tradinggrid gxs com TigerPortal TigerMainPage do serviceMap dm amp serviceURL https tradinggrid gxs com dm jsp main jsp amp pageURL null v Go Links Google TC Goo G2 ER YY Bookmarksy Ei 47 blocked W Check iise H Autori m Sendtow Q Settings My Profile Site Tour Logout j id L di Charles UAT tesco co GXS Trading Grid Hg gehn clari e a SE NL Online 11 27 AM BST a Operations Center e Sendbox i a a A AC Days Before M iin Trading Partner Document Type Status lt Date Time amp vsten Defetiun Comme Creating Documents Turned 509514001 Tesco Stores Ltd ORDER Around 30 Aug 09
58. oo g ER v Bookmarks Bhoblocked Check ie E AutoFill mp Sendtov A Q Settings e My Profile Site Tour Logout ao ene aia a NN gt Operations Center Account Manager ocument Manager e 71 1 am Duplicate Document Exists Sendbox Document with the ID UROTEST already exists in your Sendbox Creating Documents Please click on Keep Document ID to create a new version of the same document or Change Document ID to use a different document Templates n LJ vi A new column is now present detailing the Document Version number A GXS Trading Grid Online Microsoft Internet Explorer provided by GXS File Edit view Favorites Tools Help ae gt e A hl na Ly ab Back x a A Search Sf Favorites g Ls we iw 4 a 2 Links Address c https Jtradinggrid gxs com TigerPortal TigerMainPage do serviceMap dm amp serviceLIRL https Jtradinggrid gxs com dm jsp main jsp amp pageURL null i Go Google Ce v Go o EB v Bookmarks Bhoblocked W Check Autolink YH AutoFill m Sendtow A Settings My Profile Site Tour Logout GXS Trading Grid m Logged in as C kiere inr LA S Onli ne 2 06 PM GMT f Operations Center a Account Manager Document Manager
59. quired Once Send is selected the status in Document Manager will remain as Sent as the modified invoice will replace the original invoice However please note the version number of the document will increment by 1 If you click on the version number it opens a box showing a list of version number and dates You can Edit amp Resend an unlimited number of times and the version number will continue to build as will contents in the pop up box Page 29 of 52 5 GENERATING CREDIT NOTES FROM IWF INVOICES IWF allows users to generate credit notes from IWF invoices Users are not allowed to create a credit note on IWF without an existing IWF invoice Please note this feature only applies to store accounts not depot accounts If you attempt to generate a credit for a depot account an error message will be displayed and you will not be allowed to generate the credit Any depot credits that have been agreed with Tesco must be sent as a paper document for processing To generate a turnaround credit note for a store account please select the Invoice and select the Actions dropdown box and then press Turnaround GXS Trading Grid Portal Microsoft Internet Explorer provided by GXS Pef File Edit View Favorites Tools Help Back z x a Le Search jT Favorites Ea e e d 2 el Lj rel X Address za https tradinggrid gxs com TigerPortal TigerMainPage do serviceMap dm amp servicelIRL https tradinggrid qxs com dm jsp ma
60. re held in IWF Read only field 5000119000006 Read only field Tesco Name TESCO STORES LTD Populated from the Invoice Information form Read only field Or m TESCO IRELAND the Tesco supplied list Read only field delivery location form the Read only field Tesco supplied list registration Read only field number Read only field Conversion Rate Up to 12 Populated from the Invoice Information form digits Read only field File Generation Number Thisiscreatedonsend TI Page 41 of 52 forty ooo ooo Read only field Reeder Read only field me fe File Version Number 4 digits a NNNM ddl Read only field MN el dll Read only field eem od ea id Read only field Read only field een NNNM ddl Read only field me pom ag gg reer Read only field i NN lt didi Read only field men rome sa Read only field VAT group lines VAT Information Format Tesco Instructions Comment VERRE Uer be displayed Read only field VL i o7 did be displayed Read only field Net Amount Number w 3 Amount for this VAT code Sum of the lines Net Price for this VAT decimal excluding VAT code places Read only field Number w 3 Sum of the lines Extended value for this decimal code VAT code places Read only field decimal codes excluding VAT Read only field places decimal codes Read only field places Page 42 of 52 APPENDIX C TESCO NEW INVOICE FORM H Header Information amp efor e
61. s available at http www gxs co uk tesco using username tesco and password iwf both username and password must be in lower case Select How to Join from the main menu and you can view download or print the document If you still have further queries regarding registration please contact the GXS Implementation Team Email tescoiwf gxs com On going Technical Support For on going technical assistance GXS Client Services provides local support for the IWF service All client issues are logged in a global management system that not only enables detailed issue tracking but also allows fast and effective notification and escalation as well as in depth root cause analysis GXS Client Services are available during business hours via e Telephone e Email e Live Chat available on the IWF menu on the right side To find your local Client Services contact details please go to http www gxs com customers support contact index htmzregions Select the appropriate region eg EMEA and your country to obtain GXS contact details Other On Going Support For non technical queries on the IWF services please access the Tesco IWF website at http www gxs co uk tesco using username tesco and password iwf both username and password must be in lower case Select Contact Information from the menu and you will be presented with a form to enter your details and query which will be directed to the appropriate team at either GXS or Tesco Page 35 of 52
62. sation rate field will also be enabled if you are creating foreign currency invoices based on the supplier ID selected Invoice No Up to 16 Enter the invoice number You may type in greater that 16 digits but characters Tesco will only use the last 16 in their systems Only A Z and 0 9 characters allowed and no spaces It is possible to create and send duplicate invoice numbers but only the last document will be held in the send box Only duplicate invoice numbers for a different supplier ID will be processed by Tesco If you want to retain the original and subsequent duplicate invoice numbers in the send box then it is suggested that you use the supplier ID as a prefix to the invoice number making this a unique record Invoice Date DD MM YY Enter the invoice date The Invoice date cannot be greater than the Or current date or before the order date lt Calendar gt Test Indicator Dropdown list If you are testing select If you are testing select Test otherwise Test otherwise select Live leave default as Live is selected is selected 5000119000006 Tesco Name TESCO STORES LTD Read only field populated when Supplier ID is selected Or TESCO IRELAND Delivery Location Dropdown list Select the delivery location Select the correct delivery location to from the list populate name and address fields If the location is not there you may have selected the wrong supplier ID If you have not selected the wrong supplier ID or used a
63. t Calendar gt later than the invoice date and current date il EE Read only field A va O Or Read only field lt Calendar gt If more there are more than one page Max 10 lines per page please click Next button to return click Previous button Should you need to delete a line click on the roundel next to the line No the Delete button will appear click on the Delete bution Should you need to add a line please click Add Line Item button Line Item Information Format Tesco Instructions Comment Outer Case Number 13 or 14 This is Mandatory and must This data is populated by the invoice digits contain either 13 or 14 digits characters Only A Z and 0 9 characters allowed Product Type Dropdown Select one of two options This data is populated by the invoice list TU Traded Unit Or VQ Variable Quantity Weight Volume Number w 4 Enter only if invoicing by This data is populated by the invoice It will decimal measure be showing as read only if order is for TU places Measure Unit Dropdown Enter only if invoicing by This data is populated by the invoice This list measure Select LTR or field will be showing as read only if order is KGM You must not mix for TU LTR and KGM in the same invoice If you need to send both separate invoices using the same PO number will need to be created Enter the unit size This data is populated by the invoice can be updated Unit Price Numeric Enter unit price Must be to Th
64. than the invoice date and current date Tesco Receipt Number Enter the receipt number This is an optional field as allocated by Tesco Receipt Date DD MM YY Enter the receipt date as Receipt date must be after the PO Delivery Or allocated by Tesco date and must not be later than the invoice Calendar date and current date If more there are more than one page Max 10 lines per page please click Next button to return click Previous button If more than one line to be invoiced please click Add Line Item button Should you need to delete a line click on the roundel next to the line No the Delete button will appear click on the Delete button Line Item Information Format Tesco Instructions Comment Outer Case Number 13 or 14 This is Mandatory and must digits characters Product Type Dropdown Select one of two options You must select either TU or VQ list TU Traded Unit Or VQ Variable Quantity Weight Volume Number w 4 Enter only if invoicing by This will be showing as read only if this is a decimal measure TU line places Measure Unit Dropdown Enter only if invoicing by This will be showing as read only if this is a list measure Select LTR or TU line KGM You must not mix LTR and KGM in the same invoice Enter the unit size p Enter the quantity Unit Price Numeric Enter unit price Must be to w 4 decimal 4 decimal points places Net Price Numeric Calculated field Read only field w 3 decimal places VA
65. the Document ID required E Sk iade Grid Portal Microsoft Internet Explorer provided by GXS File dit View Orites Tools Help T Back 2 m ai L Search Sg Favorites O 2 CH d n a Lj rel 33 Address E https tradingarid gxs com TigerPortal TigerMainPage do serviceMap dm eserviceURL https tradinggrid gxs com dm jsp main jsp amp pageURL null Google v G Search 39 Exti45bloced SE Check 4 Autolink E AutoFill fey Options My Profile Site Tour Logout Operations Center i iri L ed in as Charles UAT tesco corr GXS Trading Grid moana In ash Charing Lega com PZZ Online 10 27 AM BST De ARE F ger Sendbox E 3 e Trading Partner Document Type Status Date Time System Deletion Comme Mfreating Documents Documents a rui 509514001 Tesco Stores Ltd ORDER amas 30 Aug 09 40 29 BST 167 3 Templates CT R381707405 Tesco Stores Ltd ORDER heec 23 Aug 15 59 19 BST 161 5 cR381707406 Tesco Stores Ltd ORDER Read 23 Aug 15 59 17 BST 161 D Sending Files CR381707402 Tesco Stores Ltd ORDER Read 23 Aug 15 59 09 BST 161 D dc CR381707403 Tesco Stores Ltd ORDER Read 23 Aua 15 59 08 BST 161 he Previous 50 Displaying Records 1 to 50 of 64 Next 50 View 50 items per page SI Javascript dm dib viewDocuments Ki Trusted sites v EI con Links Page 10 of 52 The selected Tesco or

RHM IWF User Guide - Tesco & GXS Invoice Delivery Service

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RHM IWF User Guide - Tesco &amp; GXS Invoice Delivery Service

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RHM IWF User Guide - Tesco & GXS Invoice Delivery Service