User Guide - my.details – Employee Self-Service
Contents
1. Click the Continue to my details button The following screen will be displayed UNIVERSITY F my details D dete Protection rep WER Contacts BIRMINGHAM 7 etalls f Home My Profile Pay Reports System Administration My Profile My Profile Diversity UK Address Emergency Contacts Clinical Details Professional Qualifications PDR Personal Details Personal Details Amend displayed details fj Home IMPORTANT The displayed Personal Details are currently awaiting authentication Reference PER472 8 The displayed Personal Details were last updated 26 09 2014 10 44 By Fiona Ashford Person Code 11149 Date Of Birth 01 07 1971 Title Air Commodore Mobile Tel 07969979949 First Name Fiona Personal Email adeleashford btintemet com Last Name Ashford NI Number Preferred Name Nationality Cyprus European Union Gender Female Immigration British Swiss or EEA national exc Accession Countries and Status Bulgaria Romania Indicates mandatory field Displayed in red above your personal details is confirmation of when the details were last updated and by whom 5 Accessing and amending your personal details From the screen above you can amend the following information e Title e Last Name e First Name e Preferred Name e Gender e Mobile e Personal Email e Nationality Changes to certain titles your last name your first name and your nationality require authentication with relevant suppor2. The displayed Diversity Details were last updated 30 09 2014 10 31 By Fiona Jones Sexual Orientation Not disclosed Ethnic Origin Gypsy or Traveller Gender Identity Not disclosed Disabled Disabled Religion or belief No religion or belief Indicates mandatory field Amend displayed Medical Condition Blind or a serious visual impairment uncorrected by glasses _ Social communication impairment Deaf or serious hearing impairment General learning disability _ Physical impairment or mobility issues _ ae ee ae Such as difficulty using aos or using 2 eheeiohair ar crutches Specific learning disability C Mental health condition _ Pe E E ee T Such as depression schizophrenia or ancety disorder Other type of disability impairment or medical condition _ Long standing illness or health condition Such as cancer HIV diabetes oroni heart cisease or aoilensy Service Desk From this screen you can amend any of the diversity details above and save the changes if you select disabled from the list the second box type of impairment will appear so you can select from the list and then save the information 7 Accessing and amending your address Click on UK Address on the menu bar My details user guide version 2 AA October 2014 UNIVERSITYOF T i Data Protection Help bey Contacts op Logout BIRMINGHAM MY details i My Profile Diversity UK Address Emergency Contacts Clinical Professional
3. 7 a eae BIRMINGHAM 7 etalls e Welcome to my details the University Of Birmingham Employee Self Service System Warning This is the University of Birmingham Self Service System my defails Unauthorised access to this system is prohibited any unauthorised access may result in prosecution You are about to access your personal details as currently held on the University s HR database These details include sensitive data such as your address date of birth National Insurance Number etc It is therefore very important that you take care when viewing this information to ensure that your details cannot be viewed or accessed by anyone other than you Please ensure that the computer screen you are using cannot be viewed by anyone else your PIN number is secure avoid writing it dawn and do not disclose it to anyone else you never leave the computer whilst you are logged on you log out of the system when you have finished by clicking on Logout icon on the top right hand of the screen any suspicions regarding system security are reported immediately by contacting the IT Service Desk via the logo below For information about the storage use and protection of your personal details please click the Data Protection Information ican at the top of the screen To continue using my details click the Continue button below To exit the system click the Exit button below A My details user guide version 2 AA October 2014
4. Year Certificate Name Caroline Williamson J Tax Year Tax Year Please select a tax year w Copyright 2014 University Of Birmingham All rights reserved Version 2 0 Done Internet Protected Mode On fa vy 100 v When the relevant period has been selected click on View P60 and the relevant payslip will be displayed my details Windows Internet Explorer o a font 1 LEAO E https mydetails test bham ac uk md faces payMenu _adf ctrl state fpnv539ky_4 X 4 4 x Google r f File Edit View Favorites Tools Help x QConvert v GSelect sly Favorites 4 BM http cis111 bham ac uk7 Suggested Sites g Free Hotmail Web Slice Gallery v my details w GE y Pager Safetyy Toolky v UNIVERSITYOF F 7 Data Protection bey Contacts 9 Logout BIRMINGHAM 7 detalls 3 P60 End of Year Certificate View P60 End of Year Certificate G View P60 8 Back to Pay Menu F Home e Select the relevant period below and click on the View P60 icon above to view your selected P60 End View P60 ftificate Name Caroline Williamson P Tax Year Tax Year Copyright 2014 University Of Birmingham All rights reserved Version 2 0 Es https mydetails test bham ac uk md faces payMenu _adf ctrl state fpnv539ky_4 Internet Protected Mode On fg y 100 v i i 1T l Ps My details user guide version 2 AA October 2014 11 Viewing and ame
5. equivalent qualification Fd Amend Not known ga Amend Recognised by the HEA as a Principal Fellow Fd Amend Successfully completed an institutional provision in teaching in the higher education sector accredited against the UK Professional Standards Framework Fi Amend Holder of a National Teaching Fellowship Scheme Individual Award Fd Amend O Service Desk To amend click Amend Highest Qualification and select qualification from drop down list and save You can then add or amend any Academic Teaching Qualifications you hold up to 6 qualifications and then save 9 Confirmation of changes requested and processed When you make changes to the information held on my details you will receive an email from my details contacts bham ac uk confirming the changes that you have requested and detailing what if any supporting documentation is required before the changes can be processed You will receive a separate email for changes requested in the personal details screen changes requested for your address record and changes requested for each emergency contact record If your Disability Status is Declared disabled and you request to select or delete one or more Type of Impairment you will receive a separate email for each request Each email will detail a unique reference number Once the changes have been authenticated if necessary and processed by HR Services you will receive a further email from my details contacts obham ac u
6. reSet your account button will result in access to your account being suspended until you receive a new Activation Code and you repeat the Activation process e Click the De register from my details button below to de register and remove your details from my details Activate reSet your account De register from my details Logout Click the Activate button The following screen will be displayed My details user guide version 2 AA October 2014 BIRMINGHAM My details Activate Username for my details Access TIP Enter your notified Activation Code and specify your new 6 digit PIN Your PIN must conform to the following rules e You may not use sequences 123456 543210 etc e You cannot specify all digits the same 777777 etc e You cannot use any variation on your date of birth Clear Activation Code PIN Re enter PIN Activate Cancel Enter the Activation Code that was sent to your email address then choose and enter a 6 digit PIN in accordance with the rules detailed on the screen re enter your chosen PIN and click the Activate button w R my detals fy Do amp o eag G Tools v UNIVERSITYOF BIRMINGHAM M My details r Help Activate Username for my details Access TIP You have just set your PIN and Activated your my details account e When you click the Finished button below you will be returned to the Home Page e
7. select from the drop down list UNIVERSITYOF my details i Data Protection Help oy Contacts 9 Logout eee Clinical Details Add Clinical Registration Details IMPORTANT This page is for Clinical amp Nursing staff ONLY Name amp Last Update Details Name Fiona Jones Ciinical Registration Details H Save S Cancel Registration Body M Reg Number Reg Date Ry Valid Until Eo Indicates mandatory field Service Desk Confirm registration number and start and end date and click save My details user guide version 2 AA October 2014 10 Accessing and amending Professional Qualifications Click on Professional Qualifications on the menu bar UNIVERSITYOF may dlataile eeu eee ee BIRMINGHAM 7 etalls ly Profile Diversity UK Address Emergency Contacts Cini ge PDR View Qualification Details Name a Back to My Profile Ej Home Name Fiona Jones Highest Qualification g Amend Highest Qualification The displayed Qualifications Details were last updated 26 09 2014 10 46 By Fiona Jones Highest Qualification No qualifications Academic Teaching Qualifications maximum of 6 To amend a displayed Academic Teaching Qualifications click the relevant Qualification or the Amend button next to it Academic Teaching Qualification Recognised by the HEA as a Senior Fellow J Amend Holder of a PGCE in secondary education further education life long learning or any other
8. 09 2014 10 44 By Fiona Ashford Name Fiona Ashford amend your personal details below H Save 5 Cancel Person Code 11149 Gender Female x Title Air Commodore Mobile Tel 07969979949 Last Name Ashford Personal Email adeleashford btinternet com First Name Fiona Nationality Cyprus European Union Ly Preferred Name Indicates mandatory field Service Desk Amend the displayed details as required and click Save to confirm the changes made If you do not wish to save the changes made click Cancel and any changes made will be discarded If you save the changes the following screen will be displayed L l1 wh YF LJIN bt A BIRMINGHAM Y OSa Information Personal Details Saved Successfully Personal Details saved successfully Click the Close button to return Spe sss ET to my details vere last updater W Service Desk Name Fiona Close Person Code 11149 aaa E l Click Close and you will return to the Personal Details screen You will then receive an email confirming the changes made and giving instructions for any changes that require authentication My details user guide version 2 AA October 2014 6 Accessing and amending the diversity details Click on Diversity on the menu bar UNIVERSITY F my detail incon aeee TE BIRMINGHAM 7 detalls ii fq Back to My Profile Hom Name Fiona Jones Diversity Details Amend displayed detail
9. M my bham Welcome Julia Jones Da zZ You are currently logged in My Account Content Layout g Logout Help E mail Groups my community my benefits my services my skills my teaching November 17 2011 my library my computing my details Find your way around oS Campus Announcements oma Main contacts oct Vale Festival 2012 cause Vote now Mentoring Scheme now open for applications Research digest 11 November IT Service Desk Counselling workshops available this term Library Just Ask Library online resources WebCT More Exam past papers Teaching and student support gt Can t find something at my bham Go here for essential services Antiques Event at Winterbourne 19 November Paydays and salaries twitter buzzunibham OR UoB switchboard 0121 414 3344 Staff benefits and jobs Emergencies 0121 414 4444 Workplace wellbeing Crime line 0121 414 7500 Travel links and maps ee UoB telephone directory select the my details tab The following screen will be displayed UNIVERSITYOF BIRMINGHAM my bham Welcome Alison Jinks a You are currently logged in g Logout Help My Account Content Layout E mail Groups staff home my community my benefits my services my skills my teaching my library my computing November 17 2011 my details sign in oa my details information oak Click here to single sign into my details
10. OF F T Data Protection BEz Contacts fp Logout BIRMINGHAM my details Heb W Payslip P60 Bank Details Payslip Address Payslip View Payslip 5 View Payslip Back to Pay Menu F Home View Payslip e Select the relevant period below and click on the View Payslip icon above to view your sele Name Caroline Williamson Month Ending 30 Apr 2013 i Copyright 2014 University Of Birmingham All rights reserved Version 2 0 Internet Protected Mode On My details user guide version 2 AA October 2014 To access P60 s click on View P60 from the Pay Menu you can view a P60 for each relevant tax period by clicking on the relevant period E my details Windows Internet Explorer poe eE i wy le https mydetails test bham ac uk md faces payMenu _adf ctri state fpnv539ky_4 z 4 4 x Google 2 i File Edit View Favorites Tools Help x Convert v Select gi Favorites 4 E http cis111 bham ac uk7 Suggested Sites Free Hotmail Web Slice Gallery my details a v A E vy Pagev Safetyy Tools v UNIVERSITYOF BIRMINGHAM ysiip P60 Bank my details D Data Protection Hep UY Contacts 9 Logout ails Payslip Address P60 End of Year Certificate a View P60 End of Year Certificate 2 View P60 5 Back to Pay Menu F Home e Select the relevant period below and click on the View P60 icon above to view your selected P60 End of
11. Of Birmingham All rights reserved Version 2 0 Done Internet Protected Mode On fa vy R10 v The payslip address shown is the address that any pay related correspondence will be sent to The payslip address cannot be amended online If any information on this screen is incorrect you will need to inform the Payroll Office using the contacts icon in the top right side of the screen My details user guide version 2 AA October 2014
12. Qualifications PDR View UK Address Details E Name amp Last Update Details g Back to My Profile Z Home IMPORTANT The displayed Address Details are currently awaiting authentication Reference ADD327 1 The displayed Address Details were last updated 01 10 2014 04 01 By Fiona Jones Name Fiona Jones Address 2 Amend displayed address Address Type Home Address 1 High Street Town Region Postcode B6 7EH Tel 01214148960 Service Desk To amend any details click on amend displayed address make the necessary amendments and save Please note that if you do not reside in the UK and wish to amend your address you will need to contact jobs contacts bham ac uk with your new details 8 Accessing and amending your emergency contacts Click on Emergency Contacts on the menu bar UNIVERSITYOF F i Data Protection Help EE Contacts A Logout BIRMINGHAM Y details j My Profile Diversity UK Address Emergency Contacts Clinical Professional Qualifications PDR View Emergency Contact Details Name amp Last Update Details Back to My Profile F Home IMPORTANT The displayed Emergency Contact Details are currently awaiting authentication Reference EC485 1 The displayed Emergency Contact Details were last updated 01 10 2014 04 36 By Fiona Jones Name Fiona Jones Emergency Contact 2 Amend displayed Emergency Contact Gp Second Emergency Contact Preference First Relationship SPOUSE Title Mr F
13. User Guide my details Employee Self Service 1 Overview The University of Birmingham uses a computer system to electronically store your personal and payroll data Previously this data could only be viewed and updated by authorised members of the HR and payroll teams my details is a new facility that enables you to view and update certain aspects of your own personal details which are held on the computer system Once you have registered and activated your my details account you can access check and update your name preferred name gender ethnic origin nationality disability details address personal email mobile phone number and your emergency contacts You can also access your payslios and P60 details This document provides you with a step by step guide to the initial registration and activation of your my details account and explains how to use the system to view and amend your personal details and how to register for Paperless Pay Services enabling you to access electronic copies of your payslips and P60s 2 Registering to use my details Before you can use my details you first have to register as a user You will receive your activation code via your University email address You can then activate your account and start to use my details Access my details by logging on to the staff portal www my oham ac uk using your Active Directory ADF username and password UNIVERSITY F my bham BIRMINGHAM Welcome Ju
14. When in the Home Page to access your details click the Sign In to my details button you will then be prompted to enter your PIN via the displayed keypad Finished Click the Finished button The following screen will be displayed Select Layout sj BIRMINGHAM my details 2 oenen m Information TIP This is the my details Application Home Page e Click the sign In to my details button below to access your details e Click the Change your PIN button below to select a new PIN e Click the reSet your account button below to reset your account WARNING Clicking the reSet your account button will result in access to your account being suspended until you receive a new Activation Code and you repeat the Activation process e Click the De register from my details button below to de register and remove your details from my details Sign In to my details Change your PIN reSet your account De register from my details Logout My details user guide version 2 AA October 2014 You have now completed the activation process and can access to your personal details For details of how to use my details to view and amend your personal details and to access electronic copies of your payslips and P60 s please refer to the next section of this guide Using your my details account 4 Accessing the my details system Access my details by logging on to the staff portal www my bham ac uk using yo
15. details you exited the system by closing the browser window instead of clicking the Logout button Select Layout UNIVERSITYOF H BIRMINGHAM My details Help My Profile y Pay Information TIP User Already Logged In You already are logged into my details This can be due to one of the following reasons e You already have a session running in another browser e You did not log out the last time you used my details you just closed the browser e If you wish to continue Click the Yes button below e If you feel that neither of the above reasons are true please contact the IT Service Desk via the link below Click the No button to close this window and return to my details Yes No My details user guide version 2 AA October 2014 Follow the on screen instructions to either proceed with or end your my details session If you click the Yes button the my details Home Page will be displayed In the Home Page click the Sign in to my details button The following screen will be displayed UNIVERSITYOF taile ae wi eee pe BIRMINGHAM 7 detalls a Enter all 4 digits of your PIN using the buttons below Please ensure that after each selection on the keypad that the PIN field is updated before the next keypad selection is made Clear PIN Sign In Cancel Enter your 6 digit PIN via the on screen keypad and click the Sign in to my details button The following screen will be displayed UNIVERSITYOF
16. dit View Favorites Tools Help x SQConvert v iat Select ww https mydetails test bham ac uk md faces payMenu _adf ctrl state fpnv539ky_4 gly Favorites g BR http cis111 bham ac uk7 Suggested Sites Free Hotmail Web Slice Gallery v my details A7 bv cm v Pager Safetyy Tools v T Data Protection Hep Ez Contacts 9 Logout UNIVERSITYOF BIRMINGHAM 7 details Payslip P60 Bank Details Payslip Address Payslip View Payslip 3 View Payslip Back to Pay Menu f Home e Select the relevant period below and click on the View Payslip icon above to view your selected payslip Name Caroline Williamson _ Month Ending Month Ending Please select a pay period end date 30 Nov 2012 31 Oct 2012 Copyright 2014 University Of Birmingham All rights reserved Version 2 0 Done Internet Protected Mode On f vy Q10 v When the relevant period has been selected click on View Payslip and the relevant payslip will be displayed E my details Windows Internet Explorer koea aa a Sj https mydetails test bham ac uk md faces payMenu _adf ctrl state fpnv539ky_4 Me 4 Google tea j File Edit View Favorites Tools Help x S Convert X iat Select W Favorites shy E http cis111 bham ac uk7 Suggested Sites Free Hotmail Web Slice Gallery my details a BE E r Pager Safetyy Toos a UNIVERSITY
17. e On fay R1 My details user guide version 2 AA October 2014 When you make changes to the bank information you will receive an email from paymanager lists bham ac uk confirming the changes that you have requested The bank details will then be updated in the Payroll system 12 View your Payslip Address To view your Payslip Address click on Payslip Address from the pay menu T my details Windows Internet Explorer EERE lf COW le https mydetails test bham ac uk md faces payMenu _adf ctrl state fpnv539ky_4 Hi 4 s x 3 Google f File Edit View Favorites Tools Help Convert v Ep Select W Favorites sy E http cis111 bham ac uk7 Suggested Sites g Free Hotmail Web Slice Gallery v my details fay v NI v E v Page v Safety v Tools p UNIVERSITYOF BIRMINGHAM Payslip P60 Bank Details Payslip Address my details D Data Protection reb Yy Contacts 9 Logout Payslip Address Details Name S Back to Pay Menu F Home The details shown below is the address that any pay related correspondence will be sent to for example your payslip If any the detais shown below are incorrect please inform the Payroll Office using the details shown when you click the Contacts icon in the top right of your screen Name Caroline Williamson Payslip Address Address Finance Office Payroll and Pensions University of Birmingham Service Desk my details Copyright 2014 University
18. is the University s employee self service system This enables you to view and amend certain personal details which are held on the my details Human Resources computer system for example updating your address if your move house my details also allows you to access your payslips and P60s online FEATURES OF MY DETAILS oO Very easy to use system with on screen instructions to guide you through the various screens View and change your surname first name preferred name gender ethnic origin nationality disability status address phone numbers personal email and your emergency contacts Certain changes to your personal data will need to be authenticated with appropriate documentation before they can be processed for example your name and nationality All change requests will be acknowledged by email confirming if supporting documentation is required You will then receive a further email confirming whether the change has been approved and processed mene a om e meee tenes oO oO oO Click on Click here to single sign into my details link The following screen will be displayed Select Layout v UNIVERSITY F x A BIRMINGHAM My details Help information TIP This is the my details Application Home Page e Click the Activate your Username button below to activate your my details account e Click the reSet your account button below to reset your account WARNING Clicking the
19. k confirming that the changes you requested have been updated or rejected If the change request is rejected then the email confirming this will detail the reason that the request has been rejected You will receive a separate email for changes processed or rejected for your personal details screen processed or rejected for your address record and processed or rejected for each emergency contact record If your Disability Status is Declared disabled and you selected or deleted one or more Type of Impairment you will receive a separate email for each change processed or rejected for your Type of Impairment record Each email will detail a unique reference number My details user guide version 2 AA October 2014 If you fail to provide the relevant supporting documentation for the changes you have requested with 21 days of requesting the changes via my details then you will receive an email confirming that the changes you requested have not been updated and your request via my details has been cancelled You can make further change requests using my details but until the relevant supporting documentation is provided for changes to some titles first name Surname and nationality the requested changes cannot be processed 10 Accessing your Payslips and P60 s To access Payslips and P60 s click on the pay tab from the main menu The pay menu will be displayed as per below https mydetails test bham ac uk md face
20. lia Jones My Account A EX Q g Ccrenk Lavoni You are currently logged in 4 E mail Groups Logout Help my community my benefits my services my skills my teaching my library my computing my details November 17 2011 Find your way around o Campus Announcements OB Main contacts Osx Vale Festival 2012 cause Vote now t fi i j 5 P P ee padan coy Mentoring Scheme now open for applications Research digest 11 November IT Service Desk Counselling workshops available this term Library Just Ask Antiques Event at Winterbourne 19 November Library online resources WebCT More Exam past papers Teaching and student support Paydays and salaries twitter buzzunibham oak UoB switchboard 0121 414 3344 Staff benefits and jobs Emergencies 0121 414 4444 Workplace wellbeing Crime line 0121 414 7500 Travel links and maps E UoB telephone directory select the my details tab The following screen will be displayed UNIVERSITYOE BIRMINGHAM my bham Welcome Alison Jinks My Account E amp Q Content Layout You are currently logged in E mail Groups Logout Help staff home my community my benefits my services my skills my teaching my library my computing November 17 2011 my details sign in oar my details information oar Click here to single sign into my details is the University s employee self service system This enables you to view and amend certain personal details which are held on the my details Human Resource
21. nding your Bank Details To view your bank details click on Bank Details from the Pay Menu https mydetails test bham ac uk md faces payMenu _adf ctri state fpnv539ky_4 File Edit View Favorites Tools Help she Favorites 3 E http cisl11 bham ac uk7 Suggested Sites Free Hotmail Web Slice Gallery v UNIVERSITYOF BIRMINGHAM 7 etalls IMPORTANT The displayed Bank Details are currently awaiting authentication Reference BNK28 3 The displayed Bank Details were last updated ppoe pe 40 By Caroline Williamson Name Caroline Williamson Name of Account Holder C M WILLIAMSON SortCode 30 19 14 AccountNo 00000008 Internet Protected Mode On fay 10 To amend the bank details click on Amend displayed Bank Details Click on the clear button enter the new bank information and click save Mh ec she Favorites 3 E http cisl11 bham ac uk7 Suggested Sites Free Hotmail Web Slice Gallery v y Hy me Pagev Saf Safety Toolsy UNIVERSITYOF BIRMINGHAM 7 etalls IMPORTANT The displayed Bank Details are currently awaiting authentication Reference BNK28 3 The displayed Bank Details were last updated 14 11 2014 04 40 By Caroline Williamson Name Caroline Williamson Name of Account Holder CM WILLIAMSON Sort Code 3 o 1 9 1 4 aean AccountNo o 9 0 0 0 0 0 8 atean Bulding Sodety Rolno J 00000000000 lee Internet Protected Mod
22. on Confirmation TIP Click Yes to confirm the registration of your my details user account Click the Yes button The following screen will be displayed UNIVERSITYOF BIRMINGHAM My details Information TIP Registration Successful Thank you for registering to use my details The following will now happen e A random 10 digit Activation Code will be forwarded to you via secure stationery in the same way as your Payslip e If you register before midnight on a Monday you will receive your activation code on the Friday of the same week If you register after midnight on a Monday you will receive your activation code on the Friday of the following week e You must activate your my details Account before you will be able to access the system e When you receive your Activation Code login to my details and click the Activate button on the Home Page and follow the on screen instructions Click the Finished button below to exit my detail s Finished Your activation code will be sent to your University email address You cannot use the system until you receive your activation code 3 Activating your user account Once you have registered as a user and received your activation code you can start to use the system Access my details by logging on to the staff portal www my bham ac uk using your Active Directory ADF username and password My details user guide version 2 AA October 2014 UNIVERSITYOF BIRMINGHA
23. orename Craig Surname Robinson Tel Ext Mobile Tel You can amend and or add two emergency contacts My details user guide version 2 AA October 2014 9 Accessing and amending clinical details Click on Clinical on the menu bar UNIVERSITYOF neni vee ME sae BIRMINGHAM Y details e IMPORTANT This page is for Clinical amp Nursing staff ONLY Name Q Back to My Profile Z Home Name Fiona Jones Registration Details dp Add Registration Details To amend the displayed Registration Details click the relevant item or the Amend button next to it To add Registration Details details click the Add Registration Details button Registration Body seg Number Registration Date Validunth General Dental Council 1111 29 09 2014 04 10 2014 gf Amend General Practitioners Committee 2222 26 09 2014 27 09 2014 f Amend Honorary Organisations amp Specialty ap Add Honorary Organisations amp Specialty To amend the displayed Honorary Organisations amp Specialty click the relevant item or the Amend button next to it To add Honorary Organisations amp Specialty click the Add Honorary Organisations amp Specialty button Organisation eS eciity Date From DateTo Rheumatology and Rehabil Service Desk To add information on this screen you will need to know your registration number date it began and is due to expire To add details click on Add Registration Details and
24. s computer system for example updating your address if your move house my details also allows you to access your payslips and P60s online FEATURES OF MY DETAILS o Very easy to use system with on screen instructions to guide you through the various screens o View and change your surname first name preferred name gender ethnic origin nationality disability status address phone numbers personal email and your emergency contacts o Certain changes to your personal data will need to be authenticated with appropriate documentation before they can be processed for example your name and nationality o All change requests will be acknowledged by email confirming if supporting documentation is required You will then receive a further email confirming whether the change has been approved and processed My details user guide version 2 AA October 2014 Click on Click here to single sign into my details link The following screen will be displayed UNIVERSITYOF 7 Select Layout x BIRMINGHAM MYy details r Help Welcome Shauny to my details the University Of Birmingham Employee Self Service System TIP This is the my details Application Home Page e Click the Register User for my details button below to register yourself for my details Register User for my details Logout Click the Register User for my details button The following screen will be displayed UNIVERSITY0OF a BIRMINGHAM My details Registrati
25. s viewProfile _adf ctrl state fpnv539ky_4 Windows Internet Explorer es ei COW le https mydetails test bham ac uk md faces viewProfile _adf ctrl state fpnv539ky_4 z 4 4 x B Google pr f File Edit View Favorites Tools Help E Convert hd Eh Select H Favorites shy BR http cis111 bham ac uk7 Suggested Sites Free Hotmail Web Slice Gallery https mydetails test bham ac uk md faces vie fh DE v Pagey Safety Toos 2 ij UNIVERSITY0OF BIRMINGHAM my details D Data Protection Hep PY Contacts 9 Logout Pay Pay Pay Menu F Home Paperless Pay Services iai z The Paperless Pay Services Menu allows you to view save and print your Payslip and P60 End Of Year Certificate view Payslip view P60 Bank The Bank Menu option allows you to view and amend details of bank payment details Branch Account No etc Bank Details The Payslip Address Menu option allow you view details of the address to which all pay related information will be sent Payslip Address A Payslip Address Service Desk Copyright 2014 University Of Birmingham All rights reserved Version 2 0 amp Internet Protected Mode On fa v Q10 v Click on View Payslip from the Pay Menu you can then view a payslip for each relevant period by clicking on the relevant period My details user guide version 2 AA October 2014 my details Windows Internet Explorer Ec Ei D Google i i File E
26. ting documentation as follows Title changes to anything other than Mr Mrs Miss Ms require authentication with the relevant supporting documentation e g PhD certificate Last Name requires authentication with Marriage Certificate Civil Partnership or Decree Absolute First name requires authentication with Deed Poll Document Nationality requires authentication with Passport Required documentation should be taken to HR Services within 21 days of requesting a change using my details HR Services is located in Room G18 B Block Aston Webb B Block Tel 0121 414 6478 You do not need to make an appointment and can drop in at your convenience during office hours Please note that your Date of Birth and National Insurance number cannot be amended via my details If these details are incorrect you will need to contact HR Services directly on 0121 414 6478 My details user guide version 2 AA October 2014 If you wish to check or amend your immigration status you will need to contact HR Services directly on 0121 414 6478 Click the Amend displayed details button The following screen will be displayed UNIVERSITYOF F i Data Protection Help E Contacts S Logout BIRMINGHAM Y details ji Amend Personal Details Personal Details Name amp Last Update Details IMPORTANT The displayed Personal Details are currently awaiting authentication Reference PER472 8 The displayed Personal Details were last updated 26
27. ur Active Directory ADF username and password JNIVERSITYOF 3IRMINGHAM my bham Welcome Adele Ashford You are currently logged in coun ontent Layout my campus my workplace my teaching my timetables my library my computing my teams zind your way around oa Campus Announcements ocea Main coni Screening of Tony Benn Will and Testament 23 October ind essential services at my bham Lecture on The Birmingham School 1 October Tell Careers Network about your work experience this summer T Service Desk ibrary online resources Research volunteers wanted digest 29 September Select the my details tab to log onto to the system Click on Click here to single sign into my details link The following screen will be displayed UNIVERSITY F my details termine tile T cab nee E ae x Welcome to my details the University Of Birmingham Employee Self Service System This is the my detai s Application Home Page Click the Sign In button below to access your details Click the Change your PIN button below to select a new PIN Click the reSet your account button below to reset your account Click the De register button below to de register and remove your details from my details gn A Change your PIN z reset your account x De register lf the following screen is displayed instead of the one above this indicates that you are already logged in via another browser window OR when you last used my
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