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Accounts maintenance trade user guide

1. aK foe e kx x aK foe e kx x aK fk fk e KK aK fk KKK aK KK fk ke KK aK KK fk e KK MORE Issue 4 9 04 12 09 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 8 4 Document Structure Segments cannot be inserted or deleted in this Document and hence a segment table is not necessary 8 5 Field Completion Rules The DAN and Deferment Period are mandatory The remaining fields are optional 8 6 Field Details This section gives details for each field on the Document used by DDAL of the business use and data which should be entered DAN Deferment A
2. 4 5 6 7 SUMMARY OF TRADER ACCOUNT 8 General Reserved 9 Balance Brought Forward KK 20 Balance Carried Forward kk 1 2 Credits Debits 3 Payments and Contra Payments Nap gt 4 Contra Withdrawals and Withdrawals koe poe ok 5 Duty Adjustments Ok 6 Contra Duty Adjustments KK KK J Cleared Entries MCD Revenue RAR KIRK RICK AR 8 Cleared Entries Non MCD Revenue KK Ue RR 70 CHIEF FAS STATEMENT at 15 00 DTI FWS on 07 05 2009 FAS Account EPU TURN Joe for RLBATCH from dd mm yyyy hh mm to dd mm yyyy hh mm page 2 PAYMENTS AND WITHDRAWALS 1 References Date Customs Agent Txn Type Credit Debit
3. 00 23 00 41 0 00 41 06 6 ww fk fk ke KK KK KK specific entry aK fk fk e KK 1111111111 aE AE FE 4 aE aE 1 4 EEE aE EEE EE ww KK KKK Ok Sk Sk specific entry aK fk fk e KK ww RK fk e KK KK Ckck ck k ck kk kc kk KK 2 114411144444344444444 4444 4444 4444 4444 444 4 44 44 Ck fk fk ke KK KK KK ww fk fk e KK
4. a 5 Fax No a 6 Email a 7 8 ENTRY PAYMENT DETAILS b 9 b 30 FAS Notification b 1 b 2 Agent Reference b 3 b 4 Entry Reference KKK aK KK fk ke KK b 5 b 6 FAS Amount Ok b 7 8 9 END OF REPORT DTI FASPN 70 END OF SECTION 12 Issue 4 9 04 12 09 12 5 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 13 13 1 13 2 13 2 1 13 3 IPWN INSERT FAS PAYMENT WITHDRAWAL NOTIFICATION Business Description A FAS Account can be used to clear entries for which specific entry payments have been made or for entries and adjustments that use account funds directly IEPN transaction is used to notify Customs of specific entry payments and AEPN for specific entry withdrawals This transaction is use to notify Customs of payments into and withdrawals from the general Account funds The transaction produces a single copy of the Payment or the Withdrawal Notification for Customs Starting the Transaction The transaction mnemonic is IPWN Command line parameters may be entered in the following format IPWN r r p p w
5. a 20 a 1 AGENT CONTACT DETAILS a 2 a 3 Name KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK a 4 Tel No a 5 Fax No a 6 Email a 7 8 ENTRY WITHDRAWAL DETAILS b 9 b 30 FAS Notification b 1 b 2 Agent Reference b 3 b 4 Entry Reference KKK aK KK KK KK b 5 b 6 Withdrawal Amount b 7 8 9 END OF REPORT DTI FASWN 70 END OF SECTION 3 Issue 4 9 04 12 09 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE AFOD AMEND FAS OWNER DETAILS Business Description This transaction allows you as the owner Paying Agent to maintain account controls and contact details for your FAS account You will need to set these controls before your account is centralised You can maintain a number of amounts to control the use of your FAS Account general funds and the handling of specific entry payments Entry Limit the maximum amount that can be used by an entry from the general funds If the revenue to be paid by FAS exceeds this amount there must be a specific payment for the entry By default the lim
6. a 9 a 20 a 1 Agent Reference a 2 a 3 Amount Withdrawn x a 4 a 5 Customs Reference a 6 7 8 9 END OF REPORT DTI FASSBW 70 Issue 4 9 04 12 09 15 7 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 15 5 PRIORITISED ENTRY FOR CLEARANCE 15 5 1 Business Description When Customs promote an Entry in suspense from Priority Group 4 to Priority Group 1 a report is produced for the Paying Agent to confirm the change of priority 15 5 2 Report Structure and Layout The structure of the document is Forced New Page CHIEF PRIORITISED ENTRY FOR CLEARANCE at 15 00 DTI PRTYENT on 07 05 2009 for TRADER ROLE page 1 LAST nd FAS Account EPU TURN Kot Qu AER KORR ERR Entry Reference X kK KK KKK Suspense Date x Time Previous Priority Group Order N New Priority Group Order END OF REPORT DTI PRTYENT 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 Issue 4 9 04 12 09 15 8 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 15 6 15 6 1 15 6 2 15 6 2 1 FAS STATEMENT Business Description A report of all transactions on your FAS Account for Customs Accounting Days that have been closed since your
7. Master UCR ICR ERR OK OE OR OE OK OE OK EK OR OK OE OK OE OK OE CK OK OK OE De OE kk Kk Master UCR ICR AAA OE ORE OR AR AAA RA ARR I ARR OE ARR RA EON kk C10059 End of Document RETURN RETU The above screen shows MCD and non MCD entries adjustments and contra adjustments 9 4 Document Structure Segments cannot be inserted or deleted in this Document and hence a segment table is not necessary 9 5 Field Completion Rules The table below identifies for each input field within the Document whether it is optional O or mandatory M and any cross field validation checks that apply Field Name Optionality Cross field Validation Checks FAS Account EPU TURN M Posted On 0 1 Entry Reference 0 1 Customs Reference 0 1 Issue 4 9 04 12 09 9 3 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 9 6 Field Details 9 6 1 Input Fields This section gives for each input field within the DFAD Document details of the business use and data which should be entered FAS Account The EPU and TURN identifying your FAS Account are as established for EPU TURN
8. Ckk kk ck kk KK KK KK KKKKKKK aK KK fk e KK KK kk ACCOUNT PAYMENT NOTIFICATIONS FAS Not n Agnt Ref Amount KK ACCOUNT WITHDRAWAL NOTIFICATIONS FAS Not n Agnt Ref Amount Ckk k ck ck k kk kk KK C10059 End of Document MORE RETURN MORE Document Structure Segments cannot be inserted or deleted in this Document Field Completion Rules The table below identifies for each input field within the Document whether it is optional O or mandatory M and any cross field validation checks that apply Field Name Optionality Cross field Validation Checks FAS Notification O Field Details Input Fields Details of the data content and business use for the input fields are given below FAS The number of the notification from which notifications are to be listed Notification This is returned when there are MORE notifications to be displayed Display Fields Details of displayed fields are given below FAS Account The FAS Account identified by the owning TURN at an EPU EPU TURN FAS Not n FAS Notification number
9. a 9 a 20 a l1 AGENT CONTACT DETAILS a 2 a 3 Name a 4 Tel No a 5 Fax No kk a 6 Email a 8 ACCOUNT PAYMENT DETAILS b 9 b 30 FAS Notification b 1 b 2 Agent Reference b 3 b 4 Payment Amount x b 5 6 7 END OF REPORT DTI FASPN 70 Issue 4 9 04 12 09 13 4 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 1 2 3 4 CHIEF FAS WITHDRAWAL NOTIFICATION at 15 00 5 DTI FASWN on 07 05 2009 6 for CUSTOMS ROLE 7 page 1 LAST 8 9 10 FAS Account EPU TURN KAKA K AK a 1 a 2 ACCOUNT OWNER a 3 8 4 Name a 5 Address
10. 5 3 HEE HEE HE EEE ERE EEE EEE HEE HEE HEE ERE ERE E E E E E E 6 ww fk KR KK HEHEHE KKK x KK 7 aK fk fk e KK KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK 8 ww KK fk e KK HEHEHE KK KK 9 70 Fh If the entry no longer exists on CHIEF IES then Consignee TURN is displayed in the Master UCR field HH IS Contra for a contra transaction and blank otherwise IS 444 444 4 4444 444 4114444444 111441144 Please note Contra Item into suspense dd mm yy when the credit adjustment has been contra d but the contra transaction is currently in suspense Please note See earlier statement for original transaction when the credit adjustment contra relates to an adjustment transaction on a previous statement CHIEF FAS STATEMENT at 15 00 DTI FWS on 07 05 2009 FAS Acco
11. a 6 a 7 a 8 a 9 a 20 a 1 AGENT CONTACT DETAILS a 2 a 3 Name a 4 Tel No KKKKKKKKKKKKKKKK a 5 Fax No a 6 Email KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK a 7 8 ACCOUNT WITHDRAWAL DETAILS b 9 b 30 FAS Notification ew b 1 b 2 Agent Reference x b 3 b 4 Withdrawal Amount b 5 6 7 END OF REPORT DTI FASWN 70 END OF SECTION 13 Issue 4 9 04 12 09 13 5 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 14 14 1 14 1 1 14 2 LPWN LIST PAYMENT AND WITHDRAWAL NOTIFICATIONS Business Description This transaction allows the FAS Account owner to list outstanding payment notifications both spec
12. C10059 End of Document RETURN RETU 10 4 Document Structure Segments cannot be inserted or deleted in this Document and hence a segment table is not necessary 10 5 Field Completion Rules The input field on the parameter screen is mandatory Issue 4 9 04 12 09 10 2 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 10 6 10 6 1 10 6 2 10 7 Field Details Input Fields This section gives for each input field within the DFSA Document details of the business use and data which should be entered FAS Account The EPU and TURN identifying your FAS Account are as established EPU TURN for your session context Priority Group The Suspense queue Priority Group to be interrogated The values are 1 Priority Entries 2 Contra of payments or credit adjustments 3 Post clearance debit adjustments 4 Entries Display Fields Details of displayed fields are given below Txn Type The type of FAS transaction 5 Cleared non MCD entry 6 Debit adjustment 7 Contra credit adjustment 8 Cleared MCD entry 9 Contra payment FAS Amount The immediate payment from FAS required to clear the Entry Amount The amount of the debit adjustment or contra Cross field Validation Checks None END OF SECTION 10 Issue 4 9 04 12 09 10 3 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 11 11 5 DSEC DISPLAY SECURITY ACCOUNT DET
13. KK S 00 60 00 41 70 MCD No is blank for a non MCD entry Src identifies where the payment has been taken from G general funds S specific entry payment O specific entry payment with overpayment added to general funds the amount added to the general fund is given in the field below U specific entry payment with underpayment taken from general funds the amount taken from the general fund is given in the field below over under is the over or under payment amount depending on Src END OF SECTION 15 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 16 GLOSSARY AND REFERENCES 16 1 Glossary See USM 102 CHIEF GLOSSARY AND ABBREVIATIONS Reference 3 16 2 References Ref Title Document No reference 1 INTRODUCTION TO CHIEF IES USER GUIDE USM 100 2 CHIEF GENERAL CONCEPTS USER GUIDE USM 101 3 CHIEF GLOSSARY AND ABBREVIATIONS USM 102 4 IMPORT ENTRY TRADE USER GUIDE USM 211 5 STANDING DATA TRADE USER GUIDE USM 401 6 7 8 9 10 END OF SECTION 16 Issue 4 9 04 12 09 16 1 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 17 DOCUMENT CONTROL 17 1 Document History Date of IC No Details of changes Change See Issue 3 3 for previous changes sd See Issue 3 3 for previous changes sd Issue 3 3
14. a 9 Net Adjustment Amount x x x a 20 a 1 Suspended on eff gt gn a 2 Order in Suspense a 3 4 Tax Type Consignee ID Amount CR DR 5 KKKKKKKKKKKKKK Ane 6 KKK b T 8 9 30 END OF REPORT DTI FASDASUS 1 70 Issue 4 9 04 12 09 15 2 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 15 2 FAS POST CLEARANCE ADJUSTMENT CONTRA 15 2 1 Business Description When a post clearance adjustment of a FAS Tax Line on an Import Entry is contra d one of the following reports will be received FAS Adjustment Contra Accepted Report is produced when a contra adjustment is successfully posted to the account or when a payment is made into the account and a previously suspended contra adjustment is cleared from Suspense FAS Adjustment Contra Suspended Report is produced when a contra of a credit adjustment is posted to the account and the balance is insufficient In this case the contra transaction has been placed in Suspense 15 2 2 Report Structure and Layout 15 2 2 1 FAS ADJUSTMENT CONTRA ACCEPTED REPORT The structure of the document is
15. KK KK 70 Y eo Txn Type is Payment for a payment Withdrwl for a withdrawal contra P for a contra payment contra W for a contra withdrawal 4144144444 444 4444444444 4444444 44444444 IS Please note Contra Item into suspense dd mm yy ACCOUNTS MAINTENANCE TRADE USER GUIDE w aaa when the payment transaction has been contra d but the contra transaction is currently in suspense Please note See earlier statement for original transaction when the payment contra relates to a payment transaction on a previous statement Issue 4 9 04 12 09 15 10 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 1 2 3 4 CHIEF FAS STATEMENT at 15 00 5 DTI FWS on 07 05 2009 6 FAS Account EPU TURN 4 ee coke for RLBATCH 7 from dd mm yyyy hh mm to dd mm yyyy hh mm page 4 8 9 DUTY ADJUSTMENTS 10 1 Date Tax Type Declarant Reference Credit Debit 2 Entry Number Date Master UCR ICR 3 aK fk fk KKK HEHEHE KK 4 aK fk fk e KK
16. P DISPLAY ACC DEF AUTH AGENTS 07 05 09 09 30 ADGDFGP 1 1 KK Account Balance Guarantee Balance RETU Segments cannot be inserted or deleted in this Document and hence a segment table is The DAN parameter is mandatory The With Effect From date and time parameters are This section gives for each input field within the DADG Document details of the This field is input to identify the Deferment Account on which the enquiry The format is 7 numeric characters and must be a valid DAN on CHIEF Defines the date and time at which the enquiry is required to retrieve the data If omitted defaults to current date and time For further information regarding the format and use of effective date and time see Reference 6 4 Parameter Screen Document Structure not necessary 6 5 Field Completion Rules optional 6 6 Field Details business use and data which should be entered DAN is to be based With effect from 5 6 7 Cross field Validation Checks None END OF SECTION 6 Issue 4 9 04 12 09 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 7 2 7 3 DASG DISPLAY ACCOUNTING STANDING SECURITY AUTHORITY Business Description This on line enquiry shows whether or not the owner of a Standing Security Account has granted a Standing Authority allowing the account to be us
17. Seg Seg Segment Description Min Segs Max Segs Forced Level Id in Set in Set New Page 1 2 3 4 CHIEF FAS ADJUSTMENT CONTRA ACCEPTED at 15 00 a 5 DTI FASACA on 07 05 2009 a 6 for ROLE a 7 page 1 LAST a 8 9 10 FAS Account EPU TURN SORGE OG 5 RE ERE a 1 a 2 Name a 3 a 4 a 9 a 6 Entry Reference KKK aK KK LKR KK a 7 Declarant Reference a 8 a 9 Adjustment Details a 20 Posted Date a 1 Tax Type a 2 Consignee ID 3 Amount 4 70 END OF REPORT DTI FASACA Issue 4 9 04 12 09 15 3 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 15 2 2 2 FAS ADJUSTMENT CONTRA SUSPENDED REPORT The structure of the document is Forced New Page 1 2 3 4 CHIEF FAS ADJUSTMENT CONTRA SUSPENDED at 155300 a
18. 1 Priority Entries Customs in liaison with the account owner may promote an Entry from the lowest group so that it takes priority over Adjustments and Contras This is an exceptional event and will normally be used for hazardous or perishable consignments Specific entry payments should reduce the need to promote entries 2 Debit Contra Transactions the cancellation of a previously posted Payment or Adjustment Credit Debit Adjustments Entries Issue 4 9 04 12 09 2 4 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 2 4 3 Transactions in a priority group are only processed if there are no transactions in a higher priority i e lower numbered group The exception to this rule is Debit Contra Transactions which are processed if there are sufficient funds even if there are Priority Entries which cannot be so satisfied Tax lines with MOPs of D FAS Outright Payment or P FAS Deposit are posted to the account of the Paying Agent at the EPU of the Entry Charges to a Deferment Account DAN owned by the Paying Agent are transferred to his FAS Account when the account or guaranteed limits are exceeded FAS Statements are produced monthly The trade copy is delivered to the local EPU for collection by the Paying Agent The National Accounting Office handles all enquiries about FAS accounts General Security Account This type of account caters for secured revenue only The account is back
19. Declaration Agent Reference The Entry Reference for the Import Entry EPU This field is fixed with the EPU defined for your role Number The number of the Entry at the EPU It includes the check character Date The date of the Entry The Unique Consignment Reference UCR and Part number for the Import Entry UCR The UCR see Reference 4 Part The optional part number and check character The check character should be entered to avoid undetected keying errors This is an optional reference allocated by you for the payment This reference is recorded with any associated transactions posted to the FAS Account and will appear when those transactions are displayed e g on the FAS Statement 12 6 2 Downward Selection Fields The display transactions that can be selected from the displayed fields are defined in the following table Field Name Downward Select Action FAS Account EPU Display FAS Account Details DFAD FAS Account TURN Display Trader Details DTDR Entry Reference EPU Display EPU DEPU Entry Reference Number List Entry Versions LIEV Declaration UCR Display Consignment DCON Consignee Id Display Trader Details DTDR Declarant id Display Trader Details DTDR 12 7 Cross Field Validation None Issue 4 9 04 12 09 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 12 8 Report Structure and Layout 12 8 1 FAS Payment Notification T
20. EPU Level Display ROLE DAN LJ koe ono Deferment Period Wk Account Status g Account Period Limit Balance Available Total Liabilities EPU Ex Ship Total KKKKKKKKKKKKKK Entry Warrant Number Date Premise Id EJ P DISPLAY DEFERMENT ACC LIABILITIES Trader Abbr Name Guarantee Ex Warehouse Total Accounting Date aK fk fk e KK Deferred 07 05 09 09 30 DAN DETS 1 Total Guaranteed Amount aK KK KK KK C10059 End of Document MORE DISPLAY RETURN Adjustment s
21. RK KKK USE OF THIS STANDING SECURITY ACCOUNT IS AUTHORISED Standing Security Account Balance KKKKKKKKKK KKK C10059 End of Document RETURN RETU Parameter Screen Document Structure Segments cannot be inserted or deleted in this Document and hence a segment table is not necessary Field Completion Rules The TURN parameter is mandatory The With Effect From date and time parameters are optional Field Details This section gives for each input field within the DASG Document details of the business use and data which should be entered TURN The identifier of the trader whose Security Account details are required With effect Defines the date and time at which the enquiry is required to retrieve the from data If omitted defaults to the current date and time For further information regarding the format and use of effective date and time see Reference 5 Cross field Validation Checks None END OF SECTION 7 Issue 4 9 04 12 09 7 2 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 8 8 1 DDAL DISPLAY DEFERMENT ACCOUNT LIABILITY Business Description This transaction allows you as the owner of a Deferment Account to the display of the Liabilities for a specific day both at National and at EPU level The National display gives EPU summary totals for the specified date for each EPU at which the Deferment Account has been active The EPU display gives both Ex Ship
22. Underpayment KK CONTACT DETAILS Name Telephone no Fax number Email address C10059 End of Document DISPLAY RETURN DISP If a posted on date is given with an Entry Reference screen d is displayed showing details of a single entry If a posted on date is given with a Customs Reference screen c is displayed showing details of the Customs transaction and possibly a contra for the transaction If just a posted on date is given screen b is displayed To move from this screen to screen b from where the Multiple Presentation Keys MP Key are available press the return key while DISP is the Action box b DFAD Summary Display with Display Options screen MP Key 1 ROLE P DISPLAY FAS ACCOUNT DETAILS 07 05 09 09 30 FAACO1 1 FAS Account EPU TURN for Date x General Reserved Issue 4 9 04 12 09 KK Balance Brought Forward Balance Carried Forward RR BERL
23. w where r r is the Trader Reference p p is the Payment Amount W W is the Withdrawal Amount These parameters may alternatively be defined via the Parameter Screen Training Operational instances of FAS Accounts are not available in Training mode In order to utilise the functionality of this transaction in Training Mode training FAS Accounts must be created Document Data This section shows how the data for this transaction appears as a document on the screen a Parameter screen ROLE P INSERT FAS PAYMENT WOITHDRAWAL NOTIFICATION 07 05 09 09 30 FAACO1 1 FAS Account EPU TURN Agent Reference Payment Amount or Withdrawal Amount C10059 End of Document VALIDATE COMMIT RETURN VALI Issue 4 9 04 12 09 13 1 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE b Account Payment Confirmation screen ROLE P INSERT FAS PAYMENT WITHDRAWAL NOTIFICATION 07 05 09 09 30 FAACO1 1 FAS Account EPU TURN xxx Agent Reference ck kc ke ke ke Payment Amount FAS Notification Please ensure that the following reference is supplied with the payment RRA RR FORK i e FAS Notification FAS Account C10059 End of Document COMMIT ABORT COMM c Account Withdrawal Confirmation screen ROLE P INSERT FAS PAYME
24. your session context Posted On The calendar date for which transaction details are required It must be a valid date that is not greater than the current date and not earlier than four months prior to the current date If omitted it will be defaulted to the current date Entry The Number and Date fields must both be supplied to identify an Entry Reference whose related FAS transactions are to be displayed Customs This field is used to identify a FAS Payment or Withdrawal transaction to Reference be displayed 9 6 2 Display Fields Details of displayed fields are given below Declarant Reference The first 8 characters of the Declarant Reference SAD Box 7 ACCOUNT LIMITS Entry The amount that an entry can take from the general balance available on your FAS account Specific payments must be notified for entries above this limit Overpayment The maximum overpayment amount by which a specific payment can exceed the FAS payment required by the entry that can be transferred to the general funds Otherwise the excess must be withdrawn Underpayment The maximum underpayment amount by which a specific payment can fall short of the FAS payment required by the entry that can be satisfied from the general funds Otherwise a further specific payment must be made or some other action taken before the entry clears Type The type of FAS transaction 0 Contra withdrawal 1 Payment 2 Credit adjustment 3 Contra debit a
25. A RAK A A RA RAR 7 FAS Notification ER Agent Reference AKER ERE Amount Male okie Mi d E SLE Status ENTRY DETAILS FAS Amount KKKKKKKKKK KK Consignee rea d EROR ee ee rae Declarant Id RRR Ree ook ko koe Entry Status ICS RAR 5 Entry in suspense to clear using general account funds Enter Y N C10059 End of Document VALIDATE COMMIT ABORT VALT AEPN Entry Payment Details screen No Payment Received ROLE P AMEND ENTRY PAYMENT NOTIFICATION 07 05 09 09 30 FAACO1 1 FAS Accounts EPUZTURN T9869 eae ener Entry Reference EPU Number Date x Declaration UCR part Kokokok RA 1 A RAR AK A KAR AK OE RAK AK AK RK AE FAS Notification KERKEE Agent Reference e Amount KK Status ENTRY DETAILS FAS Amount CkCk kk k kk kk KK Consignee Id Sd Es Declarant Ta Entry Status ICS To cancel the payment notification Enter Y N C10059 End of Document VALIDATE COMMIT ABORT VALI Issue 4 9 04 12 09 CHIEF PROJECT USM 260 3 4 3 5 d ACCOUNTS MAINTENANCE TRADE USER GUIDE AEPN Entry Payment Details screen Over or Unwanted Payment ROLE FAS Account EPU TURN Entry Reference EPU Declaration UCR part FAS Notification Agent Reference Amount ENTRY DETAI
26. Agnt Ref The agent s reference given to the notification Entry No Date The entry number and date at the FAS Account EPU Issue 4 9 04 12 09 14 2 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 14 6 3 14 7 FAS Amount Amount St RAR ICS The FAS Amount displayed is the amount of revenue due for the Entry to be paid via FAS and includes any deferred revenue transferred to FAS The amount currently defined for the notification For a general funds notification it is the amount to be paid or withdrawn For a specific Entry notification it is the amount of payment s currently held against the notification The significance of the amount depends to the St as follows P amount paid W amount for which withdrawal has been requested O amount overpaid that can be withdrawn U amount of unwanted payment that can be withdrawn The status of the notification P payments can be input for the notification W withdrawal of the Amount Paid has been requested O there is an overpayment on clearance withdrawal can be requested U an unwanted payment has been made withdrawal can be requested In theory a W O or U notification could exist for longer than the retention period 4 months for the related entry on CHIEF IES If the entry has been purged then Entry No Date FAS Amount and ICS will not be displayed The FAS RAR This is the ICS that would currently be disp
27. CE KK Debits Credits Payments and Contra Payments en A KO EpL ER Contra Withdrawals and Withdrawals Duty Adjustments Contra Duty Adjustments Cleared Entries MCD Revenue Cleared Entries Non MCD Revenue KKKKKKKKKKK KK KKKKKKKKKKK KK KK KK KKKKKKKKKKK KK KK Displays available 1 This Summary screen 2 Customs Reference related Transactions 3 Entry related Transactions C10059 End of Document RETURN RETU Following display of the balances additional screens detailing individual transactions are available and can be shown by using the Multiple Presentation MP facility described in Reference 2 The Multiple Presentation Options are as follows MP Key 1 MP Key 2 Customs Reference Related Transactions screen c Summary screen b CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE MP Key 3 Entry Related Transaction screen d c DFAD Customs Reference Related Transactions screen MP key 2 ROLE P DISPLAY FAS ACCOUNT DETAILS 07 05 09 09 30 FAACO2 1 1 FAS Account EPU TURN for Date x Customs Transaction Contra Agent Specific E
28. Guaranteed amounts against the Entry Warrant line show only the net effect of adjustment transactions made to the entry on the requested date The associated adjustment lines display the net amounts of the individual adjustment transaction s The Ex Ship and Ex Warehouse Totals show the sum totals deferred in these categories on the requested date Examples of DDAL requests on particular calendar dates a An entry input on 01 12 2003 and cleared on 05 12 2003 with original liabilities of 456 51 and no adjustments on that day The liabilities are for a tax type for which the trader is approved for 5096 security A display requested on 05 12 2003 will show Entry Warrant Warehouse Accounting Total Guaranteed ID Date Deferred Amount No Date 000501G 01 12 2003 05 12 2003 456 51 228 25 Issue 4 9 04 12 09 8 1 CHIEF PROJECT USM 260 8 2 ACCOUNTS MAINTENANCE TRADE USER GUIDE b An entry input on 01 12 2003 and cleared on 05 12 2003 with original liabilities of 456 51 and adjustments on that day of 412 49 and 50 01 The liabilities are for a tax type for which the trader is approved for 5096 security Further adjustments committed on 18 12 2003 of 80 00 and 5 01 A display requested on 05 12 2003 will show Entry Warrant Warehouse Accounting Total Guaranteed ID Date Deferred Amount No Date 000501G 01 12 2003 05 12 2003 418 99 209 49 A
29. IPWN Issue 4 9 04 12 09 2 3 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE Payment can be made by any trader e g Importer Declarant directly to Customs e g by a banker s draft CHAPS electronic transfer without needing to incur additional delays by requiring the Paying Agent to be involved The Paying Agent may still have to sign a specific indemnity Payments by the Importer or Declarant are expected to be for a particular entry whereas payments by the agent can be for a specific entry or to maintain general funds that can be used for any entry Specific payments are only used for a specific entry Once the agent has notified a specific payment for the entry he need not be involved further Both notification and input of an entry specific payment can be before the entry attempts to clear and even before arrival A specific payment for an entry cannot be withdrawn before clearance but an overpayment can be withdrawn after clearance A specific payment that was made before an entry was terminated cancelled seized released to Queens Warehouse destroyed can be withdrawn The Paying Agent can make payments into his FAS Accounts general funds and withdraw money from the general funds An entry in clearance awaiting a specific payment is described as being in suspense but itis not in a suspense queue Entries awaiting general funds are in the suspense queue The agent can set a limit for entries that use the general
30. Id DK 0 Consignee Id d SEE Item No MOP Tax Type Amount Secured KKK laa C10059 End of Document RETURN RETU Display Screen Document Structure Segments cannot be inserted or deleted in this Document and hence a segment table is not necessary Field Completion Rules A parameter screen is not necessary for this transaction Field Details This section gives for each input field within the DSEC document details of the business use and data which should be entered Trader TURN The identifier of the trader whose Security Account details are required is as established for your Session Context Cross field Validation Checks None END OF SECTION 11 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 12 12 1 12 2 IEPN INSERT ENTRY PAYMENT NOTIFICATION Business Description This transaction enables you to notify Customs to expect payment for a particular entry IPWN continues to be used for payments into and withdrawals from the Account for general use The transaction is used to notify an expected payment for a particular entry from a trader involved with the entry Importer Declarant or yourself as Paying Agent The transaction returns a FAS Notification number which must be supplied along with other details by the trader making the payment The notification for an entry can be input at any time provid
31. New Page 1 a TURN Details N 1 1 b Entry Details N 1 2 3 4 CHIEF REORDER SUSPENSE GROUP ITEMS at 15 00 a 5 DTI SUSPORDR on 07 05 2009 a 6 for TRADE ROLE a 7 page 1 LAST a 8 9 a 10 FAS Account EPU TURN Sce Sf dickes ALAA LASS a 1 a 2 Priority Group 3 4 Customs Entry Suspense Old New 5 Reference Number Date Date Time Order Order 6 7 aK fk fk ke KK KK KK KKK b 8 aK fk fk ke KK aK fk fk ke KK KK KK KKK b 9 aK KK LKR KK aK KK fk ke KK KK KK KKK b 20 1 2 END REPORT DTI SUSPORDR 70 END OF SECTION 5 Issue 4 9 04 12 09 5 3 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 6 2 6 2 1 6 3 DADG DISPLAY ACCOUNTING DEFERMENT AUTHORITY Business Description This is an on line enquiry It shows whether or not the owner of a Deferment Account has granted Standing Authority to you to use the account on an entry for which you are the declarant i e with a DAN Prefix of C A past version of the Deferment Account may be interrogated In addition to granting authority to use an account the account owner may also grant authority to inspect the Account and Guarantee balances of the account If this higher level of authority has been granted to you the current
32. RAR RETU Document Structure Segments cannot be inserted or deleted in this Document Field Completion Rules The table below identifies for each input field within the Document whether it is optional O or mandatory M and any cross field validation checks that apply Field Name Optionality Cross field Validation Checks Entry Reference Number Date 0 1 Declaration UCR Part 0 1 FAS Notification 0 1 Issue 4 9 04 12 09 CHIEF PROJECT USM 260 3 6 Field Details 3 6 1 Input Fields Details of the data content and business use for the input fields are given below At least one of the following must be supplied to identify the Import Entry and specific entry payment notification CHIEF Entry Reference EPU Number and Date e Declaration UCR and Part FAS Notification If more than one is supplied they must be consistent Entry Reference Declin FAS Notification Enter Y 3 6 2 Display Fields The Entry Reference for the Import Entry whose FAS Notification you wish to amend EPU This field is fixed with the EPU defined for your role Number The number of the Entry at the EPU It includes the check character Date The date of the Entry The Unique Consignment Reference UCR and Part number for the Import Entry whose FAS Notification you wish to amend UCR The UCR see Reference 4 Part The optional part number and check character The check ch
33. a FAS Special Withdrawal report will be received 15 4 2 Report Structure and Layout 15 4 2 1 FAS SPECIAL WITHDRAWAL REPORT The structure of the document is Seg Seg Segment Description Min Segs Max Segs Forced Level Id in Set in Set New Page 1 a Transaction Details 1 1 N 1 2 3 4 CHIEF FAS SPECIAL WITHDRAWAL at 15 00 a 5 DTI FASSBW on 07 05 2009 a 6 for ROLE a 7 page 1 LAST a 8 9 10 FAS Account EPU TURN a 1 a 2 Name a 3 a 4 a 5 Address a 6 a 7 a 8
34. and Ex Warehouse totals and additionally lists the relevant Entries Warrants for which Deferment transactions have been posted For some large accounts it is not possible to display all activity at an EPU in one display In such cases the user will be offered a MORE option allowing the display of another tranche of entry details The MORE option should not be entered until all pages within the currently displayed tranche have been viewed The EPU display may be invoked from the National display Presentation of Period Limit Balance available and Total liabilities These totals show the current position for the Account and Guarantee for the requested guarantee period Presentation of Entry totals on the EPU display The EPU display presents information on entries cleared and or any adjustments committed on the requested date Calendar date on the Parameter Screen Data to individually identify an entry along with the deferred and guaranteed amounts appear as a line of detail associated adjustment details appear as indented line s If adjustment s are made to an Entry Warrant on the same day as clearance the Total Deferred and Guaranteed amounts displayed against the Entry Warrant line show the amounts taking into account the net effect of adjustments made to the Entry Warrant on that day The associated adjustment lines show the net adjusted amounts for each adjustment transaction On any subsequent day the Total Deferred and
35. be specified to identify the entry and the notification If more than one is supplied they must be consistent If the entry no longer exists on CHIEF IES the notification can be accessed by FAS Notification number Issue 4 9 04 12 09 3 6 CHIEF PROJECT USM 260 3 8 3 8 1 ACCOUNTS MAINTENANCE TRADE USER GUIDE Report Structure and Layout FAS Withdrawal Notification The structure of the document is Seg e Segment Description Min Segs Max Segs Forced Level in Set in Set New Page 1 N 2 Entry Withdrawal Details 1 1 N 1 2 3 4 CHIEF FAS WITHDRAWAL NOTIFICATION at 15 00 5 DTI FASWN on 07 05 2009 6 for CUSTOMS ROLE 7 page 1 LAST 8 9 10 FAS Account EPU TURN BRR eccle ako AEA ERE a 1 a 2 ACCOUNT OWNER a 3 a 4 Name a 5 Address a 6 a 7 a 8 KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK a 9
36. blocking transactions Contra Debits or Priority Entries in Suspense In this case the adjustment has been placed in Suspense 15 1 2 Report Structure and Layout 15 1 2 1 FAS ADJUSTMENT ACCEPTED REPORT The structure of the document is Forced New Page Segment Description Min Segs Max Segs 1 2 3 4 CHIEF FAS DAILY ADJUSTMENT ACCEPTED at 15 00 a 5 DTI FASDAA on 07 05 2009 a 6 for ROLE a 1 page 1 LAST a 8 9 10 FAS Account EPU TURN KRIS fy NO IDEO GEEK a 1 a 2 Name a 3 a 4 a 5 3 6 Entry Reference aK fk fk ke KK a 7 Declarant Reference a 8 Master UCR ICR a 9 Net Adjustment Amount x x x x a 20 1 Tax Type Consignee ID Amount CR DR 2 KKK KKKKKKKK
37. josmavBed SSCS Account Types CHIEF has several account types through which revenues may be paid or secured As stated above the MOP drives which type of account if any is updated The specific account within the type to which any particular tax line is posted is defined by various combinations of Tax Type Deferment Account EPU and TURN These account types are defined below Deferment Account A Deferment Account is a national account belonging to a specific trader This account is used in a similar way to a Charge Card account The liabilities are settled monthly by direct debit In order for a trader to be permitted to charge a liability to pay revenue to a Deferment Account Customs may require some or all of the liability to be covered by a guarantee Issue 4 9 04 12 09 2 2 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 2 4 2 A Guarantee limit is defined for the account Customs accept guarantees from a number of recognised financial institutions A trader supplies the necessary guarantees to Customs who can specify for the trader s account the guaranteed limit for each period in two parts the Permanent Guarantee Limit and the Temporary Guarantee Limit The temporary limit augments the permanent limit for a short period in complete months to cater for foreseen peaks without the need to increase the permanent guarantee so affording a saving in charges from the financial institution An Account Limit fo
38. previously This will normally mean that the null amendments will attract automatic clearance and thus not require further Customs intervention but please note that this is not guaranteed Starting the Transaction The transaction mnemonic is AFSQ There are no parameters to this transaction Document Data This section shows how the data for this transaction appears as a document on the screen a Amend FAS Suspense Queue Amend Priority Screen ROLE P AMEND FAS SUSPENSE QUEUE 07 05 09 09 30 ECFAFASA 1 ENS Account EPU TURN gt fy p ok eoo eee Priority Group 7 n BNE RY esses Suspense New Number Date Type Date Time Order Order aK fk KK KK aK KK fk ke KK KR KK 5 KKK PEES PREY Seo koe aK fk f e KK aK fk fk e KK KK KK Dl aaa aK KK LKR KK aK KK fk e KK KK KKK C10059 End of Document VALIDATE COMMIT RETURN VALI Parameter Screen Document Structure Segments cannot be inserted or deleted in this Document and hence a segment table is not necessary Issue 4 9 04 12 09 5 1 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 5 5 5 6 5 6 1 5 6 2 5 6 3 5 7 Field Completion Rules There is only one input field New Order which is mandatory Field Details Input Fields This section gives f
39. 30 DAN DETS 1 DISP b National Level Display ROLE DAN E Deferment Period RRRA Account Status Account Period Limit Balance Available Weder ko coe Total Liabilities EPU Ex Ship Total Jerg KKKKKKKKKKKK kk Jor Totals 6010059 End of Document RETURN P DISPLAY DEFERMENT ACC LIABILITIES Trader Abbr Name Guarantee okckck ck ck ck ck kk k kk kA Ex Warehouse Total 07 05 09 09 30 ALL EPU 1 1 EPU Total RETU c
40. 5 DTI FASACSUS on 07 05 2009 a 6 for ROLE a 7 page 1 LAST a 8 9 10 FAS Account EPU TURN ERR fL GENI Nea eae EES a 1 a 2 Name a 3 a 4 a 5 a 6 Entry Reference aK fk f e v a 7 Declarant Reference a 8 a 9 Adjustment Details a 20 Posted Date a 1 Tax Type a 2 Consignee p a 3 Amount a 4 a 5 Suspended on at ix a 6 Order in Suspense 7 8 9 END OF REPORT DTI FASACSUS 70 Issue 4 9 04 12 09 15 4 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 15 3 FAS PAYMENT OR WITHDRAWAL CONTRA 15 3 1 Business Description When a payment or withdrawal is contra d one of the following reports will be received FAS Payment Withdrawal Contra Accepted Report is produced when a payment or withdrawal contra transaction is successfull
41. AILS Business Description This transaction allows the display of your security account details together with details of the undischarged entries which make up the current liabilities Only the undischarged tax lines with MOPs in the range T U and V are displayed Starting the Transaction The transaction mnemonic is DSEC There are no parameters to this transaction Display Screen Document Data This section shows how the data for this transaction appears on the screen Only those item tax lines which are not fully discharged are displayed a Display Screen ROLE P DISPLAY SECURITY ACCOUNT DETAILS 07 05 09 09 30 SAADHEAD 1 Trader TURN eee Trader Name Security Lodged Ref Security Standing Amt RARER RAE AE E NUR Security Status Security Balance va X x x x xxkx x Outstanding Liabilities EARS eoe obese eee EPU jae EPS Premise Id OE E RRR Re RRR OK Entry Warrant No HREREREE Date Type Declarant Id JEDE KS Dk S ew ok ER ER RK Consignee Id DK e KS KE eO 5 ee Item No MOP Tax Type Amount Secured ses KKK dx eoe e xo eoe EPU EPS Premise Fo Kok RE RE CR Entry Warrant No KRERERER Date 6 Type Declarant
42. CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE Abstract This document constitutes the User Guide for the CHIEF accounting sub system and is for use by Trade Users The changes in this issue apply from Release 31A Author Pradeep Agarwal Approved by X Jenny Arentsen Issue 4 9 Date 04 12 09 Prepared for HM Revenue and Customs Alexander House SOUTHEND ON SEA CROWN COPYRIGHT CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 10 11 12 13 14 15 16 17 Table of Contents INTRODUCTION gt 0 1 1 BUSINESS AREA OVERVIEW Ee te adeste de 2 1 AEPN AMEND ENTRY PAYMENT NOTIFICATION eere 3 1 AFOD AMEND FAS OWNER DETAILS 4 1 AFSQ AMEND FAS SUSPENSE QUEUE Ne 5 1 DADG DISPLAY ACCOUNTING DEFERMENT AUTHORITY 777 6 1 DASG DISPLAY ACCOUNTING STANDING SECURITY AUTHORITY 7 1 DDAL DISPLAY DEFERMENT ACCOUNT LIABILITY eene 8 1 DFAD DISPLAY FAS ACCOUNT DETAILS 9 1 DFSA DISPLAY FAS SUSPENSE ACCOUNT i 10 1 DSEC DISPLAY SECURITY ACCOUNT DETAILS Nt 11 1 IEPN INSERT ENTRY PAYMENT NOTIFICATION eene 12 1 IPWN INSERT FAS PAYMENT WITHDRAWAL NOTIFICATION oee 13 1 LPWN LIST PAYMENT AND WITHDRAWAL NOTIFICATIONS e 14 1 0 15 1 GLOSSARY AND REFERENCES tert ets P Se urgeri tdm eripe 16 1 17 1 Issue 4 9 04 12 09 ii CHIEF PROJECT USM 260 ACCOUNTS MAINT
43. ENANCE TRADE USER GUIDE 1 1 1 1 2 1 3 1 3 1 1 3 2 INTRODUCTION Purpose and Scope This document provides guidance on the use of the CHIEF accounting transactions and should be read in conjunction with references 1 2 and 3 which together give a general explanation of CHIEF terms and concepts and form a source of reference for the CHIEF system They are intended to supplement training courses not replace them This guide covers Notification of Payments to and Withdrawals from a FAS Account FAS Suspense queue handling and retrieval of accounting data The transactions in this Guide are only available via the CHIEF HCI Other tasks which may also need to be performed such as the Import Entry input are covered in the References 1 to 5 An index to them can be found in Reference 1 Contents Two main subject areas are described in this User Guide The first Section 2 gives a brief business overview of the various account types which may be accessed This is followed by a detailed description of each transaction Section 3 onwards explaining its function how it should be used and the information to be provided to the system Section 15 describes both regular reports that will be received and ad hoc reports resulting from HMRC actions on a FAS Account Interpretation of this User Guide The design of Accounts Maintenance means that the most suitable structure for this User Guide is one based on the pr
44. ISPLAY RETURN DISP Issue 4 9 04 12 09 10 1 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE b Clearance Transactions screen Priority Groups 1 and 4 ROLE P DISPLAY FAS SUSPENSE ACCOUNT 07 05 09 09 30 FAACO2 1 1 FAS Account EPU TURN OG OUR UL Priority Group x Suspense Txn Entry FAS Deferred Order Date Type Number Date Amount Revenue RAR aK KK eee aK KK fk ke KK aK KK KR KK 3 5 5 aK KK fk e KK OR ERES aK fk fk e KK C10059 End of Document RETURN RETU c Adjustments and Contras screen Priority Groups 2 and 3 ROLE P DISPLAY FAS SUSPENSE ACCOUNT 07 05 09 09 30 FAACO2 1 1 FAS Account EPU TURN desk o ote doceo koe Priority Group Suspense Txn Customs Entry Order Date Type Ref Number Date Amount eee eee aK fk fk e KK KKKKKKKKKKKKKK i OECD aK fk fk ke KK
45. K OE CK A RAK EA RAR 7 FAS Amount KK Consignee Id ke sie Declarant Id E OKT Agent Reference A FAS Notification dO eed Please ensure that the following reference is supplied with the payment o eese p eek PEE E E EIE Xe p Senes e eese aK KK fk ke i e FAS Notification FAS Account Entry Reference C10059 End of Document RETURN RETU Document Structure Segments cannot be inserted or deleted in this Document and hence a segment table is not necessary Field Completion Rules The table below identifies for each input field within the Document whether it is optional O or mandatory M and any cross field validation checks that apply Field Name Optionality Cross field Validation Checks Entry Reference Number Date 0 Declaration UCR Part 0 Agent Reference 0 Field Details Input Fields This section gives for each input field within the IEPN document details of the business use and data that should be entered One of the following must be supplied to identify the Import Entry for a specific payment CHIEF Entry Reference EPU Number and Date Declaration UCR and Part If both are supplied they must identify the same entry Issue 4 9 04 12 09 12 3 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE Entry Reference
46. KKKKKK Kk 3 b 4 5 6 7 END OF REPORT DTI FASDAA 8 70 Issue 4 9 04 12 09 15 1 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 15 1 2 2 FAS ADJUSTMENT SUSPENDED REPORT The structure of the document is Forced New Page Segment Description Min Segs Max Segs 1 2 5 4 CHIEF FAS DAILY ADJUSTMENT SUSPENDED at 15 00 a 5IDTI FASDASUS on 07 05 2009 a 6 for ROLE a 7 page 1 LAST a 8 9 a 10 FAS Account EPU TURN a 1 8 2 Name a 3 a 4 KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK a 9 a 6 Entry Reference KKK aK fk fk e amp a 17 Declarant Reference a 8 Master UCR ICR
47. LS FAS Amount Consignee Id Declarant Id Entry Status ICS To withdraw the no longer wanted payment Enter Y C10059 End of Document VALIDATE COMMIT ABORT P AMEND ENTRY PAYMENT NOTIFICATION 07 05 09 09 30 FAACO1 1 ae E OE kae aor oo ee Number ee A Date aK fk fk e KK AAR ARR KARA RA RAR A RAK A A RA RAR 7 KK Status Ckk k ck k kk kk KK 1 VALI AEPN Entry Payment Details screen Other Conditions ROLE FAS Account EPU TURN Entry Reference EPU Declaration UCR part FAS Notification Agent Reference Amount ENTRY DETAILS FAS Amount Consignee Id Declarant Id Entry Status ICS C10059 End of Document RETURN P AMEND ENTRY PAYMENT NOTIFICATION 07 05 09 09 30 FAACO1 1 laa LAA ke ok eoe ieee Number eee eae Date ww fk f e KK Kokokok RA 1 E Kok AK A KAR AK OE RAK EK ECKE CK AE KK Status Ckk kk k kk kk KK 1 okckck ck ck ck ck ck kk kk kk kx kx kx 1
48. NT WITHDRAWAL NOTIFICATION 07 05 09 09 30 FAACO1 1 FAS Account EPU TURN x x Agent Reference WOKOKOKOK OK OK OK Withdrawal Amount FAS Notification Please ensure that the following reference is supplied with the withdrawal instructions ene eA FORK KK KK KK ke ke i e FAS Notification FAS Account C10059 End of Document COMMIT ABORT COMM 13 4 Parameter Screen Document Structure Segments cannot be inserted or deleted in this Document and hence a segment table is not necessary 13 5 Field Completion Rules The table below identifies for each input field within the Document whether it is optional O or mandatory M and any cross field validation checks that apply Field Name Optionality Cross field Validation Checks Agent Reference M Payment Amount 0 1 Withdrawal Amount 0 1 Issue 4 9 04 12 09 13 2 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 13 6 Field Details This section gives for each input field within the IPWN document details of the business use and data which should be entered FAS Account The EPU and TURN identifying your FAS Account are as EPU TURN established for your session context Agent Reference A free format field for your reference for the transaction Payment Amount The amount in pounds and pence you wish to pay into the general funds of your FAS Account Withdrawal Amount The amount in po
49. address FAS Statement Email Address Enter the amount that an entry can take from the general funds available on your FAS Account Specific payments must be notified for entries above this limit By default the limit is zero but this only means that specific payments are required for all entries once you have used this transaction and in particular set an Overpayment Limit Until then zero is treated as no limit and all your entries continue to use the general funds Enter the maximum overpayment amount by which a specific payment can exceed the FAS payment required by the entry that can be transferred to the general funds Otherwise the excess must be withdrawn Customs may specify a minimum Overpayment Limit While the Overpayment Limit is zero the Entry Limit is not applied so all Entries use the general funds Enter the maximum underpayment amount by which a specific payment can fall short of the FAS payment required by the entry that can be satisfied from the general funds Otherwise a further specific payment must be made or some other action taken before the entry clears Enter the name of the person Customs should ask for when raising a query on the account Telephone number for Customs to use when raising a query on the account Fax number for Customs to use when raising a query on the account E mail address for Customs to use when raising a query on the account E mail address used to send to the trader their FAS stat
50. ar now you must use the AEPN transaction The over and under payment limits allow you to determine the extent to which the impact of minor changes in the calculated revenue on arrival or as a result of a minor amendment can be minimised by using the general funds The Underpayment Limit controls whether a specific payment that is insufficient can be topped up from the general funds in the account or a further payment is required The general funds are used providing there is nothing in Suspense Priority Groups 1 2 or 3 If there is insufficient money in the general fund the entry is added to the end of Suspense Priority Group 4 In other words the entry may use the general funds despite there being entries in Suspense awaiting general funds The Overpayment Limit determines when the overpayment can be added to the general funds or must be withdrawn by Customs and returned to the payer directly The contact details you maintain through this transaction are used when the accounting office has a query about a payment or withdrawal Training Operational instances of FAS Accounts cannot be accessed in Training Mode In order to utilise the functionality of this transaction in Training Mode training FAS Accounts must be created Issue 4 9 04 12 09 WD CHIEF PROJECT USM 260 4 2 4 3 4 4 4 5 Starting the Transaction ACCOUNTS MAINTENANCE TRADE USER GUIDE The AFOD transaction is invoked by typing the command code on the comman
51. aracter should be entered to avoid undetected keying errors The number of the FAS Entry Payment Notification you wish to amend Enter Y if you wish to take the action described in the previous line Details of displayed fields are given below FAS Account EPU TURN The FAS Account identified by your TURN and EPU Agent Reference The agent s reference given to the notification Amount Issue 4 9 04 12 09 The amount of payment s currently held against the specific entry notification The significance of the amount depends to the Status as follows P amount paid W amount for which withdrawal has been requested O amount overpaid that can be withdrawn U amount of unwanted payment that can be withdrawn F amount when the notification was finalised i e the amount used to clear an entry or the over or unwanted payment that has been withdrawn X zero for a cancelled notification ACCOUNTS MAINTENANCE TRADE USER GUIDE CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE Status The status of the notification P payments can be input for the notification W withdrawal of the Amount has been requested O there is an overpayment on clearance withdrawal can be requested U an unwanted payment has been made withdrawal can be requested F notification finalised payments used to clear an entry or been withdrawn X notification cancelled since it was no longe
52. balances will also be displayed Similar figures will be presented under Account and Guarantee balance where the Deferment account is not subject to reduced security Starting the Transaction The transaction mnemonic is DADG Command line parameters may be entered in the following format DADG nnnnnnn dd mm yyyy hh mm where nnnnnnn is the DAN dd mm yyyy is the With Effect From date hh mm is the With Effect From time For further information on the use of the above date and time parameters see Reference 5 These parameters may alternatively be defined via the Parameter Screen Training Operational Deferment accounts can be used in Training mode and if they are Training balances will be maintained separately from Operational balances Parameter Screen Document Data This section shows how the Input Screen and the Result Screen of Display Accounting Deferment Authority data appear as Documents on the screen a Parameter Screen ROLE P DISPLAY ACC DEF AUTH AGENTS 07 05 09 09 30 ADGDATA 1 DANZ 2 SS ew TURN gt gt 5 With effect from TUBE C10059 End of Document DISPLAY RETURN DISP Issue 4 9 04 12 09 6 1 CHIEF PROJECT USM 260 b Display Screen ACCOUNTS MAINTENANCE TRADE USER GUIDE ROLE DAN With effect from 1 aK KK KK KK Deferment Account Authorised Period No C10059 End of Document RETURN
53. cannot be accessed in Training Mode In order to utilise the functionality of this transaction in Training Mode training FAS Accounts must be created Starting the Transaction The LPWN transaction is invoked by typing the command code on the command line optional followed by a FAS Notification number from which to start the list for example LPWN Causes notifications to be listed from the oldest for your FAS Account LPWN 12345 Causes notifications from 12345 to be listed A parameter screen is never displayed Issue 4 9 04 12 09 141 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 14 3 14 4 14 5 14 6 14 6 1 14 6 2 Document Data This section shows how the data for the transaction appears as a Document on the Screen a LPWN Notification List screen ROLE P LIST FAS NOTIFICATIONS 07 05 2009 09 30 FAACO1 1 FAS Account EPU TURN FAS Notification NOTIFICATIONS FOR ENTRIES IN SUSPENSE AWAITING SPECIFIC PAYMENT FAS Not n Agnt Ref Entry No Date FAS Amount Amount St RAR ICS oe See ee KK KK OTHER SPECIFIC ENTRY NOTIFICATIONS FAS Not n Agnt Ref Entry No Date FAS Amount Amount St RAR ICS Ec oe oe
54. ce EPU Number Date Declaration UCR part FAS Notification C10059 End of Document VALIDATE ABORT VALI Depending on the state of the entry and any payment input for the notification one of the following is displayed Screen b if the entry is in suspense awaiting a specific payment i e FAS RAR A and there has been no payment or insufficient payment to clear the entry You may clear the entry using the general funds Screen c if no payment has been received and the entry is awaiting clearance i e not finalised or in suspense You may cancel the notification Screen d if the Entry has cleared leaving an over payment or the specific entry payment is no longer wanted e g the entry has been cancelled You may request withdrawal Screen e in all other cases for example there has been a payment and the entry is awaiting clearance or the entry is in suspense for general funds RAR 7 or the notification has been cancelled or the payment has been fully used or withdrawn finalised Issue 4 9 04 12 09 3 2 CHIEF PROJECT USM 260 b AEPN Entry Payment Details screen Entry in Suspense ACCOUNTS MAINTENANCE TRADE USER GUIDE ROLE P AMEND ENTRY PAYMENT NOTIFICATION 07 05 09 09 30 FAACO1 1 FAS Account EPU TURN x x w x Entry Reference EPU Number Date x Declaration UCR part AAR ARR KARA RA RAR
55. d line There are no parameters for you to input since the account is determined from your session context AFOD Causes the Detail screen to be displayed Document Data This section shows how the data for the transaction appears as a Document on the screen a AFOD Detail screen ROLE P AMEND FAS OWNER DETAILS 07 05 09 09 30 FAACO1 1 FAS Account EPU TURN x x x Account Controls Entry Limit Overpayment Limit Underpayment Limit Contact Details Name Telephone no Fax no Email address FAS Statement Email address C10059 End of Document COMMIT ABORT COMM Document Structure Segments cannot be inserted or deleted in this Document Field Completion Rules The table below identifies for each input field within the Document whether it is optional O or mandatory M and any cross field validation checks that apply Field Name Optionality Cross field Validation Checks Entry Limit Overpayment Limit Underpayment Limit Name Telephone no Fax no Email Address FAS Statement Email Address Issue 4 9 04 12 09 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 4 6 4 7 Field Details Details of the data content and business use for the input fields are given below Entry Limit Overpayment Limit Underpayment Limit Name Telephone no Fax no Email
56. d with RAR 8 Clearance of Entries with other Methods of Payment will continue to be successful subject to the usual account balance checks Deferment Account Operational Deferment accounts can be used in Training Mode and if they are Training balances will be maintained separately from Operational balances These balances will be reset periodically as part of the Training Data Purge and Reset facility END OF SECTION 1 Issue 4 9 04 12 09 1 2 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 2 2 2 2 1 2 2 2 2 2 3 BUSINESS AREA OVERVIEW Purpose The accounting facilities allow you to control the use of your FAS Account This includes notification of specific entry and general fund payments to your account and withdrawals from the general fund The accounting facilities can also be used to amend specific entry notifications and reorder a trader s suspense queue of entries awaiting general funds Facilities are also provided for you to interrogate your accounts check whether or not you have a Standing Authority to quote another Trader s Deferment Account and dependent on the level of authority granted by the account owner the balance available on that account Common Terms Outright Payment This term covers all revenues due to HMRC which are not in dispute Delayed Payment This term covers revenue normally payable outright but which HMRC have granted a concession allowing collection by an alternat
57. djustment 4 Withdrawal 5 Cleared non MCD entry 6 Debit adjustment 7 Contra credit adjustment 8 Cleared MCD entry 9 Contra payment A Special withdrawal Sta The status of the transaction 0 Posted 3 Posted from suspense Issue 4 9 04 12 09 9 4 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE Src This field identifies where the payment has been taken from G general funds S specific entry payment O specific entry payment with overpayment added to general funds the amount added to the general fund is given in the field below U specific entry payment with underpayment taken from general funds the amount taken from the general fund is given in the field below Amount The amount of the transaction The field on the second line under Src is the amount of an underpayment taken from the general funds or an overpayment added to the general funds depending on the value of Src 9 6 3 Downward Selection Fields The display transactions that can be selected from the displayed fields are defined in the following table Field Name Downward Select Action FAS Account EPU Display FAS Account Details DFAD FAS Account TURN Display Trader Details DTDR LPWN List Payment and Withdrawal Notifications LPWN Suspense Priority Groups 1 2 3 4 Display FAS Suspense Account DFSA for the respective Priority Group Entry Number List E
58. djustment s 05 12 2003 12 49 6 25 Adjustment s 05 12 2003 50 01 25 01 A display requested on 18 12 2003 will show Entry Warrant Warehouse Accounting Total Guaranteed ID Date Deferred Amount No Date 000501G 01 12 2003 05 12 2003 74 99 97 49 Adjustment s 18 12 2003 80 00 40 00 Adjustment s 18 12 2003 5 01 2 51 Starting the Transaction The transaction mnemonic is DDAL Command line parameters may be entered in the following formats a National Level Display DDAL nnnnnnn pppp dd mm yyyy b EPU Level Display DDAL nnnnnnn pppp dd mm yyyy eee where pppp dd mm yyyy eee nnnnnnn is the DAN is the Deferment Period for which information is required is the EPU for which information is required is the Calendar Date for which information is required These parameters may alternatively be defined via the Parameter Screen The EPU level display can also be invoked by downward select from the National level display by placing the cursor on the Downward Selection Marker next to the required EPU Issue 4 9 04 12 09 CHIEF PROJECT USM 260 8 3 Document Data This section shows how the data for this transaction appears as a Document on the screen a Parameter screen ACCOUNTS MAINTENANCE TRADE USER GUIDE ROLE DAN jx uso dd ues vio Deferment Period Calendar Date EPU C10059 End of Document DISPLAY RETURN P DISPLAY DEFERMENT ACC LIABILITIES 07 05 09 09
59. ed by a Standing Deposit or a Guarantee and allows goods to be released without payment Any consignment with a liability greater than the balance available on the account will have clearance withheld until such time as the liabilities can be met When a secured amount is discharged then following the payment of any actual revenue due to HMRC the discharge is notified to CHIEF by HMRC causing the account to be credited with the amount of revenue involved There is no override option for manual inputs such as exists on Deferment Accounts and no suspense facility to automatically represent transactions when the balance is sufficient such as exists for FAS Accounts One such account is permitted for each Trader The account is identified by the trader s TURN Tax lines with MOPs of U or V are posted to the Importers account Those with a MOP of T are posted to the Declarant s Account if the Declarant field is completed otherwise they are posted to the Importer s account END OF SECTION 2 Issue 4 9 04 12 09 2 5 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 3 2 AEPN AMEND ENTRY PAYMENT NOTIFICATION Business Description This transaction allows you as the FAS account owner to display details of an Entry payment notification and request one of the following actions depending on the state of the entry and the notification Override Account Limits This is allowed when the entry is in suspense awaiting pay
60. ed by you on an import entry i e Method of Payment code U in Box 47e on an ADP Import Entry If there is a Standing Authority the current balance in the account will also be displayed A past version of the Standing Security Account may also be interrogated It should be noted that the balance of the account at the current date time will be displayed Starting the Transaction The transaction mnemonic is DASG Command line parameters may be entered in the following format DASG nnnnnnnnnnnn dd mm yyyy hh mm where nnnnnnnnnnnn is the TURN of the owner of the Standing Security Account dd mm yyyy is the With Effect From date hh mm is the With Effect From time These parameters may alternatively be defined via the Parameter Screen Parameter Screen Document Data This section shows how the Parameter Screen and the Display Screen of Display Accounting Standing Security Authority data appear as Documents on the screen a Parameter Screen ROLE P DISPLAY ACC SSC AUTH AGENTS 07 05 09 12 00 ASGDATA 1P Standing security account owners TURN With effect from Ie ez C10059 End of Document DISPLAY RETURN DISP Issue 4 9 04 12 09 7 1 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 7 4 7 5 7 6 7 7 b Display Screen ROLE P DISPLAY ACC SSC AUTH AGENTS 07 05 09 12 00 ASGDATA 1P Standing security account owners TURN lodged ref With effect from
61. ed the entry is not finalised i e cleared seized released to Queen s Warehouse destroyed cancelled In other words the entry can be pre lodged or arrived awaiting clearance or suspended during clearance awaiting a specific entry payment FAS RAR A or general funds FAS RAR 7 A notification will be required for an entry where the amount to be paid from FAS exceeds the entry limit you have set for your FAS account A specific payment can also be notified for an entry below this limit When payment is automatically transferred from your deferment account to FAS you are notified by an E9 report if the amount is above the Entry limit or there is insufficient balance and the entry goes into the suspense queue Providing the actual payment is within tolerances acceptable to Customs and if an under payment is within the Entry limit defined for the FAS account the entry will clear as a result of the payment If the payment is insufficient it can be paid into the FAS account by Customs and is reserved for the specified entry The entry will not clear until more funds are paid into the FAS account for the entry or other action is taken e g AEPN is used to clear the entry regardless of the Entry limit The entry returns to suspense and you are notified of this by an E9 The payment can be made into the FAS account while the entry is still pre lodged or pending Customs clearance The transaction returns a FAS Notification number which sho
62. ements Cross Field Validation Checks None Issue 4 9 04 12 09 END OF SECTION 4 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 5 5 1 5 2 5 3 5 4 AFSQ AMEND FAS SUSPENSE QUEUE Business Description This transaction allows you to re order the Entries which are in suspense within Priority Group 4 It should be noted that with specific entry payments you no longer have to use this transaction to ensure the correct entries clear when you make a payment into your account A confirmation report is produced detailing the re ordered Entries Due to processing considerations the display is limited to 100 suspense transactions This means that the display may not show all the suspended clearances in Priority Group 4 f you are using specific entry payments this should not be a problem However should there be more that 100 entries and you wish to change the position of an entry which is lower down the order than position 100 you should make a null amendment to sufficient entries higher in the order thus causing their removal from suspense Such entries will subsequently return to suspense at the foot of the order after clearance and the desired entry will appear on the re order display To minimise the need for further Customs intervention you are advised to restrict such null amendments to entries which are Route 6 and those Route 3 entries which have not been queried and have not attracted ICS 22
63. ese are derived from the session context established when logging on to CHIEF Tssue 4 9 0412 09 000000 1 1 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 1 4 1 4 1 1 4 1 1 1 4 1 2 1 4 1 3 Training Unless otherwise stated in the chapter describing each transaction the transactions in this User Guide may be utilised in Training Mode General information on the use of Training Mode is contained in Reference 2 General differences in the way transactions in this User Guide function Operationally and in Training Mode are described below Specific differences in the way an individual transaction functions are described in the Starting the Transaction section of the chapter for the transaction General Differences Between Operational and Training Modes The following paragraphs describe general differences between Training Mode and Operational Mode relevant to this User Guide Standing Security Operational Standing Security accounts can be used in Training Mode but any updates to the Standing Security account will be discarded Daily EPU Account FAS Account FAS Account Daily Operational instances of these data objects are not available in Training Mode Entries attracting Routes 1 and 2 will not be eligible for clearance Entries with Routes 3 and 6 will be presented for automatic clearance whereupon those with FAS Methods of Payment actual or due to transfer from deferment will have clearance denie
64. for previous changes 05 02 1998 Additional range validation on the Calendar Date input to DFAD within Section 8 DFAD Display FAS Account Caters for the increased size of the Security account balance field within Section 6 DASG Display Accounting Standing Security Authority and Section 10 DSEC Display Security Account details LP 1045 17 06 2002 CR 228 New Exports Converted from Manuscript to Word Enhancement to the Business Description of AFSQ as a result of LP 1378 Enhancement of the Business Description of transaction DDAL to bring it into line with the Customs User Guide Postponed Accounting has been replaced by Delayed Accounting as a result of the 2002 Budget Correction to FAS Weekly Statements to remove End of Report from all but the last page Reduction of blank space in the report layout to reduce the size of the document ui iu 0 2003 CN 276 01 Release 27s1 Changes to DDAL and DADG for SIVA diu Release 28 Minor corrections and reformatting CN 270 02 Major changes to FAS accounting for centralised control New transactions AEPN AFOD IEPN and LPWN introduced and existing transactions changed to make them consistent FAS Statement is now produced monthly The Payment and Withdrawal Notification advice is no longer produced for you to sign While CHIEF supports new and changed transactions for controlling payments and withdrawals the actual arrangements for getting money to Customs and receiving money fr
65. funds A specific payment can be notified for entries that fall within the limit and could use the general fund General funds are also used where there is a minor discrepancy between the actual payment and the amount to the charged to FAS for a specific entry The agent can set limits for under and over payments By default the Entry Limit is zero but this only means that specific payments are required for all entries once the Paying Agent has set an Overpayment Limit using AFOD Until then zero is treated as no limit and all entries continue to use the FAS Account s general funds A payment sent to Customs is expected to identify the FAS payment notification the FAS Account EPU and TURN and the Entry for a specific payment CHIEF provides features to help National officers match a payment with a payment notification and provides contact information for the agent In addition to payments withdrawals and debits of charges due for entries post clearance adjustments and contras of incorrect inputs of adjustments and payments withdrawals can be posted to a FAS Account Where the general funds balance is insufficient transactions are held in the suspense queue pending additional payments into the account by the Trader The exception to this is withdrawals from the general funds which are rejected if the balance is insufficient Each transaction type is allocated to a suspense priority group as shown in the list below Group Transaction Type
66. general funds and do not include entries awaiting specific payments The Suspense total for each Priority Group is displayed so that DFSA can be selected via the field to display details for the Priority Group A field is provided for selecting LPWN to obtain a list of outstanding payment and withdrawal notifications Starting the Transaction The transaction mnemonic is DFAD There are no parameters since your FAS Account is identified from your session context Training Operational instances of FAS Accounts are not available in Training mode In order to utilise the functionality of this transaction in Training Mode training FAS Accounts must be created Document Data This section shows how the data for this transaction appears as a Document on the Screen Issue 4 9 04 12 09 9 1 CHIEF PROJECT USM 260 a DFAD Account Details Display with Options screen ACCOUNTS MAINTENANCE TRADE USER GUIDE or Customs Reference 07 05 09 09 30 FAACO1 1 ROLE P DISPLAY FAS ACCOUNT DETAILS FAS Account EPU TURN LPWN DISPLAY TRANSACTIONS Posted On optionally restricted to Entry Reference EPU Number Date CURRENT BALANCES General x Suspense KERAKKA AA KK Reserved osea 5 Priority Groups select DFSA JT p OE KORR KE CRE 2 x x KK 3 A C ERROR Ren oie e ACCOUNT LIMITS Entry 4 4X Overpayment Ckk k ck k kk KK KK
67. he structure of the document is Seg Seg Segment Description Min Segs Max Segs Forced Level Id in Set in Set New Page 1 N 2 b Entry Payment Details 1 1 N 1 2 3 4 CHIEF FAS PAYMENT NOTIFICATION at 15 00 5 DTI FASPN on 07 05 09 6 for CUSTOMS ROLE 7 page 1 LAST 8 9 10 FAS Account EPU TURN kkk kk ck ke ke ke ke ke ke ke x a 1 a 2 ACCOUNT OWNER a 3 a 4 Name a 5 Address a 6 a 7 a 8 a 9 a 20 a 1 AGENT CONTACT DETAILS a 2 a 3 Name a 4 Tel No
68. ific Entry payments and general funds payments and withdrawals The transaction returns separate lists of notifications for Specific Entry notifications for Entries currently in suspense awaiting a specific payment RAR A Specific Entry notifications for Entries not currently in suspense awaiting a specific payment RAR A This list includes Entries awaiting clearance e g pre lodged Route 1 2 Entries with an accounting rejection or in suspense for FAS general funds RAR 7 overpayments and unwanted payments and payments awaiting withdrawal You can downward select the Entry for more information via LIEV e Account general funds payments Account general funds withdrawals It should be noted that the FAS Amount displayed is the amount of revenue due for the Entry to be paid by FAS and includes any deferred revenue transferred to FAS Note also for Specific Entry notifications that entries and notifications are independently purged from the CHIEF IES Consequently a notification with an unwanted or over payment could outlive the related entry normally 4 months except for automatically deleted pre lodgements In this case the FAS Notification number will be displayed but entry details will not The first 40 notifications are displayed with a MORE option when there are more to display You can select AEPN from a displayed specific Entry notification Training Operational instances of FAS Accounts
69. inciple that one Section is allocated to each transaction Screen prints are thus shown for all transactions The purpose of this section is to help in understanding a number of features of the structure and content of this User Guide In particular the interpretation of the screens and tables which are shown in each Section is explained in some detail Presentation of Document Data on the Screen In many of the transactions the quantity of information being captured or displayed exceeds the capacity of a single screen All this data is assembled in a Document and the screen acts as a moving window over the Document The Document is made up of Segments some of which appear many times in the Document The details of the heading and footing lines are as described in Reference 2 The conventions used for the data part of the screen are a Unprotected fields i e those which can be typed into or over typed are shown with surrounding markers e g and have one space for each character in the field b Protected fields i e those which cannot be typed into are shown with no surrounding markers but are filled with asterisks one for each character in the field C Some protected fields are prefaced by markers e g denoting that downward selection is available See Reference 2 for further guidance on downward selection Data Derived from Session Context Where EPU and or TURN form part of the parameters to a transaction th
70. it is zero but this only means that specific payments are required for all entries once you have used this transaction Until then zero is treated as no limit and all your entries continue to use the general funds Overpayment Limit the maximum amount which may be added to the general funds when a specific entry payment exceeds the FAS amount required to clear the entry If an overpayment is greater than this amount it is retained in the reserved balance until it is specifically withdrawn The amount you can specify as your Overpayment Limit is restricted by minimum and maximum amounts defined by Customs The minimum is set so Customs are not involved in small repayments Underpayment Limit the maximum amount that can be used from the general funds when a specific payment is insufficient to clear the entry If the underpayment exceeds this amount you are informed with an E9 report and may request using AEPN that the entry be cleared from the general Account balance regardless of this limit or take other action e g ensure a further specific payment is made The Entry Limit determines whether an entry will use any balance available in the FAS account or will require a specific payment to be made into the account You can notify specific payments for entries below this limit An increase in the Entry Limit only impacts new entries being processed by clearance accounting If you want an entry that is awaiting a specific payment to cle
71. ive means For example the payment of VAT revenue could be delayed with collection by means of the trader s periodic VAT Returns Secured Revenue This term covers revenue which may be payable to HMRC Examples are liability disputes end use and temporary importation In such cases the security is raised for the maximum expected amount payable Revenue may be secured by bonds undertakings security account or payment of a deposit Issue 4 9 04 12 09 2 1 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 2 3 2 4 2 4 1 Methods of Payment The Method of Payment MOP drives which type of account if any is updated to account for any monies due The full list of MOPs is to be found in the following table Some MOPs A G N S W X Y and Z do not result in update to any Trader s account maintained within CHIEF Such MOPs are checked manually outside the system before the goods are released The complete list of MOPs is as follows D Payment to be made to an OGD or Agency e g CAP export levy Code allocated but not yet supported K Refund to be made by HMRC e g export beer duty drawback Code allocated but not yet supported Refund to be made by an OGD or Agency e g RPA re CAP export refunds N pemwo SSCS S mavava seei SSS T General Securiy U General Securiy Standing Author 1o use imponere Account V General Security Specie Authoriy to use mporers Account x monse v
72. last statement will be sent to the FAS Statement e mail address if set each month See Section 4 AFOD for how to set the FAS Statement e mail address The report contains the following e SUMMARY OF TRADER ACCOUNT e PAYMENTS AND WITHDRAWALS e DUTY ADJUSTMENTS e CLEARED ENTRIES Report Structure and Layout FAS STATEMENT The structure of the document is Seg Segment Description Min Segs Max Segs Forced Level d in Set in Set New Page ERN DN n b mweSmmy 95 1 Vai 4 PaymenvinaranalOeiae 1 ra Adsense Heeaer o rat i aduson beas pa pemsemermse f o N 1 4 1 h Cleared Entry Details Issue 4 9 04 12 09 15 9 CHIEF PROJECT USM 260 1 2 3 4 CHIEF FAS STATEMENT at 15 00 5 DTI FWS on 07 05 2009 6 FAS Account EPU TURN koe eee for RLBATCH 7 from dd mm yyyy hh mm to dd mm yyyy hh mm page 1 8 9 10 Name 1 Address 2 3
73. layed for an entry For an entry in suspense i e RAR 7 or A the ICS to be set on clearance has already been determined but is not shown Thus for example the ICS might show that the entry is queried ICS 30 although the query has been resolved ICS 04 32 or 33 Downward Selection Fields The transactions that can be selected from the displayed fields are defined in the table below Field Name Downward Select Action FAS Account EPU Display FAS Account Details DFAD FAS Account TURN Display Trader Details DTDR FAS Notn Amend Entry Payment Notification AEPN Entry No Display Entry Version Details DEVD Cross Field Validation Checks None Issue 4 9 04 12 09 END OF SECTION 14 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 15 REPORTS This Section describes both regular reports and ad hoc reports resulting from Customs actions on a FAS Account 15 1 FAS POST CLEARANCE ADJUSTMENT 15 1 1 Business Description When a FAS Tax Line on an Import Entry is adjusted after clearance one of the following reports will be received FAS Adjustment Accepted Report is produced when a debit adjustment is successfully processed or when a payment is made into the account and a previously suspended adjustment is cleared from Suspense FAS Adjustment Suspended Report is produced when a debit adjustment is input and the account balance is insufficient or there are
74. ment i e FAS RAR A The entry is cleared using funds from the general Account balance regardless of the Entry or Underpayment Limits If there are insufficient funds the entry is added to the Priority 4 Suspense queue Cancel Notification This is allowed when no payment has been received and the entry is awaiting clearance i e not finalised or in suspense When the notification is cancelled it is no longer associated with the entry so a new specific entry payment notification can be made Withdraw This is allowed when there is an overpayment or a payment that is no longer wanted e g the entry has been cancelled Withdrawal must be requested for the payment to be returned to the trader who made the payment Customs also require written withdrawal instructions from the account owner The details are not input to CHIEF since they must be signed by the account owner and if CHIEF generated a suitable advice trade software changes would be required to deliver it to the account owner It should be noted that notifications are kept on the system for a short while when they are no longer required and there is no payment to be withdrawn For example if the goods are seized or the entry is cancelled While they remain on the system they are returned by this transaction with a status of cancelled or finalised Since entries and notifications are independently purged from the CHIEF IES a notification with an unwanted or over payment could
75. n Min Segs Max Segs Forced Level Id in Set in Set New Page 1 a Transaction Details 1 1 N 1 2 3 4 CHIEF FAS PAYMENT CONTRA SUSPENDED at 15 00 a 5 DTI FASPWCSU on 07 05 2009 a 6 for ROLE a 7 page 1 LAST a 8 9 10 FAS Account EPU TURN NCC ERECT e a 1 a 2 Name a 3 a 4 a 5 a 6 ORIGINAL TRANSACTION DETAILS a 7 a 8 Customs Reference a 9 Posted on JNJ mJoc ks ipo a 20 a 1 SUSPENDED TRANSACTION DETAILS a 2 a 3 Agent Reference a 4 Amount a 5 Suspended On at 2 a 6 Order in Suspense a 7 8 9 30 END OF REPORT DTI FASACSUS 70 Issue 4 9 04 12 09 15 6 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 15 4 FAS SPECIAL WITHDRAWAL 15 4 1 Business Description Under exceptional circumstances you may be unable to notify a withdrawal from your general funds However a special withdrawal may be made by Customs if there is sufficient balance in the general funds In this case
76. ntry Reference Type Amount Date Reference Number Date Sk ee te CkCk Ck ck ck k kk kk KK aK fk fk ke KK lt aK fk fk KKK KK ts oer oo aK fk fk KKK C10059 End of Document RETURN RETU The above screen shows Payments and Withdrawals and contras thereof d DFAD Entry Related Transaction screen MP key 3 ROLE P DISPLAY FAS ACCOUNT DETAILS 07 05 09 09 30 FAACO2 1 1 FAS Account EPU TURN for Date x Entry Declarant i Transaction Details Number Date Reference MCD No Type Sta Date Amount Src Roe Koen aK fk fk e KK Master UCR ICR RRR HRT KTR RAR RR Addi dd A a KKKKKK KK KKK kk eee aK KK KKK KKKKKKKK aK fk fk e KK
77. ntry Versions LIEV Master UCR Display Consignment DCON 9 7 Cross field Validation Checks 1 Posted On Entry Reference Customs Reference When transaction details are required a Posted On date must be input When Posted On is supplied either Entry Reference or Customs Reference may be entered but not both END OF SECTION 9 Issue 4 9 04 12 09 9 5 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 10 10 1 10 2 10 2 1 10 3 DFSA DISPLAY FAS SUSPENSE ACCOUNT Business Description This transaction allows the transactions in your FAS Account s suspense queue to be viewed Entries in suspense awaiting specific entry payments can be viewed using LPWN see Section 14 Starting the Transaction The transaction mnemonic is DFSA Command line parameters may be provided in the following format DFSA p where p is the Priority Group This parameter may alternatively be input on the Parameter Screen Training Operational instances of FAS Accounts are not available in Training mode In order to utilise the functionality of this transaction in Training Mode training FAS Accounts must be created Document Data This section shows how the data for this transaction appears as a Document on the screen a Parameter screen ROLE P DISPLAY FAS SUSPENSE ACCOUNT 07 05 09 09 30 FAACO1 1 FAS Account EPU TURN x x Priority Group C10059 End of Document D
78. o defer to the account on their behalf FAS Account The Flexible Accounting System FAS supports accounts that are used in a similar way to bank current accounts with the exception that there is no overdraft facility A FAS Account can be provided for a trader who submits declarations at an EPU Traders can have a FAS Account at each EPU at which they submit entries The account is identified by the EPU number and the Traders TURN For Imports such traders are referred to 5 Paying Agents The account can be used for payments for entries submitted by the Paying Agent at the EPU and for post clearance adjustments made by the Paying Agent While the EPU of the account originally identified the Accounting Office and hence an associated EPU Daily Account from Release 28s1 all FAS Accounts will be controlled by the National Accounting Office EPU 190 and associated with the Daily Account for EPU 190 During the life of Release 28 FAS Accounts migrate from local to national control Paying Agents continue to use their current FAS accounts identified by their local EPU and TURN and can continue to control their own suspense queue but payments and withdrawals are made through the National Accounting Office The actual arrangements for getting money to Customs and receiving money from Customs at the National Accounting Office are not described in this document CHIEF only provides transactions to notify Customs of payments and withdrawals IEPN AEPN and
79. om Customs at the National Accounting Office are not described in this document Sections 3 3 and 12 3 Correct actions on the parameter screen Section 13 5 IPWN Agent Reference changed from optional to mandatory 25 05 2004 Changes as sidelined Section 9 Significant changes to DFAD 29 09 2004 Release 28s2 Section 9 3 b Backdrop changed to clarify the MCD and Non MCD totals Section 15 6 FAS Statement changes Issue 4 9 04 12 09 17 1 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE Date of IC No Details of changes Change 4 5 21 09 2006 Changes incorporated for Release 29 CN 296 01 HMC amp E replaced by HMRC throughout Changes for TID in Sections 3 AEPN 11 DSEC and 12 IEPN 13 05 2009 Changes as sidelined to bring document up to date and make it consistent with other documents 24 06 2009 CN 336 Amended AFOD screen to include FAS Statement Email address CN 338 Updated formats of FAS Adjustment Accepted and FAS Adjustment Suspended reports to show the Consignee ID against each of the Tax types that have been adjusted 4 8 17 11 2009 QC 2634 Section 14 1 Add note to point out that entry details will not be shown for a Specific Entry notification if the related entry has been purged from CHIEF IES 04 12 2009 Removed BT logo and BT specific details 17 2 Revision Record Revision Number C The above table is to be used for recording the incorporation of minor
80. or each input within the AFSQ Document details of the business use and the data which should be entered New Order This field is completed for each Entry in the suspense queue showing the new order in which it should appear within this queue When the screen is first displayed the current order appears as the default so only changes need to be specified There must be no duplicates in the New Order list but gaps in the number sequence are allowed Display Fields Details of displayed fields are given below FAS Account The FAS Account identified by your TURN and EPU EPU TURN Priority Group This is always 4 Priority Groups 1 2 and 3 can only be re ordered by Customs Entry The Number and Date of the entry at your EPU Number Date Entry Type The type of entry C 1 S SAD Downward Selection Fields The display transactions that can be selected from the displayed fields are defined in the following table Field Name Downward Select Action FAS Account EPU Display FAS Account Details DFAD FAS Account TURN Display Trader Details Entry Number Display Entry Version Details DEVD Cross Field Validation Checks None Issue 4 9 04 12 09 5 2 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 5 8 Report Structure and Layout 5 8 1 REORDER SUSPENSE GROUP ITEMS The structure of the document is Seg Seg Segment Description Min Segs Max Segs Forced Level Id
81. outlive the related entry 4 months except for automatically deleted pre lodgements In this case the FAS Notification number must be supplied and entry details are not displayed Training Operational instances of FAS Accounts cannot be accessed in Training Mode In order to utilise the functionality of this transaction in Training Mode training FAS Accounts must be created Starting the Transaction The AEPN transaction is invoked by typing the command code optionally followed by the required parameters on the command line in one of the following formats AEPN eeeeeee dd mm yyyy AEPN d d p p AEPN n n where eeeeeee is the Entry Number dd mm yyyy is the Entry Date d d is the Declaration UCR p p is the UCR part number n n is the FAS Notification number Issue 4 9 04 12 09 3 1 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 3 3 For example AEPN Causes the parameter screen to be displayed AEPN 123456A 6 5 7 Causes the details of the Payment Notification for entry 123456A on 06 05 2007 at your EPU to be displayed AEPN 123 Causes the details of the Payment Notification number 123 to be displayed Document Data This section shows how the data for the transaction appears as a Document on the screen a AEPN Parameter Input screen ROLE P AMEND ENTRY PAYMENT NOTIFICATION 07 05 09 09 30 FAACO1 1 EAS Account EPU TURN 7 RR RRR ER Entry Referen
82. pproval Number This is the identifier of a particular Trader s Deferment Account It must identify a valid Deferment Account Deferment Period This identifies the Deferment Period in the format MMYY for which the report is to refer Calendar Date It must be a valid date that is not greater than the current date or earlier than four months prior to the current date If omitted it will be defaulted to the current date EPU This is the identity of an Entry Processing Unit If input it must identify a valid EPU on CHIEF 8 7 Cross field Validation Checks None END OF SECTION 8 Issue 4 9 04 12 09 8 4 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 9 9 1 9 2 9 2 1 9 3 DFAD DISPLAY FAS ACCOUNT DETAILS Business Description This transaction allows you to display details of your FAS Account including current balances with options for displaying particular transactions The transaction can be invoked by downward selection from the FAS Account EPU field displayed by other transactions The transaction displays current details including balances for your FAS Account with options for further display of all transactions for a particular Calendar Day all transactions relating to an Import Entry on a particular Calendar Day all transactions relating to a Customs Reference payment or withdrawal and contra on a particular Calendar Day The Suspense figures are for transactions awaiting
83. r a period can be defined as well as the Guarantee Limit so Customs can control the total of liabilities irrespective of whether they are covered by a guarantee or not The extent to which payments need to be guaranteed depends on the tax type and the trader s approval rating for reduced guarantee security Under SIVA a trader may be approved to make deferred VAT payments without any guarantee or with reduced guarantee Reduced guarantee security may be introduced for other tax types A separate Approval Rating can be defined for each of the Revenue Headings Customs Excise and VAT The Approval Rating for a Revenue Heading determines the percentage of the revenue that must be guaranteed for a tax type that is defined to be in the Revenue Heading Where the goods are still under Customs control release is withheld if the Account or Guarantee balance available is insufficient to cover the liabilities CFSP Supplementary Declarations automatically override a balance failure because the goods are no longer on hand Each account is identified by a Deferment Approval Number DAN Tax Lines with MOPs F Deferred Outright Payment or Q Deferred Deposit are posted to the Deferment Account identified by the DAN quoted on the Entry When two DANs are quoted on the Entry Tax Types for revenues other than VAT with these MOPs are posted to the first account and VAT to the second Traders may defer to their own account and may authorise Declarants t
84. r required e g entry cancelled and no payment had been made In theory a W O or U notification could exist for longer than the retention period 4 months for the related entry on CHIEF IES If the entry has been purged then entry details will not be displayed FAS Amount The FAS Amount displayed is the amount of revenue due for the Entry to be paid via FAS and includes any deferred revenue transferred to FAS Consignee Id The Consignee Importer TID Declarant Id The Declarant TID ICS For an entry in suspense this is the intended ICS to be set on clearance For entries that are not in suspense it is the current ICS RAR The FAS RAR if the entry is in suspense A awaiting specific entry payment 7 awaiting general funds 3 6 3 Downward Selection Fields The display transactions that can be selected from the displayed fields are defined in the following table Field Name Downward Select Action FAS Account EPU Display FAS Account Details DFAD FAS Account TURN Display Trader Details DTDR Entry Reference EPU Display EPU DEPU Entry Reference Number Display Entry Version Details LIEV Declaration UCR Display Entry Version Details DCON Importer TURN Display Trader Details DTDR Declarant TURN Display Trader Details DTDR 3 7 Cross Field Validation Checks 1 Entry Reference Decln UCR part FAS Notification Entry Reference Decln UCR part or FAS Notification must
85. revisions into the document that is revisions issued as changed pages only This page must be retained in the document until such time as the complete document is re issued Issue 4 9 04 12 09 17 2 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 17 3 Configuration Management 17 3 4 Document Configuration 0 g Location of master copy Paper CHIEF Library Electronic System http aspireportal sites CHIEFT RANS Knowledge 20Manage ment 20 20Transfer Directory Redocumentation Project USM Filename USM260 Accounts Maintenance Trade User Guide doc Format Word 2003 h Suggested Distribution Project Library HMRC 17 3 2 Document Signatories Approver Author Signature Signature Name Jenny Arentsen Name Pradeep Agarwal END OF DOCUMENT Issue 4 9 04 12 09 17 3
86. try Reference EPU Number Date Declaration UCR part t C10059 End of Document VALIDATE ABORT VALI Entry Payment Details screen ROLE P INSERT ENTRY PAYMENT NOTIFICATION 07 05 09 09 30 FAACO1 1 FAS Account EPU TURN Entry Reference EPU Number Date x x Declaration UCR part KKKK FAS Amount KK Consignee Id Declarant Id Agent Reference C10059 End of Document VALIDATE COMMIT RETURN VALI The Expected Payment Means may be added with values defined so that postal cheque bankers draft payment can be separated from electronic CHAPS BACS payment This field would also be added to the Payment Notification Issue 4 9 04 12 09 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 12 4 12 5 12 6 12 6 1 c Entry Payment Confirmation screen ROLE P INSERT ENTRY PAYMENT NOTIFICATION 07 05 09 09 30 FAACO1 1 FAS Account EPU TURN Entry Reference EPU Number Date x Declaration UCR part RARER RA KAKA CK OE C
87. uld be supplied along with the FAS Account and Entry Reference with the payment The transaction produces a single copy of the FAS Payment Notification advice for Customs While you do not have to sign a payment notification a specific indemnity may have to be provided to Customs along with the payment Starting the Transaction The IEPN transaction is invoked by typing the command code optionally followed by the required parameters on the command line in one of the following formats IEPN eeeeeee dd mm yyyy IEPN d d p p where eeeeeee is the Entry Number dd mm yyyy is the Entry Date d d is the Declaration UCR p p is the UCR part number Issue 4 9 04 12 09 12 1 CHIEF PROJECT USM 260 12 2 1 12 3 For example IEPN IEPN 123456A 6 5 7 Causes the payment details screen for entry 123456A on 06 05 2007 at your EPU to be displayed Training ACCOUNTS MAINTENANCE TRADE USER G Causes the parameter screen to be displayed Operational instances of FAS Accounts cannot be accessed in Training Mode In order to utilise the functionality of this transaction in Training Mode training FAS Accounts must be created Document Data This section shows how the data for this transaction appears as a document on the screen a Parameter screen UIDE ROLE P INSERT ENTRY PAYMENT NOTIFICATION 07 05 09 09 30 FAACO1 1 FAS Account EPU TURN w x x w x Payment for En
88. unds and pence you wish to withdraw from the general funds of your FAS Account 13 7 Cross Field Validation 1 Payment Amount Withdrawal Amount Either the Payment Amount or the Withdrawal Amount must be supplied but not both Issue 4 9 04 12 09 13 3 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 13 8 Report Structure and Layout 13 8 1 FAS PAYMENT WITHDRAWAL NOTIFICATION The structure of the document is Seg e Segment Description Min Segs Max Segs Forced Level Id in Set in Set New Page 1 N 2 Payment Details 0 1 N 1 2 3 4 CHIEF FAS PAYMENT NOTIFICATION at 15 00 5 DTI FASPN on 07 05 2009 6 for CUSTOMS ROLE 7 page 1 LAST 8 9 10 FAS Account EPU TURN kkk kk ck ke ke ke ke ke ke ke x a 1 a 2 ACCOUNT OWNER a 3 a 4 Name a 5 Address a 6 a 7 a 8
89. unt EPU TURN wx x x x x x for RLBATCH a from dd mm yyyy hh mm to dd mm yyyy hh mm page 7 LAST a CLEARED ENTRIES g 1 Date Declarant Ref MCD Amount MCD No Total Amount Src Entry Number Date Master UCR ICR over under ww fk fk e KK Sk KK h N aw RK fk ke KK fk fk ke KK aK KK KKK KKKKKKKKKKKKKKKKKKKKK aK fk fk ke KK aK fk fk e KK END OF REPORT KKKKKKKKKKK KK KKKKKK KKKKKKKKKKK KK KKKKKK DTI FWS KK h KK KK KK
90. y posted to the account FAS Payment Contra Suspended Report is produced when a contra payment is posted to the account and the balance is insufficient In this case the contra transaction has been placed in Suspense 15 3 2 Report Structure and Layout 15 3 2 1 FAS PAYMENT WITHDRAWAL CONTRA ACCEPTED REPORT The structure of the document is Seg Seg Segment Description Min Segs Max Segs Forced Level Id in Set in Set New Page 1 2 3 4 CHIEF FAS PAYMENT WITHDRAWAL CONTRA ACCEPTED at 15 00 a 5 DTI FASPWCA on 07 05 2009 a 6 for ROLE a 7 page 1 LAST a 8 9 10 FAS Account EPU TURN aes Ks EERE REE EERE a 1 a 2 Name KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK a 3 a 4 a 5 a 6 TRANSACTION DETAILS a 7 a 8 Agent Reference x a 9 Type a 20 Amount a 1 Posted on RY a 2 a 3 Customs Reference a 4 5 6 7 END OF REPORT DTI FASPWCA 70 Issue 4 9 04 12 09 15 5 CHIEF PROJECT USM 260 ACCOUNTS MAINTENANCE TRADE USER GUIDE 15 3 2 2 FAS PAYMENT CONTRA SUSPENDED REPORT The structure of the document is Seg Seg Segment Descriptio

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