User Guide - Recruitment Process Outsourcing
Contents
1. St Mungos Recruitment Service St Mungo s Recruitment Service User Guide Raising a role Opening doors for homeless people How to raise a role 1 Toraise arole select the Administration tab from the menu bar at the top of your screen 2 You are then taken to the Administration overview page 3 To raise a role select Job which will produce a new toolbar From this select New Figure 1 Figure 1 Administration Temporary Permanent Administration Delegates Ce 4 A New Starter form appears From this page you are able to select a job template from the dropdown box that will best fit your position 5 Select a Directorate from the dropdown and click Select you will only have available options that are relevant to your area Figure 2 Figure 2 New Starter Form Please select a Directorate Please Select Sek Please Select 6 Select a Team from the dropdown and click Select Figure 3 Figure 3 Magellan House Oxford Your IP Address is 21 7 Select a Job Title from the dropdown and click Select Figure 4 Established roles will appear in the dropdown If a role you are want to raise does not appear select Non Established Post Your role will be submitted for approval by the Director and HR For further information please refer to the Temporary Recruitment Flowchart Figure 4 Please select a Job title from the following list eee ee eee ee SPWKO952. ee Project Worker Tina Roberts 8 Select which recruitment type you would like to recruit Figure 5 Figure 5 I would like to recruit a Please Select Please Select Temporary Worker Permanent or fixed term worker 9 Once you are happy with your selections press the Confirm button 10 You are then taken to the New Starter Form page Figure 6 Figure 6 J location Magellan House re Reirospectiwe Recmsiment 7 pisace read this document for rules around retraspecthe recruftment Fest Track Postion T piesa read this document for nukes around fast track recrument Feme note Get once submitted Gre fom will go Grectly bo HR and be reread fo eeue E oe within Soe standand tenn Reese add an skima requirements whch may fall outsade of Gre current mle profile of S0Mungos standard tems bo Gre any other Bow for HA to review Fiesse mete 25 2 secure mere oe ll be logad cat fhe S oes of et ee You F akha a 217 SL 11 You will need to complete this form please ensure you fill in the following details Template using your background rates Start and End dates Job description CRB Checks On call Rota Driving License Access to car for work Work pattern Any other information you wish to include 12 Retrospective Recruitment when a role has been filled out of hours by an external agency To notify PPS of a retrospective recruitment select the tick box within the Retrospect
3. ive Recruitment tab A dropdown tab will appear Figure 7 Figure 7 Retrospective Recruitment Please read this document for rules around retrospective recruitment Candidate Name Joe Bloggs Supplier Catch 22 lt 13 Enter the name of the candidate who filled the role PPS will upload the candidate to their system 14 Select the supplier from which the candidate was supplied from using the dropdown PPS will then contact the supplier on your behalf 15 Fast Track if a role needs to be filled within a day e g within 3 hours it can be fast tracked through the approval process The role will skip HR approval and be sent directly to PPS who will begin sourcing immediately To fast track a role select the tick box within the Fast Track tab Figure 8 Figure 8 Fast Track Postition Please read this document for rules around fast track recruitment 16 If you are happy with your selections press Submit to HR for approval An established role will be approved by HR whilst a non established post will require approval from the Director and HR 17 To cancel your request select Cancel request 18 You are then taken to the Administration page Figure 9 Figure 9 Administration Delegates Job Your new bid starter form has been successfully entered onto the system and will now proceed through
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