WARPit User guide for Acquiring and Uploading Items
Contents
1. list If the item is likely to require transport by another service such as Estates amp Buildings a clearly written typed adhesive label with this reference number must be attached in a prominent position You can pre load resources onto the system and they will not be advertised until you specify but remember to complete the resources upload as soon as you know they are going to be available 10 Please try to keep resources on the system for as long as is possible to increase the opportunity for redistribution 11 Add a deadline for the final date that you wish the resources to be moved by Uploading images 12 Include an image wherever possible this will greatly increase the likelihood of the item being selected and reduce enquiry phone calls Up to 5 images can be uploaded per item 13 Select the green Upload Image button Upload Image 14 Browse your folders and select the correct image 15 Wait for the picture to load Images with low resolution load in the quickest 16 Hover your mouse over the image to move the cropper 17 You can adjust the size of the crop 18 Click crop image The image will then be uploaded a Crop Image 19 You can also upload uncroped image in its original size by selecting Upload as is Help and assistance 1 Please contact estates warpit glasgow ac uk if you have any issues with WARPit and require further information or assistance 2 You can also use2. the feedback form on the bottom of the page to share your thoughts on the WARPit system Feedback form Name Comments Asset Registers 1 Please remember to update your asset register to reflect your donation acquisition 2 Please remember to notify IT Services of movement of equipment purchased provided by them
3. you check with the member of staff who uploaded the item if there are any measures required before equipment can be reused and ensure the recipient is made aware of this information it is the responsibility of the claimant i e the person requesting the item not the purchasing officer to make sure it is safe to use as with any other new or used piece of work equipment Completing the transaction 8 The system will send you a reminder to pick up an item until you change the status of the item to collected Please do this via the WARP IT regular roundup message or via the menu on the left hand side My Claims Items need to collect Items have collected Uploading underused or surplus resources 2 3 4 5 6 7 8 9 Log in using password Select Add an item in the left hand menu Fill in the upload form If you want to loan an item out select Loan If you want to donate an item select Give away Pick a category and sub category Most items are catered for so please check carefully before selecting other Add as much detail as possible You must describe the item accurately especially any measure that may be required before equipment can be reused minor repairs replacement parts calibration etc Use the free text box to add specifics Make a note of the WARPit reference number allocated to the item you can find this next to the image in the Active Items
4. you claim an item please take note of the item s reference number which can be located underneath its title This is of primary importance since it is the main indicator of the numbered furniture currently held in Govan furniture store Please quote this number when you submit your job request at Estates amp Buildings helpdesk Filter your Search Storage All 259 ees Item Image Chairs 93 Storage 88 Reception furniture 6 Organisation University of Glasgow Textiles 0 clea Sports equipment 0 Dimensions 44w x 60d x 70h cm Cafe kitchen Condition R E gia h Location Govan furniture store Gardening 0 Comes with a with key Medical Supplies 0 Field Equipment 0 Stationery 0 Quantity 1 available Building Materials 0 Musical Instrument 0 Tools and machinery 0 Medical or Hospital ward Claim Now equipment non electrical 0 Fixtures and fittings 0 Incentives Prizes 0 Bedroom Furniture 1 Please Choose v 2 Ask a question about this item Play Equipment 0 Claims are made on a first come first served basis Only claim items which you require for your work activities If you are not sure use the Ask a Question facility If you require the item hit the green Claim button This will send a message to the owner s local Agresso Purchasing Officer 6 7 You will also receive an Email message with further instructions on how to collect the item Make sure
5. WARRT User guide for Acguiring and Uploading Items Sign up 1 2 Visit https www warp it co uk UniOfGlasgow Hit the green Register Now button Register Now Fill in your details Agree to the Terms and Conditions You can read a summary guide Advertising Guide You will receive an acknowledgement Email Await approval this is a security measure You will then receive an approval email with log in details and further instruction You will then be able to search for items and give away or loan out items Finding items 1 2 3 4 5 6 Standard search Log in using password A basic search is carried out using the green search button in the top right corner Resources within our University will be displayed If required you can make more accurate searches using the free text box search function or the menu on the left hand side Wish List If you cannot find an item you are looking for you can add it to your wish list which is located in the left hand side menu Click View my list and select section and subsection from the dropdown menus Click Add item to secure it in your wish list My Wish List View my list You will then receive a priority message if the item becomes available e WARP IT Roundup 7 The organisation WARP IT system sends out a regular roundup of activity on the portal As a default this is sent every day You can change it to weekly or switch it off dependin
6. g on requirements Bear in mind those who receive daily roundups get first notifications of new items on the system 8 You can view and claim new items that are listed via the roundup 9 To change the frequency of the Daily Roundup a Log into WARPit using the username and password provided b Inthe bottom left of your landing page find Profile Profile Sign out c Select Edit your details d Click on the drop down menu in middle right of screen Telephone 9987897 Roundup Email None Profile Image e Select daily weekly or none f Click save changes Don t forget to save changes If you do not save changes the system will not know you have changed your settings Please keep in mind that WARPit is first come first served so if you do turn off the daily emails you have less chance to claim resources Please note the system will still send you emails if you have items that still need collecting You need to change the status of the claimed items to collected You will know that you need to collect an item because it will be detailed in the daily round up Awaiting Collection es ltems that need to be collected t Filing cabinet 4 drawer x 1 Organisation University of Herts Listed By Bo Liu Claiming items 1 2 3 4 5 After searching for items click on the item image for further details Hit the claim button if the resource is required Before
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