online assessment user guide
Contents
1. Invigilated exams Reset Filters Active Centre Name y Qualification y Exam Name y Start Date r End Date y Start Time v End Time y Number of Ca Date Created Y r Created By y Status r Invigilated y O Johns Test Centre L1 Functional Skills English 61 Functional Skills in English at Level 1 Writing 21 02 2014 21 02 2014 00 00 00 23 59 00 1 21 02 2014 John Test Locked No 8 Group by session Show each candidate Key Valid Exam Invalid Exam diria gt lt Delete Exam e Assessments that are locked will appear on the Invigilation screen whereas if an assessment is editable it appears in the Exams Schedules screen as shown in the screen shot to the left e To editan assessment when editable select your candidate and click the Edit button this brings up the wizard and you follow this to make the required adjustments to the assessment If you ve scheduled an exam which is no longer needed you can delete it from this screen You may find this helpful to keep your records up to date and accurate You ll only be able to delete an exam while it s in an editable state before the start of the exam window There are 2 methods to delete exams either delete the actual exam itself or delete individual candidates from exams 18 ncfe Deleting individual exams Are you sure you want to delete the selected scheduled exam s Oc e Select the button Group by session highlight your exam and click the2. 2014 All Rights Reserved The assessment is downloaded from the Invigilate screen and this is done by launching the Secure Candidate software by clicking on the icon on the laptop or data key being used to sit the assessment Once the software is launched there s an option called Show Admin where you can login using your normal username and password This then takes you to the Invigilate screen Assessments don t appear on the Invigilate screen until the start time of the assessment window is reached This means that if you are scheduling an assessment for remote assessment you need to set the start time early enough to give yourself time to download the assessment Anyone who s going to download remote assessments will need to have the Invigilator user role as part of their user account You also need to upload the candidate results before the end of the scheduled assessment window if you don t do this the candidate results will not be retrievable Please see the section Uploading the results from a Laptop for more information 28 ncfe Scenario You re going to deliver a remote assessment on 8 May 2014 at 9am and you want to download the assessment the day before so that you have time to travel to the remote site You should schedule the assessment to start on 7 May 2014 at 9am and finish on 9 May 2014 at 5pm The assessment will then be available to download from 9am on 7 May Your candidates will be able to sit the exam
3. A Johntest Log Out ESSurpass Users Candidates Cohorts Exam Schedules Invigilation Keycodes Results My Profile Technical Contact Centre IT Admin ncfe SecureAssess Gi Johntest Log out EH Surpass Home E Candidates Exam Schedules Invigilation Keycodes Marking Moderation Results My Profile Exams Admin nefe secureAssess sohnrest Logout Surpass ome Candidates Exam Schedules Invigilation Keycodes Results My Profile Tutor ncfe SecureAssess Q Jobnrest Log out Surpass ome ERE Exam Schedules Invigilation Results My Profile Invigilator ncfe SecureAssess A Jobnrest Logout Surpass Standard User ncfe SecureAssess Q sohntest Log out Surpass As you can see only the Centre Admin role has a user s screen and is able to set up other user accounts However if your Centre Admin wishes to amend their account please contact NCFE and your Centre Support Assistant will be able to help ncfe Searching Most of the screens take the form of data tables and there can be quite a lot of information to look through so each screen has a search bar at the top of each column The search option is available by selecting the drop down arrow next to each column title and filling in the search field When you re happy with the search criteria press the magnifying glass icon to search If you need to clear the search history you can select Reset Filters from the search bar y Forename quam Anh
4. Creating and Managing Users Creating New Users Your Centre Admin user will be able to add new users for your centre and select what access they have This is done through the Users Powered by A JohnTest Log Out E r ncfe SecureAssess Surpass Home ers Candidates Cohorts Exam Schedules Invigilation Keycodes Marking Moderation Results My Profile Marking Void Exam Moderation Management y Surn y For v Username v Centres List v Qualifications List v Roles y Expiry D v DP Davies John johndavies User is associated with more than 10 centres Please view user details for list of centres User is associated with more than 10 qualifications Please view user details for list of qualifications Board Admin Centre Admin Centre IT Admin Exams Admin Invigilator Standard User Tutor Board only Centre Role 17 02 2024 B Murphy Alex AMurphy Johns Test Centre User is associated with more than 10 qualifications Please view user details for list of qualifications Centre IT Admin 17 02 2024 Pe Newt John johntestnewt Johns Test Centre User is associated with more than 10 qualifications Please view user details for list of qualifications Board Admin Centre IT Admin 17 02 2024 l gt Riggs John Johntestriggs Johns Test Centre User is associated with more than 10 qualifications Please view user details for list of qualifications Tutor Board only Centre Role Centre Admin Centre IT Admin Exams Admin Invigilator Standard User 17 02 2024 g
5. Delete exam button e Be aware if you do delete an exam using this method it deletes the exam for each candidate booked onto it e Removing an individual candidate from exam Click Show each candidate highlight your candidate and click the Edit exam button This brings up the Schedule Exam wizard which you follow through until you come to the list of candidates scheduled onto the assessment At this point you can un tick the candidate you wish to remove 19 ncfe Printing invigilation packs e You can print off an invigilation pack by highlighting the relevant exam and choosing Print Invigilation Pack from the bottom right of the screen Once selected you ll be given the option to Create Invigilation Pack using the selected exams Create Invigilation Pack using selected exams Create Invigilation Pack using the wizard Please choose the questions you require for printing W Candidate Assessment Keycodes A Supervisi n Report F NCFE Online Assessment Candidate Slips One Keycode per page Multiple Keycodes per page Cancel Once this has been selected you ll be shown the following screen This screen will give the option to print invigilation packs for an individual exam You ll be given the option of choosing to print candidate assessment Keycodes Supervision reports and candidate slips with one or multiple Keycodes per page Once these option have been selected choose Finish and the relevant files will open
6. Delivery Review Exam Name NCFE Functional Skills Qualification in Maths at Level 1 Qualification Name L1 Functional Skills Maths Start Date 21 02 2014 21 02 2014 00 00 End Time 23 59 Will create a single script for all the candidates Candidates Online ID Surname Date of Birth Forename A The Candidate s will only require a Keycode for this exam Edit Duration O O O Duration O O The final screen lets you review your choices If there s anything you need to change you can select Back to change it You can grant extra time to a candidate for this assessment only To do this select the candidate and click the Edit Duration button Candidate Exam Details Candidate Alex Murphy Online ID Standard Duration 120 mins Pre registered Additional Time None A 150 mins 25 00 extra Duration Reason Extra time only learning difficulties v Adjust the slider to the duration you want select a reason from the drop down menu then select OK If you require more time for a candidate than you re able to give using this screen please contact your Centre Support Assistant Once you re happy with your assessment select Finish The assessment will now appear on the Exams Schedules screen 16 ncfe Powered by nc e el JohnTest2 Log Out Surpass e Home Candidates me Invigilation Keycodes Marking Moderation Results My Profile a C Only show exams created byme _ Invigila
7. NCFE Level 1 Adult Literacy candidates could be grouped together or all of your Year 9 candidates et e This is the cohorts screen before any cohorts have been set up ncfe secureAssess cohorts you create will appear on the left bia pan anaes Ea e Candidates at your centre will appear on the right to be selected and added to a cohort e You can create cohorts within cohorts and the same candidate can belong to a number of cohorts at the same time Select Create Cohort to get started A form will appear name your cohort and give it a description then select OK ncfe ncfe SecureAssess Home U Candidates Exam Schedules Invigilation Keycodes Marking Moderation Results My Profile gt Johns Test Centre Available Candidates Current Candidates em os O Pow red by A Johatest Log Out Surpass Marking Void Exam Moderation Management candidates removed 3 candidates in page No candidates added 0 candidates in p Please note deleting a cohort you ve created doesn t delete your candidates only the cohort You ll see the new cohort appear on the left hand side of the screen Click on the new cohort and the right side of the screen will display a list of candidates at your centre The right side of the screen is where you can add and remove candidates The arrow buttons in the centre move selected candidates into or out of the cohort The double arrow will move everyone in the list The left
8. Name y Start Date fv End Date Start Time End Time y e 3R95XCA8 Smith Bobby PIRATE4b24152c6c5a4e44bldcaeddcelefa4f L1 Functional Skills English 61 Functional Skills in English at Level 1 Writing 18 02 2014 18 02 2014 00 00 00 23 59 00 Q B76L2HA8 Murphy Alex L1 Functional Skills English 61 Functional Skills in English at Level 1 Writing 21 02 2014 21 02 2014 00 00 00 23 59 00 Q ERYY64A8 Riggs John L1 Functional Skills ICT 63 Functional Skills in ICT at Level 1 21 02 2014 04 04 2014 00 00 00 23 59 00 Q AKUFQYA8 Murphy Alex L1 Functional Skills Maths 59 NCFE Functional Skills Qualification in Maths at Level 1 21 02 2014 21 02 2014 00 00 00 23 59 00 Q HXTMSCA8 Riggs John L1 Functional Skills Maths 59 NCFE Functional Skills Qualification in Maths at Level 1 21 02 2014 21 02 2014 00 00 00 23 59 00 gt II ET O Each candidate s Keycode is available on this screen You can use Print Keycodes to produce a report listing Keycodes for an assessment or multiple assessments 23 ncfe Results e The Results screen allows you print reports for completed assessments Each line on the screen is an individual candidate assessment e You can print reports for an individual candidate or for several candidates at once e Only completed assessments will appear on the results screen There are 3 reports available that you ll use e Summary alist of all the selected candidates and their results e Candidate Breakdown a feedback report to let you
9. again and upload the results to NCFE e Open the Secure Candidate Software on the laptop the assessment was sat on e Once the software is launched leave it for 10 seconds as there is an auto submit feature built into the candidate software which uploads the candidate s result e Close the Secure Candidate Software e Log into the Online Assessment system as normal e Select the Results screen your candidate s result will show lf you ve had problems using the automatic upload these results can be uploaded manually e Log into the admin feature of the Secure Client e Highlight the exam in question e Select Upload results If you re still having issues when attempting to upload the results please don t hesitate to get in touch with your Centre Support Assistant on 0191 239 8000 31 ncfe Using remote assessments with USB data keys In addition to downloading assessments onto laptops for advanced caching assessments you can download assessments onto USB data keys They can then be used to sit remote tests without the need for an internet connection or the Secure Candidate Software being installed on the PC the candidates sit the assessment on as the software will be launched directly from the USB data key Preparing the USB data key Before you download a candidate s scheduled assessment to a data key you need to prepare the data key so that the Secure Candidate Software is copied onto it e Insert data key into USB
10. all in page button at the bottom of the screen e This list will show any candidate registered at your centre on the qualification you re scheduling an assessment for e You can also select a cohort from the list on the left and enter candidates from there e Select Next Please note Your centre users will also appear in this screen this gives you the option to book yourself onto practice assessments 14 elect Centre Select Qualification amp Exam Set Date Select Candidates AN The Candidate s will only require a Keycode for this exam This system has the facility to set a PIN against the assessment this is known as setting the assessment to be invigilated However if you do this you ll require an Invigilator to enter the PIN onto each workstation in addition to the candidate then entering the Keycode password they ll be given This facility isn t set to default so you dont need to use it However to use this functionality you must tick the Schedule for Invigilate box Click Next Please note n this section of the Schedule Exam wizard there s always a message present to indicate The candidate s will only require a Keycode for this exam However if you select the Schedule for Invigilate button this changes to The candidate s will require a Keycode for this exam and an Invigilator to unlock it or set a PIN 15 Select Centre Select Qualification amp Exam Set Date Select Candidates
11. at this point by ticking the Special Requirements box This will grant the candidate 25 extra time on any assessment they sit If you want to limit the candidate to extra time on just a single assessment you can set that at a later stage In these cases leave the Special Requirements box empty When you select OK the pirate candidate will be created and you ll be able to see them on the Candidates screen They can be entered for assessment straight away ncfe Editing Candidates Select a candidate from the list on the Candidates screen and select Edit Candidate This will open the same screen as the create candidate screen above The edit screen lets you add or remove the tick in the Special Requirements box You can also retire the candidate by ticking the relevant box at the bottom of the screen This removes the candidate from NCFE Online Assessment but doesn t delete them from our database You won t be able to edit any other candidate details on this screen If you want to change a candidate s name or date of birth please contact your Centre Support Assistant Creating and Managing Cohorts Creating Cohorts Cohorts are a feature of the NCFE Online Assessment administration system They allow you to create groups of candidates in the system so that it s easier to manage large numbers of candidates and enter them for assessments together Cohorts are very flexible so you can create groups in any way you wish eg all of your
12. candidate appears on the online assessment system rather than creating a pirate candidate If you ve a registered candidate and a pirate candidate this may cause duplicate registrations ncfe Candidate Details Y Auto Generate a SSCS Username Forename Middle Name Surname Ward Date of Birth 1 v January v 1984 gt a Online ID Y Auto Generate ULN Gender Male Female 8 Unspecified Ethnic Origin Select ethnic origin Contact Details Address Line 1 Address Line 2 Town County Select county Country England Email Phone Expiry date Special Requirements _ 21 02 2024 Associated Qualifications AD E H IL MP QT u z L2 Award in Cleaning Principles L2 Certificate in Cleaning Principles L2 Functional Skills English L2 Functional Skills ICT L2 Functional Skills Maths L2 Key Skills ICT L2 KS Application of Number L2 KS Communication Select Deselect all Associated Centres y 1 33 bL V Johns Test Centre Y Select Deselect all 1 1 EB EN This shows a pirate candidate ready to be created You should tick both boxes labelled Auto Generate but don t type in the field next to them Fields with an asterisk are mandatory Associated Qualifications lets you select which qualifications the candidate will be able to sit assessments for Please only tick one qualification for each record created You can grant the candidate 25 extra time
13. exams button Find your candidate s assessment select it and click the download button Close the client your assessment is now downloaded to the USB data key Now that you ve prepared your data key and downloaded the scheduled assessment you re ready to take the USB data key to the candidate for them to sit their test Please note as you now have the software copied onto the USB data key the candidate won t need this installed on their PC to sit their assessment and they now won t require an internet connection When the candidate is ready to sit their assessment insert the USB data key into their PC go to My computer and access the data key Once you ve accessed the data key double click the file named Secure Client Initial Run this runs a quick diagnostic check of the data key then launches the Secure Candidate Software The candidate then logs in with their Keycode and sits their assessment 33 ncfe Uploading the results from a USB stick Once the assessment has been completed you need to upload the candidate s results from the data key when you get back to your centre Insert the data key into a USB port of a PC with internet connection Go to My computer and access the data key Double click on the file named Secure Client Initial Run this runs a quick diagnostic check of the data key then launches the Secure Candidate Software Once the Secure Candidate Software has been launched leave this open for at least 10
14. list shows candidates available to be added the right list shows candidates added to the cohort You can select multiple candidates using shift and control keys Once you ve added candidates to your cohort clicking the Apply button at the bottom of the screen will bring up a prompt screen asking you to either save your added candidates to the cohort or cancel 11 ncfe Scheduling and Managing Exams Powered by JohnTest2 Log Out r ncfe secureAssess Surpass Home Candidates ram Schedules Invigilation Keycodes Marking Moderation Results My Profile C Only show exams created by me _ Invigilated exams Reset Filters Active Centre Name y Qualification v Exam Name y Start Date y End Date fv Start Time fv End Time v Number of Ca Date Created Y r Created By Status v Invigilated y Md Johns Test Centre L1 Functional Skills English 61 Functional Skills in English at Level 1 Writing 21 02 2014 21 02 2014 00 00 00 23 59 00 1 21 02 2014 John Test Editable No p by session Show each candidate mp d ii m ran cc Create Exam The Exam Schedules screen allows you to set an exam up and enter candidates as well as setting additional time requirements and printing paperwork The screen will guide you through the whole process The Exam Schedules screen will show you a list of any assessments you set up with the usual search bar at the top and a number of buttons at the bottom right In the status
15. seconds it has an auto upload feature and uploads your candidate s result Close the Secure Candidate Software and unplug the data key Log into the Online Assessment system and go to the Results screen your candidate s result will show If you have problems using the automatic upload these results can be uploaded manually To upload the results manually please follow the steps below insert the data key into a USB port of a PC with internet connection go to My computer and access the data key double click on the file named Secure Client Initial Run this runs a quick diagnostic check of the data key then launches the Secure Candidate Software log into the admin feature highlight the exam in question select Upload results 34 ncfe Resilience caching assessments NCFE Online Assessment has a function which means that if a PC crashes while candidates are sitting an assessment they can log back in and continue from where they left off Also if there s an interruption to your internet connection during an assessment the candidate will be able to continue as if nothing had happened As long as the internet connection is restored before the end of the assessment the results will be uploaded automatically to NCFE as normal If the internet connection is still offline when the candidate completes their assessment the candidate will see their provisional result on screen but the results won t have been uploaded to the NCFE Online
16. see details of the candidate s performance against each learning outcome e Results Slip individual candidate results on slips which can be given to the candidate To obtain the Summary Candidate Breakdown and Results slips you need to the use buttons on the bottom right of the results screen as shown above e For each of the 3 reports you can use 2 methods to obtain them either printing them using the wizard to print reports for a selection of candidates who sat an assessment within a certain assessment date and time range or actually highlighting a candidate or multiple candidates on screen e To print reports via the wizard click on the required report button you want the report ie Results Slip Candidate Breakdown or Summary to bring up the wizard 24 ncfe Select Centre Select Qualification amp Exam Select Date Select Candidates Select Centre Q Clear gt a Select Centre Select Qualification amp Exam Select Date Select Candidates 1 Select Qualification Q Clear L1 Adult Numeracy L1 Functional Skills English L1 Functional Skills ICT L1 Functional Skills Maths L2 Adult Literacy L2 Adult Numeracy 2 Select Exam Q Clear e Above is the Results wizard the first step is to select your centre and choose Next e Select the qualification you want to produce the report for and select the live or practice test below in the second window e Depending on the type of exam the candidate is
17. third button at the bottom right of the Users screen Select the user you want to reset the password for and select Reset User s Password The user will receive an email with their new password ncfe Creating and Managing Pirate Candidates Creating Pirate Candidates The Candidates screen will show any of your candidates who are registered against a qualification with an online assessment Candidates registered on the NCFE Portal will appear online one hour from registration and will be available to be entered for assessments If you need to enter a candidate faster than that you can enter them as a Pirate candidate using this screen Select the Create Candidate button and a form will appear in the middle of the screen nefe secureAssess Active Y r Surname b smith b Smith b Smith Cohorts Exam Schedules Invigilation Keycodes v Forename v Online ID mark PIRATEd2191bf026d746aca4faab66f6fe82cb John PIRATE2415748785a04b528e562002d38de6ce Ryan PIRATE60e8afc14e72449fb2f99c38f614c628 Marking Moderation v ULN Results My Profile Centres List Johns Test Centre Johns Test Centre Johns Test Centre gt TIT Powered by E Surpass Q JohnTest Log Out Marking Void Exam Moderation Management v Qualifications List v L2 Adult Numeracy L1 Adult Literacy L2 Adult Numeracy Upload Candidates Please note f you ve already registered your candidates through the Portal please wait until your
18. Assessment system The results will be stored on the PC used to sit the assessment As the candidate software has an auto upload function built into it once internet connection is restored simply re launch the candidate software on the PC the candidate was using and the software auto uploads any results that haven t been uploaded yet 35
19. can also change your password to something memorable on this screen Personal Details _ User Details Contact Details User Name JohnTest2 de Address Line 1 Q6 Forename John de Address Line 2 Middle Name Town 06 Surname Test County Greater London Y Date of Birth 1 Country England v January Y Fost Code 1384 Emiail johndavies ncte org uk il Phone 07989623658 Gender Male Female Unspecified e This is the My Profile screen You can edit any of the fields except User Name Make the change you need then select the Change My Details button e Select the Change My Password button to open up a new form Enter your current password in the first box type your new password in the second box and confirm it in the third box 21 ncfe Remote ssessments The Remote Assessment system is a way to manage assessments that you want to deliver remotely away from your main site You can use Remote Assessment in 2 ways either downloading assessments to laptops to take out to candidates or downloading assessments to USB data keys Scheduling remote assessments There s no special process for scheduling remote assessments to sit remotely as this is the same as scheduling any assessment However there are a few things to be aware of Log In ncfe SecureAssess Please enter your exam Keycode Show Admin Download exam o take later Preferences Check Audio and Video Surpass d 2001
20. column a status of Editable means you can still amend the details of the assessment Locked means the exam has reached its start time so can t now be changed Note the key at the bottom of screen where it shows a green tick and red cross denoting if an exam is valid or invalid these will appear next to any scheduled exam in the far left hand column lf a red cross appears next to an exam when it s due to start it means there s an issue with the assessment and you ll need to contact your Centre Support Assistant immediately To begin scheduling an assessment select the Create Exam button at the bottom of screen A wizard will appear which will guide you through the process 12 ncfe Scheduling Exams At each step of the Schedule Exam Wizard you select the option you want and then select Next to move on You can always select Back to return to previous steps or Cancel to close the window Select Centre Select Qualification amp Exam Set Date Select Candidates Delivery Review Select Centre Select Qualification Exam Set Date Select Candidates Delivery Review Select Centre a Clear 1 Select Qualification Q L1 Adult Literacy L1 Adult Numeracy L1 Functional Skills English L1 Functional Skills ICT L2 Adult Literacy gt l e Laa 1 2 Select Exam Q Practice NCFE Functional Skills Qualification in Maths at Level 1 Cancel Next Cancel e Select your centre and choos
21. ctional Skills in English at Level 1 Reading YZ346BA8 Johns Test Centre L1 Functional Skills English 61 05 03 2014 05 03 2014 00 00 00 23 59 00 John Test No 60 EX E PIRATEOT No e Functional Skills in ICT at Level 1 ERYY64A8 Johns Test Centre L1 Functional Skills ICT 63 21 02 2014 04 04 2014 00 00 00 23 59 00 John Riggs No 120 e Functional Skills in English at Level 1 Writing 3R95XCA8 Johns Test Centre L1 Functional Skills English 61 18 02 2014 18 02 2014 00 00 00 23 59 00 Bobby Smith PIRATE4b24 No 80 ommno You ll now see the Invigilate screen and any assessments available will be listed each line is an individual candidate assessment e Select the assessments which will be sat on that laptop Assessments which can be downloaded will show with an R symbol to indicate they are ready e Select Download e A confirmation box will appear Select Close Download Screen to proceed e Select Logout e Close the secure client software return to the administration console e You can now take the laptop to your remote site and the candidate can log in using their Keycode and sit the assessment as normal They ll see the lose Download Wind ik Le cS provisional result on screen at the end of the assessment as normal The exams are downloading Click Close Download Window to 30 ncfe Uploading the results from a laptop Once the assessments have been completed and you re back at the office you can connect the laptop to the internet
22. e Next e Select the qualification you want to schedule an assessment for from the top window e Once you ve selected the qualification you can then select from the window below whether you want to schedule a live exam or a practice exam 13 Select Centre Sele A ifica P ram Select Can ates Delivery eview a n e Select Centre Select Qualification amp Exam Set Date Select Candidates Delivery Review Select Centre Select Qualification amp Exam Set Date Select Candidates Delivery Review Start Date 53 92 2014 as Online ID Forename Surname Date of Birth Selected Multiple day exam Note The start amp end times are times between which the exam can be taken for each day specified above This exam is available to be scheduled between 00 00 and 23 59 exam A The Candidate s will only require a Keycode for this exam Cancel Next Cancel e Select the date and time you want the exam window to be available for Please note candidates can t log into assessments before the exam window opens e If you tick the Multiple Day Exam box you can set a start and end date This lets you make assessments available for a number of days If you only want the exam to be available for a single day you don t need to tick the Multiple Day Exam box e Select Next e Select the candidates that you want to sit the assessment by ticking the box next to their name or use Select
23. in a printable screen 20 ncfe To print invigilation packs using the wizard select Print Invigilation pack from the bottom of the exam schedules screen e Once selected you ll be given another pop up screen where you ll be given various options e Select the correct centre qualification and the exam and choose Next e Another series of pop up boxes will allow you to select the time date of exam as well as the candidate s The final part of this process is output options You ll be given 4 options of how you want the reports to behave Select Qualification amp Exam Select Date amp Time Candidate Output Options Please choose the questions you require for printing M Candidate Assessment Keycodes bl e Candidate Assessment Keycodes this lists the Keycodes passwords for the candidates you ve Z NCFE Online Assessment Candidate Slips selected using the wizard UA e NCFE Online Assessment Candidate Slips these are the individual slips to give to candidates with their Keycodes which they ll need to login to their exam e Supervision report this is an optional report for your internal invigilation records This doesn t need to be returned to NCFE e Either one or multiple Keycodes per page e Click Finish Multiple Keycodes per page 21 ncfe Invigilate screen ncfe Home Only show State 0000 Powered by SecureAssess aa A LE Surpass Candidates Exam Schedule
24. is screen It has some functions which are available on other screens but are duplicated here for the benefit of users with lower levels of access You may want to use this just as an information screen for instance it s a convenient way of seeing the Keycodes passwords for candidates without needing to print a report Each line on this screen is an individual candidate assessment The screen will show the progress of your candidates assessments The icons in the left column show when an assessment is ready to begin in progress paused or finished You can print the same Invigilation Pack from the button on this screen as you can on the Exams Schedule screen You can also modify the duration of an assessment from this screen to cater for special requirements void assessments pause resume assessments and set invigilation PIN s 22 ncfe Keycode screen The Keycode screen is another information screen designed for certain user roles that don t have access to the Invigilator screen It ll allow you to see all of the relevant information for assessments with a line for each candidate but doesn t give you any control over the assessments themselves Powered by ncfe SecureAssess Q Johotest2 Logout Surpass Home Candidates Exam Schedules Invigilation O Keyes Marking Moderation Results My Profile Only show Q Ready Q In Progress Y Finished State y Keycode y Surname y Forename v Online ID v Qualification y Exam
25. ncfe online assessment user guide ncfe AP A A 4 PP o 6 Aca cn o o EEG EEG 6 Sion non 6 EMI Sinai iii A A a a did 7 MESA PASS MITOS o oi E ais 7 Creating and Managing Pirate Candidates acusan pones nEn runnner nern ao bacis 8 A 8 A PPP TEE E A T A A T cad 10 Create and Managing Goo e eee eo rota 10 nedum ana a E ra E a e Eri 12 Re AN AA EET EEEE AE E E NE m EE NE E E A ma E EE E NE mE EE EnA SEO RE m A REE EO E m aE E A EE S m ES EO Ema ET RE DE RE 13 eee A e o PA A A 18 DES Marica aan ia 19 Fe ATG We WOW OCIS pacanatutactratuescinatuercieatuercinatutrcientuescinatuercieatuercinatuercinatuencinatuercientuercinatuercientuercinatuercientuercinatuarcientuercinatueiratmercinatuancians 20 TICS SMS SI OU OO PA PTE SUE EE E POR A e PA PES O E EE E 22 REVIA IN cie 23 A A E E E E E E E A E E E 24 vuelca CVT TO OTR ETE E A O A A 27 e A ENDE RES FEDE REE 27 A O e o Eo POE E A IIS A EET ERE EEN SPRE ES RENSET 28 SerodUING romo SS SOMOS armenio siena eae eens Whee sae oleo lero leon ERE alba ERE ERE DEDE ERE ERE BEDE ERE SEE ROTE tree 28 Downloading Mme assessment ono a o AAA e on O DEER LGD AEEA Eein 29 ncfe Uploading the results from a laptop Downloading tne assessment onto a USB data KOy APA IN ME ne eee Oe eee ee ne ee ee eee eee eee eee ee ee eee ree ncfe Logging in and navigating the system After you apply for access to the NCFE Online Assessment system we ll contact you and guide you through the proce
26. on 8 May and you will be able to upload the results when you get back to the office before the exam expires on 9 May 2014 at 5pm Please note A reliable internet connection will be required when using the Remote Assessment feature If you d like to check this before attempting to use this feature please contact your Centre Support Assistant on 0191 239 8000 Downloading the assessment onto a laptop Once you ve scheduled your online assessment you can download the assessment to the laptop or laptops you ll be taking the assessment on It s important that you download the assessment to the specific laptop which will be used by the candidate e Load the Secure Candidate Software T e Select Show Admin this will open the same login screen that you d see on the website e Enter your user name and password and login e Youll see a list of assessments downloaded to this laptop Select Download Exam at the bottom of the screen 29 ncfe Only show raed Locked For Invigilator Co In Progress D Paused Finished C Today sexams Invigilated exams State v PIN v Exam Name y Keycode r Centre Name y Tags y Qualification f Start Date v End Date v Start Time y End Time v Candidate v Online ID v ULN Invigilat bed Duration y e NCFE Functional Skills Qualification in Maths at Level 1 Q8BJW9IAS Johns Test Centre L1 Functional Skills Maths 59 06 03 2014 06 03 2014 00 00 00 23 59 00 John Test No 120 amp Fun
27. port of a PC with Secure Candidate Software installed on it e Launch the Secure Candidate Software and select Show admin this allows you to log into the Invigilate screen using your normal Online Assessment username and password e Click on the Prepare Memory Stick button this then copies the Prepare Memory Stick FPS Exam Secure Candidate Software onto your data key e Close the Secure Candidate Software 32 ncfe Downloading the assessment onto a USB data key The next step is to schedule your assessment which is done as normal through the Exams Schedules screen in the Online Assessment system Once your assessment is scheduled you need to download the candidate s assessment onto the data key To do this follow these steps Plug your data key into a PC with internet connection access My computer then access the data key Double click the file named Secure Client Initial Run this runs a quick diagnostic check of the data key then launches the Secure Candidate Software E SecureClientinitialRun exe 15 11 2012 12 36 AML Configuratio 5 KB A Updater dll 15 11 2012 12 22 Application extens 69 KB y SecureClientinitialRun 15 11 2012 12 22 Application 355 KB Aodnterop ShockwaveFlashObjyects dll 15 11 2012 12 22 Application extens 28 KB Interop ShockwaveFlashObjects dll 15 11 2012 12 22 Application extens 32 KB Log into the Show admin section using your normal online assessment login Click the Download
28. s A Keycodes Marking Moderation Results My Profile l Locked For Invigilator F In Progress O Paused Y Finished C Today s exams Invigilated exams Reset Filters v PIN v Exam Name v Keycode v Centre Name v Tags vw Qualification v Start Date v End Date v Start Time vw End Time v Candidate v Online ID r Invigilated v Duration v Functional Skills in English at Level 1 Writing B76L2HA8 Johns Test Centre L1 Functional Skills English 61 21 02 2014 21 02 2014 00 00 00 23 59 00 Alex Murphy No 60 NCFE Functional Skills Qualification in Maths at Level 1 AKUFQYAS Johns Test Centre L1 Functional Skills Maths 59 21 02 2014 21 02 2014 00 00 00 23 59 00 Alex Murphy No 120 NCFE Functional Skills Qualification in Maths at Level 1 HXTMSCA8 Johns Test Centre L1 Functional Skills Maths 59 21 02 2014 21 02 2014 00 00 00 23 59 00 John Riggs No 120 Functional Skills in ICT at Level 1 ERYY64A8 Johns Test Centre L1 Functional Skills ICT 63 21 02 2014 04 04 2014 00 00 00 23 59 00 John Riggs No 120 Functional Skills in English at Level 1 Writing 3R95XCA8 Johns Test Centre L1 Functional Skills English 61 18 02 2014 18 02 2014 00 00 00 23 59 00 Bobby Smith PIRATE4b2415 No 80 CMT CI O The Invigilate screen is intended to be used to help you manage your assessments as they happen from a workstation in your assessment room When an assessment shows as locked in the Schedule Exam screen the exam start time has been reached it ll appear on th
29. ss of approval and setup Once this is complete you ll have user names and passwords for up to 2 of your staff and you ll be ready to start using the system to manage your candidate assessments This manual will guide you through the major features and functions of the system Logging In ncfe SecureAssess You can access the NCFE Online Assessment administration site through our website www ncfe org uk your user names and passwords will have been supplied during the approval process Once these details are supplied you can password erre fill in the following login screen with your new details User Name JohnTest Surpas p BTL Group Ltd 2001 20 All Rights Reserved You ll then see the Home screen The options you see on this screen will vary depending on the level of access you have This is the Home screen for a Centre Admin User The grey menu bar at the top of the screen has buttons for each screen that you can access ncfe SecureAssess UA Surpass Home Users Candidates Cohorts Exam Schedules Invigilation Keycodes Marking Moderation Results My Profile Marking Void Exam Moderation Management You ll have 2 users set up by NCFE a Centre Admin User and a Technical Contact The Centre Admin User will be in control of all other user accounts at your centre and can also set up new users with varying access These are called Centre Roles ncfe Primary Contact Centre Admin ncfe SecureAssess
30. t lt ncfe Select Create User and a form will appear in the centre of the screen User Details Associated Qualifications Associated Centre Roles Personal Details Contact Details User Name Address Line 1 Forename Address Line 2 Middle Name Town Editing Users The mandatory fields are shown with a small star icon Don t complete the Online ID box as it auto populates The Associated Qualifications tab will display a list of qualifications which you ve approval to offer and are available for online assessment Tick the box next to any qualification that you want the new user to be able to set up candidates and assessments for The Associated Centre Roles tab lets you set the new user s access Tick the box next to your centre and then click the arrow to open up a drop down list Now tick the box next to the roles you want that user to have Select OK and you ll set the user up and send them an email with their username and password The new user can log in straight away and start using the system Once you ve set up a user account you can edit it by selecting it from the Users screen and selecting Edit User Editing uses a screen similar to the one above you ll be able to amend any of the information on the screen other than the user name The edit screen will also have a tick box which lets you retire a user who s no longer active Resetting Passwords You can reset a user s password using the
31. taking you may be given a pass or fail result at the end of exam This mark will then be available on the exams screen Please be aware this mark is unconfirmed until a confirmation email is received from NCFE with the candidate s final mark Select Centre Select Qualification amp Exam Select Date Select Candidates Start Date 18 02 2014 End Date 94 03 2014 Start Time E End Time P 00 2J o0 23 1 59 Online ID PIRATE2415748785a04b528e562002d38de6ce e Select the date and time range that you want the report for and choose Next Select Centre Select Qualification amp Exam Select Date Select Candidates Search ULN Forename Surname Selected Smith M John Added 2 candidates This shows only candidates with non BTLOffice questions e Select the candidate s you want to produce reports for You can use the Select All and Deselect All buttons with large groups of candidates e Select Print to view the document which includes all the candidate information Johns Test Centre Level 1 Certificate in Adult Literacy Exam Completion Dates 18 02 2014 04 03 2014 nc e Results Summary Candidate Name Online ID_____________ lin festDate Result ohn Smith PIRATE2415748785a04b528e562002d38de6ce 2014 02 18 Karl Smith PIRATE2d53f19a87c44fa8b37f3352489ec430 2014 02 18 26 ncfe Managing your own profile The My Profile screen allows you to amend details of your own user account You
32. ted exams Reset Filters Active Centre Name y Qualification y Exam Name y Start Date y End Date y Start Time y End Time oe Number of Ca Date Ci ced Y y Created By Johns Test Centre L1 Functional Skills English 61 Functional Skills in English at Level 1 Writing 21 02 2014 y Status Be Invigilated y 21 02 2014 00 00 00 23 59 00 21 02 2014 John Test Locked 8 Group by session Show each candidate Key Valid Exam Invalid Exam CNO en 0 OY O You ll notice at the top of the screen there s an Only show exams created by me option so you don t have to view exams scheduled by other users at your centre You ll also notice there s an Invigilated exams button this allows you to only view exams that have been set to invigilation if you ve selected the Schedule for invigilate button when scheduling the exam At the bottom left of the screen there are 2 buttons Selecting the Group by session button allows you to view assessments and the Show each candidate button allows you to view candidates 17 ncfe Editing scheduled exams A scheduled assessment will have a status of editable until the start time for the assessment window has been reached At this point the assessment status will change to locked Powered by a a JohnTest2 Log Out ncfe secureAssess Surpass Home Candidates ram Schedules Invigilation Keycodes Marking Moderation Results My Profile C Only show exams created byme
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