User Guide for The Harbour Room Booking System
Contents
1. User Guide for The Harbour Room Booking System The Harbour Room Booking System User Guide This User Guide introduces you to features and functions of the Harbour online room booking system It contains detailed information of the online system including snapshots of all pages and requirements you may face while browsing the system Contents PC CESS TNS SVS is eaarccatccasauatseatctecncectan a 2 OCU OSES scsesrienconctacensaiectnctniaednsaiebetantieuteatiianbers teantaad santos A E nateauasteiqueenianies 2 operae aaa ecgcec E E snuconeroueanaeeuueonesseecees 2 MAKINE WOOK VS ssc se ps sec roe sss oo go poe sot E 3 OO NTS DOr Oe noe ates ba uiacteapnoaecie aeadncue patind E E E 4 POORNE 6 0 a G 6 ee ne nee Pe area ne mtn te a te oe ne ne eC en ree eee nee eee eee ee 5 EON DOOKIE sorene eee ee E ee eee E ee ee 6 LOE O scrape te pees nee sane acs eran occas snectersusrnne ze deionats occ E E S 8 The Harbour Room Booking System User Guide Access the System To open the online room booking system of the Harbour 1 Open up the relevant web browser you normally use e g Google Chrome Mozilla Firefox Internet Explorer or Apple Safari e 2 Write the following URL 3 This will lead you to the login page as shown below Please note you cannot create a login details all login details are provided by the Harbour administration office Login page theharbow s J Meeting Room Booking System info2. Click here to copy the details of the previous booking in a new booking Note that you have to change the time of the booking as User Gide 03 14 2013 08 00 v Z 03 14 2013 09 00 1 hour X Room 3 Upstairs ja Room 2 Blue Room Internal None Back Save x v Yj The Harbour Room Booking System User Guide Log Off rou are anas User list harbow Meeting Room Booking System Rooms Rooms February 2013 March 2013 April 2013 Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri Sat Sun 4 4 1 2 3 5 EE 4a 5 6 7T 8 a3 E 4142 u 12 a a e 44 45 45 16 17 48 49 18 19 148 13 2 4 2 22 23 wm 2 25 2 235 26 7 23 29 23 3 March 2013 The Harbour Room 1 Leather Room Monday Tuesday Thursday 11 30 13 30 Confidential 09 30 12 20 Confidential 6 Fa 8 09 40 12 00 Confidential 15 00 16 00 Confidential 13 00 14 00 Confidential S 13 40 17 10 dent 11 30 13 30 Co 13 00 14 00 Confidential 17 30 18 30 Confidential 18 30 19 30 Confidential amp 13 15 00 16 00 Confidential 2 09 40 12 00 Confidential 15 amp 08 00 09 00 anas User Gide 11 30 13 30 Confidential 13 40 17 10 fConfidentiall s Once you complete all your enquiries you can log off at the top of the page Not your enquiry has is not confirmed until you receive an email from the administration
3. Confidential 15 00 16 00 Confidential 13 40 17 10 Confidential 11 30 13 30 Confidential 13 00 14 00 Confidential 2 09 30 12 20 Confidential 09 40 12 00 Confidential m 15 00 16 00 Confidential ma 13 40 17 10 Confidential m 11 30 13 30 Confidential Q 13 00 14 00 Confidential Q 19 30 20 30 Confidential amp 20 00 21 00 anas User Gide 09 30 12 20 Confidential m 09 40 12 00 Confideny m 15 00 16 00 Confidential 13 40 17 10 Confidential 11 30 13 30 Confidential Q 13 00 14 00 Confidential 2 lt lt Go To Month Before Go To This Month Go To Month After gt gt As shown above the booking completed is listed with different bookings from other therapists The booking is under the name User Gide to edit the booking click on the name of the booking Once you click booking details will be shown to you theharboun VJ Meeting Room Booking System 2 pending bookings Edit Entry Delete Entry Copy Entry Export Entry Return to previous page The Harbour Room Booking System User Guide e Edit Entry Click here to edit time date or room of your booking User Gide 03 14 2013 08 00 X 03 14 2013 09 00 1 hour X Room 3 Upstairs Room 2 Blue Room Internal v Q Back Save v v e Delete Entry Click here to delete the entire booking Are you sure you want ta delete this entry ox cancer e Copy Entry
4. al Information Add any additional information about the booking e Start Starting time for the booking e End End time for the booking e Rooms Choose the room you want your session to take place in e Type Choose a type to help identify your booking either your name for therapists employed by The Harbour placement sessional groups or external From here onwards is for repeating booking e Repeat Type Choose how you want to repeat the booking o Daily Repeat every following day after the start date Weekly Repeat booking every week Monthly repeat booking on the same date each month Yearly repeat booking on the same date every year Monthly correspondent day repeat booking on the same date each month N weekly repeat bookings every nth week for example to make a booking every other week choose n weekly and set the number of weeks to 2 e Repeat until date Choose the end date for the booking to occur Note the end date that will appear is the same date of the start date this must be changed to the end date of the repeat booking in order for the booking to be repetitive O O O O The Harbour Room Booking System User Guide e Repeat day Ending day for the repeating booking e Number of weeks Enter the number of weeks this booking will be repeating for e Skip past conflict Click here to skip the repeating section The final section allows you to choose which user the booking will be created for Note that if
5. the harbour co uk Operating the webpage Once you login this is the how the front page would look like This is the monthly colander including the booking of other therapists The Harbour Room Booking System User Guide Meeting Room Booking System Rooms Report 0 pending bookings February 2013 March 2013 April 2013 Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fr Sat Sun Mon Tue Wed Thu Fri Sat Sun 4 4 E amp T 4 5 amp 41 d d d4 dE 1 1 H Z q F Ej 4 a wW 11 4 1 i7 18 22 2 2 2 5 Making booking Click on the day you want to book for Once you click you will be transferred to the booking page where you will be required to fill out a booking form in order to make a booking The Harbour Room Booking System User Guide Booking page Add Entry private Optional additional info kept private A 22 03 2013 08 00 r All day 22 03 2013 09 00 lhour Room 3 Upstairs Use Control Click to select more than one room Room 2 Blue Room Room 1 Leather Room Type Privacy status Public Confidential GETEST ONone Daily Weekly Monthly Yearly Monthly corresponding day Every nth week Repeat until 22 03 2013 Repeat day Monday gmTuesday gWednesday gThursday gFriday gSaturday Sunday for weekly or every nth week Repeat every nth man week Skip past conflicts mone Ne ewe Information required for bookings are e Client Name e Addition
6. you are not an administrator and create a booking as another user you will not be able to see the details edit the booking or receive an email confirmation Booking Conflict Back Save Back Save _ In a case of saving a repeat booking that conflict with other bookings then only date that does not conflict with other booking will processed You are anas oF ur User list Meeting Room Booking System Home Rooms Report 0 pending bookings Scheduling Conflict The new booking will conflict with the following entries e 18 00 00 Thursday 07 March 2013 e 18 00 00 Thursday 14 March 2013 e 18 00 00 Thursday 21 March 2013 Back Skip and book Complete all booking requirements and press save you will then be transferred to the main booking page with your booking completed Note the booking is not confirmed until it is proved by the administration The Harbour Room Booking System User Guide Edit booking To edit the booking click on your booking at the main page lt lt Go To Month Before Go To This Month Go To Month After gt gt Monda Tuesda Wednesda Thursda Frida 11 30 13 30 Confidential Q 09 30 12 20 Confidential m 09 40 12 00 Confidential m 15 00 16 00 Confidential m 13 40 17 10 Confidential m 11 30 13 30 Confidential Q 13 00 14 00 Confidential m 13 00 14 00 Confidential 17 30 1 8 30 Confidential 09 30 1 2 20 Confidential amp 09 40 12 00
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