Web Data Collector (WDC) User Guide – Teacher Access
Contents
1. vY J S http syll wdel test WDC WDCL415UAT WDC Actin Ms EH Web Data Collector WDC A Scientia Web Data Collectio Teacher All Teachers Available Selected Teachers ABDEY DR JAMES z CASCINO DR STEFANO ABDULLAH MS HANNAH Teacher Requirement ABU KHAZNEH MR AHMAD y z ACCIAIO Ms Beatrice Notes list teacher allocations Location The Timetabling Team collects information about the course activities for the next academic year and allocate rooms according to best fit In the Location section Fig 4 6 you should select your room suitabilities including the room layout of which you can select one and the equipment types of which you can select two To select or un select click on the left and right arrows as appropriate Note visualisers and data projectors are not included in the list of options as they are standard equipment and so you will not need to specifically request these If you require something different or additional to the room suitabilities in the list of available options provide details in London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 10 the notes field The system default for lecture capture for lectures is Required so ensure that you remove this from the room suitabilities if you do not want lecture capture for this activity a _ eee E E https syll wde1 prodwOC WOCIS16PROD WOC Ac O2. S Scientia Web Data Collectio x Scientia Web Data Collection S i Location Add or remove the required room suitabilities and equipment by clicking the appropriate arrows Note with regard to the Lecture Capture the system default for lectures is required so remove this if lecture capture is not required Note rooms will be allocated by the Timetable Team on a best fit basis Number of Rooms 1 All Layout Types Selected Layout Types L Chairs around table L Chairs with Arms facing for L Computer Workstations Vv L Fixed lecture theatre seating Room Suitabilities All Equipment Types Selected Equipment Types E Dual projection F Fixed Whiteboard Does Not Require Required E Lecture capture system on re 23 07 a 25 08 02 2015 Create or update Jointly Taught Activity JTA Relationships for this activity If the activity is a jointly taught one details of the parent activity are included on this page for the activity In this section Fig 4 7 you can split or edit the JTA For further advice on JTAs contact the Timetabling Team at timetables Ise ac uk or on 020 7955 6333 x6333 n i Seen E E bttpy syll wdel test WOC WOCI4ISUAT WDC Activ O Ii Web Data Collector WDC A Scientia Web Data Collectio X lt r y Create or update Jointly Taught Activity Relationships for this activity Used for teaching activities that are attended by more than one course If you need
3. Teacher All Teachers Available Selected Teachers Teacher Under the Teacher section Fig 4 10 you should select the teacher s as required for the activity for the next academic year le De http syll wdcl test NDC WDCI4ISUAT WDC Acti Ms Ewe Data Collector WDC A le Scientia Web Data Collectio Teacher All Teachers Available Selected Teachers _NewStaffMember _NewStaffMember A ABDALLA MR AHMED v ABDEY DR JAMES Teacher Requirement lt Notes list teacher allocations Location E e E ET E E E E E M T TEE TA H A E E ee ee A M LRA A ee E A L E A Pe eee Fig 4 10 If the teacher s being assigned to the activity is not listed provide the teacher s details in the Notes field London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 13 Location The Timetabling Team collects information about the course activities for the next academic year and allocate rooms according to best fit In the Location section Fig 4 11 you should select your room suitabilities including the room layout of which you can select one and the equipment types of which you can select two To select or un select click on the left and right arrows as appropriate Note visualisers and data projectors are not included in the list of options as they are standard equipment and so faculty will not need to specifically request these If you require something diff
4. Remember Once you have made any changes please remember to click Save to stay on this page or Save and Close to save and return to the main menu Fig 1 2 London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 7 4 Activities The Activities tab allows you to modify delivery details for your activities Clicking on the Activities tab from the main menu will take you to the List Activities page Fig 4 1 Selecting the Course you require will result in a list of all the activities linked to that course Note if you only want to see a list of one type of activity e g lectures then select one of the option types in the Activity Type drop down menu e DE http ssyll wded prod WDC AVDCIS16PROD WDC Ac O Scientia Web Data Collectio x G Scientia Web Data Collection S E List Activities Department AC0O0 Department of Accoul y Reports Courses AC100 Elements of Account Reports Activity Type Please Select The following activities are on the selected course To check current details of a teaching activity click Edit Name Activity Type Weeks Duration Status Scheduled AC100 LECT Elements of Accounting and Finance LECTURE 35 120 Unchecked iv Wed 10 00 Edit ag AC100 LECT Elements of Accounting and Finance LECTURE 36 120 Unchecked iv Wed 10 00 Edit R g AC100 LECT Elements of Accounting and Finance LECTURE 6 15 120 Unchecked iv Mon 10 00 Edit ag
5. Web Data Collector WDC User Guide Teacher Access For further assistance on the Web Data Collector contact the Timetabling Team at timetables Ise ac uk or on 020 7955 6333 x6333 London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 1 Table of Contents Table of Contents Bi WAAC NCC ances aE soe sa ciceteeexnaes soe dassa ea seeds A 3 1 1 Recommended Order Of work cccccccccccccccccceceeessssssssseeceseeeecccccceeessaaaaaaeassseeeeeeceeeeeeeeeaaaaagogs 4 1 2 Navigating the Online FOrm ssicccasssctesecsserspenvosvonscvansecsecesaveangadeseapansesensbevepensepevesennoaeesunsaaunsucacanes 4 E E O10 i E E E E AE E E T A eee re A er ce 5 a COn T E A E E E E E 6 Ae A VE r EE E E 8 4 1 Editing an Existing Activity ccccccsssscsssssressonsssctcnscescuecssrestoussscucusssscoustessoussseneusscnsoussresseness 8 TE Adding a ING WF CUI OY geasresstsrciccrsasceicciec sem tines eri aen EEEE AEE E SEEE 12 London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 2 1 Introduction To access the WDC click on the following link http lse ac uk timetabling datacollector which takes you to the screen in Fig 1 1 Enter your username and password which is case sensitive Username BLOGGSJ Password Fig 1 1 You will be prompted to input your username and password this is case sensitive This will take you to the main WDC menu
6. AC100 LECT Elements of Accounting and Finance LECTURE 6 15 120 Unchecked iv Wed 10 00 Edit a a AC100 LECT Elements of Accounting and Finance LECTURE 20 27 120 Unchecked y Mon 10 00 Edit R g AC100 LECT Elements of Accounting and Finance LECTURE 20 26 120 Unchecked v Wed 10 00 Edit TE AC100 Lecture Elements of Accounting and Financ LECTURE 28 30 60 Unchecked v Wed 10 00 Edit Copy Delete AC100 Lecture Elements of Accounting and Finand LECTURE 29 30 60 Unchecked v Mon 10 00 Edit Copy Delete AC100 Class 1 A Elements of Accounting and Fina CLASS 6 15 20 30 35 3 60 Unchecked v Edit Copy Delete Dp a By 08 02 2015 Fig 4 1 Note the following symbol in Fig 4 2 indicates that the activity is a Jointly Taught Activity A Jointly Taught Activity is that is attended by students from more than one course CAAA Fig 4 2 4 1 Editing an Existing Activity To edit the information for a particular activity click on the Edit option next to that activity which will enable you to view and update activity details This will take you to the Edit Activity Details page Fig 4 3 London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 8 Ou e http syll wde1 prod WDC AWDC1516PROD WDC Ac O Scientia Web Data Collectio Scientia Web Data Collection S Edit Activity Details Check and amend details on this page wher
7. of the page which will take you to the Edit Activity Details page Fig 4 8 Ou E http syll wdel prod WDCAWDCISI6PROD AWDC Ac O Scientia Web Data Collectio Scientia Web Data Collection S Edit Activity Details Check and amend details on this page where required Change status from the default Unchecked to either Checked once you have checked the details of the whole page or NotRunning if the activity is not running next year Click Save once complete Name System Ref Activity Type y Activity Number 01 Status Unchecked M Activity Details Number of expected students Duration HH MM Edit Activity Details Do not amend the prepopulated information in the Name and System Ref boxes You will need to select the Activity Type e g LECTURE and enter an Activity Number which is the name of the activity e g Quantitative Methods in Accounting and Finance Once you have entered these details the system will create the Name and System Ref Activity Details amp Set the requested day and time of the activity Enter the expected number of students and the duration of the activity under Activity Details and select the week day and start time that you would like the activity to take place under Set the requested day and time of the activity Edit the week pattern of the activity Select an option from the Select Teaching Weeks drop down menu e g MT 1 11 with R in Fig 4 9 under th
8. syll wdel prod AWDCAWDCIS16PROD WDC Lis Scientia Web Data Collecti X View Courses List Department Please Select Course Please Select View and update course details To check current details of a course click View Edit Course Code Title Status AC100 AC100 Elements of Accounting a NotConfirmed AC102 AC102 Elements of Financial Acc NotConfirmed AC103 AC103 Elements of Management NotConfinned AC104 AC104 Elements of Accounting f NotConfinned AC211 AC211 Managerial Accounting NotConfirmed AC310 AC310 Management Accounting NotConfinned AC330 AC330 Financial Accounting Ana NotConfirmed 21 40 r 08 02 2015 2 jaz Fig 2 1 The courses section in the form is for information only and can only be amended by Departmental staff with Manager permissions To view the information for a particular course click on the View option next to that course which will enable you to view course details This will take you to the View and update Course Details page Fig 2 2 P lt n m S mee Sa E hittps syll wdel prod WDC WDC1S16PRODAWDC rm O Scientia Web Data Collecti X 5 A A View and update Course Details Check and amend details where required and select the Teacher Responsible for the course Change status from the default Unchecked to either v Checked once you have checked the details or NofRunning if the cou
9. to set up a new jointly taught activity please contact the Timetables Team for assistance Parent Activities AC100 Lecture Elements of Accounting and Finance revision session AC102 Lectui Split Split the JTA back into its original activities Edit Edit the JTA Comments v 2 C o Fig 4 7 There is a comments box if you want to add further information or requests for this activity Remember London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 11 a If you have made any changes please remember to click Save to stay on this page or Save and Close to save and return to the List Activities page b Once you have finished checking the details of this activity update the Status to Checked or Not Running see section 1 2 of this document for further details 4 2 Adding a New Activity The Activities tab allows you to add the details of new activities against courses in your Departments Clicking on the Activities tab from the main menu will take you to the List Activities page Fig 4 1 Activities can only be added to existing courses so you must select a course in the drop down menu on the List Activities page before you can proceed If you are adding activities to a new course you must contact your Departmental Administration to first add the new course to the Web Data Collector before proceeding with adding activities To add a new activity click the Add button at the bottom
10. are included on each page to assist you in completing the form Clicking Main Menu will take you back to the main menu where all sub menus are listed Status of Activities ata Coll User guides All Docume Scientia Web Data Collecti LIL Ras 7 once complete Name System Ref Activity Type CLASS M Activity Number Elements of Financial Accounting Status Unchecked NotRunning Checked ails pected students ration HH MM Fig 1 3 The Status tab Fig 1 3 featured in the Courses and Activities pages within the form will provide the following options i Unchecked this is the default status and means that the information hasn t been checked by the User ii Checked the User has checked the information and made changes or left the information unchanged as required iii Not Running this course is not running the coming Academic Year Users must select either ii or iii once they have finished completing their forms User refers to the person making changes in this form London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 4 2 Courses The Courses tab allows you to view delivery details for courses that you are associated with Clicking on the Courses tab from the main menu will take you to the View Courses List page Fig 2 1 PS lt lt lt lt lt MMM amp OP hitps
11. e Edit the week pattern of the activity section on this page Once an option is selected London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 12 the Weeks boxes will automatically populate with the relevant weeks You can remove or add other weeks to this if required If you hold your cursor over the Weeks boxes it will give you the date of the Monday of that week The Web Data Collector can only refer to weeks as 1 52 and not broken down by term The O owne table may assist you to Sa the form tertTem meem vocwse Lf dn e a a ol rw aa isetemveds 345 6 7 3 Att A 34 5 e 7 8 idn ij a s 4 5 e7 5 E http syll wdel test WDC WDCI15UAT WDC Acti Start Time 09 00 Notes Edit the week pattern of the activity Select the required teaching week whereby MT Michaelmas LT Lent ST Summer Term and ones with R indicates the selection includes a reading week If you hold your cursor over the Weeks boxes it will give you the date of the Monday of that week By selecting the Teaching Week pattern from the drop down menu e g MT 2 11 the week boxes will be pre populated for you and then you can untick tick to customise Select teaching weeks MT 1 11 with R y Week Pattern Description Weeks Hover For Info
12. e required Change status from the default Unchecked to either Checked once you have checked the details of the whole page or NotRunning if the activity is not running next year Click Save once complete Name System Ref Activity Type LECTURE Activity Number Elements of Accounting and Finar Status Unchecked Activity Details Number of expected students Duration HH MM Fig 4 3 Edit Activity Details On this screen you can make changes to all fields except that of the Name and System Ref which are not editable Activity Details amp Set the requested day and time of the activity Update the expected number of students and the duration of the activity under Activity Details and select the week day and start time that you would like the activity to take place under Set the requested day and time of the activity Edit the week pattern of the activity Select an option from the Select Teaching Weeks drop down menu e g MT 1 11 with R in Fig 4 4 under the Edit the week pattern of the activity section on this page Once an option is selected the Weeks boxes will automatically populate with the relevant weeks You can remove or add other weeks to this if required If you hold your cursor over the Weeks boxes it will give you the date of the Monday of that week The Web Data Collector can only refer to weeks as 1 52 and not broken down by term The following table may assist you to complete the form anner Ter
13. erent or additional to the room suitabilities in the list of available options provide details in the notes field Lecture capture for lectures this should be set to required unless you do not want your lectures to be recorded amp Y e http syll wdel prod WDCAVDCIS16PROD WDCfAc O 8 Scientia Web Data Collectio 8 Scientia Web Data Collection Location Add or remove the required room suitabilities and equipment by clicking the appropriate arrows Note with regard to the Lecture Capture the system default for lectures is required so remove this if lecture capture is not required Note rooms will be allocated by the Timetable Team on a best fit basis Number of Rooms 1 All Layout Types Selected Layout Types L Chairs around table L Chairs with Arms facing for L Computer Workstations Vv L Fixed lecture theatre seatinc Room Suitabilities All Equipment Types Selected Equipment Types E Dual projection F Fixed Whiteboard Does Not Require Required E Lecture capture system on re Create or update Jointly Taught Activity JTA Relationships for this activity If the activity is to be a jointly taught one contact the Timetabling Team at timetables Ise ac uk or on 020 7955 6333 x6333 for further assistance There is a comments box if you want to add further information or requests for this activity Remember c Ifyou have made any changes please remember to click Save to stay o
14. m MoheeiresTem bertTerm _ _____ _ 5 6 7 8 9 10 11 12 13 14 15 _ 20 21 22 23 24 25 26 27 28 29 30 _ 35 36 37 38 39 40 41 LE Temes diasas e 7 3 gidu il A 34 5 7 s idj i a 3 4 5 a7 London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 9 D E http syll wdel test WDC WDCI45UAT WDC Activ A I Web Data Collector WDC A E Scientia Web Data Collectio Start Time 09 00 Notes Edit the week pattern of the activity Select the required teaching week whereby MT Michaelmas LT Lent ST Summer Term and ones with R indicates the selection includes a reading week If you hold your cursor over the Weeks boxes it will give you the date of the Monday of that week By selecting the Teaching Week pattern from the drop down menu e g MT 2 11 the week boxes will be pre populated for you and then you can untick tick to customise Select teaching weeks MT 1 11 with R y Week Pattern Description Weeks Hover For Info Teacher All Teachers Available Selected Teachers e ea Fig 4 4 Teacher Under the Teacher section Fig 4 5 you should see the current teacher on that activity already populated in the Selected Teachers box Remove and add teachers as required for the activity for the next academic year
15. n this page or Save and Close to save and return to the List Activities page d Once you have finished checking the details of this activity update the Status to Checked or Not Running see section 1 2 of this document for further details End of Document London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 14
16. o a green grid so you need to click on the red paint box under the table and then click on any times that you are unavailable If you wish to undo any red selections click on the green paint box under the table and highlight any times that the teacher is available There is also a Notes field if you wish to add any further information about your teaching constraints London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 6 gt E https syll wdel prod WDC WDC1S16PROD WDCire O G Scientia Web Data Collectio X Scientia Web Data Collection S aay i A Teaching Constraints To highlight any times you cannot teach click on the red box and paint the times that you cannot teach To undo this click on the green box and un paint any red areas Note At the top of the page change status from the default Unchecked to either Checked once you have checked the details of the whole page or Has Left LSE if the teacher has left Click Save once complete v Select teaching weeks Whole Year Week Pattem Range None Weeks Hover For Info HO O OCO0OCO0OOOOCOOOOCOOCOOCOO0OOOOCOC QOOOOODOOODOOOOOOOOOOOOoOOoOoooO 09 00 10 00 11 00 12 00 13 00 14 00 15 00 16 00 17 00 18 00 Select the colour to paint Green Available Red Unavailable wE Current Selection fll Notes Save Save and Close Main Menu Log Off ies 22 41 a f 08 02 2015 Fig 3 2
17. rse is not running next year Click Save once complete AC100 Title AC100 Elements of Accounting a Unit Value 1 Planned Size 132 Teacher Responsible Notes Save Save and Close Cancel View Activities Main Menu 21 42 a jar 08 02 2015 Fig 2 2 On this page all fields are not editable and are for information only If you believe that any of the information on this page should be amended contact your Departmental Administration London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 5 3 Constraints The Constraints tab allows you to edit your teaching details Clicking on the Constraints tab from the main menu will take you to the Edit Teacher Details page Fig 3 1 Note the Teacher Code refers to the LSE s staff number associated with that teacher ic NE http syll wdel prod WDC WOC1516PROD WDC re O E Scientia Web Data Collecti Edit Teacher Details Name BLOGGS DR JANE Description BLOGGS DR JANE Teacher Code 123456 Teacher Details Select your preferred research day Email Monday Tuesday Wednesday Preferred Research Day Teacher Details Select a Preferred Research Day if desired and enter an email address if available Teaching Constraints The teaching week patterns field under Teaching Constraints Fig 3 2 is not an editable field As instructed in the form highlight any teaching constraints The form is defaulted t
18. screen below Fig 1 2 a PN rew Sa E https syll wde1 prod WDC AVDCI516PRODAWDC De O Scientia Web Data Collect x If you have any queries regarding how to complete this form or the information within it please contact the Timetabling Team at timetables I se ac uk or on 020 7955 6333 x6333 Activities View and Update Activities Courses View and Update Courses Details Constraints Edit your teaching constraints Password Alter your user password for the system v 21 33 A r 08 02 2015 London School of Economics Timetabling Web Data Collector Teacher s User Guide Page 3 Fig 1 2 1 1 Recommended order of work 1 Review Courses Courses is included in the menu as a view only section for information and is not required to be completed Departmental staff with Manager access have permission to amend details in the courses section 2 Review and Edit Constraints 3 Review and Edit Activities Note Teaching staff only have visibility of courses and activities that they are associated with 1 2 Navigating the Online Form The form is split into a number of sub menus see Fig 1 2 where you can edit and or view specific information These should be intuitive to follow and use drop down menus selection buttons and free text boxes Clicking Save on any screen will record any change you have made within this screen and allow you to carry on editing the same screen Some guidance notes in red
Download Pdf Manuals
Related Search