User Guide - Mid Sussex District Council
Contents
1. Online Planning and Licensing Registers ere User guide MID SUSSEX DISTRICT COUNCIL These instructions give an introduction to setting up and managing your user account and performing and saving searches THe Simple Se Cee 1 greaino aA US AC OUN en eee eet E EE ee 1 TO make acomment OF FEDFESENIATON wsasscruassiduinssonnadsidrnssonnasidniansenraiidnnsoneadminassonrias 2 To rack aS Oe CIC ApPPIICAUO Neans E E 2 To track applications submitted within a ward or parish ccccecccecesecceeeeeeceeeeeeeeeaueeseeeeeeeseeeaeeeaees 3 To view a list of applications submitted on a weekly basis cccccceccseccseeeeeeeeeeeseeeeeeeseeeeeeeaeeeaees 4 To print a listing of the search reSults cccccccsecceccseeceecseeceeeeeeceeseeceeeceecuecaesaeesaeseeseesaeeseesaeesaes 4 Managing your searches tracked and notified applications ccccecccecceeeeeceeeeeeeeeeseeseeeeeeeeeeseees 5 Managing your User proe sorserien peren nrpu n ae EEE E N AAA EAEAN REA Aei 5 To delete your ACCOUNL cece cecccecccececececececceseeeceeeseeeseeesaeeseesaeeseeseeesaeeeueeseeesueesueesueeseeesueeaeeeaaes 6 The simple search The simple search is an easy way to quickly look up an application or address Search My Profilew E Login zA Registe Planning gt Licensing gt Simple Search ai Advanced Property Search Map Search te From the Search button choose either Planning or Licensing and then2. Planning you can alternatively choose to use Parish From the drop down list choose the ward or parish you are interested in Scroll down the page and enter a date to commence the search For Planning applications we recommend using the Date Validated field as this will provide a more accurate indication of applications that are actually pending consideration by the Council Enter a start date but leave the end date blank This will ensure that your search continues to generate results Dates Enter a date range a start date and an end date for the criteria that you are ddjmmyyyey e g 21 06 2008 Alternatively click on the calendar button and p Date Received m to a Date Validated 15 02 2011 al to al e Click the Search button The search will be carried out and the current results displayed Re run the search using an earlier date if no results display In some rural wards this may be more than one month earlier To save the search profile ensure that your search returns some results and click the Save Search button above the search profile toolbar Refine Search H Save Search fh Print Give the search a meaningful name in the Search Title field Mid Sussex District Council 3 November 2014 My Profile Save Search Saved Search Options Search Title editable Search Meeds Ward Notify me via email about new C Yes No search results Last Run Date Search not run
3. yet Save Cancel Click Yes if you wish to be notified by email of further results e Click the Save button The search is saved and displayed on the Saved Searches tab accessible from My Profile on the menu bar As new applications are added to the search profile you will receive emails on a regular basis Note Please be aware that it is not possible to create a map based search that is updated automatically To view a list of applications submitted on a weekly basis For planning applications you can check a list of applications submitted or decided within a week or month Although weekly list searches can be saved they will not update Unfortunately it is not possible to construct a rolling search using the weekly list function Use the Advanced Search for this Select Search Planning Weekly Monthly Lists from the Online Register menu bar C Seach J amp My Profiles Logout Planning Simple Search Licensing Advanced ETEN i eekly Monthly Lists Search for Planning Applice Property Search en Map Search Simnle Advanced Weekly Monthly ists F Select whether you want a weekly or monthly list From the available fields decide whether you want to limit your selection by status or to a specific parish or ward Inthe Week beginning field select a specific week Select whether you want to see new applications Validated in this week or applications tha
4. you are interested in On the Application Summary screen click the Comments tab Related Documents Rel Summary Further Information Contacts Impo screen layout may vary between registers Enter your details or if you are a registered user check your contact details are correct and then select the appropriate Commentor Type from the drop down list Choose a Stance and check the appropriate check box For Licensing applications choose a Reason for comment and check the appropriate check box Enter your comments in the Your Comment field See note below f you want to be sent an email confirming your comments then tick the check box Send me an email confirming my comments Click the Submit button You can optionally choose to submit and register your details for future use Please note that if you wish to enter more than a paragraph of text you are advised to type out your comment in a separate document save it and then copy the text into the field Web browser sessions can time out and if you spend a significant amount of time entering the text and press Submit it is likely that everything will be lost if not previously saved elsewhere To track a specific application You may be interested in a specific application The system can track that application and update you by email if there is a status change Please note that it is not possible to update you if new doc
5. ad the Terms and Conditions and Privacy Policy Click the Next button To delete your account If you no longer wish to use the Online Register then you can delete your account Log into your user account click on My Profile and select Profile Details G Search My Profiler Logout My Profile Profile Details Profile Details Saved Searches Notified Click on the Delete Profile button Click the Delete button to confirm that you no longer wish to have an account Your account will be deleted Mid Sussex District Council 6 November 2014
6. our user account and click on My Profile and select Saved Searches G Search 4 My Profe Logout My Profile Saved Searches Profile Details Saved Searches Notified Ay From here you can re run a search edit it and change the profile or delete the search entirely if you no longer want to use it Click on the Notified Applications tab to review or delete details of applications that you have been notified of This list will build up over time and may become quite large Click on the Tracked Applications tab to review or delete details of applications that you have asked the system to track for you Managing your user profile You may wish to update your personal details or change your password This is accomplished from the Profile Details tab Log into your user account and click on My Profile and select Profile Details Cl Search My Profiler Logout My Profile Profile Details Profile Details Saved Searches Notified Mid Sussex District Council 5 November 2014 To change your password click on the Change Password button Enter your email address and amend your password To update your personal profile click on the Update Personal Details button Alter your details and click the Next button Alter your postcode if your address has changed and then select a new address Click the Next button Tick the box to confirm that you have re
7. select the search option for Simple Search Enter an application reference e g 07 00260 STAT or a street or address Oaklands Road for instance Either a single application or list of applications will be returned Creating a user account In order to track applications save searches and be emailed about updated information you first need to create a user account From the front page select Register from the toolbar at the top Q Search gt MyProfile Login g Enter the details requested and think of a password Mid Sussex District Council 1 November 2014 Press the Next button Enter your postcode when asked The system will check whether your address lies within the district If your address is within the district you will be asked to select it from a list If it isn t you will be asked to enter your address manually Press the Next button Check your details are correct check the tick box to confirm you agree Press the Next button The system will send you an email When you receive it follow the instructions to confirm your request and make your account active To make a comment or representation Applications that are still being considered may be open to receive comments There are differing requirements and timescales for planning and licensing applications but the general approach is as follows Carry out a search and retrieve the application that
8. t have received a decision Decided in this week Click the Search button The search will be carried out and the results displayed To print a listing of the search results The Print facility allows you to print a copy of your search results and also copy the text to a word processor Carry out a search or select a weekly list as described above Set your sort options and change the Results per page option to 100 and press Go Sonby Date Received Direction Descending Results per page 100 Mid Sussex District Council 4 November 2014 At the top of the search results screen click the Print button Rene Search H Save Search ch Print A separate print window will appear Click the Print button on this screen to print the page to your local printer Close Window Print If you wish to copy the text to another software package such as a word processor Select the text using your mouse or place your cursor on the text in the window and press Ctrl A on your keyboard to select the text Press Ctrl C on your keyboard to copy the text Open your word processor or other software and press Ctrl V to paste the text into the appropriate location or field Managing your searches tracked and notified applications Over time your list of saved searches notified and tracked applications will grow and you may want to manage them Log into y
9. uments are added to an application file as these are handled by a separate system Carry out a search and return the details for a specific application Click on the Track button above the application details Track C Make a Comment E Print Mid Sussex District Council 2 November 2014 The application will be added to the Tracked Applications tab accessible from My Profile on the menu bar G Search 3 My Profiler Logo Frofile Details saved Searches Notified Applications Trac ked Applications To track applications submitted within a ward or parish If you want to know about applications within your local ward or parish you can use the advanced search facility to specify more details In the example shown below a search for all applications received within a particular ward is carried out and then saved so that it will update on a regular basis Select Search Planning Licensing Advanced Search from the Online Register menu bar A4 Seach MyProfiley Logout Planning t Simple Search Licensing r Weekly Monthly Lists Search for Planning Applica Property Search Map Search finmnla A chrane eel VWdioelelie i haliantinbls icbte Optionally select whether you wish to search for appeals enforcement cases or licences depending on which module you are using Scroll down the page and from the Ward field select the ward you are interested in For
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