SharePoint User Guide for Uploading CREF SENAS Forms
Contents
1. Note e See Guidance Note sections will link directly to the specific guidance for the specific question on the UoA Website Guidance on Completion of Undergraduate and Postgraduate Taught Course amp Programme Proposals S Microsoft Internet Explorer p FJER by dv http www abdn ac uk registry senas guidance senas1 shtml s16 vi 44 X Pr Google v Search vr d r Khe YY Bookmarks Check a Translate YE AutoFill 4 amp O Sign In A ns w s r r Guidance on Completion of Undergraduate and Postar fap H den v Page iG Tools 16 College specific guidance on the minimum numbers of students required for the course to run is available from the appropriate a Assistant College Registrar 17 There should be good and specific reasons to seek permission to cap courses e g limitations imposed by laboratory space A sound academic case for capping should be included in 28 for consideration by the ASC In the event that permission to cap course is granted by ASC it should be noted that the operation of any capping system will be regularly reviewed by the Committee to ensure that students choice of curriculum is not being significantly restricted and or any particular groups of students are not being unfairly disadvantaged e Where possible drop down menus are available to assist 3 College CASS be 4 Parent School one only CLSM COPS2. SharePoint User Guide for Uploading CREF SENAS Forms 1 Page SENAS Review Process using SharePoint MOSS 2007 Uploading New SENAS FORMS Log into SharePoint Go to the following URL and log in to the SharePoint site for submitting and approving the new Curriculum reform SENAS forms http sp abdn ac uk cref If you are logged in straight away you will see you name displayed in the top right hand side of the screen Welcome Bruce Kenny D My Site My Links This List Tasks Y A Site Actions Actions If you are prompted for your username and password you should enter your standard PC username and password including the UOA domain name Connect to sp abdn ac uk Connecting to sp abdn ac uk User name EE uOAadcOS7 Password TTTTTITiIiTiTtitititt 0 Remember my password 2 Page Complete a Form Once logged in you should select and complete the form you wish to Submit e Select the appropriate form link from the right hand side of the site Homepage Forms are distinguished by college and include New Course New Programme Course Amendment and Course Withdrawal nn BJetss0dil Curriculum Reform Announcements gt Add a New Form X Welcome to the CREF SENAS forms submission site new 11 5 2009 1 09 PM Use this section to selct the type of SENAS form by Bruce Kenny D you wish to Submit in ik sten Welcome to the CREF SENAS forms submission site New C
3. e Radio buttons allowing you to select only one of a number of options are also present 7 The Course is to be offered as part of See Guidance Note Sustained Study Programme 6th Century Course 8b Is the existing course code to be withdrawn ter e Where any number of additional can be made to a field you can Add New to create additional entries on the field See below the example for JACS codes Providing Discipline Institution s Extra Load Y or N m 1 gt Add new JACS Code e Fields marked with an are mandatory and fields marked with a red dashed border T a refer to fields which need data in a specific format or value Running your mouse over the field will advise of requirements See examples below Cannot be blank 4 Parent School one only vi Mandatory Field notice 4 Page 11 When will the course be taught See Guidance Note Please enter a numeric value no greater than 2 characters First Half session Weeks 12 23 From Week 734826345 1 To Week Invalid Data Entered notice Saving a form If you have begun completing a form but have not finished you can save your work and return to it later e Select Save As at the top left of the form L close View Default G Print View e Give the form a meaningful title and select save Powered by Save As Cia InfoPath Forme Services You can only save this File
4. e When successfully submitted you will be advised with the following message e Once Selected the Submitted Status will be changes to Yes Submitted Yes e You can then save and close the form and it will be sent to the School Scrutiny group for Initial Approval Logging back in to the site at any stage will allow you to view the progress of the form but you will not be able to edit the document unless otherwise requested as part of the approval process e http sp abdn ac uk cref SubmittedforApproval Forms SENAS 20View aspx 6 Page
5. ourse If you wish to submit a new SENAS Form please use the appropriate link for your College and form type on New Programme the right hand side of this page Amendement If you are here to view progress on a SENAS form you can Withdrawal amp Add new announcement e A blank copy of the form selected will open e You should work your way through the form and complete the sections as instructed I 4 95 NEW COURSE PROPOSAL UNDERGRADUATE 2010 ONWARDS gt UNIVERSITY lt GUIDANCE NOTES are available on line by highlighting the relevant Question number or at or ABERDEEN hitp Awww abdn ac uk registry senas senas 1 notes 2010 doc Amendment Type Course New v 1 Course Title AB1234 2 Course Co ordinator s See Guidance Note KD Bruce DE CASS v 4 Parent School one only School of Education v 5 Sponsoring Schools School of Education v School of Law v Add new Sponsoring School 6 Post Graduate or Undergraduate Undergraduate vi 7 The Course is to be offered as part of See Guidance Note Sustained Study Programme 6th Century Course C 8a If the course will replace an existing course see the Guidance Note and insert the code s of those to be replaced otherwise leave blank 8b Is the existing course code to be withdrawn on 3 Page e Fields marked with an are mandatory 16 Minimum number of students required for the course to run See Guidance
6. to the current site Overwrite existing file Save in https testl 7 blackmarble co uk SENAS File name Saved Form Save Cancel e You can then close the document and it will be added to the system Save Save As View Print View e You can then return to the form at any time using the link at the beginning of the document Home gt SENAS SENAS View AllDocuments ype Name Modified Modified By checked Out To SENAS Tite SENAS Change SENAS College SENAS Schoo SENAS Level El Saved 10 27 2009 9 19 AM ABERDEEN AB1234 Course New CASS School of Education Undergraduate Form NEW MOSS spaberdeen e Once a form has been initially saved you can select the save button to save any additional progress 5 Page Er Ere Submit a form When you have completed the form and wish to submit it for review you should e Select the Submit Button at the either the top or bottom of the form e f any mandatory fields have not been populated or data has been entered in the wrong format you will be unable to submit the form and will be advised by the following message Windows Internet Explorer AN InfoPath cannot submit the Form because it contains errors Errors are marked with either red asterisk required Fields or a red dashed border finvalid values e Selecting OK on the message will return you to the first field which required content to be added or data to be re entered
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