Home

ARAMS Keepers Portal Application User Guide June 2015 Nov 2013

1. Home Record movement Confirm movement e Holding Register Search Movements Link other CPHs Click on the User drop down option and select Edit HR status This will allow you to sign up for the holding register User e Edit HR Status Tick the box to Sign Up for Holding Register Edit Holding Register Settings Sign Up for Holding Register Please indicate if you want markets abattoirs collection centres and assembly centres to update your holding register for moves to and from these locations CPH Animal Count Type of Production Species Flock No Additional Identifiers CPHs 00 000 0000 3120 Meat e Sheep v UK 111111 00 000 0000 Wool Dairy Breeding Stock Other 00 000 0000 1089 Meat ae Sheep v UK 111112 00 000 0000 Wool Dairy Breeding Stock Other 00 000 0000 1000 Meat z Sheep 7 UK 111113 00 000 0000 Wool Dairy Breeding Stock Other Save If you would like to receive automatic updates to your holding register for movements from to your holding to from markets collection centres and assembly centres and to abattoirs tick the box to enable this option Edit Holding Register Settings Sign Up for Holding Register D oazsemdkratetfeeau saat marke ababa cHe en Cees ang ELHA Cenlres Bo updale pour bokdmo regra for moes Bo and Iran hosa ke ae CPH AA GA De ol Producir d tt Displayed is a list of linked CPH s Each CPH number you
2. All Files x My Network C Open as read only Step 4 The user selects the Upload button If upload is successful a message will appear stating the number of tags found Portal Upload Tags were Uploaded 127 tags were found Once the animal details have been completed the user moves on the Haulier tab 8 Haulier Step 1 The user records all the information provided by the transporter in the relevant fields provided on screen Step 2 Deer move only If the user is recording a deer move the two fields date last cleansed and place vehicle cleansed will be unlocked to record that information Movement Animal Detall Mauler FOI Vehicle Haulage Who transported animals Departure Keeper Receiving Keeper Maulier Haulage Company Haulier Name Vohicle Registration Haulior Phone Number Date Last Cleoansed mm Place Vehicle Cleansed Transport Transport Authority Transport permit Number Assured Scheme Number 9 Food Chain Information FCI Step 1 The user selects one of the two FCI statements dependant on which statement is appropriate for the move being recorded All the animals in the consignment satisty the FCl statements detailed e The Fel Statements are not satisfied for all the animals in the consignment and additional information is provided 11 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated 9 1 Additional FCI Step 1 The user can select
3. This information may have been updated created automatically via Markets Abattoirs Collection Centres and Assembly Centres who received your animals if you have selected this option otherwise you will need to enter update the information manually yourself Once a movement has been created a list of movements will appear in the Movements section of your register and the underlying detail including any list of tag numbers can be viewed and amended by clicking on the View Edit button or removed by clicking on the Delete button homen Fisher for Oa Wires 10 14 OT nde Memzb t oi Lesiteg u i kannie abled aumie Bach kaantgtar CPH Le atxe estat a tae if EZ O Dr Cece fet io DAN ef ees Cereb SSeS Seed Haus Mushy of Gea ba fil pase cape Lae BE H r r aright Tj i JAE Ki del eh r enpi Hp e Saa accord inky Goen wgl View Edit WER flock herd mark s only for slaughter animals this list might be with the outgoing movement document or it may be a list sent back to you by a CPRC If you have not selected to have the automatic uploads click on the Add button and manually input the information 28 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated Animal Off Movement Information Date Moved Species Sheep Number of Animals moved CPH or Location Animals moved to Haulier Name Haulier Registration Number Own Use Animals on movement Sheep in flock Individual Animal Numbers
4. a Batch Animal Details Animal Count Herd Mark 9 2 gt ee e Number of Animals moved e CPH or Location animals moved to e Haulier Name crccsccscsccscccacscssescecccsacnesce e Haulier Registration Number OO EE eege e Adjacent MOVE ccccceeccceeseeeeeeeeeeees ARAMS Keepers Portal Application User Guide 8 June 2015 Updated Enter the date of the movement Enter the species of the animal This field is greyed out so you will not be able to enter any information The system will automatically enter the number of animals being moved Enter your CPH Enter the haulage company name or the individual transporting the animal s Enter the vehicle registration number used for transport You can enter your own comments Tick the box to select if the move is either an active move or an inactive adjacent move These adjacent moves are moves that you have to record in your register but for which subject to certain conditions you do not have to report via ARAMS See below page x for a more detailed explanation An active move means that the move will always be displayed at the top of the Movement Register 29 An inactive move means that the move will not be displayed at the top of the Movement Register it will appear according to the date it was first created e Animals on movement esssesseeseseees You will view the list of EID tags you have allocated to your ac
5. 8 June 2015 Updated 11 1 Existing Movements All movements that are waiting for confirmation can be found in this tab Movements awaiting confirmation Movement Id From premises Departure date To premises 32402 00 111 2222 03 03 2014 12 345 6789 Complete and confirm Step 1 The user selects the Complete and Confirm button Step 2 The user is then presented with the five tabs used to create the move however the only fields available for the keeper to complete are contained in the movement and animal detail tabs Step 3 The arrival date will auto populate in accordance to the departure date but this can be changed if necessary Step 4 The user only records the Unloading Date if different from the arrival date by using the unloading date interactive calendar Arrival Arrival date Date of Unloading if different Step 5 The user can change the Time last animal unloaded by using the time picker Time last animal unloaded H Ap Number of animals A A received H 26 Keeper is unchanged Yes w k Step 6 The user enters the total number of animals received making sure to enter a numeric value Step 7 The user selects either Yes or No to accurately record if the Keeper is unchanged 15 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated Number of animals received Keeper is unchanged Yes Recipient name Recipient phone number Step 8 The user enters the recip
6. Please note you will not be able to use the drop down field if there is any text left in the box circled above and any tag number selected will be ignored Add Batch will allow you to identify animals as a batch Animal Information Date Of Identification Year Of Birth format 2014 Species Sheep Breed if Known Genotype if Known Own Use Number Of Animals v Identified Batch Identifiers o Upload Batch EID Tags Choose file No file chosen Upload EBEE e Date of Identification essees Enter the date when the animal was tagged e d Te NC KEE Enter the animals birth year The format of this field is YYYY SCC Ss acer eee Select either Sheep or Goat e Breed kKnowp Enter if known e Genotype if KNOWN eee Enter if known e OWN User Enter any further comments e Number of Animals Identified This field is greyed out so you will not be able to enter any information The system will automatically enter the number of animals that have been born by calculating the tags e Batch Identifiers Here you can upload a file of the batch animal tags or enter as the number of animals the flock herd mark of the batch and an animal description Click the Date of ID menu to see an overview of the information that you have just added 16 6 Deaths Deaths will allow you to view edit and record Death records on your holding register The death screen is an overview of all the information provided within the date range you hav
7. been observed for all veterinary medicines and other treatments administrated to the animals while on this holding and previous holdings Information about holding restrictions or results of analysis of samples relevant to public health 10 Submitting a Move Once the user has completed all the details in each tab the user selects the save button the system will then save the move and a message will appear on screen Movement Successfully Saved Movement ID xxxx 12 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated Movement SUccesstully saved Movement ld 30564 User Note Moves to Collection Centres Assembly Centres and Markets in England will only populate and generate a movement document to print and will not save on ARAMS Moves from England to Markets and Abattoirs in Scotland will only populate and generate a movement document to print The recorded move will not save on ARAMS 11 1 Common Land Movements Please select Record Movement from the top main header this will then generate a sub menu drop down which contains the option to Record Movement and Record Movement to Common Land Select Record Movement to Common Land The first tab that opens is Premises e Select the Species type e Under Departure section enter Postcode and click on Search Details will populate on the right hand side CPH should already be populated e Under
8. have linked will have its own holding register with separate date that you will be able amend at any point The following fields will need to be completed for each CPH number 18 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated e Animal Count The number of animals you have in your holding This can be reset at any time e Type of Production Meat Wool Dairy and Breeding select one or more options e SPECIES nosses Select sheep goats or both e Flock Herd Mark UK 244220 Click SAVE to update your CPH holding register 15 1 Linking a CPH If you wish to link another CPH number to your main holding you can do this by logging into the farmer s portal and going to the tab Link other CPHs Please note you will be asked to log in again to continue Home Record movement Confirm movement e Holding Register Search Movements Once logged in again the following sections will be available e User details e Link CPH e Currently linked CPHs Link CPH Allows you to link unlink a CPH to a user User details Username testarams Primary 00 000 0000 CPH Logout Link CPH CPH Link CPH Curren tly linked CPHs 00 000 0000 Unlink The User details section will show your username and your primary CPH number There is also an option to Logout of Link other CPH section of the portal if you do not wish to continue In the Link CPH section you will need to enter
9. to conduct the search on if they have more than one CPH number Step 4 The user selects on movement or off movement dependant on what type of move the user needs to retrieve Step 5 The user selects search button and all the relevant records are retrieved To view the movements full details the user selects the View or Amend link and this opens the movement detail screen as explained in the Record Movements section of this document Status amis success RR ser Note The status of the record states at what stage the U Note The stat fth d states at what st th Seen record is in the process 14 Annual Inventory Please note The present system for recording and submitting an annual inventory remains in place User Note Moves to Collection Centres Assembly Centres and Markets in England will only populate and generate a movement document to print The recorded move will not save on ARAMS Moves from England to Markets and Abattoirs in Scotland will only populate and generate a movement document to print The recorded move will not save on ARAMS 17 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated 15 Holding Register Signing Up NOTE If you have already registered to use the Farmers Portal all you will need to do is login to the portal as normal and you should see User on the menu bar
10. 4 11 1 EXISUIE MOVEMENTS accusetierensetseraiobannstuntunetcunntdecisetecolenesaieirndeu bts umaeae aie hissuniedeentiandis weil 15 141 2 Verifying a n Existing MOVE E 16 Ho Bee UR e a E E E E eae 16 LE IGN IVIO un EE 16 12 Print Movement DOC UIC II EE 16 13 Se MOV O EC 17 14 ANAU Ree e e EE 17 15 Holding Register SISTING UD E 18 15 1 LKE ECH e A ectecrseestan acces once sea sencaces E 19 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated 16 welt E 20 TOE e d EE 20 2 Keope al E 21 16 3 Additional Identifiers 0 0 ccccccccccsccssssssssssseeececcccccccessaasaeessssssseeeeeeecececeessaaaageasassssseeeeeeeees 21 WA PROD AICOT INCI d KEE 21 EE Direo e 23 Io DEIN oee T ee ee ee 25 O MOVEMOS e E E E S N R 27 1671 EE EE seoses E kdee tosesedcenioaatuactaneadause cessoaneaas 28 loa ee en En E 30 Ce Adjacent MOVES serseri nenne EES SEEE EE 32 16 8 E CEMT E 33 1 Document Information Terms amp Definitions Term Description DMR CPH PMP csv 2 Introduction The purpose of this document is to provide farmer portal users with guidelines and procedures to follow to assist them to correctly and accurately record and maintain the electronic recording of sheep goats and deer moves in England and to Scotland This document lays out step by step ARAMS Keepers Portal Application User Guide 8 June 2015 Updated procedures to follow to navigate the Keeper s Portal application so that the user can co
11. Destination section enter CPH or Premises No Postcode and click on Search Details will populate on the right hand side Entering CPH No is mandatory HM The second tab is Movement detai e Enter Departure details e Onand Off Exemptions should be completed if they do apply The question mark at the end of each box can be clicked for a full explanation of the exemption codes Exemptions On Exemption 0 e Off Exemption i 0 7 wo e Enter Arrival details The third tab is Animal detail If ear tags have been scanned and saved on the computer in a CSV file Attached Separately e Click choose file button to open file where tags have been saved e Choose the file then click open e The system will automatically calculate the amount of tags in the file To batch move 13 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated e Input the total amount of animals in the batch e Input the flock or herd mark e Input the description e Select the Calculate button and the system will calculate the totals in the box to the left of the calculate button To Individually Identify e Enter the tag number in the following format UK 0 001234 001123 e The above format is made up of the following UK O FLOCKMARK INDIVDUAL NUMBER e Select the Calculate button and the system will calculate the totals in the box to the left of the calculate button The forth tab is Haulier e E
12. KY SouthWestern ARAMS Keepers Portal Application User Guide June 2015 Contact Animal Recording and Movement Service ARAMS Tel 0844 573 0137 Web http www arams co uk Qy at os D e a Deloitte P lt gt CCA 8 S wus ot gt IPA CONTACT C S a moe e Ge C M Irish Payroll Association aac d Insh Life Winner 2012 Soe Member 2013 CERTIFIED MEMBER 2013 gredit services association i i C NSA Cert ified Ee This document contains material and intellectual property rights which are subject to restrictions on use and disclosure and may only be used for the purposes for which it is supplied Circulation of this document to anyone other than SouthWestern personnel or other personnel with specific responsibilities related to the project is prohibited Contents EE H t POC EE EEGEN EEE E N E N 3 E E DEION e E E AET EET EN 3 SR ee de ele d e E 3 De EORI EE 4 d ee MOVE UN sists cere pete E ete wea tate dayne ees tee E ond uct E EE E E 5 e ER Ge un 6 5 1 SS Eege 6 5 2 Denaro DEL c Canepa nemo enn ee A SO ar PS nee eee 6 5 3 BIEN det E 7 OB MOV En EE 8 6 1 Departure and Deer Owner EIERE 8 6 2 BONS acres cen tensn eta ciety prio E tected acer berate cst darter denin N teeta 9 J Aal EE eege 9 7 1 Jooanne Fae E 10 oe PUO E A E E EA E eed cee seem cage E E TAE E E O EE 11 9 Food Chain lnformation FC enrere E 11 9 1 ee TTC FE EE 12 10 SU PEN a MONE e 12 11 Belt dean MOVE NEN E 1
13. Mobile Number Destination Destination details CPH or Premises No Name Post code Address Search Advanced Search 5 1 Species Step 1 The user records the species of the animal s by selecting from sheep goats or deer Species Select an animal Sheep Goats Deer 5 2 Departure Details Step 1 The user selects their CPH number from the drop down menu which will be populated with all CPH numbers linked to their main CPH number Departure Premises number 12 345 6789 iv Post code AB12 34CD Search Step 2 The user enters the postcode associated with the CPH number selected The postcode must contain a space in the relevant place example AB12 14GY User note The postcode field is optional The CPH can still be searched without the postcode Step 3 The user selects search and the departure details populate on the right hand side ARAMS Keepers Portal Application User Guide 8 June 2015 Updated Departure Vepanure delais Premises number LA 345 6769 VK Name DOHA FARRER THE FARMI Address Post code ABI cD Phone number 0123455 7890 Search Mobilie Number 5 3 Destination Details Step 1 The user enters the destination CPH number including the forward slashes in the relevant places example 12 345 6789 Step 2 The user enters the destination postcode associated with the destination CPH number entered The postcode must contain a space in the relevant place example AB12 14G
14. Y User note The postcode field is optional The CPH can still be searched without the postcode If the keeper has moved animals to or from this premise before the search will auto populate the details for the keeper This can be found by starting to type any information such as the keepers name or town into the CPH or Premises No box Step 3 The user selects search and the destination details populate on the right hand side Destination Destination details Premises number 12 345 6789 E Name Address Post code AB12 34CD Phone number JOHN FARMER THE FARM 0123 456 7890 Search There is also an option to search for abattoir market collection centre and assembly centre CPHs Step 1 Click on the Advanced Search button in blue on the destination details section Destination CPH or Premises No Post code Search Advanced Search Step 2 Select abattoir assembly centre collection centre or market from the drop down tab ARAMS Keepers Portal Application User Guide 8 June 2015 Updated Advanced Search Premises Type Abattoir Abattoir Search Criteria Assembly Centre Search Collection Centre Market Search Results Step 3 Type in the search criteria with any information you have i e town postcode or name of company Then press search Step 4 Once the search results appear they will be in a table with these headings Advanced Search Premises Type Abat
15. count If any of these are included in the movement you can move the individual Identifier for the animal s to the animal numbers box by simply clicking on the tag and press Add You can select more than one tag If you select add the incorrect one and wish to move it back click on the tag and press Remove If itis an adjacent move depending on the scenario it may not be possibly to precisely state which animals in the flock herd are subject to this provision and so enter their individual tag numbers here in which case you may enter the approximate numbers and flock herd marks See the guidance below e After you have entered all of the relevant information you can click on the Save button 16 7 2 On Movements The On Movements will allow you to view edit and record On Movements records on your holding register and will be an overview of all information provided within the date range you previously selected Movement Register for On Movements 08 01 2014 08 07 2014 Sheep or Number of Animals Individual Identification number or Batch identifier or Cross ref to list of animals where CPH Location Animals arrived Own Date Goats moved appropriate from Use Add flock herd mark s only for slaughter animals this list might be with the outgoing movement document or it may be a list sent back to you by a CPRC If you have selected the option to have your movements updated automatically they will appear
16. dividual EID Tags Choose file No file chosen Individual Identifiers Selected Identifiers UK 100425 00004 s SE UK 0 100425 00009 SE UKO oo tc Uko 1o25 000S y a EBEE e Date of Identification esce Enter the date when the animal was tagged e Yearof EE Enter the animal s birth year The format of this field is YYYY SDECICS Ee Select either Sheep or Goat e Breed kKnowp Enter if known e Genotype if KNOWN cceecee eens Enter if known e e BEE EE Enter any further comments e Number of Animals Identified This field is greyed out so you will not be able to enter any information The system will automatically enter the number of animals that have been born by calculating the tags e Individual Identifiers 008 The list of EID tags number you have allocated to your Add All Selected Identifiers Add Item ARAMS Keepers Portal Application User Guide 8 June 2015 Updated account The drop down list will contain a list of tags provided by ETAS to your tag supplier for tags they have supplied to you and linked to the CPH that haven t already been used in a movement or birth since signing up for the holding register If the tag does not appear in the drop down list use the empty field to the right to enter the tag number yourself and click add You can also use this field to enter the number of slaughter tags of you flock herd mark number you have applied 24
17. e previously selected To add information to this page click the Add Individual button to add death of individual animals or Add Batch to record the deaths of a batch of animals 25 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated View Animal Death Information 08 12 2014 08 06 2015 Month Year of Death Individual Identification Number where appropriate Number of Animals Dead Breed if Known Approved disposal route used Individual Batch Add Individual Add Batch Add Individual means you will need to enter the Animal death information into the fields provided Animal Death Information Month Year of Death format 01 2014 Species Sheep v Breed if Known Approved Disposal Route Used Number of Animals Dead w Individual Identifiers w Upload Individual EID Tags Choose file No file chosen Upload Individual dentifiers Selected Individual Identifiers UK 0 100425 00001 Add All UK 0 100425 00002 UK 0 100425 00004 UK 0 100425 00005 UK 0 100425 00006 UK 0 100425 00008 UK 0 100425 00009 R UK 0 100425 00010 eee UK 0 100425 00011 UK 0 100425 00012 UK 0 100425 00013 UK 0 100425 00014 Add Item e Month Year of Death Enter the date of death of an animal in the following format MM YYYY Select the animal species e Breed if knowpn Enter the animals breed e Individual Identifiers Enter how the animal s where disposed of optional Thi
18. ient name and phone number and moves onto the animal detail tab Step 9 The user can amend if required the ID s and number of animals in the animal detail tab Here you are able to upload tag lists if available 11 2 Verifying an Existing Move Once the user has checked that all the necessary fields are correct and has entered the information contain in the above steps Confirm Movement gt Existing Move the user can select the verify button the system will validate some of the details entered Once the user is satisfied the details are correct the user can confirm the move 11 3 Confirming a Move The user selects the confirm button this saves the movement details added by the destination keeper and confirms the move 11 4 New Movements The user can record a new move onto their premises that has not been set up electronically by the departure keeper i e the departure keeper is using paper forms The user must complete all the fields for both the departure and the destination keeper The destination keeper must remember to record all the departure details as well as the arrival details to create a complete move 12 Print Movement Document The user can print a movement document by selecting the print button after creating a move The document will then open in a new window for the user to print the four copies required populated with the movement details provided 16 ARAMS Keepers Portal Application User Guide 8 Ju
19. in the movement register on movements list These movements can be amended once they have been downloaded into your register If you have not selected to have the automatic downloads then you will need to click on the Add button and manually input the information 30 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated Animal On Movement Information Date Moved Species Number of Animals moved CPH or Location Animals arrived from Own Use Adjacent Move Inactive Animals on movement Individual Animal Numbers Selected Animal Numbers Add Item Batch Animal Details Selected Batch Animal Details Count Herd Mark Count Herd Mark Add Item 0 8 rong enn een Eee erent ee eer ero e Number of Animals moved 08 e CPH or Location animals arrived from e Adjacent move ENNER e Animals on movement ARAMS Keepers Portal Application User Guide 8 June 2015 Updated Enter the date of the movement Enter the species of the animal This field is greyed out so you will not be able to enter any information The system will automatically enter the number of animals being moved Enter your CPH Tick the box to select if the move is either an active move or an inactive move These adjacent moves are moves that you have to record in your register but for which subject to certain conditions you do not have to report to ARAMS See below for a more detailed explanation An ac
20. lace between August tat and aol eceived Moverr November S0th they are isolated upon arrival and a breeding declaration has been r Gei 2 t i from the recipren Rams or bulls intended for breeding moving to market between Aug 1 and Nov 30 animals isolated and a declaration received from the sender Rams or bulls intended for Breeding returnin from a market Move takes place between August Ist and Novem ber 30th animals are isolated upon their return Movement of breeding goats isclated prior to their departure and a breeding declaration has been received from the recipient The user needs to select exemption code 185 for Deer movements to abattoirs 185 Animals Moved to a slaugther market collection centre from where the only move is to slaugther 7 Animal Detail In the animal detail tab the user can record the number of animals moving per flc batch moves and the individually identifications of animals the system when req ARAMS Keepers Portal Application User Guide 8 June 2015 Updated calculate the total number of animals provided Batch moves Individually identified Number Flock heard mark Description Z Individually identitied Identity tags UKOO11 22334455 A UK11 22353445566 A Step 1 The user records the number of animals and the associated flock herd number in the batch moves tab The system will allow for extra batches to be inputted as more boxes will appear underneath the previous a
21. m your supplier It also allows you to upload a list of tag numbers in the Upload Individual EID Tags upload To move a replacement identifier over to selected identifiers simply click on the tag and press add If you select the incorrect one and wish to move it back click on the tag and press remove After you have entered all of the relevant information you can click on the save button This will create a 22 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated record on your holding register you can also cancel the replacement at any time by just clicking on the cancel button next to the save button Add Batch will allow you add replacement tags as a batch rather than individual tags in cases where you do not know the animal s individual tag number Replacement Tag Information Date of Replacement Species Sheep Previous Identifier Comments Number of Replacements w Batch Identifiers v Upload Batch EID Tags Choose file No file chosen Upload Batch Animal Detials Uploaded EID Batch Tags Animal Count Flock Herd Mark Animal Description e Date of replacement Enter the date of when the tags have been replaced REI nk Select the species of the animals e Previous identifiers Enter the tag number you are replacing if known E ln OC Any comments regarding the replacement of their tags e Number of replacements This field is greyed out so you will not be able to enter a
22. mplete the following actions e Login e Record a Move e Confirm a Move Existing or a New Move e Print a Movement Document e Holding Register e Annual Inventory e Search Moves e Link other CPH numbers 3 Login Once the registration has been completed by the user and approved by ARAMS the user can login with their username and password to access the farmer s portal Log In Please enter your username and password Register if you don t have an account Account Information Username Password Log In Forgotten Password Password Security as follows e Unused or dormant accounts should be suspended or deleted after 24 months of inactivity e User s account will be revoked after 3 failed attempts at login User Note In case of difficulties logging in please contact the Technical Helpline on 0844 573 0137 Option 3 Once logged in you will see the important information box displayed on the home screen as shown below Important Information Welcome to new ARAMS Notifications feature For a more information please refer to the relevant user guide on www arams co_uk ARAMS Keepers Portal Application User Guide 8 June 2015 Updated The critical alert will be displayed at the top of the home screen and will inform you of any system or technical issues with the portal Critical alerts will only be displayed while active Message from webpage 1 Welcome to new ARAMS Critical alert feature F
23. ne 2015 Updated Movement Document under the Sheep and Goats Movement ID k SouthWestern Records identification and Movement Engtand Order 2009 as amended 12628 y in 1 Departure Location Departure CPH 12 345 6789 Keeper s name and full postal address of holding Department for E mwroneneet Food amp Rural Affewrs of Departure JOE BLOGGS THE FARM Please tick bor f Petrn fom rounding up tom common land Postcode CAM AT Full postal address of Destination Moving enemas wisn your Quemess that remain under your Gey 10 day Care and contro g SOSEPHINE BLOGGS Moving Sab to a Central Point Recorang Centre CPRC Cj Teak FAAM Leng a Supstementary sheet ARAMS S atlacteng a ett of rdwdual emt Son nurbers stapted to Pus torn DI rm Postcode CAl4 40Y Destination riet ep give Ut Destination Exhibtion o Peformance Non OPPO j Food Chain information FCI for sheep and goat movements to slaughter only Tick one bos AN the ameh in the consignment satiety the FCI statements detaded on the reverse of Tis form ry 13 Search Movements The user can search for all movements recorded Step 1 The user selects Search Movements provided on the menu Search for a movement Start date S End date a Premises 12 008 v Move type On of Step 2 The user selects date range using the interactive calendars provided Step 3 The user can select which CPH number
24. nter Vehicle details e Select who transported the animals e Enter the vehicle Registration Date last Cleansed and Place Last Cleansed are not editable Transport and Haulage are only relevant if a Haulier is transporting the Animals The fifth tab is FCI e f you are happy all the animals in the consignment satisfy the FCI statements detailed then you may tick the box if you chose e If The FCI Statements are not satisfied for all the animals in the consignment and additional information is provided you may tick the box if you chose Any Individually Identified animals or animals in the CSV File will appear in the Additional FCI tab Any disease or condition must be described Any withdrawal periods or medicines must be described Any information about holding restrictions or any information relevant to public health must be described Once the above steps have been completed then you must select Print if you wish to do so before you select to Save the movement Once the movement is saved you will get a green box at the top of the page stating that The Movement Was Submitted 11 Confirm Movement There are two options within the confirm move tab existing movements and new movements For the existing movements section there is now the functionality to upload your animal tags Please see section 7 1 Uploading Tag File 14 ARAMS Keepers Portal Application User Guide
25. ny information The system will automatically enter the number of replacements you are making once you have added the replacement identifiers e Batch Identifiers This allows you to upload a batch of tag numbers if available or allows you to select the number of animals the flock herd mark for that batch and a description Click the Replacement Tags menu to see an overview of the information that you have just added 16 5 Date of ID Date of ID will allow you to record view and edit Births on your holding register The Date of ID information screen is an overview of all the information within the date range you have selected If you need to add new information to this page click the Add Individual button for individual tag numbers or Add Batch for recording a batch 23 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated View Animal Information 08 12 2014 08 06 2015 Individual Identification Number where Date of Number of Animals Year of Breed if Genotype if Own Individual Identification Identified Birth Known Known Use Batch appropriate Add Individual Add Batch Add Individual will allow you to enter the new ID birth information into the fields provided Animal Information Date Of Identification Year Of Birth format 2014 Species Breed if Known Genotype if Known Own Use Number Of Animals Identified Sheep VM Individual Identifiers wi Upload In
26. olding Register see the image below Confirm movement Search Movements Link other CPHs You are currently logged in as a Farmer Portal user 16 1 Home When you have accessed the Holding Register via the Farmers Portal you will be asked to select your CPH number The CPH numbers you can see will depend on the CPH numbers you have linked to your main holding You can then select the premises number from the drop down box and click apply see the image below This is the Holding Register for premises 00 000 0000 Please select your CPH Premises number Apply Select the date range that you want to view it defaults to 6 months from today on your first login 20 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated If you manually change the Start Date and leave the End Date blank it will automatically populate the End Date to Start Date 6 months or today whichever comes first If you manually change the End Date and leave the Start Date blank it will automatically populate the Start Date to End Date 6 months It will allow you to manually populate both date fields with any time period i e 12 months If you need to see data for a different date range then you must change the date range on this Home screen and press the Apply button before selecting the tabs you wish to view or edit You will be able to view all dates up to 3 years for the Replacements Birth Deaths Off Movements and On Movement
27. or a more information please refer to the relevant user guide On WWW arams co uk OK Farmers that are using Third Party software will now also be able to access the full functionality of the portal As a package user you will now be able to record movements confirm movements access the holding register and edit user details through the ARAMS portal You are currently logged in as a Farmer Portal Third Party user 4 Record Movement This function allows the keeper to record a move from their premises including a facility to upload a file of tags or the facility to manually record tag numbers The user is supplied with five tabs to record the details required to complete a move The five tabs are Premises Movement Detail Animal Detail Haulier and Food Chain Information FCI There is also an option under the record movement button to record movements to common land or ports This process is the same as it is for the normal record movement as stated below Home Record movement e Confirm movement e Ho Record movement Record movement to common land or ports ARAMS Keepers Portal Application User Guide 8 June 2015 Updated 5 Premises The premises tab is split into five sections Species Departure Departure details Destination and Destination details Species Select an animal Sheep Goats Deer Departure Departure details CPH or Premises No vis Name Post code Address Phone number Search
28. replacement tags screen is an overview of all of the information provided within the date range you selected If you need to add new replacement tag information click the Add Individual button for individual tag numbers or Add Batch for recording a batch of replacement tags View Replacement Tag Information 08 12 2014 08 06 2015 Number of replacements Date of replacement Flock mark Replacement identifiers Individual number or Individual Batch Previous or Surviving identifier details if known Individual number Comments Add Individual Add Batch Add Individual will allow you to enter the replacement tag s Replacement Tag Information Date of Replacement Species Sheep Previous Identifier Comments Reien v TT e SE SE E Gees E e Date of replacement Enter the date of when the tag has been replaced EE ee Select the species of the animal e Previous identifiers Enter the tag number you are replacing if known E ln OC Any comments regarding the replacement of their tags e Number of replacements This field is greyed out so you will not be able to enter any information The system will automatically enter the number of replacements you are making once you have added the replacement identifiers e Replacement Identifiers This is a drop down list of EID tags number you have allocated to your account i e tags that you have ordered and received fro
29. s Date range set to 30 12 2013 30 06 2014 Start date 30 12 2013 End date e 30 06 2014 16 2 Keeper Details The keeper s details will show all your information see the image below Keeper Details Keeper name Address of holding ARAMS SouthWestern PO BOX 6299 Milton Keynes Holding identifier 00 000 0000 CPH Additional Identifiers 00 000 0000 CPHs Flock Herd Number UK 111111 Species Sheep Type of production Meat Address of keeper MK10 1ZQ if different from above Animal count 3120 If you need to change your details such as name address or CPH number you will need to contact your local APHA office Please note any amendments can take up to 72 hours to update You can amend any other details such as Animal count Type of production Species etc by going to the Edit HR status in the Farmers Portal 16 3 Additional Identifiers This is for any additional CPH numbers that you use for frequent adjacent moves land that you move your animals to from on foot that has a different CPH number and or that shares a common boundary You will be able to record these for your reference 16 4 Replacement Tags The Replacement tags tab will allow you to view edit and record Replacement Tag on your holding register 21 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated Date Keeper details Home of ID Deaths Movements Annual Inventory For Official Purposes Guidance Notes The
30. s field is greyed out so you will not be able to enter any information The system will automatically enter the number once you have selected the Individual Identifiers List of EID tag numbers you have allocated to your account Move the individual Identifier for the animal that is dead by simply clicking on the tag and press add If you select the incorrect one and wish to move it back click on the tag and press remove After you have entered all of the relevant information you can click on the save button You can select more than one tag at a time but holding the Ctrl button on the keyboard as you select the tags on the list Add Batch allows you to add a batch of animal deaths for times when the individual number is not known ARAMS Keepers Portal Application User Guide 8 June 2015 Updated 26 Animal Death Information Month Year of Death format 01 2014 Species Sheep Breed if Known Approved Disposal Route Used Number of Animals Dead w Batch Identifiers Vi Upload Batch EID Tags Choose file No file chosen e Month Year of Death Enter the date of death of an animal in the following format MM YYYY SNCS iiss cicssicsciscsscicnsavasacccidaceotanteaews Select the animal species e Breed if KNOWN ec seeeseeeeeees Enter the animals breed e Approved Disposal Route Used Enter how the animal s where disposed of optional e Number of Animals Dead This field is greyed ou
31. s you start to type in the information Step 2 If the premise has provided individual identifications the user will record each ID under the individual identified tab Step 3 The user clicks the Calculate button which automatically totals the number of animals keyed from both the batch moves and the individual identified tabs Total number of animals moved batched and 14 Calculate individualhy 7 1 Uploading Tag File Step 1 The user checks the file of tags to upload into the system is in the correct format Two formats e g UK 0163588 03703 or 826 0090909090 Step 2 The user selects the Choose File icon this will open another window to allow the user to browse for the file to upload Moverment Animal Detail Haulier Fil Upload tags Choose File No file chosen Upload Step 3 The user selects the file they wish to upload and clicks on the open button 10 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated Portal Look in My Documents v QO em LO cache Movement Animal Detail Haulier FCI EG oO Downgads My Recent Sm Music Documents 2 my Pictures Upload tags Choose File No file chosen Brett Le sample_upload_tags csv Desktop Total number of animals moved batched and individua Batch moves Individually identified Identity tags ity tag My Computer File name sample_upload_tags cs UK 0163588 03703 x a Files of type
32. t moves Where you have animals that move frequently to an adjacent or nearby holding that has a different CPH number you are permitted to record that fact in the holding register without having to report the movements to ARAMS but only so long as the movements e are frequent e are on foot i e you don t transport the animals in any vehicle e donot involve contact with other livestock Examples of such moves where it would be impractical to report each animals move to from a different CPH are regular moves to allow animals to graze in a e neighbor s field that shares a gate with yours e neighbors field you use for grazing across the road from yours where you keep your animals In these scenarios you can create a standing entry in the off on movements section of your holding register to record e that sucha move takes place e the frequency of the move 32 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated e The CPH numbers of the land the animals are moved from and to You don t need to record precisely which animals are moved where that is impractical Under this option you should select the active button if you are using the adjacent move facility This will ensure that the standing entry that you create will always appear at the top of your OFF or ON movements sections so that an inspector examining your records can appreciate that and will not think that you have failed to report moves if they are e
33. t so you will not be able to enter any information The system will automatically enter the number once you have selected the Individual Identifiers e Batch Identifiers cececeee This allows you to upload a list of batch animals or you can record the deaths as the number of animals in the animal count box their flock herd mark and a description of the animals Click the Death menu to see an overview of the information that you have just added 16 7 Movements Movements will allow you to view edit and record OFF and ON Movements and OFF and On Adjacent Movements on your holding register Home Keeper details Replacement tags Date of ID Deaths ovements Annual Inventory For Official Purposes Guidance Notes Select the Movement menu to show the drop down box 2 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated Movements Annual h Off movements On movements Off Adjacent Moves d On Adjacent Moves J 16 7 1 Off Movements Off movements from your holding is an overview of all information provided within the date range you previously selected To add more information click the Add button Movement Register for Off Movements 07 01 2014 07 07 2014 Sheep or Number of Individual Identification number or Batch identifier or Cross reftolistof CPH Location Hauliers Registration Numberof Own Date Goats Animals moved animals where appropriate Animals moved to Name Transport Use
34. tags from the right hand side list by highlighting the tag and clicking the right facing arrow to move tag into left hand side box All tags that are added into the right hand side box are flagged by the user where more information about the animals showing signs of a disease or condition that may affect the safety of meat derived from it them is to be recorded Additional FCI LUN e Information about animals showing signs of a disea e2_or condition that may affect the safety of meat derived from it them N Identification of animalis UK 0163693 UK 0163588 03554 UK 0169205 02638 UK 0164768 10158 UK 0163588 03552 UK 0163588 03701 UK 0163693 03459 Step 2 The user can un flag a tag that has been added by selecting the tag in the right hand side box and clicking on the left facing arrow This returns the tag to the left hand list Additional FCI S Information about animals showing signs of a disease or condition that may Affect the safety of meat derived from it them Identification of animalis UK UK UK UK UK 016 UK 0 UK 0163 UK 0163 UK 0169 UK d f dr f el f z na Umran 149255 gt S UK 0193588 03532 d e gn de e JK 016 03720 d Step 3 The user records any relevant information given by the keeper in the three free text fields Describe the disease or condition ar diagnosis ifa veterinary surgeon has examined the animals Withdrawal periods have
35. ted duration of the journey if relevant Step 5 The user selects either Yes or No to accurately record if the destination is a Separation Unit Isolation Unit Step 6 The user selects either Yes or No to accurately record if the moving animals to a Central Point Recording Centre CPRC Step 7 The user can complete the Deer Owner details if these details are relevant to the move being created User Note The two time fields Time first animal loaded and time of departure fields are automatically populated with the time the movememt record is created 6 2 Exemptions Exemptions can be claimed by selecting the relevant exemption code from the drop down menu Exemption code descriptions can be found by selecting the help icon On Exemption 101 Foster Lambs on Movement or Foster Kids on Movement 102 Anima Is movin g from tack 157 Has been held in isolation facilities for 20 days pror to movement to show or since last movement from a show 158 VVII be held in isolation facilities for 20 days on return from show 169 gt gt d moved onto the holding since the animals last visited a D eturning to their correct home after being inadvertently rounded up from common land imals moved for performance exhibition Purposes and a permit has been issued for the r aheep goats returning home from an Al centre received and they have been 1 for s in Detra Approved Isolation nert of Breeding Rams or Bulls move takes p
36. the CPH number and post code you wish to link to your main holding You can then enter the following information regarding the new CPH e Animal Count The number of animals you have on your holding This can be reset at any time Eeer eet Sheep Goats or Both e Type of Production Meat Wool Dairy and Breeding select one or more options 19 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated e Flock Herd Mark UK 244220 e Now click Link CPH The last section indicates the CPH number s you currently have linked to your main holding You will have the option to unlink any of the CPH numbers you have previously linked by clicking the Unlink button Once you have completed the registration process you will be able to access the holding register by logging into the Farmers Portal 16 Holding Register It is important to note that you must keep a separate holding register for any land that you own with a unique CPH number where you may keep sheep or goats or other land e g temporary grazing where you keep exclusively sheep or goats Your holding register records for each CPH must go back 3 years from the last day when an animal is referred to in a movement record dies or leaves the holding Once you start using the ARAMS Electronic Holding Register you should retain your previous paper register for at least 3 years On the top menu bar of the Farmers portal you will now have the option to select H
37. tive move means that the move will always be displayed at the top of the Movement Register An inactive move means that the move will not be displayed at the top of the Movement Register it will appear according to the date it was first created Enter the Individual Animal Number and click Add Item 31 ndividual Animal Numbers Selected Animal Numbers Add Item hemove If you enter an incorrect number press Remove and edit the number After you have entered all of the relevant information you can click on the Save button If you do not have the Individual Animal Numbers there is an option to batch the animal s Count Number of animals moved Herd Mark Herd number An example where you may wish to do this is if it is an adjacent move where depending on the scenario it may not be possibly to precisely state which individual animals in the flock herd are subject to that provision and so to enter their individual tag numbers here in which case you may enter the approximate numbers and flock herd marks See the guidance below Select Add Item Batch Animal Details Selected Batch Animal Details Count Herd Mark Count Herd Mark Add Item You can enter more than one herd mark by selecting again the Add item button The total will be automatically calculated in Number of Animals moved in addition to any Individual Animal Numbers Click Save to create the record of the On Movement 16 7 3 Adjacen
38. toir v Search Criteria Milton Keynes Search Search Results Premises No Location Ref Name Address Local Authority Here you can then click on the correct holding and press select This should then prepopulate the destination keeper details for you To move between the tabs you can use the back and next buttons at the bottom of the screen 6 Movement Detail The movement tab is split into three sections Departure Deer owner details and Exemptions 6 1 Departure and Deer Owner Details Departure Deer owner details Is with in your Business No First name Departure Date im Surname Date of Loading AT Address 1 if different Address 2 Time First Animal Loaded CH 14 57 49 Address 3 Time of Departure O 14 57 49 Post code Expected Duration of Journey Is Destination Seperation No Unit Moving animals to a No Central Point Recording Centre CPRC Step 1 If the animals are moving within the keepers business the user selects Yes If the animals are not moving within the keepers business then the value should be left defaulted to No ARAMS Keepers Portal Application User Guide 8 June 2015 Updated Step 2 The user records the departure date they wish to use by using the departure date interactive calendar Step 3 The user will only record the Loading Date if different from the departure date by using the loading date interactive calendar Step 4 The user records the expec
39. xamining your movement reports on ARAMS 16 8 Annual Inventory Annual Inventory should be completed at the end of the year between the 1 and 31 of December to comply with legal requirements This record will show how many animals you have within your business This should be used for inspection purposes Inventory Date 1 December 20 Enter current year for example 2014 Total number of Sheep asssseeceserrereeen Total number of sheep within your business Total number Of Goats eese Total number of goats within your business Date Ge KENE Date the annual inventory has been carried out Click Save New Inventory details New Annual Inventory Record Inventory Date 1st Total number of Sheep Total number of Goats Date Entered December AU _ Save new Inventory details Annual Inventories previously recorded Inventory Date 1st Total number of Sheep Total number of Goats Date Entered December A0 Keeping an accurate holding register including completing the annual inventory as at 1 December is a cross compliance Statutory Management Requirement SMR 8 33 ARAMS Keepers Portal Application User Guide 8 June 2015 Updated

ARAMS Keepers Portal Application User Guide June 2015 Nov 2013

Contents

Download Pdf Manuals

Related Search

Related Contents