E-Planning User Guide
Contents
1. ky S d YX hit KN DN i pi Ge A j 3 Aa N Data Copyright Scottish Government SE EnS wan SG E 313360m N 678054m 161 x 179 m T 1Spatial com Crown Copyright All rights reserved Scottish Government 100020540 2009 4 To use the exact easting northing reference as the proposal location click on Use this point as site location 5 Click on Confirm Address 24 CPLANNING Confirm Planning Authority Once you have selected the proposal location the appropriate planning authority will be displayed Create a New Proposal Step 2 of 5 User Guide amp Authority Contact Details This page shows the Planning Authority associated with the location selected Confirm Planning Authority L You have selected the following Site Address 2 CAIRNLEA ROAD STRATHAVEN STRATHAVEN ML10 6EY Planning Authority South Lanarkshire Council 1 Check the planning authority that is suggested 2 If this is correct click on the Next button 3 If it is not correct please contact the relevant authority directly The authority contact details can be accessed by clicking on Authority Contact Details Name Proposal The proposal now needs to be named and given a short description Create a New Proposal Step 3 of 5 User Guide f Authority Contact Details An asterisk indicates required fields Proposal Name and Details L Please complete the Proposal Name and Proposal Details fields2. 4 Quick Reference Guide Click on the button below then click once on the relevant location in the map r k DS lar natalie ren E 319162m N 675422m 21 5 x 23 8 km D 1Spatial com Crown Copyright All rights reserved Scottish Government 100020540 2009 Note This feature is only recommended for broadband users 1 If the interactive map is not displayed click on the Map Search tab 2 The interactive map contains a number of tools to help you zoom in and locate the desired address AR ae Olga g e Initial map view click this to zoom the map out to show the whole of Scotland e Zoom in select this tool then click a point on the map that you want to zoom in to e Zoom out select this tool then click on the map to zoom out e Pan mode to move around the map select this then click on the map Keeping the mouse button depressed drag the cursor in the direction that you want to pan e Zoom to rectangle to zoom in on a selected area select this tool then click and drag the cursor to draw an area on the map e Previous view to return to the previous view click on this tool 23 CPLANNING e Next view when you have used the Previous view tool click on this button to go to the view that followed the one that is currently displayed e Select address to identify a location on the map that you want to use for the proposal location select this tool and click on the desired
3. and return to complete more of it at a later time 31 CPLANNING Location Plan The Location Plan is a required part of your application because it indicates clearly the property that is the subject of the proposal ePlanning Scotland offers you the choice of e Purchasing and marking up the plan online e Attaching an existing plan and submitting it either by online upload or post 1 Click on Location Plan in the Proposal Summary Add Location Plan User Guide A Form Guide 2 Form Help f Authority Contact Details You must submit a location site plan with your application It should preferably be Ordnance Survey based of scale 1 1250 and include a NORTH point The land to which the application appeal relates must be outlined in RED and any other adjoining land you own in BLUE You must also indicate on your plan which neighbouring properties will be notified View example location plan opens in a new window Add Location Plan Options 2 Please select the required option Purchase Location Plan This option allows you to purchase an Ordnance Survey map and provides a number of tools to mark the map to create a location plan It is recommended for those with limited experience of submitting planning applications or creating location plans a A plan may be purchased from Ordnance Survey and marked up with your site location and additional information The map will be licensed for use within this planning propos
4. appear on this list Name Email Brian Jamesford brianjamesford googlemail com 4 Type a short note in the Message box to explain the purpose of the invitation 5 Click on the Invite button Users who have not yet accepted or declined the invitation are listed under Invitations Already Sent Those who choose to join the organisation will disappear from this list 14 CPLANNING Joining an Organisation If you are invited to join an organisation you will be notified by email You can accept or decline the invitation Once you have accepted the invitation the organisation s details will be shown in your Sharing page and all of the proposals that belong to the members of the organisation will be available in your My Proposals page Notes e You cannot remove yourself from an organisation Only the organisation s administrator can do that e Ifthe organisation is deleted all users that belong to it except the administrator will lose access to the proposals Managing Organisations When you create an organisation you are automatically made the organisation s administrator This allows you to invite further users remove existing users or transfer the administrator role to another user Branston Associates This page displays the details of the organisation and allows you perform changes to the organisation itself like inviting new members and delete the organisation itself CJ Invite Member D Delete Organis
5. box to not send copies of emails to another address or enter a list of emails separated by semi colons M Copy Notification Emails to Other Email Addresses d moyes halomail com hbbranston googlemail com ifox harringtonass ociates com jameskmorrison googlemail com Enter a list of email addresses in the box provided Separate each address with a semicolon Tick the checkbox to enable notification emails to be sent then click on the Confirm button If you do not wish you send any email notifications remove the tick from Copy Notification Emails to Other Email Addresses and press Confirm 40 CPLANNING Fee The Fees component lists the chargeable components that apply to your application helps you to work out the total due and allows you to pay online You can use the Fee Calculator to work out what you need to pay Note Not all Applications or Appeals have a fee where this is the case this option will not be present 1 Click on Fee in the Application Summary Fees A User Guide J Form Guide Form Help Authority Contact Details You are required to specify the appropriate fee for the form In order to help you work out the fee we have included a Fee Calculator that will ask you questions and calculate the cost for you Alternatively you may wish to use information provided by the relevant authority to calculate the fee Enter Fee Ki Calculate the fee including any additional costs given by the autho
6. no longer required you can delete it by clicking on Delete Organisation When you delete an organisation you will also be given the option of deleting the user accounts of the organisation s members If you delete the user accounts the proposals that were shared by the organisation become the sole property of the administrator If you do not take this option the proposals revert to their original owners 16 CPLANNING Proposals The core purpose of ePlanning Scotland is to help you create manage and submit planning applications and appeals All of this is done in your My Proposals area A proposal comprises a number of activities Your My Proposals area provides a number of tools to help you to work out which activities you need to complete and allows you to keep track of their status until your proposal is ready for submission Proposal Activities The following activities may be required to be completed in order to complete your proposal e Planning permission required determine whether your proposal requires planning permission e Determine proposal location choose which address or location the proposal refers to e Complete appropriate forms determine which forms are required for your proposal and fill them in e Attach location plans determine whether location plans are required If you do not already have access to location plans they can be published via ePlanning Scotland e Submit certificates sign
7. of items and activities which this application requires before it can be completed e Declaration allows you to review the application and sign an electronic declaration that it is accurate and a true representation of the information that you wish to submit 1 Each of these components is completed by using a form wizard Click on the component name to open the wizard Applicant or Agent Details User Guide A Form Guide Z Form Help SZ Authority Contact Details An asterisk indicates required fields an exclamation mark on a tab indicates attention is needed ki Progress 20 Are you an applicant or an agent An agent is an architect consultant or someone else acting on behalf of the applicant in connection with this application Applicant C Agent Do you want to use your registered account details C Yes No Previous JL next 2 Navigate through the form using Next and Previous buttons answering the questions presented to you if there are mandatory questions on the page you will not be able to progress until these have been answered The Progress bar at the top indicates how far through the process you are 3 You can clear the current page by clicking on the Clear Page button 4 You don t have to complete a form component all in one sitting You can save what you have done so that you can come back to it later by clicking on Save and Exit Supporting Documentation You may wish to upload or po
8. point on the map If you click on a building the address will be displayed If you click anywhere else only the easting and northing reference will be displayed Es s25 2m M D A Dm 21 5 x 23 8 km e Eastings Northings reference displays the easting and northing reference of the place on the map that the cursor is currently pointing at e Map area displays the dimensions of the area displayed by the map 3 Use these tools to locate the correct property Click on the Select Point Location for Proposal button then click on the map to identify the property Create a New Proposal Step i of 5 The tabs on this page provide different methods to allow you to identify the location of your site using Address Search Easting and Northing Search and Map Search You should always start with an Address Search if you know that your site has a known address However if you cannot find an exact address then please follow the instructions provided at that time Please see the help for more details on the other options NOTE You should only use the Map Search if your site is on open land Address Search Easting and Northing Map Search WS e QJIAN AJA Instructions Use the zoom and pan tools to locate the location that you are interested in Quick Reference Guide Click on the button below then click once on the relevant location in the map Select Current Point Location E313278 N678071 Use this point as site location
9. surname CPLANNING 3 Your login details are the particulars that you will use to access ePlanning Scotland e Email Address enter your email address Enter it again below to confirm that it is correct e Password enter a password that will allow only you to access your ePlanning Scotland account Note Passwords must be a minimum of five characters long and may not contain spaces Enter the password again below to confirm that it is correct 4 Click to read the Terms and Conditions that apply to the use of this site When you have done so tick the check box to indicate that you agree to them 5 When you have entered your personal and login details click on the Save Account Details button 6 An email will be sent to the address you entered This provides final confirmation that you want to create an ePlanning Scotland account When the email arrives click on the link to be returned to the ePlanning Scotland site mmm SST OC PLANNING Registration Confirmation Hello Neil Williamson To confirm creation of your account please visit the following URL https dev sqov wam WAM confirmRegistration do action confirmCreate amp key 3ea81717785f268f28e578c6983fd34e Please Login with the email address and password you originally selected This email has been sent from the ePlanning Scotland Applications and Appeals System This e mail and any attachments are private and confidential If you are not the intende
10. to help you work out the fee we have included a Fee Calculator that will ask you questions and calculate the cost for you Alternatively you may wish to use information provided by the relevant authority to calculate the fee Enter Fee 2 Calculate the fee including any additional costs given by the authority e g for Advertising Charges Application Appeal Fee Choose one of the following options to enter the correct fee Option 1 is recommended for most users but if you have the required information from the authority or you know the correct fee then Option 2 may be used 1 Calculate the fee using the Fee Calculator Last Calculated Fee n a 2 Enter the Application Appeal Fee manually in the field below in the form XXXX XX excluding commas and symbol Application Appeal Fee 0 00 Additional Fees where applicable Bad Neighbour Development Advertising Fee E 45 00 Neighbour Notification in Newspaper under Article 12 5 Fee g 0 00 Neighbour Notification Dispensation 0 00 Total Fee To Pay Click the Calculate Total Fee button after making changes above Total Fee 4500 Calculate Total Fee Cancer _ Confirm 42 CPLANNING Payment Method In the Application Summary page click on Payment Method Payment Method gt User Guide gt Form Guide Form Help f Authority Contact Details The method of payment you select here will be applied once you have submitted the applicati
11. CPLANNING SE ePlanning Scotland User Guide The ePlanning Scotland website has been designed by the Scottish Government to provide an efficient and supportive process for members of the public and professional services such as architects and agents to apply for planning permission or appeal against refused consent or against conditions applied when consent is granted The online process provides easy to use forms to allow you to submit planning applications and appeals online and assist you in submitting the relevant form documentation and correct fee This guide describe how to use the site ePlanning Scotland User Guide Version 2 0 July 2009 CPLANNING Contents Ucar Eege 1 Create A USer ACCOUNT csiaciamaxamansaniscnasantinnnesctneatimedamniatonen hum imd Oiuah EAEE ORERE RE 3 EOIN eee E E 5 MV ACCOUD E 7 EE 10 PODO al Ss ta caens E E shen akemansuouesesyeantacummametasans 17 MRONO S Al EE 18 Creating a Gelee E 19 Completing a Proposal 29 CPLANNING Create A User Account Before you can use the ePlanning Scotland site to manage planning applications and appeals you must first create a user account 1 To create a new user account click on the Create an Account button on the Home page Welcome to ePlanning Scotland submit planning applications and appeals to your planning authority D share proposal information with others see Features for more benefits of creating an account download Us
12. CPLANNING Unregister If you no longer wish to use ePlanning Scotland you can remove your details by Unregistering Note that Organisation Administrators must first transfer administrator rights to another user or delete the organisation before they can unregister their details 1 To unregister your details click on the Unregister link in your My Account page Confirm Unregister You have chosen to unregister from the site All your proposals will be removed from the site and you will be unable to log back in again unless you register again If you wish to continue re enter your password and click on Confirm NB Passwords are case sensitive must be a least 5 characters long and must not contain spaces Confirm Password ITT 2 Confirm that you want to remove your details from ePlanning Scotland by entering your password in the Confirm Password box 3 Click on the Confirm button CPLANNING SE Sharing lt is often helpful to involve other people in your proposals to receive their opinions and help The advice of architects and planning professionals can be invaluable while neighbours may appreciate being able to view your plans while the planning process is ongoing You can invite other people to become ePlanning Scotland users and allow them either to view or edit your proposals and other users can offer you the same invitation Professional users can create collaborative groups of users from their organisati
13. G Submission Payment User Guide gt Form Guide g Form Help f Authority Contact Details You will need to pay the sum indicated using the following payment method before your application or appeal can be submitted Pay by Cheque Please write your name address and Online Ref No below on the reverse of the cheque Online Reference 000000851 001 Amount 45 00 Cheques should be made payable to the following authority for the amount above It should be posted to South Lanarkshire Council Montrose House 154 Montrose Crescent Hamilton ML3 6LL Visit authority website Bank Name Bank Of Scotland Account Holder s Name R Jamieson Cheque Number 0045933933201 V Has the cheque been signed MV Have you written the Online Reference on the back of the cheque 4 Once you have completed the required sections press Proceed 5 If you chose to send email notifications to other users they will be notified now 6 The completed Submission Summary page displays all of the relevant information about your submission You can view the application in PDF format by clicking on View Form PDF opens in a new window 7 Completed submissions are retained for 90 days after submission To retain a copy for your records click on Download a copy of my submission and save the file to your PC Alternatively you can obtain a printed copy of the summary by clicking on Printable Version opens in new window and pressing Prin
14. Logout When you are finished with ePlanning Scotland remember to log out by clicking on the Logout button in the menu bar on the left hand side of the screen CPLANNING My Account Once your account has been created it is a good idea to add further details such as your address which can be incorporated in your applications The My Account page can be accessed at any time to allow you to update any of your account details 1 To access your My Account page click on My Account in the left hand menu bar My Account Edit your registration details below Click the Save Account Details button at the foot of the page to save your changes An asterisk indicates required fields You can change your password using the following link Change Password You can unregister from the site using the following link Unregister Personal Details 7 Please enter your personal details See help for more information about the User Type options User Type Professional User General Public User You must enter a value for Title and if Other is selected a value for Other Title Title Mr e Other Title First Name Neil Surname Williamson Contact Details Z Please enter your contact details Company Name if appropriate IDOX Daytime Phone No 0141 574 1900 Fax No 0141 574 1901 You must enter a value for Building Name Building No or for both Building Name Tontine House Building No 8 Address 1 Street G
15. Northing 644231 1 If the Easting and Northing Search fields are not displayed click on the Easting and Northing search tab 2 Enter the Easting value between 0 and 500000 in the Easting box 3 Enter the Northing value between 500000 and 1300000 in the Northing box 4 To use these references to define the proposal location click on Save ef Click on the Confirm Address button now see Confirm Planning Authority 6 To check that these references define the correct location you can view it on the interactive map Click on the Use Map button see Map Search 22 CPLANNING Map Search lf you area of interest to the proposal is on open land you can use the Map Search feature to identify the location using an interactive map Create a New Proposal Step 1 of 5 The tabs on this page provide different methods to allow you to identify the location of your site using Address Search Easting and Northing Search and Map Search You should always start with an Address Search if you know that your site has a known address However if you cannot find an exact address then please follow the instructions provided at that time Please see the help for more details on the other options NOTE You should only use the Map Search if your site is on open land Address Search Easting and Northing Map Search KH A x a Be gt a i Instructions Use the zoom and pan tools to locate the location that you are interested in
16. PDF op X w have Adobe Acrobat Reader installed on A pias Main Details POF opens in a new your computer We recommend that cable asset you use the latest version Click on the following link Information about Acrobat Neighbour Notification Reader to download it now The link will E Preview Neighbour Notification PDE opens ir Sf open a new window a new window Form Guide Download this document for guidance Certificate of Ownership I e E Gs pat form The link JA Preview Certificate of Ownership PDF opens in a new window Download Whole Contents Click to download a ZIP file containing e the whole form document as PDF the Checklist f site location plan as PDF all supporting JR Preview Checklist PDF opens in a new y documents in their uploaded format and window PDF containing fees if the you have used the fee calculator Declaration o IL Preview Declaration PDF opens in a new window Supporting Documentation Email Notification P c Fee Amount to pay 45 00 y Payment Method Ve The form is ready to be submitted Please click Next to view the summary screen and then submit the form 2 Click on the Next button Review the Submission Summary page If you are content that the submission is in order click on the Submit button 3 If you elected to pay any fees online do this now If you elected to pay by cheque or telephone enter the details in the Submission Payment Screen Confirm that this has been done 44 CPLANNIN
17. Planning Authority Note If you discover a minor error in your address details it is recommended that you complete your proposal and then email your planning authority to report the error 9 If there are too many results in the list click on the Refine Search button to return to the Address Search page and enter more information 10 If you cannot find a match click on the No Exact Match button If you have a broadband connection you can select I can use the non accessible mapping tool to use the interactive map tool to determine the location see Map Search Click on Continue 11 Otherwise select I cannot use the non accessible mapping tool and click on Continue This allows you to contact your planning authority to obtain location information that you can use in your proposal 20 CPLANNING 12 13 Create a New Proposal As we can t continue without an appropriate site location you need to ask your Planning Authority for help identifying the site Contact Your Planning Authority Options Fa Have you spoken to your Planning Authority about the site location C Yes I have already spoken with my Planning Authority and I am returning to enter the site location details as advised Not Yet I will contact my planning authority and return to the website at another time with more information To contact your planning authority select Not Yet and click on Continue Select the appropriate planning authority an
18. Site Location 2 CAIRNLEA ROAD STRATHAVEN STRATHAVEN ML10 6EY Proposal Name Attic Conversion Proposal Details Conversion of attic space to bedroom 1 Enter a name for the proposal in the Proposal Name box 2 Briefly describe the proposal in the Proposal Details box 3 Click on Confirm Details 25 CPLANNING Select Forms At this stage you can select which forms will need to be completed and submitted along with the application You do not have to do this at this stage but you may find it easier if you do Create a New Proposal Step 4 of 5 User Guide Authority Contact Details This page allows you to continue with the proposal creation and add application appeal forms Select Online Forms Please choose how you would like to select the forms that you wish to submit with your application or appeal Select forms using a wizard Choosing this option allows you to be helped through a series of questions to determine which forms you need to fill In C Select forms from a list Choosing this option allows you to explicitly select the forms that you need C Create proposal without forms Add forms later or copy from previous proposals Choosing this option allows you create a proposal containing no forms The required forms can be added or copied from previous proposals at a later stage 1 From the options provided choose one of the following and press Select 2 Select forms using a wizard this is reco
19. ai gQ Task Pane Step 2 of 4 Add Adjoining Boundary If you own land adjoining the proposal site please mark it on the map You may skip this step if you do not own adjoining land Click Add Adjoining Boundary and then draw the boundary of any land that is owned 1 adjoining the proposal site by clicking each point in turn on the map Please DO NOT CLICK AND DRAG m Press CTRL when clicking to close the boundary There is no need to return to the SE i first point Show me how to draw the boundary opens in anew window Ul 39 Zlm ining Bound jay inside the adjoining boundary to be deleted x e SEN d dd Adj cli To remove an adjoining boundary click the d B l Delete Adjoining Boundary button Then click Delete Adioir ing o E 313225m N 678039m 107 x 119 m D 1Spatial com Crown Copyright All rights reserved 1Spatial 100028305 2009 11 An adjoining boundary is created by drawing a shape around the site that adjoins the proposal site Draw a boundary line around the area by clicking to place points on the map The boundary line is automatically created between consecutive points Continue moving anticlockwise to place the vertices of the site boundary take care not to make the line cross itself To place the last point and complete the shape hold down the CTRL button when clicking 12 If you want to redo the boundary click on Delete Adjoining Boundary then click inside th
20. al only whether or not it is eventually submitted a Maps are available covering 1 4 and 16 hectare areas a Payment by credit or debit card is required before the map can be added to your application This cost is in addition to any application fees and is not received by the planning authority therefore you will be asked to pay for the map immediately C Attach Location Plan Recommended for agents and experienced householders who already have a location plan a For multiple applications in the same proposal use an existing Location Plan you have created on the site We accept the following formats DOC DWG GIF JPG PDF PLT TIF TXT XLS and XLW a The maximum file size is 5120 Kb 2 Select whether to Purchase the plan online or Attach an existing one 32 CPLANNING Purchase Location Plan 1 If you are an inexperienced user it is recommended that you purchase a location plan via ePlanning Scotland mark it up with the relevant information and attach it to your application To do this select Purchase Location Plan then click on Continue Note This opens the interactive mapping tool Not suitable for non broadband users Purchase Location Plan User Guide A Form Guide 7 Form Help f Authority Contact Details Map Showing Site Location Easting 313278 Northing 678071 L Sg R Map Extents Back to Summary Ser i l hh T 1 Use the pan tool to locate the i ite site Quick Reference Gu
21. al you are about to create Proposal Summary Below are the details entered for the creation of a new proposal Proposal Name Attic Conversions Proposal Description Conversion of attic space to bedroom Site Address 2 CAIRNLEA ROAD STRATHAVEN STRATHAVEN ML10 6EY Selected Forms LS The Planning Authority for this proposal is South Lanarkshire Council The application form s you are about to complete has been issued by this site on behalf of the Planning Authority and on completion will be sent to the Planning Authority for processing Below is the list of forms which will be included in the proposal a Householder Application 1 Read carefully through the proposal summary and the list of selected forms and make sure that these are accurate If you need to make any changes click the Previous button and step back through the process to the step that needs amendment When you are happy that the proposal details are correct click on the Create Proposal button 28 CPLANNING Completing a Proposal In My Proposals click on a proposal name to view its Proposal Summary Proposal Summary Gj Delete Proposal New Proposal Summary rd Planning Authority 1 Attic Conversion South Lanarkshire Council Converting existing attic space into bedroom Montrose House 154 Montrose J Edit Proposal Details Crescent Hamilton ML3 6LL Tel 01698 455 916 Status Active Fax 01698 455 195 Primary Contact Neil Willi
22. amson J enterprise ha southlanarkshir Date Started 02 04 09 e gov uk Proposal Reference 000000851 Site Location L Draft Forms G 2 CAIRNLEA ROAD STRATHAVEN STRATHAVEN ML10 6EY To complete the proposal click on the form Change Address Name Delete E Help Certificate of Lawfulness Proposed Use D 2 E User Guide Householder Application G Help and guidance with completing this s proposal Add Additional Forms Submitted Forms Submitted forms are automatically removed from the site 90 days after the submission date Name Submission Date No forms to display Proposal Users K You have 3 pending invitation s You have shared this proposal with the organisation Branston Associates and with the following people User Email Address Role maz buchanan Mairi Gillan idoxgroup com Viewer Send Invitation Le Modify Proposal Users In this area you can e Complete the application Forms you selected when the proposal was created e Add new forms or copy existing ones e Review forms that have already been Submitted e Edit the Proposal details e Edit the proposal Site location e Invite people to view the proposal and manage their roles see Sharing e Contact the relevant Planning or Appeals Authority 29 CPLANNING Completing an Application In order to submit your proposal you need to complete all of the relevant application forms This process may include completing the individual forms prov
23. and submit any required certificates e Pay fees work out which fees are applicable and pay the total amount As your proposals remain active until they are submitted you can perform these activities at different times until a proposal is ready to submit 17 CPLANNING My Proposals Your My Proposals list displays all of the proposals in which you have some involvement My Proposals My Proposals shows all the proposals you have access to Click on the Active tab to see the proposals that you ve either created or have access to through the sharing facility Submitted proposals can also be viewed from this tab Click on the Deleted tab to see any proposals that you have recently deleted These will remain on the deleted tab for 90 days and thereafter will be permanently deleted All submitted applications will be deleted 90 days after they are submitted to comply with principle 5 of the Data Protection Act New Proposal Active Deleted Show Proposals 5 Attic Conversion South Lanarkshire Council All Converting existing attic space into bedroom I manage Primary Contact Neil V amsor Started 02 04 09 I can edit Office Development EES SEs aaa shop unit to office space Proposal Name gn Oe ne en ut mt de ENNER Planning Authority imar nta 1 Under Show Proposals click on All to display all of the proposals available to you These will include your own proposals as well as proposals that you have been i
24. ane Introduction The purpose of these pages is to enable you to mark up the map that you have purchased a i de m Gem This will result in the creation of the location x plan in PDF format that you can download A copy of the location plan will be sent to the ee planning authority The process is described at each step in the x next few screens View example location plan opens in a new d ew ex a Ei OC E ee M39 91m See RE ROAD i Zei a E SE E E NaNm N NaNm 107 x 119 m T 1Spatial com _ Crown Copyright All rights reserved 1Spatial 100028305 2009 5 The process will instruct you on how to add each of the mark up options in turn You can use Previous or Next to navigate backward or forward through the options If you need to leave the mark up process without completing it you can click Save amp Exit to save what you have done and return later 6 Click on Start gt to begin 34 CPLANNING re You can indicate the Site Boundary by drawing a shape around the site on your map Mark Up Location Plan User Guide A Form Guide 2 Form Help fF Authority Contact Details Markup Map Easting 313278 Northing 678071 2 Wels OI o Task Pane Step 1 of 4 Add Site Boundary Please mark your site boundary on the map ees ee Click the Add Site Boundary button and then SE ae e G draw the boundary of the proposal site by l clicking each point in turn on the map Plea
25. ation Organisation Members if The following table contains a list of users who have joined the organisation You can set a user as the administrator or remove a user using the form controls found in the table Username Email Address Set as Admin Remove Neil Williamson Admin neil williamson idoxgroup com Heather Branston HDBranston googlemail com Set as Admin Remove Brian Jamesford brianjamesford googlemail com Set as Admin Remove Pending Organisation Invitations The following table contains a list of users who have been invited to the organisation You can send a reminder or choose to remove a user using the form controls found in the table Email Address Invitation Sent Send Reminder Remove jameskmorrison yahoo co uk 03 04 09 10 31 Send Reminder Remove 1 To invite another member to the organisation click on Invite Member and enter the name email address and invitation message Then press Invite 2 To remove a user from the organisation click on the Remove button next to their name 3 To transfer administrator rights to another organisation member click on Set as Admin next to their name 15 CPLANNING 4 Pending Organisation Invitations lists the users to whom you have sent an organisation invitation but have not yet accepted or declined You can send a user a reminder email by clicking on Send Reminder as appropriate Alternatively to withdraw the invitation click on the Remove button ef lf the organisation is
26. can also use this field to search on any other known Postcode 3 If the proposal location is at another address enter the known address details in the appropriate Address fields You don t have to enter information in every field but the more information you supply the easier it will be to locate the correct address 4 Click the Address Search button to display the search results list Create a New Proposal Step 1 of 5 This page displays a list of addresses that match your search criteria Search Results Click on your exact site address refining your search if necessary If you cannot find an exact address for your site then select No Exact Address to be given an alternative option to identify the site location Address Town Postcode 1 CAIRNLEA ROAD STRATHAVEN STRATHAVEN ML10 6EY 2 CAIRNLEA ROAD STRATHAVEN STRATHAVEN ML10 6EY 3 CAIRNLEA ROAD STRATHAVEN STRATHAVEN ML10 6EY 4 CAIRNLEA ROAD STRATHAVEN STRATHAVEN ML10 6EY 5 Locate the correct location in the list If necessary sort the list according to the Address the Town or the Postcode by clicking on the links at the top of the list 6 lf there are numerous results you can choose how many to display on one page by clicking on a Page Size button Navigate between pages by clicking on the Results Page number you require rA When you have found the correct location click on its name 8 Review the details then click on the Confirm Address button now see Confirm
27. d i il any dis i jistributi e of its conte i i closure yin is n sc prohibited Please contact the ePlanning Scotland helpdesk on 44 0 131 244 1450 immediately and then delete it including any attachments from your system All emails and attachments are virus scanned It is your responsibility to ensure that any onwerd transmission opening or use of this message and any attachments will not adversely affect your or the onward recipients systems or data Please carry out such virus and other such checks as you consider appropriate rA Your account is now complete and you may log in and start using it CPLANNING Login In order to use ePlanning Scotland you need to log in to the site using the user name and password you provided when you created your account 1 Click on the Login button on the home page Welcome to ePlanning Scotland submit planning applications and appeals to your planning authority share proposal information with others see Features for more benefits of creating an account download User Guide PDF 820Kb requires Adobe Reader 2 Enter your user name and password then click on the Login button Login Please enter your username and password Are you a new user Create an Account Please note If your session becomes inactive for 30 minutes your session will be closed Most information will be saved except for changes on the page that your session expired on Clicking on any link
28. d use the contact details to request the information you need Either click on the Return Later button to exit the proposal so that you can resume it when you have the information or if you get the information immediately click on the Previous button and continue When you have the information you need you can return to this page click on Yes and enter the information you have been given Click on Use as Site Location then click on Confirm Address now see Confirm Planning Authority 21 CPLANNING Easting and Northing Search Eastings and Northings are map references that can be used to point to a precise location This search method is useful when you want to specify a proposal location that does not currently have an address for example a plot of land Create a New Proposal Step 1 of 5 The tabs on this page provide different methods to allow you to identify the location of your site using Address Search Easting and Northing Search and Map Search You should always start with an Address Search if you know that your site has a known address However if you cannot find an exact address then please follow the instructions provided at that time Please see the help for more details on the other options NOTE You should only use the Map Search if your site is on open land Address Search Easting and Northing Map Search You must provide both the northing and easting to search for your site location Easting 296614
29. e or more advertisements or signs Tree Works Use for works to trees in a conservation area or subject to a tree preservation order Prior Notification Use this form to notify the planning authority of proposals to determine whether prior approval is required Certificate of Lawfulness Existing Use Use this form to obtain a decision from the planning authority on whether planning permission is required for existing building works or development that have previously taken place Certificate of Lawfulness Proposed Use Use this form to obtain a decision from the planning authority that a proposed use or works do not require planning permission Appeals against Refusals and other decisions Use this form to submit an appeal against a planning or other decision Appeals Notice Use this form to submit an appeal against a statutory notice served under planning legislation Once you have selected the correct forms click on the Add Forms button 4 Create proposal without forms instead of adding the forms now you can choose to skip this step The forms can be added later or copied from a previously created proposal by selecting this option 2 CPLANNING Create Proposal The final step in creating your proposal is to check the proposal summary and enter the proposal into your My Proposals area Create a New Proposal Step 5 of 5 A User Guide f Authority Contact Details This is the summary page of the propos
30. e red boundary line to delete it You can then draw the boundary again 13 When you have finished marking up the plan you can download and review the information that you have entered to confirm that it is correct You may find it useful to save some of this information externally for future use To save a PDF copy of the marked up map click on the Download button 14 When you have finished click the Finish button Your marked up location plan will now be automatically attached to your proposal You can amend your Location Plan at any point until you have submitted your application If you amend your Location Plan you must complete all steps and click the Finish button to ensure the new PDF is created 36 CPLANNING Attach Location Plan 1 Experienced users who already own the location plan can elect to submit this by selecting Attach Location Plan on the Add Location Plan Options page 2 Select whether you want to Upload an electronic copy of the location plan or Post ina physical copy Upload Location Plan User Guide A Form Guide 2 Form Help f Authority Contact Details An asterisk indicates required fields Location Plan Details Please select the file that shows the location plan for this application Document Title Location Plan Attach File C images locplan jpg Browse Paper Size AQ wl L Document Type Drawing vii You must confirm that the document has been printed and includes the requ
31. ed to exceed either of these limits you will need to contact your planning authority or the DPEA for further instructions If entering details about a paper document you intend to post it must be sent on paper which is no larger than AO size approximately 1 2m X 0 84m However it is also recommended that you supply additional supporting documents electronically on CD or DVD by post to avoid large emails or the need to scan documents Note All documents or disks that you intend to post should be sent to the Authority s contact address shown on this page You are currently using 0 of your quota OMb of 25Mb Title Document Type Size Status Action 2 Click on the Add Document Details button Upload Document User Guide A Form Guide 2 Form Help f Authority Contact Details An asterisk indicates required fields Upload Document L Please complete the form below Document Title Attic photograph1 Description Digital image of attic before work begins Attach File C images attic 1 tif Browse Paper Size A 2 Document Type Photo i 2 Your document may be printed by the planning authority or DPEA Ensure that this document can be printed from the submitted file and if it is a drawing or plan that it has also been clearly annotated with a scale bar and the key measurements WM I have read and followed these instructions I will not be able to proceed unless the document meets this specificatio
32. er Guide PDF 820Kb requires Adobe Reader 2 Register your personal details by filling in the following fields Create an Account Step 1 of 4 This page is used to collect your initial registration information An asterisk indicates required fields Click the Save Account Details button at the foot of the page to save your details Already registered Login Personal Details Please enter your personal details See help for more information about the User Type options User Type e Professional User General Public User You must enter a value for Title and if Other is selected a value for Other Title Title Mr el Other Title First Name Neil Surname Williamson Login Details L Please enter your login details Passwords are case sensitive must be a least 5 characters long and must not contain spaces Email Address neil williamson idoxgroup com Confirm Email Address neil williamson idoxgroup com Password eeccccce Confirm Password eeeccece By submitting this form you are indicating that you agree to the Terms and Conditions You will not be able to continue without accepting the terms and conditions MV I agree to the Terms and Conditions e User Type click to indicate whether you are a member of the public or a member of a professional organisation e Title select the title you wish to be addressed by e First Name enter your first name e Surname enter your
33. have assigned to them User Email Address Role Neil Williamson neil williamson idoxgroup com Primary Contact r Heather Branston HDBranston googlemail com Viewer RB Brian Jamesford brianjamesford googlemail com Editor These users will have one of the following roles e Primary Contact the main user involved in the proposal Only the Primary Contact can administer the user roles for this proposal If you created the proposal this will be you unless you make another user the Primary Contact e Editor a user who can work on the proposal editing the proposal details and completing the attached forms e Viewer a user who is not directly involved in completing the proposal but is allowed to view the proposal for information purposes only 7 To make another member of your organisation the Primary Contact select them and click on the Set as Primary Contact button Note When you transfer Primary Contact status to another user you will automatically lose the ability to modify the user status of that proposal unless you re the administrator of the organisation 8 To allow a member of your organisation to edit the details of the proposal select them and click on Set as Editor 9 To restrict a member of your organisation to viewing this proposal select them and click on Set as Viewer 13 CPLANNING Organisations Professional users can create groups of users known as Organisations Organisations are used to all
34. ide 2 Click on buttons to identify the size of map required The map should clearly show the outline of your site as well as the neighbours you will need to notify View example location plan MM L 1 Hectare 13 81 Res r EN 4 Hectares 26 41 16 Hectares 33 31 BM 39 91m k EEN L S SS ZS _ 3 Once you have selected the 4 correct size which will adequately l A show site location and neighbours purchase your map SPOT om Data Copyright Scottish Government E 313316m N 678023m 100 0 x 100 0 m 1ha D 1Spatial com Crown Copyright All rights reserved Scottish Government 100020540 2009 2 The interactive map tool displays the area around the proposal location You can adjust this using the zoom and pan tools if you like 3 Select the map area size that you want to purchase then click on the Purchase button Use the online payment tool to purchase the plan you requested 33 CPLANNING 4 Once you have purchased a map you can use it to indicate the planning information relevant to your proposal click on Next You will be able to e Adda Site Boundary to indicate the proposal site e Indicate the boundaries of Adjacent Ownership properties e Review and Confirm your additions Mark Up Location Plan gt User Guide A Form Guide Form Help f Authority Contact Details Markup Map Easting 313278 Northing 678071 QQ VIRNA Task P
35. iding supporting material such as location plans submitting certificates and paying fees Application Forms Incomplete application forms are listed in the Draft Forms section of the Proposal Summary page You can delete any Draft Form by clicking on the Delete button Draft Forms d To complete the proposal click on the form Name Delete Householder Application D Add Additional Forms Submitted Forms mA Submitted forms are automatically removed from the site 90 days after the submission date Submission Date Name Certificate of Lawfulness Proposed Use 03 04 09 Forms which have been completed and are listed in the Submitted Forms area Submitted forms are retained for up to 90 days during which you can or refer to them for information or copy them for use in other applications 90 days after a form has been submitted it will be deleted from your application 30 CPLANNING Completing a Form 1 In the Draft Forms area of the Proposal Summary click on the name of the application to access the Application Summary page Application Summary Application LS Planning Authority The following items must be completed before you can submit your South Lanarkshire Council GEES Your EE RS Bee at each step Montrose Honea 256 Weekrdes Online Reference 000000854 001 Crescent Hamilton ML3 6LL Tel 01698 455 916 Item Status Fax 01698 455 195 Location Plan x plete E enterprise hq southlanarkshir e gov uk Househo
36. ired scale dimension details V The file has been printed from the submitted format and verified MV The plan is clearly annotated with a scale bar dimensions 3 To upload the plan enter the document title and browse to locate the file on your PC Select the Paper Size of the plan and select what kind of document it is It is important that these details are correct Tick the check boxes to indicate that the file has been printed and verified and contains the required scale and dimension details then click on the Upload button 4 To indicate that you are going to mail a physical copy of the plan enter the document title select the Paper Size of the plan and select what kind of document it is It is important that these details are correct Tick the check box to indicate that you have followed these instructions then click on the Save button 5 Once uploaded a location plan can be viewed or removed by clicking on Location Plan in the Application Summary 37 CPLANNING SE Application Form The application or appeal form itself comprises a number of different components Each of these sections needs to be completed Depending on the type of application these may include e Main Application the main body of the application form e Certificates of ownership initiates the certificates of ownership which you may be required to provide and enables you to sign them electronically e Checklist provides a checklist
37. lder Application J Preview Householder Application PDF opens in a Help new window Acrobat Reader Main Details In order to view PDF files you must w complete have Adobe Acrobat Reader installed on your computer We recommend that you use the latest version Click on the Preview Main Details PDF opens in a new window following link Information about Acrobat Neighbour Notification Reader to ie it now The link will ncomplete open a new window J Preview Neighbour Notification PDF opens in e a new window Form Guide Download this document for guidance completing this specific form The link Certificate of Ownership of Ownershi X incomplete will open a new window J Preview Certificate of Ownership PDF opens SZ See in a new window Download Whole Contents Click to download a ZIP file containing the whole form document as PDF the Checklist a i site location plan as PDF all supporting JR Preview Checklist PDF opens in a new X in e documents in their uploaded format and window PDF containing fees if the you have used the fee calculator Declaration Preview Declaration PDF opens in a new window Supporting Documentation Email Notification x i Fee x i No fee has been entered 2 Each element required by the application has a status displayed You need to complete each element and turn all of the status indicators to ticks Remember that you do not have to complete an application all at once you can log out
38. mmended if you are unsure about the planning process Create a New Proposal Step 4 of 5 User Guide Authority Contact Details An asterisk indicates required fields Proposals for Total or Substantial Demolition What is being demolished and what is the extent of the demolition work Your selections may result in several different types of application form being required Complete or Partial demolition of Listed Building not in Conservation Area C Yes No Complete demolition of Listed Building in Conservation Area C Yes No Partial demolition of Listed Building in Conservation Area Yes C No Complete demolition of Unlisted Building in Conservation Area C Yes No Partial demolition of Unlisted Building in Conservation Area plus total demolition C Y G N of buildings less than 50 cu m in Conservation Area ER e The Which Form Wizard leads you through a number of questions related to the nature of your proposal Once you have answered the questions on each page the wizard will recommend one or more forms to be completed with your application or appeal Note The Which Form Wizard selects only required forms It does not offer forms that might be suggested as possible or optional The Which Form Wizard can be accessed at any time by clicking on the Which Form Wizard link in the left hand menu bar If you have already used the Which Form Wizard for this application the required f
39. n 3 Enter the Document Title and a short Description 4 Browse to locate the file on your PC D Select the Paper Size of the document and select what kind of document it is It is important that these details are correct Tick the check box to indicate that you have followed these instructions then click on the Upload button 6 Once documents have been uploaded they can be edited or deleted by entering the Supporting Documentation page again from the Application Summary Email Notification 39 CPLANNING If you want to let people know when you submit this application you can enter a list of email addresses in the Email Notification tool 1 Click on Email Notification in the Application Appeals Summary page Email Notification User Guide gt Form Guide bi Form Help f Authority Contact Details If you wish anyone else to receive the email notifications when you submit this application or appeal sent when the application or appeal is first submitted and secondly received by the relevent authority then use this page to enter the list of email addresses This can be particularly useful when helping someone else or to copy to an alternative email address than your account details See help for more suggestions Enter List of Email Addresses L By default the the Copy Notification Emails is checked therefore requiring at least one email address to be added In order to complete this section either uncheck this
40. n the Deleted tab to see any proposals that you have recently deleted These will remain on the deleted tab for 90 days and thereafter will be permanently deleted All submitted applications will be deleted 90 days after they are submitted to comply with principle 5 of the Data Protection Act New Proposal Active Deleted Show Proposals gt Attic Conversions South Lanarkshire Council Conversion of attic space to bedroom Primary Co e All na Contact Neil Williamson I manage Sort By Proposal Name Planning Authority Primary Contact Proposal Reference Date Deleted Deleted 03 04 09 Proposal Ref sference DDIDDIDDLOES A 3 Under Show Proposals click on All to display all of the proposals that were available to you or click on manage to display only the proposals for which you were the primary contact 46 CPLANNING ee 4 You can sort the deleted proposals according to a number of criteria e Proposal Name sort alphabetically by the name of the proposals e Planning Authority sort alphabetically by the planning authority e Primary Contact sort alphabetically by primary contact e Proposal Reference sort by the proposal reference e Date Deleted sort chronologically by the date your proposals were deleted 5 Once a proposal has been deleted you can return it to the Active list again by opening the proposal and clicking on Restore Proposal 47
41. nvited to contribute to either as a viewer or an editor 2 Click on I manage to display only the proposals for which you are the primary contact 3 Click on I can edit to display the proposals you have been allowed to contribute to as an editor You can sort the listed proposals according to a number of criteria e Proposal Name sort alphabetically by the name of the proposals e Planning Authority sort alphabetically by the planning authority e Primary Contact sort alphabetically by primary contact e Proposal Reference sort by the proposal reference e Date Started sort chronologically by the date your proposals were initiated this only applies to proposals of which you are the owner Active proposals are proposals currently in progress When a proposal has been completed and submitted you can delete it Proposals deleted during the last 90 days can be viewed in the Deleted area 18 CPLANNING Creating a Proposal 1 To create a new proposal click on New Proposal in the My Proposals page 2 Identify the location of the proposal site There are three methods of doing this e Address Search the address of the property e Easting and Northing the easting northing references of the proposal location e Map Search an interactive map used to locate a property whose exact address is not known Proposal Location Address Search If the proposal location is a building with a Known or partially Known addres
42. on or appeal You won t be able to submit the application or appeal until you select one of the options below Select a Payment Method era Please select a method of payment Cheque Choose this option if you want to pay by cheque C Telephone Choose this option to pay by telephone Select how you want to pay the fees Your application or appeal will not be processed until payment is received e Online pay using a credit or debit card when you submit the application e Cheque send a cheque to your local authority e Telephone make a telephone payment Note Your planning authority may offer all or only some of these options 43 CPLANNING Submitting the Application 1 Once all of the elements of the application or appeal have been completed you have a new option to continue to the next page and submit the application Application Summary Application K Planning Authority The following items must be completed before you can submit your South Lanarkshire Council application Your progress is saved at each step Online Reference 000000851 001 Montrose House 154 Montrose Crescent Hamilton ML3 6LL Tel 01698 455 916 Item Status Fax 01698 455 195 Location Plan JF EJ enterprise hq southlanarkshir e gov uk Householder Application IL Preview Householder Application PDF opens in a Help new window Main Details Acrobat Reader In order to view PDF files you must ee Details
43. on who are automatically awarded the ability to view proposals created by other members Receiving a Sharing Invitation When someone sends you an invitation to view an application you will be sent an email informing you of this 1 Log in to ePlanning Scotland 2 You will be asked if you want to accept or decline the invitation Click on Accept 10 CPLANNING Issuing a Sharing Invitation Once you have created a proposal you can invite others to view it by going to the Proposal Users section in the Proposal Summary page Proposal Users KH You have 6 pending invitation s You have shared this proposal with the following people User Email Address Role maz buchanan Mairi Gillan idoxgroup com Viewer Heather Branston neil williamson idoxplc com Viewer Send Invitation La Modify Proposal Users You may invite as many users as you like 1 On the Proposal Summary page click on Send Invitation Send Invitation User Guide f Authority Contact Details This page allows you to invite users to contribute or view your proposal An asterisk indicates required fields Proposal invitation Please complete the form below Proposal Attic Conversion Full Name James Morrison Email Address jameskmorrison yahoo co uk The message that is entered here will make up the content of email that is sent to the invitee Message Please have a look at the plans for our attic conversion and let us know if you ha
44. ordon St Address 2 Town City Glasgow Country UK Postcode G13PL Login Details 2 Please enter your login details Passwords are case sensitive must be a least 5 characters long and must not contain spaces Email Address neil williamson idoxgroup com Confirm Email Address neil williamson idoxgroup com 2 Your Personal Details and Login Details will be filled in already but you can edit these at any time CPLANNING 3 Fill in your Contact Details including e Company name e Phone number e Fax number e Full Address including postcode 4 When you have finished click on the Save Account Details button Change Password 1 To update your password click on the Change Password link in your My Account page Change Password You can change your account password using this form On completion you will be taken back to the registration section An asterisk indicates required fields New Password Details Pca NB Passwords are case sensitive must be a least 5 characters long and must not contain spaces Please enter your new password below Password LLII Confirm Password eeeeseeece Cancel Change Password 2 Enter your new password then enter it again to confirm it Click on the Change Password button to save the new password 3 A confirmation email will be sent to your email address When it arrives click on the confirmation link You will now be able to log in with your new password
45. orms will be pre selected 26 CPLANNING 3 Select forms from a list if you are a little more experienced with the planning process and know which forms will be required you can select the forms appropriate to your application directly Create a New Proposal Step 4 of 5 A User Guide Authority Contact Details This page lists the application and appeal forms that can be added to the proposal Online Forms L i Please select any forms that you wish to submit with your application or appeal If you have come to this page from the Which Form Wizard or created the proposal by starting in the wizard then any forms that were suggested as required have been pre selected Forms considered as probable suggestions are not pre selected Full Planning Permission Use this form to apply for most types of planning permission except Householder Use for Full Outline Renewal of Temporary Permission Variation or Removal of conditions and Approval of Reserved Matters Householder Application Use this form if you are a householder wishing to apply for consent to alter your dwelling garage or vehicle run in Listed Building Consent Use this form to apply for permission to alter extend or demolish a listed building Conservation Area Consent Use this form to apply for permission to partially or substantially demolish a building in a conservation area Advertisement Consent Use this form to apply for permission to display on
46. ow members to collaborate on the proposals created by their colleagues Generally these correspond to a business organisation or coalition of individuals who often work together Note Users can only belong to ONE organisation 1 To register an organisation on ePlanning Scotland click on Sharing in the left hand menu then click on Register a new organisation on the Sharing page Register Organisation You can register an organisation from this page An asterisk indicates required fields Register new organisation Please enter a name for the organisation Organisation Name Branston Associates 2 Enter a name for the organisation then click on the Register Organisation button 3 Enter the name of the person you want to invite to join the organisation then enter their email address Send Invitation This page allows you to invite users to join your organisation An asterisk indicates required fields Add Invitation Details Please complete the invitation form below with the required details Organisation Name Branston Associates Name Heather Branston Email Address heatherbbranston googlemail com Message Please accept this invitation to join the Branston organisation on ePlanning Scotland so that you can contribute to our planning efforts Invitations Already Sent K This table contains a list of invitations which have been sent If an invitee chooses to join the organisation their name will no longer
47. owing people have been invited to share your proposal but have not yet accepted the invitation User Email Address Role Invitation Sent k Brian Jamesford brianjamesford googlemail com Editor 03 04 09 09 39 EJ James Morrison jameskmorrison yahoo co uk Viewer 03 04 09 09 38 Organisation Users d Your proposal is shared with the following people in your organisation They can view or edit the proposal based on the role you have assigned to them User Email Address Role No users to display 1 Click on Modify Proposal Users on the Proposal Summary page 2 To change a user s rights from Viewing to Editing select them and press Set as Editor 3 To change a user s rights from Editing to Viewing select them and press Set as Viewer 4 To delete a user s ability to view your proposal select them and press Remove User 5 Users Invited to Share lists the users to whom you have sent an invitation but have not yet accepted or declined You can send a user a reminder email by selecting them in this section and clicking on the Send Reminder button Alternatively to withdraw the invitation select the user and click on the Cancel Invitation button 12 CPLANNING SE 6 lf you are a member of an organisation your proposals will be accessible by all of your organisation s members Organisation Users ils Your proposal is shared with the following people in your organisation They can view or edit the proposal based on the role you
48. rity e g for Advertising Charges Application Appeal Fee Choose one of the following options to enter the correct fee Option 1 is recommended for most users but if you have the required information from the authority or you know the correct fee then Option 2 may be used 1 Calculate the fee using the Fee Calculator Last Calculated Fee n a 2 Enter the Application Appeal Fee manually in the field below in the form XXXX XX excluding commas and symbol Application Appeal Fee 0 00 Additional Fees where applicable Bad Neighbour Development Advertising Fee 0 00 Neighbour Notification in Newspaper under Article 12 5 Fee g 0 00 Neighbour Notification Dispensation 0 00 Total Fee To Pay Click the Calculate Total Fee button after making changes above Total Fee 0 00 2 To calculate the fee that you need to pay click on Fee Calculator this is also available direct from the left hand menu Alternatively if you already know what the fees are you can type them directly into the relevant boxes 3 Follow the wizard through answering all of the questions to arrive at the charges that apply 41 CPLANNING 4 Return to the Fees page and click on the Confirm Total Fee button to work out the total that you need to pay then click on the Confirm button Fees gt User Guide A Form Guide Authority Contact Details You are required to specify the appropriate fee for the form In order
49. s you can enter that here Create a New Proposal Step 1 of 5 The tabs on this page provide different methods to allow you to identify the location of your site using Address Search Easting and Northing Search and Map Search You should always start with an Address Search if you know that your site has a known address However if you cannot find an exact address then please follow the instructions provided at that time Please see the help for more details on the other options NOTE You should only use the Map Search if your site is on open land Address Search Easting and Northing Map Search Lt Specify a full postcode and click the Postcode Search button to search for a known address matching your site location You can click the Use My Postcode button to pre populate the postcode field if it is available from your registration details Postcode Or enter at least two fields below and click on the Address Search button to search for a known address Building Name Building No Street Name Caimlea Road Town City Strathaven Postcode ML10 6EY 1 Enter at least two pieces of information into the address search fields then click on the Address Search tab 2 If the proposal location is your own address the address you supplied in your My Account page you can search quickly using your Postcode Click on the Use My 19 CPLANNING Postcode button to fill the address fields then click on Postcode Search You
50. se aal dr DO NOT CLICK AND DRAG Press CTRL when clicking to close the boundary There is no need to return to the be p eech first point are Show me how to draw the boundary opens in CL t anew window A 39 ois 8 GE STATON po _ To remove a site boundary click the Delete Gegen Fa d Site Boundary button Then click inside the d _39 site boundary to be deleted E 313245m N 678020m 107 x 119 m T 1Spatial com Crown Copyright All rights reserved 1Spatial 100028305 2009 8 Press the Add Site Boundary button Draw a boundary line around the property by clicking to place points on the map The boundary line is automatically created between consecutive points Continue moving anticlockwise to place the vertices of the site boundary take care not to make the line cross itself To place the last point and complete the shape hold down the CTRL button when clicking If you want to redo the boundary click on Delete Site Boundary then click inside the red boundary line to delete it You can then draw the boundary again 9 When you are finished click on Next 35 CPLANNING 10 If you own land adjacent to the site of the proposal you can indicate this on the map too by adding an Adjoining Boundary Mark Up Location Plan User Guide A Form Guide Form Help D Authority Contact Details Markup Map Easting 313278 Northing 678071 Ra C
51. st other documents to support your application for example site photographs or architects reports The contact details of the planning authority are provided for your information 1 To do this click on Supporting Documentation in the Application Summary page 38 CPLANNING Supporting Documentation gt User Guide A Form Guide FA Form Help f Authority Contact Details Planning Applications You must include supporting documentation for most applications for example architect drawings Appeals You must include all documents that you intend to rely on to support your appeal and any documentation which has already been submitted to the planning authority You can attach the documents online or send these documents by post Please post your supporting documentation to your planning authority and or DPEA using the contact details in the link above Add details of the documents you will be providing in the panel below Details of Supporting Documentation KH This panel shows details about the documentation that you have already added that you intend to supply electronically or by post in support of your application or appeal You can modify these details by clicking on the Edit or Delete links adjacent to each document Click the Add Document to continue to add more documents If attaching electronic files each file must be no larger than 5Mb 5120Kb and you may supply up to 25Mb in total for all supporting files If you ne
52. t 45 CPLANNING Deleting Proposals 1 When proposals are no longer required you may decide to move them from the Active list in the My Proposals page to the Deleted tab This removes the proposal from your immediate concerns but allows you to refer to for up to 90 days after it was deleted To do this click on Delete Proposal in the Proposal Summary page Proposal Summary Gj Delete Proposal New Proposal Summary LS Attic Conversions Conversion of attic space to bedroom Edit Proposal Details Status Active Primary Contact Neil Williamson Date Started 03 04 09 Proposal Reference 000000854 Draft Forms Planning Authority LS South Lanarkshire Council Montrose House 154 Montrose Crescent Hamilton ML3 6LL Tel 01698 455 916 Fax 01698 455 195 E enterprise hq southlanarkshir e gov uk Site Location L L I 2 CAIRNLEA ROAD STRATHAVEN STRATHAVEN ML10 6EY To complete the proposal click on the form Change Address Name Delete Householder Application D Help E User Guide Add Additional Forms Help and guidance with completing this proposal 2 To view deleted proposals click on the Deleted tab in you re My Proposals page My Proposals My Proposals shows all the proposals you have access to Click on the Active tab to see the proposals that you ve either created or have access to through the sharing facility Submitted proposals can also be viewed from this tab Click o
53. ve any objections Please pay particular attention to the insulated false wall we intend to place between our attic space and your own User Role Viewer Editor Role Click on the Invite button J Enter the name of the person you want to invite and then enter their email address Type a short note in the Message box to explain the purpose of the invitation Select the role that you want this user to have by selecting Viewer or Editor for User J CPLANNING Modify Proposal Users Once you have invited people to view your application they will be entered into the proposal s Users Invited to Share area until they either accept or decline the invitation The number of pending invitations is displayed in the Proposal Users area of the Proposal Summary You can modify the viewing rights for users who accept the invitation and allow some of them to edit your proposal if required Modify Proposal Users User Guide Authority Contact Details The following lists detail the people who can access this proposal Pending users lists those who have not accepted an invitation Individual Users ib Your proposal is shared with the following people They can view or edit the proposal based on the role you have assigned to them User Email Address Role Last Active 5 maz buchanan Mairi Gillan idoxgroup com Viewer 03 04 09 g Heather Branston HDBranston googlemail com Viewer Users Invited to Share gt The foll
54. will return you to the login page if required After logging in again you will be returned to My Proposals See the help for further information on what happens when your session expires Login Details EA Email Address pel williamson idoxgroup com Password eeccccce Forgotten password Timeout After a period of inactivity typically 30 minutes your session will automatically be logged out In order to continue working you must log in again Once you have done that you will be returned to your My Proposals page CPLANNING Forgotten Password 1 lf you forget your password click on the Forgotten password link Forgotten Password This page is used to set a new password for your account An email will be sent to you asking for confirmation Please follow the instructions in the email as your password change will not be applied until you have confirmed using those details An asterisk indicates required fields New Login Details kd Please complete the form below Passwords are case sensitive must be a least 5 characters long and must not contain spaces Email Address neil williamson idoxgroup com New Password eeccccee Confirm New Password eeeeeeseece Save 2 Enter your email address and then enter a new password twice Press the Save buiton 3 A confirmation email will be sent to your email address When it arrives click on the confirmation link You will now be able to log in with your new password
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