ARAMS Abattoir Portal Application User Guide June 2015 Nov 2013
Contents
1. stating the number of tags found Portal Upload Tags were uploaded 127 tags were found Once the animal details have been completed the user moves on the Haulier tab 7 Haulier Step 1 The user records all the information provided by the transporter in the relevant fields provided on screen Step 2 Deer move only If the user is recording a deer move the two fields date last cleansed and place vehicle cleansed will be unlocked to record that information ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated Movement Animal Detail Haulier FCI Vehicle Haulage Who transported animals Departure Keeper Receiving Keeper Haulier Haulage Company Haulier Name Vehicle Registration Haulier Phone Number fal Date Last Cleansed Place Vehicle Cleansed Transport Transport Authority Number Transport permit Number Assured Scheme Number 8 Food Chain Information FCI Step 1 The user selects one of the two FCI statements dependant which statement is appropriate for the move being recorded All the animals in the consignment satisty the FCI statements detailed 4 The Fel Statements are not satisfied for all the animals in the consignment and additional information is provided 8 1 Additional FCI Step 1 The user can select tags from the right hand side list by highlighting the tag and clicking the right facing arrow to move tag into left hand side box All tags that are add2. A E do 11 11 Unconfirmed Movements ss 12 ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated 1 Document Information 1 1 Terms amp Definitions Term Description DMR CPH EMP 2 Introduction The purpose of this document is to provide abattoir users with guidelines and procedures to follow to assist them to correctly and accurately record and maintain the electronic recording of sheep goats and deer moves in England This document lays out step by step procedures to follow to navigate the Abattoir Portal application so that the user can complete the following actions e Logon e Create movements into the abattoir e Search movements recorded in the last X days which are not being processed by AMLS e List of Unconfirmed movements to that abattoir and all abattoirs within the enterprise 3 Logon Once the registration has been completed by the user and approved by the bureau each user will be supplied with a confirmation code via email with instructions on how to register a password The confirmation code will be communicated to the user via email within 48hours of registration If you have not as yet registered then please see the how to register user guide ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated Portal Log In Please enter your username and password Register if you dont have an account Account Information Username Password
3. LTD 00 00 00 11 Unconfirmed Movements Step 1 The user selects the link Unconfirmed provided on the abattoir portal home screen List of Unconfirmed movements to that abattoir and all abattoirs within the enterprise Step 2 The user is then taken to a new window where all the unconfirmed moves are listed There is also the option to be able to narrow the search results by using the start and end date selctor Step 3 Once the start and end date is input the user is able to select the search button to populate the results If there are no results to be populated in the time period selected then no movement records to display will be recorded Movement Id Document Id No movement records to display 12 ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated The user is able to use the reset button to clear the dates in the start and end fields Step 4 Once a date range that has unconfirmed moves recorded in that time period is populated the user will then be able to select those moves one at a time by clicking on the movement id numbers that are displayed in blue Movement id Step 5 The user will then be taken to the first tab which is movement on this tab the user can check the following details Location Exemptions Departure date Name Departure address Arrival details Once these have been amended or updated then the user can move on to the next tab wh
4. Log In Account Security as follows e Unused or dormant accounts should be suspended or deleted after 24 months of inactivity e Users accounts will be locked after 3 failed log in attempts User Note If the case of log on difficulties please contact the Helpdesk phone line on 0844 573 0137 Once logged in you will see the important information box displayed on the home screen as shown below Important Information Welcome to new ARAMS Notifications feature For a more information please refer to the relevant user guide on www arams co uk The critical alert will be displayed at the top of the home screen and will inform you of any system or technical issues with the portal Critical alerts will only be displayed while active Message from webpage daa Welcome to new ARAMS Critical alert feature For a more information please refer to the relevant user guide on WWW arams co uk ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated 4 Create movements into the Abattoir This function allows the abattoir to record a move onto their premises including a facility to upload a file of tags or the facility to manually record tag numbers The user is supplied with four tabs to record the details required to complete a move The four tabs are Movement Animal detail Haulier and Food Chain Information FCI The user selects the link into provided on the abattoir portal home screen Abatto
5. in each tab the user selects the save button the system will then save the move and a message will appear on screen Movement Successfully Saved Movement ID xxxx Movement successfully saved Movement Id 30564 10 Search Movements The user can search for all movements recorded Step 1 The user selects the link search provided on the abattoir portal home screen Search movements recorded in the last xX days which are not being processed by AMLS Step 2 The user selects a date range in which to search for movements by using the interactive calendar provided and clicking search Step 3 All the movements are retrieved To view the movements full details the user selects the Movement ID link and this will open the movement detail screen as explained the Create movements into the Abattoir section of this document 11 ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated Search Criteria Start Date Fy 09 02 2014 End Date 14 02 2014 Dept Departure No Of Destination Movement Id Document Id Premises No Name Address Post Code Date Animals Species Premises No Status 30562 0 80 47 2 0115 STORYBOOK Storybook Glen AB15 5FT 12 02 2014 UE 1 42 155 8000 Complete GLEN LTD 00 00 00 30569 0 80 472 0115 STORYBOOK Storybook Glen AB15 5FT 12 02 2014 127 1 4255 8000 Complete GLEN LTD 00 00 00 30574 0 80 472 0115 STORYBOOK Storybook Glen AB15 5FT 11 02 2014 127 3 42 155 8000 Complete GLEN
6. K SouthWestern ARAMS Abattoir Portal Application User Guide June 2015 Contact Animal Recording and Movement Service ARAMS Tel 0844 573 0137 Web http www arams co uk 50 2001 2008 NSAP Cert ified ss os 9 ite PASS 9 A anies i Irish Payroll Association A irish Life Winner 2012 oe D R en SaaS This document contains material and intellectual property rights which are subject to restrictions on use and disclosure and may only be used for the purposes for which it is supplied Circulation of this document to anyone other than SouthWestern personnel or other personnel with specific responsibilities related to the project is prohibited Contents CONTEN S ace iesoueenesanece sdcectayeesaccuantsaceneuenesattodsecedesosacoaa nies cuuncanscattuessathuaepad ucebaeteaneesanieectescud assed EE 2 Te POC UIST UFO FINA ACO cs a at 3 1 1 s Se D MOS a de a sb da de Ge onde 3 2 OO ae de 3 3 OS OR a aa a a a ne a en D ho ui 3 4 Create Movements into the Abattoirs 5 3 MOVEM D ea E E E E 5 5 1 LOCOCO ee E E 5 5 2 POD UO e A E 6 5 3 Departure Doiie earen D D 6 5 4 NO A E ET 7 5 5 Depu AT een ene eee ee re eee ere nee 7 5 6 PONTOISE a ee E ae a en de de 7 o AA D SON en en ae td ee te 8 6 1 COCA TIE Pl E 8 D AO ne ste cence ecg vated a E E A 9 8 Food Chain lnformation FCI casses E EE 10 8 1 100 6 RATE LES LE EE ear E EE A E EE 10 A SUME ANOV r a ae Le 11 10 SS CF VOSS TAG a E a
7. ate if different from the departure date by using the loading date interactive calendar Step 3 The user records the expected duration of the journey if relevant Departure Details Departure Date FE 12021201 4 Date of Loading if different Time First Animal Loaded 11 14 47 Time of Departure 11 19 47 Expected Duration of Journey User Note The two time fields Time first animal loaded and time of departure fields are automatically populated with the time the movememt record is created These fields can be changed to the exact time that the movement took place ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated 5 4 Name The name section will populate driven by the CPH number after the user has entered a valid CPH number and selected the verify button Mame Tithe hair T Initials First Name JOE Surname FARMER 5 5 Departure Address The departure address section will also populate driven by the CPH number after the user has entered a valid CPH number and selected the verify button However the user may record the address postcode and telephone number manually if they wish Departure Address Address 1 THE FARM Address 2 Address 3 Postcode 4615 SFT Telephone Humber 123456789 5 6 Arrival details Step 1 The user records the arrival date provided on the movement document by using the arrival date interactive calendar The arrival date will defaul
8. ed into the right hand side box are flagged by the user where more information about the animals showing signs of a disease or condition that may affect the safety of meat derived from it them is to be recorded Ne Additional FCI Identification of animalis Ba UK 0163588 03554 UK 0169205 02638 lt 0163588 03701 UK 0163693 03459 Step 2 The user can un flag a tag that has been added by selecting the tag in the right hand side box and clicking on the left facing arrow This returns the tag to the left hand list N Additional FCI NS Information about animals showing signs of a disease hpn that may affect the safety of meat derived from it them N Ne ju Identification of animalis UK UK 0163588 0355 UK 0169 UK UK 0163 UK 0163 UK UK 0163693 04012 UK UK 0169205 02631 10 ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated Step 3 The user records any relevant information given by the keeper in the three free text fields Describe the disease or condition or diagnosis if a veterinary surgeon has examined the animals withdrawal periods have been observed for all veterinary medicines and other treatments administrated to the animals while on this holding and previous holdings Information about holding restrictions or results of analysis of samples relevant to public health 9 Submitting a Move Once the user has completed all the details
9. g from tack 157 158 VWI be held in isolation facilities for 20 days on return from show 169 Moving to show and no animals have moved onto the holding since the animals last visited a how Returning to their correct home after being inadvertently rounded up from common land mais moved for performance exhibition purposes and a permit has been issued for the gt Declaration for sheep goats returning home from an Al centre received and they have been placed in Defra Approved Isolation Movement of Breeding Rams or Bulls move takes place between August 1st and November re isolated upon arrival and a breeding declaration has been received from the Rams or bulls intended for breeding moving to market between Aug 1 and Nov 30 animals isolated and a declaration received from the sender Rams or bulls intended for Breeding returning from a market Move takes place between August 1st and November 30th animals are isolated upon their return Movement of breeding goats isolated prior to their departure and a breeding declaration has been received from the recipient The user needs to select exemption code 185 for Deer movements to abattoirs 185 Animals Moved to a slaugther market collection centre from where the only move is to slaugther 5 3 Departure Details Step 1 The user records the departure date provided on the movement document by using the departure date interactive calendar Step 2 The user will only record the Loading D
10. ich is Animal detail Step 6 Once the user has moved on to the animal detail tab then they are able to do the following View the uploaded csv file See Total number of animals moved both batched and individually For batch moves the user can view the number of animals the flock herd mark and the description 13 ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated For individually identified animals the user is able to view the individual animal tags if any have been provided ndividually identified Identity tags Once these have been amended or updated then the user can move on to the next tab which is Haulier Step 7 Once the user has moved on to the Haulier tab then they are able to do the following View the Vehicle information view the Transport information and view the Haulage information Once these have been amended or updated then the user can move on to the next tab which is FCI Haulier Phone Number Place Vehicle Cleansed Number Assured Scheme Number Step 8 Once the user has moved on to the FCI tab they are able to do the following Select either All the animals in the consignment satisfy the FCI statements detailed or The FCI Statements are not satisfied for all the animals in the consignment and additional information is provided Step 9 Additional FCI The user can select tags from the right hand side list by highl
11. ighting the tag and clicking the right facing arrow to move tag into left hand side box All tags that are added into the right hand side box are flagged by the user where more information about the animals showing signs of a disease or condition that may affect the safety of meat derived from it them is to be recorded The user can un flag a tag that has been added By selecting the tag in the right hand side box and clicking on the left facing arrow to return the tag to the left hand list 14 ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated Step 10 Go back to the movement tab and update the arrival details with total amount of animals received Please note that this number should match the total amount of animals moved in the Animal Detail tab Arrival Details Arrival Date 17 02 2014 Unloading Date Ea Time Last Animal Unloaded Number of Animals 45 Received Uploadtags Choose File No file chosen Upload Total number of animals moved batched and individually 15 Calculate Step 11 Once the user has checked that all the information is correct they are then able to save the movement using the save button By doing so the movement is verified and any errors will be highlighted on the relevant tab if no error is displayed then the movement is confirmed and saved on aphis England ARAMS Save A green banner will appear at the top of the screen showing the move ha
12. ir Qperator Create movements into the abattoir 5 Movement 5 1 Location The movement tab is split into six sections Location Exemptions Departure details Name Departure address and Arrival details Step 1 The user enters the departure CPH number and once the record is verified the name and departure details populate driven from the CPH number The title initials and first name fields are optional If the keeper has moved animals from this premise before the search will auto populate the details for the keeper This can be found by starting to type any information such as the keepers name or town into the Departure CPH or Premises No box Step 2 The user selects either Off or On to record the moving animals to a Central Point Recording Centre CPRC requirement Defaulted to Off Movement Animal Detail Haulier Fil Location Movement ID Departure CPH Mowing animals to a tt Central Point Recording Centre CPRC Select an animal Sheep Goats Deer Step 3 The user records the species of the animals by selecting from sheep goats or deer ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated 5 2 Exemptions Exemptions can be claimed by selecting the relevant exemption code from the drop down menu Exemption code descriptions can be found by selecting the help icon On Exemption 101 Foster Lambs on Movement or Foster Kids on Movement 102 Anima Is movin
13. s been confirmed Movement successfully confirmed 15 ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated
14. ser clicks the Calculate button which automatically totals the number of animals keyed from both the batch moves and the individual identified tabs Total number of animals moved batched and 14 Calculate individualhy 6 1 Uploading Tag File Step 1 The user checks the file of tags to upload into the system is in the correct format Two formats e g UK 0163588 03703 or 826 0090909090 Step 2 The user selects the Choose File icon this will open another window to allow the user to browse for the file to upload hiovermernt Animal Detail Haulier Fil Upload tags Choose File No file chosen Upload ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated Step 3 The user selects the file they wish to upload and clicks on the open button Portal z Rett Look in My Documents _ cach Movement Animal Detail Haulier FCI j Downloat My Recent Bm Music Documents E my Pictures Upload tags Choose File No file chosen _ 2 desktop ini E khai sample_upload_tags csv Desktop Total number of animals moved batched and individua My Documents Batch moves Individually identified Identity tags 3 ity tag My Computer File name sample_upload_tags cs UK 0163588 03703 x E Files of type All Files 3 x My Network C Open as read only Step 4 The user selects the Upload button if upload is successfully a message will appear
15. t to the departure date but this can be changed if needed Step 2 The user only records the Unloading Date if different from the arrival date by using the unloading date interactive calendar Arrival Details 4rrhval Date ee 12021201 4 Unloading Date E Time Last Animal Unloaded Humber of Animals 127 Recemwed Step 3 The user will record the total number of animals received as provided on the movement document ARAMS Abattoir Portal Application Abattoir User Guide 26 June 2015 Updated To move between the tabs you can use the back and next buttons at the bottom of the screen i 6 Animal Detail In the animal detail tab the user can record the number of animals moving per flock herd mark batch moves and the individually identifications of animals the system when requested will calculate the total number of animals provided Batch moves Individually identified Number Flacktheard mark Description Z Individually identified Identity tags UKOO11 22334455 UK11 2233445566 x Step 1 The user records the number of animals and the associated flock herd number in the batch moves tab The system will allow for extra batches to be inputted as more boxes will appear underneath the previous as you start to type in the information Step 2 If the premise has provided individual identifications the user will record each ID under the individual identified tab Step 3 The u
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