SiriusWeb V2.2 Staff Costs Calculator User Guide
Contents
1. e Pay Awards will be effective from the date 01 06 2006 of Se Tne Cl ard onasan 35 fo Date column All dates must start from the 1 of 01 02 2007 oo the month 91 08 2007 a e Pay Awards will either bea 01 05 2008 eicemiage ora 01 10 2008 SS threshold value whichever aT Oo is highest 1 08 2010 rs e e You can overwrite the values shown or create 01 05 2010 oO new Pay Awards 01 08 2011 C e You can delete a Pay Award by blanking out lt each of its three entries e Blank lines in the table will be ignored e You can re order the Pay Awards by clicking the link Sort in Pay Award Date Order e You can restore the Pay Award defaults by clicking the link Reset Pay Awards to Defaults e Click the orange left point button or the return link to return to the calculation e lf you do change the default pay awards when you return to the calculation you will see the message You are not using the default pay awards Pay Awards YOu are net using the default pay awards View Alter Pay Awards DE Screen 3 standard calculation You will now see a summary of the selection criteria in the upper part of the screen Casting type Standard Costing Institution Leeds Increment Date 01 08 2007 staff category Promotion date WA Research AR pre 1992 New scale WA Salary scale Research Il Mew point WA Spinal point UAP Point 16 New salary WA Salary 30 660 00 Calculatian method London allo2. Sirius Web f SiriusWeb V2 2 Staff Costs Calculator User Guide Updated October 2006 for version 2 2 Version History SiriusWeb version 2 Developed to facilitate Standard Costings and Full Economic Costings SiriusWeb version 2 2 Developed in order to allow calculations to take into account the changes in the way Pay Awards are implemented as agreed by the UCEA JNCHES pay agreement Standard Costing or Full Economic Costing To switch between the different methods 1 Check which costing type is displayed on the first page of the calculator screen see the lower circle 2 If necessary click the Change costing type details link see the upper circle Use SiriusWeb Help Contacts Sirius Web About SiriusWeb Links Home sirius Web Staff Costs Calculator gt Stef category and salary K Academic pre 1932 Lecturer A UAP Ponto 2219 Salary 22191 FTE co o E Additional Doo allowances D QD Go to section on otandard Costing Full Economic Costing fEC User Defined Salary Set Pay Awards Glossary Estimated Employment Cost Standard Calculation 1 p Check that standard calculation is displayed in the summary information at the bottom of screen 1 To calculate a full economic costing please see the section on Full Economic Costing fEC below 2 Select your Institution from the Your Institution drop down menu 3 Select
3. ations Your institution The database contains all current UK HEls Both pre and post 1992 institutions are listed Staff Category Primary staff grouping eg Research or Academic Starting Scale and Point Determines the starting salary scale and point of the employee All standard national scales are included in SiriusWeb Institutions can if required include their own local scales See your SiriusWeb Contact for details of how to do this The User Defined option at the bottom of the menu list can be used where a one off salary not listed on the usual salary scales and points needs to be used The calculator will also take account of any London weighting where applicable Additional Allowances Additional allowances are one off payments that will be made to the member of staff eg an honorarium Not to be confused with London weighting FTE Stands for full time equivalent and represents the amount of time an employee works as a percentage of somebody working full time if somebody is employed for exactly half of the time of a full time person then this would mean that they had an fte of 50 so 50 should be entered in the FTE box Pension scheme All standard national pension schemes are included in SiriusWeb Institutions can if required include their own local pension scheme See your SiriusWeb Contact for details of how to do this Start date This is the date from which the calculation will commence You cannot enter a da
4. cial year in question Pay Award Percentage This is the amount that the salary is increased by Pay Award Threshold This is the amount added to the salary if it is greater than the pay award percentage Pay Award Date This is the date at which the pay award becomes effective 14
5. e financial year ends in July then the cost for the first year will be for a 10 month period and for 12 months periods thereafter until the final year of the contract If the contract is due to end in September then the costs in the financial year will only be for two months You can see a table of all of the Salary Scale Points and their costs for your selected Staff Category by clicking on the View Report link Full Economic Costing Calculation 1 You can now select between two types of calculation within SiriusWeb a Standard Costing and a Full Economic Costing fEC by rT clicking the Change costing type details link situated below the menu bar at the top of the screen SiriusWeb defaults to a standard costing Costing type Fui Economic Costing Number of Working Hours Number of Working Days per Number of Working per Day Year Hours per Year Your values 5 150 DA Recalculate Number of Working Hours per Year Default values 5 5 150 020 Caution In most circumstances there will be no need to change the above costing parameters from the default values for full economic costing GD 2 Inthe Your values boxes set the number of Working Hours per Day and the Number of Working Days per Year In most cases there will be no need to change the parameters from the default values set by your institutional contacts 3 If you change the default values you should click the Recalculate Number of Working Hours per Y
6. ear link 4 Click the orange return button once you have set your values Your institution Leeds stat category Research AR pre 1992 starting scale and point Research WAP Point 16 30660 salary 50660 Hours to Cost F Hours Per Day FTE Additional a allowances Pension 5 Enter Hours to Cost and select the appropriate time unit day week month or year 6 Complete the rest of the parameters as for a standard calculation see above a 7 Click the orange next button to go to screen 2 8 Complete screen 2 as for the standard calculation See above siriusWeb Staff Costs Calculator gt Dates and Adjustments D D Promotion date ED Standard include incrementssination v 2 D uly gt m gt Pay Awards C2 YOU are net using the default pay awards View Alter Pay Awards 9 Please note you can change pay award criteria by clicking on the View Alter Pay Awards link 10 Click the orange next button to proceed to the results page Screen 3 fEC calculation The upper section of the screen displays the parameters used to perform the full economic costing fEC calculation Lasting wpe Full Economic Costing Hours to cost 7 Hours Per Year Hours day 5 5 Days vear 150 Hoursiyear 825 Institution Leeds Increment Date 01 08 2007 staff category Promotion date NA Research AR pre 1992 New scale NA salary scale Research Il New point NA spinal point UAP Point 16 New salar
7. he staff category list allows you to enter a salary rather than it being determined by the salary scale and point For example the User Defined scale should be used when calculating the cost of a professor 1 Select your Institution 2 From the Staff Category list select User Defined right at the bottom of the list 3 Leave Starting Scale and Point as shown Les H User Defined User Defined User Defined 0 salary E 36800 FTE hmo o oD Additional E o allowances 0 Q gt 4 Enter required amount of Salary in Salary box 5 Enter FTE 6 Click the Next button 7 Continue through Screen 2 as above 11 Glossary Standard Costing Selection of the standard costing option will allow SiriusWeb users to calculate the full employment costs including employer s pension and national insurance contributions increments and pay awards for a specific contract duration The calculation costs are calculated per day of the contract period based on 365 days Full Economic Costing Full economic costing is an option that enables you to calculate the salary cost of the time an individual member of staff soends on one specific project It has been developed to support the implementation of the full economic costing requirement by the Office of Science and Technology OST and the Funding Councils to enable the project manager to ensure all direct and indirect costs of a project are included in research grant applic
8. n date has been entered 15 Select a calculation method from the Calculation Method drop down list 16 Select the Use Discretionary Points check box if the employee is to be promoted beyond the normal top of their scale and onto the discretionary scale points 17 Select the required end of financial year from the Financial Year End drop down menu 18 Enter a cost percentage in the Cost percentage to display box Promotion date Research ll UAF Point 16 30660 na standard include increments inflatian na TP E CD uly mw gt Pay Awards YOu are using the default pay awards iew Alter Pay Awards lt 4 C 19 If you want to use the default Pay Award which has been set for this category of staff click the orange right pointing button to progress to the next screen 20 If you want to see what the defaults are or apply customised defaults click the View Alter Pay Awards link Set Pay Awards The Set Pay Awards screen accessed as part of a calculation from either screen two or screen three displays the default pay awards for the current calculation National salary scale default pay awards are set by the SiriusWeb Team in Leeds salary scale default pay awards that are local to your institution are set by your SiriusWeb Institutional Contact when the local salary scale is created All default pay awards can be overwritten SiriusWeb Staff Costs Calculator gt Set Pay Award e You can set up to 10 pay awards
9. sities Superannuation Scheme Number of Working Hours per Day The maximum number of allowable working hours per day for the purposes of full economic costing fEC Number of Working Days per Year Maximum number of allowable working days per year for the purposes of full economic costing fEC Number of Working Hours per Year The product of multiplying the Number of working Hours per Day with the Number of Working Days per Year gives the maximum number of allowable working hours per year for the purposes of full economic costing fEC 13 Hours to cost Proportion of the maximum number of working hours per year set on the fEC details page that is actually spent on a project or piece of work and for which a costing is required This is specified as being the number of hours worked per unit of time where the unit of time is one of hours per day hours per week hours per month or hours per year Default pay award These default pay awards are set by the SiriusWeb team for national salary scales and by institutions for local salary scales but all can be customised by entering amounts directly into the boxes Rate The average hourly cost rate for the financial year in question including salary cost pension cost and NI cost for full economic costing purposes This can only be an average as it will vary from month to month throughout the year Hours The number of hours for which a full economic costing has been produced for the finan
10. te earlier than the start of the current financial year Calculations are calculated to the nearest day End date This is the date when the calculation will end Calculations are calculated to the nearest day Increment date For most staff this should be 1 August of the year when an incremental pay rise will be awarded but this can be changed It may only be left blank if you are using the User Defined salary option Promotion date The promotion date is optional it defaults to blank Setting a date here ensures that the financial effect of any promotion to a higher grade or additional salary increments is taken into account This is separate from any normal incremental rises 12 New scale point and salary Select the new scale point and salary for the promotion grade This should be left blank if the promotion date has been left blank Calculation method Various methods may be adopted for calculating staff costs for example inflation increments or both may be taken into account The standard option should be selected if you are calculating costs for an HE institution If the calculations are for another sponsor eg a research board then their methodology should be considered Use discretionary points Tick the check box if you want the calculation to go beyond the top of the grade and onto the discretionary points Note by selecting this option the calculator assumes they will continue onto the next discretionary point If you onl
11. the Staff Category on which you wish to report from the Staff Category drop down menu Select the Starting Scale and Vi Point from the Starting Scale and Point drop down menu When a scale and zada osen i point is chosen from this menu list the annual full time salary is automatically shown in the Salary box 5 Enter the FTE in the FTE box 6 Salary As mentioned in point 4 D above this is automatically Research AR pre 1332 t derived from the ED selections made in Staff category Research ll UAF Point 16 30660 Starting scale and Salary 30660 point and FTE If you want to define FTE fioo ED your own salary Additional please see the allowances o Q section on User Defined Salaries Enter any additional allowances in Additional Allowances box This is not a required field 8 Select the appropriate pension scheme from the Pension dropdown list 9 Click the orange Next button Screen 2 standard calculation 10 Enter a start date using the Start Date selectors 11 Enter an end date using 31 Mio e the End Date selectors 12 Enter the increment date using the Increment Date Prornotion date selector 13 Enter the promotion date using the Promotion Date selector promotion date is optional 14 Enter the new scale point and salary from the New Scale Point Salary drop down menu New Scale Point Salary is optional and should only be used if a promotio
12. wance 0 00 Standard include increments tinflation FTE 100 Use discretionary points No Additional allowances 0 00 Financial year end July Pension USS COI Julie Tae ele 100 Start Date 01 08 2006 End Date 31 07 2011 b The middle section displays the Pay Award information that has been used in the calculation This can be changed by clicking the link Alter Pay Awards at the top of this screen as ML Export this pag e Alter Pay wate Sta Pay Award Date Percentage Threshold Pay Award Date Percentage Threshold 01 06 2006 0 0 0108 2006 aa 0 01022007 0 01082007 a 0 01052008 J 420 01 10 2008 2g 0 01 08 2009 0 0 D roS Amm 0 0 01 08 2010 0 0 01 08 2011 onwards 0 0 The table in the lower section of the screen shows the costs broken down by financial year displaying the Salary Cost the Pension Cost and the NI Costs Pension Cost MI Cost Total Aug 2006 To Jul 2007 Poolaga 4465 2474 2 aletaralll Aug 2007 To Jul 2008 34049 d ra ar94 q2922 Aug 2006 To Jul 2009 ra fale e ale all cae rel 46601 Aug 2009 To Jul 2010 00204 Eo gagu dae 46870 Aug 2010 To Jul 2011 see E 2 aa E oad n ain Eia Overall Total to Jalg NOTE If costs seem low in either the first year or the final year of the period or both this is because SiriusWeb reports the total cost for each financial year within the contract period An employee may commence their contract in October if th
13. y NA salary 30 660 00 Calculation method London allowance 0 00 Standard include increments inflation ea fos 100 Use discretionary points Ne Additional allowances 0 00 Financial year end July Pension USS Lost percentage 100 start Date 01 08 2006 End Date 31 07 2011 The middle section displays the Pay Award criteria used in re the calculation this can be changed by clicking the link Alter Pay Awards at the top of the screen Pay Award Date Percentage Threshald Pay Award Date Percentage Threshold 01 06 2006 0 0 01708 2006 a0 0 01022007 1 0 01708 2007 E 0 0108 2006 J 420 01710 2006 29 0 0108 2009 0 0 01 08 2010 0 0 01708 2010 0 0 01708 2011 onwards 0 0 The lower section of the screen shows the full economic costing fEC calculation by financial year and includes the Rate and Hours used in the costing Financial Rate Hours Salary Cost Pension Cast Ml Cost Aug 2006 To Jul 2007 a OF ir E 2r aD eR 62S Aug 2007 To Jul 2006 alae T E 296 d 24 J6 Aug 2006 To Jul 2009 56 96 T aed 45 E ar E Gola Aug 2009 To Jul 2010 Bb a2 i ae qg E Ar E ag Aug 2010 To Jul 2011 la ee i gue ee ates Eo a aea Overall Total 1582 If you wish to return to the calculation to make changes to any of the parameters you should use the orange back buttons and return links rather than the browsers back button as this will not retain your parameters 10 User Defined The User Defined option in t
14. y want to assume one discretionary increment for one year then it is better to use the promotion feature and leave the discretionary points box blank End of financial year The final output screen displays the calculation results financial year by financial year so it is necessary to select the month that your financial year ends Cost percentage This is the amount charged to a specific account and is different from FTE for example a 50 FTE employee could have a cost percentage of 100 because all of their costs are charged to one place Pay awards Recommended pay awards are put in place for you but you can override them if you wish Where a Pay award is automatically set to zero this means the actual award is known and has been built into the calculation so you should leave this as zero Salary Cost This is the cost to the employer of the salary Pension Cost This is the amount paid to the chosen pension scheme by the employer NI Costs This is the employer s national insurance contribution User Defined Salaries If the salary to be paid is not in the standard list you can use the user defined scale option For example when calculating the cost of a professor the user defined scale should be used See also section on User Defined salaries HEI Higher Education Institution UAP University Authorities Panel LCIG Lecturers Common Interest Group APT amp C Administrative Professional Technical and Clerical USS Univer
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