Electronic Controlled Drug Register User Manual
Contents
1. Suppliers Lozenge Lozenge 7 Change paceviordl r2 3 Lozenge f Add Edit Users lozenge Lozenge Backup Archive a Manual Entry Signed Order Date 0870272008 3 Lag out Signed Order By Signed Order Profession Quantity Supplied Date Transferred os oz 7008 Mame and Address of person of Firm supplied Figure 22 External Transfers Main Page Transfers of drugs may be made between branches of a pharmacy To access the External Transfer functions first select the Stock tab and inside select the External Transfer tab 1 Firstly select the drug to transfer Either type the name into the entry labelled Drug Name or select a drug name in the drop down box 2 Once the drug name is selected select the correct preparation and dose of the drug from the available dosages and preparations listed below in the drug list 3 Enter the details in the entries labelled Signed Order Date Signed Order By and Signed Order Profession of the signed order covering the transfer 4 Enter the quantity in the Quantity Supplied entry Enter the date of the transfer in the Date Transferred entry 6 Enter the target of the transfer in the entry labelled Name and address of person or firm supplied Click the Save button You have now successfully transferred stock out of the pharmacy in the Electronic Con2. 3 Enter the patient and prescriber details as for dispensing Create New Patient 4 Create New Patient 1 electronic P 4 Please edit the items below CONTROLLED DRUG n ister Mame ye Address Post Code Telephone Figure 37 Methadone Add New Patient 0 Create New Prescriber Create New Prescriber P 4 Please edit the items below Mame Registration Figure 38 Methadone Add New Prescriber 4 Select the methadone formulation from the drop down 5 Choose the start date of the schedule This is preset to today s date 6 Select the number of days 1 14 by sliding the bar right and left For every day in the schedule an item is added to the schedule list 7 You can set all items to a single dose by selecting the dose and clicking the set button or type each dose in and press return 8 Once you are satisfied click the Save button 9 Demward CDR W Successfully created methadone schedule Figure 39 Successful Created Methadone Schedule Dispensing Methadone 1 Click the Methadone tab o Denward CDR Temporary Trial Ja Logged in as admin no registration Denward CDR List Schedules H wets Register QA New Methadone Schedule BQ Stock Step 1 Select Patient Dispensing search Name Address Postcode t Methadone Reporting jj Destroy Suppliers f pStep 2
3. 400rmcg 1016 jj Destroy Actiq Lozenge amp mcg 1020 haa Actiq Lozenge amp mcg 1000 Suppliers Actiq Lozenge 1 2mg 1000 5 Change Password fiction E Patient Mame Date Returned os oz z008 ff Add Edit Users Quantity Destroyed 0 E Date Destroyed s 02 2008 Backup Archive Mame of Authorised Officer admin Manual Entr r 3 oa Destruction Witnessed By Enter Witness E Lag out Figure 49 Destruction Main Page If a patient has returned a drug select Patient Return OR If an expired product is to be destroyed select Expired Product Select or enter the drug name from the Drug Name Select the strength and form of the drug from the drug list D peu 5 If the drug is returned by a patient a Enter the name of the patient in Patient Name a Denward CDR Temporary Trial BAHA A Logged in ar admin no registration Denward CDR j Register jj Destruction gt Pharmacy Stock Destruction Log 4 Patient Returns Destruction Log Ay Stock Name OF Destruction Name oF pus Drug Authorised 4 witnessed 4 RU 4 patient 3 User ate Officer By returning Destroyed Destroyed Dispensing Actiq ze admin fLozenge 200mcg admin ard ede
4. Care Ltd and the software developers grants to you a license to use this software On one machine only To make a back up copy of the program for support of its use on one machine To modify and use the program in conjunction with another program for use on one machine You may not rent or lease the software but you may transfer your rights under this agreement To transfer the program to another party if that party agrees to accept the terms and conditions of this License and you do not keep any copies of the program If you decide to retain any copies of this program you must not transfer it to another party If a site license has been granted for use of this program on several machines additional copies may be made for the licensees use equal to the number of licenses purchased YOU MAY NOT MODIFY REVERSE ENGINEER TRANSLATE DISASSEMBLE ACCESS DATA SOURCES THROUGH ANY OTHER MEDIUM OR DECOMPILE THE SOFTWARE OR ANY COPY IN WHOLE OR PART Term You may cancel this license at any time by removing the program from your machine together with destroying all copies of the program its modifications and merged portions The license will also be cancelled upon conditions set out elsewhere in these Terms and Conditions also Denward Manufacturing Ltd Pharma Health Care Ltd and the software developers may terminate your license if you fail to comply with this License You agree that should termination be required for any reason you will de
5. Select available dose 4 Change Password f Add Edit Users E Backup Archive o Manual Entry 5tep 3 Collection Details rStep 4 Identification Details Log out Person Collecting ID Shown Discretion Used Type ir Other Reason for discretion o j Clear Save Figure 40 Methadone Dispensing Main Page 2 Select Methadone Schedule 3 Enter the name of the patient in the patient search box The available methadone dose for the current day will be shown 4 Select required scheduled item 5 Enter details for collection and identification as for dispensing 6 Click the Save button a Denward CDR Successfully Dispensed 1 i Show more details Figure 41 Methadone dispense successful Daily Methadone Stock For full information on daily Methadone stock see Stock Management Reporting All of these reports can be viewed and printed For all reporting functions select the Reporting tab and the report type within S Denward CDR Temporary Trial so Ja fogged in az admin no registration Denward CDR Register View Dispensed Items SY View Received Items B View External Transfers View Stock Takes oc Prin epor 4 Preview Repor ancel Dispensed Item E Stock Print Report P Report oe Cancel D dit Dispensing Name and aplodi Name and oe E Quantity Dispensed 4 Pharmacist Address of 4 4
6. Stock o Denward CDR Temporary Trial Seles amp Logged in az admin no registration Denward CDR I Register fed Current Stock a 5 Receive Stock aetema Transfer LE Stock 7 Take Daily Methadone Stock Stock Search i l Dispensing Name Form Strength Methadone Actig Lozenge 400meq E Reporting Actig Lozenge 600meq Actig Lozenge a n nmcg Destra a f Actig Lozenge 1 2mg Suppliers Actiq Lozenge 1 6mg AlFentanil Solution 1maq zml 7 Actig Lozenge 200meq al Change Password alfentanil Solution Smg 1 Om iS AlFentanil Solution 5mag iml B Add Edit Users Cannabidial Spray 2 7mg E Backup Archive Cocaine Powder img Cocaine Hydrochloride Powder Imag o Manual Entry m ra Codeine ampoule amp Orng 1 rel X Log Out i Concerta xL Tablet 18mg Concerta xL Tablet 36mg Concerta xL Tablet 27mg Concerta xL Tablet S4mg Codeine Phosphate Powder imag Cyclimorph 10 Arnpoule 1 ma ml Cyclimorph 15 ampoule 15mag ml 2 oOo OF OF OF 8 Oo A Cyclizine Dipianone Tablet 3 mag 10mq Figure 26 Stock Viewing Main Page To view the stock first select the Stock tab and inside select the tab labelled Current Stock All the stock will be visible To narrow down the items that are displayed ei
7. cancelled in the register for the relevant drug All cancellations are made from the reports page 1 Select the appropriate type of report for the item for example if a Dispensing operation is to be cancelled select Dispensing Reports a Cancel Dispensed Item Cancel External Transfer SB Cancel Stock Receipt Figure 48 Cancellation Buttons 2 Locate the item that you wish to cancel Note You can reorder the list of items in a report by clicking on the field to order by 3 Select the item you wish to cancel by clicking on it 4 Click the Cancel button 5 Enter the reason for cancellation when requested and click Ok Destruction The Electronic Controlled Drug Register can log destruction of drugs which are 1 Returned by patients from this or any pharmacy 2 Expired Stock To access the destruction functions select the Destroy tab and follow the procedure for marking drugs as destroyed n Denward CDR Temporary rial Seles A logged in ar admin no registration Denward CDR _ j Register 1j Destruction rid Pharmacy Stock Destruction Log it Patient Returns Destruction Lag ilg Stock Patient Return Dispensing gt Drug Mame Actia C3 Methadone Mame Form Strength Stock 4 Reporting Actiq Lozenge 200rmcg 1059 Actig Lozenge
8. installation Using this software Controlled Drugs Monitor signifies your agree ment with these Tems and Conditions f you do not agree with them you must retum the package to the distributor orto Denward Manufac turing Ltd your money will be refunded Retain this document for future reference 1 License This is a legal agreement between you the end user and Denwarnd Manu facturing Ltd Pharma Health Care Ltd and the software developers accept the agreement C do not accept the agreement Figure 2 Install 2 Enter the location you would like to install the application to The default location is preferred and will be presented by the installer m setup Controlled Drugs Register Select Destination Location Where should Controlled Drugs Register be installed d Setup will install Controlled Drugs Register into the following folder To continue click Next F you would like to select a different folder click Browse C Program Files CDR A least 22 1 MB af free disk space is required Figure 3 Install 3 Select the name of the program group for the start menu The default location is preferred and will be presented by the installer a Setup Controlled Drugs Register Select Start Menu Folder Where should Setup place the program s shortcuts setup will create the program s shortcuts in the following Start Menu folder To continue click Next
9. responsibility from loss of data due to failure to backup Getting Started How to get started with the electronic controlled drug register This chapter includes installation setting up the pharmacy logging in to the application for the first time and transferring the current pharmacy stock across to the electronic record Installation The installation procedure involves a standard installer and should be familiar to anyone having installed software before Running the installer Firstly enter the CDROM in the CDROM drive of the computer and click the icon for the drive in Windows Explorer Click the icon install denward cdr version exe where version is replaced by your version number of the software The installation wizard will guide you through the installation E setup Controlled Drugs Register Welcome to the Controlled Drugs Register Setup Wizard This will install Controlled Drugs Register 1 10 on your computer It is recommended that you close all other applications before continuing Click Next to continue or Cancel to exit Setup Figure 1 Install 1 e Click Next to commence the installation e Read the license carefully and agree to continue the installation a Setup Controlled Drugs Register Please read the following important information before continuing Please read the following License Agreement You must accept the terms of this agreement before continuing with the
10. 0 1000 PE Actiq e Add Edit Users Lozenge 1 6mg AlFentanil E Backup Archive Solution 1majzml Alfentanil g Manual Entry Solution 5mg 10ml AlFentanil E Log Out Solution Smgl iml Cannabidiol Spray z 7mq Cocaine Powder 1mg Cocaine Hydrochloride Powder 1mgq Codeine ampoule amp Omg 1ril Codeine Dhacnh aka Figure 24 Stock Take Main Page To access the stock taking functions first select the Stock tab and inside select the tab labelled Stock Take 1 Click the button Start Stock Take The list of drugs the expected stock the actual stock and the discrepancy is listed 2 For each drug enter the actual stock in the Actual column Values are edited by double clicking them 3 When the stock take is completed click the Finish Stock Take button The stock take will be added to the system A stock take may be cancelled at any time by clicking the Cancel Stock Take button You will lose all the data entered for that stock take Daily Methadone Stock Overages and Underages In case of overages and underages in Methadone dispensing the ECDR has the facility to modify the stock levels of Methadone mixture either sugar free or normal When this alteration takes place there is an entry made in the register which can be reviewed later by inspectors n Denward CDR Temporary rial Seles 95 Ja Logged n as admin no registrati
11. Details John Smith Mame and address of 10 High Road person supplied Canvey Island Essex no MST Continus Drug Tablet 10mg Prescriber or license Dr J Sanders holder details 51264253 Selected Date Supplied 08 10 2007 Quantity Supplied 10 Figure 32 Dispensing Details The dispensing details contain a confirmation of the Patient Prescriber and Drug selected in the previous stages In addition the following must be entered 1 Enter the date in the Date Supplied box 2 Enter the quantity of drug to dispense in the Quantity Supplied box Collection Details Patent Murus of pee gee coleemna bf nas rarum mpi e 1 Shown IDType Parapet E Sep eRe ped Repo ior cere den Figure 33 Collector Details If the Patient collected the drug themselves 1 Ensure Person Collecting is set to Patient 2 Record whether the identification is shown by e Select ID Shown e Select the type of identification in ID Type OR e Enter the type of identification manually 3 If no identification is shown and discretion is used e Select Discretion Used e Enter the reason for using discretion If the patient is not collecting the prescription themselves 1 Ensure that Person Collecting is set to Other 2 Enter the name of the collecting person in the Name of person collecting 3 Complete steps 2 amp 3 above for identification Completing Dispensing T
12. F you would like to select a diferent folder click Browse Controlled Drugs Hegister Figure 4 Install 4 e You will then be asked whether you want to create an icon on the desktop To place an icon on the desktop tick the box labelled Create a desktop icon um setup Controlled Drugs Register Select Additional Tasks Which additional tasks should be performed Select the additional tasks you would like Setup to perform while installing Controlled Drugs Register then click Neat Additional icons Create a desktop icon Figure 5 Install 5 e The installer is now ready to commence installation Ta setup Controlled Drugs Register Ready to Install Setup is now ready to begin installing Controlled Drugs Register on your computer Click Install to continue with the installation or click Back F you want to review or change any settings Destination location C Program Files CDR Start Menu folder Controlled Drugs Register Additional tasks Additional icons Create a desktop icon Figure 6 Install 6 e Click the install button or back to change settings e The installer will install the application pm setup Controlled Drugs Register Ready to Install Setup is now ready to begin installing Controlled Drugs Register on your computer Click Install to continue with the installat
13. Registration o Methadone Date Y Drug Supplied A By on Duty Person or A Pr escriber id Private of Pharmacist ee t By Firm Supplied Licence Holder Supplying and ID Details Shown Reporting Methadone admin admin Patient Prescriber admin z oe Mixture 1mg ml 3 no registration no registration Patient Contact Address 01234567890 L no registration ce e 5j Destroy Suppliers sj Change Password f Add Edit Users Backup Archive o Manual Entry e Log Out Figure 42 Reporting Main Page Previewing Reports To Preview a report simply click the A Preview Report button at the top of the reports page LL Dispensa Report trom anosazasszweaz 20 CONTROLLED ORUG rogeter Dispensed Items Report from 2008 02 05 to 2008 02 12 Pharmacy Name ss reo P WE mo o a ume emm em de 567220 allent 01234567830 admin no registration Passport Figure 43 Report Preview Printing Reports In order to print a report click the Print Report button A dialogue will be displayed to enter the start date and the end date of the report a Select Report Details Choose Report Dates tubae 08 20 2007 Figure 44 Report Date Selection These must be entered and the OK button must be clicked Printer Mame vlicrasalt Office Document Image Write Status Comments and Forms Type Microsoft Office Documen
14. cription Figure 29 Prescriber Select The prescriber should be selected from the list A name can be searched for by entering the name in the Search entry Once selected the prescriber will appear in the Dispensing Details area If the prescriber is not present in the system the prescriber must be added To add a prescriber 1 Click the New Prescriber button 2 Enter the prescriber details in the prescriber dialogue 3 Click the OK button to confirm To edit a prescriber s details 1 Select the prescriber in the patient list 2 Click the Edit Prescriber details 3 Enter the new details in the prescriber editor dialogue 4 Click the Ok button Co Edit Prescriber Details Mame Mai ele Registration 51264253 Figure 30 Edit Prescriber Drug Details Step 3 Drug Details Drug Name MST Continus Name Form 4 Strength 4 Stock 4 MST Continus Tablet 5mg g MST Continus Tablet MST Continus Tablet 15mg 60 MST Continus Tablet 30mg 60 MST Continus Tablet 60mg 120 MST Continus Tablet 100mg 10 MST Continus Tablet 200mg MCT eee Cuan Wie A kann m Figure 31 Drugs Select Select the drug name from the drug selector drop down OR Enter part of the name or the entire name in the drug selector drop down Select the form and dose of the drug from the drug list The selected drug will appear in the Dispensing Details DUI Dispensing Details Step 4 Dispensing
15. ctronic CD Register will be responsible for calculations of stock and generation of reports Note You can only enter the existing stock once Make sure you have all the information at hand before you start 1 Select the tab labelled Manual Entry o Denward CDR Temporary Trial DBR A Logged in az admin no registration Denward CDR E Stock Drug Quantity Actiq Dispensing Lozenge 200mcq k Actiq 0 LJ Methadone Lozenge 400mcq Actiq 0 Reporting Lozenge 600mcq Actiq j Destroy Lozenge 800mcq Actig Suppliers Lozenge 1 2mg pia Actiq Change Password Lozenge 1 6maq Alfentanil f Add Edit Users Solution 1mg 2ml Alfentanil BB Backup Archive Solution 5mg 10ml Alfentanil o Manual Entry Solution 5mg 1ml Cannabidiol Log out Spray 2 7mg Cocaine Powder 1mg Cocaine Hydrochloride Powder img Codeine Ampoule 6Omg 1ml Codeine Phosphate Powder 1mg dT mmm modom NEL Figure 12 Manual Entry Active 2 Click the Start Manual Entry button 3 Enter the value for each drug in the table by clicking the value and editing it in place 4 Once completed click the Finish Manual Entry button o Denward CDR Temporary Trial A Logged in az admin no registration Denward CDR Register SQ Stock Dispensing Methadone Reporting 5j Destroy y Suppliers z Actiq ri Chang
16. dentials into the Registration field 5 Select whether the user is an Administrator Pharmacist Technician Doctor or Inspector 6 Click the OK button 7 The user must change their password when first logging in to the system Changing Passwords o Denward CDR Temporary Trial A Logged in az admin no registration Denward CDR Register User name ig Stock Current Password Mew Password Dispensing f E Repeat Password t Methadone 5 Change Password Reporting j Destroy Suppliers aj Change Password P Add Edit Users Backup Archive o Manual Entry X Log Out Figure 53 Change Password Page The current user can change their password The following procedure should be followed Select the Change Password tab Enter current password in Current Password Enter new password in New Password Confirm new password in Repeat Password Click Change Password button The new password must be used next time the user logs in ete Te Editing a User In order to edit a user s details 1 Select the Add Edit Users tab e The user list will be displayed 2 Select a user from the user list 3 Click the Edit User button e The user edit dialog will be displayed 4 Modify the user s details as required 5 Click the OK button System Back Up The system sh
17. e Password Lozenge 1 6mg f Add Edit Users E Backup Archive Log out Figure 13 Manual Entry Finished 5 You will be presented with a confirmation dialogue to confirm whether you really want to exit Denward CDR Are you sure you want to finish this manual O7 entry This action cannot be undone Figure 14 Manual Entry Finish Caption The stock recorded in the Electronic CD Register will now reflect the current stock in the pharmacy The Register A register can be viewed and printed for each drug showing all activity and a running balance Denward CDR Temporary Trial A Logged in az admin no registration j Register SN Stock Drug Name Actiq 4 4 4 Dispensing Mame Y Form Strength Stock Actiq Lozenge 200mcq 49 I a Methadone Actiq Lozenge 400mcg 16 3 Actiq Lozenge 600mcg 20 Reporting Actiq Lozenge 800mcg 0 5i Destroy Actiq Lozenge 1 2mg 0 Actiq Lozenge 1 6mg 0 Suppliers Qj Change Password f Add Edit Users m Backup Archive o Manual Entry Log out Drug Name Codeine Strength 60mg 1ml Form Ampoule Figure 15 Register Main Page Viewing a Drugs Register i E apase MAT fe pee ei er ses For m i XS Drug Name MST Corbnus Stnengih Liens Form Tablet Opening Balance Stock Entry 359 Expected Balance 480 Actual amp abince 180 i i Ha
18. er Details Mame Supplier Name Address Eupplier Address EE LL LLL Post Code Post Code Figure 21 Editing Suppliers To edit a supplier select the supplier from the list and click the Edit Supplier button A dialogue will be shown where the edited details should be entered and the Ok button should be clicked Searching for a supplier The supplier list can be searched by entering text into the text entry labelled Search Searching will automatically take place and list the results in the item list To stop searching press the Clear button All the suppliers will now be visible in the supplier list Stock Management The Electronic Controlled Drug Register records all changes in stock for controlled drugs Items should be entered into the Electronic Controlled Drug Register when stock is received into the pharmacy and transferred out of the pharmacy Additionally the Electronic Controlled Drug Register records stock takes for these drugs External Transfers o Denward CDR Temporary Trial Secs A logged in ar admin no registration Denward CDR Register Go Current Stock Receive Stock External Transfer 5j Stock Take Daily Methadone Stock Stock Select Drug Dispensing Drug Name Actia 3 Methadone Actig Selected Drug Lozenge 200mg Reporting Number in Stock 1049 Mame Form Strength Stock 4 1j Destroy Res Lozenge z mcg
19. gae Guai Addnep of i o pee ale Qu p Reread Perpon or i Fires Puppini M aa Cen Balance ROPE tn sia Mc ni HN 30794 Er a sun Lap WES TT oe 122 Rie Lay Elyga Dr imeen adem Carrie ERI SIMA lee Eser dre Jone Pharmey 27 hes Red COD reset SINIT Figure 16 Drugs Register View To view the register for a drug Click the Register tab Enter the drug name into Drug Name OR Select a drug name from the drug name drop down Select the correct dosage and formulation of the drug from the drug list Click Open Drug in a new window The register will appear in a separate window pul dua Printing a Drugs Register 1 View a drug register 2 Click the Print this Register button Printer Name WSSU ie a PI uri e EAG V Properties Status Ready Comments and Forms Type Microsoft Office Document Image Writer Driver Document and Markups Print Range Preview Composite All Current view Lunent page 5 pag Subset C Reverse pages Page Handling Copies 1 S Page Scaling s hrink to Printable Area Auto Rotate and Center C Choose Paper Source by PDF page size Print to file Units Inches Zoom 100 1 1 1 Figure 17 Print Options ecdi report e2u6ot pdf Adobe Reader File Edit View Document BESSI Window Help 1 re e ze Register for Actiq Lozenge 200mcg Pharmacy Pharmacy Road Drug Actiq Loze
20. ion or click Back f you want to review or change any settings Destination location C Program Files CDR Start Menu folder Controlled Drugs Register Additional tasks Additional icons Create a desktop icon Figure 7 Install 7 e Once completed the installer will present a dialogue to confirm this setup Controlled Drugs Register Installing Please wait while Setup installs Controlled Drugs Register on your computer Extracting files C Program Files COR pango pyd Figure 8 Install 8 e The application can optionally be launched at this stage by ticking the box labelled Launch Controlled Drug Register Setting up the Pharmacy On first use of the application the Administrator will be prompted to enter the pharmacy details These should be entered carefully as they can only be entered once and are not changeable afterwards a Enter Pharmacy Details This is the first time you are running The Controlled Drug Register You must enter the details for this pharmacy to continue Pharmacy Name Johnson Pharmacy Once you have entered the details the initial drug database will be installed This may take some time Figure 9 Pharmacy Entry Once entered the OK Button should be clicked and the application will start as normal and the user will be prompted to log in Logging In In order to log in the user wi
21. ll be presented with a login dialogue Denward CDR Login Please enter your user details Attempt Number 1 of 3 User Name admin Password Figure 10 Login Enter login details and click the OK button The initial account is setup for the administrator with Username admin Password admin You have 3 attempts to log in before the application shuts down Pressing the cancel button will exit the application The administrator MUST change their password when first logging in to the system This is a feature of security Changing Passwords For full information on changing passwords see User Management o Denward CDR Temporary Trial A Logged in az admin no registration Denward CDR Register User name iy Stock Current Password Dispensing New Password Repeat Password KJ Methadone 5 Change Password Reporting jj Destroy Suppliers Change Password f Add Edit Users E Backup Archive o Manual Entry e Log Out Figure 11 Change Password Page Manual Stock Entry The Controlled Drug Register allows you to manually enter current stock details when initially installing the application It should be noted that this can only be done once and is an irreversible action This is to ensure reliability of data in the system It is expected that the administrator will enter the manual items on first using the application and once the stock has been aligned the Ele
22. nge 200meg Balance 40 Date supply Name and uae of recelved or date address trom Person or Firm supplied whom received bres Oooo o m a 0 000 o sj oa Figure 18 Drugs Register Print View Managing Suppliers a Denward CDR Temporary Trial A logged in ar admin no registration Register 24 Create New Supplier 9 Edit Selected Supplier E Stock Search Dispensing Mame Address Postoode Telephone 4 ios Suppliers Suppliers k Methadone E Reporting i al Destroy S Change Password i Add Edit Users Backup Archive o Manual Entry C3 Log Out Figure 19 Managing Suppliers Main Page Suppliers of controlled drugs must be added to the system in order that the system accurately audits where all supplies are received from Adding Suppliers o Edit Supplier Details Mame Supplier Mame Address Eupplier Address Post Cade Post Code Telephone 01234 567891 Figure 20 Adding Suppliers Before stock can be received suppliers must be added to the system To add a supplier select the Suppliers tab and inside click the Create New Supplier The supplier details should be entered into the dialogue and the Ok button should be clicked The new supplier is now shown in the list of suppliers Editing Suppliers Edit Suppli
23. o complete the dispensing click the Dispense Drug button p Dispense This Drug Figure 34 Dispense Drugs Button To clear the form at any time click the Clear Form button e Clear Form Figure 35 Clear Form Button Methadone The Methadone section is specially designed for pharmacies with large amounts of methadone patients By creating a methadone schedule for each patient you can save the time that would have been taken up entering the information into the dispensing section every day For all Methadone functions select the Methadone tab t Denward CDR Temporary Trial Beg a Logged in az admin no registration Denward CDR Register 4 New Methadone Schedule jg Dispense Methadone List Schedules Gy Stock Step 1 Patient rStep 2 Prescriber Search i i Search l Name Address Postcode Mame Registration Dispensing LJ Methadone Reporting j Destroy Suppliers Change Password l v Private Prescription amp e Add Edit Users Step 3 Schedule Methadone Formulation Pese imi v Date Amount BE Backup Archive licet gm Start Date 12 02 2008 LJ o Manual Entry Number of Days 0 L E Log Out Set all doses to lo Edit each dose 4 Figure 36 Methadone Main Page Creating a Methadone Schedule 1 Click the Methadone tab 2 Select Methadone Schedule
24. on Denward COR 1 Qo ere Register Ej Current Stock Receive Stock External Transfer E Stock Take Daily Methadone Stack n 1 favesainstetnedetigawai E E E E E e EEE A inal SERT Methadone x Ged Stock Methadone Type Mixture imajml rt Dispensing Date 12 02 2008 Methadone Expected 0 Quantity EE E Reporting r ay Clear Save jj Destroy n1 Date Methadone Type Actual Quantity Expected Quantity Discrepancy Sg Suppliers a Change Password aP Add Edit Users Backup Archive g Manual Entry C3 Log Out Figure 25 Daily Methadone Stock Main Page To compose a daily Methadone stock take click the Daily Methadone Stock tab 1 Select the form of Methadone you wish to record in the form scroll down 2 Select the date you wish to make a record of 3 Enter the quantity of Methadone you have in stock 4 Click Save to store the details you have entered If your quantity of stock differs from the expected stock you will be asked to enter a reason for the discrepancy Usually this will be an underage or and overage 5 The expected stock will change to show the amount you have declared You can clear the entered data at any time by pressing the Clear button Viewing
25. ould be backed up regularly onto some kind of removable media It can then be restored from such media at any time in the event of unavoidable hardware failure The eCDR recommends backing up at least 4 5 times a day Creating a Back Up To create a backup 1 Select the Backup Archive tab n Denward CDR Temporary Trial Sele A fogged in ar admin no registration Denward CDR j Register ram j Backup and Restore Log dj Date Type 4 Reason p Restore From Backup Enter key E Stock Dispensing 3 Methadane E Reporting l Generate Passport cil Destroy 5 Suppliers E Change Password A Add Edit Users Backup Archive o Manual Entry C3 Log Out Figure 54 Backup Main Page 2 Click the Create Backup button Select the file to save the archive to Marne 2 0g8 z O08T15 36 18 184000 backup Save in folder backups e m c emare a n me arau eee Browse for other Folders Figure 55 Backup Creator 3 Select the filename for the backup 4 click the OK button on the save dialog Restoring From a Back Up To restore the system from a backup 1 2 3 4 5 Select the Backup Archive tab Click the Restore From Backup butto You will be prompted to enter a reason for restoring e the open dialog appears Select
26. ox 2 Once the drug name is selected select the correct preparation and dose of the drug from the available dosages and preparations listed below 3 If the drug has been received from a supplier select the supplier in the list labelled Name and address from whom received and the invoice number for the receipt Otherwise for internal transfers between branches select the check box labelled Internal Transfer and the branch from which the drug was received 4 Enter the quantity received in the entry labelled Quantity Received and the date which it was received which is defaulted to the current date in the entry labelled Date Received 5 Click on the Save button You have now successfully added stock to the Electronic Controlled Drug Register You may clear the entered data at any time by pressing the Clear button Stock Taking n Denward CDR Temporary Trial Seles A Logged in az admin no registration Register e Current Stock S Receive Stock amp External Transfer 5j Stack Take Daily Methadone Stock eJ Stock e EPOR Cancel Stock Take Dispensing Drug Expected Actual Discrepancy we Ackiq Methadone fLozenge 200m eq Actig Reporting Lozenge 400mcqg x Ackiq T Destroy Lozenge 600rmcq x Actiq 3 Suppliers Lozenge 800meq Actiq Change Password Lozenge 1 2mg 1000 1000 1049 O 1049 1016 1016 1020 0 1020 100
27. rinting and maintaining regular printed reports of the data using the report printing functionality of the application Tampering With Software The application must not be tampered with in any way No files in the application directory should be edited moved or deleted Doing this may result in permanent loss of data Training All users of the application must undergo training in order to have the competence to use it This training should at the minimum include reading this manual Automatic Updates The online updater can be found in the backup archive tab You can choose to check manually daily for new updates or sign up for the optional newsletter that will inform you of new updates and any new features that have been added to the software Newsletters If you prefer to download and install updates yourself the ECDR newsletter will inform you of any new update all the latest features and news
28. s Raven na registration E 2008 02 08 t Methadone Reporting jj Destroy Z3 Suppliers S Change Password P Add Edit Users Backup Archive g Manual Entry C3 Log Out Figure 50 Patient Return Destruction Page b Enter the date the drug was returned Date Returned S Denward CDR Temporary rial Seles A fogged in az d na registration E Register S Destruction gt gt Pharmacy Stock Destruction Log dii Patient Returns Destruction Log Mame CF Destruction Authorised 4 Witnessed 4 User 4 Officer By Actig i axes Lozenge 200mcq sn nn registration wl Stock Date brug 4 Destroyed Destroyed Dispensing Methadone Reporting jj Destroy Change Password Backup Archive g Manual Entry R Log Out Suppliers Figure 51 Pharmacy Stock Destruction Page 6 Enter the quantity destroyed in Quantity Destroyed if this is an expired product the amount will be limited by the current stock Enter the destruction date in Date Destroyed Enter the name of the authorized officer in Name of Authorized Officer Enter the witnessing party in Destruction Witnessed By 0 Click the Save b
29. s which may vary from time to time Product Serial Number and Required Activation This program may contain a serial number and activation system the software may also be protected against installing it on more than one computer and be designed to prevent unlicensed or illegal use of the software If this software contains such a system you agree that Denward Manufacturing Ltd Pharma Health Care Ltd and the software developers may use these measures to protect Denward Manufacturing Ltd Pharma Health Care Ltd and the software developers against software piracy It may be that if you do not complete the activation of the software within the prescribed time the software may cease to function In the event that you are not able to activate the software over the Internet you may contact Denward Manufacturing Ltd Pharma Health Care Ltd and the software developers Customer Service via the telephone to complete the activation process using the information provided by Denward Manufacturing Ltd Pharma Health Care Ltd and the software developers during activation or as may be set forth in the documentation General This Agreement will be governed by the laws of the United Kingdom and you agree that any claims regarding the software shall be brought in the UK Administrator responsibilities The software administrator will be responsible for maintaining backups of the system on removable and paper media Denward Manufacturing and Microlink PC take no
30. stroy the program together with all copies modifications and merged portions This license is effective until it is terminated Limitations of Liability The software is supplied and licensed as is without warranty or representation either express or implied with respect to the software and its documentation including without limitation their merchantability and suitability for any purpose Under no circumstances will Denward Manufacturing Ltd Pharma Health Care Ltd and the software developers or any appointed agents be liable for damages whether direct indirect consequential or incidental arising from the use or misuse of the software Denward Manufacturing Ltd Pharma Health Care Ltd and the software developer s liability to you or any third party shall not exceed the purchase price paid for this product Thirty day limited warranty on disks Denward Manufacturing Ltd Pharma Health Care Ltd and the software developers Guarantees the enclosed disks to be free of defects in material and workmanship under normal use for 30 days after purchase During the 30 day period you may return a defective disk to Denward Manufacturing Ltd Pharma Health Care Ltd and the software developers with proof of purchase and it will be replaced without charge unless the disk is damaged by accident or misuse Replacement of a disk is your sole remedy in the event of a defect This warranty gives you specific legal rights and you may also have other right
31. t Image writer Driver Document and M arkups Print Range C All Curent view Curent page Page Subset Dis rari Face r Kano Son ED CD La XXE ID p _ Reverse pages ee Page Handling Copies 1 Page Scaling Shrink to Printable Area v Auta Hotate and Center Choose Paper Source by PDF page size Print to file Units Inches zoom 100 121 1 Figure 45 Printing Report Details Note Printing large reports is liable to take a long time Saving Reports To save your report to your computer before backing up click the Save Report button Choose what report s you want to save and press Ok al Select Report Details Choose Report Dates Start Date 01 10 2007 End Date 05 10 2007 Cancel Figure 46 Report Date Selection Select where you want to save your report and what you want to call it then press the Save button Select the file to save to Figure 47 Report Saving Cancellations As part of the legal requirement for the ECDR entries may not be modified after entry for audit purposes It is for these reasons that in order to remedy any mistakes any entry can be cancelled The following will be recorded 1 A reason for cancellation 2 The user making the cancellation 3 The date and time of the cancellation The effect of the cancelled operation will then be reversed and the cancelled item will appear as
32. the filename for the backup to restore from Click the OK button on the open dialog Denward CDR This action will destroy ALL your data ew are you sure you want to continue Figure 56 Backup Restore Data Loss Continue 6 The system will restart and the user must log in again 9 Denward CDR The application was successtully restored from AU backup The application will restart Figure 57 Successful Backup Restore Application Restart Administrator Responsibilities The software administrator will be responsible for maintaining backups of the system on removable and paper media Denward Manufacturing and Microlink PC take no responsibility from loss of data due to failure to backup Backing Up The administrator is responsible for ensuring that regular backups are made onto removable media such as USB Drive or CDROM In the event of hardware failure such as hard drive failure the Electronic CDR will be able to restore itself from backup The use of regular backups to a safe location will ensure that the data can never be lost Passwords The administrator must change their password on first logging into the system Keeping the default administrator password is a security hazard All newly added users must change their passwords on logging into the system for the first time Keeping the default user password is a security hazard Printing Reports The administrator is responsible for p
33. ther type a drug name into the entry labelled Drug Name or select a drug from the drop down box Dispensing To access the dispensing page select the Dispensing tab Dispensing is divided into 5 sets of information for entry These are 1 Patient details 2 Prescriber details 3 Drug details 4 Dispensing details 5 Collection details Patient Details Step 1 Patient Sh New Patient 5 Edit Patient Search Mame Address 4 Essex 10 High Road John Smith Canvey Island Essex 22 Long Road Karen Smith Canvey Island Essex 20 Bell Street m Figure 27 Patient Select The patient should be selected from the list A name can be searched for by entering the name in the Search entry If the patient is not present in the system the patient must be added To add a patient 1 Click the New Patient button 2 Enter the patient details in the patient dialogue 3 Click the OK button to confirm To edit a patient s details Select the patient in the patient list Click the Edit Patient details Enter the new details in the patient editor dialogue Click the Ok button poo E al Edit Patient Details Post Code 558 8LL Telephone 01268690666 Figure 28 Edit Patient Prescriber Details 5tep 2 Prescriber amp New Prescriber 7 Edit Prescriber Mame Registration 4 Dr B Broun 45621852 Dr J Sanders 51264253 Dr JBarber 1023152 L Private Pres
34. trolled Drug Register o9 M You can clear the details at any time by clicking the Clear Form button Receiving Stock 5 Denward CDR Temporary Trial Seles A logged in az admin no registration Denward CDR 4 About the ECDR Register Ged Current Stock 5 Receive Stack p External Transfer Stock Take Daily Methadone Stock Stock Select Drug Dispensing Drug Mame Actia 7 Methadone Selected Drug Mumber in Stock Reporting Mame Form Strength 4 Stock 4 3l Destroy Actig Lozenge z mcg 1049 Actig Lozenge 400mcg 1016 ft 5 li a RRES Actig Lozenge 600mcg 1020 Change pstaa Actig Lozenge 800mcg 1000 Actig Lozenge 1 zmq 1000 oe Add Edit Users Actiq Lozenge 1 6mq m Backup Archive o Manual Entry 3 Log out Name and address From whom received Supplier Mame Supplier Address Post Code 01234 567891 Invoice Number 123456789 C Internal Transfer Transfer From Quantity Received 10 dv Date Received os oz 2008 9 Clear Form Jj Save Figure 23 Receiving Stock Main Page To access the stock receiving functions first select the Stock tab and inside select the tab Receive Stock You must ensure that you have added one or more suppliers before you receive the stock 1 Firstly select the drug to receive Either type the name into the entry labelled Drug Name or select a drug name in the drop down b
35. uf 7 v a b Mio AOL WB EI DRUG register Electronic Controlled Drug Register User Manual Microlink PC medical microlinkpc com Wednesday 23 April 2008 This user manual describes the usage of the Electronic controlled drug register It is a requirement of the acceptable user policy of this application that all users of the application must read it carefully Table of Contents Electronic Controlled Drug Register User Manual eene nnns 1 Table of Cie RPNRe me 2 Ewa E EH E 4 Product Serial Number and Required Activation eese nennen nnne nnn 5 General C P 5 SUSUR a dic ee ee ee eee eee eee eee ee ee eee ee 6 Installation 6 aie aros cab ER en eee nee eee ee ee ee ETER 21 External UU TOT remm 21 ikesRlconki Mee 34 miu Ru Lux M EMEN E MM MEL iM EMI CM MM 35 Lans c M MM 37 Destruction es EE pet EL iu ME 38 Newsletters TT 45 License This is a legal agreement between you the end user and Denward Manufacturing Ltd Pharma Health Care Ltd and the software developers The Software is the intellectual property of Denward Manufacturing Ltd Pharma Health Care Ltd and the software developers it is protected by European and United Kingdom Copyright laws Denward Manufacturing Ltd Pharma Health
36. utton 0 00 M The procedure may be cancelled at any time by clicking the Clear Form button Viewing Destruction Logs Logs of all destructions are viewable in the Pharmacy Stock Destruction Log and the Patient Returns Destruction Log tabs on the Destroy page User Management a Denward CDR Temporary Trial Sele A Logged in ar admin no registration Denward CDR SQ Stock Dispensing 3 Methadone E Reporting Search amp Edit the selected User Reset the user s password j Register Create a Mew User 3 Suppliers j Destroy Mame Registration Pharmacist Inspector Admin User 4 admin 4 4 pharmacist 123 lt 2 Change Password inspector user 123456789 P Add Edit Users Backup Archive o Manual Entry C3 Log Out Figure 52 User Management Page Users of the Electronic Controlled Drug Register are classified under categories They are p d 2 Wu des Administrators Pharmacists Technicians Doctors Inspectors Adding a User A user may only be added by the Administrator user Once the administrator is logged in add a user by 1 Select the Add Edit Users tab e The user list will be displayed Click the Create a New User button e The user edit dialog will be displayed Enter the user name in the Name field Enter the user s registration cre
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