Teaching Database User Manual 2013-14
Contents
1. teachingdb kcl ac uk Adding provisions to questionnaire Section B1 Teaching Contact Please follow these steps 1 Click on the green plus sign BI Teaching Contact 7 To add your teaching contact time and project supervision for the whole current academic year please click Gp On click delete against that provision 2 A drop down list of provisions will appear The boxes at the top of each column are where you can enter or select filtering criteria In the example below the category UG has been selected and the keywords global health have been typed in resulting in a filtered list of provisions falling within those parameters Choose a provision of relevance to you click anywhere on that line in order to highlight it and then click on the green tick at the top or bottom of the window This will select the provision and bring it into your questionnaire Select a provision from the list below by clicking on it The provision will turn orange when it has been selected Click 4 to add it to your teaching contact provision list You can sort the list of provisions by clicking on the column titles using the filter bar Refresh an e w Hglobal heath an an HES saat E So ia E aS 2 n Medicine UG Module 6BBYGH06 Research Methodology in Global Health Taught Baraitser Paula Medicine UG SSC MDP2001 Introduction to Global Health Taught Unknown Unknown Medicine UG SSC MUS2044 Intro2. 2013 2014 Teaching Database User s Guide Teaching Database Overview The Teaching Database is open for completion until 59m on Monday 3 February 2014 It should be completed by those who fall within one or more of the following categories e King s employed staff within the Schools of Biomedical Sciences and Medicine and the Institute of Psychiatry Academic Research Fellows Associates etc and other staff who teach e King s employed staff within the Dental Institute who teach on Biomedical Sciences and School of Medicine courses e King s Health Partner Trust employed staff who contribute to teaching or organisational roles on King s College London programmes led by the Schools of Medicine or Biomedical Sciences the Institute of Psychiatry or Trust based education and training e PhD students in the Schools of Biomedical Sciences and Medicine and the Institute of Psychiatry If any of the above includes you but you are unable to login using your normal King s username and password then please email teachingdb kcl ac uk The purposes of the Database are to help ensure e aconsistent approach is adopted for the collation and recording of teaching data e the results are available to Heads of Departments and Divisions Divisional Managers and CAG Education and Training Leads to enable them to capitalise on the pool of available expertise to review workloads and to staff for the purpose of appraisals e the distribution of t
3. CL email password which is maintained by KCL IT Services programmes led by the Schools of Medicine or Biomedical Sciences the Institute of Psychiatry or Trust based education and training For non KCL users PhD students in the Schools of Biomedical Sciences and Medicine and the Institute of Psychiatry who teach Your username will be your Non KCL email address Your password will be your Teaching Database password once you have set one up If you believe that any of the above includes you but you are unable to login using your normal King s username and password na the link below to generate an email that will allow you to choose your own password then please email teachingdb kcl ac uk f The purposes of the Database are outlined below a consistent approach is adopted for the collation and recording of teaching data the results are available to Heads of Departments and Divisions Divisional Managers and CAG Education and Training Leads to enable them to review workloads and to staff for the purpose of appraisals the distribution of teaching and fee income is determined by reliable data decisions regarding future curriculum initiatives are informed by teaching load and expertise information Version 2 0 0 9 Following the enhancements introduced in 2013 14 the teaching database will also allow teaching information to be collected for all staff in King s Health Partners Trusts who teach expertise information to be captured
4. duction to Global Health Taught Unknown Unknown Medicine UG SSC MUS4804 Surgery and Global Health Taught Unknown Unknown 3 The provision that you have selected will appear in your questionnaire In order to add teaching hours and or project students click on the pencil icon BI Teaching Contact 7 To add your teaching contact time and project supervision for the whole current academic year please click add 5P Once you have selected your pro click delete against that provision Lectures Tutorial Practicals Skills Workshops Placements Clinical Seminars Sessions i hrs hrs 6BBYGHO Project in Global Health 4 You can then add edit your teaching contact and then click on the green tick in order to save your data B1 Teaching Contact 7 To add your teaching contact time and project supervision for the whole current academic year please click add P Once you have selected your pr click delete against that provision Lectures Tutorial Practicals Skills Workshops Placements Clinical Seminars Sessions hrs j 6BBYGHO Project in Global Health
5. eaching and fee income is determined by reliable data e decisions regarding future curriculum initiatives are informed by teaching load and expertise information Wherever possible information in the Teaching Database has been pre populated from Central Records To assist with completion of the Database FAQs have been provided each step of the way and context specific help can be accessed by clicking on the blue help icon Should you continue to have questions or concerns after reviewing the relevant FAQ s please email teachingdb kcl ac uk Logging in Once you click on the 2013 14 Teaching Database link you will land on this page TEACHING DATABASE 1314 Database is currently closed and login is currently disabled until we open Overview Log in The Teaching Database should be completed by those who fall within one or more of the following categories King s employed staff within the Schools of Biomedical Sciences and Medicine and the Institute of Psychiatry Academic Research Fellows Associates etc and other staff who teach King s employed staff within the Dental Institute who teach on Biomedical Sciences and School of Medicine courses King s Health Partner Trust employed staff who contribute to organisational roles or teaching on King s College London For KCL users Your username will be your KCL email username e g k1234 0x or stxx12xx no need to add kcl ac uk Your password will be your usual K
6. in more detail than in previous years information on personal tutees and clinical advisees to be pre populated as well as information on contribution to MBBS Stage Zero Developmer t and Testing Stage One Verification f staff information by Divisional amp Departmental Administrators Assessment and Exams Stage Two Staff submissjons participants in the Teaching Database exercise to download a summary report following the verification phase Open from Mgnday 16 December 2013 until 5pm Monday 3 February 2014 KHP Trust stafi submissions To assist with completion of the Database FAQs have been provided each step of the way and context specific help can be Open from Moi day 16 December 2013 until 5pm Monday 3 February 2014 accessed by clicking on the blue help icon Should you continue to have questions or concerns after reviewing the relevant FAQ s PGR student sub nissions please email teachingdb kcl ac uk Open from Monday 16 December 2013 until 5pm Monday 3 February 2014 Stage Three Editing amp Verification by course organisers Open from Tuesday 4 February 2014 until 5pm Tuesday 11 February 2014 Thank you Stage Four Reporting Stage Five Staff have read only access to the database For KCL users your username will be your KCL email username e g k1234xxx or stxx12xx Your password will be the password you normally use to access your KCL email kcl ac uk Note If you have a KCL ID and KCL email b
7. n this section and record a description in section B2 Within this section please only include actual contact and not preparation time e Section B2 NHS Trust led Programmes Common Teaching and MBBS Preparation Please list titles of any NHS Trust led programmes you contribute to the hours you record should be entered in section B1 e Section C1 Peer Support and Training Peer support typically might include a colleague observing your class or discussing its content with you e Section C2 Organisational Roles Please record any organisational roles you hold that are linked to education and training that we have not included under Management Responsibilities or Provision Coordination e Section D Personal Tutees and Clinical Advisees Includes pre populated information on the number of personal tutees or clinical advisees you have against the relevant MBBS year BSc MSc or other programme e Section E Teaching Linked to Clinical Activity Please enter any time spent involving students in clinical activity such as outpatients theatres and business ward rounds that are not primarily for the purposes of teaching e Section F MBBS Assessment Displays your contribution to MBBS Assessment amp Exams based on 2012 13 data Assessment amp Exam information for other provisions will be entered by module co ordinators during the verification phase after the database closes Once the Database closes on 3 February provision coordinato
8. og in to the Teaching Database immediately Teaching Database Questionnaire Getting Started Upon logging in to the Teaching Database you will be directed to the Home page which includes some personal information which we have pre populated using various data sources If any of this is incorrect please contact teachingdb kcl ac uk To record your teaching activity please click on the Questionnaire button in the upper right hand corner of the screen TEACHING DATABASE 1314 Questionnaire Administration Help Logout Home To record your teaching contribution during the 2013 14 census period please click the Questionnaire button on the top right hand side of the page Overview The information below has been obtained centrally and recorded against your profile Your Staff Information Names IDs Post Status l l l The questionnaire includes the following areas e Section A Expertise Please record your clinical profession specialty primary bioscience discipline and any other expertise that you hold here This information is essential for planning and management purposes e Section B1 Teaching Contact Please record your teaching contact time or for projects the number of students supervised We pre load College led provision and you can use drop down menus to select the programme s on which you teach In addition you can also record teaching undertaken on Trust led provision i
9. rs will verify the teaching recorded against College led provision Following the verification you will be able to log in and print off a summary sheet of your teaching and assessment involvement Please ensure that you complete all relevant sections of the questionnaire from A C and section E if you are Clinical Other sections of the questionnaire will be pre populated and thus read only The following icons are used throughout the Teaching Database questionnaire we indicates add and must be clicked whenever you wish to add an item ex a module a indicates edit and must be clicked in order to edit any editable item of the questionnaire wv indicates save and must be clicked once a new item has been selected and edited NB any item not saved will be lost and need to be re entered indicates delete and when clicked will delete the corresponding item indicates that there is an FAQ available for that topic or item of the Teaching Database Once clicked the relevant FAQ s will open in a new screen tab of your browser When you have finished with the FAQ either X out of that tab or simply click on the tab containing your Teaching Database questionnaire Another way to access the FAQs is by going to the top right hand corner of the questionnaire and clicking on the Help button Should you require any additional assistance or wish to report any errors in your pre populated information please email
10. ut are unsuccessful at logging in to the Teaching database please contact teachingdb kcl ac uk If you cannot remember or need to re set your KCL email password you will need to contact KCL IT Services directly For non KCL users e If you have not previously been invited to participate in the Teaching Database exercise please register to cfeate an account by clicking here Once you have completed the short registration form you will immediately be able to log on to the Teaching Database e If you have previously been invited to participate in the Teaching Database exercise your username will be your non KCL email address normally your Trust email but you will need to set up your Teaching Database password as follows eis e click on the link Password set or reset found on the log in page pictured above e you will be instructed to submit your non KCL email it should normally be your Trust email e an automatically generated email will be sent to you at that email address Please note that while typically the email will be received within minutes some email servers are slower than others this is out of our control If you do not receive the email please check your junk mail folder prior to contacting us e Included in the email will be a unique link for you to follow and set up your Teaching Database password e Once your password has been created you should be able to return to the log in page pictured above and l
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