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User Guide - MSL Seguridad SRL

1. Items operable Employee maintaince Shifts settings hift scheduling M Festival and holiday ve Admin settings operatir 14 System parameters set Iv Departments management record Demand Modified Record log ilculating and Report gs log Modified Record Log Managing Log DataBase Linking Exit System Employees Admin Administrator Dept operable Items operable Please make sure A The new administrator has a default password 888888 2011 06 16 10 15 10 Admin 16 2 2 3 Administrator s Password Set Fingerprint T amp A Management System V4 4 5 SAO HR Management Attendance Exception Data Maintenance External Help E Parameter Settings Bp Administrators Administrator s Passwor Modified Record Log Managing Log DataBase Linking Exit System tor modify password fx Old Pwd New Pwd Contem Pwd 2222 2011 06 16 10 16 26 Fingerprint T amp A Management System Be True amp Safe 17 2 2 4 Modified Record Log Fingerprint T amp A Management System 4 4 5 SAO HR Management Attendance Exc E Parameter Settings Bp Administrators Administrator s Password Set Modified Record Log Managing Log DataBase Linking Exit System Ctrltx A l n Attend gt ce record modification log Search Restore Close Time Range Department ff head office v Emp
2. Export data from the database iii eee 92 FO ts 95 4 1 Fingerprint has enrolled but often gets failure in identification 95 4 2 The machine cannot connect with PC 95 4 3 No records found though employee have clocked in out 95 4 4 Clock s time works fine but FP scanner is off employee cannot attendance 96 4 5 Wedo not use the ID fingerprint mode to verify 96 4 6 The unit beeps automatically when no one punches in out 96 APPEND iess EE ere OO 98 S Interface NUSA ua 98 5 2 Illustration for pressing fmgerpmt 98 111 Chapter 1 System Installation This chapter mainly discusses the installation and un installation of T amp A software as well as the hardware and operation system requirement 1 System Installation First we should install background management software on the computer Please refer to the following steps 1 1 Running Environment Hardware environment Pentium II 266 and above PentiumIII500 and above is recommended 128 Memory and above Minimum 100M hardware space COM Port CD ROM CD ROM needed in installation VGA support 800 600 resolution and above Operating system Microsoft Windows 2000 XP recommended Microsoft Windows Vista Microsoft Windows 7 1 2 System Installation Please insert T amp A disc into CD ROM and the disc will automatically run the installation pro
3. 1 Cherry 1 James 1 Michelle 1 Lizzy 1 Marks 1 Holly 1 Wholes Privilege The operation information shows on window as follows 13 45 52 Updating the employee name Copy file H 00000001 BAK YG to file H 00000001 BAK YG bk1 13 45 52 Finished 3 7 3 I Disk Management Enter the device s serial number Export data from the database C Format YG e Fornat2 YG2 Format3 YG3 Search Select all Select nore Export the selected records to the file Number User ID gt on OO On ZS Wh Card Number GH HH HHH H HHH Privilege zs ak dd ala och hh ss ala a ala a Click the button Search to search the employees Select the employees and then 92 click the button Export the selected records to the file to copy the employee information and the fingerprint template from the software database Att2003 mdb to the file BAK YG and BAK ZW in the U disk The operation information shows on window as follows 13 58 32 Exporting Save the employee information to H 00000001 bak yg Save the fingerprint templates to H 00000001 bak zw 13 58 32 Finished Tips The filename extension of the employees information has two kinds YG or YG2 or YG3 please based on the actual situation 93 mE FAQ Frequently asked questions and answers 94 FQA 4 1 4 2 4 3 Fingerprint has enrolled but often gets failure i
4. Basic Parameters Fingerprint T amp A Hanagemen System V4 4 5 Sele AA HR Management Attendap Bp Administrators Administrator s Password Set Exception Data Maintenance External Help 2 Parameter Settings Modified Record Log Managing Log DataBase Linking Exit System Ctrlti gt EE System parameters setting Ee Basic parameters Sr Rules Leave class Field definition Unit Name head office on Rule workday count as 480 ei Minute shift expands two days Count as the 1st day Count as the 2nd day C Not clock in count as late 50 ie Minute Not clock out count as early 60 ie Minute Overtime Calculation C On duty 0 E min earlier clock in count as overtim Normal Day 0 Cort duty 60 ie min later clock out count as overtime Weekend C deduct the Dn duty X minutes earlier E 0 Festival C deduct the Off duty X minutes later Cancel pn uu Be True amp Safe 2011 06 16 10 13 45 Admin Fingerprint T amp A Management System Unit name will be deemed as the head of departments list A working day count as X minutes means A valid workday is the time range from time period 1 On duty to time period 2 Off duty and the default value for a valid workday is 480 minutes 8 hours Please note the calculation is by minute Not clock in co
5. Fingerprint T amp A management system gt Record Time 2011 02 11 b l When Employees can not clock in or clock out for some reasons You can add the massive clock in or clock out record here Gtate Clock in v v 08 00 00 2 OK Be True amp Safe 48 2 5 4 Dealing with Collectively Late Leaving When collectively coming late leaving early takes place for some allowable reasons you can use this function Fingerprint T amp A management system 4 4 5 System HR Management Attendance 01213331919 Data Maintenance External Help Away On Business Leave Ctrl L Append Record Ctrlt Append Record Collectively Dealing With Collectively Late Early Dealing with collectively Late Early Deal with Coming Late O Leaving Early Employees list Employee No Name p 8102 Judy 8103 Micheal 8 00 00 8108 Lizzy Ignore clock in record 10 00 00 The modified clock in time 2010 12 17 v Search Employees Oi D head office Normal v 2011 05 24 13 36 24 Admin Fingerprint T amp A management system 49 2 6 Data Maintenance 2 6 1 Import Employee List Click Import Employee List in Data Maintenance menu Pop up the following window Fingerprint T amp A management system 4 4 5 Sel System HR Management Attendance Exception MASA Pitas etry External Help Import Employee List Ctrl
6. Save Cancel 70 E Add Modify Employee Info Basic Info Fingerprint Registration Enrollment Situation First Fingerprint IT Second Fingerprint Enroll Please Place Y our Finger B Add Hodify Employee Info Basic Info Fingerprint Registration Enrollment Situation IV First Fingerprint IT Second Fingerprint Enrollment Successfull T1 3 3 2 Modify Employee rail 20 f English Ws Device Management Record Supervision Employee Managemen Record Management Employee ID Lo Add Y E e E WM Mm g Employee ee Delete Employee Transfer Department Set Copy Download FP Upload Employee amp FP Delete From Terminal Employee Name Terminal Privilege Privilege Employee Communication Check Employee Employee Management E Al Groups Group Group2 Head office 43 Admin Center RED g Sales 33 PRD BE Add Nodify Emploree Info Basic Info Fingerprint Registration No 8106 Employee Il 8102 8103 JEE Card No 33859963 Name Holly Tomath Sex Feme xl Dept Sales y BENE 3 mH Card No Name Gend Judy Micheal Lizzy ID No 3003001 38401021234 Nation Chinese vi Position Education vi Fhone Birthday 1984 01 02 y Employ Date 720081226 vi Political Feature Community Member Speciality x WW 083 Native Place Shanghal Addres
7. 913 PAGE VU aa 60 9 14 See IP CoOBIOEellQET E 61 3 15 Termirial MOTEN ae 61 9 1 0 blei ee 62 DET Sone TIITIG aa 62 JE Ihitialize TEN M R 63 2949 Jerta de 64 3 1 10 Download New Record iii dean ied Aste anes 65 Sd Bownload Al Recorra 65 9 1412 Gear Recodo cio 66 Slez Backup lee EE 66 3 1 18 Resume EmployGe pie Rey Bie diei eas aude 67 92 Record E tee EE 68 32 Acivate ReallMe arsenalet 68 322 A 68 3 3 Employees Management 69 Sse E ele TE leie 69 Jo2 Modify ENIG EE ss 72 23 9 Delete EMI VEE ean 72 33 4 Transfer Department uei oo Eris tre bs ete Suomi 73 3 95 3SOUPIVII Gd ee 74 3300 Sop PEVIIBOO eien 75 A EE 76 3 909 Upload Employee APP ic aati 77 399 Delete TOIT UN ua 78 3 3 10 Employee Checkimg 79 3 3 11 Department Management 80 3 4 Record Management 82 GO System ar 83 35 1 Basic Parameter Set p inicia a daa 83 352 TEA Satis SEN AT 84 3 5 3 Downloading Record Periodically ooccoccooonccnnccconnonncononcnononnonnons 85 354 Management PW Setup eegenen ege ged ger 86 3 5 5 Database linking setting EE 87 9 50 ESSEN vasse 88 3 6 User interface configuration n sesennneesenneernrrnenenrrresrnrrrnsnnrrrnnrnrrrnnnnreenne 89 SO IMENICE SKI CON ENN 89 3 6 2 Change the software longuage 89 305 STUD SN CU rias 89 3 7 U disk management program 90 3 7 1 Read the data from the U dek iat aeih 90 34 2 Modify the data in the VASK 242 22 dean ciate ais 91 3 9
8. Default Gateway System Prompt 3 1 5 Terminal Information een ys Pit Pinger erer Sapurvi bi i De 0 hid Badiiy Palas iuge ip Wai TT eut ven waget err eng Gael eg oul Sapi Terminal information Terminal information User number Fingerprint number ard number New records number Total records number Firmware version 61 3 1 6 Disable the Admin Clear the terminal s administrator m pes A Faglink ijs agent O Deglerera Besten snm Q A at SCH p EH Tui ti id Wanapenant pem s k amai Menag E Dg Deg BE Usu ER Geist amp L ben Ze IT Td Teich indem s 3 1 7 Synchronize Time Synchronize the terminal s time with the computer time qe ina z heard Sapian Dagleperi festen Lier Fra pres hed et slo A e E d D a 4 1 drit Please confirm This operation will deal with the selected machine 1 Headoffice re you sure to continue 2011 02 12 16 00 48 Synchronizing Time 2011 02 12 16 00 49 1 Head office Synchronization Successful im 62 3 1 8 Initialize Terminal The terminal will resume to factory settings All data will be cleaned up Attention should be taken for this operation en OCDME DENNIS lii Pasma facad Sgarra Eire Vag il Bigman o gt 0090 Fran ead F miel Lea lacis ei ab reed ror belem bpi aliis ll lin
9. SAD Gjockou 2009 4 7 17 14 20 Clock Ou 2009 4 1 7 23 05 Clockin 2009 4 137 35 46 Clockin 2 2009 4 8 7 08 12 Clockin 2009 4 1 17 00 59 Clock Ou 2009 4 13 17 27 06 Clock Ou are To 2009 4 8 7 24 53 Clockin 2009 4 2 7 45 35 Clockin gt 2009 4 8 17 20 05 Clock Ou 2009 4 217 0516 Clock Ou 2009 4 14 17 16 25 Clock Ou E DINE SEM 2009 4 9 7 49 52 Clockin 2009 4 3 7 5212 Clockin ae 2009 4 97 51 56 Clockin 2009 4 3 17 01 54 Clock Out a 2009 4 6 17 08 42 Clock Ou EEE ee 2009 4 7 7 45 16 Clock In P amp D Mark Simth 8105 2008 4 15 17 08 53 Clock Ou Cinckin naa T4354 Clnrkin Page 1 1 Attendance records exporting If need to lead out the attendance record only need to click export you can lead out the data inquired File format txt xls Click Modify Log and the log modifying window will be called for reviewing the modification log of time and attendance records 38 2 4 5 Attendance Calculating and Report p Fingerprint T amp A management system V4 4 5 System HR Management PESTEN Exception Data Maintenance External Help Holiday List TimeTable and Shift CtrltB Wb Employee Scheduling Ctrl P Attendance Record B Attendance Calculating and Report Ctrl R La 5 Altendance Calculating and Report cw dq 9 RW Calpglata apart Export Excepeian Tres Heem Deplimena if hesdofice l Employee Al w Fom 2010 12 1 Ace Excepuons Sh Excephiona Other Extention Cal Need emt E
10. as normal actual late early absent overtime etc Preview Tim wd MX head office attendance stat total report ANGIAN To 20161216 E LS teeta a pej up ow B 803 gm SC t 20101217 152025 Page 1 1 Exceptions Report Calculate employee s out overtime business leave 42 personal leave etc Previo tios Fhe aw zx head offica atendante exceptions rapor SIA Te 20101246 amu T Ip CON ano 12 ir 3 hh om Create a Report for Current Grid Print preview of the current displayed grid example Attendance Report For Michel 2010 1205 ait ETT paseantes eres head Ze Du IT Bi pom hi EE E 43 c Pravi w Tow dA ox Orr Duty Clock In Clock Out 2010 12 03 08 56 00 Le 2010 12 06 08 56 00 2010 12 07 06 65 00 2010 12 08 08 56 00 KIRCH m EET Eu TA TE Data Export Click Export and the displayed data of grid in the current window will be exported to a file txt or xls It has the same function as Export Data when right clicking in each grid Exceptions dealt with Click Exception and the following menu will pop up Append Record Late Early Collectively Business Leave Leave Modified Record Log Click options one by one in the menu and the following modules will pop up respectively Append record Late Early Collectively Business Leave leave and Modified Record Log If
11. employee B And then the employee B s privilege will be as same as the employee A eie melis l r l Device Management Record Supervision Employee Management Record Management BA ER Add Modi fy Delete Transfer Set Employee Employee Employee Department Privilege Employee Management All Groups Group Group2 Copied Employee ID Group3 Group4 Group5 E Head office Employee II Card No Name Gender Position qj 43 Admin Center gt FRE Judy AID 8103 Micheal O Sal 33 E 8108 Lizzy O System prompt Read Attendance Records successfully ul 19 3 3 7 Download FP Download the fingerprint from the terminal to the software ee kA English v 13 Record Management y a A 9 w amp SC MC Device Management Record Supervision Employee Manageme Add Modi fy Delete Transfer Upload Delete From f Check Employee Zeit oyee Employee Department vr rite Terminal Employee Employee Management All Groups sr p Group2 a Group3 1 Head office 2 Shanghai Group4 Group5 Employee amp FP Terminal Employee Communication Check Employee ria Head office Employee II Card No Name Gender Position Birthday Employ Date Phone Address 1st FP Admin Center 8102 Judy R amp D av gt gt Micheal Please confirm x re ie 38 ran Ki This operation will deal w
12. gee 029 038 AH batter blei esch euug Tei Zei Taim n Joa rif Feal Er are Medi Si Tui tann Ve wan t nas vrai all vane ui Taanil Wabagins Wii ET fec fagiepset Please confirm This operation will deal with the selected machine 1 Headoffice Are you sure to continue 2011 02 12 16 14 32 Back up Employees 2011 02 12 16 14 32 Back up Employee 1 Head office 2011 02 12 16 14 34 1 Head office Back up employee information successfully Records 3 Read successfully 3 2011 02 12 16 14 34 1 Head office Backing Up Fingerprints 2011 02 12 16 14 34 1 Head office Back up employees and fingerprints successfully 66 3 1 18 Resume Employee Upload the employee information and employee s templates from the computer to the terminal t Rjmen y II d SC dd Pearni bont garmin bie Tomm Bari Bee im ii ff 8 DER i wil bad A shy Bes Zecheigpe Dutialir T rsisal fling Papl sad boules Ca Benn But L T time mil pamir elisa mm rarmd all rwrari Tamil Era Haan Hanapan All rags i avg rr Basen a i ree eee bora Legh etret Dagi Grind B TE w m foul on Please confirm This operation will deal with the selected machine 1 Headoffice Are you sure to continue 2011 02 12 16 13 31 Restoring Employees 2011 02 12 16 13 31 Restore Employees 1 Head office 2011 02 12 16 13 34 1 Head office Restore employees success
13. j A et 4 Too small valid area left of center right of center Defluxion Too down 1 It is better for each user to register two finger prints in case of one finger can not work 2 Place finger flatly and the center of the finger is on the center of scanner window and press a little hard on scanner so it can scan as large finger area as possible to extract enough minutia 3 Keep the angle and direction of finger the same each time placing on scanner 4 If your finger has sweat or water please make it dry first and then register 98 5 If your finger is too dry make it a little wet or touch the forehead to increase oily of the finger press a little hard on scanner the dry finger can cause the finger image not clear 6 Avoiding the callus peeling or injury of the finger to ensure the register and identification successful 7 You d better register the thumb first and then index finger or middle finger to increase the precision 99
14. timetable is included of Employee As shift he will be either considered absence or treated according to Not clock in count as late XXX minutes in Parameter Settings If he didn t clock in or ask for leave Otherwise even if there is off duty record for him only his attendance will be treated as normal Timetable Modification Select the timetable name you want to revise and click Modify then input the new information clicks Save when finished Timetable Deletion Select the timetable you want to delete click Delete and click OK to make sure 30 Shift Maintenance Fingerprint T amp A management system 4 4 5 System HR Management PESTEN Exception Data Maintenance External Holiday List TimeTable and Shift Ctrl B Employee Scheduling Ctrl P Attendance Record gt Attendance Calculating and Report Ctrl R 2 TimeTable and Schedule lairtenance Timetable Maintenance Shift Maintenance I Ki Append Delete Modify Shift Name A Shift Name day shift Cycles 1 Date Timetable1 eer nd Choice timetable Choice the date Sunday v Monday wv Tuesday 12 00 Y Wednesday Y Thursda Tidav Timetable On Duty Ti Off Duty Time morning 04 00 afternoon 2011 05 24 1 Cancel Delete Select the timetable you want to delete and click Delete Clear Clear all the timetables of the shift Auto Class Arrange the shift automatically When an
15. 0 13 17 14 Reading the employee information Employee Information 8 Success 8 13 17 14 Finished Click GJ button after Read the employee information from the U disk And then select the file BAK ZW from the U disk Click the button Start to download the data from the U disk to the software s database The operation information shows on window as follows 13 32 48 Reading the fingerprint templates Fingerprint templates 8 Success 8 13 32 48 Finished 3 7 2 Modify the data in the U disk Hg Disk Management Choose the employee information file A Analyse Select all Select none Update the selected employees names Number User ID Name Card Number Privilege Name in the database Click the button to choose the employee information file BAK YG from the U disk Click the button Analyse Select the employees and then click the button Update the selected employees name to copy the employees information from the software database Att2003 mdb And you can analyse the file BAK YG again to check the employees information 91 UJ Disk Management Choose the employee information file H 00000001 BAK_YG e Analyse Select all Select none Update the selected employees names Number 4 amp User ID on none wn 1 10 Name Card Number JL HHH HILL HHH ALA Name in the database 1 Clark 1 Peter 1 May Li 1 Judy 1 Maggic 1 Larry
16. 5 1 Add records manually 2 Adjust fingerprint matching precision 3 Change another finger and enroll again 2 Minority employee fingerprint false accepted 4 4 Clock s time works fine but FP scanner is off employee cannot attendance 1 Unit in dormancy status Press any key to activate Restart the machine or change the 2 Fingerprint scanner abnormal fingerprint module 4 5 We do not use the ID fingerprint mode to verify 1 Wrong ID entered Enter the right ID 2 This user has no right to use Set 1 1 identification method for this 1 1 identification method user 4 6 The unit beeps automatically when no one punches in out 1 Direct sun light or too bright Avoid direct sun light or other bright light light 2 Latent fingerprint on the Clean sensor surface Adhesive surface of sensor tapes recommended Please note Should you have any other problems please kindly email us the log files in zip or rar The log files are in Log directory in the installation directory of the software 96 Appendix The main theme of this chapter is the additional information of this T amp A including access control cable connection and way of pressing finger 97 5 Appendix 5 1 Interface Illustration S USB Power TCP IP 5 2 Illustration for pressing fingerprint Correct method EGBA Place the center of the finger on the center of scanner window Wrong method
17. 5 10 18 Upload employees and fingerprints 03 19 15 10 18 Upload employees and fingerprints 1 Head office 03 19 15 10 19 1 Head office Upload employee and fingerprint completed TT 3 3 9 Delete from Unit Delete the employees from the terminal via the software 22d English vg Device Management Record Supervision Employee Manageme Record Management 44725 Y om Employee ID Employee Name Add Modify Delete Transfer Download Upload m Check Employee Employee Employee Department m E FP Employee amp FP Terminal Employee Employee Management Employee Communicatioy Check Employee All Groups st p Group2 a Group3 1 Head office 2 Shanghai Group4 Group5 ria Head office Employee II Card No Name Gender Position Birthday Employ Date Phone Address 1st FP 48 AED 8103 Micheal 2010 12 17 O Sales 8108 Li o 33 PRD d Please confirm This operation will deal with the selected machine 1 Headoffice Are you sure to continue lt gt Read Attendance Records successfully The operation information shows on the main interface as follows 2009 03 19 15 11 21 Delete the employee from the device 2009 03 19 15 11 21 Delete the employee from the deviece 1 Head office 2009 03 19 15 11 22 1 Head office Delete the employee from the device 78 3 3 10 Employee Checking Search the employee information es Benno Js la gt L Device Mana
18. 8103 Micheal Head office 2010 12 17 8108 Lizzy Head office Employees Information Enroll Fingers Attendance Set Employee No Name Judy Card No Gender Language Birthday 2011 02 Calculate Attendance Education Specialty Position Calculate Overtime Teleph Mobil Employ Date IZ elephone gt obel 0 0 0 j AS v Rest On Holiday ID No Comment Marital Status Address User Type Normal User Group No 1 2011 05 24 13 28 51 Employees Information Enroll Firiets 1st finger 2nd finger Fingerprint sensor connected correctly Employees Information Enroll Fingers 1st finger 2nd finger int ormation E Enroll Succeed Prompt 25 Note 1 The items of Calculate Attendance Calculate Overtime Rest On Holiday below Attendance Set is correlated with report please set it correctly If the checkbox of Calculate Attendance of this employee is not checked there will be no statistical result for this employee in the report If checkbox Calculate Overtime is not checked the statistical result of overtime of this employee will be 0 unless he had Temporary Shifts which defines as overtime working If the checkbox of Rest On Holiday is not checked holidays will mak
19. 8108 Lizzy 8108 Lizzy 8108 Lizzy Date Time 2010 12 03 08 53 00 2010 12 06 08 53 00 2010 12 06 18 03 36 2010 12 03 18 03 36 2010 12 10 08 53 00 2010 12 10 18 03 36 2010 12 13 08 53 00 2010 12 13 18 03 36 2010 12 14 08 53 00 2010 12 14 18 01 35 2010 12 15 08 53 00 2010 12 15 18 05 52 2010 12 16 08 53 00 2010 12 16 17 53 52 2010 12 01 08 56 00 2010 12 01 18 12 00 2010 12 02 08 56 00 2010 12 02 18 12 00 2010 12 03 08 56 00 Time Range From 2010 12 1 0 00 01 To 2010 1216 23 59 59 State Location ID WorkCode ooo OO cc cc OO OO OO OH w RecordCount 37 Attendance record report he 72 Preview fi Ge HG AR X Head office attendance record report 2009 04 01 To 2009 04 16 2009 4 3 7 52 12 Clock In Clock In 2009 4 4 7 43 54 Clock In eters Clock Ou Clock In 2009 4 10 17 04 34 Clack Ou GlockOu Clock In Clock In Clock Ou 2009 4 8 7 08 12 Clock In 2009 4 13 17 27 06 Clock Ou 2009 4 2 7 45 35 Clock In 2009 4 14 7 06 12 Clockin Ld EH 2009 4 8 7 24 53 Clock In 2009 4 8 17 20 05 Clock Ou 2009 4 2 17 05 16 Clock Ou 2009 4 14 17 16 25 Clock Ou 2009 4 9 7 49 52 Pla kcin 2009 4 3 7 52 12 Clock In 2009 4 15 7 46 59 Clock In s 2009 4 317 01 54 Clock Ou 2009 4 15 17 08 53 Clock Ou 2009 4 9 7 51 56 Clock In 09 2009 4 9 8 07 15 Ci ckin IER EE Se d 2009 4 16 8 00 59 Clock In 2009 4 9 17 11 24 Clock Ou EE Count 27
20. A Management System B Current File Copying file C Att pngbmp PNG_User2 pna jajaaj els es se All Files Time Remaining 0 minutes 9 seconds ise Installation Wizard d Fingerprint T amp A Management System ES Fingerprint T amp A Management System has been successfully installed Click the Finish button to exit this installation Double click it and the T amp A management system will be started In addition Time Cashier Fingerprint Attendance System has been added to All Programs Please see the picture below Internet E Internet Explore DL BR FN E Y commer Le Notepad Ei Microsoft Office 2003 Adobe Illustrato Microsoft Office 2003 m Binet Le Tencent exe r Bare The shortcut of Fingerprint T amp A Management System Fingerprint T amp A M Windows PowerShell 1 0 E WindowstbtE Ui 7 WinRAR EH Wise Solutions O EA yla rn m Bit Lo Fingerprint T amp A Management System SETA m Sm O REPESKV 5 m Bs m SRR Dm PRESA k Communication Management Software o Fingerprint T amp A Management System e U Disk Management P Uninstall Fingerprint T amp A Management System h Yv h h h v Yv Yv v v bd v v Yv v Management System and U Disk Module Management are included in All Programs 1 3 Uninstall the software Click Uninstall Fingerprint T amp A Management System in the above pic
21. Fingerprint Time and Attendance System User Guide V1 5 Subject to change without notice Contents System Instalacion EE 5 Background Eet Le Eu E 9 221 Parameters Send scsi cae eos mess tenen Ed IR messed 10 22 2 A e eta esu ee 15 2 2 3 X Administrator s Password Get 17 2 2 4 Moditied Record Lodi ea irpo ia ive atentados eoe abo fuss 18 225 Managing LOQ errira ad fei IUD tct gains 19 22 6 S6 Database icu eei rent Gcr Rees rialiss 20 E e EE 21 23 AR Manage E E binna 22 2 3 1 Department Management 22 232 Employees ET nk E ue EE 25 24 O avse 28 241 Hd LUNE 28 24 2 Timetable and Misa Seb eaves 29 24 3 Employee S6hequlifit vae RR 35 244 Attendance RecordS eire dude ai 37 2 4 5 Attendance Calculating and Heport 39 25 Bluser 45 251 JAWwav on BUSINESS LE cionado daa 45 252 ele RECO EE 47 25 9 Append Record Colective E 48 2 5 4 Dealing with Collectively Late Leaving s sesssssseensnnrnrsressrrnrrrrennrnnnn 49 20 Data MANE its 50 20 o Employee LE Lassa een 50 2 6 2 Import Attendance Hecond e a ei 51 2 0 9 Clear Obsolete Data aS 52 204 Compress DalabdsQua eins cedar oem pe ede sace 53 E WEE le te HEEN 54 266 e Ir E EE 55 2 External Program Management 56 2 7 1 External Program Management 56 2 2 Connect to Time and Attendance Machine eene 57 Data GOMMMUMIGAN ON sessio ut ce ut eei tects iii 59 3 1 Terminal Management 59 Sab Ada un cian iii iia 59 312 Mod US 60
22. able On Duty Ti Off Duty Time Day 08 00 17 00 morning 04 00 12 00 afternoon 12 00 20 00 Sunday I Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday _ Friday Saturday _ Sunday III Il Cancel Monday wi Tuesday iv Wednesday Mi Thursda Saturday Step 3 Click OK to complete the working hour setting for the third week Step 4 After the completion of above steps please don t forget to click Save and the setup of three shifts will be done see the picture below 9 TimeTable and Schedule Haintenance Timetable Maintenance Shift Maintenance TE Append punir Modify E Shift Name A Cycles 3 si Cycle Unit Week 34 2 4 8 Employee Scheduling Fingerprint T amp A management system 4 4 5 Exception Data Maintenance External Help Holiday List System HR Management PETE TimeTable and Shift wel Employee Scheduling Ctrl B Attendance Record gt Attendance Calculating and Report Ctrl R Employee Scheduling ANS Ka Select All Select None Arrange Shift head office Search Employees Employee No Name Department Shift A gt 8102 head office 8108 head office Time Range From 2010 12 16 To 2010 12 11 Shift List Shift Timetable 12 16 Thursday Shift Name Cycle quantity A Date Time
23. agement amp amp C X 5 Mw m B IS P amp m Employee Name Add Modify Delete Transfer Set Copy Download Upload Delete From a 1 Check Employee Employee Employee Department Privilege Privilege FP Employee amp FP Terminal Terminal Employee Employee Management Employee Communication Check Employee EA Groups Group Group2 a Group3 1 Head office 2 Shanghai Group4 Group5 E O Ly A E EE EA EE EE eS E S Head office Employee If Card No Name Gender Position Birthday Employ Date Phone Address 1st FP tes gt Emm Ae GE KE NEZ 8103 Micheal i 2010 12 17 O Sales E Cancel Selection Z 8108 Lizzy d pp GF Transfer Department E Copy Privilege 2 Add Employee amp Modify Employee E Delete Employee lt R ead Attendance Records successfully 8l 3 4 Record Management i o M English Hr e zm begin Date Fir 2011 02 25 Device Management Record Supervision Employee Management Record Manaf ment Export Format Text file txt Employee ID Length 6 Export Field Employee ID Date Time Terminal y Space Symbol Tab Fi 011 02 25 E End Datei Pis Time Format Yyyy mm dd hh mm ss pace Symbol Length 1 earch Record Export Record Group4 Group5 Employ Name Date Time Work Code Identific Sae um c3 bDackgresp managpasenk Tel ale LJ rra System prompt File pare Save as pe l Read Attendance Records successfu
24. anagement Record Managem ent 2 DW SW BR E Employee Name Add Modi fy Delete Transfer Set Copy Download Upload Delete From 1 Check Employee Employee Employee Department Privilege Privilege FP Employee amp FP Terminal Terminal Employee Employee Management Employee Communication Check Employee All Groups Group Group2 O Group3 1 Head office 2 Shanghai Group4 Group5 S Head office Employee If Card No Name Gender Position Employ Date Phone Address Ki Judy O dg Sales Lizzy L1 33 PRD Structure Cancel Read Attendance Records successfully 80 Delete Department DER Y 2m x Device Management Record Supervision Employee Management Record Management 2 ct m BW gt Employee Name Add Modi fy Delete Transfer Set Copy Download Upload Delete From o 1 Check Employee Employee Employee Department Privilege Privilege FP Employee amp FP Terminal Terminal Employee Employee Communication Check Employee Employee Management Al Groups Group P Group2 a Group3 1 Head office 2 Shanghai Group4 Group5 ne Address 1st FP W Head office Employee If Card No Admin Center T Please confirm 28 RD Add Dept O Sales Hodi fy Dept z PAD Read Attendance Records successfully Right button menu DER Yo Xx Device Management Record Supervision Employee Management Record Man
25. ayery azapeuzi Diari Beater A Baily Delete vr E Ixi ialiJ Tar imei Bing Palit qas B Tick hires Wit wa Muda l wii pamai ble Bia ri d Cl ie eet bale ipliyi vi Berete Tee rel el Manageo at pe Ira bag B Daag Daned Dmg beveled all pacari 7 Please confirm This operation will deal with the selected machine 1 Headoffice Are you sure to continue 2011 02 12 17 11 06 1 Head office Reading Attendance Records 2011 02 12 17 11 08 1 Head office Read the records successfully Records 1 Read Successfully 1 65 3 1 12 Clear Records e a FE NE _ xl ind a hugh ee Eet sp Deet Lies laplspuen Bra risgap larm d aiagrses E g a H Bo o p bY i a Adi Bif Pela Ling been sad hor e bring berms Wii 1 i a eum geg zeg F AE bas ceo all rer ei 1 ung Kei Leper i Espi spekk Tursi val aperi Wall Minin Le Magn ig Grou a Daag frag foul beupb Please confirm This operation will deal with the selected machine 1 Headoffice Are you sure to continue 2011 02 12 17 11 44 Clearing time attendance records 2011 02 12 17 11 46 1 Head office Clear time attendance records successfully 3 1 17 Backup Employee Download the employee information and employee s fingerprint templates from the machine to the computer ot ees F zi tan Waskpesat eter Sepirwididm EsgLleperi WFanapsegzt les peo
26. e Link This system adopts the database interface of Microsoft ADO The acquiescence database is Access2000 The defaulted is att2003 mdb under the main setup directory You can set up the database linking again according to the actual conditions When the following mistake appears Prompt information You should link database again Fingerprint T amp A Management System V4 4 5 Kya HR Management Attendance Exception Data Maintenance External Help E Parameter Settings Bp Administrators Administrator s Password Set Modified Record Log Managing Log ER Data Link Properties bie POI Provider Connection Advanved All nmm E Specify the following to connectto Acces 1 Selector enter a database name E Test Backgroup management Att2003 mdb DataBase Linking Employees 2 Enter information to log on to the database User name Admin Password v Blank password Allow savin Microsoft Data Link Test Connection PN 2011 06 16 10 18 19 Fingerprint T amp A Management System Be True amp Safe 20 2 2 7 Exit System Click Exit System in System menu The following menu springs Fingerprint T amp A Management System V4 4 5 HR Management Attendance Exception Data Maintenance External Help E Parameter Settings Bp Administrators Administrator s Password Set Modified Record Log Managing Log DataBase Linking E
27. e no effect on the shifts for this employee if the checkbox of Rest On Holiday is checked thus for those holidays even there are shifts on those days for the employee those shifts will be invalid And if there are time attendance records of this employee those records will be deemed as free overtime 2 Employee No is exclusive as well as the first digit cannot be 0 Employee s Modification Choose the employee click Modify and input the new information then click Save Employee s Deletion Choose the employee click Delete and then click OK to complete Please be cautious when delete the employee since all this employee s time attendance records shift arrangement will be deleted at the same time Import Employees Click Import employee importation window springs for importing employees 26 Employee s Department shifting Fingerprint T amp A management system 4 4 5 System BIN MERETE Attendance Exception Data Maint e Department Management Ctrl D E Employees Maintenance Ctrl G Employee Maintenance HAZ Append Delete Modify Gave Cancel Transfer Import B Head office Search Employees 43 Admin Center le XT 88 RED Department Position v g Sales BB PLD Select the department to transfer S head alice Employee No Name Judy Card No Gender Language Birthday Education Specialty Position Telepho
28. econds The default time is 3s Network Communication delay time 1 20 seconds The default time is 5s Communication failed automatically exit current operation If timeout is larger than Communication delay time software will automatically exit Oin Realtime Monitoring voice prompts Department name During real time monitor if employee is access granted the software will voice prompt employee department and name Clear the data after downloading After downloading records completed delete the record downloaded from machine automatically 83 3 5 2 T amp A Status Setup Click the T amp A Status Setup option and the T amp A status Setup window pops up aeae BM sion Employee Management Record Management EA Basic Parameter Setup La E ear Backup Resume ords Employee Employee Terminal Communication fo Downloading Record Periodically na tanghai E T amp A Status Setup Management PY Setup Status Value Symbol Status Description DI In PT 10 Out Ir Database Linking Setup final paramete gt 212 33 3 Bu 44 4 JS Exit System 55 5 66 6 77 7 88 8 99 9 10 10 10 11 11 11 1212 12 1313 13 14 14 14 15 15 Retrieve from the selected terminal Upload to the selected terminal Click the state which is going to be modified Input the status description Read Attendance Records successfully Retrieve from the se
29. employee has several shifts during one period he need to finish all the shifts if it is not arranged the shifts automatically otherwise he will be regarded as absence if you select the Auto Class just finishing one shift of the period is reared as normal attendance Modify a shift Select the shift to be modified and click Modify and enter new information in Shift Name etc click Save to complete Delete a shift Select the shift to be deleted and click Delete ol Example Add Timetable Complete process for adding four timetables Day shift 08 00 17 00 Morning shift 04 00 12 00 Noon shift 12 00 20 00 Night shift 20 00 04 00 Other information can be setup according to practical situations Please note there should be no blank left Three Shifts Add Three shifts Please note It is assumed that the shift goes around every week cycle every three weeks and employee is on holiday every Saturday and Sunday Step 1 Click Append enter Three shifts in Shift Name set Cycle to 3 and Cycle Unit to Week Please see the picture below 1 TimeTable and Schedule Haintenance Timetable Maintenance Shift Maintenance 3 Append Delete Modify 2 Shift Name A gt day shift Shift Name Cycles 3 E Cycle Unit Week Step 2 Add corresponding working hour timetable in accordance with Cycle First week morning shift from Monday to Friday Click Add and the followi
30. end Delete Modify Name Administrator Admin Dept operable Items operable IV heaghoffice A The new administrator has a default password 888888 The default password of new administrator is 888888 Please login as the new registered administrator and click menu System Administrator s password set to set new password of administrator for system security Note 1 Before you using the administrator mode you need to set the privileges for every administrator with which the administrator can modify the operation items after he log in the software there are all the items in the Items operable list in above picture such as Employee maintenance Shifts settings Calculating and Report we can set different privileges for different administrators so as to divide and manage the task systematically 2 After you add a new department you must modify the privileges of the Dept operable for the administrators Select the new department in the Dept operable list and save who will have the privileges to modify the new department and then you may do other operations 15 Modify Administrator Fingerprint T amp A Management System 4 4 5 HR Management Attendance Exc E Parameter Settings Administrators Administrator s Password Modified Record Log Managing Log DataBase Linking Exit System SRA Append Delete Modify Administrator Admin
31. es e 2011 06 16 10 13 45 Admin Fingerprint T amp A Management System Be True amp Safe Accumulate by times Only calculate the total times display the accumulated times in report Round at total Add up the total time and then round according to corresponding unit Round down Abandon the decimal regardless it is For example if the minimum calculation unit is 1 day if the accumulated time is 1 1 days or 1 9 days the result of calculation is 1 day Round up Add one unit regardless the decimal is For example if the minimum calculation unit is 1 day if the accumulated time is 1 1 days or 1 9 days the result of calculation is 2 day Round off If the decimal is equal to or over 0 5 add one unit or else abandon it Notice the setting of stat Rules above will directly affect the statistical result Please make above setting according to the true status of your company to ensure the accuracy of reports 12 Leave Class Click page Leave Class in pic2 1 following shows 9 Fingerprint AS Management System V4 4 5 SA HR Manageneit Attendance Exception Data Maintenance External Help Bp Administrators Administrator s Password Set 2 Parameter Settings Modified Record Log Managing Log DataBase Linking Exit System Ctrltx ei Ti System parameters setting Employees ech Delete Modify Save C Name Colo Administration Departn Leave Class Admipttrati
32. et For example On duty time is set be 09 00 also set clock in time earlier than on duty time is counted as overtime be 30 minutes Then if one employee clock in time is 08 00 if also choose deduct the clock in x minutes earlier then the actual overtime is 30 minutes if not choose then the actual overtime is 60 minutes Deduct the Off duty X minutes later Calculation is by minute This option will be effective after valid work time set For example Off duty time is set be 17 00 also set clock out time later than off duty time is counted as overtime be 30 minutes Then if one employee clock out time is 18 00 if also choose deduct the clock out x minutes later then the actual overtime is 30 minutes if not choose then the actual overtime is 60 minutes 11 Stat Rules This page describes the stat rules of items normal late early business leave leave absence overtime free overtime Fingerprint T amp A Management System 4 4 5 DER SAC HR Management Attendance V ception Data Maintenance External Help Bp Administrators Administrator s Password Set Parameter Settings Modified Record Log Managing Log DataBase Linking Exit System X i System parameters setting Employees Stat Items Stat Rule Unit Set Unit Minimum Round off control Round down Round up Round at total Round off C Accumulate by tim
33. fully 67 3 2 Record Supervision 3 2 1 Activate Realtime my Lech Je mem i ds Taji Maagaasi Liimid pagirti bgimmat ebapeeas Basri Hinapas L oi Hagin Tinn FUE DRESD eri Den Bal Ties Trsludas onlie pelis Replrres Bebe D bel Basis kal Zrx Mame Lora Le Alix t V 3 2 2 Prohibit real time Bod Tina 2001 03 28 11 08 Go bere haker H Other Dewtws Tinas heal Timo Geni tario boat ft Laferestion Date lme Sata beggen lemnaNo DeeD emne ane Depstet Poston 68 3 3 Employees Management 3 3 1 Add New Employee Basic Info Edit employee s basic information P i ul Run Ejk iih r Teeies Paria EET Dap d eg Hea nes Notice The No is exclusive as well as the first digit cannot be 0 Add picture for employee There are two ways to add pictures 1st way Click 21 button 2nd way You can install camera to take pictures and edit then save Make sure 69 there is camera equipment installed in your PC Click amp button Click the button X to delete the employee photo Fingerprint registration Use the external USB fingerprint reader OA99 to enroll the fingerprint If the sentence shows Connect to the fingerprint sensor reader successfully means that the OA99 is connected successfully ir Add Modify Employee Info Basic Info Fingerprint Registration Enrollment Situation r Enroll Connect to the USB fingerprint reader successfully
34. g LR Par a bis rete Thad A gt Du tido na mi Please confirm This operation will deal with the selected machine 1 Headoffice re you sure to continue poem Imm 08 2011 02 12 16 02 46 Initializing 2011 02 12 16 02 49 1 Head office Initialization Successful 63 3 1 9 Terminal Parameter en rm i Ranageriri faced Iugarmi rii Begleet Kanagenagni Hasard Pagasi op amp i hy d z a P JA A qe En Mn rv n Foren end Farid rei ar Ieta leres Ds ei Ten Wo nm oe pared all ered Fossil Baal gent baiegsep CET d Pal i TT El ess y iaa puter Group TUE TZ leen uu pl di E Terminal Parameter Setup Tee Sleep Tirran 2540 marie Tire Lens Hache Fissi Log Abert OU Tre Pernod Petersen Repeated Lockrgkl mental d Update The Freund Template nebgendr b ation will deal with the celacted machin xm al e el a4 h CORLL Display Default Setting i 2011 02 12 17 33 08 Set Advanced Parameter 2011 02 12 17 33 09 1 Head office Parameter Setting Successful Sleep time 0 250 minute How long dose the terminal turn to the sleep mode if there is no one operating the terminal Volume 0 5 The volume of the prompt sound in the terminal The default value is 3 Date format There are three kinds date format yy mm dd mm dd yy dd mm yy Time format There are two kinds time format 24 hour and 12 hou
35. gement Record Supervision Employee Management Record Management 2 ON mo Ww sa Employee Name Add Modify Delete Transfer Set Copy Download Upload Delete From 1 Employee Employee Employee Department Privilege Privilege FP Employee amp FP Terminal Terminal Employe Employee Management Employee Communication wick Employee T All Groups Gr md i Group2 a Group3 1 Head office 2 Shanghai Group4 Group5 ria Head office g Admin Center DAD 3B Sales g PRD Read Attendance Records successfully 19 3 3 11 Department Management Add new Department r4 ae English ro X l Device Management Record Supervision Employee Managemen Record Management Lo Pm BR P Employee Name Add Modi fy Delete Transfer Set Copy Download Upload Delete From 1 Check Employee Employee Employee Department Privilege Privilege FP Employee amp FP Terminal Terminal Employee Employee Management Employee Communication Check Employee All Groups Group Group2 oO Group3 Head office 2 Shanghai Group4 Group5 L Emnlnuee II Card No Name Gender Position Birthday Employ Date Phone Address 1st FP ees Judy Modify Dept Micheal Delpte Dept Add Dept M Input Department Name Please Input Department Ng Cancel lt TT Read Attendance Records successfully Modify Department DER wll Ss m x Device Management Record Supervision Employee M
36. gram If not please run setup exe in the root directory of the disc The following window will pop up 1 Install the fingerprint time and attendance management software s Fingerprint T amp A Management System Welcome to Fingerprint T amp A Management System Setup program This program will install Fingerprint T amp A Management System on your computer It is strongly recommended that you exit all Windows programs before running this Setup Program Click Cancel to quit Setup and close any programs you have running Click Next to continue with the Setup program WARNING This program is protec international treaties Unauthorized reproduction or distrik portion of it may result in severe ci will be prosecuted to the maximum extent possible under law Fingerprint T amp A Management System Lh d Setup will install Fingerprint T amp amp Management System in the following folder To install into a different folder click Browse and select another folder You can choose not to install Fingerprint T amp A Managemen Setup r Destination Folder CAAt Browse Cancel gt Fingerprint T amp A Management System ha di You are now ready to install Fingerprint T amp Management System Click the Next button to begin the installation or the Back button to reenter the installation information TA Installation Guide Fingerprint T amp
37. in MECA Clock Ou Dek in narnia sts Get 80408080215 Coen 2990413172706 Cock Ou 2909944070632 Chock In 3ms06ra171625 E 2009081507 4855 Clock In 2000608070812 Cochin Be Cekin SSO ORES Clock In NSOMOSTT1124 Cock Dus 2090410074513 Ckckin EAS Clock In ST ae 20020414 17 1625 Clock Qui SOR Clock In 20090415 170853 Cock Du 0080416080053 Cochin Count 27 2050416080053 Cockin 20090401 07 2305 20080401 170058 i 20090400 074535 Cekin OE 081 Clock Ou METETE 2006073836 ein Clock Out OAS Chock in ae Cock in Clock Out 2090415170853 Cock Our 20054406 17 0042 Clock Qu 20050407 orarie Deck in OAMI Clock Du 208 04 0B 1708 12 ME ETG SOAS Gecke EAN biak imh FE 2008 08 01 072205 eg 120059 BNR EE 200590440 17 DS 16 2005040 075213 200590403 17 01 54 EST 2005 04 06 07 RE Daily Report Calculate employee s daily attendance record Preview Tow wd A 20301201 To 20101216 w 2 vo va ve ve vo se o 0 ENE 25 20 28 26 0 20 2 ETEN A A e UT be T T2 T2 T TIR sanar PET TETTE EE ETE CH T A ICT ma AA Ea a Remerk Normmsl gt Lete lt Eerty Abiem Mo Cin NoC Ow fes Qverime BL usners Leave Liceve Tablesg Arm 20101237 151919 Page 1 1 General Report Calculate all employee s attendance items such
38. intenance i E On Duty Time Off Duty Time 17 00 12 00 On Duty Time 20 00 04 00 Off Duty Time Timetable Name Begin Clock In Time End Clock In Time Begin Clock Out Time End Clock Out Time Late error allowance Minutes Early error allowance Minutes Count s Workday Count s WorkTime Minutes Must C In Must C Out 2011 05 24 13 30 35 Admin 29 Note Every item should be setup in timetables with no blank left Begin Clock in Time and End Clock in Time setup the valid time period for clock in Records out of this time range will be treated as invalid ones For instance Begin Clock in Time is 07 00 and End Clock in Time is 13 00 If clock in record is 07 01 or 12 59 they are valid records but if clock in record is 06 59 it is invalid Besides Begin Clock in Time and End Clock in Time can be more than one day meaning End Clock in Time can be before Begin Clock in Time but it can t be longer than 24 hours Late error allowance means how many minutes after On duty are treated as late Early error allowance means how many minutes before End Clock in Time are treated as early Count as work day and Count as work time XXX minutes are used in calculating business leave leave absence and overtime Checking Must C In and Must C out or not will affect the result of calculation If Must C In is checked and the
39. ith the selected machine sy 1 Headoffice re you sure to continue Read Attendance Records successfully The operation nformation shows on the main interface as follows 2009 03 18 16 18 44 Download fingerprint 2009 03 18 16 18 44 Download fingerprint 1 Head office 2009 03 18 16 18 44 1 Head office Can not connect to the T amp A machine 76 3 3 8 Upload Employee FP Upload the employee information and fingerprints to the terminal ny oe English WS Device Management Record Supervision Employee Manageme Record Management Lo Add 4 4 ZS e SS D Modify Delete Transfer orden Upload E Employee ID Employee Name Delete From E Check Employee Employee Employee Department AO miu P Terminal Terminal Employee Employee Management unication Check Employee All Groups a p Group2 a Group3 1 Head office 2 Shangha Group4 d Group5 ria Head office Employee II Card No Name Gender Position Birthday Employ Date Phone Address 1st FP sn Cone a dh AED 8103 Micheal 2010 12 17 O BB Sales 8108 Li o 33 PRD aa Please confirm This operation will deal with the selected machine 1 Headoffice Are you sure to continue lt Read Attendance Records successfully The operation information shows on the main interface as follows 2009 2009 2009 03 19 1
40. lected terminal Download the T amp A status from the selected terminal Upload to the selected terminal Upload the T amp A status from the selected terminal 84 3 5 3 Downloading Record Periodically egeo p ax sion Employee Management Record Management CN Basic Parameter Setup Ga RO E La E ze Initialize Terminal Download Download Clear Backup Resume Termin Records Employee Employee T amp A Status Setup Y tanghai P Management PY Setup pr m Database Linking Setup minal paramete Timing Downloading Record 2 f Exit System EN Downloading Time Time 00 00 Add Delete Time Cancel System Prompt L Read Attendance Records successfully 85 3 5 4 Management PW Setup ep eie n BE x sion Employee Management Record Management Gy Basic Parameter Setup Ga 9 El GB A ze Initiali Clear Backup Resume Termi Records Employee Employee T amp A Status Setup fo Downloading Record Periodically Vg p ag Database Linking gt 2 Exit System ND modify management password Old Pwd New Pwd Comfirm Pwd Read Attendance Records successfully Old password Default password is empty If user has modified password please input this password which is used to log on system If it s wrong system will prompt System prompt Click OK and input old password again New Pwd The pa
41. lly p Export Format 3 formats optional text file txt CSV file csv Excel files xIs Text file tk txt CSV file t csv Excel file t xls Export Field Choose the fields which are useful for you Hame v Date Time v Unit No Unit name v Status Status Name Department Position Time Format 4 optional formats yyyy m d hh mm ss yy mm dd hh mm ss yyyymmddhhmms s Employee ID Length Set employee No length the default is 6 digits Space Symbol Space symbol to separate fields Space Symbol Length Space symbol bit 82 3 5 System Setup 3 5 1 Basic Parameter Setup Le NY English H r i ze Initialize Terminal Download Download Clear Backup Resume Terminal Parameter New Records All Records Records Employee Employee T amp A Status Setup Terminal Communication ro Downloading Record Periodically W tanghai P Management PF Setup lg Database Linking Setup fr Exit System UN m Basic Parameter Setting Basic Parameter Com Port Communication delay time 1 5 Seconds Network Communication delay time 1 20 Seconds Communication Failed automatically exit current operation In Realtime Monitoring voice prompts Department Name Clear the data after downloading System Prompt 2 Jj Basic Parameter Setting Successful Read Attendance Records successfully 0 Com Port Communication delay time 1 5 s
42. loyee No All vi From 2010 12 1 i w 00001 amp To 20004246 ei 235959 State s 2011 06 16 10 Reasons Administrator Notice Modified record log shows all the time attendance record modifications If there s record that has been revised incorrectly before it can be recovered by selecting this record and clicking Restore Click Close to exit 18 2 2 5 Managing Log Click menu System Managing Log following springs Fingerprint T amp A Management System V4 4 5 SECT HR Management Attendance Exception Data Maintenance External Help E Parameter Settings Bp Administrators Administrator s Password Set Modified Record Log Managing Log DataBase Linking Exit System 314 ei 0 00 01 SI To 2009 413 235959 Managing Time Remark 2009 4 13 11 53 48 Operating system parameter settings 2009 4 13 11 51 47 Operating system parameter settings 2009 4 13 11 44 10 Clear the data before 2009 03 01 16 Admin 2009 4 13 11 42 38 Operating business leave leave 14 Admin 2009 4 13 11 40 55 Operating business leave leave 12 Admin 2009 4 13 11 32 16 Operating system parameter settings 10 Admin 2009 4 13 11 24 47 Operating system parameter settings 2011 06 18 10 17 49 e Sg 8 Admin 2009 4 13 11 24 21 Link the database to 6 Admin 2009 4 10 18 01 06 Operating system parameter settings 19 2 2 6 Set Databas
43. metables Shift setup should be done in two steps First setup necessary timetables Second setup shifts One or more timetables can be included in one shift Timetable is the time period between On duty and Off duty required in the company rule For instance the company rule requires the working hours be 08 00 12 00 and 13 00 17 00 so 08 00 12 00 and 13 00 17 00 are two timetables If such a shift needs to be setup these two timetables should be setup first Here we use time table morning to indicate 08 00 12 00 and time table afternoon to indicate 13 00 17 00 so two timetables have been setup Please refer to the following chapter for details of how to add time tables and then we can add a shift such as Normal shift in which shift cycle and cycle unit will be setup Then we should add two timetables morning and afternoon so that a shift setup is completed Brief introduction is mentioned here for you to get a general picture of the relationship between timetable and shift The details of shift setup will be found in the next two sections Timetable Maintenance M Fingerprint T amp A management system 4 4 5 System HR Management MIST Exception Data Maintenance External He Holiday List TimeTable and Shift Employee Scheduling CtrltP Attendance Record gt Attendance Calculating and Report Ctrl R 20 TimeTable and Schedule Maintenance CLR V Timetable Maintenance Shift Ma
44. mplopes He Hare Dae Ti HE An LES mque mm mm 0100 8108 mus SUN Ts CES Gb DO Lkek In ATT 18 1200 Lkeck Uu AUT US Se Leck In 20101207 181200 Cock Que 201012080855 00 Clock In 20101208 181200 Clock Out 20101208085600 Clock ln 2010 1209 162400 Clock Qut 2010240085600 Clock In i ANDANTE AO Lkek Uu I 0101213085500 Clock ln SUT 152000 Leck Uu 20101214 085500 Clock In 20101244 18 3200 Clock Out 2010125085500 Cheek in 2010 1215 185600 Cheek Out 20101216 085600 Clock In 20101246 18 56 00 Clock Out AMETAN MEAD Lkek ln Em m gt gt O e mom Sf ccs There are four Tabs of information after search and calculation which can be viewed respectively Attendance Exceptions Display the dealt result of the original attendance records Shift Exceptions Display employee s attendance result in the scheduled time period Other Exceptions Display employee s leave out and overtime etc Calculated Items Display all employees calculated items such as normal actual late early absent overtime etc Please note When dealing with Out calculation there should be Out back and only Out and Out back in one shift can be calculated Working hours in the report Actual Late Early Out Exceptions of attendance records dealt with Open the attendance exceptions option card to deal with the records 39 HA t We will see such mis
45. mployees Timetable 2011 06 16 10 18 40 Admin Fingerprint T amp A Management System Be True amp Safe 21 2 3 HR Management 2 3 1 Department Management Fingerprint T amp A management syste Vd d P System BL MEET Attendance Exceptr n Data Maintenance External Help Department Management KS 69 Employees Maintenance Yr1 Department Management Append Delete Modify Save Cance Being Selected Dept ead office Input the new department name When adding a new department You can t use any same department name When deleting a department Employees of the department will be move to head office automatically 2011 05 24 13 27 33 Admin Fingerprint T amp A management system Be True amp Safe Note when you want to do some other operations to the new department you need to set the privilege of modifying the new department for the administrator in the Administrator first choose the new department you just added in the Department operable 22 Modify Department Fingerprint T amp A management system 4 4 5 System ALA MESSE Attendance Exceptiong Dateteintens en m gt Department Management trl D Ei Employees Maintenance N 1 G Department Management l r d Append Delete Modify Save Cance Departments List Being Selected Dept head office Input the new department name When adding a new department You can t use any
46. n It prompts E Darica Maza enana DEG o aa 3 Ya A Medi Ly E REN Imiti alis mal Brand nd Clear Duck Tar amp inal T rainal T ra Tia T r amp in Line Se Sec Se HI R csrdz beris Tagpl yas mU Fei al Manages nl Terminal Comsunicaiien Click the item Remove from the Quick Access Toolbar 89 3 7 U disk management program U disk management program mainly manages the transactions from the U disk The interface is as follows ig ES Disk Hanagement Read the records from the U disk Stat JI oe Read the employee information from the U disk Replace the existing employee information Read the fingerprint templates from the U disk oe Replace the existing fingerprint templates 3 7 1 Read the data from the U disk Click I button after Read the records from the U disk And then select the file BAK KQ from the U disk Click the button Start to download the data from the U disk to the software s database The operation information shows on window as follows 13 05 42 Reading the T amp A records The employee ID isn t existent 0 2008 02 11 18 35 42 Records 13 Success 12 13 05 43 Finished Click GJ button after Read the employee information from the U disk And then select the file BAK YG from the U disk Click the button Start to download the data from the U disk to the software s database The operation information shows on window as follows 9
47. n identification Reason 1 The fingerprint was not captured properly 2 Direct sun light or too bright light 3 Too dry finger 4 Too wet finger with oil or cosmetics 5 Low fingerprint quality with callus or peeling 6 Wrong way in placing fingers when punching in out 7 Latent fingerprint on the surface of sensor 8 Not enough finger pressure 9 Influence by fingerprint image change 10 Fingerprint not enrolled yet Enroll the finger again Please refer to illustration of pressing finger Avoid direct sun light or other bright light Touch the forehead to increase oily level of the finger Clean fingers with towel Enroll other fingers with better quality Please refer to illustration of pressing finger tapes recommended sensor with moderate pressure to illustration of pressing finger Place enrolled finger The machine cannot connect with PC Reason 1 Communication method not set correctly 2 Cable not plugged firmly or cable hardware problem 3 Not able to connect COM wrong COM No 4 Not able to connect TCP IP wrong setting Select the correct Communication method Plug the cable firmly or change another cable Please enter the right COM No Refer to the manual for connecting Time Attendance terminal No records found though employee have clocked in out Reason 1 Unit power break for a long time time turn to zero as default Synchronize the time 9
48. ne Mobile Employ Date ID No Comment Marital Status Address User Type Fingerprint T amp A management system 4 4 5 System PUM MERE Sa Attendance Exception Data Mai amp Department Management Ctrl D TYLER Append Dalate Bedity Transfer d epiri meg gt al Caneel ALI Export Date Cal mat Sher all 2slmmne p tm bt Empis Information Errod Fingers Esplayis Ra BIG Gorda Feste Fa nam Bimi ps bes Tomt Bice HE titl User Type Heng ver we Gap Ho AE 2011 05 24 13 28 51 Admin Fingerprint T amp A management system Be True amp Safe 27 2 4 Attendance 2 4 1 Holiday List Fingerprint T amp A management system V4 4 5 System HR Management POSTAT Exception Data Maintenance External Herp Holiday List TimeTable and Shift Ctrl B Employee Scheduling Ctrl P Attendance Record ly Attendance Calculating and Report Ctrl R 2011 05 24 13 30 08 Admin Fingerprint T amp A management system Be True amp Safe Modification of festivals or holidays Select the festivals or holidays you want to revise then click Modify and input the new information Click Save when ready Deletion of festivals or holidays Select the festivals or holidays you want to delete and then click Delete to perform Deletion of festivals or holidays 28 2 4 2 Timetable and Shift The relationship between shift and ti
49. ng window pops up 32 M add Shift Timetable Choice a timetable Choice the date Ja Timetable On Duty Ti Off Duty Time Sunday Wednesday Day 08 00 17 00 P v Monday Thursday v Tuesday Friday 04 00 12 00 Y Wednesday Saturday afternoon 12 00 20 00 v Thursda night 20 00 04 00 v Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Cancel Select the timetable Morning shift to be added and select the time range to apply to this timetable from Monday to Friday of the first week and click OK to complete the setting of the first week Second week afternoon shift from Monday to Friday Click Add make corresponding operation in the springing window see the result below f Add Shift Timetable Choice a timetable Choice the date Dan Timetable On Duty Ti Off Duty Time Sir Pri E onday ursday E z a CEN Tuesday Friday momng 04 00 12 00 Wednesday Saturday gt 12 00 Thursday night 20 00 04 00 Friday Saturday Sunday v Monday v Tuesday v Wednesday v Thursda Y Saturday Sunday Monday Tuesday Cancel Click OK to complete the working hour setting for the second week Third week night shift from Monday to Friday Click Add make corresponding operation in the springing window see the result below 33 M Add Shift Timetable Choice a timetable Choice the date Dan Timet
50. nitialira Tarmimal kd ad El E Karma Tarainal Tarainal Terminal T rainal F ramatar e me All Records Racerdi Faglay e Fapleyas Terminal Bunatesesl Terminal a Al Groups Dec Gang Drog ce Gera 2011 05 24 13 me Pr E The T amp A program can collect the records from the machine upload and download employee info amp clear the old data amp modify the time on the machine Find detail on clause Time and attendance management amp communication 57 ET d M Communication The chapter is mainly about how to add delete and set communication between PC and terminal 58 3 Data Communication 3 1 Terminal Management 3 1 1 Add Terminal hu Meat A A A TI O Tereainal ES 2 da Terminal Info Communication Method Terminal No USB no driver 2 Device ID LAN Check Device ID from the device menu Unit Name porn Device Group Grout sl z TA status Realstatus sl Cancel LAN Client Remark Terminal No This number can be set as you like Device ID Check Device ID from the device menu Terminal Name You can set it as you like Devicel Group This group is used to manage the terminal machine T amp A Status There are three options Actual Status on duty and off duty When we set it as Actual Status the attendance records status in the software are as same they are in the device If you set it as ON Duty all the
51. on Department amp D Show Color Red Indicating Symbol co 2011 06 16 10 13 45 Admin Fingerprint T amp A Management System Be True amp Safe Modify leave class Select the name of leave class which one need to be revised click Modify input new name of leave class and color and click save to finish Delete leave class Select the name of leave class which one need to be deleted click Delete and click OK to finish 13 Field definition Z Fingerprint T A Management System V4 4 5 SAC HR Managgp nt Attendance Exception Data Maintenance External Help Bp Administrators Administrator s Password Set Parameter Settings Modified Record Log Managing Log DataBase Linking Exit System Ctrl X WI gt See System parameters setting Employees Field Name M Chinese English 2011 06 18 10 13 45 Admin Fingerprint T amp A Management System Be True amp Safe This page add the corresponding value for Nation Specialty Position Education in menu Employee maintenance 14 2 2 2 Administrators Fingerprint T amp A Management Syst ELO HR Management Attendance E Parameter Settings B Administrators Administrator s Password Se Modified Record Log Managing Log DataBase Linking Exit System Y gt du P Administrator set n S a reem a j Ki App
52. or convenient operation 9 Fingerprint T amp A management system V4 4 5 System HR Management Attendance Exception Data Maintenance PASSAR Help External Program Management Connect To Time and Attendance Machine V Disk Module Management Employees External program management CECR Append Delete Modify 53 Program Name Executable File xternal program list Program Name Bkecutable File 2011 05 24 13 38 30 Admin Fingerprint T amp A management system Be True amp Safe Firstly we can click Append to add a new menu For example we need calculator when we are operating input Calculator into the input field of Program name and then input C WINDOWS system32 cacls exe into the input field of Executable file or browse L to find the calculator program click Save to finish at last We will see Calculator when you open External program management over again External Program Management Connect To Time and Attendance Machine Calculator 56 2 2 Connect to Time and Attendance Machine Fingerprint T amp A management system 4 4 5 System HR Management Attendance Exception Data Maintenance PALSSON Help External Program Management Connect To Time and Attendance Machine V Disk Module Management LE NE u P 2 Device Banapsnant Record Saparvi tian fazlay s Hanapenant Record Manag 2927 0 O D Add Bali fy Dalata de mire T
53. ppointed employee and the relative information you want to make this deletion and click Delete Search Setting the conditions then click Search to query records Report This function will put out record of query generate reports 45 tio Na A x Head office Employee Leave Detail m 3247 10 2010 0201 To 2011 0211 mehr Leave Type exon UME SECRET et REM IN 46 2 5 2 Append Record If an employee didn t punch in because of special reason you can use this function to append the forgetting attendance record Fingerprint T amp A management system V4 4 5 System HR Management Attendance PASSERE Data Maintenance External Help Away On Business Leave Ctrl Append Record otrlt Append Record Collectively Dealing With Collectively Late Early TW Append record Department w head office v Employees 2011 05 24 13 34 55 Admin Fingerprint T amp A management system Be True amp Safe 47 2 5 8 Append Record Collectively When part or all of the employees in a department did not punch in out because of some reasons please you can use this function to add punching in out collectively System HR Management Attendance Data Maintenance External Help Away On Business Leave CtrltL Append Record Ctr tW Dealing With Collectively Late Early Employees list Emploveg Name 8102 Judy d RED 810 Micheal 8108 Lizzy 2011 05 24 13 36 08 Admin
54. r Matching precision There are three kinds Normal Good and Exact The default value is Good Record alarm threshold value 0 5000 If the rest memory space for the record is less than the threshold value the machine will alarm Time period between repeated chocking 0 250 minute The maximum value is 250 minutes And the default value is 30s Update the fingerprint template intelligently During fingerprint sensor identification process the senor replaces the lowest quality data with new higher quality data that it acquired in the matching process This enables the sensor to maintain high quality data at all times saving the user from repeated authentication attempts Default status is limited 64 3 1 10 Download New Record Ei Mao ei Em L bsp beer pama Bpl beg Leste epa nus A NOS Akup BA AM Elity Paleta Zehren pe Duitialire Tarsi iit Ling A Beales Clea Bechen roms Wait Wen Wait Ime mii Le tl GON all meai record fepispgn Mapio Emminal Bager Heg isp bag Bg 3 Bee i Dmg Dagh Please confirm This operation will deal with the selected machine 1 Headoffice re you sure to continue 2011 02 12 17 11 06 1 Head office Reading Attendance Records 2011 02 12 17 11 08 1 Head office Read the records successfully Records 1 Read Successfully 1 3 1 11 Download All Record EE e iig f Aam 1 Magu kmri misin fag
55. r File name I Dies ol ppe Tert file de tat 2011 05 24 13 37 11 Admin Fingerprint T amp A management system Be True amp Safe ol 2 6 3 Clear Obsolete Data After your system is used for a long time you will get a large number of obsolete data in the database It ties up the hard disk space and influences your system operation speed At this moment you can use this function to clear these useless data Fingerprint T amp A management system V4 4 5 SEE System HR Management Attendance Exception MASA ASAS External Help e Import Employee List CtrltY Import Attendance Record Ctrl I Clear Obsolete Data Compress Database E Backup DataBase Initialize System a o_o Employees P Clear The Obsolete Data Select the end date Before 2011 05 24 13 37 24 Admin Fingerprint T amp A management system Be True amp Safe Note You can only clear the data of one month ago 02 2 6 4 Compress Database 9 Fingerprint T amp A management system V4 4 5 System HR Management Attendance Exception MAA SACOS External Help e Import Employee List CtrltY Import Attendance Record Ctrl I Clear Obsolete Data Compress Database E Backup Database Initialize System System course compress database 2011 05 24 13 37 45 Admin Fingerprint T amp A management system Be True amp Safe 53 2 6 5 Backup Database Fingerprint T amp A management system 4 4 5 System HR Management A
56. records status which is from this machine will be On duty USB Connect the terminal via USB cable LAN Input the terminal s IP address 59 3 1 2 Modity Unit Lei la TYREE EI kid a bata Irerhrwhi s Faits Terscnal Hing Feral sad brukere Clear Teen Farms mh mi CH iima mi pareve betes maw rareri dll pened rend ler lr Berg RT Hall Bama lengd Gral ral gd bag Tereanal ES 2 de Terminal Info Communication Method Terminal No E USB no driver 2 Device ID C LAN mH Check Device ID from the device menu C LAN Client Unit Name FEE Device Group Groupt y T amp A status Real status y Cancel 3 1 3 Delete Unit bd S LER IAM 5 2 OQ 6 0 gJwW 4 AM Bodily fewdwwnisa Taitdalire Taro mal fing bena ead Devel sed Cee Lime Put hit edt tise poemei rte mes revered all rect rart BRegloren Fegiraer Teresa Mena gres des Paperi Al Groupe ua ee a tng II ag Please confirm This operation will deal with the selected machine 1 Headoffice re you sure to continue 60 3 1 4 Set the IP Configuration gebeten eg be CS 4 it Fasaprsui baeri Saperri tine Esp DES OQ Bali lp Epa ro Eni bigs Lay L1 p L sas Pusen rr Deng Deech BC Gam u daag Ali zag arna fafarijan Gap sr de ada par 1 Teen Tir vt Lbs Geet Tu Galle Bak ba Pela ba 1 92 168 0 218
57. s lt Read Attendance Records successfully 3 3 3 Delete Employee rs e f English Ws Device Management Record Management Record Supervision Employee Management aAa T X S MMM Ve p amp 3 Employee Name Add Modify Transfer Set Copy Download Upload Delete From Check Employee Employee pP I Department Privilege Privilege FP Employee amp FP Terminal Terminal Employee Employee Management Employee Communication Check Employee All Groups Group Group2 oO Group3 1 Head office 2 Shanghai Group4 Head office Employee II Card No Name Gender Position Birthday Employ Date Phone Address 1st FP Admin Center 8102 Judy i ind em Micheal 2010 12 17 o es 9108 Gau PLD gt ERE ES ES E ES ES AE A MENE lt Read Attendance Records successfully Please Confirm 2 re you sure to delete the selected employee 12 3 3 4 Transfer Department ey o English vi g Device Management D d Add Modify Employee Employee Record Supervision Employee Manageme Record Management E a B wo RW Employee Name Delete Set Copy Download Upload Delete From Employee Privilege Privilege FP Employee amp FP Terminal Terminal Employee 7 ana Employee Communication Check Employee oO Al Groups Groupi Group2 Group3 Group4 Group5 Personnel Iran Please Selec
58. s Terminal Communication Ej Ia 4 Clear Backup Resume Records Employee Employee tanghai Read Attendance Records successfully Sto B 88 3 6 User interface configuration 3 6 1 Interface skin color Shift the skin color by press the button 4 4 The style is Windows XP system style 3 6 2 Change the software language Choose the language in the option PI 3 6 3 Setup Shortcuts Move the cursor to the icon Synchronize Time Click the mouse s right button It rj oe English ells E i Darica Bazagsnant Eacord Expervirion Tagloyas Hanagsnant Record Banagpemant See D 2 O D SD A nm Wedidy Daleta Enero Initialig wai _Brendoad Demiri Clau Fake Biram T rainal Tarainal T rmina al Hai Fs i All Retard Eacerdt Fapl eyes Faploy s AHA te Qui ronem 3 Talbi aa Terminal Wanageseal Click the item Add to Quick Access Toolbar And then you can see the quick access button on the toolbar as follows Ierd OW x 1 Device Bazagsnant Record p id nant Record Hanspesani rp Flack z E UE oi DR A Bali fy Delete A angi mal Meenlead Deenlead Clee Fuck evens T TEN Al Tar amp inal Terminal Lee Tisi ater Mam Ric rds AlI Bacerdt Eacerdt Faployaa Faploya Terminal Wanapeseini Terminal Comsunicaiien Move the cursor to the quick access button And then click the mouse s right butto
59. same department hame When deleting a department Employees of the department will be move to head office automatically Xx 2011505524 13 27 33 Admin Fingerprint T amp A management system Be True amp Safe da Delete Department 9 Fingerprint T amp A management system 4 4 System Bi MEGET Attendance Exgeption Tfrata M Department Management em amp Employees Maintenance ltG Ia dg Era ao Departments List Being Selected Dept e Head office Admin Center 5 Admin Center Employees department name When adding a new department Y ou can t use any same department name When deleting department E rnmlmmman af Ham ec ect will be Please make sure 2011 05 24 13 27 33 Admin Fingerprint T amp A management system Be True amp Safe Notice Repetition of department name is not allowed If there are employees existing in the deleted department those employees will be automatically transferred to department of head office 24 2 3 2 Employees Maintenance Click Employees Maintenance in HR Management menu the following window appears Fingerprint T amp A management system V4 4 5 System BUM FEET Attendance Exception Daya Maintenance External Help e Department Management Ctrl D E Employees pcia CtrltG Employee Maintenance Transfer Import Search Employees Employee No Name Department Position Telephone Address
60. soperation the records can be recovered through Modified Record Log in System 40 Report Click Report and the following menu will pop up Fingerprint T amp A management system V4 4 5 Exception Data Maintenance External Help Holiday List System HR Management PUSTET TimeTable and Shift Employee Scheduling Ctrl B Ctrl P Attendance Record B Attendance Calculating and Report Ctrl R n Attendance Calculating and DIA OO 1 e Attendance Bagart Daily Report Torren Rem Gameral Kaport From 201040716 000001 5 Neepliond BHepart n Kapert For Geert Grid i i nea Tue 2010 1212 09 56 00 2101213183510 2010114 05 56 00 2010 12 14 181200 20101215 00 52 00 Tozer e 235858 a pershon F phin Den 124 7 12 35 00 20101220 06 53 00 2010 12 20 17 36 00 S012 09 59 00 Anz 17350 2010 12 22 0 53 00 2010 12 22 17 35 00 2010 12 23 08 59 00 2 12 23 17 Mm 2010 12 24 06 53 00 2010 1224 17 35 00 2000 1227 09 59 00 amini 1235 0 2010 12 28 0 53 00 2010 12 20 17 36 00 2010 1229 09 59 00 AN 17 EM Cheek Gut Clock In Chek Dut Clock In kk Cut Clock In Lek Dut Cheek In Dreck D Dock In Chek Dut Clock In Check Gut Glock In Chek Dit Clock In Lek Lui FEET 58555 TE 2011 05 24 13 4 Hand ges x D Head office attendance record report 2081 17 00 59 Clock Out MECO Cock Ou Sege Cokin C mueran eean METE Geek Ou O TA oek
61. ssword user wants to set Confirm Pwd Input new password again to confirm If confirm Pwd is different from new one system will prompt System prompt i Jj Confirmation failed please enter the new password again Click OK button to input confirm password again 86 3 5 5 Database linking setting CH Beers Re EX sion Employee Management Record Management ER Basic Parameter Setup Ga 9 El E a E ze Initialize Terminal Download Download Clear Backup Resume rea S e Terminal Parameter New Records All Records Records Employee Employee Putus ae Terminal Communication LO Downloading Record Periodically my tanghai P Management PF Setup BY Data Link Properties minal parameter m Provider Connection Adv Specify the following to conn 1 Select or enter a database name HE Test OA3000 Att Att2003 mdb ge Exit System C 2 Enter information to log on to the database Username Admin Blank p Microsoft Data Link e Test Connection Read Attendance Records successfully A 87 3 5 6 Exit system gt LES pe CN Basic Parameter Setup amp T amp A Status Setup Downloading Record Periodically P Management PY Setup E ng Database Linking Setup ion Employee Management Record Management e Initialize Terminal Download Download Terminal Parameter New Records ALL Record
62. t The Department Head office a Admin Center E ria Head office 42 Admin Center DAD 3B Sales g PRD Employee If Card No Name 8102 gt Em 8108 Read Attendance Records successfully Gender Position Birthday OK Cancel Check Employee 1st FP 3 3 3 5 Set Privilege We can only upload the employee to the authorized terminal r WT English s Device Management Record Supervision Employee Management Record Management Add Modify Delete Transfer SM Copy Employee Employee Employee Department Prifilege Privilege Employee Management Download Upload Delete From FP Emplo Enploye ELLS ee RET 1 All Groups Group Group2 Group3 Group4 Group5 ria Head office Employee II Card No Name Gender Position db Admin Center 8102 DAD gt 3B Sales PRD Read Attendance Records successfully You can find the employee s authorized terminal in the column Unit as follows Emploree No CardNo Name Sex Position Birthday Employ Date Phone Address 1stFP 2ndFP Unit EL SEE GR VEK NR KE ERR 8103 Micheal 2010 12 17 O O 8108 Lizzy O O Judy s fingerprint is in the unit1 TEMP E 7 Check Employee Micheal s fingerprint is in the unit 1 and unit2 Lizzy s fingerprint is in the unit2 74 3 3 6 Copy Privilege Copy the privilege from employee A to the
63. tY Import Attendance Reco Ctrl I Clear Obsolete Data Compress Database E Backup DataBase Initialize System e er e 0 Import Employee List Select a file to import File Empla Failures in importing at Daskgesup mumagasaht Tel ata Cr umm Byr Hatesrk a File nami I Tart Files of Se 2011 05 24 13 36 40 Admin Fingerprint T amp A management system Be True amp Safe This format of file only can import the employee info of Employee No Name and department The format of data must follow Employee ID Tab Name Tab Department The information each employee takes one line no blank line between one another This format of file can import the employee info includes Employee No Name Department position Employ Date Telephone Address Gender Language Comment put those items on the head line and input the items by order the order can not be changed 50 2 6 2 Import Attendance Record Fingerprint T amp A management system 4 4 5 System HR Management Attendance Exception MASA Pitas etry External Help Import Employee List CtrltY Import Attendance Record Ctrl I Clear Obsolete Data R Compress Database E Backup DataBase Initialize System 1 Import Attendance Record Select a file to import File Failures in importing L Daikqesup admagsmant Sj Teaphats Cer Danki ap Br Conputa
64. takes as state mistake invalid record repeated record etc are described If we will revise to write down click the right key and springs the following menu xf Carles i dl ys m Lhagpe Clos but Bs uj bae in DR i pu F E Day Show calmana Sete arne raer emme ree De The definition of each option as follows Export Data Export the data in the current attendance record list to a file in txt or xls format Create report for current grid Generate report based on the data in the current attendance record list for preview and print Change state Change the selected attendance record to a new state Manually deal with the attendance record according to the practical situation Delete selected Mark the record as manual deleting deleting when save it Cancel operation for selected Cancel revision to this record Deal with and save You can save the records that have been treated If you want to see the changed records you can click modified record log in system menu Filter the record If there are too many records you can filter them and keep down the corresponding record you want Columns Define the fields displayed Meanwhile the modification will take effect and be saved Show all columns Display all fields in Columns Please note We can manually modify the record as stated above to assure the veracity of the report according to the practical situation If there is di
65. te all the timetables in the current time range Cancel Delete the existing temporary scheduling in the selected time range 36 244 Attendance Records Fingerprint T amp A management system 4 4 5 System HR Management PESTEN Exception Data Maintenance External Help Holiday List TimeTable and Shift CtrltB Employee Scheduling Ctrl P Attendance Record gt Attendance Calculating and Report x trltR Search Employee s Attendance Record SS Y akch Report Export Modify Log it head office v Employee No EmployeeNo Name Time Range From BE 0 00 01 To 20101216 23 59 59 State Location ID WorkCode Search Employee s Attendance Record Fa Search Rept S m Export Modify Log Department Qj hied office v Employee No All Department b head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office Employee No Name 8103 Micheal 8103 Micheal 8103 Micheal ichea 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8108 Lizzy 8108 Lizzy
66. the calculation result is incorrect for some employee first please check whether there is leave or forgetting Clock in or Clock out for this employee If there is please deal with the records through above menu Please refer to the next chapter for more details 44 2 5 Exception 2 5 1 Away on Business Leave When the employee can t punch in out because of going out on business or asking for leave in order to guarantee the exactness of the final statistics we should make these settings through this function p Fingerprint T amp A management system 4 4 5 System HR Management Attendance 01213331919 Data Maintenance External Help Away On Business Leave Ctrlt Append Record CtrlHW Append Record Collectively Dealing With Collectively Late Early Be away on Business amp Asking for Leave A T T4 ge Append Delete Modify Search Report Time Range o Head office v Beginning Time 2011 02 11 vw 08 00 00 Department Employee No Nj Leave Type a 201 0241 173000 Ending Time Reason Department Employee No Name Beginning Time Ending Time de Reason i b pe 2011 05 24 13 34 22 Admin Fingerprint T amp A management system Be True amp Safe Modify Select the appointed employee whom you want to make this modification to and click Modify Then you can modify the relative information Click Save when ready Delete Select the a
67. tsble Timetable2 TimeTable3 TimeTabe4 E Thursday three shift TA current shift schedule Time Range Beginning 2009 04 0 Ending 20100430 Shift name Beginning date Ending date b BEES 2009 04 01 2010 04 01 E OK Cancel Click Employee Scheduling in Attendance menu The following window appears Please note If the cycle unit of scheduling is week and the amount of cycle is more than 2 the starting date should setup as Sunday If the cycle unit of scheduling is month and the amount of cycle is more than 2 the starting date should setup as 1st day of a month Deletion of the shifts Select the shifts in the shifts form which you want to delete click Delete button and click ok on the pop up dialog box to finish the deletion 30 Arrange a Temporary Shift When one or many employee s working time needs to be changed temporarily you can arrange a temporary shift From 2010 13 v To 2010 12 16 v Del Temporary Add T amp mporary TimeT able 3 Date Timetable 1 Timetable 2 12 16 Thursday i 1 to 2010 12 16 mE AAA Add a temporary timetable Select the timetable to add Select the dates Clan Timetable On duty time Off duty time A E 04 1 2Sunday normal day night 20 00 05 00 morning 08 00 12 00 Cancel Delete Delete the selected timetable Clear Dele
68. ttendance Exception MASA SACOS External Help e Import Employee List CtrltY Import Attendance Record CtrltI Clear bsolete Data Compress Database Initialize System Save fig Slave in E Recht eng management E Template Cipngtap Employees 2011 05 24 13 38 01 Admin Fingerprint T amp A management system Be True amp Safe Back up the database manually Copy the Att2003 mdb from the installation directory to the route you want to backup the database so if the system collapses you just copy Att2003 mdb to installation directory over again after re installation 54 2 6 6 Initialize System Fingerprint T amp A management system 4 4 5 System HR Management Attendance Exception MAA SACOS External Help e Import Employee List CtrltY Import Attendance Record Ctrl I Clear Obsolete Data Compress Database E Backup DataBase System initialization wi re you sure to Continue Employees System course initialize the system 2011 05 24 13 38 16 Admin Fingerprint T amp A management system Be True amp Safe Note After the system is initialized all information will be lost the system will get back to the state when just installed Please make sure that you want to initialize the system 00 2 External Program Management 2 7 1 External Program Management We can append external program into time attendance program f
69. ture click Next and the program will be uninstalled automatically Please note All the files and data will be deleted after uninstalling the program so please make sure before operation 11901194 Background Management The main theme of this chapter is how to collect attendance records from different terminals with management software and generate different reports The background software can manage staff information set rules of attendance etc 2 Background Management Management software can collect attendance records from different terminals calculate according to shift setting and finally generate different reports 2 1 Login System T Fingerprint Double click the icon ra 5ys on the desktop to start the attendance background management program The log in interface will pop up as follows Administrator Pegg Password 2 Fingerprint T amp A management system V4 4 5 System HR Management Attendance Exception Data Maintenance External Help get Employees Timetable Schedule 2011 05 24 13 19 42 Admin Fingerprint T amp A management system The main interface includes three parts 1 System menu Include the whole function module amp information 2 Shortcut button Shortcut button of common function module array in working order easy to work on 3 Status column Show the current time logged in administrator and so on 2 2 System Menu 2 2 1 Parameters Setting
70. unt as late X minutes If the check box minutes calculated as coming late if no clock in is selected calculation for no clock in will be regarded as coming late minutes If the check box is not selected calculation for no clock in will be regarded as absent from work Not clock out count as earlier X minutes If the check box minutes calculated as leaving early if no clock out is selected calculation for no clock out will be regarded as leaving early minutes If the check box is not selected calculation for no clock out will be regarded as absent from work On duty X minutes earlier clock in count as overtime Calculation is by minute 10 This option will be effective before valid work time set For example If it is set be 60 minutes and on duty time is set be 09 00 then clock in records after 08 00 will be regarded as overtime work If the clock in time is 07 40 then overtime work will be calculated as 80 minutes Off duty X minutes later clock out count as overtime Calculation is by minute This option will be effective after valid work time set For example If it is set be 60 minutes and off duty time is set be 17 00 then clock out records after 18 00 will be regarded as overtime work If the clock out time is 18 20 then overtime work will be calculated as 80 minutes Deduct the On duty X minutes earlier Calculation is by minute This option will be effective after valid work time s

User Guide - MSL Seguridad SRL

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