A-61627, User's Guide for the Kodak Scan Station 500
Contents
1. Page 1 Sheet 1 Front x Cancel NOTE Depending on how your Scan Station is configured the message Do you have more pages to scan may be displayed This allows you to continually add pages to your scan session until you select No on the message or the 30 second timeout period has been reached When all pages have been scanned the Status screen will display a status as it sends your document to each selected destination E 2 6 A 61627 June 2010 Getting familiar with The Kodak Scan Station 500 provides a touch screen for easy access the touch screen and operation When you use the Scan Station default settings are displayed that have been configured by your administrator If allowed these settings can be changed by touching the Settings button on the bottom of the screen If you change these settings they will be enabled only for the current session The touch screen has two main screens The Settings Return button in the lower left hand corner toggles between the Destination screen and the Settings screen Destination screen The Destination screen displays the available destination types that have been configured by your administrator Available destination types are Task Email My USB Drive Network Folder FTP Printer and Fax Use the right and left arrows to scroll and display the available destination group s When you select a destination type the middle portion of the screen will be filled in with2. Image Only JPEG TIFF Multi Page or TIFF Single Page oo a y ratas File Type Defaults PDF Searchable Image Text eed Y Best English US PDF Image Only Good TIFF Multi Page Compression None TIFF Single Pages Compression None y Return Q O o l ry Ll ae eS ae NOTE Large files take a long time to download and may not be deliverable to the recipient i e TIFF Uncompressed will be a large file PDF Searchable Image Text and PDF Image only creates a document or multiple documents that contain both text and image data or image data only Selecting either File Type will display the following screen NOTE If you select PDF Image Only the Language option is not available Kodak Scan Station Configuration Organizer Uu Quality C Best Language English US Single Pages Secure Sl 2 14 A 61627 June 2010 This screen allows you to select different options for creating PDF files Quality displays the Quality screen You can select Good Better or Best The higher the quality the larger the file size Language this option is only available when you select PDF Searchable Image Text When selected the Language screen is displayed allowing you to select the language of the document you are scanning For example if you are scanning a document that is in talian select Italiano as the
3. opens an existing configuration file Ext Exit closes the Configuration Organizer Edit menu the Edit menu provides these options Add Group allows you to add a new task group email group fax group USB drive folder network folder or FTP location as a destination type Edit Layout User Help Add Group Rename Group Delete Group NOTE Adding a printer group or item to a printer group can only be done by the administrator Add Item Ins Item Properties F Delete Item bel Rename Group allows you to rename the selected group Delete Group deletes the selected group and all items within that group Add Item allows you to add anew entry to the selected group type i e add an email address to an email group add another task to a task group etc Item Properties allows you to rename the selected item Delete Item deletes the selected item Import E mail Addresses allows you to import email addresses from a CSV file comma separated value For more information see the section entitled Importing an email address book later in this chapter Search allows you to search your network address book for email addresses A 61627 June 2010 3 3 Layout menu the Layout menu provides these options Moves Group Left moves the Layout ESSE selected group left one position Move Group Left Ctrl Left Moves Group Right moves the Move Gr
4. you are a walk up user Scanning is easy but you may not have access to your personal email address book or custom scan settings the way an Advanced user does e An Advanced user is someone who wants to create custom scan settings using the Kodak Configuration Organizer software save these settings to a USB drive and take them to the Scan Station for one touch operation For more information on using the Configuration Organizer software to set up custom settings see the Chapter 3 Installing and Using the Configuration Organizer Advanced User All users should review this chapter to get familiar with common Scan Station preparation and document preparation 2 1 Getting your Scan 1 Station ready Be sure the Scan Station is on and ready to use blue indicator light is on and constant and the application is displayed on the touch screen Adjust the side guides by sliding them in and out to accommodate the document size Te Custom E mail Subject gt Stared Documents Add Voice Annotation Attachment L Be sure the output tray panel is down Adjust the output tray by pulling out the extender if needed A 61627 June 2010 Getting your 1 documents ready Using the Scan 1 Station Standard paper size documents feed easily through the Scan Station When organizing your documents for scanning stack the documents so the lead edges are aligned and centered in the input tray This allows t
5. At the end of a scan session you have the option to Resend your scanning documents destination and scan settings without scanning the documents again again Successfully Completed Processing Review Y Save to Flash Drive Resend Q Rena If you select Resend the main screen will be displayed with your Original destination and scan settings From this screen you can change settings and resend the previously scanned document without scanning it again If you select Done the message Do you want to remove your current selections will be displayed e Select No to keep your destination and scan settings for the next scan job e Select Yes and your destination and scan settings will be set to the Scan Station default values e If you ignore this screen the Scan Station will reset to the walk up screen after two minutes E 2 20 A 61627 June 2010 Using the Search Whether you are searching for an email address in a specific email function group network address book searching for a network folder or searching for a specific task the procedure is the same 1 Select the Email group Network Folder group or Task you want to search in 4 B ta Y Eta E a E mail Billing Custom a Search Y Lynda Hamilton LyndaH aol com Y Don Smith DonS aol com Settings Oo O ER Bi a A Ta 2 Al 2 Select Search to display the keyboard 3 Enter your search criteria e g first or last name for
6. For more information see the section entitled Getting your documents ready to scan in Chapter 2 Roller marks appear on the document Clean the rollers See the procedures in Chapter 7 Maintenance in the after scanning Administrator s Guide Images have black background bleed When scanning translucent documents black bleed through may be through displayed on the image To minimize this adjust the Contrast value on the Black and White Adjustments screen Unsuccessful fax delivery e Verify that your return email address is configured correctly e Be sure the fax number that you are sending to is correct Once the fax number is verified try again If errors persist contact your administrator Touchscreen unresponsive e Be sure the Scan Station is plugged in and turned on e If there is an A3 A4 Flatbed attached and it is unplugged when the Scan Station is running the touchscreen may be unresponsive Power cycle the Scan Station Power button The power button acts as an indicator light in addition to powering up indicators the Scan Station Use this chart to help determine the status of the Scan Station Constant Scan Station is ready blue Flashing Scan Station is busy Wait until the indicator stops flashing blue and the Scan Station is ready Flashing Error indication such Correct the error i e close the Scan red as the cover is open or Station cover or remove the document there is a document jam a
7. an email address or the path name or portion of the path name for a network folder or task name A listing will be displayed that matches your search criteria NOTE If LDAP has been configured by your administrator a More button will be displayed Click More to see if additional matches were found 4 Click the desired names network folders or tasks you want to add to your group 5 When finished click Done Using Settings Settings Shortcuts are a way for you to create personalized groups of Shortcuts Scan settings to make scanning easier If there are settings that you use frequently you can create a shortcut for these settings and save them to your configuration The Scan Station application software provides six predefined Settings Shortcuts NOTE For information about creating Settings Shortcuts see the Administrator s Guide for the Kodak Scan Station 500 A 61627 June 2010 2 21 3 Installing and Using the Configuration Organizer Advanced User Contents Installing the User Configuration Organizer ooooo 3 2 User configuration files sara 3 2 Configuration Organizer window WWW ma 3 2 Men o NEE A EEE 3 3 TO Ola ee an aan reo akes 3 5 SAS Dar ea ena naa ana SN 3 5 Creating and modifying configuration files oooccm 3 6 Setting up destination groups ooW oo oom 3 7 Adding an email group and addresses Wo oo oo 3 7 Renaming and email group oo
8. you are scanning one sided documents be sure to place the document with the side you want to scan facing the input tray Ou e m OR Glew E Input Document Is Defaults Two Sided S Q One Sided Face Down y s Ea 1159 E 3 bar 0 UY ll e 20 oo 1 OR Resolution option Resolution dots per inch allows you to select the scanning resolution This setting has no effect on PDF files Choices are 75 100 150 200 240 300 400 and 600 Higher resolutions produce better guality images but larger file sizes E y 0 3h p B Gua E Resolution Defaults 75 PA 100 150 200 Q y Return GQ FO ER E o LA 22 ia Se _ ___ __ __ __Qz_ _ Q_ _ __ _ ___ _ __ Qz _ Q_z___ _____ Q_ _ ____ 2 16 A 61627 June 2010 Document Type option Document Type allows you to select the type of content on your documents Bu SE OGRREE ai Document Type Defaults Text with Graphics S Text Photographs y Return FO EN H rie a he e Text with Graphics the documents contain a mix of text business graphics bar graphs pie charts etc and line art e Text the documents contain mostly text e Photographs the documents contain mostly photographs A 61627 June 2010 2 17 Black and White Adjustment option JE Black and White Adjustment allows you to change the Contrast and Threshold values This option is only available
9. A 61627 7J3555 Scan Station 500 amp Scan Station 520EX User s Guide User s Guide on Configuration Organizer amp User s Guide CD Manuel de l utilisateur sur le CD de l organisateur de configuration et du manuel de l utilisateur Benutzerhandbuch auf der CD Configuration Organizer amp Benutzerhandbuch Guida dell utente sul CD della gestione configurazioni e guida dell utente Guia del usuario en el CD Configuration Organizer y Guia del usuario Guia do usuario no CD do Organizador de configuracao e do Guia do usuario Gebruikershandleiding op cd met Configuratie organizer en gebruikershandleiding Configuration Organizer ve Kullanici Kilavuzu CD sindeki Kullanici Kilavuzu U ivatelsk p ru ka na disku CD se softwarem Configuration Organizer a u ivatelskou p ru kou KF Configuration Organizer M E FEB PELAN PIES Ea aS Configuration Organizer a E SIERS EA FACER A AE A F WW74 F1L Yay 1 74 8H 1 F ANA KRBU E CD hk 9 TERAS ASA ALS ASA CD Y des ahid do padl yo jill de aiina Jla pa al elo y PykoBO ACTBO NOJIb30BaTena npunoxeHua Configuration Organizer n KOMMAaKT QUCK C pyKOBOACTBOM NOJIb30BaTena Safety Place the Kodak Scan Station 500 on a level work surface capable of supporting 13 6 kgs 30 Ibs When placing the Scan Station make sure that the electrical power outlet is located within 1 52 metres 5 feet of the Scan Station and is easily accessible When relocating the Scan Station it is r
10. When you delete an email group all email addresses within the email group will also be deleted 1 Access the Destination screen and select the email group you want to delete 2 Select Edit gt Delete Group The following message will be displayed Kodak Scan Station Configuration Organizer xX This will remove all the configuration information For group Production Department 3 Click Yes to delete the email group SSS nel 3 8 A 61627 June 2010 Importing an email address book CSV files are data files that represent database information Each row contains data values that are separated by a comma Each comma found on a line of text represents a column of data from the original database The example below shows typical data exported from Microsoft s Outlook Express NOTE The first row may contain the data column header information and not actual data FirstRow First Name Last Name E mail Address Smith John johnsmith rochester rr com Tom Brown Tombrown123 yahoo com William Doe wdoe msn com Outlook Express allows you to export your email address book to a comma separated file When you export your email address book you can select which data columns you want to export NOTE Other mail programs may not allow you to select which data columns to export It is recommended that you only export the first name last name and email address Once the file is exported it can be imported into the Configuration Org
11. ail Address The First Name and Last Name are combined to form the email address display name The Email Address is used to create the email address If all three File Column Location values were set to 1 then the preview would look like this 6 Click Import The email addresses will be added to the selected Email group 3 10 A 61627 June 2010 Setting up a USB drive password You may want to set up a password that will prevent unauthorized access to your configuration file When a password is assigned the Scan Station or Configuration Organizer will display the keyboard prompting for the password before accessing the information 1 Select User gt Configuration Password The Configuration Password dialog box will be displayed Configuration Password xi Mew password Confirm new password DR Cancel 2 Enter a password dh 3 Re enter the password and click OK NOTE Ifthe passwords do not match a message will be displayed and the Configuration Password dialog box will be redisplayed A 61627 June 2010 3 11 Testing your Once you have created the configuration file added any destinations configuration file you want selected your preferred scan settings and set up an optional password save and test the file 1 Insert a USB drive into the USB port on your PC 2 Select File gt Save The Save Configuration To dialog box will be displayed Save Configuration To x M USB Drive MW Local ba
12. ame Prefix KSS500 Advanced v Return o 0 o nr ry ae ae 1 Select Folder Name The keyboard will be displayed Enter the folder name where your scanned documents will be placed when scanning to a network folder FTP location or USB drive destination If you leave the Folder Name blank when scanning to a network folder FTP location or USB drive destination the file will be created in the root directory of the configured destination 2 Select File Name Prefix The keyboard will be displayed Enter the prefix you want to use as the file name This prefix along with a date time and appropriate file extension pdf jpg tif will be appended to it If you do not create a File Name Prefix the default file name prefix will be used A 61627 June 2010 9 11 3 Select Advanced if you want to select one or both of the following options Advanced Interactively Name Scanned Files ai Add Date Time Stamp Q Done e interactively Name Scanned Files if checked you may be required to enter a file name for each page scanned If JPEG or Single Page TIFF is selected as the File Type you will be prompted for each page and each side scanned Add Date Time Stamp by default the date and time are appended to each file name the Scan Station creates If you uncheck this option only the file name prefix and the file name extension will be used to create the file name SoS SSS uji 2 12 A 61627 Ju
13. anizer To import your email address book 1 Select the email group where you want to import your email address book 2 Select Edit gt Import Email Addresses The Import E mail Addresses dialog box will be displayed xj File Ic wahoo csv Browse File Column Locations he Skip first row of data First Name Last Name E mail Address Import Preview First Row First Last Columns Address Column os 3 Enter the file name in the File field that contains the email addresses you want to import If necessary use the Browse button to help locate the file A 61627 June 2010 4 Many email client applications automatically export the column headings as the first row of data If you do not want to export the column headings as the first row check Skip first row of data NOTE Some email applications also export the data with additional quote characters surrounding the data The quote characters will be removed while importing data 5 Enter the column numbers where the First Name Last Name and Email Address appear in the CSV file After selecting a CSV file and selecting column locations a preview will be displayed showing the results of the file Column Location selections If the column selections are changed the preview will reflect these changes For example if the three File Column Location values are 1 2 and 3 the preview would display the following First Name Last Name Em
14. apability for exception documents up to 11 x 17 inch A3 size paper to your Kodak Scan Station 500 CAT No 179 6747 e Keyboard and Stand make the best of your workspace with this optional keyboard This keyboard is smaller than the standard PC keyboard and can be attached to the Scan Station 500 for easy data entry CAT No 826 3006 A 61627 June 2010 1 1 Scan Station Front view components Input tray extender Input tray Side guides Power button Stop Logout button Scan Station cover IL Touch screen PA panel Output tray extender Go button Input tray extender not shown pull this extender out to accommodate document sizes over 8 1 2 x 11 inches A4 Input tray holds up to 75 sheets of 75 g m 20 lb paper Side guides slide the guides back and forth to accommodate document size Scan Station cover provides access to the internal components of the Scan Station Touch screen allows you to easily navigate through selections with a simple touch Go button press to start scanning documents Output tray extender pull this extender out when scanning documents longer than 11 inches 28 cm Output tray panel covers the transport when not in use When opened collects the scanned documents The Scan Station cover cannot be opened when the output tray panel is closed Stop Logout button press to cancel the current operation or return to the previous sc
15. ckup Folder 3 Select the location s where you want to save the configuration file If necessary use the Browse button to help you locate a folder 4 Click Save 5 When finished exit the Configuration Organizer and remove your USB drive from the PC 6 Test your USB drive by inserting it into the USB port on the Scan Station When the Scan Station recognizes a valid configuration file it will display new icons for your custom destination settings NOTES e You can also verify any custom scan settings by selecting the Settings button e If this is the first time your USB drive is used on a Scan Station you may see the application screen flash up to three times while the USB driver is configured for your USB drive 3 12 A 61627 June 2010 4 Troubleshooting Contents Problem solving cceccesessesessesessecescesseceeseceesaeceseevaceevaceeverseveevanerens 4 1 Power button indicators WooWoWWoWoW WWW 4 2 Problem solving Occasionally you may encounter a situation with your Scan Station where it may not function properly Use the chart below as a guide to check possible solutions to help you resolve the situation before calling Technical Support Problem Possible Solution Documents are jamming or multiple documents are feeding A 61627 June 2010 Make sure that e the side guides are adjusted for the width of the documents you are scanning e the output tray is adjusted for the lengt
16. e tasks which group together scan settings and destinations Email displays a list of available email address es Network folder displays a list of available network folders FTP displays a list of available FTP addresses Printer displays a list of available printers Fax displays a list of fax destinations My USB drive if you inserted a USB drive touch this icon to use your desired settings Right arrow touch to scroll through the list to the right of the current destination 2 8 A 61627 June 2010 Settings screen The Settings screen displays the icons for the scan settings When you select an icon the values associated with that scan setting will be displayed in the list These settings do not need to be changed unless the document that you are scanning requires something different than the default Oe o e a Ok Gt E Scan As Defaults Color Es Grayscale Black and White Best iThresholding y Return GQ FO al ra me he ae De For more information about the icons and functionality of the Settings screen see the next section A 61627 June 2010 Description of Scan Following is detailed information about the Scan settings settings l Use the Rightand Left arrows to scroll through the list of scan settings Use the o Scan icon on the screen to start scanning Touching this icon is the same as pressing the Go button on t
17. ecommended that two people lift the Scan Station and use safe lifting techniques Do not install the Scan Station in a location subject to dust humidity or steam This may cause electrical shock or a fire Only use the Scan Station indoors in a dry location Make sure the electrical power outlet is located within 1 52 meters 5 feet of the Scan Station and is easily accessible When disconnecting equipment from the electric socket be sure to grasp the plug not the cord Be sure the power cord is securely plugged into the wall outlet Failure to do so may cause electrical shock or fire Do not damage knot cut or modify the power cord or use a damaged power cord This may cause electrical shock or fire The Scan Station requires a dedicated and properly grounded power outlet Do not use an extension cord or power strip with the Scan Station Leave sufficient space around the power outlet so it can be easily unplugged in case of an emergency Do not use the Scan Station if it becomes inordinately hot has a strange odor emits smoke or makes unfamiliar noises Immediately stop the Scan Station and disconnect the power cord from the power outlet Contact Kodak Service Do not disassemble service or modify the Scan Station except as explained in the User s Guide Do not move the Scan Station with the power cord and interface cable attached This may cause damage to the cord cable Remove the power cord from the wall outlet before moving or r
18. elocating the Scan Station Follow the Kodak recommended cleaning procedures Do not use air liquid or gas spray cleaners These cleaners displace dust dirt and debris to other locations within the scanner which may cause the Scan Station to malfunction Material Safety Data Sheets MSDS for chemical products are available on the Kodak website at www kodak com go msds When accessing the MSDSs from the website you will be required to provide the catalog number of the consumable you want the Material Safety Data Sheet for Environmental information The Kodak Scan Station 500 is designed to meet worldwide environmental requirements Guidelines are available for the disposal of consumable items that are replaced during maintenance or service follow local regulations or contact Kodak locally for more information Disposal of this material may be regulated due to environmental considerations For disposal or recycling information contact your local authorities or in the USA visit the Electronics Industry Alliance website www eiae org The product packaging is recyclable Parts are designed for reuse or recycling European Union This symbol indicates that when the last user wishes to discard this product it must be sent to appropriate facilities for recovery and recycling Please contact your local Kodak representative or refer to www kodak com go recycle for additional information on the collection and recovery programs available for t
19. h of the documents you are scanning e all documents meet the specifications for size and weight Maximum document size 215 x 863 mm 8 5 x 34 in may be restricted at certain resolutions Minimum document size 50 x 63 5 mm 2 x 2 5 in Multiple sheet feeding 75 x 125 mm 8 x 5 in Paper weight 413 g m 110 lb paper and ID cards up to 1 25 mm 0 05 in thick e the Scan Station and tires are clean e the spring on the pre separation module is adjusted to the proper tension See the procedures in Chapter 7 Maintenance in the Administrator s Guide e the feed module and separation module is installed properly and securely in place See the procedures in Chapter 7 Maintenance in the Administrator s Guide To remove a document jam e Open the Scan Station cover IMPORTANT Be sure the output tray panel is open before opening the cover e Remove any jammed document s from inside the Scan Station e Close the Scan Station cover and resume scanning 4 1 Problem Possible Solution Scan Station will not scan feed Make sure that documents e the power cord is plugged securely into the back of Scan Station and the wall outlet e the power switch is on e the wall outlet is not defective call a licensed electrician e document s is making contact with the feed rollers No images are being displayed If you are scanning one sided documents be sure the side you want to scan is facing the input tray not facing you
20. he control panel Settings Shortcuts option Settings Shortcuts six Settings Shortcuts are provided at installation These can be used to quickly select a group of commonly used settings to make scanning faster and easier For example if you frequently scan black and white documents to create text searchable a PDF files select the Black and White Document OCR Quality Settings Shortcut This changes all the scan settings with a single touch The changes will be reflected in the status bar at the bottom of the screen F E EE cfs Setting Shortcuts Defaults An z Black and White Document Black and White Document OCR Quality Color Document vj Return Q FO ER H de a 50 AA 2 10 A 61627 June 2010 File Name Settings option File Name Settings allows you to name a folder where scanned documents will be placed when scanning to a network folder FTP location or USB drive destination You can also define the file name e prefix that will be applied to every scanned document created Scanned documents are typically created with this prefix and have an optional date and time stamp appended to the prefix For example if you define a prefix of receipts and a folder name of 2008 the scanned document file name will have the format receipts_20080117_092219 tif and is placed in a folder called 2008 Q 6 a LOEB File Name Settings Defaults Folder Name A File N
21. he feeder to introduce documents into the Scan Station one at a time Remove all staples and paper clips before scanning Staples and paper clips on documents may damage the Scan Station and documents All inks and correction fluids on the paper must be dry before scanning is started Place the documents you want to scan in the input tray of the Scan Station Be sure the front side of your document s is positioned against the input tray and the top of the document s is inserted into the input tray first see below Two sided documents are scanned in one pass NOTES Depending on how your Scan Station is configured you may be required to enter your user name password and domain to login If you are required to login to your Scan Station at the end of your scan session press the Stop Logout button red X on the front of the Scan Station to logout A 61627 June 2010 2 Do one of the following e If you have a USB drive with your personal settings insert the USB drive in the USB port Your settings will be displayed on the touch screen and override the default settings Proceed with Step 5 e If you do not have personal settings proceed with the next step 3 From the touch screen select the destination s you want to send your scanned document s to More than one email address printer network folder etc can be selected at a time NOTE If you select a destination that you do not want select the item again
22. his product Please consult www kodak com go REACH for information about the presence of substances included on the candidate list according to article 59 1 of Regulation EC No 1907 2006 REACH Battery Information This product contains a Lithium lon button cell battery This battery can only be removed or replaced by a qualified Service Engineer Acoustic emission Maschinenlarminformationsverordnung 3 GSGV Der arbeitsplatzbezogene Emissionswert betragt lt 70 db A Machine Noise Information Ordinance 3 GSGV The operator position noise emission value is 70 dB A phase est de 230 V EMC statements United States This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense European Union WARNING This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required t
23. if your Scan As selection is Black and White e If you select Best iThresholding on the Scan As screen only the Contrast value can be changed e If you select Normal ATP both Contrast and Threshold can be changed EG EEN 7 Black and White Adjustment Defaults Contrast a 50 Threshold 90 y Return Oo 20 do L re a cee x iby Contrast adjusts the difference between black and white thereby making an image sharper or softer In a low contrast setting the difference between black and white is small so the image is softer In a high contrast setting the difference between black and white is large so the image is clearer Select a contrast value from 1 to 100 The default is 50 Threshold converts a grayscale image to a black and white image The thresholding values range from 0 to 255 The default is 90 A low threshold value produces a lighter image and can be used to subdue backgrounds and subtle unneeded information A high threshold value produces a darker image and can be used to help pick up faint images 1 When you select Contrast or Threshold the Contrast or Threshold screen will be displayed ion Orga tation Configurat nizer Contrast 100 at 57 v 1 x Cancel 2 Use the Up and Down arrows to adjust the value then click the button to the left of the number to save the new value A 61627 June 2010 Copies for Printing option Co
24. irmation screen The installation will start and progress screens will be displayed NOTE If Microsoft NET 2 0 is not installed this installation may take much longer to complete about 20 minutes 6 Click Close when the installation is complete 7 Remove the CD from the CD ROM drive User configuration files are created using the Kodak Scan Station 500 User Configuration Organizer As an Advanced user you have the option of creating a customized configuration file that fits your unique scanning and destination needs Once you create a configuration file it can be saved to your USB drive and taken to the Scan Station which allows one touch scanning using your personal email address book or network share NOTE Depending on how your administrator set up your Scan Station you may not be able to make changes to the default settings or create your own customized configuration file e Double click on the Configuration Organizer shortcut The Configuration Organizer window will be displayed To begin add a new destination group using Add Group within the Edit menu GORILA 3 2 A 61627 June 2010 Menus The Configuration Organizer provides the following menus File Edit Layout User and Help File menu the File menu provides these options Reset reverts to the last saved version of the configuration file Save saves the changes to the sate RES configuration file OPEN Open
25. k Scan Station 500 is designed as a walk up capture station that requires minimal user training and is easy to use The Scan Station 500 is a standalone solution reguiring no host PC or application software It works with an existing network and makes use of existing network shared services to communicate with other network devices or destinations The color touch screen is easy to use and allows you to quickly send your documents via email fax to networked drives networked printers or USB flash drives with a simple touch For the purpose of this manual the Kodak Scan Station 500 and the Kodak Scan Station 520EX will be referred to as Kodak Scan Station 500 Any differences between these models will be noted Supporting e This User s Guide provides information and procedures on how to documentation use the Scan Station 500 and how to create your personal configuration file using the Configuration Organizer e Maintenance Reference Guide for the Kodak Scan Station 500 A 61629 provides easy visual steps for maintaining the Scan Station e User s Reference Guide for the Kodak Configuration Organizer Software A 61630 provides easy steps for using the Configuration Organizer Accessories e Kodak A4 Flatbed Accessory the Kodak A4 Flatbed adds scanning capability for exception documents up to 8 5 x 11 inch A4 size paper to your Kodak Scan Station 500 CAT No 867 7288 e Kodak A3 Flatbed Accessory the Kodak A3 Flatbed adds scanning c
26. language to be used to scan the document Single Pages allows you to create a PDF file for every page scanned If scanning a two sided document a file will be created for the front and back of each page Secure allows you to enter a password that will be used to encrypt the file before the file can be delivered The password will be sent in a separate email when Email is one of the destination selections e JPEG this option is only available if your Scan As selection is Color or Grayscale JPEG creates multiple files one for the front and back of a page If JPEG is selected you can select Draft Good Better Best or Superior quality e TIFF Multi Page creates one file that contains all of the scanned pages You can select either Uncompressed JPEG or Group 4 compression e TIFF Single Pages creates multiple files one for each side of a scanned page You can select either Uncompressed JPEG or Group 4 compression NOTES e Color Grayscale TIFF documents can only be Uncompressed or JPEG compressed Black and white documents can either be Uncompressed JPEG compressed or Group 4 compression All faxed documents will be delivered as black and white Group 4 compressed TIFF images A 61627 June 2010 2 15 Input Document Is option Input Document Is the Scan Station scans both sides of a document in one pass Depending on the type of documents you are scanning select One Sided Face Down or Two Sided If
27. mail Add E mail address 3 xj E OK Cancel Address Enter a complete E mail address ex Personserviceprovider domain IM Add to list alphabetically Enter the name and address and click OK NOTES e If you do not want the email address placed in alphabetical order uncheck Add to list alphabetically e You can also rename items and delete items from a group by using the Edit gt Rename Item and Edit gt Delete Item menu selections The email address will be added to the selected email group and the address will be listed on the Configuration Organizer window S Kodak Scan Station Configuration Organizer k zinj x 73 File Edit Layout User Help Hskae S s E mail George george gmail com Joe joe gmail com Lily lily gmail com Sue sue gmail com OSE DEG x Bo T i Settings 4 Repeat steps 2 and 3 for each email address you want to add to an email group A 61627 June 2010 3 Renaming an email group By default when you add an email group the group is named E mail 1 Access the Destination screen and select the email group that you want to rename 2 Select Edit gt Rename Group The Rename Group dialog box will be displayed Hoa Description OK Billing Department Cancel dh 3 Make the desired change in the Description field and click OK The new group name will be displayed on the main Configuration Organizer window Deleting an email group
28. nd continue jam Constant Scan Station failure Turn the Scan Station off then on red again If the error persists call Service 4 2 A 61627 June 2010 Eastman Kodak Company 343 State Street Rochester NY 14650 U S A Kodak 2010 All rights reserved TM Kodak
29. ne 2010 Scan As option Scan As available selections Color Grayscale and Black and White r aa 0 4 J gt OR MMB EB Scan As Defaults Color a Grayscale Black and White C Best iThresholding v Return O EA ER H ry 3 4 2 Fa If you select Black and White the Black and White screen will be displayed Select either Best iThresholding or Normal ATP E Best iThresholding gt Kodak Scan Station Configuration Organizer Black and White Normal ATP Best iThresholding the Scan Station dynamically evaluates each document to determine the optimal threshold value to produce the highest quality image This allows scanning of mixed document sets with varying quality such as faint text shaded backgrounds or color backgrounds to be scanned using a single setting thus reducing the need for document sorting When Best is selected only Contrast can be adjusted on the Black and White Adjustments screen Normal ATP Adaptive Threshold Processing separates the foreground information in an image e g text graphics lines etc from the background information e g white or non white paper background When Normal is selected you can adjust both Threshold and Contrast on the Black and White Adjustments screen A 61627 June 2010 2 13 File Type option File Type these file types are available PDF Searchable Image Text PDF
30. o take adequate measures Japan This is a Class A product based on the standard of the Voluntary Control Council for interference by information Technology Equipment VCCI If this is used in a domestic environment radio disturbance may arise When such trouble occurs the user may be required to take corrective actions sud RUBE S SRS am eS BOC gt SR AMBRE RECI CORE TARER BELA Ag eh BET COBAIA BKEDEBRENSCERHVETF Taiwan WARNING This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures SAGAS SES a ete SAN ARCS Ra AAT TEEN SAR SAAREEN R Peoples Republic of China WARNING This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures EH ware ENAR m EEP m RE MOCHA PD FERRO PAY emg FAP et SP EAR SY AT IN Fit Korea Please note that this equipment has obtained EMC registration for commercial use In the event that it has been mistakenly sold or purchased please exchange it for equipment certified for home use 0 I 842322 BATE SES Gt 0101 SU BOAT ES ASAE 0188 FOSA HSH OOF BS BOY ES FUAS HOE PASSES MESIN HEU C 1 Introduction Contents Supporting documentation o oooooo ooooooo oo Wcom 1 1 ACCOS or ea ni 1 1 Scan Station component 1 2 FONS sia io 1 2 AO A aa 1 3 A Ap Aa 1 4 The Koda
31. odule tires A 61627 June 2010 1 3 Rear view Flatbed connector Modem port Ethernet port USB ports Security lock Power port port Flatbed connector connects the optional A3 A4 Flatbed Accessory to the Scan Station Modem port connects the fax modem to a phone line Power port connects the power cord to the Scan Station Ethernet port connects the Scan Station 500 to the network USB ports connects peripheral devices i e keyboard mouse and other accessories to the Scan Station Security lock port connects a security lock to the Scan Station You can purchase a standard security lock at an office supply store Refer to the instructions provided with the security lock for installation procedures A 61627 June 2010 2 Using the Scan Station Walk up User Contents User types A 61627 June 2010 ISON Ye ai ddr 2 1 Getting your Scan Station ready ooooWoomcc 2 2 Getting your documents ready Woo oWoW Wan 2 3 Using the Scan laica ile 2 3 Getting familiar with the touch Screen o ooW oo 2 7 DESTINATION SC ee EN 2 7 Icon descriptions Destination screen ooooo 2 8 Seng SN ea 2 9 Description of Scan Sets ab an 2 10 Resend without scanning documents again ooooo o 2 20 Using the Search function Wa 2 21 Using Setting SNOMCUIS na An biid 2 21 e If you are someone who is going to use the default settings of the Scan Station
32. of adding an audio message as an attachment to your scanned documeni s for email FTP network folder and USB drive destination types If you select Add Voice Annotation Attachment the Audio Attachment Options screen will be displayed where you can select Record to record a message select Review to play the message you recorded or select Delete to delete the recorded message Fax Notification displays the Send Notification Status to window which allows you to send a fax status notification to a printer an email address or both If the fields are left blank no fax notification will be sent 6 Review your list of destinations and check uncheck additional destinations if desired then select Scan NOTES e If your Scan Station is configured for FAST Scanning scanning will start immediately and the Destination Review screen will not be displayed unless there Is an error e If you press any button on the screen including the scroll arrows the timer will stop and you will need to press the Done button again e If you want to change these settings cancel the job and go back to the Destination screen e To scan immediately select the Done button again e To stop the scan select the Cancel button A 61627 June 2010 2 5 As the Scan Station begins to feed and process the documents a Status screen will be displayed The page number and a preview image will be displayed as each page is being scanned Scanning Status
33. oo W WWW maa 3 8 Deleting an email GTOUP ooo WWW mm 3 8 Importing an email address DOOK ooo W Wo Woo 3 9 Setting up a USB drive password oooooo WoW Woo maka 3 11 Testing your configuration file oo Wo Woman 3 12 The Kodak Scan Station 500 User Configuration Organizer allows you to create configuration files which contain your destination and scan setting preferences After you create your personal configuration file and save it to a USB drive you can carry your preferred settings to a scan Station and use these settings for your scan session The User Configuration Organizer is run on a separate PC with the operating systems e Windows XP Service Pack 2 and 3 e Windows Vista Service Pack 1 e Windows 7 A 61627 June 2010 3 1 Installing the Configuration Organizer User Configuration files Configuration Organizer window 1 Insert the Installation CD titled User Configuration Organizer and Supporting Documentation in the CD ROM drive The installation program starts automatically 2 Click Next when the Welcome screen is displayed 3 Click Agree after you have read and agreed with the terms of the Software License Agreement 4 Enter or browse to the folder where you want to install the Configuration Organizer or keep the default setting You may also select to install the application for Everyone or Just Me yourself then click Next 5 Click Next on the Conf
34. oolbar The toolbar provides quick access to commonly used features The toolbar is always displayed You cannot add delete or move toolbar buttons Saves the configuration file to the USB drive or hard drive Adds a new item to the current group Searches for an item Renames the selected item Deletes the selected item Moves the selected item up one position in the list Moves the selected item down one position in the list Status bar The Status bar on the bottom of the screen provides the Settings Return button as well as icons depicting the current scan settings Return O 0 En E a a Hf FB To change the current settings select the Settings button The scan settings will be displayed where you can customize these settings for your personal use For a description of the scan settings refer to the section entitled Settings screen in Chapter 2 A 61627 June 2010 3 5 Creating and modifying configuration files You can create a new configuration file from system defaults or modify one that already exists on the inserted USB drive a locally stored backup or a folder on the PC or network 1 Select File gt Open The Open Configuration From dialog box will be displayed Open Configuration From l x ie USB Drive Local backup Folder Browse 2 Select where you want to open the configuration file from 3 Click Open 4 When the configuration file settings are displayed add remove o
35. oup Right Ctrl Right ng selected group right one position Move Item Up Crl Up Moves Item Up moves the selected item up one position in the list Move Ikem Down Ctrl Down Moves Item Down moves the selected item down one position in the list The position of groups and items is important because the first group on the left is the default destination type when the configuration file is used at the Scan Station User menu the User menu provides these options User Help Configuration Password displays the Configuration Password dialog box which Configuration Password allows you to enter a password for the E mail Address configuration file If you use this option you will be prompted to enter the password before accessing the information in the file E mail Address displays the E mail address dialog box which allows you to enter an email address where notification will be sent if an email or fax could not be delivered Help menu the Help menu provides these options Contents provides a list of Help topics associated with the Configuration Organizer Help Contents Fil Index provides an alphanumeric listing of Search keywords associated with the Configuration Organizer te About Search allows you to search the Help file for a specific topic About displays a window containing software copyright and version information 3 4 A 61627 June 2010 T
36. pies for Printing allows you to select the number of copies 1 99 to print kakek gt Copies for Printing Defaults 99 a Q1 y 1 Return O O EA nr de a Re ra i e Use the Up and Down arrows to adjust the number of copies then click the button to the left of the number to save the new value Advanced option Advanced provides the following options Sun ex e SS ei gt Advanced For Task Task Blank Image Detection Rot Off Use Multifeed Ultrasonic Detection y o ot o B ig a bs a ds T e Blank Image Detection used to detect blank pages e g the back side of a document so these pages can be discarded Use this option when scanning black and white documents to either TIFF or PDF The default is 1 Document images that fall below the percentage will be discarded e Use Multifeed Ultrasonic Detection multifeed ultrasonic detection aids in document scanning by detecting documents that may go through the feeder overlapped Multifeeds can happen due to stapled documents adhesives on documents or electrostatically charged documents Check this option if you want the Scan Station to detect multi fed documents NOTE If this option is on and a a multifed document is detected the Scan Station will ding Check your scanned images to be sure they are correct If necessary you may need to rescan the job A 61627 June 2010 2 19 Resend without
37. r rename destination groups and items as desired See the next section Setting up destination groups for more information and procedures If desired select Settings and change one or more scan settings The current scan settings appear at the bottom of the window Refer to Settings screen in Chapter 2 for more information Select File gt Save The Save Configuration To dialog box will be displayed x iM USB Drive lv Local backup T Folder Browse Select the location s you want to save the updated configuration file to If necessary use the Browse button to help you locate the folder Click Save Ihe message The configuration has been saved to all selected locations will be displayed Click OK 3 6 A 61627 June 2010 Setting up destination groups Adding an email group and addresses This section provides procedures for setting up your destination groups i e email USB drive folder FTP network folder fax If you want to add an address to an email group that already exists skip to step 2 1 In the Configuration Organizer window access the Destination screen and select Edit gt Add Group gt E Mail An Email icon is added to the toolbar on the Configuration Organizer window AGE can Station Lon iguration Urganizer File Edit Layout User Help boa s da Select the email group you want to add an address es to and select Edit gt Add Item The Add dialog box will be displayed E
38. reen At the end of a scan job pressing the red X button will log the user off Power button turns the power on and off When the power is on the LED is blue 1 2 A 61627 June 2010 Inside view USB port Separation module i Imaging guides Separation module release lever i sensor Paper present Gap release lever sensor Feed module Scan Station cover cover release lever Rollers Feed module USB port use this port to insert your USB flash drive Separation module release lever push the release lever down to remove the separation module for cleaning or replacement Gap release lever allows you to manually adjust the space between the feed module and separation module for documents that require special handling Scan Station cover release lever opens the Scan Station to allow access to the paper path for cleaning or clearing a document jam Feed module separation module and rollers provides smooth document feeding and separation of various sizes thicknesses and textures of documents Imaging guides for optimum image quality keep the imaging guides clean There are two guides one upper and one lower Multifeed detection sensor detects if more than one document enters the paper path at a time Paper present sensor detects the presence of documents in the input tray Feed module cover this cover needs to be removed when cleaning or replacing the feed module or feed m
39. the defined destinations for that group For example if you select an Email icon all of the email addresses associated with this Email group will be displayed From this list you can select as many addresses as desired If an email address is not in the list select Custom A keyboard will be displayed allowing you to enter the desired email address es Da0 E mail Custom Search Joe joe mail com Sue sue mail com Settings GQ FO Fa ap Ls Tas Ha Al The icons to the right of the Settings button at the bottom of the Destination screen represent the current scan settings that will be used the next time a document is scanned If you want to change any of these settings i e to send your document in black and white instead of color touch the Settings button to go to the Settings screen or select the desired icon to quickly change that setting NOTES e For information about the Search option see the section entitled Using the Search function later in this chapter e Depending on how your Scan Station is configured you may not be able to make any changes to the default settings A 61627 June 2010 2 7 Icon descriptions Following is a description of the icons displayed on the Destination Destination screen screen Destination screen icons Description Left arrow touch to scroll through the list to the left of the current destination Task displays a list of availabl
40. to uncheck it 4 lf you want to change the scan settings touch the Settings button and make the desired changes 5 Press Go The Processing Review screen will be displayed Scanning will automatically start in 6 seconds Processing Review Sue b sue mail com Output Scan Cancel NOTE The message Please wait lamps are warming up may be displayed Document feeding proceeds after the lamps warm up e If you want to review or change any of your settings you can select the Output button and the Settings Review screen will be displayed Press Scan to start scanning Settings Review Eo Defaults EN File Name Settings Defaults Color JPEG Quality Best v Output Scan Cancel 2 4 A 61627 June 2010 e Otherwise select Scan Depending on how your Scan Station is configured none one or all of the following options may be displayed Scan Options Custom E mail Subject G Scanned Documents Secure PDF Password File Name Prefix KSS500 Add Voice Annotation Attachment Fax Notification Q Done x Cancel Custom E mail Subject select this option to display the keyboard and enter a customized E mail subject line Secure PDF Password allows you to enter a password that will be used to encrypt and secure PDF files File Name Prefix allows you to change the file naming prefix Add Voice Annotation Attachment you have the option
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